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Home My WebLink About2012-09-10 - Agendas - Final r AGENDA ADVERTISING AND PROMOTION COMMISSION September 10, 2012 2 :00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt 11. Welcome Ching Mong III. Reports A. Approval of Minutes for August B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Departmental Reports • 1 .Clinton House Museum 2. Convention and Visitors Bureau 3° Town Center 4. Executive Director D., Advertising Agency Report — Mike Sells IV. Old Business A.Approval of human relations section — policy and procedures manual B. University of Arkansas request V. New Business VI. Adjourn ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING AUGUST 13, 2012 *Commissioners Present: Bob Davis, Bobby Ferrell, Bill Lyle, Maudie Schmitt and Justin Tennant. Commissioners Absent: Hannah Mills Staff Present: Sandra Bennett, Matt Clement, and Marilyn Heifner CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on August 13, 2012, at 2:00 p.m. ELECTION OF COMMISSIONER TO FILL UNEXPIRED TERM After discussion of candidates who had applied for the position of Brandon Karn, it was moved by Tennant, second by Davis to appoint Ching Mong to fill the unexpired term which ends 4/1/14. Motion carried. MINUTES Moved by Davis, second by Tennant, to approve the July minutes of the Commission. Motion carried. FINANCIAL REPORTS HMR Revenue - Marilyn reported that HMR revenue for July is up 4.53%, $214,750. Year to date Oncrease is 11.59°/x. Financial Statements - Keith Glass reviewed financial statements. A & P revenue is up $120,000. All accounts are in good financial shape. Delinquent Tax Collection Efforts - Kit Williams reported that $1,413.20 was collected by the Prosecutor in July. DEPARTMENTAL REPORTS Clinton House Museum - Matt reported that the Museum had a 42% increase in visitors the first half of the year over last year. The house has been recognized as a member of the Blue Star Museums. Bill's 66th birthday celebration will be on August 18. The museum will have a traveling exhibit on Fay Jones from the Old State House Museum. Schmitt commended the work of Kate as Museum curator. After the installation of the Pig at the Museum, Kate had the pic-out on Facebook within hours of the event. CVB - The store sales increased 13.9% in July and had 14.43% increase in visitors. Eleven group tours were booked in July for 2013. Inquiries of 1,527 in July. Town Center - Decrease in returned sales contract; however, collections were up .6%. Executed contracts were up 53%. • Executive Director's Report - A). Personnel. Julie Pennington, group sales manager, was stopped at Crystal Bridges by a reporter for the Wall Street Journal while doing a group tour and asked if she could do a tour on her and her group tours. B). Kate Johnson, museum curator, was named to the 40 under 40 list by NWA Business Journal. C) Staff will meet with the Agency to do a SWOT analysis for the 2013 marketing plan preparation on August 27. 6. Brochures - Fayetteville Insider Guides on hand as of August 1 is 40,270 (80,000 were delivered in May). They were delivered to all Fayetteville public Schools, private schools and to the UA Orientation. 3. Facilities - A). A point of sale system has been installed in the store. It will help us with our inventory and bookkeeping. B) Peace Prayer Fountain - the auto fill is broken when someone got into the fountain and used the auto fill as a step to get out. 4. Other - A) Pigshibition. This program of the Ozark Literacy Society will place 25 artistically decorated pigs around town. The A & P will distribute maps and information for tourists about the pigs. B) Great Food Truck Race program on The Food Network starts on August 19. The Segment on the Fayetteville visit will be the 4th episode. C). The Arkansas Tourist Information Centers will have a FAM visit on Sept 19-20 to Northwest Arkansas. D). Grand opening of the Chancellor Hotel will be September 12 from 6 10 p.m. Q. This is the 35th anniversary year of the A & P Commission. Marilyn is working on a history of the Commission and hopes to have a celebration inviting all former Commissioners, funding recipients, etc, to a party. F). America In Bloom national symposium will be held in Fayetteville on September 19- 21. ADVERTISING AGENCY REPORT Mike Sells pointed out that our traffic from Google was up 56% over last July. The increase in Facebook advertising is attributed to visits to our site being up 73% from July to July. Traffic to historical sites page is up 91% and average time on site visits are up 10%. Bounce rate is down. Comparing Fayetteville to the state, the trend is the same but the state increase is lower than ours. *Drew Finkbeiner reported that Facebook advertising has been targeted to Texas A & M and Missouri. With the change of season, the push from the creative is toward nightlife, dining and the Arts. OLD BUSINESS GOVERNANCE SECTION - POLICY AND PROCEDURES MANUAL Moved by-Farrell, second by .Davis to approve the Executive Director Evaluation form. Motion Carried. Moved by Davis, second by Tennant to approve the Governance section of the Manual to be included in the DMAP study. NEW BUSINESS - None There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director Fayetteville A & P Commission 0 • Advertising and Promotion Commission For month of August 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 202,548.93 Prior Year Collected (2120.0912.4101 .01 ) $ 75.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,015.53 Total Revenues $ 203,639.46 Annual Bond Audit Expense (2120.9120.7602.60) C_(600.00) Collection Expense (2120.9120.5333.00) $__(4,052.48) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (11125.00) Town Center Bond Payment (2120.9120.5712.00) $ (56, 133 .99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (61 ,911 .47) Total Check to A&P $ 141 ,727.99 • This report represents HMR collections through the end of the month. These figures may include past due amounts. • L City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167, 141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $1800027 $172,662 -4.09% $169,093 -2.06% $201 ,015 18.88% April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89% May $190,320 $185,096 -2.74% $188, 149 1 .65% $203,966 8.41 % June $190,237 $184,371 -3.08% $205,700 11 .57% $222,062 7.95% July $180,944 $196,323 0.08% $205,438 4.60% $2140750 4.53% August $167,897 $180,741 7.65% $1891839 5.03% $202,624 6.73% September $176,463 $184,471 4.54% $195,427 5.94% October $1892728 $195, 169 2.87% $214,713 10.01 % November $1900887 $213,494 11 .84% $203,529 4.67% December $174,568 $171 ,511 -0.18% $202,027 17.79% Total $ $2,165,969 $29182,155 0.75% $292999473 5.38% $1 ,646,485 10.97% \filename *d*P0W Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846=3424 (479) 571-0812 fax Accountant's Compilation Report fax (479) 846-4314 To Commission Members, I have compiled the accompanying Statements of Assets. Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center. The Convention and Visitors Bureau, and The Clinton House Museum as of July 31 , 2012 and the related Statements of Revenue and Expenses for the period then ended, and seven months then ended and the period then ended last year, and seven months then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended and seven months then ended last year. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keit M. Glass. Cs A — • Y�iZ— Dat Email: keithfanv acpa.com wwwnwacpa.com Fayetteville A&P Commission Statement of Assets. Liabilities & Equity - Modified Cash Basis July 31 , 2012 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 251693.42\ Ist Security A&P General #8714 669,624.31 3 I st Sec Fay Town Ctr 98722 204,008.7 5 ,1573 I st Sec. Clinton House #8749 48,891 .68 t 0 I st Sec. Conv Visitor #8730 107,737.5 Arvest Payroll Account 94636 5,277.32 Accounts Receivable 18.48 Due From Other Funds 21989.74 Investments 1 ,818,724.87 Investment Adj to Market 41321 .33 Total Current Assets 2,887,487.45 Property and Equipment Furniture and Fixtures 342550.01 Equipment 92,309.97 CVB Building 930,569.02 CVB Land 198,621 .00 Building Additions 410,287.38 Accum. Depreciation (340,227.64) Total Property and Equipment 1 ,326, 109.74 Other Assets Total Other Assets 0.U0 Total Assets $ 4,213.597. 19 LIABILITIES AND CAPITAL Current Liabilities Colonial Life & Ace Ins Payabl $ ( 1 ,017.83) Deductions Payable (67. 18) Federal Payroll Taxes Payable 8,991 .72 FUTA Tax Payable 732.93 State Payroll Taxes Payable 296.84 SUTA Payable ( 1 ,309.07) Employee Benefits Payable 13,099. 10 Due to Other Funds 4 295.01 Due to Town Center 4. 142.40 Total Current Liabilities 29, 143.92 Long-Tenn Liabilities TotaPLong-Term Liabilities 0.00 Total Liabilities 29, 143.92 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis July 31 , 2012 Capital Beginning Balance Equity 3,$79,562.33 Unresticted Fund Balance 167,352.22 Restricted Fund-540 Film Grant 221 .53 Net Income 137,317. 19 Total Capital 4. 184,453.27 Total Liabilities & Capital $ 4.213597. 19 • • See Accountants' Compilation Repon Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Seven Months Ending July 3 1 . 2012 • Revenues Current Month Year to Date HMR Tax Revenue $ 214,694.55 54.37 $ 1 .420, 107.91 73.38 Prior Year HMR Tax Revenue 55.71 0.01 23,824.73 1 .23 Rental Income 36,880.91 9.34 242,900.09 12.55 Other Income 840.00 0.21 12,570.08 0.65 Parking Revenue 375.00 0.09 4, 199.75 0.22 Parking Lease 3,343.33 0.85 7,965.51 0.41 Gift Shop Sales 742.92 0. 19 3.388.60 0. 18 Visitor Store 5.391 .04 1 .37 32.948.34 1 .70 Partnership Income 0.00 0.00 2,000.00 0. 10 Admission Revenue 862.78 0.22 4,743.30 0.25 Special Projects 225.00 0.06 45305.00 0.22 Interest Income Investments 1 ,015.53 0.26 6,967.79 0,36 Interest Income Checking 44013 0. 11 2975515 0. 14 Visitor Guide Ad Income 0.00 0.00 36,650.00 1 .89 Transfer In 130,000.00 32.92 130,000.00 6.72 Total Revenues 394,867.00 100.00 1 ,9359326.35 100.00 Cost of Sales Clinton House Gift Shop 396.00 0. 10 2,014.99 0. 10 Total Cost of Sales 396.00 0. 10 71014.99 0. 10 Gross Profit 394,471 .00 99.90 1 ,933,31 1 .36 99.90 Expenses Signage- Tourism 3,800.00 0.96 Credit Card Discounts 7,535.94 0.39 454.89 0. 12 3,422.97 0. 18 Bank Charges 0.00 0.00 93.48 0.00 Advertising & Marketing 35,465.08 8.98 227,313.00 11 .75 Brochures 43208.91 1 .07 134,920. 10 6.97 Accounting & Legal Fees 650.00 0. 16 8. 108. 10 0.42 Office Expense 460.66 0. 12 10,485.95 0.54 Visitor Store Exp 1 ,544.85 0.39 25,062.26 1 .29 Insurance & Health Benefits 4,843.87 1 .23 37.327.61 1 .93 408 (P) Company Match 946.00 0.24 61870.94 0.36 Car Allowance 300.00 0.08 2, 100.00 0. 11 Telephone Expense 530. 15 0. 13 3,599. 17 0, 19 Postage and Shipping Expense 500.00 0. 13 9,927,82 0.51 Material & Supplies 0.00 0.00 66.51 0.00 Rent 0.00 0.00 12,000.00 0.62 Maintenance/Lawn 100.00 0.03 300.00 0.02 Repairs & Maintenance Expense 5,442. 14 1 .38 38,085.31 1 .97 Kamensky Fountain Maintenance 154.81 0.04 1 ,271 .54 0.07 Linens 2.699.04 0.68 16,392.53 Printing Expense 0.85 0.00 0.00 395.49 0.02 Publications & Dues 315.00 0.08 3,599.00 0. 19 Travel/TrainingExpense 1 ,695.78 0.43 21 ,831 .87 1 . 13 Taxes & Licenses 0.00 0.00 3,573.80 0. 18 Collections Expense 4,295.01 1 .09 28,878.66 1 .49 Payroll Tax Expense 3,219.66 0.82 26,052.02 1 .35 • Convention Development 12, 136. 16 3.07 72,072 64 3 72 Contract Labor 3,850.00 0.98 Wages Expense 32,77813 1 .69 38.258.01 9.69 254,371 . 15 13. 14 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Seven Months Ending July 31 , 2012 • Current Month Year to Date Electricity Utility 7.471 .66 1 .89 36,370.35 1 .88 Gas Utility 22.98 0.01 7. 133.78 037 Water Utility 1 , 139.61 0.29 5,849.81 0.30 Cable 537.32 0. 14 4, 125. 13 0.21 Recycling 0.00 0.00 1 .046. 15 0.05 Security 21 .85 0.01 24361 .09 0. 12 Airport Advertising 0.00 0.00 3,390.00 0. 18 Minor Equipment 0.00 0.00 11 ,870.06 0.61 Minor Equipment Capitalized 0.00 0.00 38,814.72 2.01 Airport Info Booth 0.00 0.00 2,400.00 0. 12 Other Expense 825.25 0.21 1 ,936.75 0. 10 Artini Expenses 0.00 0.00 311 .41 0.02 LOTO Special Project 0.00 0.00 546.25 0.03 Misc Special Project 985.09 0.25 166,214.65 8.59 Bond Payments-'town Center 56, 133.99 14.22 392,937.93 20.30 Trustee Expense 0.00 0.00 2,250.00 012 Transfer OUt 130,000.00 32.92 130,000.00 6.72 Total Expenses 323,007.77 81 .80 1 ,7955994. 17 92.80 Net Income $ 71 ,463.23 18. 10 $ 137,317. 19 7. 10 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Seven Months Ending July 31 , 2012 • Current Month Current Month Year to Date Year to Date Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 214,694.55 $ 205,201 .63 $ 1 ,4202107.91 S 1 ,281 ,278.87 Prior Year HMR Tax Revenue 55.71 236. 18 23,824.73 12,659.51 Rental Income 36,880.91 33,860. 12 242,900.09 227,864.27 Other Income 840.00 0.00 122570.08 9,880.00 Parking Revenue 375.00 367.00 4, 199.75 3, 171 .00 Parking Lease 3,343.33 2,638.51 7,965.51 8, 180.86 Gift Shop Sales 742.92 284.98 31388.60 2,442. 16 Visitor Store 5,391 .04 51870. 19 32,948.34 29,766.68 Partnership Income 0.00 0.00 29000.00 4,400.00 Admission Revenue 862.78 829.00 4,743.30 3,552.54 Special Projects 225.00 725.00 41305.00 7,680.00 Interest Income Investments 1 ,015.53 1 ,050. 16 69967.79 8,266.31 Interest Income Checking 440.23 342.26 2,755.25 3,056.22 Visitor Guide Ad Income 0.00 0.00 36,650.00 12.075.00 Hospitality Summit 0.00 0.00 0.00 180,00 Fee Refunds 0.00 0.00 0.00 (2,525.00) Transfer In 130,000.00 0.00 130,000.00 130,000.00 Total Revenues 394.867.00 251 ,405.03 19935,326.35 1 ,7419928.42 Cost of Sales Clinton House Gift Shop 396.00 0.00 2,014.99 3, 161 .41 Total Cost of Sales 396.00 0.00 22014.99 3, 161 .41 • Gross Profit 394,471 .00 251 ,405.03 19933,311 .36 1 ,738,767.01 Expenses Signage- Tourism 3,800.00 109.25 7.535.94 6,779.04 Credit Card Discounts 454.89 455. 19 3,422,97 31416.92 Bank Charges 0.00 0.00 93.48 374.01 Parking Expense 0.00 0.00 0.00 665.00 Advertising & Marketing 35,465.08 1 ,246.48 227,313.00 295,804.58 Brochures 4,208.91 0.00 134,920. 10 69,889.41 Accounting & Legal Fees 650.00 590.00 8, 108. 10 4,570.00 Office Expense 460.66 689.54 10,485.95 81630.39 Visitor Store Exp 15544.85 521 .65 25,062.26 19,559.05 Insurance & Health Benefits 4,843.87 4,672.01 37,327.61 31 , 180.89 408 (P) Company Match 946.00 1 ,382.02 6,870.94 6,237.04 Car Allowance 300.00 450.00 2,100.00 2, 100.00 Telephone Expense 530. 15 926. 11 3,599. 17 5,442.55 Postage and Shipping Expense 500.00 11000.00 99927.82 8,227.07 Tracking Software 0.00 0.00 0.00 1 ,695.00 Material & Supplies 0.00 0.00 66.51 563.76 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 100.00 75.00 300.00 200.00 Repairs & Maintenance Expense 5,442. 14 7, l 13. 17 38,085.31 90,507.56 Kamensky Fountain Maintenance 154.81 357.41 19271 .54 3.991 .81 Linens 25699.04 2,493.21 16.392.53 12,332.57 Printing Expense 0.00 0.00 395.49 0.00 Publications & Dues 315.00 215.00 3,599.00 3:270.00 Travel/Training Expense 1 ,695.78 150.00 21 ,831 .87 19.477.50 • Taxes & Licenses 0.00 0.00 3,573.80 3,967.23 Collections Expense 4.295.01 4, 108.76 28,878.66 25,878.77 Payroll Tax Expense 31219.66 41251 .83 26,052.02 20,988.93 Convention Development 12, 136. 16 92.86 72,072.64 25,005.27 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Seven Months Ending July 31 , 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Research Expense 0.00 0.00 0.00 475.00 Contract Labor 31850.00 4,347.50 32,778.23 30,884.49 Wages Expense 383258.01 51 ,695.28 254,371 . 15 243.888.28 Electricity Utility 7,471 .66 146.23 36,370.35 29,889.85 Gas Utility 22.98 203.38 75133.78 81974.00 Water Utility 1 , 139.61 197.93 5,849.81 4,769.96 Cable 537.32 530.65 4, 125. 13 3,880.90 Recycling 0.00 171 .89 1 ,046. 15 1 , 100.99 Security 21 .85 21 .85 2,361 .09 I Airport Advertising ..,309. 17 0.00 0.00 3.390.00 1 ,485.00 Minor Equipment 0.00 0.00 11 ,870.06 82,063.87 Minor Equipment Capitalized 0.00 (707.00) 38,814.72 50.649.30 Airport Info Booth 0.00 0.00 2,400.00 1 ,200.00 Other Expensc 825.25 0.00 1 .936.75 0.00 Anini Expenses 0.00 0.00 311 .41 0.00 All Star Games 0.00 1 ,058.00 0.00 48,308.00 Saturday of Champions 0.00 0.00 0.00 6, 198.50 DECA 0.00 0.00 0.00 1 ,827.75 Square Gardens 0.00 0.00 0.00 281 .65 Dickson St Special Project 0.00 0.00 0.00 900.00 Town Center Garden Maint 0.00 69.04 0.00 Joe Martin 0.00 0.00 69.04 Bikes, Blues, & Ho[ Rods 0.00 2,500.00 0.00 0.00 0.00 445.00 LOTO Special Project 0.00 15.000.00 546.25 23.508.90 Arts Live "rheatre 0.00 0.00 0.00 1 ,000.00 Misc Special Project 985.09 4,581 .09 166,214.65 136.674. 18 • Bond Payments-Town Center 56, 133.99 56,304.00 392,937.93 394, 128.00 Trustee Expense 0.00 0.00 2,250.00 2 50.00 Transfer OUt 130,000.00 0.00 130.000.00 130,000.00 Total Expenses 323,007.77 164.519.33 1 ,795.994, 17 1 ,892, 116. 18 Net Income $ 71 ,463.23 $ 869885.70 $ 137,317. 19 $ ( 153.349. 17) • See Accountants' Compilation Report Fay'CIICvillc AI Cummis5ion Statements of Ret carte I:xpcnscs by Division - Modified Cash Buis Forme Month Ending July : I , 2012 Ffl%ellmllc A&P _ Town Center V,Snnr Bureau _ • R 2012 2011 2012 2011 2012 - 2011 HMR Ta 'I'tu Rcvcnuc $ 214,694,55 S 205,201 .63 Prior Year HMR Tax Revenue 55,71 236, 18 Rental Income 2.7500o 2.75000 $ 50 00 Other Income $ 34,080.91 $ 31,110. 12 840.00 S 725 00 Parking kevenue 375.00 36700 Parking Lease 3,343.33 2,638.51 Gift Shop Sales Visitor Store 5.391.0q 5.870. 19 Admission Revenue Interest Income Investments 1.015.53 1,050. 16 Interest Income Checking 282.60 208.89 96.58 62.36 4296 50,39 Transfer In 100,000.00 Visitor Guide Ad Income "I oral Revenues 218.798.39 209.446.86 37,895.92 34,) 77.99 1(16;324.00 6.645.58 Cos, of Sates Clinton House Gift Shop Total Cost of Sales Grass Praftt 219.799.39 209,446.86 37.895.82 34, 17799 106.324,00 6.645 SR Expenses Signage- Tourism 3,800.00 109.25 Credit Card Discounts 104.96 152.88 26620 20970 Advertising & Marketing 3$ 465.09 1 ,246.48 Brochures 4.208.91 Accounting & Legal Fm 650.00 590.00 • Office I'.xpsmse 146.34 549. 16 291 .98 Visitor Store Exp 1 ,544.85 521 .65 Imumnce & Heflhh lienetits 693.52 20505 1 ,844.60 1,61280 1 .844.60 2,422.20 408 (P) Company Match 200.01) 300.00 307N9 420.71 353.26 54542 Car Allowance 300.00 450.00 Telephone Expense 6.70 378.63 415.R6 440.79 Postage and Shipping Fapense 500.00 1,000.00 MaintenancetLawn Repairs & Maintenance Expense 154.81 3.575.48 5,442. 14 1,710.15 25 00 Linens 2.699.04 2,493.21 Publications and Dues 315.00 315.00 I ravelfrraining Expense 150.49 1 ,22569 15000 Cnllecliuns Expense 4.295 01 4,108.76 Payroll Tux Fxpensc 1 ,044,94 790.69 954,56 1 .366.32 1.004.05 1.799.35 Convention Ikvclupmeni 521.37 11 .614.79 92.86 Contract Labor 2.750,0, 2.75U.(k1 620.00 1,057.50 Wages Expense 11 .000.01 9,999.99 11350.69 16,539.54 1202 31 21,293.25 Elecuricity Utility 6,705.89 597.93 Gas Utility 177.20 Wader Utility Cable 840.43 48.27 Recyclinz 53732 530.65 eey Security 171.89 Other l'xpensa 825 25 Minor EQuipmcm (707 UO) Mise Special Project (38.02) 20,352.82 478,48 355 31 544 63 'transfer Out 130.000.00 Bond Payments-Toon Center 56, 133.99 56,304 00 Tidal Expenses 252,145, 11 102,097 52 32.439. 13 26,808.95 33 259.67 27,500,22 • Net Income $ (33,346.72) $ 107,349.34 $ 5.456.69 S 7.369.04 S 73,064.33 S (20.854.64) Sec Accountants' Compilation Report Fayern villc A2 Commission Statements of Revenuc Expenses by Division - Modified Cash Basis For the Month Ending July 31 , 2012 Clinton House _ TOTAL 2012 2011 2012 2011 • Revenues HMR Tax Revenue $ 214.694.55 S 205.201 .63 Print Year HMR fax Revenue 55.71 236. 18 Regal Income 2,800.00 2.750.00 Other Income S 225.00 35, 145,91 31 ,835. 12 Parking Revenue 375.00 367.00 Parking LcaSc 3,343.33 2.638.51 Gill Shop Sales 742.92 284.98 742.92 284.98 Visitor Store 5.39104 5,870. 19 Admission Revenue 962.78 829.00 862.78 R29.00 Interest Income Investments 1 ,015.53 1 ,050. 16 Interest Income Chocking 18.(83 2062 44023 34226 'transfer In 30.000.00 130.000.00 i1 Visitor Guide Ad Income Imal Revenues 31.849.79 1, 134.60 394.867.00 25140503 Cost ofSales Clinton House Gift Shop 396.00 396.00 Total Cwt of Sala 396.00 396.00 Gross Profit 31,452.79 1, 134.60 394.471 .00 251,405.03 Expenses Signage, Tourism 3,800.00 109.25 Credit Card Discounts 83.73 92.6( 454.89 455. 19 Advertising & Marketing 35,465.08 1.246.48 Brochures 4.208.91 Accounting & legal Fen 650.00 59000 • Office Expense 22.34 140.38 460.66 689.54 Visitor Store Exp 1 ,544.85 52) .65 Insurance & I lczhh Benefits 461 . 15 431 .96 4,843.87 4,67201 409 (P) Company Match 84.76 115.89 946.00 11392.02 Car Allowance 300.00 450.00 Telephone Expense 107.59 106.69 530. 15 926.11 Portage and Shipping Expense 500.00 1 .000.00 Memtcnancc3Lawn 100.00 50.00 100.00 50.00 Repairs & Maintenance Expense 2. 194.95 5,596.95 7,495.58 Linens 2.699.04 2.493.21 Publications and Dues ( 100.00) 315.00 215.00 1 ravel(fraining Expense 319.60 1 ,695.79 150.011 Collections Expense 4,295.01 4,108.76 Payroll Tax Fxpense 216. 11 295.47 3.219.66 4,251 .83 Convention Oewclopment )2,136. 16 92.86 Contract labor 480.00 540.00 3,850.00 4,347.50 Wages Expense 2.825.00 3.962.50 38,259.01 51,695.28 Electricity Utility 167.84 146.23 7,471.66 14623 Gas Utility 22.99 26. 18 22.98 203.38 Water Utility 250.91 197.93 1 . 139.61 197.93 Cable 537.32 530.65 Recycling - 171 .89 Security 21 .85 21 .85 21 .95 21.85 Other Expenses 825.25 - Minor Equipment - (70700) Misc Special Projcet 985.09 20.708.13 Transfer Out 130.000.00 - Bond Payments-I own Center 56,133.99 56.304.00 Total Expenses 5363.86 9, 112.64 323,007,77 16451933 • Net lncume S 26.288.93 S (6,978.04) S 71 ,463.23 $ 8688570 See Accountants' Compilation Report EmVilmIte Al Commission Slalements of Rcvcnuc Expenses by Ur. aton - Me0J0ied Cash Rasis I Fon he Seven Months Ending Jul) 31 2UI2 ra)enes IIle A&P Town Center _ Visitor Bureau Revenues 2012 2011 2012 2011 2012 2011 HMR Ux Revenue S 1,420.107.91 S 1281,278.87 Prior Year HMR 'lax Revenue 23.824.73 12,659.51 Rental Income 19.15000 19.250.00 S 223,40009 S 205.25427 S 25000 Other Income 3,65120 4,04501) 4,09591 3.200.00 10.911297 S 1{ .57500 Parking Revenue 2500 4,19975 3.146.00 Parking Lease 1 ,944.11 2.638.51 6.021 40 3,542.35 Gig Shop Sales Visitor Store AIImi5si51on RnRevenue 12,94834 29,76668 Transfer from A&P 1000)000 100 (X1) 00 Interest Income lnve-siments 696770 8,266.31 Interest Income Checking 1 ,95286 2.411 .81 58635 35846 15569 19554 ViSnnr Gude Ad Income 3(,65(100 12 075,00 Total Revenues 1514,328 60 1 ,342,650.01 238.303.50 217,501.08 144,257.00 144.497 22 Cost of Sales Clinton I louse G)ft Shop 'Total Cost of Sales Carnes Profit 1,514,328.60 1,342,650.01 238,103.50 217,501,08 144257 tau 144,49722 Ilxpcnses Signage- Tourism 768594 6_5h0.54 218.51) (150 Q) Bank Charge 1700 19 L 16 182 85 Crede Card Discounts 1 .380.05 1.735.63 1.530 14 1 .23629 Advertising & Marketing 226.28524 29461586 197. 12 92664 800.1)4 26208 Hrochures 134,920 IU 69,889,41 Accounting & Legal Fees 8.108 10 4,57000 Office Expense 47820 76903 1.89998 4,tN1 ) 13 5,26371 286407 Visitor Store Exp 25,OM12 26 19,559 0s • Insurance K hleahh Henefits 2,453 '32 3,369.17 15.400,00 11,669.10 15,624.36 13.175 42 4081 P) Company Match IA25,04) 1,394.37 2,198.24 1671. 17 2,69676 2.63181 Car Allowance 210000 2.100.00 Telephone Expense 523 69 1890.31 2.365. 13 2,810 52 Postage and Shipping Expense. 9,175.88 8,117.08 68220 10999 6') 74 Rant Mainlcnancellawn Tracking Software Repairs & Maintenance Expense 1 .40684 {2.867 71 695 00 36,631 34 3960761 1 624 16 544022 Linens , 16,792 53 12,112 57 YuhUwOons and Dues 1 ,73000 065.00 144.00 1.72500 2,205 0n Travel/1'mining Expense 2,767. 19 200.00 45,42 18.699 Mr 19,315 NI Taxes & Licenses 49890 3,075.00 7000.00 {OS ){ Collmuuru Expense 28,878.66 25 978.77 Pavmll Tax Expense 5,30523 3.85783 9.07784 6,69669 9,80896 8.791 N2 Convention Development 35,211 09 9,90028 36.861.55 15, 104 99 Contract Labor 19,25000 19,250.00 10.890.50 10.73449 23023 Wages Fxpensc 56.166.66 46.666.62 85.557 51 77,38297 94,284 46 100.8287) Electricu) Uldity 57.74 33.083.51 27,540.36 2,74209 1.762 (0) Urs Utility 6,418.79 8.071 17 Water L4iIM 4,53595 3.90105 467,93 3251% Cable 3.866. 18 3.580.90 Recycling 1 ,046, 15 1,10099 Security 2,208 14 2,15622 Airport Advertising 3,39001 1,485.00 Other Expentis (2600) 1(100 1,95275 47500 Minor Cytupment 2,447211 4,098.26 4,488.68 69,30166 4,93418 7,99643 Minor Equipment Caplm6ud 38,814 72 50,649 .31) Airport Into Booth 2,40000 1,200.(X) Mise Spacial Project 150.803.69 20245536 7.631 17 8.93485 8,63745 10122 81 Trustee Exprnm 7.25000 2,250.00 Bond Pa)mlems-Town Center 392.93793 394,128.00 Transt'er Out 130,(88).00 130,000,00 • 'l out Expenses 1.228.156 07 1,27691719 788.198 73 747.278.10 235,23116 217,79223 Net Income S 286,172.53 S 6571282 5 (4989523) $ (12977722) S (9097416) 5 (7289501 ) Sec Acmuntanti Compdatiun Report Fayette%d le A2 Commission SaUemcnis of Revenue E\pLaiscs by Division - Modifi d Cash Basis Fur the Seven Months Ending July 31, 2012 Clinton Ilouse TO'I'Al . 21112 2011 2012 2011 Revenues • I IMR Tax Revenue S 1 ,420 107 91 S 1 ,281,278 87 Prior Year I IMR Tax Revenue 23.824 73 12,659 51 Rental income S 835.00 242,90009 225.339.27 Other Income S 225.00 36000 18.875.08 22.140.00 Parking Revenue 4,19975 3,171 .00 Parking Lease 7.965.51 8,IRO 86 Gifi Shop Sales 3.388.60 2.442. 16 3,388.60 2,442 16 Visitor Store 32,948.34 29,76668 Admission Revenue 4.74330 3,552.54 4.743.30 3,5.52.54 I"Mosler from ACP 30.000.00 30.00000 130.(88) 00 130.000080 Interest Income Investments 6,'M7 79 8,26631 Interest Income Checking 86.35 91141 2.75525 3,05622 Visitor Goidc Ad Income 36,650170 12.075.00 Total Revenues 38.437.25 37,28011 1935.326.35 174192842 Cost 9f Sales Clinton House Gift Shop 2.014 99 3 161 41 2,01499 3.161 41 Tote] Cost of Salc.. 2.01499 3. 161 41 2.014.99 3.16141 Gross Profit 36.422.26 Al I R 70 1933,311 .36 1,738,767.01 Expenses Signage- Tourism 7,53594 6.779.04 Bank Charge 7648 9348 37401 Credit Card Discounts 51278 445.0(1 3.422.97 3.41692 Advenisurg & Marketing 30 WI 227,313.00 295.80458 Hrochures 134.92010 69,88941 Accounting C Legal Fees 8, 108 In 4,570.00 OBicc Expense 91057 1,565.90 10.552.46 9,259 15 Visitor Stoic Exp 25,062.26 19,559.05 • Insurance & Health Hcncfns 3,849.93 2.96720 37,327.61 31,18089 408 (P) Company Match .55U 94 539.69 6.87094 6,23704 Car Allowance 2. 100.00 2,100.00 Telephone Expense 71035 73572 3.399. 17 5442.55 Postage and Shipping Enpenw. 9927.82 R,227.U7 Rent 12,000.00 12,/100.00 12.0(10.00 OAS) Mam wimuceJLuwn 300.00 175.00 30000 17500 Tracking Sotlwore - 1.695.01) Repan & Mnnnenance Expense 6,608 83 39,752.34 94.524.37 Linens 16,392.53 12,332 57 Publications and Duca 7,59900 3,27000 TraveUTmining Expcnso 31960 562.30 21 .X31 .87 20.077 50 'I axes & I-¢eases 561 89 .1.573.80 3,96723 Collations Expense 28.878 66 25.878 77 Payroll Tux Expense 1,859.99 1 .64059 26.052.02 20,988.93 Convention Development 72.072.64 25.005 27 Contract Labor 2.407.50 904.00 32,778 23 30.884 49 wages Expense 18,362.50 19,00998 254.371 15 243,898 28 Electricity Utility 544.75 529. 15 36,37035 29,88985 Gas Utility 71499 90283 7,133.78 5.974.00 Water Utility 84593 543.85 5,849.81 4,769.96 Cable 25895 4,125.13 3.580.90 Recycling 1 .046.15 1 .100.99 Security 152.95 152.95 2.361 .09 1,30917 Airport Advertising .3.39000 148500 Other Expenses 1936.75 47500 Minor Equipment 667.52 11 .87806 82.06387 M innr Eympment Capitalized 38,814.72 50,649.30 Airport Info 1Jcith 2.400.00 1.20000 Mise Special Project 167.072.31 221 .713.02 Trustee Expense 2,25000 2,250.00 Bond Payments-Tann Center 392.93793 394,12800 '1'mnslbr Out 130,00000 130.000.00 • Total Lxpenses 44.408.21 50.508.46 1 ,795,994.17 1,892 116 18 Net Income 5 (7,985.95) S ( 16,389.76) Y 13711719 S 115114917) See Accountants' Compilation Repan • aye evl e Departmental Correspondence F LEGAL Afl KANSAS www.accessfayetteville.org DEPARTMENT Kit Williams CityAttorney TO : Mayor Jordan tCit 13. Kelley City Attorney A&P Commissioners CC : Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney (//(� •� DATE: September 5, 2012 RE : Overdue HMR collection efforts The City Prosecutor' s Office collected $3,419.82 in overdue HMR taxes in August. The year-to-date total of all such collections is $48,823.55. CLINTON K. JONESMANDY FINKLEA e v le E-mail:OFFICE ADMINISTRATOR CITY PROSECUTOR notchetk@cl.fayenevllle.ar.us BRIAN THOMAS PHONE: (479) 575-8377 ARKANSAS (479) 575-8378 DEPUTY CITY PROSECUTOR Hot Checks: (479) 575-8254 OFFICE OF CITY PROSECUTOR FAX 0 : (479) 575-8373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: September 4, 2012 RE: Status of Active HMR cases * When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed 'Delinquent Balance: $ 1 ,468.04 • 2. Brenda's Drive-in Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 3. Cafe Delta Soul Michael L. Vaughn Paid: $ 150.00 Delinquent Balance: $ 1 ,781 . 11 4. Dominoes Pizza Lloyd W. Hardison Trial Date: 11 /14/12 Business Closed Delinquent Balance: $4,390.66 5. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $ 1 ,330.00 6. Mama Dean's Soul Food Meneria D. Morrison Trial Date: 9/26/12 Terry L. Morrison Trial Date: 9/26/12 Delinquent Balance: -0- 7. Pitas Mediterranean Grill Mohammed Khaldi Paid: $741 .02 Stephanie K. Khaldi Delinquent Balance: -0- Case Closed 8. Razor's Edge Barbara A. Burton Active Criminal Summons Alan S. Burton Active Criminal Summons • Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 521.1316 176 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams September 4, 2012 Page 2 • 9. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Paid: $ 1 ,406.50 Delinquent Balance: -0- 10. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 11 . Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 12. Soul Restaurant & Lounge Casey E. Dighero Letter Business Closed Delinquent Balance: $ 118.64 13. Stone Pony William E. Gran Trial Date: 9/26/12 Delinquent Balance: -0- 14. Tangiers Mediterranean Mohammed Khaldi Paid: $718.50 Food & Cafe Stephanie K. Khaldi Delinquent Balance: -0- Case Closed • 15. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 16. Uncle Gaylord's Hiram F. Brandon Trial Date: 8/8/12: Settled — to make Business Closed payments Delinquent Balance: $508. 12 17. Wingz on Dickson Mohammed Khaldi Paid: $403.80 Stephanie K. Khaldi Delinquent Balance: -0- Case Closed 18. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Paid: -0- Delinquent Balance: $2,527.00 TOTAL: $3,419.82 i • CLINTON HOUSE MUSEUM MONTHLY REPORT AUGUST 2012 The Clinton House Museum had a total of 746 visitors in August. This is, by far, our greatest number of visitors since opening in 2005. August was filled with special occasions and events providing the pezfect occasions to visit the House. MUSEUM ACTIVITIES AND EVENTS : August 4th — Berryman/Pettus Wedding — 130 visitors August 131h — Youth Bridge Group Tour — 12 visitors August 18'h — President Clinton's 66th Birthday Celebration —The museum offered free admission all day, a barbeque lunch from 11am-fpm, and President Clinton's favorite snacks — moon pies, peanuts, and RC cola, and of course, birthday cake. Guests were able to sign the former President's birthday card and share their favorite personal `Bill" stories. — 516 visitors • August 21s, — Northwest Arkansas Business Journal 40 Under 40 Luncheon — Clinton House Museum Director, Kate Johnson, was selected as a member of the Class of 2012. For the 161h consecutive year, Northwest Arkansas Business Journal has profiled the top forty best-in-class professionals under the age of forty, from the six-county coverage area. August 20,h — Springdale Resident and longtime Clinton supporter Ruth Parks visits the House in honor of her 100th birthday. SEPTEMBER EVENTS : EXHIBIT OPENING - " Outride the Pale" — The Arcbiteaure of E. .Fay Jones Internationally renowned, Jones work was honored numerous design awards and inspired generations of students during his years at the University of Arkansas. A love for nature permeated his work and his unique style reflected modern elements such as broad roofs, clerestory windows, and skylights to develop energy conscious designs infused with natural light. The exhibit is a magnificent retrospective of the life and work of this disciple and prodigy of Frank Lloyd Wright. Beginning September 141h, the Exhibit will be on display for the remainder of the year. • Fayetteville Visitor Center - 2012 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $13863.93 $4,548.24 $4,516.75 $5, 115.91 $8, 145.52 $7,445. 15 $6,500.47 $51994.26 2011 Tota/r $854.92 $1 ,262.24 $23450.88 $5,220.72 $7,370.00 $6,356.51 $5,707.79 $9,650.33 $5, 182.26 $7,221 .30 $4,797.54 $10,741 .22 Change from 2011 118.0% 260.3% 84.3% -2.0% 10.5% 17. 1 % 13.9% 37.90/6 -100.0% -100.0% -100.0% -100.0% Visitor Count686 1043 1213 1570 1845 2271 1649 1853 2ollTota/f 295 238 691 1301 1454 1 1463 1441 1457 1313 1 1189 1103 1283 % Change from 2011 132.54%1 338.24% 75.54%1 20.68% 26.89%1 55.23%1 14.43% 27. 18% -100.00% -100.00% -100.00% -100.00% 2011 Goal = $30,000/year or $2,500/month 112011 Totals 1 1 2012 Totals Sales 1 $66,815.71 1 Sales $441130.23 Visitors 13228 Visitors 12,130 46 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right X2011 mont ly sales average= $5,567.98 2012 month) sales avers e= $5,516.28 12011 monthly visitor avers e= 11021 2012 monthly visitor averse 1516 2011 sales per visitor = $5.051 12012 sales per visitor = $3.64 Inquiries By Source From: 8/1/2012 To: 8/31/2012 • Showing: all records Source Inquiries S/Inquiry @ Website 324 $0.00 Travel lnformation.com 303 $0.00 Travel Guides Free 198 $0.00 State Newspaper Insert 136 $0.00 UA Graduate School 105 $0.00 Southern Living 21 $0.00 Friend/Family 1 $0.00 1 ,088 • Page 1 of 1 9/6/2012 09:47 AM Fayetteville Convention & Visitors Bureau • 21 S. Block — Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521 -5776 — Fax: (479) 5714731 — info@expe6encefayetteville.com — Web: w .experiencefayetteville.com Inquiries by State/Country From: 81112012 To: 813112012 • Showing: all records State/Country Inquiries Alabama 29 Alaska 2 Alberta 2 Arizona 13 Arkansas 127 California 31 Colorado 6 Connecticut 4 Delaware 1 Florida 31 Georgia 79 Hawaii 2 Idaho 3 Illinois 64 Indiana 14 Iowa 16 • Kansas 30 Kentucky 9 Louisiana 57 Maine 4 Maryland 5 Massachusetts 4 Michigan 9 Minnesota 13 Mississippi 28 Missouri 101 Nebraska 11 Nevada 5 New Hampshire 3 New Jersey 5 New Mexico 3 New York 45 None Entered 9 Total: 685 Page 1 of 2 9/6/2012 09:48 AM Fayetteville Convention & Visitors Bureau • 21 S. Block - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 5714731 - info@expedencefayetteville.com - Web: www.experiencefayetteville.com North Carolina 19 North Dakota 2 Nova Scotia 1 • Ohio 27 Oklahoma 66 Ontario 10 Oregon 6 Pennsylvania 16 Puerto Rico 2 Quebec 1 Rhode Island 1 Saskatchewan 1 South Carolina 7 Tennessee 33 Texas 164 Utah 2 Virginia 10 Washington 11 Washington, DC 1 West Virginia 7 Wisconsin 13 Wyoming 1 • Total: 1 ,088 Page 2 of 2 9/6/2012 09:48 AM Fayetteville Convention & Visitors Bureau 21 S. Block - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571-4731 - info@experiencefayetteville.com - Web: www.experiencefayetteville.com • & Definite Bookings By Booking Date August 2012 Meeting Dates Attnd Peak Rooms $ Value Julie Pennington 08/10/2012 0 0 0 0 08/10/2012 First National Bank 10/31/2012 45 0 0 4,671 10/31/2012 UA College of Engineering 04/03/2013 3,000 500 1 ,500 1 ,245,600 First Robotics Competition 04/06/2013 Sub-Total for August 3 Meetings 33045 1 $ 00 $1 ,250,271 GRAND TOTAL 3 Meetings 3,046 19500 $1 ,250,271 Page 1 of 1 Printed: 9/6/2012 9:53AM Fayetteville Town Center, Manager's Activity Report August 1 , 2012 to August 31 , 2012 •Sales: AUGUST AUGUST Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Change Sales 11 17 55% 123 105 (# returned contracts b to 15%date — GL ( ) Complete Events (Paid/Sponsored) 18 19 6% 135 151 12% EMS Calendar - attached Sales $ returned contracts by log date — GL $123100.00 $38,910.50 222% $1933347.87 $214,073.50 11 % Collections " $ - Payment Lo $289248. 18 $31 ,951 .89 13% $246,757.77 $262,384.64 6% Executed Contracts $20,300.00 $19, 100.00 6% $244,496.00 $236,645.00 3% Credit $ - GL -0- -0- -0- -0- -0- -0- Average per event $ Sales / # Sales $1 ,054.54 $2,288.85 117% $1 ,571 .93 $2,038.80 30% Operations Items: • Fountain auto fill repair • General Maintenance Sales ➢ Proposals Outstanding - Kendrick Fincher, Hogsby Awards, Arvest-Fall Seminar, Holiday luncheon ➢ JRDF-Fundraising Gala • ➢ New Proposals -Fred Pryor-Feb Dates (2 dates), VA Seminars ( 16 dates), Storms Orthodontics, Misc. Wedding Dates, Fortune Builders ➢ Accepted Proposals - I'm With Miller, AR Support Network-2013 Gala, Holiday event, Ozark Natural Foods (upgraded room and rate from 2012), Fred Pryor Feb dates (2), Misc. Weddings-3 Full facility events Coordination ➢ UA Mentor Workshop — First time event which was a workshop for teachers and their mentors. i Chamber Teachers Expo — Repeat business. i Yvonne Richardson Gala — First time for this fundraising event, which was a huge success. Mike Anderson and Nolan Richardson were keynote speakers. Forgotten Song — First time for this non-profit event to be held at the Town Center. Arkansas Orthodontics — large conference held each year for CE hours. They are a repeat client and have already booked this event for 2013. Event List: • August 2 — First Thursday Artist Reception • August 13 — Chamber Teachers Expo • August 4 — Taylor Reception • August 16 — Wal-Mart • August 5 — Omni Peace Rally • August 18 — Guiterrez Party • August 7 — UA Mentor Workshop • August 18 — Berrora Reception • August 9 — Franklin Covey August 23 — Arkansas Orthodontics • August 10 — Franklin Covey • August 24 — Arkansas Orthodontics • August I I — Gutirrez Reception • August 25 — Chenoweth Reception • August I I — Garcia Party • August 27 — Forgotten Song • August 28 — SRA Solutions • August 28 — Yvonne Richardson Center Gala • August 29 — SRA Solutions vent Breakdown Social — 32% UA - 1 % Corporate — 43% Non-profit — 12% Community — 12% • EXECUTIVE DIRECTOR REPORT — SEPTEMBER PERSONNEL Ashden White resigned as Maintenance person at the Town Center. Interviews will be held this week. BROCHURES Reprint of the Motorcycle Guide, tear off map and exhibitor list will be ready in time for Bikes, Blues and BBQ We will be printing a map of Pig Locations for Pigshibition when they are all installed. In the visitor store, we will carry postcards of the pigs to sell individually and as a set. FACILITIES — OTHER — ACILITIES —OTHER — • "Welcome Hog Fans" banners on Dickson, Block, and School Sts. 93 banners • Great celebration for First Thursday Grand opening of the Underground and Fest of All — largest attendance ever • Opening of the Chancellor will be Sept. 13 from 6-10 p.m. • Alabama vs. UA on Saturday at 2 :30 • • We are bidding on the Governor's conference for 2014 on Sept. 19 in Little Rock. • America in Bloom national conference September 20-22 at the Town Center. • Bikes Blues and BBQ September 26-29 waOmaRe1®axpeliancebYeeeai0e.com Settings MyA ry signoat e¢FArwwupanmeafrysdMO%m... vnvwwapananee}systbvlile.gd... 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