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2013-11-11 - Agendas - Final
• The Commission will meet form 12- 1 p.m. circulating among requestors in the lobby of the Town Center. At one, Commissioners will convene as a Committee of the Whole in the Conference Room at the Town Center to discuss funding of projects. (Lunch will be served at one) Regular meeting will convene when funding requests are completed. AGENDA ADVERTISING AND PROMOTION COMMISSION November 11 , 2013 noon. Fayetteville Town Center I. Call to Order — Ching Mong 11. Approval of 2014 budgets for Clinton House Museum, CVB, and A & P Commission III. Recommendation for Special Project funding form Unallocated Revenues (A & P Commission budget) IV. Reports Component unit reports are included in this packet as informational items — in the interest of time, they will not be presented at the meeting. Financials • Clinton House Museum CVB Town Center V. Old Business VI. New Business VII. Adjourn • • • - • Exp. Attendance 2014 EVENTS Date of Event Funding Request Amt of Request 2012 received Exec. Dir. Recom Comm approve yearlong Arts Live Theatre $ 6,545.00 $ 20000.00 $ 2,000 800 Mar 29 Ales and Tails $ 19,400.00 new $ 5,000 1,200 April 3-5 Blues in the Natural State $ 20,000.00 $ 10,000 800 Feb 8 Chilirhea $ 5,250.00 new $ 5,250 launch June 1 Clicks Creative App $ 9,625.00 new $ 81500 101000 March 1-4 Committee for Mardi Gras $ 20900.00 $ $ 2,600 yearlong Community Creative Center $ 15,000.00 $ 51000.00 $ 14,130 2,000 May 3 Fayetteville Foam Fest $ 14,500.00 $ 50100.00 $ 9,200 5,000 Aug. 21-24 Fayetteville Roots Festival $ 40,000.00 $ 30,000.00 $ 20,000 yearlong Fayetteville Underground $ 40,000.00 $ 40,000.00 $ 30,000 thousands July 3 Freedom Fireworks $ 25,000.00 $ 150000.00 $ 20,000 2500+ June 28-July 3 Golden Age Games $ 75,000.00 new $ 25,000 600 Mar 22 Iron Pig Festival $ 51000.00 $ 21000.00 $ 21000 800 Joe Martin Grand Fondo $ 15,000.00 $ 51000 21850 April 24-27 Joe Martin Stage Race $ 100000.00 $ 5,000.00 $ 20500 31200 April 4-5NC Women's Gymnastics Regiona $ 3,500.00 new $ 31500 44,000 May 30-June 2 NCAA Regional Baseball $ 100000.00 $ $ 10,000 14,305 May 27-31 NCAA Track Prelims $ 100000.00 new $ 101000 - 150 April 11-13 NWA Juggling Festival $ 5,710.00 new $ 2,000 300 Jan 31 NWA TechFest $ 2,500.00 new $ - 600 April 18-19 Primal Challenge $ 14,000.00 new $ 41500 1,000 April 5-6 Renaissance and Fantasy Faire $ 5,000.00 $ $ 5,000 x yearlong Theatre5quared $ 280000.00 $ 20,000.00 $ 20,000 x Jun 21 Tri Sport Kid's Triathlon $ 3,500.00 new $ 3,500 x September Tri State Volleyball Challenge $ 3,000.00 $ 3,000.00 $ 3,000 350 Feb 21-Mar 2 UA Drama Spiritual Awakenings $ 7,000.00 new $ 1,000 150000 May 23-24 Weekend of Champions $15,500 $ 9,000.00 $ 11,000 $ 410,930.00 $ 136,100.00 $410,930 $ 136,100.00 $ 2340680 0 0 0 CLINTON HOUSE MUSEUM 2014 2013 Income Jan Feb Mar Apr May Jun Juty Aug Sept Oct Nov Dec BUDGET BUDGET Transfer 81,777 81 ,777 76,314.32 Admission 350 450 1,000 2,000 2,000 600 goo 750 2,000 900 350 350 11 ,650 7,000.00 Special Events Gift Shop sales 250 too 700 550 750 650 400 400 1,000 200 200 200 5,400 6,000.00 Interest 12 12 12 12 12 18 12 12 12 12 12 12 150 150.00 Rental Income 100 300 100 500 1,000.00 Other income bri 50 Igo 200 100 200 650 Total 662 562 1 ,912 2,762 2,862 83,045 1 ,312 1,162 3,512 1,212 562 562 100,127 90,464.32 Expenses Salary. + benefits 3,102 3,102 3,102 3,102 3,102 3,102 3,102 3,102 3,102 3,102 3,102 4,973 39,095 37,290.00 Contract labor 800 1,000 1 800 800 1 ,000 800 800 1 ,000 800 800 800 2,000 11 ,400 8,496.00 Payroll Tax Expen 312 328 312 312 328 312 312 328 312 318 312 558 4,044 3,984.00 Insurance - health 652 652 652 652 652 652 652 652 652 718 718 718 8,022 5,876.49 401 K Match 93 93 93 93 93 93 93 93 93 93 93 149 1,172 1,073.00 Rent 12,000 12,000 12,000.00 Utilities - $3690 Water 45 45 45 45 46 100 300 400 400 175 1 45 45 1,6911 1 ,689.47 Gas 250 296 158 120 61 27 26 24 26 28 78 138 1,232 1,232.38 Electricity 86 70 70 75 85 120 167 175 160 200 100 100 1,408 1 ,209.98 Tele hone/Interne 135 135 135 135 135 135 135 135 138 140 140 140 1,638 1 ,638.00 Office Expense 250 250 250 250 250 250 250 500 250 500 250 300 3,550 2,500.00 Credit Card discol 100 100 100 100 100 100 100 100 100 100 too 100 1,200 1,000.00 Security 1 23 23 23 23 23 23 23 23 23 23 23 22 275 275.00 Maintenance/lawn service 1 200 200 100 5001 500.00 Repair/Maintenance 500 500 500 1 ,500 1,500.00 Taxes & Licenses 100 100 100 100 too 100 100 100 100 100 100 100 1,200 1 ,000.00 Minor Equipment 500 5001 1 500 500 2,000 1,000.00 Publications/dues 200 200 200.00 TraVOUtfaini0g 1 ,000 500 1,000 500 3.000 3,000.00 Gift Shop Items 2,000 2,000 1 ,000 5,000 5,000.00 Bank charges Advertising & Marketing TOTAL 18,948 9,394 5,840 7,007 5,975 9,814 6,060 7,332 6,656 7,797 1 5,861 1 9,443 1 100,1271 90,464.32 0 0 0 VISITOR BUREAU 2014 BUDGET 2014 2013 REVISED JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC BUDGET BUDGET INCOME Transfer from A B P 100,000 272,688 372,688.00 360,854 Rental Income Vis. Clr. Store 1,000 1,500 2,000 3,000 4,500 4,500 4,000 5,500 2,000 3,000 3,000 4,000 38,000.00 40,000 Special projects First Thursday 12,000 2,000 4,000 4,000 4,000 4,000 2,000 2,000 2,000 36,000.00 20,000 Other income PeMershi sN. G. Ads 25,000 LOTO Sponsorships 8,000 600 8,600 Interest Inname Chad 20 20 25 25 20 20 20 20 20 20 20 20 250.00 250 TOTAL 13,020 1 520 4,026 107,025 8,520 8,520 8,020 7 520 278 708 5,020 11,020 4,620 446 938.00 454,704 EXPENSES Salaries 8 Wages 14,447 14,447 14,447 14,447 14,447 14,447 14,447 14,447 14,447 14,447 14,447 22,154 181,075.00 192,496 Payrell Ten Fxpens 1,156 1,772 1,156 1,156 1,156 1,156 1,156 1,156 1,156 1,156 1,156 1 ,772 15,104.00 17,177 Insurance 2,608 2,608 2,608 2,608 2,608 2,608 2.608 2,608 2,608 2,868 2,868 2,868 32,076.00 29,381 401K Match 418 418 418 418 418 418 418 418 418 418 418 650 5,248.00 5,725 Utilities Phone 776 776 776 776 776 776 776 776 776 776 776 776 9,312.00 5,000 Electricity 525 525 600 450 450 400 425 450 400 400 400 400 5,425.00 5,100 Water 65 65 65 70 70 70 70 65 65 65 65 65 800.00 800 Convention B Tourism 550 5,000 7,500 9,000 8,000 6,000 8,000 6,000 6,000 6,000 300 400 62,750.00 65,400 Travel8 Training 10,288 2,895 1,025 7,545 350 2,065 3,960 2,455 4,910 10,210 350 46,053.00 41,625 Publications 8 Dues 500 500 500 1,500.00 2,600 Repairs 8 Maintenance 500 500 500 500 500 2,500.00 2,000 Offrce SuppliesfPrinti 500 500 1,000 1.000 1.500 1,000 500 1.000 500 1,000 500 1.000 10,000.00 10,000 Tracking so8warefmaintenance 3,295 5,000 6,000 14,295.00 13,000 Credit Card discoun 200 200 200 200 200 200 200 300 300 300 200 200 2,700.00 2,700 Taxes and Licenses ASCAP 400 400.00 400 Visitor Center Store items 2.000 2,000 2,000 1,500 2,500 2,000 2,000 2,000 2,000 18,000.00 20,000 Educational Reimbursement Bank charges 20 20 20 40 40 40 20 200.00 200 Special Pmjed First Thursday2,000 5,000 5,000 5,000 5,000 5,000 5,000 32,000.00 25,000 Contract labor Minor EquIpmenl 5,000 5,000 $00 5,000 7,500.00 7,500 Signe Brochures Postagi / hipping Secu ' Muc Sal Projects TOTAL 31,553 11,553 34,315 34,315 38895 36,895 459800 45600 45,120 29,450 33,840 10,635 446938.00 446,104 10/2412013 A & P COMMISSION - 2014 _L1 3 budget JAN 14 FEB 14 MAR 14 APR 14 MAY 14 JUNE 14 JULY 14 AUG 14 SEPT 14 OCT 14 NOV 14 DEC 14 BUDGET REVISED INCOME budget budget budget budget budget budget budget budget budget budget budget budget HMR Tax Revenue 211 ,138 187,562 213,526 228,865 228,289 218,829 227,971 206,873 226,103 243,129 210,335 208,518 2,611 ,138 2,682,969 Interest 990 990 990 990 990 990 990 990 990 990 990 960 11 ,850 11 ,850 Interest checking 166 166 166 166 174 166 166 166 166 166 166 166 2,000 2,000 Visitor guide ads , 10,000 10,000 10,000 10,000 40,000 - Health Reimbursemen 740 740 740 740 740 740 740 740 740 740 740 740 8,880 6,004 Transfer from Invest. Acct 1 ,108,488 Other income Special Projects TOTAL 213,034 189,458 215,422 240,761 240,193 230,725 239,867 208,769 227,999 245,025 212,231 210,384 2,673,868 39811,311 EXPENSES55-.803 - - - - --- -- - -- - - - Town Center Fund I 55,803 55,803 55,803 55,803 55,803 55,803 -5-5,803 55,803 55,803 55,8033 - 669,636 669,208 Bond Audit Expense 1 2,000 2,000 2,000 Bond Paying Agt Feast _ 1 ,500 _ __ __ _ 1 ,500 _ _ _ _ _ 1 ,500 _ 1 ,500 6,000 6,000 Collection Expense 49,648 49,648 Transfer to CVB I 1 150,000 150,000 72,688 388,355 360,854 Transfer to Clinton House Museum 81 ,777 76,314 76,314 Accounting and Legal I 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 12,000 1 ,300 Peace Fountain Mai t ' 625 625 625 625 625 625 625 625 625 625 625 625 7,500 5,000 Salaries 1 Q Go 13,621 13,621 13,621 13,621 13,621 13,621 13,621 13,621 13,621 13,621 13,621 171 ,217 176,730 Payroll Tax Expense jib Lt 4,09& 11090 1 ,090 1 ,090 1 ,090 1 ,090 1 ,090 1 ,090 1 ,090 1 ,090 1 ,090 IV Z 13,701 15,906 Insurance - Building & work cmp 12,000 1 12,000 12,000 Insurance - Health 2,014 2,014 2,014 2,014 2,014 2,014 2,014 2,014 1 2,014 2,014 1 2,215 2,215 24,570 18,182 401K Match 408 408 408 408 408 408 408 408 408 408 408 641 5,129 4,366 Car Allowance 300 300 300 300 300 300 300 300 300 300 300 300 3,600 3,600 Advertising and Marks 10,000 1 25,000 25,000 55,000 25,000 35,000 35,000 40,000 35,000 40,000 25,000 50,000 400,000 400,000 Airport Information Booth 1 ,200 1 ,200 1 ,200 1 ,200 400 5,200 5,200 Ai ort Advertising 11785 1 ,785 1 ,785 1 ,785 7,140 7,140 Brochures 8,000 5,000 15,000 7,000 15,000 40,000 30,000 10,000 10,000 15,000 10,000 10,000 175,000 150,000 Website Update 35,000 35,000 Signage - Tourism 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 1 ,000 12,000 1 140,000 Publication and Dues 10,300 2,350 150 165 500 500 1 13,965 12,045 Travel and Training 4,000 500 4,000 5,095 13,095 13,095 Office Supplies and Pn 100 100 100 100 100 100 100 100 100 100 1 ,000 1 ,000 Posta a 2,000 2,000 2,000 2,500 500 1 ,500 1 ,500 2,000 2,000 500 2,500 19,000 19,000 Sound System for Square 50,000 Audit Expense 9,000 8,000 8,000 Town Center Garden Maintenance 7,500 7,500 7,500 Special Projects 305,298 299,278 Repair & Maintenance 6,250 1 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 6,250 75,000 75,000 Miscellaneous Equipml 55,000 1 35,000 10,000 10,000 10,000 5,000 125,000 50,000 Depreciation Expense 1 ,665 1 1 ,665 1 ,665 1 ,665 1 ,665 1 ,665 1 ,665 1 ,665 1 ,665 1 ,665 1 1 ,665 1 ,685 20,000 20,000 Unallocated Revenues 200,000 1 15,082 UA Performance Hall 500,000 LOTO Special Project 10,000 10,000 Walton Arts Center special funding 600,000 368,676.00 306,076 136,376 302,361 137,726 254,138 156,026 211 ,429 159,756 153,276 132,477 156,901 2,673,868 3808448 3:44 PM Fayetteville A & P Commission 11106/13 Balance Sheet Accrual Basis As of October 31 , 2013 • Oct 31, 13 ASSETS Current Assets Checking/Savings 09500 • Cash 10000 - CVB Cash in Register 100.00 10100 • CHM Cash In Register 100.00 10200 • Arvest ASP General #4856 3,828.50 10300 • tat Security A&P General #8714 492,690.16 10400 • tat Security Fayetteville TC 119,405.52 10600 • tat Security Clinton House 21 ,793.34 10600 • tat Security CVB # 8730 651 .46 10700 • Arvest Payroll Account #4636 10,363.06 Total 09500 • Cash 648,932.04 Total Checking/Savings 648,932.04 Other Current Assets 11400 • Due From Other Funds 11 ,727.81 11500 • Prepaid Expenses 701 .30 13000 • Investments 13100 • Investment Adj. to Market 2,824.97 13000 • Investments - Other 1 ,838,735.19 Total 13000 • Investments 1 ,841 ,560.16 Total Other Current Assets 1 ,853,989.27 Total Current Assets 2,502,921 .31 Other Assets • 14500 • Capital Assets 15000 • Furniture and Fixtures 34,550.01 15100 • Equipment 119,632.20 15500 - CVB Building 930,569.02 15510 • CVB Land 198,621 .00 15600 • Building Additions 438,747.15 17300 • Accumulated Depreciation -401 ,680.75 Total 14500 • Capital Assets 1 ,320,438.63 Total Other Assets 1 ,320,438.63 TOTAL ASSETS 31823,359.94 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 • Accounts Payable 7,565.72 Total Accounts Payable 7,565.72 Other Current Liabilities 23002 • Colonial Life& Acc Ins. Payabl 214.97 24000 • Payroll Liabilities 5,557.95 24500 • Due to Other Funds 4,862.58 Total Other Current Liabilities 10,635.50 Total Current Liabilities 18,201 .22 Total Liabilities 18,201 .22 Equity 32000 • Unrestricted Net Assets 225,460.65 • 39005 • Fund Balance 4,047,133.81 Net Income -467,435.74 Total Equity 3,805,158.72 TOTAL LIABILITIES & EQUITY 3,8239359.94 Page 1 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 FAYETTEVILLE A & P 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,187,639 2,157,015 525,954 285,605 241 ,732 2,078,968 40200 • PY Hotel, Motel, Restaurant ' 0 0 34,267 -34,267 0 1 ,397 24,258 40600 • Rental Income 0 0 0 0 0 0 27,500 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 6,004 5,000 51 5,953 500 0 3,032 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 1 ,944 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 - Visitor Store 0 0 0 0 0 0 0 41400 • Partershlp Income 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 0 0 4,000 -4,000 0 0 3,000 42600 • Interest Income Investments 11 ,850 9,900 5,552 6,298 990 507 8,777 42800 • Interest Income Checking 2,000 11668 2,182 -182 166 259 2,811 42900 • Visitor Guide Ad Income 0 0 1 ,200 -1 ,200 0 0 36,650 43200 • LOTO Sponsor Income 0 0 0 98000 • Transfer In 1 ,108,488 858,488 0 1 ,108,488 0 0 0 Total Income 3,811 ,311 3,062,695 2,2040267 1 ,607,044 287,261 243,895 2,186,941 Cost of Goods Sold 60000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 3,811 ,311 3,062,695 2,204,267 1 ,607,044 287,261 243,895 2,186,941 Expense 60400 • Bank Service Charges 0 0 41 41 0 5 138 61000 • Signage-Tourism 140,000 139,000 135,815 4,185 500 125,297 8,232 61500 • Credit Card Discounts 0 0 0 0 0 0 0 • • wage 1 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 FAYETTEVILLE A & P 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62600 • Advertising & Marketing 400,000 325,000 306,275 93,725 40,000 1 ,215 304,945 62600 • Brochures 150,000 139,000 146,020 3,980 15,000 10,975 154,357 62700 - Website Update 35,000 35,000 19,126 15,874 0 0 0 63000 • Accounting & Legal Fees 1 ,300 1 ,300 2,861 -1 ,561 0 260 10,058 63100 • Audit Expense 10,000 10,000 8,550 1 ,450 0 0 2,200 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 1 ,000 1 ,000 3,672 -2,672 100 127 629 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 14,863 14,863 11 ,370 3,493 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 18,182 15,132 10,136 8,046 1 ,515 1 ,623 7,234 65500 • 408 (P) Company Match 4,366 3,630 3,045 1 ,322 363 219 2,285 66000 - Car Allowance 3,600 3,000 3,000 600 300 300 3,000 66500 • Telephone Expense 0 0 0 0 0 0 0 67000 • Postage & Shipping Expense 19,000 16,000 12,779 6,221 2,000 2,500 13,926 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 7,500 0 0 7,500 0 0 0 68500 • Repairs & Maintenance Exp( 50,000 41 ,660 42,452 7,548 4,166 0 11491 68600 • Kamensky Fountain Mainten 5,000 4,160 5,228 -228 416 180 0 68700 • Linens 0 0 0 0 0 0 0 69600 • Publication & Dues 12,045 11 ,545 13,460 -1 ,415 320 500 1 ,730 70000 • Travel / Training Expense 13,095 13,095 7,691 5,404 0 0 6,992 70500 • Taxes & Licenses 0 0 3,210 -3,210 0 0 499 71000 • Collections Expense 49,648 41 ,212 43,826 5,822 41020 4,863 42,065 72000 • Payroll Tax Expense 15,906 12,640 9,284 6,622 1 ,264 776 8,024 72500 • Depreciation Expense 20,000 16,650 11 ,911 8,089 1 ,665 0 0 73000 • Convention Development 0 0 140 -140 0 140 35,261 76500 • Contract Labor 0 0 0 0 0 0 27,500 0 0 &age 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 FAYETTEVILLE A & P 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 176,730 140,500 128,419 48,312 14,050 91850 89,167 78000 • Electric Utilities 0 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utility 0 0 0 0 0 0 0 78300 • Cabling 0 0 0 78400 • Recycling 0 0 0 0 0 0 0 78500 • Security 0 0 0 0 0 0 0 78600 • Airport Advertising 7,140 5$ 55 5$ 55 1 ,785 0 0 5,175 78700 • Minor Equipment 75,000 62,500 3,990 71 ,010 6,250 0 2,447 78800 • Airport Info Booth 5,200 5,200 4,800 400 400 0 3,600 89000 • Other Expense / Unallocated 15,083 9,082 0 15,083 3,000 0 285 94300 • LOTO Special Project 0 325 -325 0 0 0 96000 • Misc. Special Projects - Othr 299,278 299,278 220,681 78,597 156,950 3,107 250,181 95010 • 1st Thursday 0 0 459 459 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 600,000 -600,000 0 0 0 96600 • Sound System for the Squar 50,000 50,000 50,000 0 0 0 96000 • UA Performance Hall 500,000 250,000 0 500,000 0 0 0 97000 • Bond Payments - Town Cent 669,208 559,208 561 ,859 107,349 55,000 55,802 561 ,434 97100 • Trustee Expense 6,000 6,000 4,500 1 ,500 1 ,500 1 ,125 3,975 99000 • Transfer Out 437,168 437,168 0 437,168 0 0 130,000 Total Expense 3,211 ,312 2,668,178 2,330,280 881 ,033 308,779 218,863 1 ,676,829 Net Ordinary Income 599,999 394,517 -126,013 726,012 -21 ,518 25,032 510,112 Net Income 599,999 394,517 -126,013 728,012 -210518 25,032 5109112 • • &age 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 CLINTON HOUSE 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 0 40600 • Rental Income 1 ,000 800 550 450 0 100 300 40700 • tat Thursday Income 0 0 0 0 0 40800 • Other Income 0 0 2,006 0 0 1 ,354 41000 • Parking Revenue 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 41200 • Gift Shop Sales 6,000 5,000 5,655 345 500 284 5,613 41300 • Visitor Store 0 0 0 0 0 41400 • Partership Income 0 41600 • Admission Revenue 7,000 5,834 11 ,742 -01742 583 919 5,725 42000 • Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 42800 • Interest Income Checking 150 126 120 30 12 10 140 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 43200 • LOTO Sponsor Income 0 98000 • Transfer In 76,314 76,314 76,314 0 0 30,000 Total Income 90,464 88,074 20,072 72,397 1 ,095 1 ,313 43,131 Cost of Goods Sold 60000 • Clinton House Gift Shop 5,000 5,000 3,237 1 ,763 0 623 4,760 Total COGS 5,000 5,000 3,237 11763 0 623 4,760 Gross Profit 85,464 83,074 16,835 70,635 1 ,095 690 38,372 Expense 60400 • Bank Service Charges 0 0 0 0 0 0 76 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 1 ,000 840 891 109 80 22 743 • • •Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 CLINTON HOUSE 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 0 0 0 0 0 0 30 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 2,500 2,000 2,418 82 200 134 1 ,396 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 - Insurance S Health Benefits 51876 4,893 5,252 625 492 682 5,261 65500 • 408 (P) Company Match 1 ,073 850 890 183 85 89 805 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 1 ,638 1 ,358 1 ,147 491 140 114 11011 67000 - Postage & Shipping Expense 0 0 0 0 0 0 0 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 - Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 500 400 425 75 0 0 475 68500 • Repairs & Maintenance Expt 1,500 1 ,500 90 1 ,410 500 0 30 68600 • Kamensky Fountain Mainten 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 200 200 430 -230 0 0 0 70000 • Travel I Training Expense 3,000 3,000 1 ,732 1 ,268 0 0 931 70500 • Taxes & Licenses 1 ,000 840 97 903 80 9 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 3,984 3,180 2,556 1 ,428 318 227 21508 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 8,496 7,000 5,099 3,397 600 420 3,735 0 0 &age 6 of 16 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 CLINTON HOUSE 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 37,290 29,830 29,677 7,613 2,983 21968 26,838 78000 • Electric Utilities 1 ,210 1 ,028 1 ,122 88 137 113 873 78100 • Gas Utility 1 ,232 10016 869 364 28 22 762 78200 • Water Utilitiy 1 ,689 1 ,609 1 ,526 163 164 167 1 ,615 78300 • Cabling 0 0 259 78400 • Recycling 0 0 0 0 0 0 0 78500 • Security 275 230 197 78 23 22 219 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 1 ,000 10000 1 ,919 -919 200 0 0 78600 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 96000 - Misc. Special Projects - Othr 0 0 11840 -1 ,840 0 0 748 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 - Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 - Transfer Out 0 0 0 0 0 0 0 Total Expense 85,464 72,774 70,177 150287 6,030 4,988 60,314 Net Ordinary Income 0 10,300 -53,342 55,348 -4,935 -41298 -21 ,942 Net Income 0 10,300 -53,342 559348 -41935 31298 -219942 • • •Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 TOWN CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 40600 • Rental Income 408,000 343,000 365,495 42,505 30,000 30,317 311 ,807 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 3,449 -3,449 0 3,449 5,197 41000 - Parking Revenue 7,071 6,330 11 ,688 4,817 409 250 6,115 41001 • Parking Lease 10,000 10,000 2,830 7,170 701 0 6,021 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 15,234 12,695 0 15,234 1 ,270 0 320 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 1 ,000 833 1 ,175 -175 63 48 890 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Sponsor Income 0 98000 • Transfer In 0 0 0 0 0 0 0 Total Income 441 ,305 372,858 384,836 56,469 32,463 34,064 330,351 Cost of Goods Sold 50000 - Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 441 ,305 372,858 384,836 56,469 32,463 34,064 330,351 Expense 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 2,500 2,083 4,614 -2,114 208 517 2,525 0 0 *age 7 of 16 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 TOWN CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62600 • Advertising & Marketing 1 ,000 1 ,000 0 1 ,000 0 0 197 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 2,680 -2,680 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 7,589 6,325 5,657 1 ,932 632 49 5,260 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 66000 • Insurance & Health Benefits 23,505 19,587 15,407 8,098 1 ,959 2,045 200094 65500 • 408 (P) Company Match 4,722 3,935 2,889 11833 393 307 3,122 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 7,410 6,175 6,144 1 ,265 617 602 848 67000 • Postage & Shipping Expense 150 150 182 -32 0 0 682 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 - Rent 0 0 0 0 0 0 0 68400 • Maintenance / lawn 0 0 0 0 0 0 0 68500 • Repairs & Maintenance Expt 50,750 42,292 53,300 -2,550 4,229 5,691 56,324 68600 • Kamensky Fountain Mainten 0 0 739 -739 0 0 10966 68700 • Linens 31 ,290 26,075 21 ,161 10,129 2,607 2,037 21 ,671 69600 • Publication 8 Dues 150 150 11250 -1 ,100 0 0 144 70000 • Travel I Training Expense 5,000 5,000 2,703 2,297 0 0 45 70500 • Taxes & Licenses 5,000 4,833 51019 -19 83 264 3,510 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 15,624 12,111 10,390 5,234 1 ,201 1 ,091 11 ,763 72600 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 10,500 8,750 36,557 -26,057 875 4,012 19,917 0 0 0 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 TOWN CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 173,596 133,530 117,053 56,543 13$ 53 12,559 119,576 78000 • Electric Utilities 67,384 55,356 56,832 10,552 9,656 51140 50,458 78100 • Gas Utility 9,803 7,635 11 ,141 -1 ,338 138 188 6,736 78200 • Water Utilitiy 8,110 6,417 7,011 1 ,099 619 667 6,146 78300 - Cabling 0 5,477 78400 • Recycling 1 ,569 1 ,308 0 1 ,569 131 0 11046 78500 • Security 51652 4,710 2,700 2,952 471 0 4,308 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 3,811 -3,811 0 0 44,598 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 778 94300 • LOTO Special Project 0 95000 • Misc. Special Projects - Othi 10,000 10,000 30,181 -20,181 0 333 22,586 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 441 ,305 357,421 397,422 43,883 37,174 35,503 418,911 Net Ordinary Income 0 15,437 -12,586 12,586 -4,710 -1 ,439 -88,561 Net Income 0 15,437 -129586 12,586 -09710 -1 ,439 -889661 • • *age 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue Expense January through October 2013 VISITOR CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 0 40600 • Rental Income 0 0 0 0 0 0 300 40700 • 1st Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 -265 0 40800 • Other Income 0 0 5,489 -5,489 0 630 13,711 . 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 40,000 40,000 31 ,342 8,658 0 2,734 45,963 41400 • Partership Income 0 0 3,000 -3,000 0 0 2,000 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 0 0 300 -300 0 0 760 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 210 261 -11 20 4 286 42900 • Visitor Guide Ad Income 25,000 25,000 26,812 -1 ,812 0 0 0 43200 - LOTO Sponsor Income 0 0 250 450 0 0 1 ,525 98000 • Transfer In 360,854 360,854 0 360,854 88,355 0 100,000 Total Income 446,104 446,064 88,767 357,337 88$ 75 3,103 164,545 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 446,104 446,064 88,767 357,337 88,375 3,103 164,545 Expense 60400 • Bank Service Charges 200 200 0 200 20 0 0 61000 • Signage-Tourism 0 0 0 0 0 0 -150 61500 • Credit Card Discounts 2,700 2,300 1 ,947 753 300 146 2,166 • • age 10 of 15 Modified al Fayetteville& Commission Statement of Bu t, Revenue Expense January through October 2013 VISITOR CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Aecum Budget Actual of Budget Budget Actual Actual 62600 • Advertising & Marketing 0 0 220 -220 0 0 801 62600 • Brochures 0 0 4,390 -4,390 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 10,000 8,500 4,663 5,337 1 ,000 294 6,543 64100 • Visitor Store Expense 201000 27,500 17,599 2,401 4,000 3,912 40,302 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance 8 Health Benefits 29,382 23,425 20,992 8,390 2,978 2,727 21 ,842 65500 • 408 (P) Company Match 5,726 4,580 3,788 1 ,938 458 371 30757 66000 • Car Allowance 0 0 0 0 0 0 0 68500 • Telephone Expense 5,000 4,160 5,205 -205 416 986 4,044 67000 • Postage & Shipping Expense 0 0 116 -116 0 9 80 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 4,000 0 67200 • Repairs and Maintenance 0 0 0 0 0 383 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 • Repairs 8 Maintenance Exp[ 21000 1 ,600 2,093 -93 0 0 1 ,788 68600 • Kamensky Fountain Mainten 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 2,600 0 11438 1 ,162 0 0 1,725 70000 - Travel I Training Expense 41 ,625 38,485 23,169 18,456 41450 910 22,501 70500 • Taxes & Licenses 400 400 1 ,507 -1 ,107 0 263 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 17,177 13,740 13,751 3,426 1 ,374 11128 12,699 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 65,400 64,700 58,759 6,641 6,000 412 41 ,326 76500 • Contract Labor 0 0 498 498 0 120 442 Page 11 of 15 ModifiedAccrual FayettevilIPAP Commission • Statement of Bu t, Revenue Expense January through October 2013 VISITOR CENTER 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77600 • Wages Expense 192,496 153,990 153,325 39,171 15,399 14,123 131 ,072 78000 • Electric Utilities 51100 4,435 4,422 678 380 345 4,252 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water UUlitly 800 670 554 246 65 50 567 78300 • Cabling 0 0 0 78400 • Recycling 0 0 0 0 0 0 0 78600 • Security 0 0 300 -300 0 100 0 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 7,500 770 2,383 5,117 0 0 7,226 78800 • Airport Into Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 3,000 0 0 0 0 21774 94300 • LOTO Special Project 0 7,462 0 - 7,482 546 95000 • Misc. Special Projects - Othr 0 0 45 45 0 0 10,094 95010 • tat Thursday 25,000 25,000 31 ,615 -6,615 0 5,340 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cenl 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 446,105 390,455 364,262 89,326 36,840 43,101 316,397 Net Ordinary Income -1 55,609 -275,495 268,011 51 ,535 -39,998 -151 ,853 Net Income -1 559609 -275,495 2689011 519535 -39,998 -151,853 Page 12 of 16 Modified al Fayetteville Commission Statement of Bu t, Revenue Expense January through October 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,187,639 2,157,015 525,954 285,605 241 ,732 2,078,968 40200 • PY Hotel, Motel, Restaurant ' 0 0 34,267 34,267 0 1 ,397 24,258 40600 • Rental Income 409,000 343,800 366,045 42,955 30,000 30,417 339,907 40700 • 1st Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 -265 0 40800 • Other Income 6,004 5,000 10,994 -2,984 500 4,079 23,294 41000 • Parking Revenue 7,071 6,330 11 ,888 -4,817 409 250 6,115 41001 • Parking Lease 10,000 10,000 2,830 7,170 701 0 7,966 41200 • Gift Shop Sales 6,000 5,000 5,655 345 500 284 5,613 41300 • Visitor Store 40,000 40,000 31 ,342 8,658 0 2,734 45,963 41400 • Partership income 0 0 3,000 -3,000 0 0 2,000 41600 • Admission Revenue 7,000 5,834 11 ,742 -4,742 583 919 5,725 42000 • Special Projects 15,234 12,695 4,300 10,934 1 ,270 0 41080 42800 • Interest Income Investments 11 ,850 9,900 5,552 6,298 990 507 8,777 42800 • Interest Income Checking 3,400 2,837 3,739 -339 281 322 4,127 42900 • Visitor Guide Ad Income 25,000 25,000 28,012 -3,012 0 0 36,650 43200 • LOTO Sponsor Income 0 0 250 -250 0 0 1 ,525 98000 • Transfer In 1 ,545,656 11295,656 0 1 ,545,656 88,355 0 130,000 Total Income 4,789,184 3,969,691 20697,942 2,093,247 409,194 282,375 2,724,968 Cost of Goods Sold 2,674,035 23,907 60000 - Clinton House Gift Shop 5,000 5,000 3,237 1 ,763 0 623 41760 Total COGS 51000 5,000 3,237 1 ,763 0 623 4,760 Gross Profit 4,784,184 3,964,691 2,694,705 2,091 ,485 409,194 281 ,752 2,720,208 Expense 60400 • Bank Service Charges 0 200 41 0 0 5 214 61000 • Signage-Tourism 140,000 139,000 135,815 4,185 500 125,297 8,082 61500 • Credit Card Discounts 6,200 5,223 7,452 -1 ,252 588 685 5,435 Page 13 of 16 Modified al FayettevilleW Commission Statement of Bu t, Revenue Expense January through October 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 401 ,000 326,000 306,495 94,505 40,000 11215 305,973 62600 • Brochures 150,000 1390000 150,410 -410 15,000 10,975 154,357 62700 • Website Update 35,000 35,000 21,806 13,194 0 0 0 63000 • Accounting 8 Legal Fees 1 ,300 1 ,300 2,861 -1 ,561 0 260 10,058 63100 • Audit Expense 10,000 10,000 81550 10450 0 0 2,200 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 - Office Expense 21 ,089 17,825 16,410 4,679 1 ,932 604 13,827 64100 • Visitor Store Expense 20,000 27,500 17,599 21401 4,000 3,912 40,302 64200 • Marketing Expense 0 0 0 0 0 0 0 64600 • Insurance - Building 14,863 14,863 11 ,370 3,493 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 76,945 63,037 51 ,766 25,159 6,944 7,077 54,431 65500 • 408 (P) Company Match 15,887 12,995 10,612 5,275 1 ,299 986 9,969 66000 • Car Allowance 3,600 3,000 3,000 600 300 300 3,000 66500 • Telephone Expense 14,048 11 ,693 12,496 1 ,552 1 ,173 1 ,703 5,902 67000 • Postage & Shipping Expense 19,150 16150 13,078 6,072 2,000 2,509 14,687 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 4,000 0 67200 • Repairs and Maintenance 0 0 0 0 0 383 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance I Lawn 8,000 400 425 7,575 0 0 475 68500 • Repairs & Maintenance Expr 104,250 87,052 97,935 6,315 8,895 5,691 59,633 68600 • Kamensky Fountain MaiMen 5,000 4,160 5,967 -967 416 180 1 ,966 68700 • Linens 31 ,290 26,075 21 ,161 10,129 2,607 2,037 21 ,671 69500 • Publication 6 Dues 14,995 11 ,895 16,578 -1 ,583 320 500 3,599 70000 • Travel I Training Expense 62,720 59,580 35,295 27,425 41450 910 30,469 70500 • Taxes & Licenses 6,400 6,073 9,833 -3,433 163 536 4,009 71000 • Collections Expense 49,648 41 ,212 43,826 51822 40020 4,863 42,065 72000 • Payroll Tax Expense 520691 41 ,671 35,981 16,709 4,157 31223 34,994 72500 • Depreciation Expense 20,000 16,650 11 ,911 8,089 10665 0 0 73000 • Convention Development 65,400 64,700 58,899 6,501 6,000 552 76,566 76500 • Contract Labor 18,996 15,750 42,154 -23,158 1 ,475 4,552 51 ,594 Page 14 of 15 Modified al FayettevilleN Commission Statement of Bu t, Revenue Expense January through October 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-October 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77600 • Wages Expense 580,112 457,850 428,473 151,639 45,785 39,500 366,653 78000 • Electric Utllities 73,694 60,819 62,377 11 ,318 100173 5,598 55,583 78100 • Gas Utility 11 ,036 8,651 12,009 -974 166 209 7,498 78200 • Water Utilitly 10,600 8,696 9,092 11508 848 884 8,327 78300 • Cabling 0 0 0 0 0 0 5,736 78400 • Recycling 1 ,569 1 ,308 0 1 ,569 131 0 1 ,046 78500 • Security 5,927 4,940 3,197 2,730 494 122 4,527 78600 • Airport Advertising 7,140 5,355 5,355 1 ,785 0 0 5,175 78700 • Minor Equipment 83,500 64,270 12,103 71 ,397 6,450 0 54,271 78600 • Airport Info Booth 5,200 5,200 4,800 400 400 0 3,600 89000 - Other Expense I Unallocated 15,083 12,082 0 15,083 3,000 0 3,838 94300 • LOTO Special Project 0 0 7,807 -325 0 7,482 546 95000 • Misc. Special Projects - Otht 309,278 309,278 252,747 560531 156,950 3,440 283,609 95010 • tat Thursday 25,000 25,000 32,074 -7,074 0 5,340 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 600,000 -600,000 0 0 0 96600 • Sound System for the Squar 50,000 50,000 0 50,000 0 0 0 96000 • UA Performance Hall 500,000 250,000 0 500,000 0 0 0 97000 • Bond Payments - Town Cent 669,208 559,208 561 ,859 107,349 55,000 55,802 561 ,434 97100 • Trustee Expense 6,000 6,000 4,500 11500 1 ,500 1 ,125 3,975 99000 • Transfer Out 437,168 437,168 0 437,168 0 0 130,000 Total Expense 4,183,986 3,488,828 3,162,141 1 ,029,369 388,803 302,455 2,472,451 Net Ordinary Income 600,198 475,863 467,436 1 ,062,116 20,392 -20,704 247,757 Net Income 6000198 475,863 4679436 19062,116 20,392 -20,704 247,757 Page 16 of 16 • aye e Ile Departmental Correspondence LEGAL ARKANSAS Kit wialems CityAttotney Jason B. Kelley Assistant CityAttorney TO: Mayor Jordan A&P Commissioners CC: Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: November 6, 2013 RE: Overdue )E AM collection efforts The City Prosecutor's Office collected $3,538.60 in overdue Hotel, Motel and Restaurant taxes in October. A copy of the Prosecutor' s Office memo is • attached. The total year to date collection is $28,988.79. Five cases of the thirty one reported were closed. Four of the cases showed that no HMR taxes were now owed, but the cases were still being prosecuted. There was a decrease in cases in which the restaurant had failed to submit forms to twelve. The average monthly collection of Overdue Hotel, Motel and Restaurant taxes was $2,898.88 for the first ten months of 2013 . CLINTON K. JONES MMmYFMKLEA CITY PROSECUTOR oFRCE ADND08 RATQR ega.6: tmknecl@Ilgettwiti = BRIAN THOMAS PHONE: (479) 616677► Sye"V e M-Wre • DEPUTY CITY PROSECUTOR ARKANSAS Hat Clsla: l(M) V644Me4 OFFICE OF CITY PROSECUTOR FAM (479) 5754"' MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: November 4, 2013 RE: Status of Active 1E%IR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is thea routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. • 1 . Bar-B-Q Place Gary W. Alderson Paid: $150.00 Delinquent Balance: $485.58 2. Bariola's Pizza Mark E. Howard Paid: -0- Delinquent Balance: $1 ,790.00 3. Bariola's Pizza Michael V. McNamara Active Failure to Appear Warrant Paid: $100.00 Delinquent Balance: $654.00 4. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. 7ahm Active Criminal Summons Delinquent Balance: No Forms 5. Bucks of Asia Quyen T. Ho Trial Date: 11/6/13 Delinquent Balance: No Forms 6. Cafd Delta Soul Michael L. Vaughn Paid: $50.00 Business Closed Delinquent Balance: $1,006.11 7. Dominoes Pizza Lloyd W. Hardison Trial Date: 11/20/13 Business Closed Paid: $300.00 Delinquent Balance: $3,340.66 • TelecommurdWon Device for the Deal 55 (4n) 521.1315 176 South Church, Suite 2 - Fayea9dllo, AR 72701 Kit Williams November 4, 2013 Page 2 • 8. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Forms 9. Lean Green Gourmet Jewelle D. Paynesmith Active Criminal Summons Paid: $432.66 Delinquent Balance: No Forms 10. Loofie's Shannon C. Field Paid: $31 .81 Business Closed Delinquent Balance: -0- Case Closed 11 . Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Tent' L. Morrison Trial Date: 1/15/14 Delinquent Balance: No Forms 12, Mas Mex Karina A. Sosa Paid: $73.70 Saul Q. Sosa Delinquent Balance: -0- Case Closed 13. Mezza Luna Juan F. Barcenas Active Criminal Summons 0-• Delinquent Balance: -0- 014. 14. Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $800.00 15. Pho Quyen Quyen T. Ho Active Fail to Appear Warrant Delinquent Balance: No Forms 16. Pitas Mediterranean Grill Mohammed Khaldi Paid: $1 ,014.34 Business Closed Stephanie K. Khaldi Delinquent Balance: -0- Case Closed 17. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Forms 18. Rolling Pin Express Gayle O. Teague Active Criminal Summons Delinquent Balance: No Forms 19. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Forms 20. Rufino's Mexican Raymond A. Montez Trial Date: 11/13/13 Restaurant Raymond R. Montez Trial Date: 11/13/13 • Business Closed Delinquent Balance: -0- Kit Williams November 4, 2013 • Page 3 21 . Seafood Market Bar/Grill Craig E. Dowd Trial Date: 11/20/13 Business Closed Paid: $100.00 Delinquent Balance: $4,067.60 22. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 23. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 24. Sipamouane Twin Kitchen Jeffrey Sipamouane Active Criminal Summons Delinquent Balance: No Forms 25. Spring Rolls Luke N. Nguyen Active Criminal Summons Delinquent Balance: No Foams 26, Sumo Sushi & Steak Jong P. Park Active Criminal Summons Delinquent Balance: -0- 27. Tangiers Mediterranean Mohammed Khaldi Paid: $472.84 • Food & Cafe Stephanie K. Khaldi Delinquent Balance: -0- Business Closed Case Closed 28, Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 29. Uncle Gaylord's Hiram F. Brandon Trial Date: 9/25/13 - Settled (90 days to pay) Business Closed Delinquent Balance: $508.12 30. Wingz on Dickson Mohammed Khaldi Paid: $813.25 Business Closed Stephanie K. Khaldi Delinquent Balance: -0- Case Closed 31 . WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 TOTAL: $3,538.60 • CLINTON HOUSE MUSEUM MONTHLY REPORT OCTOBER 2013 The Clinton House Museum had a total of 426 visitors in October. MUSEUM EVENTS: October 3rd — MEETING — Historic & Heritage Resources Action Group October 51h — GROUP TOUR — International Tours (30 visitors) October 111i — GROUP TOUR — Arkansas ESL Teachers (25 visitors) October 1P — GROUP TOUR — Girl Scout Troop #213 (15 visitors) • October 11 a, — GROUP TOUR — Virginia Tours (35 visitors) October 24th — MEETING — Northwest Arkansas Tourism Association, NATA October 261h — FREE ADMISSION — Hillary Clinton's 66th Birthday LUNCHEON/TOUR — Young Democrats of Arkansas (15 visitors) GROUP TOUR — Lifestyles (12 visitors) • Fayettet/ille Visitor Center - 2013 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Sales Totals $996.00 $1 ,564. 16 $2,073.39 $3, 131 .23 $4,493.52 $43584.80 $4,029.94 $5,587. 10 $4,760.32 $3,293.56 3012 Totafi $1 ,863.93 $4,548.24 $4,516.75 $5, 115.91 $8,605.52 $7,445. 15 $6,500.47 $53994.26 $4,466.88 $4,551 .39 $3,781 .01 Dec$6,434.56 % Change from 2011 -46.6% -65.6% -54. 1 % -38.8% A7.8% -38.4% -38.0% -6.8% 6.6% 27.6% -100.0% -100.0% Visitor Count 614 831 1169 1229 11587 1778 1660 2052 1430 1698 20f2_Totalr 686 1041 1513 1570 1898 2271 1684 1853 1359 1111 805 1026 % Change from 2011 -10.50% -20. 17% -22.74% -21 .72% -16.39% -21 .71 % -1 .43% 10.74% 5.22% 52.84% -100.00% 100.00% 2012 Totals 71 1 2013 Totals 11 Sales $63,824.07 Sales $34,514.02 Visitors 16817 Visitors 14,048 % Change = divide the difference between the two numbers by the 2012 number then move the decimal two spaces right 2012 month) sales avera e= $5,3%.-671 2013 monthly sales avera e= $39451 .40 12012 monthly visitor average= 14011 2013 monthly visitor average 1405 2012 sales per visitor = $3.80 2013 sales per visitor Completions by Meeting Date Block September 2013 Rep Meeting Dates Completion Attend Peak Pickup $ Value Sunrise Tours JULIE 09/05/2013 53 0 0 $6,547 09/05/2013 0 Sunrise Tours JULIE 09/05/2013 45 0 0 $5,559 09/05/2013 0 Good to Go with Patti Beth JULIE 09/07/2013 48 0 0 $5,929 09/07/2013 0 Julie Pennington JULIE 09/19/2013 12 0 0 $1 ,482 09/19/2013 0 Tri-State Volleyball Challenge MARLO 09/20/2013 09/25/2013 350 50 100 $129,707 09/22/2013 50 AR Gas Assn. HAZEL 09/22/2013 09/30/2013 200 75 150 $74,118 Annual Meeting 2014 09/24/2013 198 Total for September 6 Groups Blocked 250 $223,343 Picked Up 248 • Picked Up 99.20%, Total for 2013 6 Groups Blocked 250 $2231343 Picked Up 248 • Picked Up 99.20% Page 1 of 1 Printed: 11/4/2013 10:54AM 0 0 0 Definite Bookings By Booking Date September 2013 Meeting Dates Attnd Peak Rooms $ Value Good to Go with Patti Beth 09/07/2013 48 0 0 5,929 09/07/2013 Julie Pennington 09/19/2013 12 0 0 1 ,482 09/19/2013 AAO 06/27/2014 1 ,000 200 400 370,590 HoopPlay Super Regional 06/29/2014 National Veterans 06/28/2014 3,000 1 ,000 5,000 2,223,540 28th Golden Age Games 07/03/2014 Sub-Total for September 4 Meetings 49060 51400 $2,601 ,542 GRAND TOTAL 4 Meetings 41060 59400 $2,601 ,542 Page 1 of 1 Printed: 11/4/2013 10:57AM Inquiries by State/Country From: 101112013 To: 1013112013 • Showing: all records SlatelCounny Inquiries None Entered 11042 Illinois 34 Ohio 24 Missouri 18 Indiana 16 Kansas 14 Michigan 12 Iowa 12 Wisconsin 12 Texas 10 Arkansas g Tennessee 6 Arizona 6 Colorado 4 Kentucky 4 Minnesota 4 • Oklahoma 4 Pennsylvania 4 South Dakota 4 West Virginia 4 Louisiana 3 Oregon 2 Georgia 2 Virginia 2 California 1 Maine 1 Total: 1 ,254 Page 1 of 1 11/4/2013 11 :14 AM Fayetteville Convention & Visitors Bureau • 21 S. Block - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571-4731 - info@expedenoefayetteville.com - Web: v .experiencefayetteville.corn