HomeMy WebLinkAbout2013-04-08 - Agendas - Final • AGENDA
ADVERTISING AND PROMOTION COMMISSION
April 8, 2013 2 :00 p.m. Fayetteville Town Center
I. Call to Order — Ching Mong
II. Appointment of Commissioners for expired terms of 3/31/13
III. Reports
A. Approval of Minutes for March
B. Financial Report
1 . HMR Revenues — Marilyn Heifner
2. Financial Statements — Jerri Kuburich
3 . Update from City Attorney re: delinquent tax collection efforts — Kit
Williams
C. Departmental Reports
1 .Clinton House Museum — Matt Clement
2. Convention and Visitors Bureau — Matt Clement
3 . Town Center — Sandra Bennett
4. Executive Director — Marilyn Heifner
• D. Advertising Agency Report — Mike Sells
IV. Old Business
A.Attorney for the A & P Commission
V. New Business
A.DMAP —
B. Mobile tourist information center
VI. Adjourn
Agenda for May Funding dispersal meeting — Commissioners will circulate in Town
Center lobby with those requesting funds from 12 until 1 . At 1 , Commissioners will
convene in Directors Room for lunch and will review applications and award funding.
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
March 11, 2013
Commissioners Present: Bill Lyle, Ching Mong, Matthew Petty, Maudie Schmitt and Justin
Tennant. Matt Behrend was present but his nomination had not been ratified by the City
Council.
Commissioner Absent: Bob Davis
Staff Present: Marilyn Heifner, Sandra Bennett
CALL TO ORDER
Ching Mong called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on March 11, 2013, at 2:00 p.m.
REVIEW OF APPLICANTS FOR AT LARGE AND INDUSTRY POSITION EXPIRING 3/31/13
Six nominations were received for the Industry position: Michael Andrews (Fresco Cafe &
Pub), Serena Hattabaugh (Candlewood Suites), Jim Huson (Doe's Eat Place), Shellie
Morrison (The Event Group), Hannah Withers (Little Bread Co.), and Denise Youngblood
(Mojo's Pies).
Ten nominations were received for the At Large position: Roger Barrett (Nightbird Books),
• Terry Coberly (retired), Bobby Ferrell (retired), Julie McQuade Heyes (Fayetteville
Underground), Eric Howerton (WhyteSpyder, Inc), Lewis B "Bucky" Jones (retired), Steven
Kay (attorney), David Russell (First Security Bank), Terri Trotter (Walton Arts Center), and
William H. (Bill) Waite (Dickson Street Liquor).
After discussion of "state law" vs "city nominating committee policies and procedures",
Schmitt moved to table the discussion of appointment of nominees for vacant positions
until the April meeting, second by Petty. Motion carried.
Commission decided state law should be followed regarding applicants which does not set
term limits. Therefore, Schmitt and Davis will be allowed to submit applications if they
wish to serve another term.
REPORTS
MINUTES
Moved to approve the minutes of the January meeting and February meeting by Mong,
second by Tennant. Motion carried.
FINANCIAL REPORTS
HMR Revenue - Marilyn reported that February revenue was $187,562, a 5.20%
increase over February, 2012. Year to date increase is 3.77%, $398.700.
• Jerri Kuburich, new account manager for the A & P Commission was introduced.
She reviewed the Financial Reports for January, 2013.
• Delinquent Tax Collection Efforts - City Attorney Kit Williams reported that the City
Prosecutor collected $3,024.456 in February. Tax cases increased from 23 to 27. Ten
cases were for failure to submit proper monthly forms.
DEPARTMENTAL REPORTS
Because of the potential length of the meeting, departmental reports were not presented
orally, but were included in the agenda packet.
AD AGENCY REPORT
Drew Finkbeiner said the concentration of the agency time was on the Insider Guide. They
have completed the Trip Advisor page and it will go live on Wednesday of this week.
OLD BUSINESS
SURVEY
Petty said the survey was passed by the City Council and invited the A & P Commission to
participate in the process.
Lyle asked what would be the use of the survey. Petty said the city would solicit quotes
and would go with the lowest bidder. The survey would tell us what we want to learn and
the company would develop open ended questions. Examples of the questions would be 1)
What is your perception of the regional park plan? 2) What do you think of the WAC
expansion? It .would provide public input for the ballot questions.
• Schmitt said she thought there was a lot of emphasis on the bond issue paring up with the
regional park. She thought we might be trying to do too many things at once with the bond
issue.
Lyle asked if the Commissioners would be able to approve the questions prior to the
execution of the survey. Petty said the time line would be 1) city would allocate funding, 2)
city would develop a request for proposals, 3) City staff, WAC, A & P, Parks would develop
questions.
Lyle moved to approve the A & P Commission participating in the cost of half of a survey,
not to exceed $10,000, second by Tennant. Motion carried.
WALTON ARTS CENTER FUNDING REQUEST
Petty moved to give the Walton Arts Center $600,000 with conditions, second by Lyle.
Conditions include Walton Arts Center providing a statement of commitment, signed by an
authorized employee of the Walton Arts Center with the authority to obligate the
organization, agreeing to the following:
Walton Arts Center will:
1. Provide an annual audit, conducted by an independent outside auditor, each
year during the project, and for any others years prior to or after, as requested;
and
2. Provide quarterly reports of the use of the provided funds until the funds have
• been spent; and
. 3. Continue with a capital campaign - quiet and public phases - working to secure
the remaining funds needed to complete the expansion as described in the
proposal; and
4. Spend the provided funds exclusively on the design, pre-construction, and
construction costs of the expansion of the Walton Arts Center's Fayetteville
facility; and
5. Not spend the funds on programming costs, administration or otherwise.
Schmitt said she was concerned about giving the WAC $600,000 - that is setting a new
precedent of an upper amount from the A & P Commission to projects.
Peter Lane, WAC, said they hope to get $2 million from the A & P Commission over the
next several years to kick start construction costs.
Schmitt asked what happens to the $600,000 if the bond issue does not pass. Lane said
the WAC was incurring costs today finishing the schematic work, etc. This is a piece of the
fundraising puzzle.
Mong said he was concerned about the larger amount and where that may lead.
Lane said twenty years ago the City made an investment and created a $1 million
operating budget which is $10 million now. Jeff Shomberg, chairman of the WAC Board,
said he was confident that the WAC could run the center at a 96% capacity after the
• remodeling.
Petty said the concern was not justified. He would be willing to entertain any request
anytime. Funding the design was spot onto promote tourism. Return was proven and
demonstrable. The design is the cornerstone to the project, fundraising, etc.
Motion carried.
Mong had to leave the meeting to go to a doctor's appointment. Schmitt took over to Chair
the meeting.
BOND ISSUE
Petty moved to submit the bond proposal as presented by Executive Director Marilyn
Heifner to the City Council. Specifically, the proposal is to use $6.5 million of the proceeds
of the issuance of a bond for the construction of the Fayetteville Walton Arts Center
expansion and $3.258 million for the construction of a regional park. Furthermore, the
Commission respectfully recommends the City evaluate its capacity to issue bonds for the
construction of the regional park, backed by the "parks HMR penny" and to plan a capital
campaign for raising money from private sources for the remainder of the park which
cannot be paid for by public sources. Second by Lyle.
Petty said the A & P Commission needs to determine if the regional park is a priority and
respectfully request that the city look at it. We think this is so important that we're willing
• to commit $3.25 million to the regional park.
• Tennant said there are no two more important economic drivers than the Walton Arts
Center and the regional park. We need to move it forward and let the rest of the process
work for generations of long term value.
Terri Trotter explained the public input campaign that WAC is conducting with
shareholders.
Tennant indicated a desire to move this proposal forward to the city council to begin
discussion knowing that in the end, the people will decide. Schmitt asked about diluting
the WAC expansion with the regional park and would that be a problem. Petty shared a
survey indicating that the WAC proposal would be strengthened by the regional park
proposal.
Motion carried.
ATTORNEY FOR THE COMMISSION
Moved by Petty, second by Lyle to hire an attorney for the A & P Commission. The attorney
would review big items before the Commission, review the agenda before each meeting
and catch potential problems prior to A & P discussion. Motion carried. Marilyn presented
a proposed RFQ to advertise for an attorney. The Commission will review applicants at the
next meeting and come up with a short list to interview.
• FUNDING REQUEST FROM ROTARY CLUB
Because of the timeliness of the request and construction deadlines, Petty moved to give a
$25,000 match (with Rotary) to construct bleachers and awnings for Ladyback softball
field. Second by Tennant. Motion carried.
NEW BUSINESS
DMAP
The remaining sections of the DMAP accreditation documents will be presented to the
Commission at their next meeting. Then those will be submitted to DMAI.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
Fayetteville A & P Commission
•
• Advertising and Promotion Commission
For month of March 2013
Current Year HMR Collected (2120.0912.4101 .00) $ 209,413.58
Prior Year Collected (2120.0912.4101 .01 ) $ 4, 177.41
First Security Investment Interest Revenue (2120.0912.4708.00) L$ 757.94
Total Revenues $ 214,348.93
Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120.5333.00) $ (43271 .82)
Bank of OK Quarterly Fee (2120.9120.5712.00) $
Town Center Bond Payment (2120.9120.5712.00) $ (56 ,228.57)
2011 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (60,500.39)
Total Check to A&P $ 153,848.54
•
This report represents HMR collections through the end of the month.
These figures may include past due amounts.
•
• 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2010-2013
2010 2011 2011 2012 2012 2013 2013
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $166,645 $1799546 7.74% $205,939 14.70% 211 , 138 2.52%
February $143,940 $158,037 9.80% $178,289 12.81 % 187,562 5.20%
March $172,662 $169,093 -2.06% $201 ,015 18.88% 213,526 6.22%
April $187,730 $187,976 0.00% $2171840 15.89%
May $185,096 $188, 149 1 .65% $203,966 8.41 %
June $184,371 $205,700 11 .57% $222,062 7.95%
July $1969323 $205,438 4.60% $214,750 4.53%
August $1800741 $189,839 5.03% $202,624 6.73%
September $184,471 $195,427 5.94% $215,653 10.35%
October $195, 169 $2149713 10.01 % $241 ,017 12.25%
November $213,494 $203,529 -4.67% $210,335 3.34%
December $171 ,511 $202,027 17.79% $208,518 3.21 %
Total $ $29182,155 $2,2999473 5.38% $2,522,008 9.68% $612,226 4.61 %
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4:04 PM Fayetteville A & P Commission
04103113 Balance Sheet
Accrual Basis AS of March 31 , 2013
• Mar 31 , 13
ASSETS
Current Assets
Checking/Savings
09500 • Cash
10000 • CVB Cash In Register 100.00
10100 - CHM Cash In Register 100.00
10200 • Arvest A&P General #4856 7,828.50
10300 • 1st Security A&P General #8714 761 ,308.20
10400 • tat Security Fayetteville TC 298,173.15
10500 - let Security Clinton House 26,589.54
10600 - tat Security CVB # 8730 71 ,974.30
10700 - Arvest Payroll Account #4636 11 ,697.93
Total 09500 • Cash 1 ,177,771 .62
Total Checking/Savings 1 ,177,771 .62
Accounts Receivable
11000 • Accounts Receivable 156,381 .69
Total Accounts Receivable 156,381 .69
Other Current Assets
11400 • Due From Other Funds 882.53
11500 - Prepaid Expenses 701 .30
13000 • Investments qq
13100 - Investment Adj. to Market 2,824.97
13000 • Investments - Other 1 ,809,112.50
Total 13000 • Investments 1 ,811 ,937.47
13110 • Accrued Interest 2,804.46
• Total Other Current Assets 1 ,816,325.76
Total Current Assets 3,150,479.07
Other Assets
14500 • Capital Assets
15000 • Furniture and Fixtures 34,550.01
15100 • Equipment 102,664.97
15500 • CVB Building 930,569.02
15510 - CVB Land 198,621 .00
15600 • Building Additions 438,747.15
17300 - Accumulated Depreciation -399,781 .75
Total 14500 • Capital Assets 1 ,305,370.40
Total Other Assets 1 ,305,370.40
TOTAL ASSETS 41455,849.47
LIABILITIES 8. EQUITY
Liabilities
Current Liabilities
Credit Cards
23005 • Security Bank Card -1 ,210.93
Total Credit Cards -1 ,210.93
Other Current Liabilities
23002 - Colonial Life& Acc Ins. Payabl 486.36
24000 • Payroll Liabilities 12,528.91
24100 - Employee Benefits Payable 3,967.12
24500 - Due to Other Funds 4,170.36
R, 24600 • Due to Town Center 4,142.40
• Total Other Current Liabilities 25,295.15
Total Current Liabilities 24,084.22
Total Liabilities 24,084.22
Page 1
4:04 aM Fayetteville A & P Commission
04103113 Balance Sheet
Accrual Basis As of March 31 , 2013
• Mar 31, 13
Equity
30000 • Opening Balance Equity 4,045,356.49
32000 • Unrestricted Net Assets 209,816.97
39005-1 • Restricted Fund-540 Film Grant 221 .53
39005 - Unrestricted Fund Balance 167,352.22
Net Income 9,018.04
Total Equity 4,431 ,765.25
TOTAL LIABILITIES & EQUITY 41455,849.47
•
•
Page 2
4:04 Pr1 Fayetteville A & P Commission
04/03/13 Profit & Loss Prev Year Comparison
Accrual Basis January through March 2013
• Jan - Mar 13 Jan - Mar 12 $ Change % Change
Ordinary Income/Expense
Income
40000 • Hotel, Motel, Restaurant Taxes 580,924.71 562,198.27 18,726.44 3.3%
40200 • PY Hotel, Motel, Restaurant Tax 31 ,366.24 23,116.47 8,249.77 35.7%
40600 • Rental Income 104,049.70 94,203.77 9,845.93 10.5%
40700 • tat Thursday Income 19,960.00 0.00 19,960.00 100.0%
40800 • Other Income 1 ,482.70 8,000.31 -6,517.61 -81 .5%
41000 • Parking Revenue 685.25 1 ,665.75 -980.50 -58.9%
41001 - Parking Lease 2,579.78 1 ,944.11 635.67 32.7%
41200 - Gift Shop Sales 1 ,161 .50 601 .85 559.65 93.0%
41300 • Visitor Store 5,478.83 9,379.51 -3,900.68 -41 .6%
41400 • Partership Income 3,000.00 0.00 3,000.00 100.0%
41600 • Admission Revenue 1 ,976.74 1 ,165.32 811 .42 69.6%
42000 • Special Projects 150.00 2,400.00 -2,250.00 -93.8%
42600 • Interest Income Investments 2,503.39 1 ,938.06 565.33 29.2%
42800 - Interest Income Checking 1 ,416.34 1 ,013.13 403.21 39.8%
42900 • Visitor Guide Ad Income 18,450.00 18,150.00 300.00 1 .7%
43200 • LOTO Sponsor Income 250.00 0.00 250.00 100.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 775,435.18 725,776.55 49,658.63 6.8%
Cost of Goods Sold
50000 - Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 775,435.18 725,776.55 49,658.63 6.8%
Expense
60400 • Bank Service Charges 1 .04 0.00 1 .04 100.0%
• 61000 • Signage-Tourism 5,119.83 2,087.58 3,032.25 145.3%
61500 - Credit Card Discounts 2,027.48 1 ,459.03 568.45 39.0%
62000 • Bank Charges 1 ,159.00 76.48 1 ,082.52 1 ,415.4%
62500 - Advertising & Marketing 134,696.97 100,080.31 34,616.66 34.6%
62600 • Brochures 44,795.43 19,273.79 25,521 .64 132.4%
63000 • Accounting & Legal Fees 251 .45 3,450.00 -3,198.55 -92.7%
64000 - Office Expense 5,916.48 3,228.38 2,688.10 83.3%
64100 - Visitor Store Expense 3,493.53 8,553.11 -5,059.58 -59.2%
64900 • Office Supplies 251 .27 0.00 251 .27 100.0%
65000 • Insurance & Health Benefits 16,249.50 21 ,112.31 -4,862.81 -23.0%
65500 - 408 (P) Company Match 3,412.71 3,086.94 325.77 10.6%
66000 • Car Allowance 976.85 900.00 76.85 8.5%
66500 • Telephone Expense 2,848.40 1 ,101 .43 1 ,746.97 158.6%
66900 • Reconciliation Discrepancies 7.65 0.00 7.65 100.0%
67000 • Postage & Shipping Expense 3,621 .17 4,673.42 -1 ,052.25 -22.5%
67100 • Tracking Software 20.00 0.00 20.00 100.0%
67500 • Material & Supplies 0.00 0.00 0.00 0.0%
68100 - Rent 12,000.00 12,000.00 0.00 0.0%
68500 • Repairs & Maintenance Expense 19,008.78 14,728.22 4,280.56 29.1%
68600 • Kamensky Fountain Maintenance 3,199.11 958.43 2,240.68 233.8%
68700 • Linens 3,590.46 7,212.54 -3,622.08 -50.2%
68800 - Printing Expense 0.00 395.49 -395.49 -100.0%
69500 • Publication & Dues 11 ,675.00 1 ,789.00 9,886.00 552.6%
70000 - Travel / Training Expense 17,507.23 7,643.90 9,863.33 129.0%
70500 • Taxes & Licenses 1 ,914.60 0.00 1 ,914.60 100.0%
71000 • Collections Expense 12,245.82 11 ,706.30 539.52 4.6%
72000 • Payroll Tax Expense
72100 - FICA 8,132.71 0.00 8,132.71 100.0%
72200 • Medicare 1 ,902.00 0.00 1 ,902.00 100.0%
72300 • FUTA 419.07 0.00 419.07 100.0%
72400 • SUTA 2,975.79 0.00 2,975.79 100.0%
72000 - Payroll Tax Expense - Other 0.00 12,787.24 -12,787.24 -100.0%
• Total 72000 • Payroll Tax Expense 13,429.57 12,787.24 642.33 5.0%
Pagel
4:04 PM Fayetteville A & P Commission
04/03/13 Profit & Loss Prev Year Comparison
Accrual Basis January through March 2013
• Jan - Mar 13 Jan - Mar 12 $ Change %, Change
72500 • Depreciation Expense 11 ,910.75 0.00 11 ,910.75 100.0%
73000 • Convention Development 23,576.63 43,313.49 -19,736.86 -45.6%
76500 • Contract Labor 11 ,030.00 11 ,997.50 -967.50 -8.1%
77500 • Wages Expense 130,280.13 109,796.12 20,484.01 18.7%
78000 - Electric Utilities 11 ,121 .11 13,262.50 -2,141 .39 -16.2%
78100 - Gas Utility 6,983.97 5,733.03 1 ,250.94 21 .8%
78200 - Water Utllitiy 2,104.14 2,306.23 -202.09 -8.8%
78300 - Cable Utility 0.00 1 ,933.90 -1 ,933.90 -100.0%
78400 • Recycling 0.00 554.37 -554.37 -100.0%
78500 • Security 483.70 1 ,275.54 -791 .84 -62.1 %
78600 • Airport Advertising 1 ,785.00 0.00 11785.00 100.0%
78700 • Minor Equipment 3,379.39 7,635.43 -4,256.04 -55.7%
78800 • Airport Info Booth 2,400.00 1 ,200.00 1 ,200.00 100.0%
89000 - Other Expense 0.00 935.00 -935.00 -100.0%
92300 • Artini Expense 0.00 311 .41 -311 .41 -100.0%
84300 • LOTO Special Project 325.00 546.25 -221 .25 -40.5%
95000 - Misc. Special Projects
95010 • 1st Thursday 11 ,880.83 0.00 11 ,880.83 100.0%
95000 • Misc. Special Projects - Other 61 ,051 .45 8,048.60 53,002.85 658.5%
Total 95000 - Misc. Special Projects 72,932.28 8,048.60 64,883.68 806.2%
97000 • Bond Payments - Town Center 168,685.71 168,401 .97 283.74 0.2%
97100 • Trustee Expense 0.00 1 ,125.00 -1 ,125.00 -100.0%
Total Expense 766,417.14 616,680.24 149,736.90 24.3%
Net Ordinary Income 9,018.04 109,096.31 -100,078.27 -91 .7%
Net Income 91018.04 109,096.31 -100,078.27 -91.7%,
•
•
Page 2
4:06 PM Fayetteville A & P Commission
04/03/13
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
Fayetteville A 8. P
• Jan - Mar 13 Jan - Mar 12 $ Change % Change
Ordinary Income/Expense
Income
40000 • Hotel, Motel, Restaurant Taxes 580,924.71 562,198.27 18,726.44 3.33%
40200 • PY Hotel, Motel, Restaurant Tax 31 ,366.24 23,116.47 8,249.77 35.69%
40600 • Rental Income 0.00 8,250.00 -8,250.00 -100.0%
40700 - 1st Thursday Income 0.00 0.00 0.00 0.0%
40800 • Other Income 0.00 2,878.40 -2,878.40 -100.0%
41000 • Parking Revenue 0.00 0.00 0.00 0.0%
41001 - Parking Lease 0.00 1 ,944.11 -1 ,944.11 -100.0%
41200 • Gift Shop Sales 0.00 0.00 0.00 0.0%
41300 - Visitor Store 0.00 0.00 0.00 0.0%
41400 • Partership Income 0.00 0.00 0.00 0.0%
41600 • Admission Revenue 0.00 0.00 0.00 0.0%
42000 - Special Projects 0.00 2,000.00 -2,000.00 -100.0%
42600 • Interest Income Investments 2,503.39 1 ,938.06 565.33 29.17%
42800 • Interest Income Checking 955.24 703.75 251 .49 35.74%
42900 - Visitor Guide Ad Income 0.00 18,150.00 -18,150.00 -100.0%
43200 • LOTO Sponsor Income 0.00 0.00 0.00 0.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 615,749.58 621 ,179.06 -5,429.48 -0.87%
• Cost of Goods Sold
60000 • Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 615,749.58 621 ,179.06 -5,429.48 -0.87%
Expense
60400 • Bank Service Charges 1 .04 0.00 1 .04 100.0%
61000 - Signage-Tourism 1 ,037.33 2,237.58 -1 ,200.25 -53.64%
61600 • Credit Card Discounts 0.00 0.00 0.00 0.0%
62000 - Bank Charges 1 ,159.00 0.00 1 ,159.00 100.0%
62600 - Advertising & Marketing 134,696.97 99,266.73 35,430.24 35.69%
62600 • Brochures 44,795.43 19,273.79 25,521 .64 132.42%
63000 • Accounting a Legal Fees 251 .45 3,450.00 -3,198.55 -92.71 %
64000 • Office Expense 2,117.21 478.20 1 ,639.01 342.75%
64100 • Visitor Store Expense 0.00 0.00 0.00 0.0%
64900 • Ofnce Supplies 0.00 0.00 0.00 0.0%
66000 • Insurance a Health Benefits 4,512.00 1 ,346.37 3,165.63 235.12%
65500 • 408 (P) Company Match 925.50 625.00 300.50 48.08%
66000 • Car Allowance 900.00 900.00 0.00 0.0%
66500 • Telephone Expense 0.00 0.00 0.00 0.0%
66900 • Reconciliation Discrepancies 0.00 0.00 0.00 0.0%
• 67000 • Postage & Shipping Expense 3,432.85 3,953.57 -520.72 -13.17%
67100 • Tracking Software 0.00 0.00 0.00 0.0%
67600 - Material 8 Supplies 0.00 0.00 0.00 0.0%
68100 - Rent 0.00 0.00 0.00 0.0%
Page 3 of 10
4:06 PM Fayetteville A & P Commission
Od103113
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
Fayetteville A & P
• Jan - Mar 13 Jan - Mar 12 $ Change % Change
68600 • Repairs & Maintenance Expense 3,066.93 225.30 2,841 .63 1 ,261 .27%
68600 - Kamensky Fountain Maintenance 3,199.11 0.00 3,199.11 100.0%
68700 - Linens 0.00 0.00 0.00 0.0%
68800 • Printing Expense 0.00 0.00 0.00 0.0%
69600 - Publication & Dues 10,295.00 125.00 10,170.00 8,136.0%
70000 • Travel I Training Expense 2,714.35 750.00 1 ,964.35 261 .91%
70500 • Taxes & Licenses 427.96 0.00 427.96 100.0%
71000 • Collections Expense 12,245.82 11 ,706.30 539.52 4.61%
72000 - Payroll Tax Expense
72100 • FICA 2,302.28 0.00 2,302.28 100.0%
72200 • Medicare 538.43 0.00 538.43 100.0%
72300 • FUTA 65.20 0.00 65.20 100.0%
72400 • SUTA 538.20 0.00 536.20 100.0%
72000 • Payroll Tax Expense - Other 0.00 2,161 .10 -2,161 .10 -100.0%
Total 72000 • Payroll Tax Expense 3,464.11 2,161 .10 1 ,303.01 60.29%
72500 • Depreciation Expense 11 ,910.75 0.00 11 ,910.75 100.0%
73000 • Convention Development 10,000.00 29,111 .20 -19,111 .20 -65.65%
76600 - Contract Labor 0.00 8,250.00 -8,250.00 -100.0%
77600 • Wages Expense 36,233.50 20,833.33 15,400.17 73.92%
• 78000 - Electric Utilities 0.00 0.00 0.00 0.0%
78100 • Gas Utility 0.00 0.00 0.00 0.0%
78200 • Water Utilitly 0.00 0.00 0.00 0.0%
78300 • Cable Utility 0.00 0.00 0.00 0.0%
78400 • Recycling 0.00 0.00 0.00 0.0%
78500 - security 0.00 0.00 0.00 0.0%
78600 - Airport Advertising 1 ,785.00 0.00 1 ,785.00 100.0%
78700 • Minor Equipment -1 ,420.22 3,692.65 -5,112.87 -138.46%
78800 - Airport Info Booth 2,400.00 1 ,200.00 1 ,200.00 100.0%
89000 • Other Expense 0.00 0.00 0.00 0.0%
92300 - Arlin] Expense 0.00 311 .41 -311 .41 -100.0%
94300 • LOTO Special Project 325.00 0.00 325.00 100.0%
95000 • Misc. Special Projects
95010 - 1st Thursday 120.00 0.00 120.00 100.0%
96000 • Misc. Special Projects - Other 45,876.38 6,285.75 39,590.63 629.85%
Total 95000 • Misc. Special Projects 45,996.38 6,285.75 39,710.63 631 .76%
87000 • Bond Payments - Town Center 168,685.71 168,401 .97 283.74 0.17%
97100 - Trustee Expense 0.00 1 ,125.00 -1 ,125.00 -100.0%
Total Expense 505,158.18 385,710.25 119,447.93 30.97%
Net Ordinary Income 110,591 .40 235,468.81 -124,877.41 -53.03%
• Net Income 110,691.40 236,468.81 -124,877.41 -63.03%
Page 4 of 10
4:06 PM Fayetteville A & P Commission
04103/13
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
. Clinton House
Jan - Mar 13 Jan - Mar 12 $ Change % Change
Ordinary Income/Expense
Income
40000 • Hotel, Motel, Restaurant Taxes 0.00 0.00 0.00 0.0%
40200 • PV Hotel, Motel, Restaurant Tax 0.00 0.00 0.00 0.0%
40600 • Rental Income 100.00 0.00 100.00 100.0%
40700 - 1st Thursday Income 0.00 0.00 0.00 0.0%
40800 • Other Income 0.00 0.00 0.00 0.0%
41000 • Parking Revenue 0.00 0.00 0.00 0.0%
41001 • Parking Lease 0.00 0.00 0.00 0.0%
41200 - Gift Shop Sales 1 ,161 .50 601 .85 559.65 92.99%
41300 • Visitor Store 0.00 0.00 0.00 0.0%
41400 - Parterehlp Income 0.00 0.00 0.00 0.0%
41600 • Admission Revenue 1 ,976.74 1 ,165.32 811 .42 69.63%
42000 • Special Projects 150.00 0.00 150.00 100.0%
42600 - Interest Income Investments 0.00 0.00 0.00 0.0%
42800 • Interest Income Checking 43.34 37.00 6.34 17.14%
42900 • Visitor Guide Ad Income 0.00 0.00 0.00 0.0%
43200 - LOTO Sponsor Income 0.00 0.00 0.00 0.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 3,431 .58 1 ,804.17 1,627.41 90.2%
• Cost of Goods Sold
50000 • Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 3,431 .58 1 ,804.17 1 ,627.41 90.2%
Expense
60400 - Bank Service Charges 0.00 0.00 0.00 0.0%
61000 • Signage-Tourism 0.00 0.00 0.00 0.0%
61600 • Credit Card Discounts 283.87 201 .82 82.05 40.66%
52000 • Bank Charges 0.00 76.48 -76.48 -100.0%
62600 • Advertising & Marketing 0.00 30.00 -30.00 -100.0%
62600 - Brochures 0.00 0.00 0.00 0.0%
63000 - Accounting & Legal Fees 0.00 0.00 0.00 0.0%
64000 • Office Expense 957.62 446.66 510.96 114.4%
64100 • Visitor Store Expense 0.00 0.00 0.00 0.0%
64900 • Office Supplies 0.00 0.00 0.00 0.0%
66000 • Insurance & Health Benefits 1 ,438.98 1 ,827.34 -388.36 -21 .25%
65500 • 408 (P) Company Match 267.09 211 .90 55.19 26.05%
66000 • Car Allowance 0.00 0.00 0.00 0.0%
66600 • Telephone Expense 335.95 279.67 56.28 20.12%
• 66900 - Reconciliation Discrepancies 0.00 0.00 0.00 0.0%
67000 • Postage & Shipping Expense 0.00 0.00 0.00 0.0%
67100 • Tracking Software 0.00 0.00 0.00 0.0%
67600 • Material & Supplies 0.00 0.00 0.00 0.0%
68100 - Rent 12,000.00 12,000.00 0.00 0.0%
Page 1 of 10
4416 PM
04103/13 Fayetteville A & P Commission
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
• Clinton House
Jan - Mar 13 Jan - Mar 12 $ Change % Change
68600 • Repairs 8 Maintenance Expense 0.00 0.00 0.00 0.0%
68600 • Kamensky Fountain Maintenance 0.00 0.00 0.00 0.0%
68700 - Linens 0.00 0.00 0.00 0.0%
68800 • Printing Expense 0.00 0.00 0.00 0.0%
89600 • Publication 8 Dues 430.00 0.00 430.00 100.0%
70000 • Travel I Training Expense 1 ,188.89 0.00 1 ,188.89 100.0%
70500 • Taxes 8 Licenses 0.00 0.00 0.00 0.0%
71000 • Collections Expense 0.00 0.00 0.00 0.0%
72000 • Payroll Tax Expense
72100 • FICA 551 .98 0.00 551 .98 100.0%
72200 • Medicare 129.09 0.00 129.09 100.0%
72300 - FUTA 33.52 0.00 33.52 100.0%
72400 • SUTA 240.38 0.00 240.38 100.0%
72000 • Payroll Tax Expense - Other 0.00 843.97 -843.97 -100.0%
Total 72000 • Payroll Tax Expense 954.97 843.97 111 .00 13.15%
72500 • Depreciation Expense 0.00 0.00 0.00 0.0%
73000 • Convention Development 0.00 0.00 0.00 0.0%
76600 • Contract Labor 1 ,027.50 1 ,035.00 -7.50 -0.73%
77500 • Wages Expense 8,902.98 7,062.50 1 ,840.48 26.06%
• 78000 • Electric Utilities 208.52 169.46 39.06 23.05%
78100 • Gas Utility 536.16 589.08 -52.92 -8.98%
78200 • Water Utilltiy 86.54 168.04 -81 .50 48.5%
78300 • Cable Utility 0.00 258.95 -258.95 -100.0%
78400 • Recycling 0.00 0.00 0.00 0.0%
78600 • Security 43.70 87.40 43.70 -50.0%
78600 • Airport Advertising 0.00 0.00 0.00 0.0%
78700 • Minor Equipment 0.00 0.00 0.00 0.0%
78800 - Airport Info Booth 0.00 0.00 0.00 0.0%
89000 • Other Expense 0.00 0.00 0.00 0.0%
92300 • Artini Expense 0.00 0.00 0.00 0.0%
94300 - LOTO Special Project 0.00 0.00 0.00 0.0%
96000 • Misc. Special Projects
95010 - let Thursday 0.00 0.00 0.00 0.0%
95000 • Mise. Special Projects - Other 0.00 0.00 0.00 0.0%
Total 96000 - Misc. Special Projects 0.00 0.00 0.00 0.0%
97000 - Bond Payments - Town Center 0.00 0.00 0.00 0.0%
97100 • Trustee Expense 0.00 0.00 0.00 0.0%
Total Expense 28,662.77 25,288.27 3,374.50 13.34%
Net Ordinary Income -25,231.19 -23,484.10 -1 ,747.09 -7.44%
• Net Income -26,231.19 -23,484.10 -1,747.09 -7.44%
Page 2 of 10
4418 PM
04103N3 Fayetteville A & P Commission
�
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
• Visitor Bureau
Jan - Mar 13 Jan - Mar 12 $ Change % Change
Ordinary Income/Expense
Income
40000 • Hotel, Motel, Restaurant Taxes 0.00 0.00 0.00 0.0%
40200 • PY Hotel, Motel, Restaurant Tax 0.00 0.00 0.00 0.0%
40600 - Rental Income 0.00 150.00 -150.00 -100.0%
40700 • 1st Thursday Income 19,960.00 0.00 19,960.00 100.0%
40800 • Other Income 970.00 1 ,026.00 -56.00 -5.46%
41000 • Parking Revenue 0.00 0.00 0.00 0.0%
41001 • Parking Lease 0.00 0.00 0.00 0.0%
41200 • Gift Shop Sales 0.00 0.00 0.00 0.0%
41300 - Visitor Store 5,390.74 9,379.51 -3,988.77 -42.53%
41400 - Partershlp Income 31000.00 0.00 3,000.00 100.0%
41600 • Admission Revenue 0.00 0.00 0.00 0.0%
42000 • Special Projects 0.00 380.00 -380.00 -100.0%
42600 • Interest Income Investments 0.00 0.00 0.00 0.0%
42800 - Interest Income Checking 73.43 52.64 20.79 39.5%
42900 • Visitor Guide Ad Income 18,450.00 0.00 18,450.00 100.0%
43200 • LOTO Sponsor Income 250.00 0.00 250.00 100.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 48,094.17 10,988.15 37,106.02 337.69%
• Cost of Goods Sold
50000 • Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 48,094.17 10,988.15 37,106.02 337.69%
Expense
60400 - Bank Service Charges 0.00 0.00 0.00 0.0%
61000 - Signage-Tourism 4,082.50 -150.00 4,232.50 2,821 .67%
61600 • Credit Card Discounts 612.21 618.48 -6.27 -1 .01%
62000 • Bank Charges 0.00 0.00 0.00 0.0%
62600 • Advertising 8 Marketing 0.00 586.46 -586.46 -100.0%
62600 • Brochures 0.00 0.00 0.00 0.0%
63000 • Accounting 8 Legal Fees 0.00 0.00 0.00 0.0%
64000 • Office Expense 1 ,619.60 1 ,518.48 101 .12 6.66%
64100 - Visitor Store Expense 3,493.53 8,553.11 -5,059.58 -59.16%
64900 • Office Supplies 251 .27 0.00 251 .27 100.0%
66000 • Insurance a Health Benefits 5,755.92 9,803.96 -4,048.04 -41 .29%
65500 • 408 (P) Company Match 1 ,249.38 1 ,283.72 -34.34 -2.68%
66000 • Car Allowance 0.00 0.00 0.00 0.0%
66600 • Telephone Expense 873.42 326.66 546.76 167.38%
• 66900 - Reconciliation Discrepancies 0.00 0.00 0.00 0.0%
67000 - Postage S Shipping Expense 6.00 37.65 -31 .65 -84.06%
67100 - Tracking Software 20.00 0.00 20.00 100.0%
67600 • Material a Supplies 0.00 0.00 0.00 0.0%
68100 • Rent 0.00 0.00 0.00 0.0%
Page 7 of 10
4:06 PM Fayetteville A & P Commission
04103/13
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
• Visitor Bureau
Jan - Mar 13 Jan - Mar 12 E Change % Change
68500 • Repairs & Maintenance Expense 1 ,289.42 951 .17 338.25 35.56%
68600 • Kamensky Fountain Maintenance 0.00 0.00 0.00 0.0%
68700 • Linens 0.00 0.00 0.00 0.0%
68800 • Printing Expense 0.00 0.00 0.00 0.0%
69500 • Publication 8, Dues 450.00 1 ,520.00 -1 ,070.00 -70.4%
70000 • Travel / Training Expense 13,011 .39 6,893.90 6,117.49 88.74%
70500 • Taxes & Licenses 25.00 0.00 25.00 100.0%
71000 • Collections Expense 0.00 0.00 0.00 0.0%
72000 • Payroll Tax Expense
72100 • FICA 3,148.98 0.00 3,148.98 100.0%
72200 • Medicare 736.46 0.00 736.46 100.0%
72300 • FUTA 192.25 0.00 192.25 100.0%
72400 • SUTA 1 ,358.22 0.00 1 ,358.22 100.0%
72000 • Payroll Tax Expense - Other 0.00 5,325.21 -5,325.21 -100.0%
Total 72000 • Payroll Tax Expense 5,435.91 5,325.21 110.70 2.08%
72600 • Depreciation Expense 0.00 0.00 0.00 0.0%
73000 • Convention Development 13,576.63 14,202.29 -625.66 -4.41 %
76600 - Contract Labor 90.00 209.00 -119.00 -56.94%
77600 • Wages Expense 50,789.91 44,308.32 6,481 .59 14.63%
• 78000 • Electric Utilities 1 ,622.43 1 ,094.67 527.76 48.21 %
78100 • Gas Utility 0.00 0.00 0.00 0.0%
78200 • Water UtiliUy 146.24 266.57 -120.33 45.14%
78300 • Cable Utility 0.00 0.00 0.00 0.0%
78400 • Recycling 0.00 0.00 0.00 0.0%
78500 • Security 200.00 0.00 200.00 100.0%
78600 • Airport Advertising 0.00 0.00 0.00 0.0%
78700 • Minor Equipment 2,162.13 515.84 1 ,646.29 319.15%
78800 • Airport Info Booth 0.00 0.00 0.00 0.0%
89000 • Other Expense 0.00 925.00 -925.00 -100.0%
92300 • Artini Expense 0.00 0.00 0.00 0.0%
94300 - LOTO Special Project 0.00 546.25 -546.25 -100.0%
95000 • Misc. Special Projects
95010 • 1st Thursday 11 ,760.83 0.00 11 ,760.83 100.0%
95000 • Misc. Special Projects - Other 1 ,400.33 946.05 454.28 48.02%
Total 95000 - Misc. Special Projects 13,161 .16 946.05 12,215.11 1 ,291 .17%
97000 - Bond Payments - Town Center 0.00 0.00 0.00 0.0%
97100 • Trustee Expense 0.00 0.00 0.00 0.0%
Total Expense119,924.05 100,282.79 19,641 .26 19.59%
Net Ordinary Income -71 ,829.88 -89,294.64 17,464.76 19.56%
• Net Income •71,829.88 -89,294.64 171464.76 19.66%
Page 8 of 10
4:06 PM Fayetteville A & P Commission
04103113
Accrual Basle Profit & Loss Prev Year Comparison
January through March 2013
• Town Center
Jan - Mar 13 Jan - Mar 12 E Change % Change
Ordinary Income/Fxpense
Income
40000 • Hotel, Motel, Restaurant Taxes 0.00 0.00 0.00 0.0%
40200 • PY Hotel, Motel, Restaurant Tax 0.00 0.00 0.00 0.0%
40600 - Rental Income 103,949.70 85,803.77 18,145.93 21 .15%
40700 - tat Thursday Income 0.00 0.00 0.00 0.0%
40800 • Other Income 512.70 4,095.91 -3,583.21 -87.48%
41000 Parking Revenue 685.25 1 ,665.75 -980.50 -58.86%
41001 - Parking Lease 2,579.78 0.00 2,579.78 100.0%
41200 • Gift Shop Sales 0.00 0.00 0.00 0.0%
41300 • Visitor Store 88.09 0.00 88.09 100.0%
41400 • Partershlp Income 0.00 0.00 0.00 0.0%
41600 • Admission Revenue 0.00 0.00 0.00 0.0%
42000 • Special Projects 0.00 20.00 -20.00 -100.0%
42600 - Interest Income Investments 0.00 0.00 0.00 0.0%
42800 - Interest Income Checking 344.33 219.74 124.59 56.7%
42900 • Visitor Guide Ad Income 0.00 0.00 0.00 0.0%
43200 • LOTO Sponsor Income 0.00 0.00 0.00 0.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 108,159.85 91 ,805.17 16,354.68 17.82%
• Cost of Goods Sold
60000 • Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 108,159.85 91 ,805.17 16,354.68 17.82%
Expense
60400 - Bank Service Charges 0.00 0.00 0.00 0.0%
61000 - Signage-Tourism 0.00 0.00 0.00 0.0%
61600 • Credit Card Discounts 1 ,131 .40 638.73 492.67 77.13%
62000 • Bank Charges 0.00 0.00 0.00 0.0%
62500 - Advertising & Marketing 0.00 197.12 -197.12 -100.0%
62600 • Brochures 0.00 0.00 0.00 0.0%
63000 • Accounting & Legal Fees 0.00 0.00 0.00 0.0%
64000 • Office Expense 954.05 785.04 169.01 21 .53%
64100 • Visitor Store Expense 0.00 0.00 0.00 0.0%
64900 • Office Supplies 0.00 0.00 0.00 0.0%
65000 • Insurance & Health Benefits 4,542.60 8,134.64 -3,592.04 -44.16%
65600 • 408 (P) Company Match 970.74 966.32 4.42 0.46%
66000 • Car Allowance 0.00 0.00 0.00 0.0%
66600 • Telephone Expense 1 ,639.03 495.10 1 ,143.93 231 .05%
• 66900 - Reconciliation Discrepancies 7.65 0.00 7.65 100.0%
67000 • Postage & Shipping Expense 182.32 682.20 -499.88 -73.28%
67100 • Tracking Software 0.00 0.00 0.00 0.0%
67600 • Material & Supplies 0.00 0.00 0.00 0.0%
68100 • Rent 0.00 0.00 0.00 0.0%
Page 5 of 10
4:06 PM Fayetteville A & P Commission
04/03/13
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
Town Center
• Jan - Mar 13 Jan - Mar 12 $ Change % Change
68500 • Repairs & Maintenance Expense 14,652.43 13,551 .75 1 ,100.68 8.12%
68600 • Kamensky Fountain Maintenance 0.00 958.43 -958.43 -100.0%
68700 • Linens 3,590.46 7,212.54 -3,622.08 -50.22%
68800 • Printing Expense 0.00 395.49 -395.49 -100.0%
69500 • Publication & Dues 500.00 144.00 356.00 247.22%
70000 • Travel / Training Expense 592.60 0.00 592.80 100.06
70500 • Taxes & Licenses 1 ,461 .64 0.00 1 ,461 .64 100.0%
71000 • Collections Expense 0.00 0.00 0.00 0.0%
72000 • Payroll Tax Expense
72100 • FICA 2,129.47 0.00 2,129.47 100.0%
72200 - Medicare 498.02 0.00 498.02 100.0%
72300 • FUTA 108.10 0.00 108.10 100.0%
72400 - SUTA 838.99 0.00 838.99 100.0%
72000 • Payroll Tax Expense - Other 0.00 4,456.96 -4,456.96 -100.0%
Total 72000 - Payroll Tax Expense 3,574.58 4,456.96 -882.38 -19.8%
72500 • Depreciation Expense 0.00 0.00 0.00 0.0%
73000 • Convention Development 0.00 0.00 0.00 0.0%
76500 - Contract Labor 9,912.50 2,503.50 7,409.00 295.95%
77500 • Wages Expense 34,353.74 37,591 .97 -3,238.23 -8.61%
78000 - Electric Utilities 9,290.16 11 ,998.37 -2,708.21 -22.57%
• 78100 • Gas Utility 6,447.81 5,143.95 1 ,303.86 25.35%
78200 - Water UUlltly 1 ,871 .36 1 ,871 .62 -0.26 -0.01%
78300 - Cable Utility 0.00 1 ,674.95 -1 ,674.95 -100.0%
78400 • Recycling 0.00 554.37 -554.37 -100.0%
78500 • Security 240.00 1 ,188.14 -948.14 -79.8%
78600 • Airport Advertising 0.00 0.00 0.00 0.0%
78700 • Minor Equipment 2,637.48 3,426.94 -789.46 -23.04%
78800 - Airport Info Booth 0.00 0.00 0.00 0.0%
89000 • Other Expense 0.00 10.00 -10.00 -100.0%
92300 • Artini Expense 0.00 0.00 0.00 0.0%
94300 • LOTO Special Project 0.00 0.00 0.00 0.0%
95000 - Misc. Special Projects
96010 • let Thursday 0.00 0.00 0.00 0.0%
96000 • Misc. Special Projects - Other 13,774.74 816.80 12,957.94 1 ,586.43%
Total 86000 • Misc. Special Projects 13,774.74 816.80 12,957.94 1 ,586.43%
97000 - Bond Payments - Town Center 0.00 0.00 0.00 0.0%
87100 • Trustee Expense 0.00 0.00 0.00 0.0%
Total Expense 112,327.29 105,398.93 6,928.36 6.57%
Net Ordinary Income -4,167.44 -13,593.76 9,426.32 69.34%
• Net Income 4,167.44 -13,693.76 91426.32 69.34%
Page 6 of 10
4:06 PM Fayetteville A & P Commission
04103/13
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
TOTAL
• Jan - Mar 13 Jan - Mar 12 - $ Change % Change
Ordinary Income/Expense
Income
40000 • Hotel, Motel, Restaurant Taxes 580,924.71 562,198.27 18,726.44 3.33%
40200 • PY Hotel, Motel, Restaurant Tax 31 ,366.24 23,116.47 8,249.77 35.69%
40600 • Rental Income 104,049.70 94,203.77 9,845.93 10.45%
40700 . 1st Thursday Income 19,960.00 0.00 19,960.00 100.0%
40800 • Other Income 1 ,482.70 8,000.31 -6,517.61 -81 .47%
41000 • Parking Revenue 685.25 1 ,665.75 -980.50 -58.86%
41001 • Parking Lease 2,579.78 1 ,944.11 635.67 32.7%
41200 • Gift Shop Sales 1 ,161 .50 601 .85 559.65 92.99%
41300 • Visitor Store 5,478.83 9,379.51 -3,900.68 41 .59%
41400 • Partership Income 3,000.00 0.00 3,000.00 100.0%
41600 - Admission Revenue 1 ,976.74 1 ,165.32 811 .42 69.63%
42000 • Special Projects 150.00 2,400.00 -2,250.00 -93.75%
42600 • Interest Income Investments 2,503.39 1 ,938.06 565.33 29.17%
42800 • Interest Income Checking 1 ,416.34 1 ,013.13 403.21 39.8%
42900 • Visitor Guide Ad Income 18,450.00 18,150.00 300.00 1 .65%
43200 - LOTO Sponsor Income 250.00 0.00 250.00 100.0%
98000 • Transfer In 0.00 0.00 0.00 0.0%
Total Income 775,435.18 725,776.55 49,658.63 6.84%
• Cost of Goods Sold
50000 • Clinton House Gift Shop 0.00 0.00 0.00 0.0%
Total COGS 0.00 0.00 0.00 0.0%
Gross Profit 775,435.18 725,776.55 49,658.63 6.84%
Expense
60400 - Bank Service Charges 1 .04 0.00 1 .04 100.0%
61000 • Signage-Tourism 5,119.83 2,087.58 3,032.25 145.25%
61600 - Credit Card Discounts 2,027.48 1 ,459.03 568.45 38.96%
62000 - Bank Charges 1 ,159.00 76.48 1 ,082.52 1 ,415.43%
62500 - Advertising & Marketing 134,696.97 100,080.31 34,616.66 34.59%
62600 - Brochures 44,795.43 19,273.79 25,521 .64 132.42%
63000 • Accounting & Legal Fees 251 .45 3,450.00 -3,198.55 -92.71%
64000 - Office Expense 5,916.48 3,228.38 2,688.10 83.27%
64100 • Visitor Store Expense 3,493.53 8,553.11 -5,059.58 -59.16%
64900 • Office Supplies 251 .27 0.00 251 .27 100.0%
65000 - Insurance & Health Benefits 16,249.50 21 ,112.31 4,862.81 -23.03%
65600 • 406 (P) Company Match 3,412.71 3,086.94 325.77 10.55%
66000 - Car Allowance 976.85 900.00 76.85 8.54%
66600 • Telephone Expense 2,848.40 1 ,101 .43 1 ,746.97 158.61%
• 66900 • Reconciliation Discrepancies 7.65 0.00 7.65 100.0%
67000 • Postage & Shipping Expense 3,621 .17 4,673.42 -1 ,052.25 -22.52%
67100 - Tracking Software 20.00 0.00 20.00 100.0%
87500 • Material & Supplies 0.00 0.00 0.00 0.0%
68100 • Rent 12,000.00 12,000.00 0.00 0.0%
Page 9 of 10
4:06 PM Fayetteville A & P Commission
04103113
Accrual Basis Profit & Loss Prev Year Comparison
January through March 2013
TOTAL
• Jan - Mar 13 Jan - Mar 12 6 Change % Change
68600 - Repairs & Maintenance Expense 19,008.78 14,728.22 4,280.56 29.06%
68600 • Kamensky Fountain Maintenance 3,199.11 958.43 2,240.68 233.79%
68700 • Linens 3,590.46 7,212.54 -3,622.08 -50.22%
68800 • Printing Expense 0.00 395.49 -395.49 -100.0%
69500 • Publication & Dues 11 ,675.00 1 ,789.00 9,886.00 552.6%
70000 Travel / Training Expense 17,507.23 7,643.90 9,863.33 129.04%
70600 • Taxes 8 Licenses 1 ,914.60 0.00 1 ,914.60 100.0%
71000 • Collections Expense 12,245.82 11 ,706.30 539.52 4.61%
72000 • Payroll Tax Expense
72100 • FICA 8,132.71 0.00 8,132.71 100.0%
72200 • Medicare 1 ,902.00 0.00 1 ,902.00 100.0%
72300 - FUTA 419.07 0.00 419.07 100.0%
72400 • SUTA 2,975.79 0.00 2,975.79 100.0%
72000 • Payroll Tax Expense - Other 0.00 12,787.24 -12,787.24 -100.0%
Total 72000 • Payroll Tax Expense 13,429.57 12,787.24 642.33 5.02%
72500 • Depreciation Expense 11 ,910.75 0.00 11 ,910.75 100.0%
73000 • Convention Development 23,576.63 43,313.49 -19,736.86 -45.57%
76500 • Contract Labor 11 ,030.00 11 ,997.50 -967.50 -8.06%
77600 • Wages Expense 130,280.13 109,796.12 20,484.01 18.66%
• 78000 - Electric Utilities 11 ,121.11 13,262.50 -2,141 .39 -16.15%
78100 • Gas Utility 6,983.97 5,733.03 1 ,250.94 21 .82%
78200 - Water UUlltly 2,104.14 2,306.23 -202.09 -8.76%
78300 - Cable Utility 0.00 1 ,933.90 -1 ,933.90 -100.0%
78400 Recycling 0.00 554.37 -554.37 -100.0%
78500 • Security 483.70 1 ,275.54 -791 .84 -62.08%
78600 • Airport Advertising 1 ,785.00 0.00 1 ,785.00 100.0%
78700 • Minor Equipment 3,379.39 7,635.43 4,256.04 -55.74%
78800 - Airport Info Booth 2,400.00 1 ,200.00 1 ,200.00 100.0%
89000 • Other Expense 0.00 935.00 -935.00 -100.0%
92300 - Artini Expense 0.00 311 .41 -311 .41 -100.0%
94300 • LOTO Special Project 325.00 546.25 -221 .25 40.5%
96000 • Misc. Special Projects
95010 • 1st Thursday 11 ,880.83 0.00 11 ,880.83 100.0%
95000 - Misc. Special Projects - Other 61 ,051 .45 8,048.60 53,002.85 658.54%
Total 96000 • Misc. Special Projects 72,932.28 8,048.60 64,883.68 806.15%
97000 • Bond Payments - Town Center 168,685.71 168,401 .97 283.74 0.17%
97100 Trustee Expense 0.00 1 ,125.00 -1 ,125.00 -100.0%
Total Expense 766,417.14 616,680.24 149,736.90 24.28%
Net Ordinary Income 9,018.04 109,096.31 -100,078.27 -91 .73%
• Net Income 99018.04 1099096.31 -100,078.27 -91.73%
Page 10 of 10
CLINTON HOUSE MUSEUM
• MONTHLY REPORT MARCH 2013
The Clinton House Museum had a total of 219 visitors in the month of March.
MUSEUM ACTIVITIES AND EVENTS :
Website traffic continues to grow at an exponentially. The political happenings of this month such
as President Clinton awarded the Harry S. Truman Good Neighbor Award and Secretary Clinton's
public support of gay marriage were featured articles and the website had just shy of 6,000 visits.
89% of those were new visitors to the website.
GROUNDS:
Iron gating on both the west side of the Fust Ladies Garden and the read entryway along
with much needed handrails up the rock stairway to the rear garden completes another phase in the
development of the Garden. A Clinton House Museum parking sign was also installed for further
security purposes.
CONFERENCES:
The Clinton House participated virtually in the 5th annual Museums Advocacy Day held in
Washinton, D.C. on Feb. 25s and 26th. This event brought together the entire museum field to
make the case that museums are economic drivers, key providers of education and community
• anchors along with issue briefings, political updates, and tools needed to set up local meetings with
elected officials.
The Arkansas Museums Association Annual Conference was held March 25 "-27 s at Crystal
Bridges Museum of American Art in Bentonville. The staff was able to network with Arkansas
peers in the museum field in addition to attending valuable breakout sessions such as Exhibit
Planning and Low-Cost Tech Solutions.
March 14'h — George Percy and Lee Ann Camero from Geiger and Associates visited the House
scouting for a May visit by a group of travel writers from various publications.
March 16th — Arkansas Democratic Caucus Quarterly Meeting
March 20`s — American Alliance of Museums Webinar: Volunteer Programs
•
HospitafitK Heroes Fayetteville - March
Betty Sleep Inn I spend a lot of time at different hotels working on state and federal projects in all states. The team here is the best. 1
Chris Jones Chancellor Went the extra mile to get my extra items from my car after it was parked.
Chris Jones Chancellor very friendly and helpful 2
Tolga Curvacy Chancellor very friendly and helpful 1
Erica Vaughn Chancellor very friendly and helpful 1
Richard Harvey Chancellor very friendly and helpful 1
Kendra Nash Chancellor very friendly and helpful 1
Chris Jones Chancellor very friendly and helpful 1
Tami Hall Fairfield Inn great staff, friendly. Tami is always so welcoming. Great value for price, we will be back) 1
Donna was very nice to do business with. A person in our group needed a hotel reservation for a second night of our trip
Donna Huff Hampton Inn Fayetteville up in Bentonville and Donna helped us out. 1
Randy Quality Inn Verycourteous, interested in making our stay as comfortable as possible 2
$$Big D" Herman's Rib House He is always upbeat. Welcomes you with a smile. Positive conversations. 1
Kyle Martin Super 8 Very polite & helpful. Very professional. 1
Manda has been nothing but helpful. 1 have PTSD from being run over by my husband a year ago. It is very hard for me
to function socially. Manda helped get keys restored to our room. But most importantly I needed a boarding pass
printed and the business center printer was out of order. Manda spent 10 minutes out of her day and found a way to get
Mandy I Quality Inn the pass printed. Thank you, she is an angel. 2
Miss Donna Huff consistently goes above and beyond in delivering quality customer service to guests at the Hampton
Donna Huff Hampton Inn Fayetteville Inn. Thank you miss Donna for always making sure we and the other guests feel at home[ 2
Donna Huff Hampton Inn Fayetteville She's a wonderful lady with a wonderful attitude. I hope she is here next time I come back)
I appreciate how he handled the crowd of guests. They were complaining and he cared for them with a smile and he was
Patrick Smith N/A very pleasant and provided great customer service. 2
Randy Coleman Quality Inn Was a great help in meeting every need I had, thank you so much) 2
Amanda Carillo Quality Inn Thank you for helping my family out when no other hotel would, the service you gave was wonderful.
She is so polite that when I come back I will not stay anywhere else 3
Miles Guest House Great @ reservations and check-ml 1
Tim Shelton Guest House Very good service, always smiles, happy to be here. 1
Marilyn Holiday Inn Express Breakfast hostess Marilyn was a dolll 1
Candace Holiday Inn Express Candace at front desk was very sweet 1
Mike Evans Homewood Suites Him for any kind of promotion for his service to all. Please allow him any and all praise for a wonderful job, he's the best. 3
Ma N/A n/A Awesome service 1
Marilyn N/A Holiday Inn Express Marilyn is so nice, love her 1
Robert Thigpen Quality Inn She is so polite, that when I come back I will not stay anywhere else. 1
• Definite Bookings By Booking Date •
March 2013 Meeting Dates Attnd Peak Rooms $ Value
Travel with Carole 03/14/2013 34 0 0 3,529
03/14/2013
Travel-ink 03/20/2013 35 0 0 7,266
03/21 /2013
Hawthorn Bank 04/04/2013 25 0 0 5,190
04/05/2013
Abbott Tours 04/04/2013 35 0 0 3,633
04/04/2013
Community Bank & Trust 04/06/2013 53 0 0 5,501
04/06/2013
Friends International 04/24/2013 35 0 0 7,266
04/25/2013
Travel Time Tours 04/25/2013 46 0 0 4,775
04/25/2013
Free Spirit Vacations 04/30/2013 20 0 0 21076
04/30/2013
National Association of Multicultural Education 06/11/2013 80 10 10 16,608
Arkansas Chapter 06/12/2013
B.E.S.T Baseball 06/19/2013 2,500 300 1 ,200 1 ,297,500
Hawg Showcase 06/23/2013
UA Intramural/Recreational Sports 10/25/2013 500 75 150 155,700
Regional Flag Football Tournament 10/27/2013
Sub-Total for March 11 Meetings 31363 1 ,380 $19509,044
GRAND TOTAL 11 Meetings 3,363 1 ,380 $1 ,509,044
Page 1 of 1 Printed: 4/2/2013 4:49PM
Inquiries By Source
• From: 311/2013 To: 3/31/2013
Showing: all records
Source Inquiries
@ Website 87 -- -
NATA Leads 29
NATA Tour Guide - Tour Request 29
Travel Guides Free 67
Travel Infonnation.com 303
UA Graduate School 70 - I _
585
•
Page 1 of 1 4/2/2013 04:59 PM
Fayetteville Convention & Visitors Bureau
21 S. Block - Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571-4731 - info@experiencefayetteville.com - Web:
• w .expenencefayetteville.com
Inquiries by State/Country
• From: 31112013 To: 313112013
Showing: all records
StatelCountry Inquiries
Alabama 10
Alaska 1
Alberta 3
Arizona 7
Arkansas 60
British Columbia 1
California 26
Colorado 6
Connecticut 1
Florida 35
Georgia 13
Hawaii 3
Illinois 22
Indiana 14
Iowa 10
Kansas 16
Kentucky 7
• Louisiana 10
Maine 2
Manitoba 2
Maryland 2
Massachusetts 2
Michigan 18
Minnesota 15
Mississippi 16
Missouri 43
Montana 2
Nebraska 6
Nevada 4
New Brunswick 1
New Jersey 7
New Mexico 2
New York 10
Total: 379
Page 1 of 2 4/212013 04:56 PM
Fayetteville Convention & Visitors Bureau
21 S. Block - Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571-4731 - info@experiencefayetteville.com - Web:
• www.experienoefayetteville.com
None Entered 29
North Carolina 12
•
Ohio 12
Oklahoma 17
Ontario 5
Oregon 2
Pennsylvania g
Quebec 1
Rhode Island 1
South Carolina 6
South Dakota 1
Tennessee 20
Texas 61
Virginia 5
Washington 4
West Virginia 5
Wisconsin 13
Wyoming 3
•
Total: 585
Page 2 of 2 4/2/2013 04:56 PM
Fayetteville Convention & Visitors Bureau
21 S. Block - Fayetteville, AR 72701
Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571 -4731 - info@experiencefayetteville.com - Web:
• w .experiencefayetteville.com
Fayetteville Visitor Center - 2013 Sales & Visitor Count
)an Feb Mar Apr May June July Aug Sep Oct Nov Dec
Sales Totals $996.00 $1 ,564. 16 $2,073.39
2612To_&k $1 ,863.93 $4,548.24 $4,516.75 $5, 115.91 $8,605.52 $7,445. 15 $6,500.47 $5,994.26 $4,466.88 $4,551 .39 $3,781 .01 $6,434.56
% Change
bom2011 -46.6% -65.6% -54. 1 % -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0%
Visitor Count 614 831 1169
30/2 Total? 686 1 1041 1513 1570 1898 2271 1684 1853 1359 1111 805 1026
% Change
bons 2011 -10.50% -20. 17% -22.74% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00%
'2012 Totals 2013 Totals
Sales 1 $63t824.07 I Sales $4,633.55
Visitors 16817 Visitors 29614
916 Change = divide the difference between the two numbers by the 2012 number
then move the decimal two spaces right
2012 monthly sales avera e= $5,318.671 2013 month sales average= $19544.52
2012 monthly visitor average= 1 14011 2013 monthly visitor-average 871
2012 sales per visitor T $3.81 12013 sales per visitor = $1 .77
Fayetteville Town Center, Manager's Activity Report
March 1 , 2013 to March 31 , 2013
lop MARCH MARCH Month YTD YTD YTD
2012 (base) 2013_ % Change 2012 _ 2013 % Change
Sales 21 21 5% 41 44 7%
# returned contracts b to date — GL
Complete Events (Paid/Sponsored)
MS Calendar21 24 14% 49 50 2%
Sales
$ returned contracts by log date — GL $223275.00 $27,010.00 21 % $83,353.00 $93,294.32 12%
Collections "$ - Payment Log) $313968.07 $35,775.44 12% $95,615.43 $ 104,212.40 9%
Executed Contracts $34,550.00 $30,650.00 (11%) $ 105,350.00 $89,550.00 (15%)
Credit -0- -0- NA -0- -0- N/A
$ - GL
lAverage per event $1 ,591 .07 $ 1 ,737.27 9% °
$ Sales-/ Sales ___ _ _ $2,033 .00 $2, 120.33 4/0
Operations Items
o Quotes on adding electrical box to front flower beds; coordinated installation.
o Had plaza outlets checked for Farmers Market.
o Quotes on cart for Pipe and Drape Storage.
o Attended Leadership Conference hosted by Fayetteville Chamber.
•Sales
➢ Accepted Proposals: Central United Methodist Church-First Time Client, Arkansas Orthodontics-Repeat —First time under
new owner, Arkansas Support Network-Repeat-First time under new Director of Development, Veterans Administration-
Booze Allen Event, Children's Therapy Team-Art show-repeat event, Trail of Tears Association-First time Client, Bedford
Camera and Video-semi- annual event, Arts Center of Ozarks- Rebooked-(first time event here in Feb. 2013).
➢ Outstanding proposals: AR Cystic Fibrosis, First Security, Small Cap Expo, Literacy Fest, U of A Athletics, U of A —FIJI
Greek Holiday Sing, Alzheimer's Cook out, U of A Arts Department, NWA Center for Equality, Various
Weddings/Receptions, Ronnie Brewer Event, Johnson Equipment, Various Weddings.
Event List:
• March 1 — Dr. Curry Seminar • March 14 — Pigshibition
• March 2 — New School • March 14 — VA
• March 3 — Ozark Natural Food Coop • March 15 — VA
• March 5 — American Society of Civil Engineers • March 16 — Perez Reception
• March 7 — NCAA Track Banquet • March 21 — Arvest
• March 8 — Trout Unlimited • March 22 — Arvest
• March 9 — Beta Upsilon Chi • March 23 — Bunch Reception
• March 11 — Saatchi Saatchi X • March 25 — Fred Pryor
• March 12 — Saatchi Saatchi X • March 26 — Fred Pryor
• March 13 — Saatchi Saatchi X • March 26 — VA
• March 13 - VA • March 28 — Kappa Alpha Psi
• • March 29 — IM With Miller
• • March 30 — UA Iranian Student Assoc. Banquet
OFvent Breakdown
Non-profit events — 13% Social events — 8% LIA events — 16%
Corporate events — 63%
• JOHN LOGAN BURROW, P. A.
Attorney at Law
1 West Mountain Street #206
Fayetteville, Arkansas 72701
479-444-0722
March 29, 2013
Marilyn Heifner
Executive Director
Fayetteville Advertising and Promotion Commission
21 South Block
Fayetteville, Arkansas 72701
In Re: FAYETTEVILLE ADVERTISING AND PROMOTION COMMISSION,
RFQ FOR LEGAL SERVICES
In response to your request for qualifications, I hereby submit the following:
I have been licensed to practice law in the State of Arkansas since March 22, 1988. 1 have
represented two governmental entities, the City of Huntsville's Water and Sewer Commission,
since 1992, and the Off Street Parking Development District No. 1 of the City of Fayetteville,
Arkansas, since 2001 . In those capacities I have had considerable experience and gained
• familiarity with laws pertaining to municipal government in Arkansas. I have reviewed the
statutes, the Advertising and Promotion Commission Act, ACA 26-75-601 et seq which
authorize the existence and functions of Advertising and Promotion Commissions in Arkansas. I
am advised that currently the case law directly pertaining to such commissions is scant, but that
there are a number of Attorney General's Opinions regarding them, which I would become
familiar with as well. A first step in undertaking to represent you would include examining the
litigation history of this Commission, along with its procedures for receiving and spending
revenues and enforcing its taxing authority. It would also be necessary to become conversant
with all of your pending, proposed, or operative contracts.
It is a guiding principle of my professional engagements with public entities to work with other
responsible legal counsel at the city government level, Municipal League, and bond counsel as
the situation may require. The "client" is after all the City from which your revenues derive and
whose interests you exist to serve. There is no proprietary interest in restricting the scope of
consultation with competent responsible authority.
I have served on the Fayetteville Advertising and Promotion Commission as a representative of
the restaurant business, having spent eleven years as an employee and manager of the Restaurant
On The Corner from 1974 to 1985. Subsequent to that service I was a member of the
Washington County Quorum Court, and served as Washington County Coroner. Since 1995 1
have chaired the Washington County Election Commission. All those offices have provided me
with abundant opportunities to work with municipal governments and I have benefited
• professionally from that experience.