No preview available
HomeMy WebLinkAbout2012-08-13 - Agendas - Final u AGENDA ADVERTISING AND PROMOTION COMMISSION August 13, 2012 2 :00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt II. Election of commissioner to replace Karn III. Reports A. Approval of Minutes for July B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Departmental Reports • 1 .Clinton House Museum _ 2. Convention and Visitors Bureau 3 . Town Center 4. Executive Director D. Advertising Agency Report — Mike Sells IV. Old Business A.Approval of governance section — policy and procedures manual B. University of Arkansas request V. New Business VI. Adjourn • Jul 31 12 12:42p Doug Allen 479-750-9166 p.1 SZ 1--5716 All information submitted on this application is subject to the Freedom of Information Act and will be released If requested. 5-11 - T731 • City of Fayetteville Application Form For appointment to City Boards, Commissions, and Committees f zl tj leti AII ¢n CL<.Mof I '3• Name U Spouse name ld applicable) OccapatioNEm player Name 36 '7 Jq• & iluQP I A-i� 276 ,? Resident Street Address City State Zip Code Scva,St_ Mating Address Cil; State Zip Code y �5 - 7yn � ley # I Y7f- 7C7� — 9/� o �7 /�.rlPFim Homs phone tF Business phone mail Ad ! 44- P rlTrKit. lTGln l 23 uQ �rl ' Choice of Committee Position Length of Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter! Yes up� No El 1 . What acre your qualifications for serviinn-g• on this committee, including education and expertise in the subject matter . �(�6�'I -f �n..nF� FW � OSIS • 7n, e4rm"I.a�G.�P 2. Why would you like to be considered for appointment to this committee? �/7 1 sac/2k / WCA00--k - CAP / References: ! �D i/w- -a•eq.U ''7<i ��il� I � f r-- � � �eA /Lg. Name Addrdss Phone Name � C �J ! l� G. r✓► C � �`i - 21 3 - � �Ce � AddreSt Phone How did you hear about the opening(s)? NWA Times ❑ Free Weekly ❑ /AoeessfJayeueNOe.org ❑" ,� Gwermment Channel ❑ Chamber of Commerce ❑ Other❑ 'Ke ✓r/� ..vJ I I State statute §21.8.701 requires the following persons shall file a written Statement of Financial Interest upon appointment The Statement of Financial Interest for the previous calendar year shall be filed by January 31" of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our webstta at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575.8323 or by email city clerk0ci.favetteville.ar.us Office Use Only: • Term Begins: Appointed: Tenn Empires: Replaced: All information submitted on this application is subject to theI, Freedom of Information Act and will be released if requested. City of Fayetteville Application Form For appointment to City Boards, Commissions; and Committees Michael Andrews I Owner I Fresco Cafe & Pub Name Spouse name (if applicable) Occupation/Employer Name 925 N Meadowlands Drive Fayetteville AR 72704 Resident Street Address City State Zip Code 925 N Meadowlands Drive Fayetteville AR 72704 Mailing Address City State Zip Code (cell) 479. 530 . 3606 479.455. 5555 mandrewsl23@gmail.com Home phone tt Business phone Email Address Advertising & Promotion Commission I / 45 Years Choice of Committee Position Length of Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes O No F1 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? I am a restaurant owner having owned businesses in Fayetteville since 1994 and a life-long resident of this great city. 10 yrs Board of Adjustments, 2 yrs as Chair. 3 yrs Airport Board. My attendance record on these boards was over 95%. • 2. Why would you like to be considered for appointment to this committee? 1 want to serve. I have an understanding of the many groups and organizations in Fayetteville that request money from the A&P Commission. I will thoughtfully consider how we spend our taxpayers money to promote recreation and tourism in the City of Fayetteville. References: Ted Belden Campbell Bell Building , Fayetteville 501 .580.3762 Name Address Phone Bootsie Ackerman PO Box 1544 Fayetteville 479.236.4900 Name Address Phone How did you hear about the opening(s)? NWA Times ❑ Free Weekly ❑/ / AAccessfayetteville.org ❑ Government Channel 1:3 Chamber of Commerce C] Otherg ! e 1/UI/� C. i I- i lchs State statute §21 -8-701 requires the following persons shall file a written Statement of Financial Interest upon appointment. The Statement of Financial Interest for the previous calendar year shall be filed by January 31 " of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575-8323 or by email city clerkCWci.fayetteville.ar.us • Office Use Only: Tenn Begins: Appointed: Term Expires: Replaced: Terminated: Resigned: All information submitted on this application is subject to the Freedom of Information Act and will be released if requested. • ) City of Fayetteville Application Form For appointment to City Boards, Commissions, and Committees Nord /te l I Ge"G3a n�t� KH 16 s Name Spouse name (if applicable) Occupat nlEmployer Name 13Gu tfe-oiAe P4. 7270 Resident Street Address city I State Zip Code Mailing Address city tateipip Code L, %�?(i - 4:a - CfU(4 -(o0o G N64\cet•c� (� al Scb. Home phone # Business phone Email Address 63 A+ P ImNgkkt55i ✓`( I .s \eeaf3 Choice of Committee Position AA,,11----��, Length o Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes I Vl No ❑ 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? Cie nr�ra�n t Q reste.� c veal nus fbp Cnnmtff cS ^ / U • I 2. Why would you like to be considered for appointment to this committee? L bk�bU a l c I'C.3L -Ire 6_�.tC R.9 Ca� ,e ` Vi6D 1n� (gyp tin �1 i c�epsS Q �` SJfb UJ ` AQ YYs'- 6r`t-ay-st� t'o, References: / "-ka1- ,( Siinttlo.- QV 'LlkDr Ot635-'-9- Name ,� Address � �� Phone �+G k/�KJ w( L 11 ,t usk , � 17� I / y •c� [\l [7Y / . tqv )` �rt a � { � t0lq� Name Address I Phone How did you hear about the open Ingle)? NWA Times ❑ Free weekly ❑ Accessfayetteville.orA Government Channel ❑ Chamber of Commerce ❑ Other❑ State statute §21 -8.701 requires the following persons shall file a written Statement of Financial Interest upon appointment The Statement of Financial Interest for the previous calendar year shall be filed by January 31 " of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575-8323 or by email city clerk(&ci.fayetteville.ar.us • Office Use Only: Term Begins: Appointed: Term Expires: Replaced: Terminated: Resigned: • V LnMM71*UbY*" this applicseon is subject to pro I°Ieedorrl Of Orfordurgorr Act end.wg/46 released Hrewestect City of Fayetteville Application Forth .f Forappointment to City Boards, Commissions, and Committees mlr! Spouse name (if applicable) OeeupabomEmployer Name 3 �G Z 45, e94V&w4Le DR 65yc w, %/4 , zM *72761 Resident Street Address city —� Zip Code Malling Address OR city State Lp Code/ ti/ 74i - 6oi • Loas Sii�p,y (oo � - LcoS' I, wi �ltso ,✓ � � 6c Nome phone a Busirrp6e phone Email Address L,p IM ,64- t 1 Choice of Committee Poe length of tide the City Umlfe of Faye=vale Are you a Fayetteville registered voter? Ye No 1 1. what are your qualifications for serving on tide committee, including education and expertise In the subject matter? A. r."IUCeAL Zrt� • I you Ilke �tqq be a der6d for sP ntrne t6 ills m e 72 r�� wrG ``6LAj nw�io±IF r, t� J A/ pix /� 4.. i ✓ less I s '`a $ere �►` S j ¢ N "` ao Address Phone Name Z Phone F., How did you hear about the opening(s)? NWA ThrwryY51 Phe Wehey ❑ Axe ofaysdaNlle.Org [] emnwm Chenrsl ❑ Chamber cf Commwu ❑ odwo $qts statute W-11-701 requires the following persons shall file a written Statement of Financial Interest upon appointment The StatemeM of Firumciel bnterest for the previous calendar year shall be tiled by January 91• of each you by the following: Planning Commission, Airport Board, water or Saver Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at acessafaystkMlle.org It you have arty questions you may contact the City CWW6 office at 5754M or by small cPJerk{QcL}avenevino ar.us Office Use Only: • Tenn Begins: Appointed: Tenn Exons: Replaced: Twminated: Resigned: TO 39Vd 30V-Id LV3 S130Q 699EE996L9 95 :20 ZIBZIOCILg Freedom of Information Act and will be released if requested. City of Fayetteville Application Form For appointment to City Boards, Commissions, and Committees /p Name Spouse name (if applicable) Occupation/Employer Name U �• 6 e � 2v Resident Street Address City tate 7jp(Codb /99 �[l (°b//e�P Azle gzVALI&- _ a3 Mailing Address C' State Zip Code 4:?-9- IM06 �5Z,� q-79 - s-7/ -f� S61(a c<7% rn�n / Home phone # �� Business phone E all Addrfts ggn Choice fCommittee Position Length of Resid ncy in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes No ❑ 1 . What are your qualifications for serving on this committee, Including education and expertise in the subject matter? �Jii �� c�inr �s.yrtPi✓ 7.ixy7 -���--,`r!< i2et�,✓✓Avr>`6t✓u����� 2. Why would you like to be considered for appointment to this committee? //YlA • References: 31 ( /Gr IeZ Ale lay/. 3- a2�a Name Address Phone / l/4lal � �1Gjlj �(j)<g 5D e. /�8//l✓ S6. t�r K 557 Name Address VPhone How did you hear about the opening(s)? NWA Times ❑ FreerWeeeelldy ❑ Aceessfayetteviue.org I Government Channel ❑ Chamber of Commerce ❑ Othe X4// A., State statute §21-8-701 requires the following persons shall file a written Statement of Financial Interest upon appointment The Statement of Financial Interest for the previous calendar year shall be filed by January 31" of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575.8323 or by email city elerkGdci.favetteville.anus Office Use Only: Term Begins: Appointed: Term Expires: Replaced: is Terminated: Resigned: RECEIVED All information submitted on this application is subject to the JUL 3 0 2012 Freedom of Information Act and will be released if requested. CITY OF FAYETTEVILLE • City of Fayetteville Application Form -fill C"MAK30M For appointment to City Boards, Commissions, and Committees the Il e, q arc iso l ( qJ X16 0�yyp� I`nu fd&4- 6�0 , Name Spouse name (if applicable) Occupation/Employer Name �4Ig �n . Gr-t!� j. ,z . s Resident Street Address City State Zip Code ie q o z Mailing Address U City State Zip Code 499 5 1 , 6131 x/79 -q4q - AZ- 6 L �r'Q(1 /7u.bnX . 60641� Home phone # � � Business phone Email Address / I `t 1 1 a7 �45 . Choice of Committee Position Length of Residencyin the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes No ❑ 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? 2. Wh would you like to be considered for appointment to this committee? References: ��a (-, -60e c x, �ay2 +� t�J/� . Ae, IA?O ) Name Address Phone 7)fty10, 1� �I) ne- V6 QN13t�1c Fc� ,ta 1 � � ,I� AO 19762- 479 - q4q! 6315 Name Address Phone How did you hear about the opening(s)? NWA Times Free Weekly ❑ Accessfayettevllle.org ❑ Government Channel ❑ Chamber of Commerce ❑ Olher❑ State statute §21 -8-701 requires the following persons shall File a written Statement of Financial Interest upon appointment. The Statement of Financial Interest for the previous calendar year shall be fled by January 31°' of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575-8323 or by email city clerk0fti.favetteville.ar.us • Office Use Only: Term Begins: Appointed: Terre Expires: Replaced: Terminated: Resigned: Application Form • Attachment 1. What are your qualifications for serving on this committee, including education and expertise in the subject matter? • Bachelor of Arts and Science from the University of Arkansas, majoring in Journalism ( 1990). • Masters Degree in Adult Education from the University of Arkansas (1994). • Handled marketing and promotions for the University of Arkansas Center for Continuing Education from 1990- 1992. • Conference Coordinator for the University of Arkansas Center for Continuing Education from 1992- 1996. o Brought numerous conferences and meetings to Fayetteville and promoted the city through those efforts. o Arranged for group and spouse tours, hired local restaurants, hotels, vendors and entertainers for various conference groups. • Coordinator for the Chile Pepper Cross Country Festival from 1994-2004. o Handled all registrations for open, college and high school runners/teams. o Hired all vendors necessary to the event. o Managed the Festival budget and expenditures. • Owner/founder of The Event Group—Catering Division, Inc. (1996 to present). • o The Event Group has an off-premise catering and event planning division that provides services to hundreds of Fayetteville and Northwest Arkansas businesses. • Provider of catering services for corporate and social/wedding events. • Provider of event planning services for corporate and . social/wedding events. o The Event Group also has an on-premise catering location at The Chancellor Hotel. 2. Why would you like to be considered for appointment to this committee? I have always been interested in serving on this committee, and would consider it an honor. I feel that I would bring a different type of expertise to the commission. Many of your past members have been restaurant owners and hotel executives. As the owner of a catering company, I am able to work outside the confines of my facility and deal with many other vendors, applicable to events that are held in Fayetteville. I also have a working relationship with clients and vendors from all aspects of the corporate arena. Lastly, I feel very strongly that Fayetteville needs to capitalize and expand upon its local attractions to keep people in our city and to draw more events to our city. I try to use local businesses whenever I can for shopping, eating out, etc. In our current economic • climate, I feel that we should encourage this practice to help our business owners. All information submitted on this application is subject to the Freedom of Information Act and will be released if requested. - ; r.-, City of Faytittevij)o Application Form Ir , ! j ' For appointment'to City Boards; Commissionsi"titii Committees ' q sel.F &,m o AANA ad VV IIH S I Sf1�1�C t l&N " G17G}¢(, i 6WU X90 Pc Name Spouse name (V applicable) Occupation/Employer Name 16 Yl Al U&dL/v �r Fa4e 72765 Resident Street Address City I State Zip Code j ► � nl t� I o cyic uil (e AX 7�70 � Mailing Address City State [� Zip Code q7L 287r VS1 '-171 - 5d7— N22, 177/e�l'>°llOr'o � rQ �ir7ll (VA Home phone # Business phone Email Address 11re ' col Jut pffw�ut O114hrCS1 �f I 57 Choice of Comm a Position Length of Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yesy No ❑ 1 . What are your qualifications for servi/ing on this committee, Including education and expertise I the subject matter? AJ e �l ids 1/>t led, S JUS 2Pd9 (fir e a✓ 161dei , 06 'osr I • 2. Why would you like to be considered for appointment to this committee? lif OWQ e� . l References: /dam -Cwl lS Aik- 0 ✓ '� l�e� es � � � ylsyaQs � bl� ti I�loc� � �179- y66 -6939 NameT Address Phone r�Od I ► tq V ,�i4rtP �© �1 N /Sk d( Ave q7 Name —�— Address Phone IH ow did you hear about the opening(s)? NWA Times ❑ Free Weekly ElAccessfayetteville.orgovernment Channel ❑ Chamber of Commerce ❑ Other State statute §21 $•701 requires the following persons shall file a written Statement of Financial Interest upon appointment. The Statement of Financial Interest for the previous calendar year shall be filed by January 31" of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 676-8323 or by email city clerkCfci.fayetteville.ar.us • Office Use Oniy: - Term Begins: Appointed: Term Expires: Replaced: Terminated: Resigned: All information submitted on this application is subject to the Freedom of Information Act and will be released if requested. • City of Fayetteville Application Form For appointment to City Boards, Commissions, and Committees r ( ar Spouse name (if applicable) Occupatidhffimployer Name / sr /rte lid - 14�-? 7a 2 0 / Resident Street Address Cify State Zip Code ngAddress MaihCity State Zip Code Home phone # n� Bus nes phone mal dress T pTjlrl('/ `S/ ` l / �m.� n� I Covnyni51nn7P� - \ ,I^' P7 //` S Choice of ommittee Position Length of Reside y in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes No ❑ '\ 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? rh /1DC/GJ. / P yes /li/� f6e- 44 44 /-6P • 2. Why would you like to be considered for appointment to this committee? r 41 Re erence ame /Address Phone S�/y - W'�3/� Mame JAddress Ph ne I i How did you hear about the opening(s)? NWA Times ❑ Free Weekly ❑ Accessfayetteville.org ❑ Government Channel ❑ Chamber of Commerce ❑ Other State statute §21 -8-701 requires the following persons shall file a written Statement of Financial Interest upon appointment. The Statement of Financial Interest for the previous calendar year shall be filed by January 31'` of each year by the following: Planning Commission, Airport Board, Water or Sewer Board, Utility Board or Civil Service Commission. If you are applying for the Planning Commission you must also complete and submit a Real Estate Holdings Form which may be obtained on our website at accessfayetteville.org If you have any questions you may contact the City Clerk's office at 575-8323 or by email city clerktnlci.favetteville.ar.us • Office Use Only: Term Begins: Appointed: Term Expires: Replaced: Terminated: Resigned: ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING JULY % 2012 Wommissioners Present: Bob Davis, Bobby Ferrell, Hannah Mills, and Maudie Schmitt. Commissioners Absent: Bill Lyle and Justin Tennant Staff Present: Sandra Bennett, Matt Clement, and Marilyn Heifner CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on July 9, 2012, at 2:00 p.m. after a tour of the Chancellor hotel. WELCOME NEW COMMISSIONER Bobby Ferrell was welcomed as a new A & P Commissioner representing the City Council. He will serve an indefinite term formerly held by Mayor Jordan. RESIGNATION OF COMMISSIONER BRANDON KARN The resignation of Commissioner Brandon Karn was accepted. It was the decision of the Commissioners to advertise for the open position. Marilyn will advertise for the position and commissioners will vote on Karn 's replacement in August. Applicants must be an owner or manager of a hotel, motel, or restaurant, must live in the city limits, and must be a registered voter. •UNIVERSITY OF ARKANSAS REQUEST Chancellor Dave Gearhart reviewed the process which led the UA to decide to build a 700 seat performance hall at the UA. Accompanying him were Rhonda Mains, Music Department head and Mark Powers, vice chancellor. Several facts led the UA to this decision: • The original thought of a UA/City partnership appeared too expensive. • There are not enough days at WAC to handle UA needs • The UA is a Steinway campus • The desire to attract more people to area The architecture firm of Polk Stanley estimate that $14.2 million-$17 million could transform the Field House into a concert hall. Why should the A & P support this project? • It will seat 700 people • It will host a high quality of programs • It will bring in a sizeable number of new folks • 175-200 performances (40 will feature large ensembles) Center for Business and Economic Research says it will bring in $5,960 per year in additional revenue and $38,165 per year in taxes. The Chancellor said a lead donor would be announced in the fall. This project will accomplish what the MUA, city and WAC wanted, but their original idea was too expensive and the resources aren't there. The facility will bring more money into Fayetteville A & P and more revenue to the City. It will enhance the Walton Arts Center and give them more space for events. It will help the UA Music Department become the best and it complements the Steinway campus. The building will be up and running by the end of 2015. Davis said it's a great opportunity for the city with Crystal Bridges to add venue to the city of Fayetteville. e mentioned SING at other campuses which brings parents in for 2-3 days. Davis that the UA advertise vents so that Fayetteville citizens could have the opportunity to attend. The Chancellor said that many of the events are free and they would like to double the size of the venue so that more people could attend. Marilyn said she had spoken with a representative in the Attorney General's Office and that his opinion was that the A & P had a lot of leeway in deciding how the HMR tax revenues could be allocated. He said that it was acceptable to give funds for the arts and that money could be given to a University or state institution. Chairman Maudie Schmitt recommended tabling the proposal since the full Commission was not present and that those present could have time to think about the request. MINUTES Moved by Davis, second by Ferrell, to approve the April and May minutes of the Commission. Motion carried. FINANCIAL REPORTS HMR Revenue - Marilyn reported that HMR revenue for June was $222,062, a 7.95% increase. Year to date increase is 12,92%. Financial Statements - Keith Glass reviewed financial statements. A & P revenue is up 120,000, TC revenue is up $9,000, CVB store revenue is up $3,000, 15t Thursday revenue is up $3,852, CHM is up $1,000 in revenue. Davis asked if the spread sheet could show last year revenue as well as current revenue. Delinquent Tax Collection Efforts - Kit Williams reported that $10,908.90 was collected by the Prosecutor in June. Thirteen of the 25 cases have zero balances. DEPARTMENTAL REPORTS Clinton House Museum - Matt reported that the Museum had 270 visitors in June. Kate attended a kickoff reception at the Presidential Library for exhibit honoring Bill and Hillary's mothers. The Museum hosted the America in Bloom judges breakfast and has had three group tours through the house. CVB - The store increased sales by 17.1% and had 55.23% increase in visitors. Definite bookings from Affordable Travel and National Federation of the Blind annual conference. Inquiries of 2,065 in June. Town Center - Decrease in average sales per event by 7%. Signed contracts down 7%. Executive Director's Report - 1. Personnel - Matt Clement was hired as Operations Manager. He has met individually with CVB and CHM staff and reviewed their marketing plans. 402. Brochures - Fayetteville Insider Guides were printed and have been distributed. Historic Walking Tour, Trails Guide and All Season's Trail guides were updated and printed. We are working with agency on a z-card for the trails guides, which will fold up and fit in your pocket. 3. Facilities - Roof of the Town Center was repaired - $28,460 from Harness Roofing instead of the original bid of $40,000-$44,000. Ice machine was replaced $6,120. Hail damaged condenser coil was not covered by the city insurance because of increased deductible and was replaced for $8,919.00. 04. Accreditation - Destination Marketing Association International (DMAI) is the world's largest and most reliable resource for official destination marketing organizations. It was founded 100 years ago and has 3500 members. In response to the Commission's request to write down policies and procedures, we feel that this certification process will be the best tool to ensure that we don't forget anything. Commissioners have been given an overview of the standards. We will be asking for approval from the Commissioners for each of the 14 sections at Commission meetings. In Arkansas, only Hot Springs is accredited. We feel like this accreditation will be beneficial in our applying for conventions. The cost for the application cost is $1000. A yearly maintenance fee is $400 and a renewal fee at the end of 41h year is $350. 5. City Audit - Marilyn detailed for the Commissioners the report from the City Auditors. Depreciation from 05-06 has been carried on our books. The auditors asked that we take that off. Town Center remodeling project on the depreciation schedule made us aware of a policy that the City doesn't carry items valued less than $5,000. We have fixed the problems brought up by the auditors. The DMAI accreditation should also help us in this area in the future. ADVERTISING AGENCY REPORT Mike Sells pointed out that the state as a whole in the first quarter of the year was up 9.5% and Fayetteville tax collections were up 15.6%. Most of the media in the marketing plan has been placed. In our goal to drive people to the website, he �areviewed web statistics. He also said the team was looking to adjust the digital and online strategy sed on web stats. The Fayetteville Insider Guide has a lot of new photography which will be used in the future advertising campaigns and will boost our photolibrary. OLD BUSINESS - None NEW BUSINESS - None There being no further business, the meeting was adjourned. ` l Respectfully submitted, Marilyn Heifner Executive Director Fayetteville A & P Commission � M • Advertising and Promotion Commission For month of July 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 214,694.55 Prior Year Collected (2120.0912.4101 .01 ) $ 55.71 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 , 126.30 Total Revenues $ 215,876.56 Annual Bond Audit Expense (2120.9120.7602.60) $ . Collection Expense (2120.9120.5333.00) $ (4,295.01 ) Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (569133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,429.00) Total Check to A&P $ 155,447.56 • This report represents HMR collections through the end of the month. These figures may include past due amounts. • 0 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167,141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $180,027 $172,662 -4.09% $169,093 -2.06% $201 ,015 18.88% April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89% May $190,320 $185,096 -2.74% $188, 149 1 .65% $203,966 8.41 % June $190,237 $1842371 -3.08% $205,700 11 .57% $2222062 7.95% July $180,944 $196,323 0.08% 8205,438 . 4.60% $214,750 4.53% August $167,897 $180,741 7.65% $189,839 5.03% September $176,463 $184,471 4.54% $195,427 5.94% October $189,728 $195, 169 2.87% $2149713 10.01 % November $190,887 $2139494 11 .84% $2039529 -4.67% December $174,568 $171 ,511 -0.18% $202,027 17.79% Total $ $2,165,969 $2,182,155 0.75% .2f .299, L( 73 0 0 5.38 /0 $1 ,443,861 11 .59 /0 \filename *MOP" Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846-3424 (479) 5714812 fax 479x fa Accountant's Compilation Report ( ) 8464314 To Commission Members, I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission. The . Fayetteville Town Center, The Convention and Visitors Bureau, and 'rhe Clinton House Museum as of June 30, 2012 and the related Statements of Revenue and Expenses for the period then ended, and six months then ended and the period then ended last year, and six months then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended and six months then ended last year. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for • designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glass, -PA • Date Email: keith@nwacpa.com wwwnwacpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis June 30, 2012 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 26, 193.42 1 st Security A&P General 48714 701 ,550.96 1 st Sec Fay Town Cir 48722 188,882. 19 1 st Sec. Clinton House 48749 19,486.88 1st Sec. Conv Visitor 48730 19.313 .32 Arvest Payroll Account 44636 27 801 28 Accounts Receivable 18.48 Due From Other Funds 36.877.69 Investments 1 ,792,069. I8 Investment Adj to Market 4,321 .33 Total Current Assets 2,816,714.73 Property and Equipment Furniture and Fixtures 34,550.01 Equipment 92,309.97 CVB Building CVB Land 930,569.02 Building Additions 1983621 .00410 287 38 Accum. Depreciation (340.227.64) • Total Property and Equipment 1 ,326, 109.74 Other Assets Total Other Assets 0.00 Total Assets $ 4, 142,824.47 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 253.82 Colonial Life & Ace Ins Payabl Deductions Payable ( 1 ' 81 181 . Federal Payroll 'Faxes Payable 181 .81 9.060.77 FUTA Tax Payable732.93 State Payroll Taxes Payable 309.71 SUTA Payable 309.71 Employee Benefits Payable 288'39 Due to Other Funds 11 ,451 . 19 Due to Town Center 47441 .24 4, 142.40 Total Current Liabilities 29,824.43 Long-Term Liabilities • Total Long-Term Liabilities 0.00 Total Liabilities 29,824 .43 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets. Liabilities & Equity - Modified Cash Basis June 30, 2012 . Capital Beginning Balance Equity 31879,562.33 Unresticted Fund Balance 167,352.22 Restricted Fund-540 Film Grant 221 ,53 Net Income 65,863.96 Total Capital 4. 1 13,000.04 "Total Liabilities & Capital S 4, 142,824.47 • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Six Months Ending June 30. 2012 • Revenues Current Month Year to Date HMR Tax Revenue $ 222,056.88 81 .33 $ 1 ,205,413.36 78.25 Prior Year HMR 'I'ax Revenue 5.00 0.00 23,769.02 1 .54 Rental Income 31 ,773.36 11 .64 206,019. 18 13.37 Other Income 31831 .80 1 .40 11 .730.08 0.7G Parking Revenue 357.00 0. 13 3,824.75 0.25 Parking Lease 250.00 0.09 49622. 18 0.30 Gift Shop Sales 422.64 0. 15 2,655.68 0. 17 Visitor Store 6,039.25 2.21 27,557.30 1 .79 Partnership Income 0.00 0.00 29000.00 0. 13 Admission Revenue 825.00 0.30 3,880.52 0.25 Special Projects 0.00 0.00 41080.00 0.26 Interest Income Investments 1 , 126.30 0.41 59952.26 0.39 Interest Income Checking 430. 11 0. 16 2,315.02 0. 15 Visitor Guide Ad Income 5.900.00 2. 16 361650.00 2.38 Total Revenues 273,01734 100.00 1 ,540,469.35 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 1 ,618.99 0. 11 Total Cost of Sales 0.00 0.00 1 .618.99 0. 11 Gross Profit 273,01734 100.00 11538,850.36 99.89 • Expenses Signage- Tourism 475.94 0. 17 3,735.94 0.24 Credit Card Discounts 603.75 0.22 2,968.08 0. 19 Bank Charges 17.00 0.01 93.48 0.01 Advertising & Marketing 21 ,294.40 7.80 1919847.92 12.45 Brochures 21 .777.35 7.98 130,711 . 19 8.49 Accounting & Legal Fees 650.00 0.24 7,458. 10 0.48 Office Expense 33755.92 1 .38 10,025.29 0.65 Visitor Store Exp 61743.69 2.47 23,517.41 1 .53 Insurance & Health Benefits 3,912.28 1 .43 32,483.74 2. 11 408 (P) Company Match 946.00 0.35 5,924.94 0.38 Car Allowance 300.00 0. 11 1 ,800.00 0. 12 Telephone Expense 796. 19 0.29 3,069.02 0.20 Postage and Shipping Expense 532.09 0. 19 99427.82 0.61 Material & Supplies 0.00 0.00 66.51 0.00 Rent 0.00 0.00 12,000.00 0.78 Maintenance/Lawn 75.00 0.03 200.00 0.01 Repairs & Maintenance Expense 41180.70 1 .53 32,643. 17 2. 12 Kamensky Fountain Maintenance 158.30 0.06 1 , 116.73 0.07 Linens 1 ,720.45 0.63 135693.49 0.89 Printing Expense 0.00 0.00 395.49 0.03 Publications & Dues 1 ,495.00 0.55 3,284.00 0.21 Travel/frainingExpense 7,501 . 18 2.75 20, 136.09 1 .31 Taxes & Licenses 21575.00 0.94 3.573 .80 0.23 Collections Expense 4,441 .24 1 .63 24,583.65 1 .60 Payroll Tax Expense 3.686.56 1 .35 22,832.36 1 .48 Convention Development 3,407.64 1 .25 59,936.48 3,89 • Contract Labor 51046.50 1 .85 28,928 23 1 .88 Wages Expense 38,610.46 14. 14 216, 113. 14 14.03 Electricity Utility 6. 152.50 2.25 28,898.69 I .88 See Accountants' Compilation Report Fayetteville A&P Commission Statements or Revenue & Expenses - Modified Cash Basis For the Month and Six Months Ending June 30, 2012 • Gas Utility Current Month Year to Date 177.44 0.06 7. 110.80 0.46 Water Utility 1 . 165.71 0.43 4,710.20 0.31 Cable 547.24 0.20 3,587.81 0.23 Recycling 126.75 0.05 1 .046. 15 0.07 Security 501 .85 0. 18 3,339.24 0. 15 Airport Advertising 1 ,785.00 0.65 3, 390.00 0.22 Minor Equipment 1 ,061 .74 0.39 1 1 ,870.06 0.77 Minor Equipment Capitalized 0.00 0.00 38.814.72 2.52 Airport Info Booth 0.00 0.00 2,400.00 0. 16 Other Expense 202.50 0.07 1 , 111 .50 0.07 Artini Expenses 0.00 0.00 311 .41 0.02 LOTO Special Project 0.00 0.00 546.25 0.04 Misc Special Project 78, 106.05 28.61 165,229.56 10.73 Bond Payments-Town Center 563133.99 20.56 336,803.94 21 .86 Trustee Expense 0.00 0.00 2.250.00 0. 15 Total Expenses 280,663.41 102.80 1 .472,986.40 95.62 Net Income $ (7,646.07) (2.80) $ 65.863 .96 4.28 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Sir Months Ending June 30, 2012 • Current Month Current Month Year to Date Year to Date Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 2229056.88 $ 205,675.72 $ 1 ,205,413.36 S 1 ,076.077.24 Prior Year HMR Tax Revenue 5.00 24.00 23,769.02 12,423.33 Rental Income 31 .773.36 28.517.67 206,019. 18 194,004. 15 Other Income 31831 .80 3,750.00 11 .730.08 91880.00 Parking Revenue 357.00 348.00 3,824.75 2,804,00 Parking Lease 250.00 0.00 4,622. 18 5.542.35 Gift Shop Sales 422.64 410.24 2,655.68 2, 157. 18 Visitor Store 69039.25 6, 164.32 27,557.30 23,896.49 Partnership Income 0.00 0.00 2,000.00 4.400.00 Admission Revenue 825.00 327.00 3,880.52 2.723.54 Special Projects 0.00 0.00 4,080.00 6,955.00 Interest Income Investments 1 ,126.30 1 , 113.97 5,952.26 7,216. 15 Interest Income Checking 430. 11 421 .64 2,315.02 1713-96 Visitor Guide Ad Income 5,900.00 3,000.00 36,650.00 12,075.00 Hospitality Summit 0.00 0.00 0.00 180.00 Fee Refunds 0.00 0.00 0.00 (2.525.00) Transfer In 0.00 0.00 0.00 130,000.00 Total Revenues 273,017.34 249,752.56 1 ,540.469.35 1 .490,523.39 Cost of Sales Clinton House Gift Shop 0.00 1 ,555.43 1261R.99 3, 161 .41 Total Cost of Sales 0.00 1 ,555.43 1 ,618.99 3, 161 .41 • Gross Profit 273,017.34 248, 197. 13 11538,850.36 1 ,487,361 .98 Expenses Signage- Tourism 475.94 3, 122.00 3,735.94 6.669.79 Credit Card Discounts 603.75 666.42 2,968.08 2,961 .7.; Batik Charges 17.00 15.93 93.48 374.01 Parking Expense 0.00 100.00 0.00 Advertising g & Marketing665.00 21 ,294.40 139,941 .37 191 ,847.92 294.558. 10 Brochures 21 ,777.35 89681 .28 1309711 . 19 69,889,41 Accounting & Legal Fees 650.00 650.00 7,458. 10 3.980.00 Office Expense 3,755.92 1 .544.94 10,025.29 7.940.85 Visitor Store Exp 6,743.69 41235.85 23,517.41 19,037.40 Insurance & Health Benefits 3,912.28 4,827.87 31483.74 26,508.88 408 (P) Company Match 946.00 908. 16 51924.94 4,855.02 Car Allowance 300.00 300.00 1 ,800.00 1 ,650.00 Telephone Expense 796. 19 676.64 3,069.02 4,516.44 Postage and Shipping Expense 532.09 3,000.00 9,427,82 7,227.07 Tracking Software 0.00 0.00 0.00 1 ,695.00 Material & Supplies 0.00 0.00 66.51 Kent 563.76 0.00 0.00 12,000.00 12,000.00 Maintenance/lawn 75.00 75.00 200.00 125.00 Repairs & Maintenance Expense 4, 180.70 21 ,828.40 32,643. 17 83,394.39 Kamensky Fountain Maintenance 158.30 2428.76 1 .1 16.73 3,634.40 Linens 1 .720.45 1 ,549. 13 13,693.49 9,839.36 Printing Expense 0.00 0.00 Publications & Dues 395'49 0.00 1 ,495.00 0.00 3,284.00 3,055.00 Travel/Training Expense 7,501 . 18 5,080.78 20136.09 19,327.50 • Taxes & Licenses 2,575.00 500.00 39573.80 3,967.23 Collections Expense 41441 .24 4. 113.99 24,583.65 21 ,770,01 Payroll Tax Expense Co3,686.56 2,753.22 22.832.36 16,737. 10 Convention Development 31407.64 7,268.22 59,936.48 24.91 2. 41 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Six Months Ending June 30, 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Research Expense 0.00 0.00 0.00 475.00 Contract Labor 5,046.50 5,230.99 28,928.23 26,536.99 Wages Expense 385610.46 34,799.82 216, 113. 14 192, 193.00 Electricity Utility 6, 152.50 11 ,794.01 28,898.69 29,743.62 Gas Utility 177.44 520.44 7, 110.80 8.770.62 Water Utility11165.71 1 .286.37 4,710.20 4.572.03 Cable 547.24 534.68 3,587.81 3.050:25 Recycling 126.75 0.00 1 ,046. 15 929. 10 Security 501 .85 741 .85 2,339.24 2.287332 Airport Advertising 1 ,785.00 0.00 3,39D.00 1 ,485.00 Minor Equipment 11061 .74 63, 166. 15 11 ,870.06 82,063.87 Minor Equipment Capitalized 0.00 51 ,356.30 38,814.72 51 ,356.30 Airport Info Booth 0.00 0.00 2,400.00 1 ,200.00 Other Expense 202.50 0.00 1 , 111 .50 0.00 Artini Expenses 0.00 0.00 311 .41 0.00 All Star Games 0.00 0.00 0.00 47,250.00 Saturday of Champions 0.00 6; 198.50 0.00 6, 198.50 DELA 0.00 0.00 0.00 1 ,827.75 Square Gardens 0.00 0.00 0.00 281 .65 Dickson St Special Project 0.00 0.00 0.00 900.00 Joe Martin 0.00 0.00 0.00 2.500.00 Bikes, Blues, & Hot Rods 0.00 445.00 0.00 445.00 LOTO Special Project 0.00 0.00 546.25 8,508.90 .Arts Live Theatre 0.00 0.00 0.00 1 ,000.00 Mise Special Project 78, 106.05 21 ,550.78 165,229.56 132.093.09 Bond Payments-Town Center 569133.99 565304.00 1336.803.94 3371824.00 • "I'RISLee Expense 0.00 0.00 2,250.00 2,250.00 Transfer OUt 0.00 0.00 0.00 130,000.00 Total Expenses 2809663.41 468, 196.85 1 .472,986.40 1 ,727,596.85 Net income $ (7,646.07) $ (219,999.72) $ 65,863.96 $ (240,234.87) • See Accountants' Compilation Report Fayetteville AI Commission Statements of Rcvcnue Fxpenses by Division - Modified Cosh Basis For the Month Ending June 30, 2012 Fayetteville A&P Town Center _ Vtsitm nureau _ 2012 2011 Revenues 2012 2011 2012 2011 HMR Tax Revenue S 222,056.88 $ 205.675.72 Prior Year IIMR Tax Revenue 5.00 2400 Rental Income 2,750.00 2,750.00 $ 28.973.36 S 25, 167.67 $ 5000 Other Income 1 .80 550.00 3,200.00 3.830.00 Parking Revenue 357.00 348.00 Parking Lease 250.00 Gift Shop Sale. Visitor Store 0.03925 6, 164.32 Admission Revenue Interest Income Investments 1,12630 1 ,113.97 Interest Income Checking 313.79 294.28 91 .71 52.63 16.64 54.21 Visitor Guide Ad Income 5.900.00 3.000.00 Total Revenues 232.153 77 213,407.97 29,672.07 28,768.30 91935,89 6,218.53 Cost of$alcs Clinton I louse Gifl Shop Total Cost of Salts Gross Profit 232,153.77 213.407.97 29,672.07 28,768.30 9.935 89 6.218.53 Expanses Signage- Tourism 475.94 3, 122.00 Bank Charge 17.00 15.93 Credit Card Discounts 249.64 236.91 298.30 377.49 Advertising & Marketing 21 ,294.40 139,612.94 66.35 26208 Brochures 21 ,777.35 8.681 .28 • Accounting & Legal Fees 650.00 650.00 Office Expense 296.42 1 ,617. 14 13055 1,986.20 78743 Visitor Store Exp 6.743.fi9 413$.85 Insurance & Fleahh Bcncfrtc (444.32) 866.63 1.844.60 1 .82454 1 .844.60 1.704.74 408 (P) Company Match 200.00 260.00 307.98 290.62 353 26 340 28 Car Allowance 300.110 300.00 Telephone L•'xpense Postage and ShippingExpense 6'80 681 .85 57019 De SU0.00 3,000.00 32.09 Maintenancdlawn Repairs & Maintenance Expense 158.30 3.383. 11 4,180.70 3.066.70 17,807.35 Linos 1.720.45 1,549 13 Publications and Dues 1,29000 20500 1'ravel/freining Expense 1 ,866.70 100.00 45.42 5.58206 4.980 78 Taxes & Licenses 2,575.00 50000 Collections Expense 4,441 24 4,11399 Payroll 3'm Expensc 1,044.96 527. 12 11417.58 848.54 I .00T90 1 . 174 79 Convention Development 189.61 4,417,08 3.21903 2,851 . 14 Contract labor 2,750.00 2,750.00 2.17650 2.240.99 Wages Expense 11,000.00 6.666.65 12,071 .26 12975. 17 12.714.20 14.583.00 Electricity l3tihty 5,624.30 11,332.39 431 .07 35678 Gas Utility 153. 10 492.71 Winer lllilin 845.24 1 .090.09 4497 118.86 Recycling Cable547.24 534.68 R 126.75 Security 480.00 720.00 Airport Advertising 1 .795.00 Omer Expenses 207 Su Minor Equipment 31681 1,06174 61, 180.011 1.(1(1182 Minor Equipment Capitalized 51 ,356.3n Airport Info Booth Misc Special Project 70,523.89 27,562.40 1 .879.98 631 .88 5,702 18 Bond Payments. Town Center 56. 133.99 56,304.00 • Total Expenses 195.953.06 262.886 36 38.931 .42 (49,067.54 41 ,0.15 90 51,252 58 Net Income $ 36,200.71 $ (49,478.39) $ (9,259.35) $ (120,299,24) S (31, 110.01 ) S (45,634.05) See Accountants' Compilation Report Fayetteville A2 Commission Statements of Revenue Expenses by Division - Modified Cash Basis For the Month Ending June 30, 2012 Clinton I louse TOTAL 2612 2011 2012 2011 Revenues I IMR Tav Revenue S 222.056.88 S 205,675.72 Prior Year I IMR Tax Rcvcnue 5.00 24.00 Rental Income S 600.00 31 .773 36 28,517.67 Other Income 3,831.80 3.750.00 Parking Revenue 357.00 Parking Lease 348.00 250.00 Gin Shop Sales S 422.64 410.24 422.64 410.24 Visilur Store 6.039.25 6.16432 Admission Revenue 825.00 327.00 82500 327.00 [merest Income Investments 1. 126_30 1, 113.97 � Interest Income Checking 7.97 20.52 430. 1 ) 421 .64 Visitor Guide Ad Income 5.900 00 3,000.00 Total Revenues 1 .255,61 1 ,357.76 273,017.34 249.752.$6 Cost of Sala Clinton House Gin Shop 1 ,555.43 1 ,555 43 Total Cost ol'sules 1,555.43 1555 41 Gross Prolit 1 ,25561 ( 1 9Z67) 273,01734 24819713 Expenses Signage- 'tourism 475.94 3. 122.00 Rank Charge 17.00 I S 93 Credit Card Discounts 6581 5202 603.75 666.42 Advertising & Markcung 21,294 40 139,941.37 Bruchurcs 21 ,777.35 9,681 .28 Accounting & Legal Fees 65 65000 Office Cxpcnse 152.58 330.54 3,)55.925.92 1,544.94 Visitor Store lisp 6,743.69 4,335.85 Insurance & Health Benefits 667.40 431 .96 3,912.28 4.827.87 408 (P) Company Match 84.76 77.26 94600 908. 16 Car Allowance 300.00 300.00 Telephone Expense 107.54 106.45 796. 19 676.64 Postage and Shipping Expense 532.09 3,000.4(l Maintenanceflawn 75.00 75.00 75.00 75.00 Repairs & Maintenance Expense 4.339.00 24,257, 16 Linens 1 ,720.45 1 .549, 13 Publications and Dues 1,495.00 - 'I'ravel/Training Expense 7,501 . 18 5,080.79 Taxes & Licenses 2.575.00 500.00 Collections Expense 4,441 .24 4. 113.09 Payrull 'fox Expense 216. 12 202.77 3,68656 2.753.22 Convention Development 3.407.64 7.269.22 Contract Labor 120.00 24U.00 5,046.50 5.230.99 Wages Expense 2,825.00 2,575.00 38.610.46 34399.82 Flccmcity llrilii) 97. 13 104.95 6, 152.50 11 .794.01 Gas 111ili1v 24.34 27.71 177.44 520.44 Water Utiht) 275.50 77.42 1 . 165.71 1,286.37 Cable 547.24 534.68 Recycling 126.75 - Security 2185 21 .85 501 .85 741 .85 Airport Advertising 1,785.00 Other Expenses 202.50 - Minor Equipment 667.52 1,061.74 63,166. 15 Minor Equipment Capitalized - 51356.30 Airport Info Broth Misc Special Project 78, 106.05 28, 194.28 Bond Payments-Town ('enter 56.133.99 56,304.00 Total Expenses 4.733.03 4,990.37 290.663.41 468, 196.85 Het Income S (3.47742) S (5. 189.04) $ (764607) S 1219999721 See Accountants' Compilation Report • (• • Fa)eUeville A I Commission Statements of Rcscnun Expenses by Division - Modified Cash Basis For the Six Months Ending tine 30. 2012 Fa5•etteville A&P Town Center Visitor Bureau Clinton House I OT.AL 2012 2011 2012 2011 2012 2011 2012 2011 2012 2011 Revenues HMR Tax Revenue 5 1 .205,4 13.36 4 1.076,077 24 4 1,205,413.36 S 1.076.077.24 Prior Year I IMR Tax Revenue 23 769.02 12,423.3323,369.02 12,423.33 Rental Income 16.500.00 16500.00 S 189,319. 18 4 174. 144. 15 S 200.00 S 835.00 206,01918 191 ,479. 15 Other Income 3.651 .20 4,045.00 4.0991 3.200.00 10.062.97 S 13.81000 380.00 17,81008 21 .43500 Parking Revenue 25.00 3,824.75 2,77900 3.82415 2,80400 Parking !.case 1 .944.11 2,678.07 5.542.35 4.622 18 5,54235 Gill Shop Sales S 2.655.68 2. 157, 18 2.655.68 2,157. 1% Visitor Stare 27.557.30 23,896.49 27,557.30 23.896.49 Admission Revenue 3.880.52 2,723.54 3.880.52 2,723.54 Transfer from A&P 100,000.00 30,0810.00 - 130.000.00 Interest Income Investments 5.95226 7.216. 15 5,952.26 7,216. 15 Interest Income Checking 1 .65026 2.202 92 489.77 296. 10 112 73 145. 15 62.26 69.79 2.31502 2,713.96 Visitor Guide Ad Income 36.650.00 12,07500 36,650.(K) 12.075.00 Total Revenues 1 ,295.530.21 1. 130,564.&4 200.407.68 185.961 .60 37,933.00 137.851 .64 6.59H.46 36. 165.51 1540 469 35 1 .490.54339 Cost of Sales Clinton House Gift Shop 1 ,61899 3.161 .41 1,618.99 3. 161 .41 Total Cost of Sales 1 .618.99 3,161 .41 1 .618.99 3. 161 .41 Gross Profit 1 .295,530.21 1. 130,564.64 200.407.68 185,961 .60 37.933.00 137,851 ,64 497947 3300110 153885036 148738198 Expenses Signage- Tourism 3.885.94 6.451 .29 218.50 ( 15000) 3.735.94 6.66279 Bank Charge 17.00 191 . 16 182.85 76.48 93.48 374.D1 Credit Card DISCOUnB 1.275.09 1.582.75 1 ,263.94 1 .026.59 429.05 352.39 2.968.08 2,961.73 Advertising & Markeltng 1901920. 16 293,369.38 197. 12 926.64 800.64 262.08 30.00 191,847 92 294,558.10 Brochures 130,71119 69,889.41 130,711 . 19 69,889.41 Accounting & Legal Pees 7,458. 10 3,980.00 7.458. 10 3.980.00 Office Expense 478.20 76903 3.753.64 3,51097 5,367.22 3,464.03 888.23 1 ,425.58 10,487.29 9. 169.61 Visitor Store Exp 23.517 41 19.037 40 23.517.41 19.037 40 Insurance & 1-1callh Benefits 1759.80 3, 164. 12 13,555 40 10,056.30 13,779 76 10,753 22 3,388 78 2,535.24 32.483.74 26,508.88 408 (P) Company klatch 1 .225.00 1 ,094.37 1 .890.26 1,250.46 2,34330 2.086.39 466 18 423.60 5.924.94 4.855.02 Car Allowance 1 .800 00 1 .650.00 1.80000 1 ,650.00 Telephone Expense 516.99 1517.69 1,949.27 2.369.73 602.76 629.03 3.069.02 4.516.44 Postage and Shipping Expense 8,675.88 7. 11708 682.20 10999 69.74 9.427.82 7.227.07 Rent 12.000.00 12.000 00 12.000 00 12.000 00 Mainumancell.awn 200110 12500 200.00 125 00 Tracking So0ware 1 .695.00 1 ,695.09 Repairs & Maintenance F..xpcissc 1 ,34203 39.292.23 31. 189.20 37,897.76 1,228.67 5.415 22 4.423 RR 33.759.90 87.028.79 Linens 13,69349 9.83934 13,69144 9.83936 Publications and Dues 1 .41500 750.00 144.00 1 .725.00 2,20500 100.00 3,284.00 3.05501) Travel frarnmg Expense 2,616.70 20000 41.42 17.473.97 18.565.20 562 30 20. 136.09 19.327 50 Taxes & Licenses 49880 3.07500 3.00000 405 34 561.89 3.573 80 3.96723 Collections Expense 24.583 65 21 .770.01 24.583 65 21 .77U 01 Payroll Tex Expense 4.26029 3.067 14 8. 123.28 5,330 3? 8.80491 6-99447 1.64388 1.3.15 12 22.832 36 16.737 10 Scc ,Accounlmuf Csunpdnuon Report • (• • Payvtteyille A2 Commission Statements of Revenue Expenses b) Division - Modified Cash Basis For the Six Months Ending June 30. 2012 Fayetteville ARP Town Center Vrsimr Bureau Clinton Ilousc TOTAL Convention Development 34,689.72 9.900.28 25,246.76 15.012. 13 59.936.48 24,912 41 Contract Labor 16,500.00 16,500.00 10.270.50 9,676.99 230.23 47500 1.927.50 360.00 28.928.23 27,011 .99 \Vages Expense 45, 166.65 36,66663 73.806.84 60,843.43 81 ,602. 15 79,535A6 15537.50 15, 147A8 216. 113. 14 192. 19300 Electricity Uulib' 57.74 26,37762 27,54076 2, 14416 1 ,76260 376.91 382.92 28,898.69 29.743.62 Gas Utility 6,418.79 71893.97 69201 876.65 7. 11080 8,77062 Nater Utility 3,695.52 3.901 .(15 419.66 325.06 595.02 345.92 4,710.20 4.572.03 Cable 3.328.86 3.050.25 258.95 3.587.81 3,050.25 Recycling I.N6. 15 92910 1.046. 15 929. 10 Sccunly 2,208. 14 2. 156.22 13110 131 . 10 2,339.24 2.287.32 Airport A ug 3,390.00 1,485 00 3.390.00 1.485.00 Usher Expeensesases i (26.00) 321 41 1 ,12750 1 ,422.91 Minor Equipment 2,44720 4.098.26 7488.68 69,301 .66 4,93418 7.996.43 667,52 11 ,87006 82.06387 Minor Equipment Capitalized 38.814.72 51 .356.30 38,81472 51 Airport Info Booth 2,400.00 .35630 00.00 1 .200.00 2,400.00 1 .356 00 Mise Special Prosect 150.841 .71 182. 102.54 6.841 .28 8,57954 8.092.82 10,322.81 165,775.81 201 ,004.89 Fruslev Expense 2.250.00 2.250.00 2,250.00 2,250.00 Bond Payments-Torn Center 336.803,94 337.824.00 376,803 94 337,824.00 Transfer Out 130,000.00 130.000.00 Total Upenses 976,010.96 1 , 174,839.67 255.759.60 320469.35 201 ,971.49 189,892.01 39.244.35 42 795 82 1 .472.986.40 1 ,727.596.85 Nei Income $ 319,519.25 $ (44.275.03) S (55,351 .()2)—$ (134 507.75) S ( 164,038.49) $ (52.040.37) $ 134,264.88) $ (9,391 .721 $ 65,863.96 S (240.214.87) See Rcpon Ld aTe leDepartmental Correspondence aL I LEGAL . . DEPAWrMENT i Kit Williams i City Attorney TO: Mayor Jordan Jason B. Kelley Y Assistant CityAttorney A&P Commissioners CC : Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney I DATE: August 3, 2012 j RE: Overdue HMR collection efforts The City Prosecutor' s Office collected $1,413.30 in overdue Hotel, Motel • and Restaurant taxes in July, 2012. This yields the total collected so far in 2012 to $45,403.73. Two of the 16 cases reported. by the City Prosecutor' s Office were closed after payment in full of overdue HMR taxes. Four other cases have a delinquent balance of zero even through the case has remained active. I i I I • i i i CLINTON K. JONES ® MANDY FINKLEA e v le OFFICEcheck@ADMINISTRATOR CITY PROSECUTOR Email: hoONE: (4479) 575.8377 .ar.ua BRIAN THOMAS PHONE: (479) 975-8378 378 •DEPUTY CITY PROSECUTOR ARKANSA9 Hot Checke: 79)57"294 OFFICE OF CITY PROSECUTOR FAaa : (479) 6754373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: August 1, 2012 RE: Status of Active HMR cases s When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed Delinquent Balance: $1 ,468.04 • 2. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 3. Cafd Delta Soul Michael L. Vaughn Paid: $200.00 Delinquent Balance: $1 ,931 . 11 4. Dominoes Pizza Lloyd W. Hardison Active Criminal Summons Business Closed Delinquent Balance: $4,390.66 5. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 6. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Terry L. Morrison Active Criminal Summons Delinquent Balance: -0- 7. Posta Plata Steven A. Jones Delinquent Balance: -0- Business Closed Case Closed 8. Razor's Edge Barbara A. Burton Dismissed @ Arraignment Alan S. Burton Dismissed @ Arraignment Paid: $1,036.30 • Delinquent Balance: -0- Case Closed Telecommunication Device for the Deaf TDD (479) 521-1316 178 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams August 1 , 2012 • Page 2 9. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Delinquent Balance: No Forms 10. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 11 . Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 12. Soul Restaurant & Lounge Casey E. Dighero Paid: -0- Business Closed Delinquent Balance: $ 118.64 13. Stone Pony William E. Gran Trial Date: 9/26/12 Paid: $177.00 Delinquent Balance: -0- 14. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 15. Uncle Gaylord's Hiram F. Brandon Trial Date: 8/8/12 Business Closed Delinquent Balance: No Forms 16. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Paid: -0- Delinquent Balance: $2,527.00 TOTAL: $1,41330 i I CLINTON HOUSE MUSEUM MONTHLY REPORT JULY 2012 The Clinton House had a total of 270 visitors in the month of July. In the first half of 2012, the Museum had a total of 1 ,371 . This is a 42% increase from 2011 . In fact, it surpasses our numbers for the entire year of 2008 in excess of 100 visitors. Visitors from all across the globe and throughout the United States continually pour in to see the humble beginnings of the Former President and Secretary of State. International visitors came from many different countries, including Japan, France, Germany, India, Mexico, and China. MUSEUM HAPPENINGS: July 1" — BLUE STAR MUSEUM MEMBERSHIP — Clinton House Museum announced its recognition as a member of Blue Star Museums, a collaboration among the National Endowment for the Arts, Blue Star Families, the Department of Defense, and more than 1 ,800 museums across America to offer free admission to all active duty military personnel and their families from Memorial Day through Labor Day. Leadership support has been provided by MetLife Foundation through Blue Star Families. The program has involved the partnership efforts of the American Association of Museums, the Association of Art Museum Directors, the Association of Children's Museums, the American Association of State and Local History, and the Association • of Science-Technology Centers. July 12" — GROUP TOUR — Holiday Island Red Hat Society — 15 visitors UPCOMING EVENTS: August 18''' — Bill's 66`" Birthday Celebration: Free Admission — Birthday cake will be served in addition to Bills Favorite Snacks - Moon Pies, Peanuts, and RC Cola. Visitors can also sign a birthday card for the former President. August 27" — Traveling Exhibit Opening: "Fay Jones, Outside the Pale" — In cooperation with the Old State House Museum, the architecture of Fay Jones, a magnificent retrospective of the life and work of the disciple of Frank Lloyd Wright. "Outside the Pale" served as the basis for a book by the University of Arkansas Press.