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HomeMy WebLinkAbout2012-12-10 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION December 10, 2012 2 :00 p.m. Fayetteville Town Center I. Call to Order – Maudie Schmitt II. Reports A. Approval of Minutes for November B. Financial Report 1 . HMR Revenues – Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts – Kit Williams C. Departmental Reports 1 .Clinton House Museum 2. Convention and Visitors Bureau 3 . Town Center 4. Executive Director D. Advertising Agency Report – Mike Sells • 111. Old Business A.University of Arkansas request IV. New Business A.Approyal of Town Center budget for 2013 — V. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 12, 2012 commissioners Present: Ching Mong, Bob Davis, Bobby Ferrell, Bill Lyle, Hannah Mills, Maudie Schmitt and Justin Tennant. Commissioner Absent: None Staff Present: Marilyn Heifner CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 12, 2012, at 2:00 p.m. following the Committee of the Whole meeting to discuss funding requests. MINUTES Moved by Ferrell, second by Mong to approve the October minutes of the Commission. Motion carried. APPROVAL OF BUDGETS Moved by Davis, second by Ferrell to approve budgets of Clinton House Museum, Convention Visitors Bureau, and A & P Commission. Motion carried. APPROVAL OF FUNDING REQUESTS Moved by Davis, second by Tennant to approve funding requests in the amount of $142,328 as follows: • Last Night 2012 - $3,000 to come out of the 2012 budget Arts Live - $2,000 Community Creative Center - $5,000 (for outdoor signage) DECA - $1,828 Dig In! - Food and Farming Festival - $3,000 7A Boys & Girls State Basketball - $10,000 Tri-State Volleyball Challenge - $3,000 Weekend of Champions - $9,000 Fayetteville Youth Baseball - 0 Fayetteville Foam Fest - $5,100 Fayetteville Underground - $40,000 Iron Pig Festival - $2,000 Joe Martin Stage Race - $5,000 NWA Men's Expo - $500 Ozark Blues Society "Blues in the Natural State" - $4,000 Ozark Valley Triathlon - 0 TheatreSquared - $20,000 WordCamp - $500 NWA Earth Days - $2,000 Hooten Kickoff Classic - $5,000 Freedom Fireworks - $15,000 SEC Men's & Women's Indoor Track Championships - $2,400 • NCAA Men's & Women's Indoor Track Championships - $5,000 NCAA Men's Golf Regional Championships - $2,000 Motion carried. FINANCIAL REPORTS HMR Revenue - Marilyn reported that HMR revenue for October was the highest monthly collection ever - a total of $241,000. This represents an increase of 12.25% for the month, and 11.05% •for the year to date. Financial Statements - Keith Glass reviewed financial statements for September. All accounts are under budget and show increase in income. Delinquent Tax Collection Efforts - Marilyn gave Kit Williams report on collection efforts. Prosecutor collected $1,635.60 in overdue HMR taxes. Payments were from three cases - two of those restaurant owners paid in full and had their case closed. DEPARTMENTAL REPORTS Commissioners were asked to review Department Reports which were included in the agenda. OLD BUSINESS UNIVERSITY OF ARKANSAS REQUEST Marilyn reviewed information that the Commissioners had received regarding the $1 million request from the University for a Performance Hall. Information included 1) opinion from the Attorney General, opinion from Kit Williams, as well as information regarding the University impact on the HMR taxes and economic impact. Mark Power (asst. vice chancellor for UA Advancement) reported on a $6 million dollar lead gift from Jim and Joyce Faulkner. Other commitments have been received and UA has $5 million left to raise. Rhonda Mains (Music Department) said the UA Music Department hosted over 200 events last year. They wish to bring in public school educators for a program, have a Tuba Euphonium Festival, and a Chamber Music Oeries. Andy Gibb (Drama Department) lent the full support of the Drama Department for the request. The facility will serve the need for campus and community which is currently not being met. The facility will not be a redundancy of Walton Arts Center, but an enhancement for it. Bobby Davis asked how the University will promote its events to the community? Mains said the campaign will monitor 841 names on a list of social media and postcards of events will be printed. Online ticketing will be available. The Community will have access in the summer, Christmas holidays and will have a Business Manager on staff. Tennant asked the time frame for the project. The remodeling will not begin for 2-3 years because the Gym is currently being used as overflow for the architecture department. Tennant wanted to make sure that construction was not imminent. The Town and Gown Committee has not met to look at this and they meet on Monday. Though it's not on their agenda, Tennant is sure that Mark Kinion or Steve Clark can get it on the agenda. The Town and Gown Committee's focus is to look at issues that affect the University and City. City Council is doing a lot to help the university and Tennant doesn't feel comfortable voting on this today. Davis asked that Marilyn attend the meeting and discuss what the A & P does and what the funds can be spent on as well as our mission. Song said he was interested in what the committee had to say. Davis said the economic impact from football alone was $45 million. In 2012 year to date (October), the vendors to the UA have collected I� $40,842 in HMR taxes. UA brings someone here every week day to stay in hotels. It is the largest economic factor for the city of Fayetteville and the economic engine for the community. Tennant asked if the fine arts building brings in enough to justify one million dollars. He said if the issue ent to a vote of the citizens, it would be voted down overwhelmingly. Mong asked what impact in off season this facility would provide and asked about access to the community. Davis said the facility would largely be occupied by the University events and what does that bring to the community. Schmitt pointed out that the UA is the largest contributor to the HMR. Twenty years ago the University invested $6 million dollars in the Walton Arts Center with the assurance that they would be able to use it. Growth in Walton Arts Center programming has made those days available fewer and fewer. She indicated that the Town and Gown Advisory Committee could look at the issue, but the A & P Commission won't rule the A & P decision. It couldn't hurt to get an opinion from them. Farrell moved to send the issue to the Town and Gown Committee and the Commission vote on it in December, second by Davis. Motion carried. ADVERTISING AGENCY REPORT Drew Finkbeiner reported that the Agency was working on Media plan for 2013 and will present it at the December meeting. Heifner announced that the A & P Commission 35th anniversary celebration will be from 4 - 6 p.m. on December 10. Were being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director Fayetteville A & P Commission • 0 0 0 Date of Event Funding Request Amt of Request 2012 received Exec. Dir. Recor Commission Appr. 2012 EVENTS 8-Dec Merry Little Christmas at Mo $ 5,000.00 0 12/31/2012 Last Night $ 16, 100.00 $ 70000.00 3000 2013 EVENTS Jan-lune 2013 Arts Live $ 10,000.00 $ 21000.00 $ 21000.00 2,000 2012-2013 Community Creative Center $ 10,000.00 $ 5,000.00 $ 50000.00 50000 February 7, 2012 DECA 1 day T. C. rental $ 1,828.00 $ 1,828.00 1,828 Feb 28-Mar 2 Dig In ! Food and Farming Fes $ 14,500.00 $ 3,000.00 3,000 Feb 27-Mar 2 7A Boys & Girls State Baseke $ 10,000.00 $ 100000.00 10,000 21-Sep Tri-State Volleyball Challeng $ 3,000.00 $ 31000.00 $ 31000.00 3,000 May 17-18 Weekend of Champions $ 9,000.00 $ 10,000.00 $ 90000.00 91000 Fayetteville Youth Baseball $ 16,000.00 Fayetteville Foam Fest $ 100000.00 $ 6,500.00 $ 5, 100.00 51100 Fayetteville Underground $ 400000.00 $ 55,000.00 $ 40,000.00 40,000 30-Mar Iron Pig Festival $ 5,000.00 $ 2,500.00 $ 21000.00 2,000 April 25-28 Joe Martin Stage Race $ 20,000.00 $ - 5,000 16-Mar NWA Men's Expo $ 2,512.00 $ 500.00 $ 500.00 500 April first weekend Ozark Blues Society "Blues in $ 15,000.00 $ 4,000 23-Jun Ozark Valley Triathlon $ 5,000.00 $ - 2013 TheatreSquared $ 25,000.00 $ 200000.00 $ 15,000.00 20,000 July last weekend WordCamp $ 2,000.00 $ 1,000.00 $ 500.00 500 Spring 2013 NWA Earth Days $ 12,000.00 $ 2,000.00 $ 3,000.00 2,000 2-Sep Hooten Kickoff Classic $ 20,000.00 $ 71000.00 $ 51000.00 5,000 4-Jul Freedom Fireworks $ 25,000.00 $ 15,000.00 $ 15,000.00 15,000 Feb 22-24 SEC Men's and Women's Indi $ 3,500.00 $ 2,400.00 2,400 March 8-9 NCAA Men's & Women's Ind $ 71000.00 $ 5,000.00 51000 May 16-18 NCAA Men's Golf Regional Cl $ 7,500.00 $ 2,000.00 2,000 $ 2800612.00 $ 129,328.00 142,328 Available funds for distribution - $ 182,269 • Advertising and Promotion Commission For month of November 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 209, 399.02 Prior Year Collected (2120.0912 .4101 .01 ) $ - First Security Investment Interest Revenue (2120.0912.4708.00) $ 935.79 Total Revenues $ 210,334.81 Annual Bond Audit Expense (2120.9120.7602.60) Collection Expense (2120.9120.5333.00) $ —(4, 187.98)- Bank 4, 187.98)Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (56,228.57) 2011 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (60,416.55) Total Check to A&P $ 149,918.26 • e - This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $1661645 0.00% $179,546 7.74% $205,939 14.70% February $1672141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $180,027 $1720662 -4.09% $169,093 -2.06% $201 ,015 18.88% April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89% May $190,320 $185,096 -2.74% $188,149 1 .65% $203,966 8.41 % June $190,237 $184,371 -3.08% $205,700 11 .57% $222,062 7.95% July $180,944 $196,323 0.08% $205,438 4.60% $214,750 4.53% August $167,897 $180,741 7.65% $189,839 5.03% $202,624 6.73% September $176,463 $184,471 4.54% $1952427 5.94% $215,653 10.35% October $189,728 $195,169 2.87% $214,713 10.01 % $241 ,017 12.25% November $1900887 $213,494 11 .84% $203,529 -4.67% $210,335 3.34% December $174,568 $171 ,511 -0. 18% $202,027 17.79% Total $ $291659969 $2,182,155 0.75% $29299,473 5.38% $2,3139490 10.30% \filename Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846-3424 (479) 5714812 fax fax (479) 846-4314 Accountant's Compilation Report To Commission Members, I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission. The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton Clouse Museum as of October 31 , 2012 and the related Statements of Revenue and Expenses for the period then ended, and ten months then ended and the period then ended last year, and nine months then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended and ren months then ended last year. 1 have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for • designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. 1 am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville 'town Center, The Convention and Visitors Buredu, and The Clinton House Museum. A Keith M.� - Glad , CPA / .261 L' • Date Email: lceith@nwacpa.com www nwacpaxom Fayetteville A&P Commission Slatemcnt of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2012 ASSETS Carmol Assets Cb'B Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 181 ,830.50 Ist Security A&P General #8714 583,444. 18 1 st Sec Fay Town Cir 48722 249,655.57 Ist Sec. Clinton House #8749 437604.70 Ist Sec. Conv Visitor #8730 90,979.59 Arvesl Payroll Account #4636 1 ,175. 12 Accounts Receivable 18.48 Due From Other Funds 8,212.48 Investments 1 ,834,303.88 Investment Adj to Market 4,321 .33 Prepaid Expenses 70130 Total Current Assets 1998,447, 13 Property and Equipmcnt Furniture and Fixtures 34,550.01 Equipment 92,309.97 CVB Building 930,569.02 C'VB Land 19&621 .00 Building Additions 41018738 Accum. Depreciation (340.227.64) Total Property and Equipment 1 ,3269109.74 Other Assets Deposits 1 ,904.91 Total Other Assets 1 ,904.91 Total Assets $ 4,326,461 .78 LIABILITIES AND CAPI'T'AL Current Liabilities Colonial Life & Ace Ins Payabl $ (I , 157.02) Federal Payroll Taxes Payable 8,922.93 PUTA Tax Payable 732.93 State Payroll Taxes Payable 23.26 SUTA Payablc ( 1 ,641 .39) Employee Benefits Payable 14,966.37 Duc to Other Funds 49820.34 Due to Town Center 4, 142.40 Total Current Liabilities 30,809.82 Long-Tenn Liabilities Total Long-Term Liabilities 0,00 Total Liabilities 30.809.82 • Capital Beginning Balance Equity 3.879,562.33 Unresticted Fund Balance 167,352.22 See Accountants' Compilation Repan Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2012 • Restricted Fund-540 Film Grant 221 .53 Net Income 248,515.88 Total Capital 4,295,651 .96 Total Liabilities & Capital $ 426,461 .78 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenuc & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2012 • Current Month Year to Date Revenues HMR Tax Revenue S 240,966.98 84.48 S 2,078,968.28 76.29 Prior Year HMR Tax Revenue 50.00 0.02 24,258.38 0.89 Rental Income 34,383.71 12.05 3421986.31 12.59 Other Income 1 ,643.00 0.58 19.368.63 0.71 Artini Income 0.00 0.00 160.00 0.01 Parking Revenue 811 .00 0.28 6. 114.75 0.22 Parking Lease 0.00 0.00 7,965.51 0.29 Gift Shop Sales 1 ,091 .36 0.38 5,600.86 0.21 Visitor Store 3,975.93 1 .39 45,963.07 1 .69 Partnership Income 0.00 0.00 2,000.00 0.07 Admission Revenue 334.00 0. 12 5,730.04 0.21 Special Projects 0.00 0.00 4,766.00 0. 17 Interest Income Investments 0.00 0.00 8,777. 16 0.32 Interestincome Checking 461 .67 0. 16 4. 126.74 0. 15 Visitor Guide Ad Income 0.00 0.00 36,650.00 1 .34 LOTO Sponsor Income 19525.00 0.53 1 .525.00 O.U6 I-ransfer In 0.00 0.00 130,000.00 4.77 Total Revenues 285.242.65 100.00 2,724,960.73 100.00 Cost of Sales Clinton House (lift Shop 513. 14 0. 18 4,759.55 0. 17 Total Cont of Sales 513. 14 0. 18 4,759.55 0. 17 • Gross Profit 284,729.51 99.82 2.720.201 . 18 99.83 Expenses Signage- Tourism 109.25 0.04 8,082. 19 0.30 Credit Card Discounts 687.62 0.24 5,434.66 0.20 Bank Charges 104.00 0.04 214.48 0.01 Advertising & Marketing 725.00 0.25 305,972.64 11 .23 Brochures 0.00 0.00 154,356.86 5.66 Accounting & legal Fees 650.00 0.23 10,058. 10 0.37 Audit Expense 0.00 0.00 2.200.00 0.08 Office Expense 197.95 0.07 13,365.21 0.49 Visitor Store Exp 818.00 0.29 40302.20 1 .48 Insurance-Building 0.W 0.00 9, 134.00 0.34 Insurance & Health Benefits 4,718.68 1 .65 54.431 .38 2.00 408 (P) Company Match 1 ,076.00 0.38 9,968.94 037 Car Allowance 300.00 0. 11 31000.00 0. 11 Telephone Expense 740.30 0.26 59902.40 0.22 Postage and Shipping Expense 500.00 0. 18 14.687.40 0.54 Material & Supplies 0.00 0.00 66.51 0.00 Rent 0.00 0.00 12,000.00 0.44 Maintenance/Lawn 50.00 0.02 475.00 0.02 Repairs & Maintenance Expense 1 ,344.20 0.47 599633. 11 2. 19 Kamensky Fountain Maintenance 193.93 0.07 19965.53 0.07 Linens 213.03 0.07 219671 .06 0.80 Printing Expense 0.00 0.00 395.49 0.01 Publications & Dues 0.00 0.00 3,599.00 0. 13 Travel/Training Expense 0.00 0.00 30.468.95 1 . 12 Taxes & Licenses 0.00 0.00 4,008.80 0.15 Collections Expense 41820.34 1 .69 42,064.54 1 .54 • Payroll Tax Expense 2,978.70 1 .04 34,994. 14 1 .28 Convention Development 237.50 0.08 76.58631 2.81 Contract Labor 5,472.00 1 .92 51 ,606.23 1 .89 Wages Expense 37,397.75 13. 11 366,652.73 13.46 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2012 • Current Month Year to Date Electricity Utility 4,421 . 11 1 .55 55.583. 13 2.04 Gas Utility 110.06 0.04 7,497.79 0.28 Water Utility 16224 0.06 8,327.35 0.31 Cable 53438 0. 19 5,736.07 0.21 Recycling 0.00 0.00 1 ,046. 15 0.04 Security 261 .85 0.09 4,526.64 0. 17 Airport Advertising 0.00 0.00 5, 175.00 0. 19 Minor Equipment 0.00 0.00 15,456.43 0.57 Minor Equipment Capitalized 0.00 0.00 38,814.72 1 .42 Airport Info Booth 0.00 0.00 39600.00 0. 13 Other Expense 775.00 0.27 3,526.2.5 0. 13 Artini Expenses 0.00 0.00 311 .41 0.01 LOTO Special Project 0.00 0.00 546.25 0.02 Misc Special Project 62,81 1 .76 22.02 282,830.77 10.38 Band Payments-Town Center 56228.57 19.71 561 ,434.48 20.60 Trustee Expense 0.00 0.00 3.975.00 0. 15 Transfer OUt 0.00 0.00 130,000.00 4.77 Total Expenses 188,639.22 66. 13 2,471 ,685.30 90.71 Net Income $ 96,090.29 33.69 $ 248,515.88 9. 12 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 240,966.98 $ 214,597. 18 $ 2,078.968.28 $ 1 ,879,89527 Prior Year HMR Tax Revenue 50.00 116.30 24,258.38 12,873.81 Rental Income 34,383.71 28,056.48 342.986.31 325.568.88 Other Income 11643.00 2,026.00 19,368.63 16,439.85 Artini Income 0.00 0.00 160.00 0.00 Parking Revenue 811 .00 875,00 6, 114.75 4.366.00 Parking Lease 0.00 0.00 7,965.51 8,680.86 Gift Shop Sales 1 ,091 .36 203.73 5,600.86 3,534.50 Visitor Store 3,975.93 7.255.70 45,963.07 51 ,604.27 Partnership Income 0.00 0.00 2,000.00 4,400.00 Admission Revenue 334.00 1 ,440.44 5.730.04 6,423.57 Special Projects 0.00 0.00 4,766.00 9,442. 19 Interest Income Investments 0.00 1 .899.36 89777. 16 11 ,924.63 Interest Income Checking 461 .67 258.22 4, 126.74 3,855. 17 Visitor Guide Ad Income 0.00 0.00 36,650.00 12,075.00 Hospitality Summit 0.00 0.00 0.00 180.00 LOTO Sponsor Income 1 ,525.00 1 ,175.00 1 ,525,00 1 ,260.00 Fee Refunds 0.00 0.00 0.00 (2,525.00) Transfer In 0.00 0.00 130.000.00 130,000.00 Total Revenues 285,242.65 257,903.41 2,724,960.73 21479,999.00 Cost of Sales Clinton House Gift Shop 513.14 0.00 4.759.55 3,714.78 • Total Cost of Sales 513. 14 0.00 4,759.55 3,714.78 Gross Profit 284,729.51 257,903.41 2,720.201 .18 2,476,284.22 Expenses Signage- Tourism 109.25 35.00 8,082. 19 6,814.04 Credit Card Discounts 687.62 423.61 51434.66 4,936.88 Bank Charges 104.00 0.00 214.48 437.73 Parking Expense 0.00 0.00 0.00 665.00 Advertising & Marketing 725.00 4,019.39 305,972.64 363,424.75 Brochures 0.00 0.00 154,356.86 147.688. 17 Accounting & Legal Fees 650.00 0.00 10,058. 10 5.870.00 Audit Expense 0.00 0.00 2,200.00 2,700.00 Office Expense 197.95 11053.33 13365.21 12.646.99 Visitor Store Exp 818.00 8.640.44 40.302.20 38.244.25 Insurance-Building 0.00 9,634.00 9,134.00 9.634.00 Insurance & Health BenefiLs 4,718.68 6,777.03 54,431 .38 48,51020 408 (P) Company Match 1 ,076.00 976.78 9,968.94 9. 167.38 Car Allowance 300.00 300.00 3,000.00 3,000.00 Telephone Expense 74030 1 ,267.53 5,902.40 8,276.06 Postage and Shipping Expense 500.00 (776.91 ) 14,687.40 10,644.75 Tracking Software 0.00 0.00 0.00 1 .695.00 Material & Supplies 0.00 0.00 66.51 2,019.64 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 50.00 25.00 475.00 490.97 Repairs & Maintenance Expense 19344.20 4,458.74 59.633. 11 126.356.31 Kamensky Fountain Maintenance 193.93 384.52 1 ,965.53 5.092. 10 • Linens 213.03 3,719.50 21 ,671 .06 21 .452.07 Printing Expense 0.00 0.00 395.49 0.00 Publications & Does 0.00 500.00 3.599.00 141415.00 Travel/Training Expense 0.00 4321 .83 30,468.95 25,907. 13 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2012 Current Month Current Month Year to Date Year m Date This Year Last Year 'I'his Year Last Year Taxes & Licenses 0.00 1 ,922.62 4,008.80 6,284.85 Collections Expense 4,820.34 4,29417 429064.54 37,855.38 Payroll Tax Expensc 2,978.70 2,714.72 34,994. 14 29, 195.51 Convention Development 237.50 4,908.25 76,586.31 35,937.08 Research Expcnse 0.00 0.00 0.00 475.t1U Contract Labor 5,472.00 4,361 .50 51 ,606.23 44,420.99 Wages Expense 37,397.75 34,798.73 366,652.73 348.375.05 Electricity Utility 4,421 . 11 4,099.56 55,583. 13 54.706.71 Gas Utility 110.06 272.82 79497.79 91532.09 Water Utility 162.24 171 .99 8,327.35 8, 126.92 Cable 534.38 812.26 5.736.07 6.406.51 Recycling 0.00 171 .89 1 .046. 15 1 ,444.77 Security 261 .85 291 .85 4,526.64 4,894.72 Airport Advertising 0.00 0.00 5. 175.00 4, 170.00 Minor Equipment 0.00 0.00 15,456.43 84.975. 10 Minor Equipment Capitalized 0.00 0.00 38,814.72 89,33832 Airport Info Booth 0.00 0.00 3,600.00 1 ,200.00 Other Expense 775.00 1 ,347.82 3.526.25 7,813.64 Artini Expenses 0.00 0.00 311 .41 0.00 All Star Game% 0.00 0.00 0.00 48,308.00 Saturday of Champions 0.00 0.00 0.00 6. 198.50 DELA 0.00 0.00 0.00 1 .827.75 Square Gardens 0.00 0.00 0.00 281 .65 Dickson St Special Project 0.00 0.00 0.00 900.00 Town Center Garden Maint 0.00 0.00 0.00 69.04 Joe Martin 0.00 0.00 0.00 2.500.00 • Bikes. Blues. & Hot Rods 0.00 0.00 0.00 445.00 Law Special Project 0.00 15,000.23 546.25 38,509. 13 Arts Live Theatre 0.00 0.00 0.00 1 ,000.00 Misc Special Project 62,811 .76 20,962.91 2829830.77 177,724.26 Bond Payments-Town Center 56.228.57 56, 133.99 561 ,434.48 562.869.99 Trustee Expense 0.00 1 , 125.00 3,975.00 4,500.00 Transfer OUt 0.00 0.00 130,000.00 130.000.00 Total Expenses 188,639.22 199. 150.20 2.471 .685.30 2.632,374.38 Net Income $ 96,090.29 $ 589753.21 $ 248,515.88 $ ( 156,090. 16) • See Accountants' Compilation Report Fa)ellevillc A PC'nnimssnon Stalcmrnls of Rimcnlne Lxpcnscs b) Division - Mplilictl Cash Bmis For the Month I'nding October31 2012 Fa)eitevillc A&P 'Iusvn Center Visitor Bureau • 2012 2011 2012 2011 1012 2011 Revenues 1IMR Tax Revenue S 240,966.98 5 214.597.18 Poor Year I IMR Tux Revenue Su.00 116.30 Rental lnoome 2.750.0(1 2.750.00 S 31 ,633.71 S 25,30648 Other Income 4RO.00 875.00 $ 1.163110 S 2.026110 Parking Revenue 811 .00 Gin shop Sales Visitor Store 3,97593 7,255711 Adinwain Rcvcnm Interest Incnmc Investments 1.999.36 Interest [name Checking 291 .49 145.51 108.34 59.07 41 80 37 31 Transfer In LO'W Spoisur 1.52500 1. 175.00 Visllor Guidc Ad Income Total Revenues 244,058.47 219.508.35 33,033.05 26.240.55 6,705 73 111494 01 Clinton House Oren Shop 'Total Cal of Soles Omss Profit 244,1158.47 219,508.35 33.033.05 26,240.55 6.705.73 1049401 Expenses Signage- tourism I(N 25 25 W 10.00 Bank Charge 104.18) Credit Card U1w:ounm 418.30 190.47 189 311 185 15 Advertising & Marketing 725 00 3.03456 994.83 Accounting & Legal Fces 650.00 Office Expense 109.49 84. 12 566. 14 25087 • Visitor Stun hap 818.110 8,640.44 Insurance 1,804.30 9.634.00 Insurance & Health Benefits 458.26 1 ,382.46 2.698.05 2,417. 14 1813.53 409 (P) Company Match 330.0 200.00 307.98 28924 353.26 41028 Car Allnwance 300.0(1 34.00 fcicphune Expense .310.93 205.78 34407 18626 Postage and Shipping Expense 50000 (794.50( 11) '15 Mainlenancell assn Repairs & Maintenance Expense 193.93 384.52 1.344.20 468.79 Linins 213.03 3,719.50 Publications and Ducs 500.00 Travel/Training Expense 1 .030.00 3.291 8.3 I axes & Licenses 1 .92262 Collectitms Expense 4,820.34 4,294.27 Payroll Tax Expense 858.62 517 12 957.64 865.75 94632 1, 134.96 Cnnvenlion Development 2,31191 237 50 2.50634 Contract Labor 2.750.00 2,75000 2. 152.00 1 ,43150 Wuges Expense 11.000.00 6,666.66 11,37393 11 ,36582 12.198.82 14.19125 Electricity Utility 4.96.99 3.725.08 334 12 32139 Gas Utility 110.06 244.02 w'alcr Lililrp Cable 534 38 547.83 Recycling 171 .89 Sccunq 240.00 270.00 Other Expaius 759.96 77i 00 568 14 Misc Special Project 58.288.06 20,033 93 4,220.65 15.929.21 Bond Payments-Town Center 56228.57 56. 133 99 Tmsicc Expense 1 , 125.00 'local Expenses 137.316.03 103.108.83 27,736 67 53.307.90 111613 67 34201 29 • Nct Income S 106,742.44 S 116.399.52 $ 5146.38 S (27,067.35) S ( 11.907.991 S (23.70728) Scc Accoummnts' Compilation Report Fa)eltevdle A PComm iwon Slmements of Rcsenue I :xpensa b) Division - Modi licA C ie h Ilasis For the Month Ceding October 312012 Clinton House 10I'At. • 2012 2011 2012 2011 Revenues HM11 '1"ax Revenue S 240.966.98 S 214,597 18 Prior Year HMR Tax Revenue 50.00 116.30 Rental Income 34.383 71 28.056.48 Other Income 1.643.00 2.901 .1111 Parking Revenue 811 .00 - Gdl Shop Salta 1 .091 36 S 203.73 1.091 .36 203.73 Vonur Store 197593 7255,7(1 Admission Revenuc 334.00 1.440.44 334.00 1 .44044 Intcral Income Investments - 1 .89936 Interest Income Checking 20.04 1633 461 .67 25822 frenslcr In - - I.OTO Sponsor 1.52500 1. 17500 Visitor Guide Ad Income Total Revenues 1,445.40 1100 .10 285,242.65 257.903.41 Clinton Ilouse Gill Shop 513 14 513. 13 Total Cost of Sala 513. 14 513. 14 Gross Prolit 932.26 1 .660.50 284.729 51 257.903.41 L•xpenses Signage. founsm 109.25 3500 (lank C lwgc 104.00 Credit Card Discounts 79.93 57.99 68762 423.61 Advertising & Merkctmg 725.00 4.019.39 Acmuntmg & legal pea 650,00 - OI'fiee Expense 113.83 126.83 197.05 1 .053.33 • Visitor Store Exp 818.00 8,640.44 Insura"M 11.438.30 Insurance & Hcalth Benefits 46082 461 .15 4,718.68 4.97273 408 (P) C'ompan) Match 84.76 77.26 1,076.00 97678 Car Allnw Lv 300.00 300.00 fcicphont Expense 85 30 275.49 740.30 1.267 53 Postage and Shipping Expense 664 500.00 (77691 ) Maintenance/fnwn 5000 25.00 50.00 25.00 Repairs & Maintenance F.xpeme 3,989.95 1 ,578. 13 4.843.26 ).mere 21103 3.719.50 Publications and Does - 500.00 TmvCVfraining Expense - 4.321.83 Taxes & Licenses - 1,922.62 Collections Expense 4.820.34 4,294.27 Payroll Tax Expense 216. 12 196.99 2,978.70 2.714.72 Convention Development 237.50 4ARM 25 Contract labor 57000 180.00 5.472.00 4.361 .50 W88m Expense 2.825.(10 2.57500 37.39775 34.798.73 Electricity Unto) 53.09 4.421 . 11 4,099.56 Gits Utility 28.80 110.06 272.82 Water Utility 162.24 171.99 162.24 171 .99 Cable 264.43 534.38 812,26 Recycling 171.89 Security 2185 21 .85 261.85 291.85 Other Expenses 1972 77500 1,347.82 Miu Speeiul Project 303.05 62.811.76 35.963. 14 Bond PaymcnwTown Center 56.228.57 56,133 99 'frustee Expense 1, 125.01) Total Expenses 4,972.90 8,532 18 188.639.22 199.150.20 • Ha Income S (4.040.64) S (6.871.68) S 96.090.29 S 58,753.21 Six: Accountants' Compilation Report Fxy'dicsdle A PCommisaon Stmenx-ms of Rmenue Eyllxns5ix b3 IJlnuon - Wdditd Cash Rai I or the 1 c4, Months 1-coling October 31, 7111_' Iasdle0le A&P _ rowm Center Vomw Hunau _ 2012 22"11 2012 -__ 2611 2012 24,11 RL"nuts HMR Tax Revenue S 2,078.968 28 S 1879,895 27 Prix Year IIMR Tux Revenue 24.158.38 12.873.81 Rental Income _7,500181 27,511000 S 314.88631 S 294.69249 S 30000 S 1639 Other lmmne 3 632 75 4 /45 % 5,196 91 4,47500 16JP10 97 21 122114 Parking Relcmc 2500 0,11475 4 341 t4) Parking Lzivw 1!14411 63851 602140 6,04235 (4,0 Shop Sol" Von"r Stum 45.96307 51.60427 Admission Revenue I runsler from A&P 100,0(0.(X) I(a),w) 10 Intnat Income lnv'almems R 777 16 11.92463 Int"M Income Checking 2.91130 2.869.59 89().23 531 30 283.66 11323 LOTO Sporsm 1 .52500 1,260181 Vlulnr Oulde Ad Income 36,65010 12.175 (10 I oM! Rcrmua 2,184,56198 1953.84681 333,1I 60 310,08214 164,16470 17477591 cost of tiula Clinton I lome Gig Shop Total Cuss at Sales Gross Profit 2.194,361 98 1953.846.91 333,10960 110,08214 164.1647U 174.77593 Espcasn Signage- 1'ounsln 8,23219 6,585.54 '_'_850 ( 15000) Bank Charge 139 00 254.88 19285 Credit Card Discounts 2,52538 2,434 19 2.166 14 1.891 54 Advertatng & Marketing 304944 88 135.016. 18 197 12 27.828 87 8(9) (d 579 70 Rrnchures 154356 86 147.688. 17 Accounting & Legal Fees 12358 IU 8.570.1.11) Office Expense 62956 2,660.58 5.2i996 5.42383 6.54269 502014 Visitor Store Fxp 4030220 38. 1902.5 • Imuranca Building 9,134.01) 9.53400 Insurance & I Iudth Hcrchts 7.23372 6.106.35 20,094 26 18 052 h3 21 .942 42 20.092) 76 408 (PI Compom Minds 2'_95110 1,994 37 1,122 18 7.538 89 3.75654 3.862 65 Car Allows 3.000011 3.000.00 Telephone Expense 080, 2.60600 4.04343 J 423 '_6 Postage and Slopping Expense 13,925 64 10,017 17 682 20 609 99 7956 1" 95 Rent Mwnten intt9own 21197 Tracking Snfnsare Repairs & Maintenance F.xpeme 3.456.79 48.374.81 %,323.49 61,13839 1,78827 5,793 28 I.Incnu 21.671.06 21,45207 Pubhcauom and rtes 1,730 (H) 1136500 14400 1,725.10 2859001 I m%s:1 I'mining E.xpcmc 6.991.71 1 .230.00 4542 2221.501 17 24.114 81 la5a & I icenses 49880 192262 3,51000 4195181 40534 Coilceuum, Ewnse 42,064 N 37,855.38 Payroll 'ran Expeme 8,02441 5,429. 10 11.76180 9.36379 12 69960 12.171197 Crmvenuun Deselopmn0 35,260 50 13.212 19 41.325.72 22,724 99 Contract Labor 27,500 (81 27,5% 110 '_11,141 (11) 15.32349 23023 4750" Wag" kxpeaxe 89,166.66 66,66658 119.576.44 111.84890 131,07_ 13 143.12469 ElecOrci" (Juln) 5774 511.458 25 50,170 66 4.25231 3.37290 Gro lltdoh 6,735.52 8,54985 Water Uldip 6,145.63 6,426.81 56700 4954,1 Cable 5.477.12 5.41970 72238 Recycling 1.046. 15 1,44477 Seeurav 4.3U8. 14 4.67622 Airport Adwrinang 5,17SM 4.17000 Mer Expenwc (2h (60 1,39.1 .34 1,1)9937 3695 Ni 2,77420 271492 Minor Equipment 2447 20 4,09226 5.782 98 72,212.89 7.22625 9,Mll 43 Mlnu ligmpment C'upul6ied 38.814 P_ 89,33832 Airport Info Barth 1.606 (10 1,20000 Mac Special Pruls74 250.181. 10 240.829 29 22,58577 26.611 21 4.86242 10.322 91 Trlatx fap5nsc 3,975.% 4.500.00 Rend Povmcno lows ccmar %1.434 48 562,869 99 Trenialu Oto 130,000.00 130,1300.0U • 'rmnl Gxpensev 1.678,483 16 1.684,757 63 417,480 98 563,424 54 315407.01 313.575 61 No Income S 50607882 S 269.089. 18 S (84,371.38) S (25334240) S (151,242 .1) S ( 13879969) Sae Accolmtanti Cornpdmun Rcpon Fayetteville A P Commission Slatenwras of Revenue Expenses b7 Dix inion - Modifnd Cash Bats I•of the Ten Months Ending October 31, 2011 ('Inion House TOTAL 2012 2011 201: 2011 Revenues HMR I ax Revenue S 2,1178.968 28 5 1,879.89.5 27 Pnor Year IIMR lux Revenue 24.258 38 12,873 81 Rental In umc S 31000 S 835 W 342.98611 323,04398 Uthcr Inexime, 1.35404 364.100 2619463 30,46204 Palkmg Roulue 6 114 74 4366.00 Parking I case 7,965 51 8,680 x6 Carl Shop Sales 5.6000 .1,5.14 30 5.00.86 3334.5U Visitor Store 45,96307 51 (10427 Admwiun Rcvvluc 5.73U.04 6,423 57 5.73004 6.443 57 Transfer from A&P 30.000.00 30.4300 (x) 130.00000 130,00000 Interest Income Imcros cnls 9,777 16 11,924 63 Interest Income Checking 139.55 141 05 4.12674 3,855. 17 LUTU Sponsor 1 .52500 1.2601 (0 Visitor Guide Ad Imrome 36,650.043 12.075 00 Total Rexenim 43,12445 41,294. 12 2,72CWAI 73 2479999 (0 Cull 01 Salo Clinton I Iain Gift Shop 4.75055 3.71478 4,75951 3,714.78 Tulnl Cost ofSoks 4,759.55 3.71478 4,759.55 171478 Gross Pro431 38.364.90 37579 .34 2,720,201. 18 2476.294.22 Expenses Signage- tourism 8 rlr 19 6,814.4 Bank Charge 76.48 21448 43773 Credit Card Disarms 74314 611. 10 1.434.66 4.936 99 AdNcrimag & Marketing 30 no 163.972.64 363,42475 Oruchums 154.356 86 147,689 17 Accounting& I cgal Fas 12,258 10 9,570 00 Ulfice Expense 1.329 55 2.22688 13,760 70 15,331.63 V6ax Slum Exp 54.04 40,3(1220 38.244 25 Insur4mn )Budding 9,134 UO 9,634 W Insurance & Health &-writ% 516098 4.32146 54,431.38 48.51020 408 (P) Company Match 811522 771.47 9,96894 9.16738 Car Allo%arrcc 3,01000 3.W000 Telephone Expense 11110195 1146.80 5,90^..40 817606 Postage and Shipping Fxpense 6.64 14.h87 40 10.644.75 Rent 12,000 00 12.000 (10 12,000 ()0 12,(8x1 (0 Manucrmnws'Lavm 47500 27500 475 00 490.97 Trading SuOwure Repairs & Mainermme Expanse 9661 13,15193 61,66515 131,44841 Livers 21.671.06 21.9520 Publrw0ons and Dues 3.599 (x) 14,415.00 Travel-Training E%gxxtw 93065 56230 30,46995 25,90711 I axes& Licenses 561 89 4,109 80 61114 85 Coll¢Oam Expmw 42,U6454 37,85538 Payroll Tax Cnpcnw 2,508.33 2,23156 34.99414 29,19551 Commotion I)cvclopmcn( 76.586 31 35,937 08 Comma Labor 1,735.00 1,597.543 41 ,606.23 44,89599 Wages Expense 26,83750 26.734.99 366.652 73 148,375.05 Electricity Ualnv 872 57 9115.51 55.583 13 54,74671 (ins (snhly 76227 982.24 7.49779 9332.09 Weser llliRy 1.61472 110310 8.327.35 9.12692 Cable 258.95 26443 5.73607 6,40651 Rec)eling 1.046.15 1 ,444 77 Stturin 21x543 216.10 432604 4,80472 Airpun Advertising 5,17500 4,17000 (aha l.xpcnses 19.72 3,83766 7,81364 Minor EOnpmem 66752 15.45643 86,67010 Minx Equipment Cupilalved 38.814.72 89,33832 Airport Into Booth 3,61000 11(0.00 Mac Special Pro)=( 74773 281,37702 277,76.1 33 FnuslW Fxpense 3,97500 4.51x100 BMW PU)menbl nwn Center 561.4344R %2,96999 Transfer Out 130,000.00 130,(00 00 • Total Lxpersves 60,31415 70,616.60 2.471 ,68530 2,632,374.)8 Net Income S 121.949231 S (33,03726) S 248,515.88 S ( 15609016) See AccoumanK Compelauon Remm • Tayjt1 le Departmental Correspondence • ANSAS le.org i Kit WWiams City Uomey TO: Mayor Jordan Jason B. Kelley Ass4unt City Auom y A&P Commissioners CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney i DATE: December 4, 2012 RE: Overdue HMR collection efforts I The City Prosecutor's Office did not collect any overdue HMR taxes in November, 2012. Therefore, the year to date total (with one month left) for 2012 • remains at $51,628.15. As you can see, most of those cases involve closed businesses. The cases which do not show action usually involve a Court settlement, but the defendant's failure to pay November' s required payment. The City Prosecutor's Office will either send a demand letter and then request the defendant be held in Contempt of Court or just file the Contempt Motion without the letter. I j have asked the City Prosecutor's Office to show these settlements, letters and contempt actions for each case in future reports. r i The Cafd Delta Soul case was settled in Court and Mr. Vaughn has made ! several timely payments. He did not make a payment in November, but has already paid this month. i I J I i I CLJNTON K. JONES e vall e 1ORCITY PROSECUTOR E-mail:E.�: ,.m BRIAN THOMAS PH : (M) 6764= • DEPUTY CITY PROSECUTOR ""'�P"""8 Hoeel�.d ,; j OFFICE OF CITY PROSECUTOR FAM (dre) s7e413a MEMO TO: K. Williams Fayetteville City Attorney I FROM: Casey Jones Fayetteville City Prosecutor DATE: December 4, 2012 RE: Status of Active HMR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed Delinquent Balance: $1 ,468.04 • 2. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 3. Caf€ Delta Soul Michael L. Vaughn Paid: -0- Delinquent Balance: $1 ,606. 11 4. Dominoes Pizza Lloyd W. Hardison Trial Date: 2/13/13 Business Closed Delinquent Balance: $4,390.66 5. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 6. Mama Dean's Soul Food Meneria D. Morrison Arraignment: 1/4/13 Terry L. Morrison Arraignment: 1/4/13 Delinquent Balance: No Forts 7. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Delinquent Balance: -0- 8. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 I Telecommunication Device for the Deaf TDD (472) 527.1316 176 South church, SuMe 2— FayeMoville, AR 727o7 - Kit' Williams December 4, 2012 Page 2 • 9. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China men Delinquent Balance: $3,090.00 Businesses Closed 10. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 11 . Uncle Gaylord's Hiram F. Brandon Paid: -0- Business Closed Delinquent Balance: $508.12 12. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Paid: -0- Delinquent Balance: $2,527.00 i TOTAL: $00.00 j. I I. I I I i i i CLINTON1 MoNTHLYREPoRT NOVEMBER The Clinton House Museum had a total of 251 visitors in November. ElectionMUSEum ACTIVITIES AND EvENTso November 6h — Day Website Launch — www.clintonhousemuseum.org "E HOUSE I r� � � '�iF:�. ��.:�..' .ate . .. •..r. � •: -,y :—'"_ - _ ;,.a+ 1 , • I�hc nx >.,r puvru'tid unilm �� .��'`� '�pr t i .�- Y �5 • . in Ill Iliri�. tir,lrr�ll Il�l � �Z �•..,,,c 'pwe � � <'( .. � 9cf^::g•��*" I � I1, 111 .nuninln', II •� Il nn .u .11�.. �J hlf y7" 1 t .�. r' muL InbIL.Jn lu I:J'.�alh :•.'ll.� di , rtv : _ �I � -i �� � ��'�� \1'cic�mc n• IM1C CLnum llnuv' ]lu¢nm November 7 h Voice America Radio Broadcast: Goddard Design illustriousGuest, Designer Kaki Hocketsrr�th discussed her . Oval Office for President Clinton and Hillary Clinton. Not only was the show broadcasted from the Clinton House, the Museum will also be featured in an reality television show next year starring Chris Goddard. improvement.November 15d — Front steps repaired as part of capital concerning loose bricks was completed by David Wyckoff of Cedar Masonry. conjunctionNovember 16t' — Politics Aside Party - In screened the independent . . . . . "OutsideDecember Fayetteville Town Center, Manager's Activity Report November 1 , 2012 — November 30, 2012 *Sales: November November Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Change , Sales # returned contracts by log date - GL 26 26 1 -0- 175 160 (8%) Complete Events (Paid/Sponsored) EMS Calendar - attached 16 17 6% 192 217 13% Sales $ returned contracts by log date - GL $573074. 37 $503295.00 (12%) $301 ,009.24 $304,821 .61 1 % Collections " 11 $ - Payment Lo $389065.65 $39,208.20 3% $3493871 .96 $367,015.92 5% Executed Contracts $29,200.00 $46,495.00 5901. $315 Credit 1621 .00 $348,715.00 10% -0- -0- NA -0- -0- -0- $ - GL ' Average per event $ sales_/ # Sales $2, 195. 17 $1 ,934.42 (12%) I $1 ,720.05 $1 ,905. 14 11 % - - �. J We have reached 90% of our 2012 sales goal. Operations Items: • General Building maintenance and repairs Sales Accepted Proposals: EOA Children's House-accepted (first time event), AR Gas Assoc.-accepted (first time event), • NWA Single Parent Scholarship-accepted-Repeat, Integris Grove-accepted (first time event), Highlands Oncology- accepted (first time event), March of Dimes-accepted-repeat, UA Signing Day-accepted -repeat, Trout Unlimited- Returning Event (gone for last 2 years), Chi-Omega Founders Day-New Event, Crowne -Returning Client, NWA Dental Society-first time event, Habitat for Humanity-repeat event (first one in 2012), Various weddings/Receptions. ➢ Outstanding Proposals: Hogsby Awards, Childrens Safety Center, Arts Center of the Ozarks, Chartwells (University of Arkansas), VA-Leadership Summit, Fayetteville Police Dept Banquet, Various Weddings/Receptions Coordination ➢ Fayetteville Chamber of Commerce Annual Banquet - Full facility annual event with over 300 attendees celebrating year end with the Chamber of Commerce. ➢ Blass Reception - Full facility event, booked for two setup days in advance. 500 total attendees. ➢ Alpha Delta Pi - fundraising event for local sorority. ➢ Juvenile Diabetes Research Foundation - first time event raising funds for local children battling diabetes. ➢ Taste of Africa - U of A student organization showcasing foods from the African continen.t Event List: • November 1 - Chamber Annual Banquet November 16 - Lobby Artist Reception • November 2 - Blass Reception Set Up November 16 - JDRF Fundraiser • November 3 - Blass Reception November 17 - Free Syria of AR Rally • November 8 - Alpha Delta Phi Banquet November 18 - UA Taste of Africa • November 9 - Fred Pryor • November 24 - Trujillo Party • November 9 - Buyce Reception November 29 - Integris Grove Hospital • November 10 - Catasavis Reception November 29 - Veterans Administration • November 15 - Veterans Administration November 30 - Fred Pryor * Event Breakdown Social - 35% UA - 12% Corporate - 35% Non-profit - 6 % Community - 12% • Digital Media — Online Display Details Proposed schedule consists of three primary elements: Geo-Targeted Online Display Ads deliver within the following designated market areas (DMAs): Dallas/Fort Worth Tulsa Oklahoma City Springfield, MO Little Rock Waco/Temple/Bryan/College Station Columbia/Jefferson City, MO Joplin Sherman, TX/Ada, OK Ads will be purchased on a cost-per-thousand (CPM ) impressions basis, to deliver on a variety of online networks which account for 97% of online users nationwide, working from a whitelist of over 34,000 confirmed, approved sites (no questionable/adult content). Example sites include: • espn.com, recipe.com, urbanspoon.com, brides.com, imdb.com, businessweek.com, cbs.com, cnn.com, weather.com, etc. Nationwide Behavioral Targeting Ads will deliver across the same networks mentioned above on a nationwide basis to people who have searched for air travel with an Arkansas destination, as well as those searching for hotels/lodging in Arkansas. Nationwide Retargeting Ad will deliver across the same networks above on a nationwide basis, serving to people who have either visited the experiencefayetteville.com website, or who have used search engines to search for terms related to Fayetteville/Northwest Arkansas. • • 12/01/12 Commissioners, I thank you for the opportunity to serve the City of Fayetteville for the past two years. This coming meeting, December 10, 2012, will be my last on the A&P Commission. It has been a pleasure serving on the commission and I wish you the best of luck in your efforts to make Fayetteville an even better place to live and visit. Hannah Mills • • • UNIVERSITY REQUEST FOR $1 MILLION FOR PERFORMANCE HALL Economic impact — Chancellor provided Executive Summary regarding the economic impact of the University of Arkansas, economic benefits of concert hall to City of Fayetteville, and synopsis of renovation of the historic Field House study. 2011 Home Razorback Football attendance was 402,566 people (assuming that % of those are from out of town, economic impact of football games alone is $491526,694 ($247.06 per person)) 2012 Home Football games attendance was 466, 193 people . Economic impact is $57,588.82 . In 2011, Sodexho (vendor for UA) collections were $18,311.54. Chartwell's collections were $47,046.57. Chartwell's is our largest collector. In 2012, year to date, Sodexho collections are $17,977.00 and Chartwell's collections are $46,648.35. This is for 11 months. The University doesn't collect the HMR tax. The Attorney General Opinion indicated that the Commission can determine how that tax is spent within guidelines of the state law. It is allowable to contribute funds for "the Arts" and for "a Public Recreation facility'. You have also received an opinion from Kit Williams regarding his interpretation of the law. • Regarding the A. G. opinion on a multi-year commitment, I believe it is in the best interest of the A & P Commission to make the contribution all in the same year. Aside from bonds for the Center for Continuing Education and Town Center, the largest sum of money that the Commission has committed to special projects was $500,000 to the City of Fayetteville for revitalization of the Downtown Square in 2003. The Walton Arts Center will be coming to the Commission in early 2013 for assistance with their expansion project on Dickson Street. Justin Tennant and I attended the meeting of the Town and Gown Committee. They recommended that the Commission give the University $125,000 every 6 months (upon their asking for it) with the first $1,000,000 be allocated to the Performance Hall. (I believe this is suspect and possibly not legal since the Commission is forbidden to subsidize any civic group or chamber of Commerce). • • EXECUTIVE DIRECTOR REPORT December 10, 2012 OPERATIONS Town Center — General maintenance and repairs have been delayed pending hiring of a set-up maintenance person . Clinton House Museum — Front Steps have been repaired as a part of capital improvements for a safety issue of loosening bricks and uneven steps. Uplighting and downlighting has been installed around the house. CVB — Store is offering specials during the Christmas. Staff has completed marketing plans and is gearing up for 2013. A & P Commission — Planning a 35`h anniversary has been completed. Jessi Leonard has completed the history of the Commission as well as a video which will be shown. Brochures from the past have been collected. Work with the agency on the 2013 media plan is completed. PERSONNEL • Interviews will be scheduled for next week for three open positions. Convention/UA Marketing Manager - 18 applications have been received . Accounting Manager - 8 applications have been received. Set-Up and Maintenance Worker - 4 applications have been received . AUDIT FIRM Five firms submitted RFQ's for the auditing services for the A & P Commission. A firm will be selected prior to your next meeting for your approval. TOURISM DEVELOPMENT Lights of the Ozarks is in full swing. A & P & CVB hosted a lunch for parks workers thanking them for their work in putting up the lights. UA hospitality events class had a very successful lighting night parade and pet pageant. • Annual Evaluation INSTRUCTIONS The purpose of this Performance Review and Development Plan one to provide, ae otyectively u Possible, a guided method for revlevdng the level of job perfomanoe of the above Asted d fi=, m review accomplishments since the last review:m Assess potential for greater msponsidlity, aro m discuss a suggested daelopmbe pan that wtti enmurpe agars toward impoved Performances. Use the comment section in each rating was to describe supporting momplm. fade andor emompfiMnraits. Rate KK 5a OWstIndIng 4a Exceeds ltm;w rumx 3a• Intf Ftaq mW I = NopdO bnpreramN t .UsacuybCb Portormnw I. Planning and Organizing (1) Anticipating Needs Rating (2) Determining Priorities (3) Establishing Courses of Action 4) Organizing and Scheduling Activities II. Cost Effectiveness (1) Meeting Cost ObjectivesfBudgeting Rating (2) Reducing Costs Wherever Feasible III. Innovation (1) Original ThinkingfingenuttyrCreativlty Rating (2) Initiative (3) Contributing to projects 4 en to New Ideas IV. Producitlytity (1) Amount of Work Accomplished Rating (2) Meeting Deadlines/Completing Assignments (3) Ability to Follow Through to Completion V. Qualfty of Work (1) Caliber of Work Produced Rating (2) Accuracy (3) Thoroughness d Dependability • VI. Leadershi /Develo ment of Subordinates (1) Administering, Directing and Controlling WOrkflos' Rating (2) Decisiveness (3) Dependability and Perseverance (4) Developing and Training Subordinates (5) Delegation of Responsibility and Authority (S) Ability to Inspire the Desire to Achieve Objectives Supports EEO/AAP Programs VII. Sales Rating V11. Communilly Involvement Participation in civic and professional organizations Rating VIII. Strengths: IX. Areas for Improvement: Overall Performance Rating _5 _4 _3 _2 _1 Note: In summaYvJng . 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