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Home My WebLink About2012-11-12 - Agendas - Final Fayetteville Advertising and Promotion Commission will meet as a Committee of the Whole at noon to visit with those requesting funds. At 1 :00 p.m., Commissioners will retire to Director's Room to consider funding requests. After short break after Committee meeting, regular Commission meeting will begin. AGENDA ADVERTISING AND PROMOTION COMMISSION November 12, 2012 approx. 2 :00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt 11 . Approval of 2013 budgets for CHM, CVB, and A & P III . Approval of Funding Requests IV. Reports A. Approval of Minutes for October B. Financial Report 1 . HMR Revenues — Marilyn Heifner • 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Departmental Reports I .Clinton House Museum 2. Convention and Visitors Bureau 3. Town Center 4. Executive Director D. Advertising Agency Report — Mike Sells V. Old Business A.University of Arkansas request VI. New Business VII. Adjourn • CLINTON HOUSE MUSEUM 2011 2012 2012 2013 Income BUDGET BUDGET 8 Month Actual BUDGET Transfer 72,071 .00 671774.36 30,000.00 74,794.32 Admission 61000.00 61000.00 5 , 180.30 7,000.00 Special Events Gift Shop sales 5,000 .00 51000.00 41015.55 69000.00 Interest 144.00 150.00 101 .29 150.00 Rental Income 1 ,000.00 Other income 825.00 Total 83,215.00 78,924.36 40,122.14 88,944.32 Expenses Sala + benefits 35,865.00 35,685.00 211187.50 353770.00 Contract labor 31420.00 21857.50 8,496.00 Payroll Tax Expense 2 ,870.00 2 ,854.80 23076. 10 3,984.00 Insurance - health 4,025.00 51687. 19 4, 311 .08 5,876.49 401 K Match 975.00 11070.55 635.70 11073.00 Rent 24,000.00 12 ,000.00 12,000.00 12,000.00 Utilities - $3690 ater 11000 .00 11164.61 11185.00 1 ,689.47 Gas 11345.00 11392. 11 738 .63 13232.38 Electricity 1 ,060.00 1 , 158.34 737.88 1 ,209.98 Telephone/Internet 1 ,250.00 11257.42 1 ,076.66 1 ,638.00 Office Expense 13100.00 2 ,500.00 1 ,025.61 21500.00 Credit Card discounts 750.00 759. 34 602.33 11000.00 Security 275.00 275.00 174.80 275.00 Maintenance/lawn servic 500.00 500.00 350.00 500.00 Repair/Maintenance 1 ,000.00 1 ,500.00 30. 10 11500.00 Taxes & Licenses 500.00 11000.00 - 1 ,000.00 Minor Equipment 13000.00 11000.00 1 ,000.00 Publications/dues 200.00 200.00 200.00 Travel/training 500.00 500.00 930.65 3,000.00 Gift Shop Items - 51000.00 21015.02 5,000.00 Bank charges - 76.48 Advertising & Marketing 30.00 TOTAL 78,215.00 78,924.36 52,041 .04 88,944.32 AoU41ET $5,000.00 1 $0.00 1 ($112918.90) VISITOR BUREAU 2013 BUDGET 2012 REVISED 2012 2013 • INCOME BUDGET 8 Month Actual BUDGET Transfer from A & P 324,005.00 1003000.00 3861715.42 Rental Income - 300.00 Vis. Ctr. Store 60,000.00 38 , 101 .34 60,000.00 Special projects First Thursday 20,000.00 11 ,827.97 10,000 .00 Dickson St. Interest Income Checking 203.58 250.00 TOTAL 404,005.00 150,432.89 4569965.42 EXPENSES Salaries & Wages 166,054.00 106,880.53 190,856.00 Payroll Tax Expense 14,944.86 10,802.71 17, 177.04 Insurance 24,677.00 15,910.96 29,381 .70 401KMatch 41680. 12 31050 .02 51725.68 Utilities Phone 52000.00 21898 .24 53000.00 Electricity 51000.00 3,357 .36 5, 100.00 Water 650.00 519.38 800 .00 Convention & Tourism Develo m 74,283.00 38,921 .37 65,400.00 • Travel & Training26,926.02 21 ,089.30 41 ,625.00 Publications & Dues 1 ,725.00 2 ,600.00 Repairs & Maintenance 21000.00 11788.27 21000.00 Office Supplies/Printing 10,000.00 51905.00 10,000.00 Tracking software/maintenance 123940.00 13,000.00 Credit Card discounts/Bank Char 21150.00 11769.28 2,700.00 Taxes and Licenses ASCAP 400.00 - 400.00 Visitor Center Store items 30,000.00 27,727.21 32,500 .00 Educational Reimbursement 31000.00 - Bank charges 200.00 200.00 Special Project First Thurday 20,000.00 9,728.89 259000.00 Minor Equipment - 73226.25 7,500.00 TOTAL 402,905.00 259,299.77 456,965.42 NET 11100.00 (1089866.88) • A & P COMMISSION - 2013 2011 2012 REVISED 2012 2013 BUDGET BUDGET 8 Month Actual BUDGET NCOME HMR Tax Revenue $ 231713850.00 21389,035 136223445.69 21482,407 Interest Income Investments $ 353000.00 14,556 7,900.81 11 ,850 Interest Income Checking $ 19500.00 1 500 23249.78 2 000 Visitor guide ads $ 153000.00 38,600 36,650.00 403000 Health Reimbursement $ 41893.41 51628 0.00 63004 TOTAL $ 21228,243.41 $ 2,449,319.00 $ 11669,246.28 2,542,261 EXPENSES Town Center Fund $ 673,921 .56 673,922 4493071 .92 6699208 Bond Audit Expense $ 21000.00 23000 0.00 21000 Bond Paying A t Fees Bank of O $ 6 000.00 63000 3,975.00 61000 Workman's comp insurance $ 20600.00 21400 0.00 21863 Collection Expense $ 45 646.00 473780 329931 . 14 49,648 Transfer Out 130,000.00 Transfer to CVB $ 313 431 .24 324,005 0.00 386 0 715 Transfer to Clinton House Muse $ 72,071 .00 679774 0.00 74,794 Accounting and Legal Fees $ - - 109958. 10 Peace Fountain Maintenance $ 10,000.00 51000 0.00 5,000 Salaries $ 88v008.00 1383600 67; 166.66 176,730 Payroll Tax Expense $ 7,920.00 123474 61307. 18 15,906 Insurance - Health $ 11 ,813.22 13,838 23909.02 18, 182 401KMatch $ 29640.00 31160 1 ,625.00 4,366 Car Allowance $ 3P600.00 33600 21400.00 3;600 ANkAdvertisinq and Marketing $ 400 000.00 400,000 2733296. 16 400 000 MF Airport Information Booth $ 51200.00 4,200 31600.00 53200 Airport Advertisin $ 69000.00 73000 5, 175.00 73140 Brochures $ 150,000.00 1503000 141 ,704.20 1503000 Bank Charge $ - 34.00 Website Update $ 59000.00 53000 0.00 353000 Signage - Tourism $ 103000.00 13,000 83122.94 140,000 Publication and Dues $ 23045.00 12,045 13730.00 12,045 Convention Development $ - - 35;2 0.59 Travel and Training $ 51000.00 53000 61991 .71 13,095 Office Supplies and Printing $ 11000.00 13000 628.50 11000 Postage $ 203000.00 20,000 123735.64 19,000 Professional Services $ 70500.00 73500 0.00 Strategic Planning Audit Expense $ 21000.00 23000 0.00 10,000 Town Center Garden Maintenar $ 10,000.00 1 103000 0.00 71500 Special Pro'ects $ 182,828 171 362.78 Minor Equipment $ 75X0.00 993996 21447.20 75,000 Repair & Maintenance $ 503000.00 50,000 11659.39 50,000 Depreciation Expenses $ 209000.00 203000 0.00 20,000 Unallocated Revenues $ 6,229.66 1593197 0.00 182,269 TOTAL $ 21014,625.68 $ 2,449,319.00 $ 1 ,372,092.13 2,5429261 0 • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING October 8, 2012 Commissioners Present: Ching Mong, Bob Davis, Bobby Ferrell, Hannah Mills, Maudie Schmitt and Justin Tennant. Commissioner Absent: Bill Lyle Staff Present: Sandra Bennett, Matt Clement, and Marilyn Heifner CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on October 8, 2012, at 2:00 p.m. MINUTES Moved by Davis, second by Ferrell, to approve the September minutes of the Commission. Motion carried. FINANCIAL REPORTS HMR Revenue - Marilyn reported that HMR revenue for September is up 10.35%, $215,653. Year to date increase is 10.89%. • Financial Statements - Keith Glass reviewed financial statements for August. HMR Revenue is up almost $200,000, retnal income is up $21,000, visitor guide ad sales is up $22,000 over this time last year. Expenses are down $150,000 year to date. Big drop on repair and maintenance costs. Wages are up. Ferrell asked if accounts could be sorted in such a manner to capture cash flow at a glance. Delinquent Tax Collection Efforts - Marilyn gave Kit Williams report on collection efforts. Prosecutor collected $1,169 in overdue HMR taxes. Seven of 17 cases show a delinquent balance and four of the seven cases were closed. DEPARTMENTAL REPORTS Clinton House Museum - Museum opened the Fay Jones exhibit and it will be on display for the remainder of the year. Increase in group tours and rented the facility out for a fund raiser. CVB - The store sales decreased again this month. The Fayettechill tshirts items are being sold elsewhere where last year we were the only carrier. Town Center - Town Center completed events, sales, contracts, collections, and average per event sales areas are all down slightly. Executive Director's Report - 1.) Personnel. Trevon Smith was hired for the Maintenance position and Kami Langhorn was hired for the part time position at the Visitor • • Center. Cassie Montgomery is interning at the CVB and working on Trick or Treat on the Square event. 2. Brochures - Update of the tearoff map is being done. Postcards for the Pigshibition pigs were distributed. 3. Facilities - Everything is working. 4. Other - A) Last First Thursday was held. Great event, great sponsors, great participation by the public. B) We lost the bid for the Governor's conference in 2014 to Texarkana. C) America in Bloom symposium was a great success. Fayetteville won five blooms in our population division (highest award you can get), won the criteria award for Heritage Trails program (includes work on Trail of Tears, Butterfield Overland Mail route, and Civil War Trails). Marilyn won the John Holmes Community Champion award. D. We had a FAM tour for all Arkansas Tourist Information Center personnel. E) Another successful Bikes, Blues and BBQ. F) 351h anniversary of the A & P celebration will be after the December A & P meeting. G) Funding request presentations will be at the next meeting. Budgets for 2013 will be presented, including additional personnel for convention development, event manager, and accountant. Commission discussed making Bikes Blues and Bbq opportunities for other parts of the city. • Davis asked if it would be possible to get an audit after April which would make it much cheaper for the Commission. Heifner will check on timeframe for city. ADVERTISING AGENCY REPORT Mike Sells reported on HMR compared with the state which is up only 4.6% year to date through July. Bentonville lodging is up 22.4% and restaurants is up 16.8% - over up 20.2%. Drew Finkbeiner said the Motorcycle Guide will be ready before BBBQ. They are working on campaign development and marketing plan to present in December. OLD BUSINESS UNIVERSITY OF ARKANSAS REQUEST No response from the Attorney General. DMAP Matt reviewed Section 5 - Marketing Section and Financial policies. Moved by Ferrell, second by Tennant to approve the Marketing and Financial Sections of the application. NEW BUSINESS - WALTON ARTS CENTER - Marilyn read a letter from the Walton Arts Center releasing the money pledged to the AMP. Commissioners asked that the WAC site the AMP in Fayetteville. Fayetteville and its citizens committed to the arts through the WAC before it • was a popular and worthwhile investment for a new AMP. • Advertising and Promotion Commission For month of October 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 240,966.98 Prior Year Collected (2120.0912 .4101 .01 ) $ 50.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 876.35 Total Revenues $ 241 ,893.33 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (41820.34) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (11125.00) Town Center Bond Payment (2120.9120.5712.00) $ (56 ,228.57)1 2011 Property Taxes on Town Center (2120.9120.7602.60) $ (1 ,904.91 ) Total Expenses $ (649078.82) Total Check to A&P $ 177,814.51 I � This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167, 141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $180,027 $172,662 -4.09% $169,093 -2.06% $201 ,015 18.88% April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89% May $190,320 $1850096 -2.74% $188, 149 1 .65% $203,966 8.41 % June $190,237 $184,371 -3.08% $205,700 11 .57% $222,062 7.95% July $180,944 $196,323 0.08% $205,438 4.60% $214,750 4.53% August $167,897 $180,741 7.65% $189,839 5.03% $202,624 6.73% September $176,463 $184,471 4.54% $195,427 5.94% $215,653 10.35% October $189,728 $195,169 2.87% $214,713 10.01 % $241 ,017 12.25% November $190,887 $213,494 11 .84% $203,529 -4.67% December $174,568 $171 ,511 -0. 18% $202,027 17.79% Total $ $2,165,969 $2,1829155 0.75% $23299,473 5.38% $21103,155 11 .05% \filename *POW, Keith M. Glass, CPA 2580 N. College 503 PitmanP.O. Bax 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846-3424 (479) 571-0812 fax fax (479) 846-4314 Accountant's Compilation Report '1'0 Commission Members, I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of September 30. 2012 and the related Statements of Revenue and Expenses for the period then ended, and nine months then ended and the period then ended last year, and nine months then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended and nine months then ended last year. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accnunting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(arc) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. KY__ Keith M. la s, CPA Date Email: keithta@nwacpa.com www nvvacpaxoro Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis September 30, 2012 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 51 , 193.42 1 st Security A&P General #8714 669,077.67 1 sl Sec Fay Town Car 48722 232153.64 Ist Sec. Clinton House #8749 45,220.76 Ist Sec. Conv Visitor #8730 88.854.89 Arvest Payroll Account #4636 (7,832.59) Accounts Receivable 18.48 Due From Other Funds 90,032.47 Investments 11730,052.53 Investment Adj to Market 4,321 .33 Total Current Assets 2,903,392.60 Property and Equipment Furniture and Fixtures 34,550.01 Equipment 92,309.97 CVB Building 9302569.02 CVB Land 198,621 .00 Building Additions 410,287.38 Accum. Depreciation (340,227.64) Total Property and Equipment 1 ,326, 109.74 Other Assets Total Other Assets 0.00 Total Assets $ 4,229,502.34 LIABILITIES AND CAPITAL Current Liabilities Colonial Life & Ace Ins Payabl $ ( 1 , 157.02) Federal Payroll Taxes Payable 8,777,82 FUTA Tax Payable 732.93 State Payroll Taxes Payable (727,72) SUTA Payable ( 1 , 107.04) Employee Benefits Payable 14,966,37 Due to Other Funds 4,313.06 Due to Town Center 4, 142.40 Total Current Liabilities 29t940.80 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 29,940.80 Capital Beginning Balance Equity 31879,56233 Unresticted Fund Balance 167,352.22 Restricted Fund-540 Film Grant 221 .53 Net Income 152,425.46 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis September 30, 2012 • Total Capital 49199,561 .54 Total Liabilities & Capital $ 4,229,502.34 See Accountants' Compilation Report Fayetteville A& P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Nine Months Ending September 30, 2012 • Current Month Year to Date Revenues HMR Tax Revenue S 215,555.61 83.73 S 1 ,8389001 .30 75.34 Prior Year HMR "fax Revenue 97.50 0.04 24208.38 0.99 Rental Income 31 .053.99 12.06 308,602.60 12.65 Other Income 3.629.00 1 .41 17,725.63 0.73 Artini Income 160.00 0.06 160.00 0.01 Parking Revenue 590.00 023 5,303.75 0.22 Parking Lease 0.00 0.00 72965.51 0.33 Gift Shop Sales 495.09 0. 19 4,509.50 0. 18 Visitor Store 3,885.70 1 .51 41 ,987.04 1 .72 Partnership Income 0.00 0.00 2.000.00 0.08 Admission Revenue 215.74 0.08 5,396.04 0.22 Special Projects 461 .00 0. 18 4,766.00 0.20 Interest Income Investments 876.35 0.34 8.777. 16 0.36 Interest Income Checking 423.82 0. 16 39665.07 0. 15 Visitor Guide Ad Income 0.00 0.00 36,650.00 1 .50 Transfer In 0.00 0.00 1307000.00 5.33 Total Revenues 257,443.80 100.00 2.439,717.98 100.00 Cost of Sales Clinton House Gifl Shop 2,231 .39 0.87 4146.41 0. 17 Total Cost of Sales 2,231 .39 0.87 4.246.41 0. 17 Gross Profit 255,212.41 99. 13 2,435,471 .57 99.83 Expenses Signage- Tourism 0.00 0.00 7,972.94 0.33 Credit Card Discounts 807.83 031 41747.04 0. 19 Bank Charges 0.00 0.00 110.48 0.00 Advertising & Marketing 30,923.72 12.01 305,247.64 12.51 Brochures 12,652.60 4.91 154,356.80 6.33 Accounting & Legal Fees 650.00 0.25 9,408. 10 0.39 Audit Expense 0.00 0.00 2,200.00 0.09 Office Expense 908.76 0.35 13, 167.35 0.54 Visitor Store Exp 119756.99 4.57 39,484.20 1 .62 Insurance-Building 9, 134.00 3.55 9, 134.00 0.37 Insurance & Health Benefits 7,779.04 3.02 49,712.70 2.04 408 (P) Company Match 1 ,076.00 0.42 8,892.94 0.36 Car Allowance 300.00 0.12 2,700.00 0. 11 Telephone Expense 915.85 0.36 59162. 10 0.21 Postage and Shipping Expense 690.00 0.27 14, 187.40 0.58 Material & Supplies 0.00 0.00 66.51 0.00 Rent 0.00 0.00 12,000.00 0.49 Maintenance/Lawn 75.00 0.03 425.00 0.02 Repairs & Maintenance Expense 15,606.98 6.06 58,288.91 2.39 Kamensky Fountain Maintenance 337.51 0. 13 1 ,771 .60 0.07 Linens 31528.73 1 .37 21 ,458.03 0.88 Printing Expense 0.00 0.00 395.49 0.02 Publications & Dues 0.00 0.00 3.599.00 0. 15 TravelifrainingExpense 1 ,411 .87 0.55 30,468.95 125 Taxes & Licenses 0.00 0.00 4,008.80 0. 16 Collections Expense 4.313.06 1 .68 37,244.20 1 .53 Payroll Tax Expense 29807. 16 1 .09 32,015.44 1 .31 Convention Development 29166.85 0.84 76,348.81 3. 13 Contract Labor 6.878.00 2.67 46, 134.23 1 .89 Wages Expense 36,084.04 14.02 329254.98 13.50 Electricity Utility 7,201 .44 2.80 51 , 162.02 2. 10 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Nine Months Ending September 30, 2012 • Current Month Year to Date Gas Utility 113.55 0.04 7187.73 0.30 Water Utility 1 ,053.93 0.41 8,165. 11 0.33 Cable 533.29 021 5,201 .69 0.21 Recycling 0.00 0.00 1 ,046. 15 0.04 Security 321 .85 0. 13 4,264,79 0. 17 Airport Advertising 0.00 0.00 51175.00 0.21 Minor Equipment 19294.30 0.50 15.456.43 0.63 Minor Equipment Capitalized 0.00 0.00 38,814.72 1 .59 Airport Info Booth 0.00 0.00 39600.00 0. 15 Other Expense 767.96 0.30 2975125 0. 11 Artini Expenses 0.00 0.00 311 .41 0.01 LOTO Special Pmjeet 0.00 0.00 546.25 0.02 Misc Special Project 30,042.59 11 .67 220,019.01 9.02 Bond Payments-Town Center 56,133.99 21 .80 505,205.91 20.71 Trustee Expense 0.00 0.00 3,975.00 0. 16 Transfer OUt 0.00 0.00 130,000.00 5.33 Total Expenses 248,266.89 96.44 2,2839046. 11 93.58 Net Income $ 6.945.52 2.70 $ 152,425.46 6.25 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Nine Months Ending September 30, 2012 Current Month Current Month Year to Date Year to Date Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 215,555.61 $ 195,426.62 $ 1 ,838,001 .30 $ 1 ,665.298.09 Prior Year HMR Tax Revenue 97.50 0.00 24,208.38 12.757.51 Rental Income 31 ,053.99 40,660.56 308,602.60 297,512.40 Other Income 31629.00 0.00 17,725.63 14.413.85 Artini Income 160.00 0.00 160.00 0.00 Parking Revenue 590.00 0.00 5,303.75 3,491 .00 Parking Lease 0.00 500.00 7,965.51 8.680.86 Gift Shop Sales 495.09 379.21 41509.50 3,330.77 Visitor Store 3,885.70 4,907.20 41 ,987.04 44,348.57 Partnership Income 0.00 0.00 2,000.00 4,400.00 Admission Revenue 215.74 959.59 5,396.04 4.983. 13 Special Projects 461 .00 1,762. 19 4,766.00 9442, 19 Interest Income Investments 876.35 0.00 89777. 16 1%025.27 Interest Income Checking 423.82 250. 17 3,665.07 3,596.95 Visitor Guide Ad Income 0.00 0.00 36.650.00 12,075.00 Hospitality Summit 0.00 0.00 0.00 180.00 L(YrO Sponsor Income 0.00 85.00 0,00 8500 Fee Refunds 0.00 0.00 0.00 (2,525.00) Transfer In 0.00 0.00 130,000.00 130,000.00 Total Revenues 257,443.80 244,930.54 2,439.717.98 2122,095,59 Cost of Sales Clinton House Gift Shop 2,231 .39 43.20 49246.41 3.714.78 Total Cost of Sales 2,231 .39 43.20 4146.41 3,714,78 Gross Profit 255.212.41 244,887.34 214350471 .57 2,218,380.81 Expenses Signage- Tourism 0.00 0.00 7,972,94 6J79.04 Credit Card Discounts 807.83 565.05 4,747.04 49513.27 Bank Charges 0.00 15.93 110.48 437.73 Parking Expense 0.00 0.00 0.00 665.00 Advertising & Marketing 30,923.72 52, 172.08 305,247.64 359,405.36 Brochures 12,652.60 7,660.69 1549356.80 147,688. 17 Accounting & Legal Fees 650.00 650.00 9,408. 10 5,870.00 Audit Expense 0.00 0.00 2,200.00 29700,00 Office Expense 908.76 808.44 13, 167.35 11 ,593.66 Visitor Store Exp 11 ,756.99 3,327.72 39,484.20 29,603.81 Insurance-Building 9,134.00 0.00 9, 134.00 0.00 Insurance & Health Benefits 7.779.04 5, 164.69 49,712.70 41 ,733. 1717 408 (P) Company Match 1 ,076.00 976.78 8.892.94 8. 190.60 Car Allowance 300.00 300.00 2,700.00 2.700.00 Telephone Expense 915.85 833.20 5, 162. 10 7,008.53 Postage and Shipping Expense 690.00 500.00 14, 187.40 11 ,421 .66 Tracking Software 0.00 0.00 0.00 1 ,695.00 Material & Supplies 0.00 1 ,455.88 66-51 2,019.64 Rent 0.00 0.00 12.000.00 12.000.00 Maintenance/Lawn 75.00 25.00 425.00 465.97 Repairs & Maintenance Expense 15,606.98 19,979.35 58188.91 121 ,897,57 Kamensky Fountain Maintenance 337.51 310.44 1 ,771 .60 4,707.58 Linens 31528.73 2,922.76 21 ,458.03 17,732.57 Printing Expense 0.00 0.00 395.49 0.00 Publications & Dues 0.00 107000.00 3,599.00 13,915.00 Travel/Training Expense 1 ,411 .87 187.26 30.468.95 21 ,585.30 Sec Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Nine Months Ending September 30, 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Taxes & Licenses - 0.00 0.00 4,008.80 47362.23 Collections Expense 4,313.06 3,908.53 37244.20 33.561 . 11 Payroll 'rax Expense 2,807. 16 2,694.62 32.015.44 26,480,79 Convention Development 2. 166.85 5,000.00 76.348.81 31 ,028.83 Research Expense 0.00 0.00 0.00 475.00 Contract Labor 6,878.00 4,775.00 46. 134.23 40.059.49 Wages Expense 36,084.04 34,805.04 329,254.98 3131576.32 Electricity Utility 7,201 .44 6.545.89 51 , 162.02 50,607. 15 Gas Utility 113.55 26. 18 7,387.73 9259.27 Water Utility 1 ,053.93 1 ,333.58 8, 165. 11 7,954,93 Cable 533.29 763.63 5201 .69 5,59425 Recycling 0.00 0.00 1 ,046. 15 1 ,272,88 Security 321 .85 321 .85 4264.79 4,602.87 Airport Advertising 0.00 2,685.00 5, 175.00 4. 170.00 Minor Equipment 1 ,294.30 536.69 159456.43 84.975. 10 Minor Equipment Capitalized 0.00 17,344.70 38,814.72 89,338.32 Airport Info Booth 0.00 0.00 3,600.00 11200.00 Other Expense 767.96 5,296.88 2.75125 6,465.82 Artini Expenses 0.00 0.00 311 .41 0.00 All Star Games 0.00 0.00 0.00 48.308.00 Saturday of Champions 0.00 0.00 0.00 6. 198.50 DECA 0.00 0.00 0,00 1827 75 Square Gardens 0.00 0.00 0.00 281 .65 Dickson St Special Project 0.00 0.00 0.00 900.00 'town Center Garden Maint 0.00 0.00 0.00 69.04 Joe Martin 0.00 0.00 0.00 2,500.00 Bikes, Blues, & Hot Rods 0.00 0.00 0.00 445.00 • LOTO Special Project 0.00 0.00 546.25 23.508.90 Ans Live Theatre 0.00 0.00 0.00 1 ,000.00 Misc Special Project 30,042.59 0.00 220,019.01 156,761 15 Bond Payments-Town Center 56, 133.99 56,304.00 505.205.91 506,736.00 Trustee Expense 0.00 0.00 3,975.00 39375.00 Transfer OUt 0.00 0.00 1303000.00 130,000.00 Total Expenses 248.266.89 250, 196.86 2,283,046. 11 2,433.224. 18 Net Income $ 6,945.52 $ (5709.52) $ 152,425.46 $ (214,843.37) • See Accountants' Compilation Report 1 r Fayetteville A PCummission Statcmmnu of Revenue L-xpcnscs M Division - Mudi0cd Cosh Rus is I*or the Month Failing Ssplemher 3(1. 2012 .fa)tuevi11e .4&P _ Town C'eracr Visitor Bureau Revenues 2012 2011 2012 2011 2012 2011 • HMR Tax Revenue S 215,555.61 S 195,426.62 Poor Year I [MR Tax Revenue 97.51) Rental Income 2,75000 2,750.00 S 28.003.99 S 37.910.56 Othcrincmne 621.00 S 3. 1(x).0(1 S 1 .847.19 Parking Revenue 590.00 500.00 Parking Leave Gift Shop Saks Visitor SRtre 3.885.70 4.90710 Admissinn Revenue Interest Income Investments 876.35 Interest Income Checking 270.03 141 .27 95.29 54.57 4028 38. 19 Transfer In Visitor Guide Ad Income Total Revenues 219,549.49 198.317.89 29.310.28 39,465. 13 7.025 98 6.792.58 Cost of Sales Clinton House (illi Shop 'Total Cost of Sales Cimas Protil 219,549.49 198.317.89 29.310.28 38,465. 13 7.02599 6 792 58 Expeream Signage- Tourism Bank Charge 15.93 Credit Card Discounts 539.48 229.28 207.47 281.94 Advertising & Marketing 30923.72 26,254.68 25.917.40 Brochures 12.652.60 7.660.69 Accounting & Legal lees 650.00 650.00 URa Expense 1 ,782.06 14.36 63778 10010 Visitor Store Exp 1175699 317372 • Insurance 9.134.00 Insurance & I leal0t Benefits 3.866.44 553.19 1 ,467.20 1 ,844.60 1.95632 2.305 75 408 (P) Company Match 330.00 200.00 307.98 289.24 353.26 41028 Car Allowance .30000 300.00 Telephone Expense 6.70 251.94 901.21 457.37 Postage and Shipping E.xpcnw 690 00 $00.00 Maintenance/Lawn Repairs & Maintenance Expense 1 ,603.46 4,717,25 14341.03 15,204 48 36806 Linens 3,528.73 2.922.76 Publications and Don 10,000.00 Tra)eVI'minmg Expense 1 .411.87 18726 Taxes & Liocnsn Collections Expense 431306 3,908.53 Payroll Tax Expanse 858.61 527. 12 782.87 863.89 949.57 1.106.62 Convention Development 2. 16695 5,0011lx) Contract Labor 2,750.00 2,750.00 3,82(1.50 1,747.50 Wages F� pcnsc 11.00000 6.666.66 10,266.26 1132541 11,992.78 14,23797 Elm ricily Utility 6.505 92 5,973. 10 560.83 435 71 Gas ( Itilily 89.91 Water Utility 738.83 1.003.48 47.62 6160 Cable 533.29 763.63 Recycling Scourily 30U.00 300.01) Airport Advertising 2,685.00 Other Expenses 767,96 3,695.66 10122 Minor Equipment 1:94.30 536.69 Minor Equipment Capitalized 17.344 70 Airport Info Booth Mise Special Project 20.520.26 8.944.12 133.53 Transfer Out Bond Pa)meras.'1 own Center 56.133.99 56304.00 • 1rustcc Expense Total F_xperses 146,592. 14 124,9751 ] 63383.44 90.713.76 32.97608 29.82770 Net Income $ 72.957.35 $ 73,342 78 S (34,073. 16) $ (52,248.63) S 125.950. 101 S 423,035 12) I See Accountants' Compilation Report Fayracvillc A P Commission Statements of Revenue Fxpensa by Division - Modified Cash Basis For the Month Ending Seplem6a 30. 2012 Clinton House '(0'1',11, 2012 2011 2012 2011 Revenues • HMR Tax Rcvenue S 215.555.61 f 195426.62 we Prior Year I IMR Tax Rnuc 97.50 , Rental Income f 300.00 31 .053.99 40.660.56 Other lncatrlc 52900 4.250.00 1,84719 Parking Revenue 590.00 500.00 Parking Lcase _ - Gift Shop Sales 495.09 .$ 379.21 495.09 37221 Visitor Store 3,885.70 4,907.20 Admission Rxvcnue 215.74 959.59 215 74 959,59 Intend Income Investments 876.35 - Interest Income Checking 18.22 16. 14 423.82 250. 17 Transfer In _ Visitor Ouidc Ad Income Total Revenues 1 ,558.05 1354.94 257.443.80 244 93054 Cost of Sales Clinton House Gill Shop 2.231.39 97.20 2.231.39 97 20 Total Cost ofsalm 2.231 .39 97.20 223119 9720 Gross Profit _ (673.34) 1.257.74 255,212.41 244,833.34 Expenses Signage- Tourism Bunk Charge 15.93 C'rcdif Card Discounts 60 88 53.83 807.83 565.05 Advertising & Murketing 30.923 72 52. 172.08 Hrnchu 12.652.60 7,660.69 Accounting & I.egyd Fees 650.00 650.00 10400 fxpxmsc 25662 382.06 908.76 2,264.32 Visitor Store Np 11.756.99 3273.72 • Insurance 9.134.00 Insurance & Health uencfrts 4890s 461 15 7,779.04 5,164.69 408 )P) Company Match 94.76 77.26 1.076.00 976.78 Car Allowance 300.00 300.00 Telephone Expense 107.94 123.89 915.85 833.20 Postage and Shipping Expense 690.00 500.00 Mainu ana/Ibwn 75.00 2500 75.00 25.00 Repairs & Maintenance Expense 15.944.49 20,289 79 Lints 3.529.73 2,922.76 Publications and Discs - 10.000.00 Travel/frnining Expense 1.41187 187.26 Taxa & Uwnses _ _ Collections Expense 4313 06 3,908 53 Payroll Tax Fxpeac 216. 11 196.99 2,807. 16 2,694.62 Convention Ocvclopment 2.166.85 5,000.00 Contract Labor 307.50 277.50 6,878.00 4,775.00 W'aga Expense 2,825.00 2,575,00 36,084.04 34.805.04 Electricity Utility 134.69 137.08 7,201 44 6,545.89 Gas Uuln> 2.3.64 26. 18 113.55 26. 18 Water Utility 267.48 268.50 1.053.9.1 1,333.58 Cable 533.29 763.63 Recycling Scarily 21 85 21 .85 321 .85 321 .85 Airport Advertising - 2,685.00 011ier Fxpensm 767.96 5.296.88 Minor Fquipm=i 1.29430 536.69 Minor Equipment Capitalized 17344.70 Atrpon Info Booth _ Misc Special Pr0jeel 444.68 30,042 59 Transfer Out - Bond Payments-Tow Center 56,133.99 5630400 • Trustee Expense 1Total Expenses 5315.23 4.626.29 248.266.99 250,14286 NO Income f (5.988.57) f13368.55) f 6945.52 f 15309 i21 Sec Accountants' Compilulion Report i Fayeilevllle A P Commission Statements of Rov'enue Expenses M mvixion . Modified Cash llasis for the Nine Months Ending Scplemhcr 30. 2012 _ FaW(ICvillc A&P Tovvn Center VO1Ar bureau 21112 2011 2612 pill 2112 2011 Raenucs • IIMR Tas Revenue S 1.838.00131) S 1,665,29809 Prim Year IIMR tax Revenue 24,20938 12.757.51 Rental lncnmc 24.750 00 24,7.511 fill S 283.252.60 S 269.386 01 S 30f10U S 1639 Other hieInee 3.652 75 4,045.18, 4.71691 4 47100 14,927 97 19.641 114 Parking Revenue 25.00 530375 3,46601 Patting Lease 1.944 11 2.63851 6,021 4($ 6,042.35 GIR Shop Sales Visitor Stam 41,98704 4434857 Admission Rcvenuc Twofer form A&P 1000)(1100 106,Mq 60 Interest Income Investments 8,777.16 10,025 27 Inte¢sl Income Checking 2.519.81 2.7241)8 781 .89 47223 24386 27592 Visitor Guide Ad Income 36.610 00 12,075 (lit Total Revenues 1.940,503.51 1,734,3.38.46 300,076.55 281841 .59 157,45887 164.28192 Cost of Sales Clinton House Gift Shop 'Poral Cost ol'Sales Gross Profit 1,940.503.51 1.734.338.46 3(1(1,076 55 283,941 59 157.45887 16.1 `81 92 F_%Penses Signage- Tuurism 8,12294 6,5M) 54 218.50 ( 15000) Rank Charge 3410) 2.54 88 18285 Credit Cord Dtscoun6 2,10708 2.25371 1 .976 75 17(1639 Ad"eling & Marketing 301219 g8 331.98162 19712 26.844.04 WH, 64 %797(1 Hruchures 154.356 80 147,688. 17 Aanuming & Legal Fees 11.608. 10 8,570.00 Office I'.xpsmsc 628 51) 2551 09 5. 175 84 4.792 69 6.542 79 4. 169 47 Visitor Stere Exp 39,48420 29.54981 Insurance Building 9.1 :4.06 • Insurance 3 Health HencRls h.77546 4.30211.5 18,711 .80 15,354.58 19.42528 18,71(1 `3 408 (P)Campers Mulch 1,953 (g) 1,794.37 2.81420 2 249 65 3 403 :8 3.452 37 Car Allowance 2.70010) 2,70000 Telephone Expense 537.09 2.40().22 36993r, 3.637 60 Postage and Shipping C%pence 13.425.64 10.811.67 682.21) 609 99 7936 Rcn1 Mainlenencn/I�un 215 97 1 nuking Solimm Repaie & Mamtenar a Expense 3,262.85 47.990.29 54,97929 63.669 60 1.79927 5,783 28 Linens 11.458.03 17,732 57 Publications and Dina 1 .730.00 11.0(15 kin 144 (g1 1 .72500 2 850 OLP Travel/fmmmg Fxpense 6.99171 20000 4542 22,501 17 2092300 'faxes & Licenses 49880 3.510.011 3.395.(0 41,534 Collections lixpensc 37,24420 33,56111 Payroll Tax Expense 7.16579 4,912.07 10.905 16 8.49804 11 752 28 I 1036 11 Convention Development 35260.59 10.900.28 41.098 22 20.128 55 Comma labor 24.750.00 24,7.5000 17,989.(() 13.89199 23023 Wages Expenx 78,16666 59,99992 108102.51 100,492.98 118,87331 128.93343 Electrnaq Utility 5774 46.371 .26 46.44559 3 918 19 3,251 41 Gas Utility 6.62546 8,30583 49501 Water Utility 6.145 6.1 6,42681 567 oil Cable 4.942.74 4,971.87 71238 Rmydmg 1,046. 15 1 .27288 Security 4!81814 4.4(1622 Airport Advertising 5.175111 4,170 (1 ) Other Expenxs 126 kill 62338 1.08937 3.761166 1.99929 3,211 78 MimO 1:yuiporcnt 2.44720 4098.26 5,79298 72212.89 7,22625 969143 Minor Equipment Capitalized 38,91472 9933932 Airport In1h Booth 3,600,00 1.200.00 Misc Spinal pru)ecl 191,99304 220,795.36 18.365.12 1069202 9,86242 10322 RI Trustee F_xpcw 3.97500 3.375.00 Band Payments=l'ovvn Center 505.205.91 306,736 00 Transfer Out 130,000.90 130.000.00 • Twat Expenses 1 .541.167 07 1 .581.648 80 389,74431 510.11664 296,793.48 179 374 32 Net Income S 399,336.44 S 152,(189.66 % (R9,667 76) 5 (226.275 051 S 1139 334 61 ) S 1115 002 4n) See Accountants' Compilation Repun Fayetteville A P Commission Statements of*Revenue Expenses b3 Division - Modified Cash Basis For the Nine Months Failing September 30. 2012 Clinton Hots TOTAL _ 2012 2011 2012 2011 Revenues • HMR 'I'ax Revenue S 1 .838.001 .30 S 1,665 299 (A Ihaw Your HMR Tax Revcnuc 24 208 38 12,757 51 Rental lnuime $ 30000 S 835.00 3011.102 00 294,98740 Other Income 1,354.00 360.00 24,651 63 2852104 Parking Revenue 5.303.75 3.491 .00 Parking I.uuc 7.96551 8.680.86 CiiO SMlp Sato 4,5U9.50 3,3.1077 4,509.50 3,33077 Visilor Store 41,987.04 44,348.57 Admission Revenue 5396064 4,983.13 5.396.04 4,98.3 13 Transfer Ilam A&P 30,11(10 (X) 30,00000 134'.DDO.00 130001100 Interest Iranmc Investments 8,777. 16 10.025.27 Interval liuome Checking 119.51 124.72 3.66507 3.59695 Visitor Guide Ad Income 36.650.00 12075 (81 'rowl Revenues 41 ,670 05 39.63362 2,439,717.98 2,222.095 59 Cosl o1'SulM Clinton House Gift Shop 4,24641 .3,71478 4.246.41 3.71478 Total CMI at sales 4.24641 3,71479 4246.41 3.71478 Gros Profit 37,432.64 3.5,91884 2.435,471 .57 2,21$38081 Expenses Slgnago Tourism 7,97294 6,779 tp Hank Cliarge 7649 110.48 4.37 73 Credit Cad Discounts 563 21 553 17 4,747.04 4.51327 Advertising & Marketing 30.00 305.21764 359.405 36 Hmchurts 154.356 80 147.688 17 Accounting & Legal rues 11 ,6()810 8.570 Q) Office Expense 1 .282.23 2.1(1) 05 13.629.35 13.61330 Visitor Stole hep 5400 39.484.20 29.603.81 Insurance Building 9,134.00 • tourance & Hc111h Henefils 4.8(X) 16 3.860.31 49.712 70 41 .73.3 17 408 (P)Company Match 720.46 694.21 8,89294 &190.60 Car Allowance 270000 2.700 (X) TUICphom: Evpense 92565 971 31 5.162.10 7,008.53 Pusiry,< and Shipping Expense 14. 187.40 11,42166 Rent 12.00000 12,000 (1) 12.000.00 12,000 OD Mamtcm nx/Uaim 425.00 250.00 425.00 46197 Tracking Software - - Repairs & Mamfen acv F.'xpcasc 30. 10 9.16198 60.060 .51 126.601.5 15 Linens 21.45803 17,732.57 Pulilica0ors and Dues 3.5990) 13,91500 'I'ravcfffmmmg F.xpcue 93065 56230 30,46895 21 .58530 Talcs & Licenses 56189 4.00880 4.36221 Collections F-xpcnx 37.244.20 33,561 11 Payroll 1 ax F.'apenm 2292 21 2.034 57 32-01544 26.480 79 C'onvvmtom Ilcvclopmenl 76,348.81 31102X 83 Contract Lebow 3.165 ( () 1 ,417.50 46,134 23 40.059 49 Wages Expense 24.01250 24,159.99 329,25498 313.57632 Flatncit5 Utility 872.57 85242 51,162.02 50,60715 Go Utility 762.27 953.44 7.38773 4.754.28 Water Clltliy 1 .45248 1,033 11 8.165. 11 7.45992 Cable 258 95 5201 .69 .5.594 25 Recycling 1,046. 15 1272 88 Sauey 19665 196.65 4,264.79 4,60287 Airport Advertising 5.175.00 4,170 (X1 Other L'xpensva 3.W2.(A 7,0(1582 Minor Fquipmem 667.52 15,4564.3 86,57010 Minor Equipment Capltalved 38,814 72 89.338 .32 Airport Info Dewth 3,6X)00 1,200110 Misc Special Project 444.68 220.565 26 241,800.19 Trustoc Expense 3.975.00 3,375.00 Hand Payments-Town Center 505.205 91 506,736.00 • Transfer Our 130.ODDOO 13000000 Twat Expenses 55,341 .25 62.084.42 2.283 ( 4611 2,43322418 Nei Income S (17.908.61 ) S 126.165 58) S 152,42546 S (214 843 37) Sw Accamtanli C'ompdauon Report • aye evl e Departmental Correspondence I' ll PAL ARKANSAS i Kit Wimams City Attorney TO: Mayor Jordan Jason B. Kelley Assisfant city Attorney A&P Commissioners CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: November 5, 2012 t RE: Overdue 11MR collection efforts r I r The City Prosecutor' s Office only collected payments from three of the fourteen cases shown on his report. Fortunately two of these three restaurant • owners paid in full and had their case closed. The total overdue Hotel, Motel and Restaurant taxes collected in October was $1 ,635.60. This brings the year-to-date total of overdue HMR taxes to $51,628.15. I I I i i Ii l i . i i i i CLINTON K. JONES OFFICE AON1N1ffMTOR CITY PROSECUTOR i,� jT hot d�try# r4MLar e BRIAN THOMAS Jr r ""°NE° �) "°47 • DEPUTY CITY PROSECUTOR "R1AN9"s HatChaft: t�aej�7e•&M OFFICE OF CITY PROSECUTOR FAxo : µreta7e4an MEMO TO: IC Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: November 1, 2012 RE: Status of Active HMR cases " When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed Delinquent Balance: $1,468.04 2. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons • Delinquent Balance: -0- 3. Cafd Delta Soul Michael L. Vaughn Paid: $ 100.00 Delinquent Balance: $1 ,606. 11 4. Dominoes Pizza Lloyd W. Hardison Trial Date: 11/14/12 Business Closed Delinquent Balance: $4,390.66 5. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 6. Mama Dean's Soul Food Meneria D. Morrison Failure to Appear Warrant Terry L. Morrison Failure to Appear Warrant Delinquent Balance: No Forms 7. Razor's Edge Alan S. Burton Paid: $1 ,392.60 Barbara A. Burton Delinquent Balance: -0- Case Closed 8. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Delinquent Balance: -0- i • i I Tehxommurdeatton Davlce for the Deaf TDD (4n) 5214316 176 South Church, Suite 2- FayeaeNlle, AR 727o1 Kit Williams November 1, 2012 Page 2 • 9. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 � . 10. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court ! China Garden Delinquent Balance: $3,090.00 Businesses Closed 11 . Stone Pony William E. Gran Paid: $143.00 Delinquent Balance: -0- Case Closed 12. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed .. .._Delinquent Balance: -0- _ .. , . . . . . . . 13. Uncle Gaylord's Hiram F. Brandon Paid: -0- Business Closed Delinquent Balance: $508.12 14. WOW Japanese Bistro Chong N. Kim FTA Wan-ant Business Closed Paid: -0- Delinquent Balance: $2,527.00 • TOTAL: $1,635.60 I i i I CLINTON HOUSE MUSEUM MONTHLY REPORT OCTOBER 2012 The Clinton House Museum had a total of 517 visitors in October. MUSEUM ACTIVITIES AND EVENTS : i October 11, — Presidential Scholars, Group Tour — 11 visitors October 3rd — "Cooking with the Clintons" — 42 visitors i October 61h — Upward Bound, Group Tour — 15 visitors October 22nd — Advance Travel, Group Tour — 40 visitors October 23rd — State Department Diplomatic Corp — 75 visitors Upon a personal request from Secretary of State Hillary Clinton, a group of Ambassadors • from various countries around the world visited the Clinton House as part of the "Experience America" Tour. 1I October 31 It — "Dessert with the Clintons", Group Tour — 45 visitors October 31sh — Trick or Treat on the Fayetteville Square — Halloween Bill and Hillary greeted kids, passed out patriotic Tootsie Rolls and Free Child's Admission Passes to the Museum. " Outside the Pale" — The Architecture of E. Fay Jones — will remain on exhibit until December 15th • Fayetteville Visitor Center - 2012 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $1 ,863.93 $4,548.241 $4,516.751 $5, 115.911 $8, 145.521 $7,445.151 $6,500.471 $5,994.26 1 $4,467.201 $4.551 .391 ZWl_ $854.92 $10262.24 $2t450.881 $5,220.721 $7,370.001 $6,356.511 $5,707.791 $9,650.33 1 $5, 182.26 $7,221 .30 $4,797.54 1 $10,741 .22 % Change ftath 209 118.0% 260.3% 84.3% -2.0% 10.5% 17. 1 % 13.9% -37.9% -13.8% -37.0% -100.0% -100.0% Visitor Count 686 1043 1213 1570 1845 2271 1649 1853 1359 1111 Mon Fowl 295 238 691 1301 1454 1463 1441 1457 1313 1 1189 1 1103 1283 % Change fto% D 132.54% 338.24%1 75.54%1 20.68% 1 26.89%1 55.23%1 14.43%1 27. 18% 1 3.50% -6.56% -100.00% -100.00% 2011 Goal = 830,000/year or SZ500/month20�otals '1 1 2012 Totals 11 Sales 1 $66,815.71 1 Sales $539148.82 11 Visitors 13228 Visitors 14,600 % O wme (Adob the 07 ferencn between the two nterbers lw the 201017wrA er then n)ot,e the abdnlol hw spans right 2011 monthly sales avera a E5,567.99 2012 monthly sales average= $5,314.88 2011 monthlyvisitor average= 1102 2012 monthl visitor average 1460 [2011 sales, per visitor = E5.05 2012 sales per visitor = $3.64 I Fayetteville Town Center, Manager's Activity Report October 1 , 2012 to October 31 , 2012 Ah Sales: _ OCTOBER OCTOBER Month YTD YTD YTD 2011 (base) _ _ _ 2012_ _ % Change _ _2011 2012 % Change Sales I I14 16 14% 149 134 (10%) # returned contracts by log date — GL Complete Events (Paid/Sponsored) (EMS Calendar - attached) 19 31 63% 176 200 14% $ returned contracts b to date — GL $24,930.00 $25,228. 11 1% 1 $243,934.87 $254,526.61 4% Collections ** $ - Pa ent Lo $26,525.48 $36,046.32 J36% 1 $311 ,806.31 $327,807.72 5% xecuted Contracts $34,850.00 $36,730.00 $286.421 .00 $302,220.00 6%Credit -0- -0- -0- -0- NA $ - GLAverage per event $ 1780.7] $ 1 ,576.75 $ 1 ,637. 15 1 ,899.45$ Sales / # Sales Operations Items: • General Maintenance. Sales ➢ Proposals for October: Physician Specialty, Children's House, AR Gas Assoc., AR Single Parent Scholarship, NWA Single Parent Scholarship, Children Safety Center, Alpha Delta Phi, Arkansas Alumni Association, Integris Grove, Highlands Oncology, March of Dimes, Delta Delta Delta Centennial, Acumen Brands, American Heart Association, Habitat for Humanity. Pronosals Accepted: Physician Specialty, Children's House, AR Single Parent Scholarship, Alpha Delta Phi, Arkansas Alumni Association, Delta Delta Delta Centennial, Acumen Brands, American Heart Association, Blue Cliff Graduation, Ricoh, Misc. Weddings, U of A African Student Association. ➢ Outstanding Proposals: Children's House, AR Gas Assoc., NWA Single Parent Scholarship, Children Safety Center, Integris Grove, Highlands Oncology, March of Dimes, Hogsby, UA Signing Day Coordination FHS Hall of Honor, Chamber Construction Banquet, Habitat for Humanity and Signature Chef . Event List: • October 1 — Multi-Craft • October 12 — UA COEHP 0 October 23 — Fortune Builders • October 2 — Moon Distributors • October 13 — Farmers Market 0 October 23 — Ozarks Electric • October 2 — Multi-Craft Award Presentation . October 24 — Veterans • October 3 — FHS Homecoming • October 13 — Jennings Reception Administration • October 3 — Multi-Craft • October 15 — Chamber • October 25 — NWA Razorback • October 4 — Hall of Honor Construction Banquet Club • October 5 — Western AR Trial • October 16 — Skill Path 0 October 26 — ASLA Lawyers October 17 — FHS PSAT Testing • October 27 — Thomas Reception • October 6 — Lawson Reception • October 17 — UA Sustainability 0 October 28 — Ball Corporation • October 8 — Habitat for Humanity Expo a October 29 — Ricoh • October 10 — Veterans • October 18 — Signature Chef • October 30 - Ricoh Administration October 19 — Fred Pryor • October 11 — Hanson Pipe and • October 20 — Hobbs Reception Drape October 20 — Foreman Party *Event Breakdown Social — 19% UA — 6.5% Corporate — 55% Non-profit - 6.5% Community — 10% Educational - 3%