Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAbout2012-12-10 - Agendas - Final AGENDA
ADVERTISING AND PROMOTION COMMISSION
December 10, 2012 2 :00 p.m. Fayetteville Town Center
I. Call to Order – Maudie Schmitt
II. Reports
A. Approval of Minutes for November
B. Financial Report
1 . HMR Revenues – Marilyn Heifner
2. Financial Statements - Keith Glass
3 . Update from City Attorney re: delinquent tax collection efforts – Kit
Williams
C. Departmental Reports
1 .Clinton House Museum
2. Convention and Visitors Bureau
3 . Town Center
4. Executive Director
D. Advertising Agency Report – Mike Sells
• 111. Old Business
A.University of Arkansas request
IV. New Business
A.Approyal of Town Center budget for 2013 —
V. Adjourn
•
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
November 12, 2012
commissioners Present: Ching Mong, Bob Davis, Bobby Ferrell, Bill Lyle, Hannah Mills, Maudie Schmitt
and Justin Tennant.
Commissioner Absent: None
Staff Present: Marilyn Heifner
CALL TO ORDER
Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on November 12, 2012, at 2:00 p.m. following the Committee of the Whole
meeting to discuss funding requests.
MINUTES
Moved by Ferrell, second by Mong to approve the October minutes of the Commission. Motion carried.
APPROVAL OF BUDGETS
Moved by Davis, second by Ferrell to approve budgets of Clinton House Museum, Convention Visitors
Bureau, and A & P Commission. Motion carried.
APPROVAL OF FUNDING REQUESTS
Moved by Davis, second by Tennant to approve funding requests in the amount of $142,328 as follows:
• Last Night 2012 - $3,000 to come out of the 2012 budget
Arts Live - $2,000
Community Creative Center - $5,000 (for outdoor signage)
DECA - $1,828
Dig In! - Food and Farming Festival - $3,000
7A Boys & Girls State Basketball - $10,000
Tri-State Volleyball Challenge - $3,000
Weekend of Champions - $9,000
Fayetteville Youth Baseball - 0
Fayetteville Foam Fest - $5,100
Fayetteville Underground - $40,000
Iron Pig Festival - $2,000
Joe Martin Stage Race - $5,000
NWA Men's Expo - $500
Ozark Blues Society "Blues in the Natural State" - $4,000
Ozark Valley Triathlon - 0
TheatreSquared - $20,000
WordCamp - $500
NWA Earth Days - $2,000
Hooten Kickoff Classic - $5,000
Freedom Fireworks - $15,000
SEC Men's & Women's Indoor Track Championships - $2,400
• NCAA Men's & Women's Indoor Track Championships - $5,000
NCAA Men's Golf Regional Championships - $2,000
Motion carried.
FINANCIAL REPORTS
HMR Revenue - Marilyn reported that HMR revenue for October was the highest monthly
collection ever - a total of $241,000. This represents an increase of 12.25% for the month, and 11.05%
•for the year to date.
Financial Statements - Keith Glass reviewed financial statements for September. All accounts
are under budget and show increase in income.
Delinquent Tax Collection Efforts - Marilyn gave Kit Williams report on collection efforts.
Prosecutor collected $1,635.60 in overdue HMR taxes. Payments were from three cases - two of those
restaurant owners paid in full and had their case closed.
DEPARTMENTAL REPORTS
Commissioners were asked to review Department Reports which were included in the agenda.
OLD BUSINESS
UNIVERSITY OF ARKANSAS REQUEST
Marilyn reviewed information that the Commissioners had received regarding the $1 million request
from the University for a Performance Hall. Information included 1) opinion from the Attorney General,
opinion from Kit Williams, as well as information regarding the University impact on the HMR taxes and
economic impact.
Mark Power (asst. vice chancellor for UA Advancement) reported on a $6 million dollar lead gift from Jim
and Joyce Faulkner. Other commitments have been received and UA has $5 million left to raise. Rhonda
Mains (Music Department) said the UA Music Department hosted over 200 events last year. They wish to
bring in public school educators for a program, have a Tuba Euphonium Festival, and a Chamber Music
Oeries.
Andy Gibb (Drama Department) lent the full support of the Drama Department for the request. The
facility will serve the need for campus and community which is currently not being met. The facility will
not be a redundancy of Walton Arts Center, but an enhancement for it.
Bobby Davis asked how the University will promote its events to the community? Mains said the
campaign will monitor 841 names on a list of social media and postcards of events will be printed.
Online ticketing will be available. The Community will have access in the summer, Christmas holidays
and will have a Business Manager on staff.
Tennant asked the time frame for the project. The remodeling will not begin for 2-3 years because the
Gym is currently being used as overflow for the architecture department. Tennant wanted to make sure
that construction was not imminent. The Town and Gown Committee has not met to look at this and
they meet on Monday. Though it's not on their agenda, Tennant is sure that Mark Kinion or Steve Clark
can get it on the agenda. The Town and Gown Committee's focus is to look at issues that affect the
University and City.
City Council is doing a lot to help the university and Tennant doesn't feel comfortable voting on this
today.
Davis asked that Marilyn attend the meeting and discuss what the A & P does and what the funds can be
spent on as well as our mission.
Song said he was interested in what the committee had to say. Davis said the economic impact from
football alone was $45 million. In 2012 year to date (October), the vendors to the UA have collected
I�
$40,842 in HMR taxes. UA brings someone here every week day to stay in hotels. It is the largest
economic factor for the city of Fayetteville and the economic engine for the community.
Tennant asked if the fine arts building brings in enough to justify one million dollars. He said if the issue
ent to a vote of the citizens, it would be voted down overwhelmingly.
Mong asked what impact in off season this facility would provide and asked about access to the
community. Davis said the facility would largely be occupied by the University events and what does that
bring to the community.
Schmitt pointed out that the UA is the largest contributor to the HMR. Twenty years ago the University
invested $6 million dollars in the Walton Arts Center with the assurance that they would be able to use it.
Growth in Walton Arts Center programming has made those days available fewer and fewer. She
indicated that the Town and Gown Advisory Committee could look at the issue, but the A & P
Commission won't rule the A & P decision. It couldn't hurt to get an opinion from them.
Farrell moved to send the issue to the Town and Gown Committee and the Commission vote on it in
December, second by Davis. Motion carried.
ADVERTISING AGENCY REPORT
Drew Finkbeiner reported that the Agency was working on Media plan for 2013 and will present it at the
December meeting.
Heifner announced that the A & P Commission 35th anniversary celebration will be from 4 - 6 p.m. on
December 10.
Were being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
Fayetteville A & P Commission
•
0 0 0
Date of Event Funding Request Amt of Request 2012 received Exec. Dir. Recor Commission Appr.
2012 EVENTS
8-Dec Merry Little Christmas at Mo $ 5,000.00 0
12/31/2012 Last Night $ 16, 100.00 $ 70000.00 3000
2013 EVENTS
Jan-lune 2013 Arts Live $ 10,000.00 $ 21000.00 $ 21000.00 2,000
2012-2013 Community Creative Center $ 10,000.00 $ 5,000.00 $ 50000.00 50000
February 7, 2012 DECA 1 day T. C. rental $ 1,828.00 $ 1,828.00 1,828
Feb 28-Mar 2 Dig In ! Food and Farming Fes $ 14,500.00 $ 3,000.00 3,000
Feb 27-Mar 2 7A Boys & Girls State Baseke $ 10,000.00 $ 100000.00 10,000
21-Sep Tri-State Volleyball Challeng $ 3,000.00 $ 31000.00 $ 31000.00 3,000
May 17-18 Weekend of Champions $ 9,000.00 $ 10,000.00 $ 90000.00 91000
Fayetteville Youth Baseball $ 16,000.00
Fayetteville Foam Fest $ 100000.00 $ 6,500.00 $ 5, 100.00 51100
Fayetteville Underground $ 400000.00 $ 55,000.00 $ 40,000.00 40,000
30-Mar Iron Pig Festival $ 5,000.00 $ 2,500.00 $ 21000.00 2,000
April 25-28 Joe Martin Stage Race $ 20,000.00 $ - 5,000
16-Mar NWA Men's Expo $ 2,512.00 $ 500.00 $ 500.00 500
April first weekend Ozark Blues Society "Blues in $ 15,000.00 $ 4,000
23-Jun Ozark Valley Triathlon $ 5,000.00 $ -
2013 TheatreSquared $ 25,000.00 $ 200000.00 $ 15,000.00 20,000
July last weekend WordCamp $ 2,000.00 $ 1,000.00 $ 500.00 500
Spring 2013 NWA Earth Days $ 12,000.00 $ 2,000.00 $ 3,000.00 2,000
2-Sep Hooten Kickoff Classic $ 20,000.00 $ 71000.00 $ 51000.00 5,000
4-Jul Freedom Fireworks $ 25,000.00 $ 15,000.00 $ 15,000.00 15,000
Feb 22-24 SEC Men's and Women's Indi $ 3,500.00 $ 2,400.00 2,400
March 8-9 NCAA Men's & Women's Ind $ 71000.00 $ 5,000.00 51000
May 16-18 NCAA Men's Golf Regional Cl $ 7,500.00 $ 2,000.00 2,000
$ 2800612.00 $ 129,328.00 142,328
Available funds for distribution - $ 182,269
• Advertising and Promotion Commission
For month of November 2012
Current Year HMR Collected (2120.0912.4101 .00) $ 209, 399.02
Prior Year Collected (2120.0912 .4101 .01 ) $ -
First Security Investment Interest Revenue (2120.0912.4708.00) $ 935.79
Total Revenues $ 210,334.81
Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120.5333.00) $ —(4, 187.98)-
Bank
4, 187.98)Bank of OK Quarterly Fee (2120.9120.5712.00)
Town Center Bond Payment (2120.9120.5712.00) $ (56,228.57)
2011 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (60,416.55)
Total Check to A&P $ 149,918.26
•
e
- This report represents HMR collections through the end of the month.
These figures may include past due amounts.
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2008-2011
2009 2010 2010 2011 2011 2012 2012
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $166,214 $1661645 0.00% $179,546 7.74% $205,939 14.70%
February $1672141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 %
March $180,027 $1720662 -4.09% $169,093 -2.06% $201 ,015 18.88%
April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89%
May $190,320 $185,096 -2.74% $188,149 1 .65% $203,966 8.41 %
June $190,237 $184,371 -3.08% $205,700 11 .57% $222,062 7.95%
July $180,944 $196,323 0.08% $205,438 4.60% $214,750 4.53%
August $167,897 $180,741 7.65% $189,839 5.03% $202,624 6.73%
September $176,463 $184,471 4.54% $1952427 5.94% $215,653 10.35%
October $189,728 $195,169 2.87% $214,713 10.01 % $241 ,017 12.25%
November $1900887 $213,494 11 .84% $203,529 -4.67% $210,335 3.34%
December $174,568 $171 ,511 -0. 18% $202,027 17.79%
Total $ $291659969 $2,182,155 0.75% $29299,473 5.38% $2,3139490 10.30%
\filename
Keith M. Glass, CPA
2580 N. College 503 Pitman P.O. Box 268
Fayetteville, AR 72703 Prairie Grove 72753
(479) 571-0811 (479) 846-3424
(479) 5714812 fax fax (479) 846-4314
Accountant's Compilation Report
To Commission Members,
I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising
from transactions of Fayetteville Advertising and Promotion Commission. The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton Clouse
Museum as of October 31 , 2012 and the related Statements of Revenue and Expenses for
the period then ended, and ten months then ended and the period then ended last year, and
nine months then ended last year, and the related Statements of Revenue and Expenses by
Division for the period then ended and ren months then ended last year. 1 have not
audited or reviewed the accompanying financial statements and, accordingly, do not
express an opinion or provide assurance about whether the financial statements are in
accordance with the modified accrual basis of accounting. The financial statements have
been prepared on the modified cash basis, which is a comprehensive basis of accounting
other than generally accepted accounting principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
• designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user's
conclusions about the Company's asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
1 am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville 'town Center, The Convention and Visitors Buredu, and
The Clinton House Museum.
A
Keith M.� - Glad , CPA
/ .261 L'
• Date
Email: lceith@nwacpa.com www nwacpaxom
Fayetteville A&P Commission
Slatemcnt of Assets, Liabilities & Equity - Modified Cash Basis
October 31 , 2012
ASSETS
Carmol Assets
Cb'B Cash in Register $ 100.00
CHM Cash in Register 100.00
Arvest A&P General 94856 181 ,830.50
Ist Security A&P General #8714 583,444. 18
1 st Sec Fay Town Cir 48722 249,655.57
Ist Sec. Clinton House #8749 437604.70
Ist Sec. Conv Visitor #8730 90,979.59
Arvesl Payroll Account #4636 1 ,175. 12
Accounts Receivable 18.48
Due From Other Funds 8,212.48
Investments 1 ,834,303.88
Investment Adj to Market 4,321 .33
Prepaid Expenses 70130
Total Current Assets 1998,447, 13
Property and Equipmcnt
Furniture and Fixtures 34,550.01
Equipment 92,309.97
CVB Building 930,569.02
C'VB Land 19&621 .00
Building Additions 41018738
Accum. Depreciation (340.227.64)
Total Property and Equipment 1 ,3269109.74
Other Assets
Deposits 1 ,904.91
Total Other Assets 1 ,904.91
Total Assets $ 4,326,461 .78
LIABILITIES AND CAPI'T'AL
Current Liabilities
Colonial Life & Ace Ins Payabl $ (I , 157.02)
Federal Payroll Taxes Payable 8,922.93
PUTA Tax Payable 732.93
State Payroll Taxes Payable 23.26
SUTA Payablc ( 1 ,641 .39)
Employee Benefits Payable 14,966.37
Duc to Other Funds 49820.34
Due to Town Center 4, 142.40
Total Current Liabilities 30,809.82
Long-Tenn Liabilities
Total Long-Term Liabilities 0,00
Total Liabilities 30.809.82
• Capital
Beginning Balance Equity 3.879,562.33
Unresticted Fund Balance 167,352.22
See Accountants' Compilation Repan
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
October 31 , 2012
• Restricted Fund-540 Film Grant 221 .53
Net Income 248,515.88
Total Capital 4,295,651 .96
Total Liabilities & Capital $ 426,461 .78
•
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenuc & Expenses - Modified Cash Basis
For the Month and Ten Months Ending October 31 , 2012
• Current Month Year to Date
Revenues
HMR Tax Revenue S 240,966.98 84.48 S 2,078,968.28 76.29
Prior Year HMR Tax Revenue 50.00 0.02 24,258.38 0.89
Rental Income 34,383.71 12.05 3421986.31 12.59
Other Income 1 ,643.00 0.58 19.368.63 0.71
Artini Income 0.00 0.00 160.00 0.01
Parking Revenue 811 .00 0.28 6. 114.75 0.22
Parking Lease 0.00 0.00 7,965.51 0.29
Gift Shop Sales 1 ,091 .36 0.38 5,600.86 0.21
Visitor Store 3,975.93 1 .39 45,963.07 1 .69
Partnership Income 0.00 0.00 2,000.00 0.07
Admission Revenue 334.00 0. 12 5,730.04 0.21
Special Projects 0.00 0.00 4,766.00 0. 17
Interest Income Investments 0.00 0.00 8,777. 16 0.32
Interestincome Checking 461 .67 0. 16 4. 126.74 0. 15
Visitor Guide Ad Income 0.00 0.00 36,650.00 1 .34
LOTO Sponsor Income 19525.00 0.53 1 .525.00 O.U6
I-ransfer In 0.00 0.00 130,000.00 4.77
Total Revenues 285.242.65 100.00 2,724,960.73 100.00
Cost of Sales
Clinton House (lift Shop 513. 14 0. 18 4,759.55 0. 17
Total Cont of Sales 513. 14 0. 18 4,759.55 0. 17
• Gross Profit 284,729.51 99.82 2.720.201 . 18 99.83
Expenses
Signage- Tourism 109.25 0.04 8,082. 19 0.30
Credit Card Discounts 687.62 0.24 5,434.66 0.20
Bank Charges 104.00 0.04 214.48 0.01
Advertising & Marketing 725.00 0.25 305,972.64 11 .23
Brochures 0.00 0.00 154,356.86 5.66
Accounting & legal Fees 650.00 0.23 10,058. 10 0.37
Audit Expense 0.00 0.00 2.200.00 0.08
Office Expense 197.95 0.07 13,365.21 0.49
Visitor Store Exp 818.00 0.29 40302.20 1 .48
Insurance-Building 0.W 0.00 9, 134.00 0.34
Insurance & Health Benefits 4,718.68 1 .65 54.431 .38 2.00
408 (P) Company Match 1 ,076.00 0.38 9,968.94 037
Car Allowance 300.00 0. 11 31000.00 0. 11
Telephone Expense 740.30 0.26 59902.40 0.22
Postage and Shipping Expense 500.00 0. 18 14.687.40 0.54
Material & Supplies 0.00 0.00 66.51 0.00
Rent 0.00 0.00 12,000.00 0.44
Maintenance/Lawn 50.00 0.02 475.00 0.02
Repairs & Maintenance Expense 1 ,344.20 0.47 599633. 11 2. 19
Kamensky Fountain Maintenance 193.93 0.07 19965.53 0.07
Linens 213.03 0.07 219671 .06 0.80
Printing Expense 0.00 0.00 395.49 0.01
Publications & Dues 0.00 0.00 3,599.00 0. 13
Travel/Training Expense 0.00 0.00 30.468.95 1 . 12
Taxes & Licenses 0.00 0.00 4,008.80 0.15
Collections Expense 41820.34 1 .69 42,064.54 1 .54
• Payroll Tax Expense 2,978.70 1 .04 34,994. 14 1 .28
Convention Development 237.50 0.08 76.58631 2.81
Contract Labor 5,472.00 1 .92 51 ,606.23 1 .89
Wages Expense 37,397.75 13. 11 366,652.73 13.46
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Ten Months Ending October 31 , 2012
• Current Month Year to Date
Electricity Utility 4,421 . 11 1 .55 55.583. 13 2.04
Gas Utility 110.06 0.04 7,497.79 0.28
Water Utility 16224 0.06 8,327.35 0.31
Cable 53438 0. 19 5,736.07 0.21
Recycling 0.00 0.00 1 ,046. 15 0.04
Security 261 .85 0.09 4,526.64 0. 17
Airport Advertising 0.00 0.00 5, 175.00 0. 19
Minor Equipment 0.00 0.00 15,456.43 0.57
Minor Equipment Capitalized 0.00 0.00 38,814.72 1 .42
Airport Info Booth 0.00 0.00 39600.00 0. 13
Other Expense 775.00 0.27 3,526.2.5 0. 13
Artini Expenses 0.00 0.00 311 .41 0.01
LOTO Special Project 0.00 0.00 546.25 0.02
Misc Special Project 62,81 1 .76 22.02 282,830.77 10.38
Band Payments-Town Center 56228.57 19.71 561 ,434.48 20.60
Trustee Expense 0.00 0.00 3.975.00 0. 15
Transfer OUt 0.00 0.00 130,000.00 4.77
Total Expenses 188,639.22 66. 13 2,471 ,685.30 90.71
Net Income $ 96,090.29 33.69 $ 248,515.88 9. 12
•
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Ten Months Ending October 31 , 2012
• Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Revenues
HMR Tax Revenue $ 240,966.98 $ 214,597. 18 $ 2,078.968.28 $ 1 ,879,89527
Prior Year HMR Tax Revenue 50.00 116.30 24,258.38 12,873.81
Rental Income 34,383.71 28,056.48 342.986.31 325.568.88
Other Income 11643.00 2,026.00 19,368.63 16,439.85
Artini Income 0.00 0.00 160.00 0.00
Parking Revenue 811 .00 875,00 6, 114.75 4.366.00
Parking Lease 0.00 0.00 7,965.51 8,680.86
Gift Shop Sales 1 ,091 .36 203.73 5,600.86 3,534.50
Visitor Store 3,975.93 7.255.70 45,963.07 51 ,604.27
Partnership Income 0.00 0.00 2,000.00 4,400.00
Admission Revenue 334.00 1 ,440.44 5.730.04 6,423.57
Special Projects 0.00 0.00 4,766.00 9,442. 19
Interest Income Investments 0.00 1 .899.36 89777. 16 11 ,924.63
Interest Income Checking 461 .67 258.22 4, 126.74 3,855. 17
Visitor Guide Ad Income 0.00 0.00 36,650.00 12,075.00
Hospitality Summit 0.00 0.00 0.00 180.00
LOTO Sponsor Income 1 ,525.00 1 ,175.00 1 ,525,00 1 ,260.00
Fee Refunds 0.00 0.00 0.00 (2,525.00)
Transfer In 0.00 0.00 130.000.00 130,000.00
Total Revenues 285,242.65 257,903.41 2,724,960.73 21479,999.00
Cost of Sales
Clinton House Gift Shop 513.14 0.00 4.759.55 3,714.78
• Total Cost of Sales 513. 14 0.00 4,759.55 3,714.78
Gross Profit 284,729.51 257,903.41 2,720.201 .18 2,476,284.22
Expenses
Signage- Tourism 109.25 35.00 8,082. 19 6,814.04
Credit Card Discounts 687.62 423.61 51434.66 4,936.88
Bank Charges 104.00 0.00 214.48 437.73
Parking Expense 0.00 0.00 0.00 665.00
Advertising & Marketing 725.00 4,019.39 305,972.64 363,424.75
Brochures 0.00 0.00 154,356.86 147.688. 17
Accounting & Legal Fees 650.00 0.00 10,058. 10 5.870.00
Audit Expense 0.00 0.00 2,200.00 2,700.00
Office Expense 197.95 11053.33 13365.21 12.646.99
Visitor Store Exp 818.00 8.640.44 40.302.20 38.244.25
Insurance-Building 0.00 9,634.00 9,134.00 9.634.00
Insurance & Health BenefiLs 4,718.68 6,777.03 54,431 .38 48,51020
408 (P) Company Match 1 ,076.00 976.78 9,968.94 9. 167.38
Car Allowance 300.00 300.00 3,000.00 3,000.00
Telephone Expense 74030 1 ,267.53 5,902.40 8,276.06
Postage and Shipping Expense 500.00 (776.91 ) 14,687.40 10,644.75
Tracking Software 0.00 0.00 0.00 1 .695.00
Material & Supplies 0.00 0.00 66.51 2,019.64
Rent 0.00 0.00 12,000.00 12,000.00
Maintenance/Lawn 50.00 25.00 475.00 490.97
Repairs & Maintenance Expense 19344.20 4,458.74 59.633. 11 126.356.31
Kamensky Fountain Maintenance 193.93 384.52 1 ,965.53 5.092. 10
• Linens 213.03 3,719.50 21 ,671 .06 21 .452.07
Printing Expense 0.00 0.00 395.49 0.00
Publications & Does 0.00 500.00 3.599.00 141415.00
Travel/Training Expense 0.00 4321 .83 30,468.95 25,907. 13
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Ten Months Ending October 31 , 2012
Current Month Current Month Year to Date Year m Date
This Year Last Year 'I'his Year Last Year
Taxes & Licenses 0.00 1 ,922.62 4,008.80 6,284.85
Collections Expense 4,820.34 4,29417 429064.54 37,855.38
Payroll Tax Expensc 2,978.70 2,714.72 34,994. 14 29, 195.51
Convention Development 237.50 4,908.25 76,586.31 35,937.08
Research Expcnse 0.00 0.00 0.00 475.t1U
Contract Labor 5,472.00 4,361 .50 51 ,606.23 44,420.99
Wages Expense 37,397.75 34,798.73 366,652.73 348.375.05
Electricity Utility 4,421 . 11 4,099.56 55,583. 13 54.706.71
Gas Utility 110.06 272.82 79497.79 91532.09
Water Utility 162.24 171 .99 8,327.35 8, 126.92
Cable 534.38 812.26 5.736.07 6.406.51
Recycling 0.00 171 .89 1 .046. 15 1 ,444.77
Security 261 .85 291 .85 4,526.64 4,894.72
Airport Advertising 0.00 0.00 5. 175.00 4, 170.00
Minor Equipment 0.00 0.00 15,456.43 84.975. 10
Minor Equipment Capitalized 0.00 0.00 38,814.72 89,33832
Airport Info Booth 0.00 0.00 3,600.00 1 ,200.00
Other Expense 775.00 1 ,347.82 3.526.25 7,813.64
Artini Expenses 0.00 0.00 311 .41 0.00
All Star Game% 0.00 0.00 0.00 48,308.00
Saturday of Champions 0.00 0.00 0.00 6. 198.50
DELA 0.00 0.00 0.00 1 .827.75
Square Gardens 0.00 0.00 0.00 281 .65
Dickson St Special Project 0.00 0.00 0.00 900.00
Town Center Garden Maint 0.00 0.00 0.00 69.04
Joe Martin 0.00 0.00 0.00 2.500.00
• Bikes. Blues. & Hot Rods 0.00 0.00 0.00 445.00
Law Special Project 0.00 15,000.23 546.25 38,509. 13
Arts Live Theatre 0.00 0.00 0.00 1 ,000.00
Misc Special Project 62,811 .76 20,962.91 2829830.77 177,724.26
Bond Payments-Town Center 56.228.57 56, 133.99 561 ,434.48 562.869.99
Trustee Expense 0.00 1 , 125.00 3,975.00 4,500.00
Transfer OUt 0.00 0.00 130,000.00 130.000.00
Total Expenses 188,639.22 199. 150.20 2.471 .685.30 2.632,374.38
Net Income $ 96,090.29 $ 589753.21 $ 248,515.88 $ ( 156,090. 16)
•
See Accountants' Compilation Report
Fa)ellevillc A PC'nnimssnon
Stalcmrnls of Rimcnlne Lxpcnscs b) Division - Mplilictl Cash Bmis
For the Month I'nding
October31 2012
Fa)eitevillc A&P 'Iusvn Center Visitor Bureau
• 2012 2011 2012 2011 1012 2011
Revenues
1IMR Tax Revenue S 240,966.98 5 214.597.18
Poor Year I IMR Tux Revenue Su.00 116.30
Rental lnoome 2.750.0(1 2.750.00 S 31 ,633.71 S 25,30648
Other Income 4RO.00 875.00 $ 1.163110 S 2.026110
Parking Revenue 811 .00
Gin shop Sales
Visitor Store 3,97593 7,255711
Adinwain Rcvcnm
Interest Incnmc Investments 1.999.36
Interest [name Checking 291 .49 145.51 108.34 59.07 41 80 37 31
Transfer In
LO'W Spoisur 1.52500 1. 175.00
Visllor Guidc Ad Income
Total Revenues 244,058.47 219.508.35 33,033.05 26.240.55 6,705 73 111494 01
Clinton House Oren Shop
'Total Cal of Soles
Omss Profit 244,1158.47 219,508.35 33.033.05 26,240.55 6.705.73 1049401
Expenses
Signage- tourism I(N 25 25 W 10.00
Bank Charge 104.18)
Credit Card U1w:ounm 418.30 190.47 189 311 185 15
Advertising & Marketing 725 00 3.03456 994.83
Accounting & Legal Fces 650.00
Office Expense 109.49 84. 12 566. 14 25087
• Visitor Stun hap 818.110 8,640.44
Insurance 1,804.30 9.634.00
Insurance & Health Benefits 458.26 1 ,382.46 2.698.05 2,417. 14 1813.53
409 (P) Company Match 330.0 200.00 307.98 28924 353.26 41028
Car Allnwance 300.0(1 34.00
fcicphune Expense .310.93 205.78 34407 18626
Postage and Shipping Expense 50000 (794.50( 11) '15
Mainlenancell assn
Repairs & Maintenance Expense 193.93 384.52 1.344.20 468.79
Linins 213.03 3,719.50
Publications and Ducs 500.00
Travel/Training Expense 1 .030.00 3.291 8.3
I axes & Licenses 1 .92262
Collectitms Expense 4,820.34 4,294.27
Payroll Tax Expense 858.62 517 12 957.64 865.75 94632 1, 134.96
Cnnvenlion Development 2,31191 237 50 2.50634
Contract Labor 2.750.00 2,75000 2. 152.00 1 ,43150
Wuges Expense 11.000.00 6,666.66 11,37393 11 ,36582 12.198.82 14.19125
Electricity Utility 4.96.99 3.725.08 334 12 32139
Gas Utility 110.06 244.02
w'alcr Lililrp
Cable 534 38 547.83
Recycling 171 .89
Sccunq 240.00 270.00
Other Expaius 759.96 77i 00 568 14
Misc Special Project 58.288.06 20,033 93 4,220.65 15.929.21
Bond Payments-Town Center 56228.57 56. 133 99
Tmsicc Expense 1 , 125.00
'local Expenses 137.316.03 103.108.83 27,736 67 53.307.90 111613 67 34201 29
• Nct Income S 106,742.44 S 116.399.52 $ 5146.38 S (27,067.35) S ( 11.907.991 S (23.70728)
Scc Accoummnts' Compilation Report
Fa)eltevdle A PComm iwon
Slmements of Rcsenue I :xpensa b) Division - Modi licA C ie h Ilasis
For the Month Ceding
October 312012
Clinton House 10I'At.
• 2012 2011 2012 2011
Revenues
HM11 '1"ax Revenue S 240.966.98 S 214,597 18
Prior Year HMR Tax Revenue 50.00 116.30
Rental Income 34.383 71 28.056.48
Other Income 1.643.00 2.901 .1111
Parking Revenue 811 .00 -
Gdl Shop Salta 1 .091 36 S 203.73 1.091 .36 203.73
Vonur Store 197593 7255,7(1
Admission Revenuc 334.00 1.440.44 334.00 1 .44044
Intcral Income Investments - 1 .89936
Interest Income Checking 20.04 1633 461 .67 25822
frenslcr In - -
I.OTO Sponsor 1.52500 1. 17500
Visitor Guide Ad Income
Total Revenues 1,445.40 1100 .10 285,242.65 257.903.41
Clinton Ilouse Gill Shop 513 14 513. 13
Total Cost of Sala 513. 14 513. 14
Gross Prolit 932.26 1 .660.50 284.729 51 257.903.41
L•xpenses
Signage. founsm 109.25 3500
(lank C lwgc 104.00
Credit Card Discounts 79.93 57.99 68762 423.61
Advertising & Merkctmg 725.00 4.019.39
Acmuntmg & legal pea 650,00 -
OI'fiee Expense 113.83 126.83 197.05 1 .053.33
• Visitor Store Exp 818.00 8,640.44
Insura"M 11.438.30
Insurance & Hcalth Benefits 46082 461 .15 4,718.68 4.97273
408 (P) C'ompan) Match 84.76 77.26 1,076.00 97678
Car Allnw Lv 300.00 300.00
fcicphont Expense 85 30 275.49 740.30 1.267 53
Postage and Shipping Expense 664 500.00 (77691 )
Maintenance/fnwn 5000 25.00 50.00 25.00
Repairs & Maintenance F.xpeme 3,989.95 1 ,578. 13 4.843.26
).mere 21103 3.719.50
Publications and Does - 500.00
TmvCVfraining Expense - 4.321.83
Taxes & Licenses - 1,922.62
Collections Expense 4.820.34 4,294.27
Payroll Tax Expense 216. 12 196.99 2,978.70 2.714.72
Convention Development 237.50 4ARM 25
Contract labor 57000 180.00 5.472.00 4.361 .50
W88m Expense 2.825.(10 2.57500 37.39775 34.798.73
Electricity Unto) 53.09 4.421 . 11 4,099.56
Gits Utility 28.80 110.06 272.82
Water Utility 162.24 171.99 162.24 171 .99
Cable 264.43 534.38 812,26
Recycling 171.89
Security 2185 21 .85 261.85 291.85
Other Expenses 1972 77500 1,347.82
Miu Speeiul Project 303.05 62.811.76 35.963. 14
Bond PaymcnwTown Center 56.228.57 56,133 99
'frustee Expense 1, 125.01)
Total Expenses 4,972.90 8,532 18 188.639.22 199.150.20
• Ha Income S (4.040.64) S (6.871.68) S 96.090.29 S 58,753.21
Six: Accountants' Compilation Report
Fxy'dicsdle A PCommisaon
Stmenx-ms of Rmenue Eyllxns5ix b3 IJlnuon - Wdditd Cash Rai
I or the 1 c4, Months 1-coling October 31, 7111_'
Iasdle0le A&P _ rowm Center Vomw Hunau _
2012 22"11 2012 -__ 2611 2012 24,11
RL"nuts
HMR Tax Revenue S 2,078.968 28 S 1879,895 27
Prix Year IIMR Tux Revenue 24.158.38 12.873.81
Rental Income _7,500181 27,511000 S 314.88631 S 294.69249 S 30000 S 1639
Other lmmne 3 632 75 4 /45 % 5,196 91 4,47500 16JP10 97 21 122114
Parking Relcmc 2500 0,11475 4 341 t4)
Parking Lzivw 1!14411 63851 602140 6,04235
(4,0 Shop Sol"
Von"r Stum 45.96307 51.60427
Admission Revenue
I runsler from A&P 100,0(0.(X) I(a),w) 10
Intnat Income lnv'almems R 777 16 11.92463
Int"M Income Checking 2.91130 2.869.59 89().23 531 30 283.66 11323
LOTO Sporsm 1 .52500 1,260181
Vlulnr Oulde Ad Income 36,65010 12.175 (10
I oM! Rcrmua 2,184,56198 1953.84681 333,1I 60 310,08214 164,16470 17477591
cost of tiula
Clinton I lome Gig Shop
Total Cuss at Sales
Gross Profit 2.194,361 98 1953.846.91 333,10960 110,08214 164.1647U 174.77593
Espcasn
Signage- 1'ounsln 8,23219 6,585.54 '_'_850 ( 15000)
Bank Charge 139 00 254.88 19285
Credit Card Discounts 2,52538 2,434 19 2.166 14 1.891 54
Advertatng & Marketing 304944 88 135.016. 18 197 12 27.828 87 8(9) (d 579 70
Rrnchures 154356 86 147.688. 17
Accounting & Legal Fees 12358 IU 8.570.1.11)
Office Expense 62956 2,660.58 5.2i996 5.42383 6.54269 502014
Visitor Store Fxp 4030220 38. 1902.5
• Imuranca Building 9,134.01) 9.53400
Insurance & I Iudth Hcrchts 7.23372 6.106.35 20,094 26 18 052 h3 21 .942 42 20.092) 76
408 (PI Compom Minds 2'_95110 1,994 37 1,122 18 7.538 89 3.75654 3.862 65
Car Allows 3.000011 3.000.00
Telephone Expense 080, 2.60600 4.04343 J 423 '_6
Postage and Slopping Expense 13,925 64 10,017 17 682 20 609 99 7956 1" 95
Rent
Mwnten intt9own 21197
Tracking Snfnsare
Repairs & Maintenance F.xpeme 3.456.79 48.374.81 %,323.49 61,13839 1,78827 5,793 28
I.Incnu 21.671.06 21,45207
Pubhcauom and rtes 1,730 (H) 1136500 14400 1,725.10 2859001
I m%s:1 I'mining E.xpcmc 6.991.71 1 .230.00 4542 2221.501 17 24.114 81
la5a & I icenses 49880 192262 3,51000 4195181 40534
Coilceuum, Ewnse 42,064 N 37,855.38
Payroll 'ran Expeme 8,02441 5,429. 10 11.76180 9.36379 12 69960 12.171197
Crmvenuun Deselopmn0 35,260 50 13.212 19 41.325.72 22,724 99
Contract Labor 27,500 (81 27,5% 110 '_11,141 (11) 15.32349 23023 4750"
Wag" kxpeaxe 89,166.66 66,66658 119.576.44 111.84890 131,07_ 13 143.12469
ElecOrci" (Juln) 5774 511.458 25 50,170 66 4.25231 3.37290
Gro lltdoh 6,735.52 8,54985
Water Uldip 6,145.63 6,426.81 56700 4954,1
Cable 5.477.12 5.41970 72238
Recycling 1.046. 15 1,44477
Seeurav 4.3U8. 14 4.67622
Airport Adwrinang 5,17SM 4.17000
Mer Expenwc (2h (60 1,39.1 .34 1,1)9937 3695 Ni 2,77420 271492
Minor Equipment 2447 20 4,09226 5.782 98 72,212.89 7.22625 9,Mll 43
Mlnu ligmpment C'upul6ied 38.814 P_ 89,33832
Airport Info Barth 1.606 (10 1,20000
Mac Special Pruls74 250.181. 10 240.829 29 22,58577 26.611 21 4.86242 10.322 91
Trlatx fap5nsc 3,975.% 4.500.00
Rend Povmcno lows ccmar %1.434 48 562,869 99
Trenialu Oto 130,000.00 130,1300.0U
• 'rmnl Gxpensev 1.678,483 16 1.684,757 63 417,480 98 563,424 54 315407.01 313.575 61
No Income S 50607882 S 269.089. 18 S (84,371.38) S (25334240) S (151,242 .1) S ( 13879969)
Sae Accolmtanti Cornpdmun Rcpon
Fayetteville A P Commission
Slatenwras of Revenue Expenses b7 Dix inion - Modifnd Cash Bats
I•of the Ten Months Ending October 31, 2011
('Inion House TOTAL
2012 2011 201: 2011
Revenues
HMR I ax Revenue S 2,1178.968 28 5 1,879.89.5 27
Pnor Year IIMR lux Revenue 24.258 38 12,873 81
Rental In umc S 31000 S 835 W 342.98611 323,04398
Uthcr Inexime, 1.35404 364.100 2619463 30,46204
Palkmg Roulue 6 114 74 4366.00
Parking I case 7,965 51 8,680 x6
Carl Shop Sales 5.6000 .1,5.14 30 5.00.86 3334.5U
Visitor Store 45,96307 51 (10427
Admwiun Rcvvluc 5.73U.04 6,423 57 5.73004 6.443 57
Transfer from A&P 30.000.00 30.4300 (x) 130.00000 130,00000
Interest Income Imcros cnls 9,777 16 11,924 63
Interest Income Checking 139.55 141 05 4.12674 3,855. 17
LUTU Sponsor 1 .52500 1.2601 (0
Visitor Guide Ad Imrome 36,650.043 12.075 00
Total Rexenim 43,12445 41,294. 12 2,72CWAI 73 2479999 (0
Cull 01 Salo
Clinton I Iain Gift Shop 4.75055 3.71478 4,75951 3,714.78
Tulnl Cost ofSoks 4,759.55 3.71478 4,759.55 171478
Gross Pro431 38.364.90 37579 .34 2,720,201. 18 2476.294.22
Expenses
Signage- tourism 8 rlr 19 6,814.4
Bank Charge 76.48 21448 43773
Credit Card Disarms 74314 611. 10 1.434.66 4.936 99
AdNcrimag & Marketing 30 no 163.972.64 363,42475
Oruchums 154.356 86 147,689 17
Accounting& I cgal Fas 12,258 10 9,570 00
Ulfice Expense 1.329 55 2.22688 13,760 70 15,331.63
V6ax Slum Exp 54.04 40,3(1220 38.244 25
Insur4mn )Budding 9,134 UO 9,634 W
Insurance & Health &-writ% 516098 4.32146 54,431.38 48.51020
408 (P) Company Match 811522 771.47 9,96894 9.16738
Car Allo%arrcc 3,01000 3.W000
Telephone Expense 11110195 1146.80 5,90^..40 817606
Postage and Shipping Fxpense 6.64 14.h87 40 10.644.75
Rent 12,000 00 12.000 (10 12,000 ()0 12,(8x1 (0
Manucrmnws'Lavm 47500 27500 475 00 490.97
Trading SuOwure
Repairs & Mainermme Expanse 9661 13,15193 61,66515 131,44841
Livers 21.671.06 21.9520
Publrw0ons and Dues 3.599 (x) 14,415.00
Travel-Training E%gxxtw 93065 56230 30,46995 25,90711
I axes& Licenses 561 89 4,109 80 61114 85
Coll¢Oam Expmw 42,U6454 37,85538
Payroll Tax Cnpcnw 2,508.33 2,23156 34.99414 29,19551
Commotion I)cvclopmcn( 76.586 31 35,937 08
Comma Labor 1,735.00 1,597.543 41 ,606.23 44,89599
Wages Expense 26,83750 26.734.99 366.652 73 148,375.05
Electricity Ualnv 872 57 9115.51 55.583 13 54,74671
(ins (snhly 76227 982.24 7.49779 9332.09
Weser llliRy 1.61472 110310 8.327.35 9.12692
Cable 258.95 26443 5.73607 6,40651
Rec)eling 1.046.15 1 ,444 77
Stturin 21x543
216.10 432604 4,80472
Airpun Advertising 5,17500 4,17000
(aha l.xpcnses 19.72 3,83766 7,81364
Minor EOnpmem 66752 15.45643 86,67010
Minx Equipment Cupilalved 38.814.72 89,33832
Airport Into Booth 3,61000 11(0.00
Mac Special Pro)=( 74773 281,37702 277,76.1 33
FnuslW Fxpense 3,97500 4.51x100
BMW PU)menbl nwn Center 561.4344R %2,96999
Transfer Out 130,000.00 130,(00 00
• Total Lxpersves 60,31415 70,616.60 2.471 ,68530 2,632,374.)8
Net Income S 121.949231 S (33,03726) S 248,515.88 S ( 15609016)
See AccoumanK Compelauon Remm
•
Tayjt1 le Departmental Correspondence
• ANSAS
le.org i
Kit WWiams
City Uomey
TO: Mayor Jordan Jason B. Kelley
Ass4unt City Auom y
A&P Commissioners
CC: Don Marr, Chief of Staff
Casey Jones, Prosecuting Attorney
FROM: Kit Williams, City Attorney
i
DATE: December 4, 2012
RE: Overdue HMR collection efforts
I
The City Prosecutor's Office did not collect any overdue HMR taxes in
November, 2012. Therefore, the year to date total (with one month left) for 2012
• remains at $51,628.15. As you can see, most of those cases involve closed
businesses.
The cases which do not show action usually involve a Court settlement, but
the defendant's failure to pay November' s required payment. The City
Prosecutor's Office will either send a demand letter and then request the defendant
be held in Contempt of Court or just file the Contempt Motion without the letter. I j
have asked the City Prosecutor's Office to show these settlements, letters and
contempt actions for each case in future reports.
r
i
The Cafd Delta Soul case was settled in Court and Mr. Vaughn has made !
several timely payments. He did not make a payment in November, but has
already paid this month. i
I
J
I
i
I
CLJNTON K. JONES e vall
e
1ORCITY PROSECUTOR E-mail:E.�:
,.m
BRIAN THOMAS PH : (M) 6764=
• DEPUTY CITY PROSECUTOR ""'�P"""8 Hoeel�.d ,; j
OFFICE OF CITY PROSECUTOR FAM (dre) s7e413a
MEMO
TO: K. Williams
Fayetteville City Attorney
I
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: December 4, 2012
RE: Status of Active HMR cases
• When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance
the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant
is still current and not in violation.
1 . Acambaro Four Jesus Socarro Active Criminal Summons
Business Closed Delinquent Balance: $1 ,468.04
• 2. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons
Delinquent Balance: -0-
3. Caf€ Delta Soul Michael L. Vaughn Paid: -0-
Delinquent Balance: $1 ,606. 11
4. Dominoes Pizza Lloyd W. Hardison Trial Date: 2/13/13
Business Closed Delinquent Balance: $4,390.66
5. Hogwild Pizzeria David S. Mackey Letter
Business Closed Delinquent Balance: $1 ,330.00
6. Mama Dean's Soul Food Meneria D. Morrison Arraignment: 1/4/13
Terry L. Morrison Arraignment: 1/4/13
Delinquent Balance: No Forts
7. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons
Delinquent Balance: -0-
8. Seafood Market Bar/Grill Craig E. Dowd Paid: -0-
Business Closed Delinquent Balance: $4,367.60
I
Telecommunication Device for the Deaf TDD (472) 527.1316 176 South church, SuMe 2— FayeMoville, AR 727o7 -
Kit' Williams
December 4, 2012
Page 2
• 9. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court
China men Delinquent Balance: $3,090.00
Businesses Closed
10. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons
Business Closed Delinquent Balance: -0-
11 . Uncle Gaylord's Hiram F. Brandon Paid: -0-
Business Closed Delinquent Balance: $508.12
12. WOW Japanese Bistro Chong N. Kim FTA Warrant
Business Closed Paid: -0-
Delinquent Balance: $2,527.00
i
TOTAL: $00.00 j.
I
I.
I
I
I
i
i
i
CLINTON1
MoNTHLYREPoRT NOVEMBER
The Clinton House Museum had a total of 251 visitors in November.
ElectionMUSEum ACTIVITIES AND EvENTso
November 6h — Day Website Launch — www.clintonhousemuseum.org
"E HOUSE
I
r� � � '�iF:�. ��.:�..' .ate . .. •..r. � •: -,y :—'"_ - _
;,.a+ 1 , • I�hc nx >.,r puvru'tid unilm
�� .��'`� '�pr t i .�- Y �5 • . in Ill Iliri�. tir,lrr�ll Il�l �
�Z �•..,,,c 'pwe � � <'( .. � 9cf^::g•��*" I � I1, 111 .nuninln', II •� Il nn .u .11�..
�J hlf y7" 1 t .�. r' muL InbIL.Jn lu I:J'.�alh :•.'ll.� di , rtv :
_ �I � -i �� � ��'�� \1'cic�mc n• IM1C CLnum llnuv' ]lu¢nm
November 7 h Voice America Radio Broadcast:
Goddard Design
illustriousGuest, Designer Kaki Hocketsrr�th discussed her
. Oval Office for President Clinton and Hillary Clinton. Not only was the show broadcasted
from the Clinton House, the Museum will also be featured in an reality television show next year
starring Chris Goddard.
improvement.November 15d — Front steps repaired as part of capital
concerning loose bricks
was completed by David Wyckoff of Cedar Masonry.
conjunctionNovember 16t' — Politics Aside Party - In
screened the independent . . . . .
"OutsideDecember
Fayetteville Town Center, Manager's Activity Report
November 1 , 2012 — November 30, 2012
*Sales:
November November Month YTD YTD YTD
2011 (base) 2012 % Change 2011 2012 % Change ,
Sales
# returned contracts by log date - GL 26 26 1 -0- 175 160 (8%)
Complete Events (Paid/Sponsored)
EMS Calendar - attached 16 17 6% 192 217 13%
Sales
$ returned contracts by log date - GL $573074. 37 $503295.00 (12%) $301 ,009.24 $304,821 .61 1 %
Collections " 11
$ - Payment Lo $389065.65 $39,208.20 3% $3493871 .96 $367,015.92 5%
Executed Contracts $29,200.00 $46,495.00 5901. $315
Credit 1621 .00 $348,715.00 10%
-0- -0- NA -0- -0- -0-
$ - GL '
Average per event
$ sales_/ # Sales $2, 195. 17 $1 ,934.42 (12%) I $1 ,720.05 $1 ,905. 14 11 %
- - �. J
We have reached 90% of our 2012 sales goal.
Operations Items:
• General Building maintenance and repairs
Sales
Accepted Proposals: EOA Children's House-accepted (first time event), AR Gas Assoc.-accepted (first time event),
• NWA Single Parent Scholarship-accepted-Repeat, Integris Grove-accepted (first time event), Highlands Oncology-
accepted (first time event), March of Dimes-accepted-repeat, UA Signing Day-accepted -repeat, Trout Unlimited-
Returning Event (gone for last 2 years), Chi-Omega Founders Day-New Event, Crowne -Returning Client, NWA Dental
Society-first time event, Habitat for Humanity-repeat event (first one in 2012), Various weddings/Receptions.
➢ Outstanding Proposals: Hogsby Awards, Childrens Safety Center, Arts Center of the Ozarks, Chartwells (University of
Arkansas), VA-Leadership Summit, Fayetteville Police Dept Banquet, Various Weddings/Receptions
Coordination
➢ Fayetteville Chamber of Commerce Annual Banquet - Full facility annual event with over 300 attendees celebrating year
end with the Chamber of Commerce.
➢ Blass Reception - Full facility event, booked for two setup days in advance. 500 total attendees.
➢ Alpha Delta Pi - fundraising event for local sorority.
➢ Juvenile Diabetes Research Foundation - first time event raising funds for local children battling diabetes.
➢ Taste of Africa - U of A student organization showcasing foods from the African continen.t
Event List:
• November 1 - Chamber Annual Banquet November 16 - Lobby Artist Reception
• November 2 - Blass Reception Set Up November 16 - JDRF Fundraiser
• November 3 - Blass Reception November 17 - Free Syria of AR Rally
• November 8 - Alpha Delta Phi Banquet November 18 - UA Taste of Africa
• November 9 - Fred Pryor • November 24 - Trujillo Party
• November 9 - Buyce Reception November 29 - Integris Grove Hospital
• November 10 - Catasavis Reception November 29 - Veterans Administration
• November 15 - Veterans Administration November 30 - Fred Pryor
*
Event Breakdown
Social - 35% UA - 12% Corporate - 35%
Non-profit - 6 % Community - 12%
• Digital Media — Online Display Details
Proposed schedule consists of three primary elements:
Geo-Targeted Online Display
Ads deliver within the following designated market areas (DMAs):
Dallas/Fort Worth
Tulsa
Oklahoma City
Springfield, MO
Little Rock
Waco/Temple/Bryan/College Station
Columbia/Jefferson City, MO
Joplin
Sherman, TX/Ada, OK
Ads will be purchased on a cost-per-thousand (CPM ) impressions basis, to deliver on a variety of
online networks which account for 97% of online users nationwide, working from a whitelist of
over 34,000 confirmed, approved sites (no questionable/adult content). Example sites include:
• espn.com, recipe.com, urbanspoon.com, brides.com, imdb.com, businessweek.com, cbs.com,
cnn.com, weather.com, etc.
Nationwide Behavioral Targeting
Ads will deliver across the same networks mentioned above on a nationwide basis to people
who have searched for air travel with an Arkansas destination, as well as those searching for
hotels/lodging in Arkansas.
Nationwide Retargeting
Ad will deliver across the same networks above on a nationwide basis, serving to people who
have either visited the experiencefayetteville.com website, or who have used search engines to
search for terms related to Fayetteville/Northwest Arkansas.
•
• 12/01/12
Commissioners,
I thank you for the opportunity to serve the City of Fayetteville for the past two years. This
coming meeting, December 10, 2012, will be my last on the A&P Commission. It has been a
pleasure serving on the commission and I wish you the best of luck in your efforts to make
Fayetteville an even better place to live and visit.
Hannah Mills
•
•
• UNIVERSITY REQUEST FOR $1 MILLION FOR PERFORMANCE HALL
Economic impact — Chancellor provided Executive Summary regarding the economic impact of the
University of Arkansas, economic benefits of concert hall to City of Fayetteville, and synopsis of
renovation of the historic Field House study.
2011 Home Razorback Football attendance was 402,566 people (assuming that % of those are from out
of town, economic impact of football games alone is $491526,694 ($247.06 per person))
2012 Home Football games attendance was 466, 193 people . Economic impact is $57,588.82 .
In 2011, Sodexho (vendor for UA) collections were $18,311.54. Chartwell's collections were
$47,046.57. Chartwell's is our largest collector.
In 2012, year to date, Sodexho collections are $17,977.00 and Chartwell's collections are
$46,648.35. This is for 11 months.
The University doesn't collect the HMR tax.
The Attorney General Opinion indicated that the Commission can determine how that tax is spent within
guidelines of the state law. It is allowable to contribute funds for "the Arts" and for "a Public Recreation
facility'. You have also received an opinion from Kit Williams regarding his interpretation of the law.
• Regarding the A. G. opinion on a multi-year commitment, I believe it is in the best interest of the A & P
Commission to make the contribution all in the same year.
Aside from bonds for the Center for Continuing Education and Town Center, the largest sum of money
that the Commission has committed to special projects was $500,000 to the City of Fayetteville for
revitalization of the Downtown Square in 2003.
The Walton Arts Center will be coming to the Commission in early 2013 for assistance with their
expansion project on Dickson Street.
Justin Tennant and I attended the meeting of the Town and Gown Committee. They recommended that
the Commission give the University $125,000 every 6 months (upon their asking for it) with the first
$1,000,000 be allocated to the Performance Hall. (I believe this is suspect and possibly not legal since
the Commission is forbidden to subsidize any civic group or chamber of Commerce).
•
• EXECUTIVE DIRECTOR REPORT
December 10, 2012
OPERATIONS
Town Center — General maintenance and repairs have been delayed pending hiring of a set-up
maintenance person .
Clinton House Museum — Front Steps have been repaired as a part of capital improvements for a safety
issue of loosening bricks and uneven steps. Uplighting and downlighting has been installed around the
house.
CVB — Store is offering specials during the Christmas. Staff has completed marketing plans and is gearing
up for 2013.
A & P Commission — Planning a 35`h anniversary has been completed. Jessi Leonard has completed the
history of the Commission as well as a video which will be shown. Brochures from the past have been
collected. Work with the agency on the 2013 media plan is completed.
PERSONNEL
• Interviews will be scheduled for next week for three open positions.
Convention/UA Marketing Manager - 18 applications have been received .
Accounting Manager - 8 applications have been received.
Set-Up and Maintenance Worker - 4 applications have been received .
AUDIT FIRM
Five firms submitted RFQ's for the auditing services for the A & P Commission. A firm will be selected
prior to your next meeting for your approval.
TOURISM DEVELOPMENT
Lights of the Ozarks is in full swing. A & P & CVB hosted a lunch for parks workers thanking them for
their work in putting up the lights. UA hospitality events class had a very successful lighting night parade
and pet pageant.
•
Annual Evaluation
INSTRUCTIONS
The purpose of this Performance Review and Development Plan one to provide, ae otyectively u Possible, a guided method for revlevdng the level of job perfomanoe of
the above Asted d fi=, m review accomplishments since the last review:m Assess potential for greater msponsidlity, aro m discuss a suggested daelopmbe pan that
wtti enmurpe agars toward impoved Performances. Use the comment section in each rating was to describe supporting momplm. fade andor emompfiMnraits.
Rate KK 5a OWstIndIng 4a Exceeds ltm;w rumx 3a• Intf Ftaq mW I = NopdO bnpreramN t .UsacuybCb
Portormnw
I. Planning and Organizing
(1) Anticipating Needs Rating
(2) Determining Priorities
(3) Establishing Courses of Action
4) Organizing and Scheduling Activities
II. Cost Effectiveness
(1) Meeting Cost ObjectivesfBudgeting Rating
(2) Reducing Costs Wherever Feasible
III. Innovation
(1) Original ThinkingfingenuttyrCreativlty Rating
(2) Initiative
(3) Contributing to projects
4 en to New Ideas
IV. Producitlytity
(1) Amount of Work Accomplished Rating
(2) Meeting Deadlines/Completing Assignments
(3) Ability to Follow Through to Completion
V. Qualfty of Work
(1) Caliber of Work Produced Rating
(2) Accuracy
(3) Thoroughness
d Dependability
• VI. Leadershi /Develo ment of Subordinates
(1) Administering, Directing and Controlling
WOrkflos' Rating
(2) Decisiveness
(3) Dependability and Perseverance
(4) Developing and Training Subordinates
(5) Delegation of Responsibility and Authority
(S) Ability to Inspire the Desire to Achieve
Objectives
Supports EEO/AAP Programs
VII. Sales
Rating
V11. Communilly Involvement
Participation in civic and professional organizations Rating
VIII. Strengths:
IX. Areas for Improvement:
Overall Performance Rating _5 _4 _3 _2 _1
Note: In summaYvJng . 'performance, consider all of the factors Meted and evaluated above
• Commisslonees Signature: Date;
EAYPTTEVILLE A&P
MEDIA RECOMMENDATION
CALENDAR YEAR 2013
1] 2013 3013 4013
Jean )O Fe6rn aHn6 A I Mry Jane J,W A 4 6n Oe r Nv Iwr Oeamh• TDdI amdm Tbl
]I l IJ 11 M J 11 IS i3 J II IS l) 1 S I) Il M f U io ]] ) 10 1) lJ 1 e IJ SS l] S Il Is Sa 2 -T Ia SJ 311 l 11 SI ]d i 11 IS i] ] f 16 2l Im tlu S 11r1,wnlm ClmhM CpM
CORSOpRR/LPISIIR[ _ _
3013 MSme•Tn OoiY.lwfPo¢JC 1 37320 kOJW 210231 f 6.70
mIJMFti.-....^�^^-Nnrypv bvl
1/LASe H.' O 1 fUrS 2.90I.9M 3.90I.9M i An
OLWmm 65an•uelTvlo)
APrm•p lmA ,tc,lc l SLM2 J5AA OM 3 2346
IHY4p4C - - - - J f5A)5 )5.0111 731.0777 f 19.13
nM p®
1/6VmivIJC a HbJI U.mJ Il3.mJ S 35.53
Al llmepMlmmf
IRJIvimIVIJC 3 H}6a 34570 IUSm f no
mmePu q
IbRfeTnN LLmny JC(SW E41in.AMNRNMOOK) I SSAMIwito 63 oro M.OM1 S S.H
APFmmIpW¢Tmd Oi�¢1vy4CI3W PJi1im�TN)M9) I 16.110 BA,IXO S'A}W f To
Mika liriip
API'map 116ASe Tmsl Uanb3'JC 1 n133 tlf.IpJ OS,0.V 3 3.17
pagx m 16e 6m6un 301 J Trod Omt(p•b Lm ml l Evlp)
1/J59me4Camlim S•®i 1 w IUp]0 133,(31 3
Arnim Rml
J UAM "M %.Mf MIS
Mimvi ore
IKVaIimI K' s uA]s umJ 02.313 S ]SAS
F%mmlk nSv l.Tm Cmuv(IJ�LLM1IINnLL a?�im omge)Apil'IS. 13 J SIM9 looW now 3 3539
Fmy M FI]v )Ap1I'ISJ.WO'14 9 !3.311 lom VOM $ J).m
®C9M 5>P°�-3013/2073 _ a f16AU MOJXM ROOM S N.ol
mvelafm^mivamlYlYvJvpd _ __ _ _ _ _ _ ___ IS fS.ml JH 4130 S LIMA]
Rarc1�0�m.®PaySvugwry 13 nA59 .So 6311 3 I.IN.71
W v.®
AmmI F%vlenik.ARTmim SSmmNp _ 1 ill W6,X0 1M 5 4114,13M$= H,IIe
iv3eM RmcAdO�ie(ImSmiq®•toe Oa AM1mm\mbfmile) mf1 3wAq 3 SO.m
Wim lla9J%A6amidq.Omp%L"¢�Nelm�id-hAar'val Tvaelm,4 Remplm, 70319 HSJm I,CN 36312261 3 J.H
mAaAM T�CIYSCFAAMW/O AstfMyb' AC•VW'JW�[b.AM••.4v'M
NNS Tm(duM%wGTm) • I 513.00 MWAM
IOpIC.ro.\SV.1IJF/IY.6ORF, 11945 31.mws f 5.91
TOWN CE�Elt
C1o4 IIIS. 9®eJC 6 54167 ];010 IJ;m] f 61.3]
CLi9m5v110.99meAC(Ab rm 20131tl5a) 1 m um sspp 3
wwdmpin 3 (NNm)11N AC 3 36313 N300 49M 5 3965
N1 eiikll9 JC _ 3 RHS 10.0]) Wol)) 3 Im.JI
MI®IEi4IN6FaRJC(Pti10®mli lvlpl) I So IO0.O 10p0 3
NmEca Mb®fl®mA,am111gJbimWluw Q :1 11 C Q - 5 "S 4,536 3SIUM 3 31331
IIWFa60a®MS®IIq.99me4C _ _ fA
Impq 3 Illm
111 /9 lb® A l 14141viadJ A6mImu1( :•ml a M¢Iim Slmution) 1 IILN 1;011 S 93.14
13SM) 14mO 5 IH.13
Cv� k(CPC)mFniy Fv3Vn1 wmoYEiv 31 mile1301 530 5 SN]m
TIMI. mom CF.\TF.'R 359.133 3 956s
AT Megertie
IRVUIb1 aC ) n.]m ISM Isom) S 33.71
PNmk.m IaUua;lfav3]NOMI mAR/INgN/ILVMO'iNO. 11.960 1SAW 1 II.w f ]bur
MTAL.CUATO.\'IIOV.TY, 1116m 11496d 9 9971
CROUP TOURXRDIA . _
Crory Tm Mape
IbA3e4C IAM®m•pctim) 3 3L9 ism "M f 71147
LR1P 4C 3 53¢31 13.0.0 Moto f 9569
Omp Tan!l.ob
IIbA{e4C(MS®m�pmin) I 1920 moo 3 49.50
I.G41g4C(Jmmyli60m urn b]pIl 1 1950 mWP()] WAXX)moo f 49.31
11mk TnxlMw3®m. IryRK4C INF®m�mim) 1 fIJPb 4,570 4,500 f HIJI
Curie- IASAp4CINlmmmrycl'm) 3 6.M
AW m m f 13113 SES
SmI1 MmWMit-lmsmmY 4C 3 31.')A ismJ moo 1 S3,M
Cm•mllm Fav!- 1IJ�99®a4C 1 3 35031 loMotl 3 14033
MUOve Oltry TnM- IbRi[4C IAM®m•q vlim)
: su31 m.IM +atm f 4u7
Ixaiveicm M.�'m.3)uAM®am�Tmel avJ[(Imln-11sV.Av14c(1\Mn®ml3 aapt) I so ssAm ss.)o) f
RMI.-r"UP MUR.MEDIA 313,6[] U))m 3 mm
95vu Rv®Im Mwpvml Maprn
1p59®e4C ) Hb91 II,Op H.00 3 31.39
SVAwI•m•65^4Qim
IMb®u14C 4 14,103IaAm (6.470 5 131.31
SSvts TmrtlMq�n
Ins9m.4c J nAm 17M Sim f U.12
Fa4N.LTCIe9eIigR®va mARJr3WIVKST50'IA(Ie evvl We FnmP^lklwrMmubn) 3410 H.m) I Jslo f 1=35
Fa1mk.CIC Ie3eIm3OigclimuAM%.OI(MgMO'IA(mmµm lhlrc Melin3lap Rre) 971 SIAss 1 975 f 1=35
F•¢1xvk.ClC w3nml 6v6vcM®m5p mw14 f. . ..3me) ___ __ IM Ins 1 IM 3 3)52.01
Fvtlo`A-CM Im3niq TtmA r®Mi (IMq b 9411 bIWI3m') H5 SIMM 1 H] 3 233139
F[tl-CTC Wrong SxLC um Om mumu iscadiosm IM125 lam) sM SIA99 1 on 3 2.n5 0
1'vf•N.CPC ImpIm3 Av0me fineeeim�ife(katilpm1141 fm005ve1 TIN 31b53I Ra 3 317059
IOUI.-.9PoRI.T.VARSh.'IIFO SM.M31 I191M 3 IW35
NIfNF MARR)'FINf
AM®WMv�Vl4EmeOvd�tmb. 14.16®a14C ) u.719 9" Nino f "A1
F�-Mua5ti100mkmeam AWIN.OlUK4AIpid 1.159 31.0p 1 1,159 f 3333.34
VmIN-C1C Iemiy Mm%Uiq humal m ANULOKM&MP'IA
6,IH HOSI 1 6.I54 3 6Mm
AY Map3
I&Vmkal4C 5 33{m 35" 173OF2 f 30.37
1'mimt-CRC IeMi0.3nKLive wM/f1WYJK4AtMNMIMUO.
41
2= H,743 1 S.RO 3 2ASSM
FavBot-CIC 9m�Aiq gv"vy0'nmmmom ui0ia 50¢ik Miro AFgalmrilk 31C0 3515] 1 ;m] $ 3A39.32
Wine Mvmy.CPMmdq wilemlm roth1•atl mSnilp MWPtomtl�m veyvie m Ne R SmiIM'O mOMn
JA.IbI n.MS 1 Jm,l6) S 6.H
TOM.MCM.30ARA].T.YC. 329.'T SPoJ01 1 49.A
.IIO.YTIILI' IRAY' pyl0 ".Sm Sl9JU 3!1.103 StyS4 H9.6M SI I,D]tl SII.527 pl,Op 33403E HALL Sllyl SIE).Ela
QOARn:RI I,TMAL9 Sµ9Js 5374.4z7 1 Sif.bl ST}if
ll P ,4C®
IR-Itra4C
I/J.PoJ•IC
I/LIbp4C
I/6ISee4C
I/J YCeIC
OW'--