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HomeMy WebLinkAbout2012-06-01 - Agendas - Final ADVERTISING AND PROMOTION COMMISSION Attached material is for information only. No June meeting will be held A. Reports — B. Minutes for May meeting — these will be approved at July meeting C. Financial Report 1 . HMR Revenues 2. Financial Statements 3 . Update from City Attorney re: delinquent tax collection efforts D. Departmental Reports 1 .Clinton House Museum 2. Convention and Visitors Bureau 3 . Town Center E. Advertising Agency Report ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 14, 2012 *commissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, Hannah Mills, Maudie Schmitt and Justin Tennant. Commissioners Absent: None Staff Present: Sandra Bennett, Marilyn Heifner The Advertising and Promotion Commission met as a committee of the whole on May 14. Beginning at noon, Commissioners circulated among those who had applied for special project funding. At one p.m. the commission began discussion regarding funding available and allocation of those funds. CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 14, 2012, at 2:00 p.m. BUDGET ADJUSTMENTS Marilyn presented budget adjustments for the remainder of the year to reflect changes in personnel from CVB and A & P Commission. After discussion, moved by Tennant to approve the revised budgets for A & P Commission and CVB budgets, second by Davis. Motion carried. FUNDING ALLOCATIONS Moved by Davis, second by Jordan to approve allocations for special project funding in the amount of 159,200. The following groups were awarded funding: B-Earth 0 Artosphere $ 15,000 Fayetteville Parks Girls Fastpitch Tournament 0 2012 Run for Veterans Event $ 19700 Fayetteville Forward Green Economy Group $ 1,000 Fayetteville Roots Festival $ 20,000 World Poetry Slam $ 5,000 Seedling Film Assoc. Offshoot Film Festival $ 29000 Puppets in the Park $ 10000 Premiere/Gala for "Up Among the Hills" $ 20,000 4 races - Lewis & Clark Adventure Race $ 2,500 Regional Flag Football Tournament $ 1,000 Harvest Moon Ultimate Tournament $ 500 Renaissance and Fantasy Faire of the Ozarks $ 21000 Lights of the Ozarks $ 15,000 Little Craft Festival $ 11500 Fayetteville Half Marathon $ 49000 Fayetteville Parks & Rec Portable Mounds 0 Arkansas Air & Military Museum $ 10,000 Fayetteville Art Alliance $ 55,000 W 1 Out June $ 2,000 Total $150,200 OLD POST OFFICE Marilyn reported that Ron Bumpass had not responded in the allocated time to the offer extended by the Davis Law Firm. She asked the law firm to close the file. •There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director Fayetteville A & P Commission • • • Advertising and Promotion Commission For month of May 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 203,866. 19 Prior Year Collected (2120.0912.4101 .01 ) $ 100.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 980.53 Total Revenues $ 204,946. 72 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (4,079.32) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (11125.00) Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (61 ,338.31 ) Total Check to A&P $ 143,608.41 • — This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $1679141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $1800027 $172,662 -4.09% $169,093 -2.06% $201 ,015 18.88% April $191 ,542 $187,730 -2.00% $187,976 0.00% $217,840 15.89% May $1909320 $185,096 -2.74% $188, 149 1 .65% $203,966 8.41 % June $190,237 $184,371 -3.08% $205,700 11 .57% July $180,944 $196,323 0.08% $205,438 4.60% August $167,897 $180,741 7.65% $189,839 5.03% September $176,463 $184,471 4.54% $195,427 5.94% October $189,728 $1959169 2.87% $214,713 10.01 % November $190,887 $213,494 11 .84% $203,529 -4.67% December $174,568 $171 ,511 -0.18% $202,027 17.79% Total $ $29165,969 $2,182,155 0.75% $29299,473 5.38% $19007,049 14.07% \filename Keith M. Glass, CPA 04114 2580 N. College 503 Pitman EO. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 5714811 (479) 846-3424 (479) 571-0812 fax Accountant's Compilation Report fax (479) 846-4314 To Commission Members, I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of April 30, 2012 and the related Statements of Revenue and Expenses for the period then ended, and four months then ended and the period then ended last year, and four months then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended and four months then ended last year. 1 have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for • designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center. The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glass, e • j> / i Date Email: keith@nwacpa.com wwwnwacpaxom Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis April 30, 2012 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 99,603.01 I st Security A&P General #18714 742,295.64 1 st Sec Fay Town Ctr #8722 205.912.72 1 st Sec. Clinton House 48749 19,929.06 1 st See. Conv Visitor #8730 45,573.37 Arvest Payroll Account #4636 27,671 .93 Accounts Receivable 18.48 Due From Other Funds 41169.66 Investments 1 ,818,203.49 Investment Adj to Market 4,321 .33 Total Current Assets 2,967,898.69 Property and Equipment Furniture and Fixtures 34,550.36 Equipment 92,309.91 CVB Building 930,569.02 CVB Land 198,621 .00 Building Additions 477, 185.23 Accum. Depreciation (340,655.99) Total Property and Equipment 1 .392,579.53 • Other Assets Total Other Assets 0.00 Total Assets $ 4,360,478.22 LIABILITIES AND CAPITAL Current Liabilities Aflac $ 253.82 Colonial Life & Ace Ins Payabl ( 1 , 157.02) Federal Payroll Taxes Payable 8,309.35 FUTA Tax Payable 732.93 State Payroll Taxes Payable 83. 16 SUTA Payable (296.65) Employee Benefits Payable 13,099.09 Due to Other Funds 4,356.79 Due to Town Center 4, 142.40 I Total Current Liabilities 29,523.87 Long-Term Liabilities Total Long-Term Liabilities 000 • Total Liabilities 29,523.87 See Accountants, Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis April 30, 2012 • Capital Beginning Balance Equity 3.879,562.33 Unresticted Fund Balance 233,822.01 Rcstricted Fund-540 Film Grant 221 .5j Net Income 217,348.48 Total Capital 4.3309954.35 Total Liabilities & Capital S 4,360,478 22 • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Four Months Ending April 30, 2012 • Revenues Current Month Year to Date HMR Tax Revenue $ 217,292.02 78.26 S 779.490.29 77.68 Prior Year HMR Tax Revenue 547.55 0.20 23,664.02 2.36 Rental Income 39,943.80 14.39 137.226.57 13.68 Other Income 150.00 0.05 5.071 .31 0.51 Parking Revenue 0.00 0.00 1 ,665.75 0. 17 Parking Lease 0.00 0.00 1 ,944. 11 0. 19 Gift Shop Sales 667.59 0.24 1 ,269.44 0. 13 Visitor Store 3,724.58 1 .34 13, 104.09 1 .31 Partnership Income 2,000.00 0.72 2,000.00 0.20 Admission Revenue 19170.20 0.42 2,335.52 0.23 Special Projects 1 ,680.00 0.61 4,080.00 0.41 Interest Income Investments 1 ,951 .73 0.70 3,88279 0.39 Interest Income Checking 419.48 0. 15 1 ,432.61 0. 14 Visitor Guide Ad Income 8. 100.00 2.92 26,250.00 2.62 Total Revenues 277,646.95 100.00 11003,423.50 100.00 Cost of Sales Clinton House Gift Shop 1 ,426.94 0.51 1 .426.94 0. 14 Total Cost of Sales 1 ,426.94 0.51 1 ,426.94 0. 14 Gross Profit 276,220.01 99.49 1 ,001 ,996.56 99.86 • Expenses Signage- Tourism 735.42 0.26 2,823.00 0.28 Credit Card Discounts 41031 0. 15 1 .86234 0. 19 Bank Charges 0.00 0.00 76.48 0.01 ! Advertising & Marketing 1 , 100.05 0.40 101 , 180.36 10.08 Brochures 0.00 0.00 19,273 .79 1 .92 Accounting & Legal Fees 0.00 0.00 3,450.00 0.34 Office Expense 2.037.73 0.73 51266. 11 0.52 Visitor Store Exp 1 ,800.34 0.65 10,353.45 1 .03 Insurance & Health Benefits 4,495.46 1 .62 24,049.77 2.40 408 (P) Company Match 946.00 0.34 4,032.94 0.40 Car Allowance 300.00 0. 11 1 ,200.00 0. 12 Telephone Expense 538.23 0. 19 11639.66 0. 16 Postage and Shipping Expense 1 ,000.00 0.36 51835.97 0.58 Material & Supplies 66.51 0.02 66.51 0.01 Rent 0.00 0.00 12,000.00 1 .20 Maintenance/Lawn 75.00 0.03 75.00 0.01 Repairs & Maintenance Expense 81559. 14 3.08 23,28736 2.32 Kamensky Fountain Maintenance 0.00 0.00 958.43 0. 10 Linens 2,367.43 0.85 9,579.97 0.95 Printing Expense 0.00 0.00 395.49 0.04 Publications & Dues 0.00 0.00 1 .789.00 0. 18 Travel/Training Expense 977.65 0.35 8,621 .55 0.86 Taxes & Licenses 498.80 0. 18 498.80 0.05 Collections Expense 4,356.79 1 .57 16,063.09 1 .60 Payroll Tax Expense 31490.96 1 .26 16,278.20 1 .62 Convention Development 41593.64 1 .65 47,907. 13 4.77 • Contract Labor 5, 142.00 1 .85 17,239.50 1 .72 Wages Expense 34,045.67 12.26 143,841 .79 14.34 Electricity Utility 45116.20 1 .48 17.378.70 1 .73 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Four Months Ending April 30, 2012 • Current Month Year to Date Gas Utility 964.22 0.35 69697.25 0.67 Water Utility 537.22 0. 19 2,843.45 0.28 Cable 564.22 0.20 2,498. 12 0.25 Recycling 182.78 0.07 737. 15 0.07 Security 321 .85 0. 12 11597.39 0. 16 Minor Equipment 0.00 0.00 7.635.43 0.76 Airport Info Booth 0.00 0.00 1 ,200.00 0. 12 Other Expense Artini Exp (26.00) (0.01 ) 909.00 0.09 Expenses 0.00 0.00 311 .41 0.03 LOTO Special Project 0.00 0.00 546.25 0.05 Misc Special Project 27,806.68 10.02 35,855.28 3.57 Bond Payments-Town Center 56, 133.99 20.22 224.535.96 22.38 Trustee Expense 1 , 125.00 0.41 2,250.00 0.22 it Total Expenses 169,263.29 60.96 7849648.08 78.20 Net Income S 1061956.72 38.52 S 217,348.48 21 .66 • • See Accountants' Compilation Report Fayetteville A I Commission Statements or Revenue Expenses by Division - Modified Cash Basis • For the Month Ending April 30. 2012 A&P Town Center Clinton House CVB Monthly Total Revenues HMR Tax Revenue 217,292.02 217,292.02 Prior Year HMR Tax Revenue 547.55 547.55 Rental Income 2,750.00 37. 193.80 39,943,80 Other Income 150.00 150.00 Gift Shop Sales 667.59 667.59 Visitor Store 3,724.58 3,724.58 Partnership Income 2,000.00 24000.00 Admission Revenue 1 , 170.20 1 . 170.20 Special Projects 1 .000.00 300.00 380.00 1 ,680.00 Interest Income Investments 1 ,951 .73 1 ,951 .73 Interest Income Checking 301 .02 86.71 8.83 22.92 419.48 Visitor Guide Ad Income 8. 100.00 8, 100.00 Total Revenues 231 ,942.32 37„580.51 1 .846.62 6.277 50 277s646.95 Cost of Sales Clinton House Gift Shop 1 .426.94 1426 94 Gross Profit 2313942.32 37,580.51 419.68 6.277.50 276220 01 • Expenses Signage- Tourism 735.42 735.42 Credit Card Discounts 161 .64 74.08 174.59 4 10.3 1 Advertising & Marketing 1 , 100.05 1 , 100.05 Office Expense 503.29 1 ,534.44 2,037.73 Visitor Store Exp I ,R00.34 1 ,800.34 Insurance & Health Benefits 458. 15 1 ,731 .56 461 . 15 1 ,844.60 4,495.46 408 (P) Company Match 200.00 307.98 84.76 353.26 946.00 Car A I lowance 300.00 300.00 Telephone Expense 8.29 107.64 422.30 538.23 Postage and Shipping Expense 1 .000.00 1 .000.00 Material & Supplies 66.51 66.51 Maintenance/Lawn 75.00 75.00 Repairs & :Maintenance Expense 8.559. 14 8,559. 14 Linens 27367.43 2.367.43 Travelffraining Expense 977.65 977.65 Taxes & Licenses 498.80 498.80 Collections Expense 4,3.56.79 4.356.79 Payroll Tax Expense 527. 12 1 ,210.07 337.58 1 .416. 19 39490.96 Convention Development 300.82 4,292.82 4,593 .64 Contract Labor 2,750.00 2,069.50 322.50 5, 142.00 Wages Expense 6,666.66 12,096.69 2,825.00 11457.32 34.045.67 Electricity Utility 3,774.58 46.42 29520 4. 116.20 Gas Utility 915.55 48.67 964.22 Water Utility 481 . 14 5.27 50.81 537.22 • Cable 564.22 564.22 Recycling 182.78 182.78 See Accountants' Compilation Report Fayetteville A2 Commission Statements of Revenue Expenses by Division - Modified Cash Basis For the Month Ending April 30, 2012 • A&P Town Center Clinton House CVB Monthlv 'iotal Security 300.00 21 .85 321 .85 Other Expense (26.00) (26.00) Misc Special Project 24,652.78 2,277.95 875.95 27.806.68 Bond Payments-Town Center 56, 133.99 56, 133.99 Trustee Expense 1 , 125.00 1125 00 'Total Expenses 100,779.58 37,51 1 .81 49476.43 26.495.47 169.26129 Net income 131 , 162.74 68.70 (41056.75) (20.217 97) 106,956.72 • • See Accountants' Compilation Report Fayetteville A I Commission Statements of Revenue Expenses by Division - Modified Cash Basis For the Four Months Ending April 30, 2012 • A&P Town Center Clinton House CVB Monthly Total Revenues HMR Tax Revenue 779.490.29 779,490.29 Prior Year HMR Tax Revenue 23,664.02 231664.02 Rental Income 11 ,000.00 126,076.57 150.00 137,226.57 Other Income 499.40 3,395.91 1 , 176.00 5,071 .31 Parking Revenue 1 ,665.75 1 ,665.75 Parking Lease 11944. 11 1 .944. 11 Gift Shop Sales 1 ,269.44 1 ,269.44 Visitor Store 13, 104.09 13, 104.09 Partnership Income 2,000.00 2,000.00 Admission Revenue 2,335.52 2335.52 Special Projects 3,000.00 700.00 380.00 4,080.00 Interest Income Investments 3.889.79 1889.79 Interest Income Checking 1 ,004.77 306.45 45.83 75.56 11432.61 Visitor Guide Ad Income 26.250.00 26,250.00 Total Revenues 850,742.38 132, 144.68 3,650.79 16,885.651 ,003,423.50 Cost of Sales Clinton House Gift Shop 1 ,426.94 1 .426.94 • Gross Profit 850,742.38 132, 144.68 2,223.85 16,885.65 19001 ,996.56 Expenses Signage- Tourism 29973.00 ( 150.00) 2,823.00 Credit Card Discounts 800.37 275.90 793.07 1 .869.34 Bank Charges 76.49 76.48 Advertising & Marketing 100,366.78 197. 12 30.00 586.46 101 , 180.36 Brochures 1 %273 .79 19,273.79 Accounting & Legal Pecs 3.450.00 3.450.00 Office Expense 478.20 1 ,683.73 446.66 2,657.52 5,266. 11 Visitor Store Exp 10,353.45 10,353.45 Insurance & Health Benefits 1 ,804.52 9,866.20 2,288.49 10,090.56 24,049.77 408 (P) Company Match 825.00 1 .274,30 296.66 17636.98 4.032.94 Car Allowance 1 ,200.00 1 200.00 Telephone Expense 503.39 387.31 748.96 1 ,639.66 Postage and Shipping Expense 5, 116. 12 692.20 37.65 5.835.97 Material & Supplies 66.51 66.51 Rent 12,000.00 12,000.00 Maintenance/Lawn 75.00 75.00 Repairs & Maintenance Expense 225.30 22. 110.89 951 . 17 232287.36 Kamensky Fountain Maintenance 958.43 958 43 Linens 9,579.97 9,579.97 Printing Expense 395.49 395.49 Publications & Dues 125.00 144.00 1 ,520.00 1 ,789.00 Travel/Training Expense 750.00 7,871 .55 8.621 .55 • Taxes & Licenses 498.80 Expense 498.80 Collections Ex P 16,063.09 16,063.09 See Accountants' Compilation Report Fayetteville A2 Commission Statements of Revenue Expenses by Division - Modified Cash Basis For the Four Months Ending April 30, 2012 • AVP Town Center Clinton House CVB Monthly Total Payroll Tax Expense 2,688.22 51667.03 1 , 181 .55 6,741 .40 16,278.20 Convention Development 29,412.02 18,495. 11 47,907. 13 Contract Labor 11 ,000.00 4,797.00 1 ,357.50 85.00 17.239.50 Wages Expense 27,499.99 49,688.66 9,887.50 56,765.64 143,841 .79 Electricity Utility 15.772.95 215.88 1 ,389.87 17,378.70 Gas Utility 6.059.50 637.75 6,697.25 Water Utility 2.352.76 173.31 317.38 2,843 .45 Cable 2,239. 17 258.95 2,498. 12 Recycling 737. 15 737. 15 Security 1 ,488. 14 109.25 1 .597 39 Minor Equipment 3;692.65 3,426.94 515.84 7,635.43 Airport Info Booth 1200.00 1 ,200.00 Other Expense (26.00) 10.00 925.00 909.00 Artini Expenses 311 .41 311 .41 LOTO Special Project 546.25 546.25 Misc Special Project 30.928.53 3,882.80 1 .043.95 35.855.28 Bond Payments-Town Center 2245535.96 224,535.96 Trustee Expense 2,250.00 2,250.00 Total Expenses 487,289.40 143,275.68 29,764.70 124318.30 784,648.08 Net Income 3632452.98 ( 119131 .00) (27.540.85) ( 1073432.65) 217348.48 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Four Months Ending April 30, 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 217,292.02 $ 187,458.85 S 779,490.29 $ 682,432. 11 Prior Year HMR Tax Revenue 547.55 517. 11 23,664.02 12.219.33 Rental Income 39,943.80 40,444.22 1379226.57 128,916.44 Other Income 150.00 620.00 5,071 .31 4,030.00 Parking Revenue 0.00 797.00 1 ,665.75 2,031 .00 Parking Lease 0.00 0.00 19944. 11 3,220. 12 Gift Shop Sales 667.59 485.85 1 ,269,44 1 ,298.59 Visitor Store 31724.58 49518.56 13, 104.09 9,423.20 Partnership Income 2,000.00 400.00 2,000.00 2,800.00 Admission Revenue 11170.20 536.00 2,335.52 1 .594.54 Special Projects 1 ,680.00 2,385.00 4,080.00 3,060.00 Interest Income Investments 11951 .73 11177.72 3,889.79 4,881 ,92 Interest Income Checking 419.48 412.39 11432.61 1 .803.54 Visitor Guide Ad Income 8, 100.00 500.00 26,250.00 1 ,575.00 Hospitality Summit 0.00 . 0.00 0.00 180.00 Total Revenues 277.646.95 240,252.70 1 ,0035423.50 859,465.79 Cost of Sales Clinton House Gift Shop 17426.94 759.39 1 ,426.94 19605.98 Total Cost of Sales 1 ,426.94 759.39 1 ,426.94 1 .605.98 Gross Profit 276,220.01 239.493.31 1 ,0019996.56 857,859.81 • Expenses Signage- Tourism 735.42 611 .80 2,823.00 1 ,823.39 Credit Card Discounts 410.31 267.26 1 ,869.34 1 ,614.09 Bank Charges 0.00 0.00 76.48 342. 15 Parking Expense 0.00 100.00 0.00 400.00 Advertising & Marketing 1 ,100.05 0.00 101 , 180.36 559393.08 Brochures 0.00 0.00 19,273.79 45,845.60 Accounting & Legal Fees 0.00 17380.00 39450.00 2.680.00 Office Expense 2,037.73 3,363.64 5,266. 11 61139.61 Visitor Store Exp 1 ,800.34 3,824.29 10,353.45 11 ,842.79 Insurance & Health Benefits 43495.46 49088.87 24,049.77 17,668.02 408 (P) Company Match 946.00 943.66 4,032.94 3.040.08 Car Allowance 300.00 300.00 1 ,200.00 1 ,050.00 Telephone Expense 538.23 748. 17 1 ,639.66 3,012.31 Postage and Shipping Expense 1 ,000.00 1 .000.00 52835.97 3,479. 12 Tracking Software 0.00 0.00 0.00 1 .695.00 Material & Supplies 66.51 480.00 66.51 480.00 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 75.00 0.00 75.00 0.00 Repairs & Maintenance Expense 8,559. 14 14,257.88 23,287.36 63 295.67 Kamensky Fountain Maintenance 0.00 0.00 958.43 1 ,205.64 Linens 29367.43 1 ,324.00 9,579.97 6, 100. 15 Printing Expense 0.00 0.00 395.49 0.00 Publications & Dues 0.00 0.00 1 ,789.00 3,055.00 Travelfl'raining Expense 977.65 6,277. 14 8,621 .55 14,231 .72 Taxes & Licenses 498.80 0.00 498.80 967.23 Collections Expense 41356.79 3,759.52 16,063.09 13,893.03 • Payroll Tax Expense - 37490.96 3, 161 .34 16,278.20 11 ,016.28 Convention Development 4,593.64 4,325.95 47,907. 13 12.644. 19 Research Expense 0.00 0.00 0.00 475.00 Contract tabor 5, 142.00 3,965.50 17,23250 15,956.00 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Four Months Ending April 30, 2012 • Current Month Current Month Year to Date Year to Date This Year Last Year "Phis Year Last Year Wages Expense 34,045.67 35,338.98 143,841 .79 122,110.05 Electricity Utility 41116.20 3,785.83 17,378.70 17,498.84 Gas Utility 964.22 36. 19 6,697.25 7,647.87 Water Utility 537.22 615.60 2,843.45 ,; 223.98 Cable 564.22 ,521 .69 2,498. 12 1 ,980.30 Recycling 182.78 343.78 737. 15 757.21 Security 321 .85 426.85 1 .597.39 1 ,523.62 Airport Advertising 0.00 0.00 0.00 1 ,485.00 Minor Equipment 0.00 0.00 79635.43 13.716.80 Airport Info Booth 0.00 0.00 1 ,200.00 1 ,200.00 Other Expense (26.00) 0.00 909.00 0.00 Artini Expenses 0.00 0.00 311 .41 0.00 DELA 0.00 0.00 0.00 1 .827.75 Joe Martin 0.00 0.00 0.00 2.500.00 LOTO Special Project 0.00 0.00 546.25 0.00 Arts Live Theatre 0.00 0.00 0.00 1 ,000.00 Misc Special Project 27,806.68 39,240.39 35,855.28 64,591 .82 Bond Payments-Town Center 56, 133.99 569304.00 224,535.96 225,216.00 Trustee Expense 1 , 125.00 1 , 125.00 2,250.00 2,250.00 Total Expenses 169,263.29 1919917.33 784,648.08 779,874,39 Net Income S 106,956.72 S 47,575.98 S 217,348.48 $ 77,985.42 • • See Accountants' Compilation Report ILM a Departmental Correspondence dLLEGAL ARKA .9 DEPARTMENT Kit Williams CityAttorney i Jason B. Kelley TO: Mayor Jordan Assistant City Attorney A&P Commissioners i CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: June 5, 2012 � I RE: Overdue HMR collection efforts i The City Prosecutor' s Office collected $1,156.72 in overdue Hotel, Motel • and Restaurant taxes in May of 2012. This brings the total year-to-date collection to $33,081.53 for a monthly average collection total of $6,616.31 . Nine of the twenty-one cases show a delinquent balance of zero with three cases closed. i i f i I CLINTON K. JONES ® MANDY FINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR j ty Email: hohNE: (47 ) 575-8377le.ar.ua BRIAN THOMAS Y 1 PHONE: (479) 5758377 • (479) ST"378 DEPUTY CITY PROSECUTOR ARKANSAS Hot Checks: (4 9) 575.9154 OFFICE OF CITY PROSECUTOR FAX# : (479) 6764373 MEMO TO: IC Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 4, 2012 RE: Status of Active HMR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment ifthe Defendant is still current and not in violation. 1 . Acambaro Four Jesus SocaTTo Active Criminal Summons Business Closed Delinquent Balance: $1 ,468.04 • 2. Antoinette's Special Antoinette R. Harris Active Criminal Summons Cakes & Catering Jami A. Harris Active Criminal Summons Business Closed Delinquent Balance: -0- 3. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 4. Butcher Block Gary W. Bell Contempt of Court — Purged by Court Business Closed Delinquent Balance: $1 ,871 .28 Case Closed 5. Cafd Delta Soul Michael L. Vaughn Trial date: 6/13/12 Delinquent Balance: $2,131 .00 6. Dominoes Pizza Lloyd W. Hardison Active Criminal Summons Business Closed Delinquent Balance: $4,390.66 7. Green Room Laurie L. Fuller Trial Date: 6/20/12 Rustin E. Fuller Trial Date: 6/20/12 Delinquent Balance: -0- 8. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 V • 9. Kruton's Inc. Jennifer Keaton Letter Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 621-1316 176 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams June 4, 2012 Page 2 10. Neon Ice Brandon S. Pooree Arraignment: 5/4/12 - Dismissed William S. Pooree Arraignment: 5/4/12 - Dismissed Delinquent Balance: -0- Case Closed 11 . Northern Exposure Kevin M. Laughlin Arraignment: 4/27/12 — Dismissed f Business Closed Paid: $609.72 Delinquent Balance: -0- Case Closed 12. Razor's Edge Barbara A. Burton Arraignment: 7/9/12 Alan S. Burton Arraignment: 7/9/12 i Delinquent Balance: No Forms i 13. Rogue Pizza Company John. M. Dortch Trial Date: 7/9/12 Paid: $347.00 Delinquent Balance: -0- 14. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Delinquent Balance: -0- 15. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 16. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed i 17. Sipamouane Twin Kitchen Jeffrey Sipamouane Trial Date: 6/20/12 Delinquent Balance: -0- 18. Soul Restaurant & Lounge Casey E. Dighero Paid: -0- Business Closed Delinquent Balance: $ 118.64 19. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 20. Uncle Gaylord's Hiram F. Brandon Trial Date: 8/1/12 Business Closed Delinquent Balance: No Forms i 21 . WOW Japanese Bistro Chong N. Kim FTA Warrant i Business Closed Paid: $200.00 Delinquent Balance: $2,527.00 TOTAL: $1,156.72 CLINTON HOUSE MUSEUM MONTHLY REPORT MAY 2012 The Clinton House Museum had a total of 278 visitors in the month of May. MUSEUM ACTIVITIES AND EVENTS: The Clinton House is about with activities and visitors alike. The Fust Ladies Garden is a big draw in the full bloom of Spring. Many tourists have made the House a "must see" along with their visit to Crystal Bridges Museum of American Art in Bentonville. The Wal-Mart Shareholders meeting the last week of May attracted Clinton lovers from all over the world and a special appearance of the Goodyear blimp flying directly over the House. The House was also featured in the May issue of Small Market Meetings Magazines both digitally and in print. May 2nd — COOKING w/the CLINTONS — Karen's Charters — 35 visitors May 12Th — PHOTO SHOOET — At Home in Arkansas May 15'h — FLOWER PLANTING - Red Crocosmia on west lawn as part of Fayetteville in Bloom's "Plant the Town Red" Program • May 23d — GROUP TOUR — Fort Smith Visitors Bureau Volunteers — 40 visitors May 23d — "A Just Dessert" GROUP TOUR — Guest were greeting with Strawberry Shortcake to accompany their tour of the House and First Ladies Garden — 35 visitors May 28`h — June 1" WALMART SHAREHOLDERS MEETING A little house with big impact . t F..r� Y ♦N ff` � ` Y The Clinton House Museum isa different Gifford, was a UA college twist in terms of house museums. of agriculture professor + ea "When you come here. you see where considered "A god in the ,3 it all began," said museum director Kato ag field," said Johnson. Johnson. "On most tours of presidents• Then there were the homes. you see where they were born, not Clintons. Hillary had already where he and his wife started everything. declined Bill's mardagepro- Here. you get a glimpse into the making of posal once but said "yes" a president" after he bought the house Rooms in the small corsage are filled with on California Avenue that �__•:',".; " �.i.c ...� _� displays instead of furniture and the displays Hillary had admired when are easily moved so groups can use the liv. the couple drove by it one day. The two were screen N in the yard so they could watch a ing room for meetings or receptions. For married in the home's living room in the fall Razorback football game." said Johnson. example, University of Arkansas fUAl law of 1975. Receptions can spill from the small home professors had a retreat a the home. Among the highlights is the kitchen, in its into First Ladies Garden, planted wain favor. Even before the Clintons, the modest mod 1970s; orange decor, where campaign ite perennials and shrubs of presidential • home was a magnet for movers and shakers. strategies were cooked up. wives from both parties. Oilman H.H. Scotry Taylor was the home's Parties can be enlivened with local music "We wanted to do it as nonpartisan." said second owner. It's said that Gilbert Carl groups, such as the Saxtones, a nod to Clinton Johnson. Swanson hatched the idea for chicken pot pie and his saxophone playing"During the National 877-245-WS when he lived there. Another owner, Warren Democratic Hispanic caucus, we set up a big. www.clintonhousemuseum.org Small Market Meetings Magazine - May 2012 Fayetteville Visitor Center - 2012 Sales & Visitor Count tan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $1 ,863.93 $4,548.24 $4,516.75 $5, 115.91 $8, 145.52 2ollTota/r $854.92 $19262.24 $2,450.88 $5,220.72 $7,370.00 $6,356.51 $5,707.79 $9,650.33 $5, 182.26 $7,221 .30 $4,797.54 $10,741 .22 % Change from 2011 118.0% 260.3% 84.3% -2.0% 10.5% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% Visitor Count 686 1043 1213 1570 1845 son Wall 295 238 691 1301 1454 1463 1441 1457 1313 1 1189 1 1103 1283 % Change from 2011 132.54%1 338.24% 1 75.54%1 20.68% 1 26.89% -100.00% -100.00% -100.00% -100.00% 1 -100.00% 1 -100.00% 100.00% 2011 Coal = $30,000/year or $4,500/month20112011 Tom1 1 2012 Totals Sales 1 $66,815.71 1 Sales $24,190.35 Visitors 13228 Visitors 69357 46 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right X2011 month) sales average= $5,567.98 2012 monthly sales average= $4,838.07 12011 month) visitor average= 1102 2012 month) visitor average 1271 12011 sales per visitor = $5.05 2012 sales per visitor = $3.81 Fayetteville Town Center, Manager's Activity Report May 1 , 2012 to May 30, 2012 Sales: MAY MAY Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Change Sales 10 10 0- 89 70 (21 %) # Returned contracts b to date — GL Complete Events (Paid/Sponsored) 28 26 (7%) 97 102 5% Sales ($ Returned contracts by log date — GL $15,686. 12 $19,220.00 23% $135,397.87 $142,688.00 5% Collections " $ - Pa ment Lo $32,982. 33 $34,269.25 4% $156,267.71 $167,378.48 7% $ Executed Contracts $27,711 .00 $21 ,000.00 24% $174,846.00 $164, 185.00 6% Credit -0- -0- NA -0- -0- NA $ - GL Averag($ Sale / # Salper e ) $1 ,568.61 $1 ,922.00 23% $1 ,521 .32 $23038.40 34% $ Sales / # Sales Operations Items o Roof re-surfaced. o General Maintenance Sales ➢ Proposals-New School-annual event, AR Gaming Convention, Haas Hall-Graduation and Prom, Bureau Education and Research —New Client, U of A NCAA Track, Chi-Omega Founders Day, North Hills Dialysis-Holiday Event, Fred Pryor-3 new dates, SkillPath Seminars ➢ Repeat Business Booked: Blue Cliff College (upgraded to full facility), Harber Prom, Lincoln Prom, AR Western Trial • Practice Committee i New-3 weddings, Esquire Solutions 9 U of A bookings: College Education and Health Professions: Mentor/Teacher training Seminar, College Engineering Alumni Dinner-Proposal accepted (event moved back to Fayetteville from Rogers) Coordination The University of Arkansas Athletics Hogspy Awards - This first time event was held at the Fayetteville Town Center to recognize athletes on the field and in the classroom. i "A Night at the Races" — Circle of Friends - This annual event raises funds for the Arkansas Children's Hospital. ➢ Fayetteville High School Advanced Placement Testing - The FTC hosts this event every year because of its proximity to the high school and attention to detail when it comes to facilitating guests. The testing guidelines must be followed precisely or all students tested at our site will lose their opportunity to cam AP credit. Town Center Hosted Graduations: University of Arkansas Law School, Fayetteville Adult Education and Haas Hall Academy Event List: May 2 — UA Athletics May 15 — AP Testing May 3 — UA Athletics May 15 — FHS Honors Program May 4 — Civil Court Forum May 16 — AP Testing May 5 — Circle of Friends May 17 — AP Testing May 5 — Rockford Reception May 18 — AP Testing May 7 — AP Testing May 19 — UA Law School Graduation May 8 — AP Testing May 20 — Birthday Party May 9 — AP Testing May 22 — Adult Education Graduation May 10 — AP Testing May 23 — NWA Razorback Club May 11 — AP Testing May 24 — Esquire Solutions May 12 — Haas Hall Prom May 26 — White Reception •May 12 — Reiff Reception May 29 — Haas Hall Graduation May 14 — AP Testing May 31 — Wal-Mart Shareholders Event Breakdown UA — 12% Corp — 12% Non-Profit — 3% Social — 19% Educational — 54% Marilyn Heifner -From: Marilyn Heifner <mheifner@twncenter.com> ent: Wednesday, June 06, 2012 2:53 PM To: 'Jessica Edwards Leonard' Subject: FW: Facebook Campaign Results -----Original Message----- From: Drew Finkbeiner [mailto:drew@sellsasencv.coml Sent: Monday, June 04, 2012 10: 12 AM To: Marilyn Heifner Subject: Facebook Campaign Results Marilyn, Here are the updated results for Fayetteville A&P's eight current Facebook campaigns through Sunday. Here's the weekly CTR info: CTR for the week of May 28: 0.088% - Clinton House 0.072% - Outdoors/Motorcycling 0.032% - History/Civil War 0.030% - Gardens 025% - Town Center/Weddings 0.025% - Sports/Running 0.024% - Arts/Culture 0.020% - Outdoors/Music Please let me know if you have any questions or concerns. Thanks, Drew Finkbeiner Director of Northwest Arkansas Sells Agency 479-695-1760 Work 479-695-2428 Fax 479-856-3557 Cell t Gintonhousemuseum.org May 1 , 2012 - May 31 , 2012 • Dashboard Comparing to: Site • vIS11s 80 w Q 8 e e May 7 1 May U 1 May 21 May 28 1 ,802 vises 26.19% 13ounos Rate 3,608 Pagevlews ANA .n 00:00:43 Avg. nme on Site 2.00 Pagewsit 90.73% % New Visits li Traffic Sources Overview Content Overview ■ Referring Sites Pages _ _ Pageviews % Pagevlews 831 .00 (46.12%) � - - _- 1 ,958 _ _ _ 54.27% • ■ Direct Traffic 684.00 (37.96%) /home.html 1 ,515 41 .99% ■ Search Engines 287.00 (15.93%) rrimeline.html 135 3.74% 1 Google Analytics clintonhousemuseum.org May 1 , 2012 - May 319 2012 . Traffic Sources Overview comparing to: site • v�o s 4lf o 8 p May 7 May 14 May 21 May 28 All traffic sources sent a total of 1 ,802 visits r ^^^ s 37.96% Direct Traffic ■ Referring Sites 831 .00 (46.12%) ■ Direct Traffic 46.12% Referring Sites 684.00 (37.96%) ■ Search Engines 287.00 (15.93%) ti 15.93% search Engines Top Traffic Sources Sources Visits % visits Keywords Visits % visits • (direct) ((none)) 684 37.96% clinton house museum 63 21 .95% facebook.com (referral) 507 28.14% (not provided) 55 19.16% googie (organic) 252 13.98% clinton house fayetteville ar 10 3.48% accessfayetteville.org (referral) 87 4.83% clinton house museum 6 2.09% expiorenwar.com (referral) 54 3.00% clinton museum 6 2.09% it • 2 Google Analytics Gintonhousemuseum.org May 1 , 2012 - May 31 , 2012 • Content Overview comparing to: site • Pagwaws 200 200 1 100 0 0 May ? I May 14 May 21 May 28 Pages on this site were viewed a total of 3,608 times 3,608 Pagevlews 3, 194 unique Yews ^� 26.19% Bounce Date Top Content Pages Pageviews % Pageviews • / - - - - - - - - - - - - 1 ,958 - - - -- - - - 54.27% /home.html 1 ,515 41 .99% rrimeline.html 135 3.74% it I, • 3 Google Analytics www.expedencefayetteville.com May 1 , 2012 - May 31 , 2012 • Content Overview Comparing to: Apr 1 , 2012 - Apr 30, 2012 • Previous: Pagwam • Pagevie 3.000 3.000 1.500 .500 0 0 May 7 May 14 May 21 May 28 Pages on this site were viewed a total of 49,242 times 49,242 Pageviews Previous: 40.599 (21.29%) y 37,291 Unique Views Previous: 30.973 (20.40%) 47.65% Bounce Rate Previous: 48.90% (.2.56%) Top Content • Pages Pageviews °% Pageviews / May 1 , 2012 - May 31 , 2012 7,102 14.42% Apr 1 , 2012 - Apr 30, 2012 5,720 14.09% % Change 24.16% 2.37% /play.php May 1 , 2012 - May 31 , 2012 7,053 14.32% Apr 1 , 2012 - Apr 30, 2012 5,100 12.56% % Change 38.29% 14.02% (calendar.php May 1 , 2012 - May 31 , 2012 5,634 11 .44% Apr 1 , 2012 - Apr 30, 2012 5,058 12.46% °% Change 11 .39% -8.16% /visitors.php May 1 , 2012 - May 31 , 2012 1 ,692 3.44% • Apr 1 , 2012 - Apr 30, 2012 1 ,261 3.11 % % Change 34. 18% 10.63% /eal.php 6 Google Analytics www.experiencefayeffeville.com • Content Detail : May 1 , 2012 - May 31 , 2012 /2011 VisitorsGuide Comparing to: Apr 1 , 2012 - Apr 30, 2012 • Previous: Pagwom • PageAms 20 20 10 10 0 0 ( May 7 May 14 May 21 May 26 This page was viewed 285 times kIjWk W 285 PagsAews Previous: 281 (1.42%) kdj 264 Unique Mews Premus: 250 (5.60%) !� Mrl4er 00:04:41 Time on Page Previous: 00:04:09 (13.03%) h 0.00% Bounce Rate • Previous: 100.00% (.100.00%) N G°5pzs�& 56.14% % E)dt Previous: 52.67% (6.59%) $0.00 $ Index Previous: $0.00(0.00%) • 5 Google Analytics May 1 , 2012 - May 31 , 2012 467 3.04% May 1 , 2012 - May 31 , 2012 157 1 .60% • Apr 1 , 2012 - Apr 30, 2012 521 3.96% Apr 1 , 2012 - Apr 30, 2012 102 1 .27% % Change -10.36% -23.41 % % Change 53.92% 26.30% • • 4 Google Analytics www.twncenter.00m May 1 , 2012 - May 31 , 2012 • Dashboard Comparing to: Site • Visits 200 200 100 100 0 0 May 7 May 10 May 21 1 May 28 ti �l n 965 visits 42. 18% Bounce Rate N 2,849 Pagevlews *%AWA 00:01 :22 Avg. Time on site ^^ " 2.95 PagesMsn 79.69% % New visna Traffic Sources Overview Content Overview ■ Search Engines Pages Pagevlews % Pageviews 734.00 (76.06%) /NaN 2,225 78.10% • ■ Referring Sites 129.00 (13.37%) / 159 5.58% ■ Direct Traffic 102.00 (10.57%) /about.shtml 68 2.39% /wedding.shtml 57 2.00% /social.shtml 56 1 .97% i • 1 Google Analytics