HomeMy WebLinkAbout2012-04-09 - Agendas - Final SPECIAL NOTE: Commissioners will tour Scarpino, 329 N. West Ave., at 1 :00 p.m.
prior to the regularly scheduled meeting.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
April 9, 2012 2 :00 p.m. Fayetteville Town Center
I. Call to Order — Maudie Schmitt
II. Reports
✓A. Approval of Minutes. for March monthly meeting
B. Financial Report
1 . HMR Revenues — Marilyn Heifner
✓2. Financial Statements - Keith Glass
3 . Update from City Attorney re: delinquent tax collection efforts — Kit
Williams
• C. Departmental Reports
1 .Clinton House Museum
2. Convention and Visitors Bureau
6. Town Center
D. Advertising Agency Report — Mike Sells
I
III. Old Business
A.Old Post Office
`/1 . Appraisal
2. Hiring Real Estate Attorney
B. Scarpino
IV. New Business
V. Adjourn
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
• March 12, 2012
Commissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, Maudie Schmitt and Justin
Tennant.
Commissioners Absent: Hannah Mills
Staff Present: Sandra Bennett
CALL TO ORDER
Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on March 12, 2012, at 2:00 p.m.
MINUTES
Davis moved to approve the minutes of January's meeting, second by Jordan. Motion carried.
HMR REPORT
It was reported that HMR was up 12.81% with total collections of $178,289. Last year same time
increase was 9.80%.
FINANCIAL REPORT
Keith Glass presented the financial report. Final Financials for December show the asset component
reclassified. Through month of January HMR revenue is up $14,000.00. CVB shows $30,000 loss as a
• result of store inventory. The difference in salaries is because of timing of pay day being on weekend
which sometimes pushes it into the next month.
DELINQUENT TAX COLLECTIONS
Kit Williams reported $12,281.44 in collections in February 2012, with a year to date total of
$18,934.93. Of the 29 cases, more than half show a zero balance.
CLINTON HOUSE MUSEUM
2,000 tulip bulbs were planted as part of their Plant the Town RED program. Free admission February
20th in honor of President's Day.
CONVENTION VISITORS BUREAU
Visitor Center had $4,548.24 in sales. There were 1024 visitors during the month of February.
TOWN CENTER
Sandra reported that the Town Center was up in almost every category from last year. Town Center staff
is working on University events, community and non-profit events.
AD AGENCY
Mike Sells reported for the Agency. They are currently working on the Fayetteville guide. January -
February has shown an increase of web activity. They've expanded geographical region and all areas
show an increase. Drew presented the new First Thursday logo.
•
OLD BUSINESS
• Quotes for appraisals of Old Post Office
Mark Risk's quote for $2,000.00
Parrish's quote Restricted use - $1,500.00, USPAP $2,500.00.
Restricted Use = Simple cut and dry report with value of property.
USPAP = In-depth exposition of material that elaborates on the restricted use report. Land sales, lease
analysis and retail business.
Motion to have Parrish appraise Old Post Office using the Restricted Use Report for $1,500.00 by Davis,
second by Tennant.
Motion carried.
NEW BUSINESS
Gina Scarpino & Richard Berquist offered their building as an alternative for a venue for the Fayetteville
Underground. They invited Commissioners to come to the space and look at it and consider it as a
location instead of the Old Post Office. It could be used as an event venue and artist studios. It's over
6,000 square feet, they are asking for $990,000.00.
Commissioners discussed meeting at 1:00 pm on April 8th at Scarpino's before the 2:00 pm meeting.
Hiring an attorney for negotiations on purchase of Old Post Office
• Kit recommended the Commission select an attorney experienced in real estate to draft documents and
be involved in all negotiations.
Sandra was asked to place an Ad in paper to solicit legal services.
Davis moved to look for an attorney with real estate experience, second by Jordan.
Motion carried.
Applications for A&P Commission
Two applicants disqualified because they did not fulfill the requirements for the open positions.
Tennant moved to go into executive session, second by Davis.
After executive session, Maudie called meeting back to order.
Karn moved to accept Bill Lyle to second term, second by Tennant.
Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
• Sandra Bennett
Facilities Manager
Fayetteville Town Center
• Advertising and Promotion Commission
For month of March 2012
Current Year HMR Collected (2120.0912 .4101 .00) $ 2021291 .79
Prior Year Collected (2120.0912.4101 .01 ) $ (11276.3( )
First Security Investment Interest Revenue (2120.0912.4708.00) $ 880.54
Total Revenues $ 201 ,896.03
Annual Bond Audit Expense (2120.9120.7602.60) $
Collection Expense (2120.9120.5333.00) $ (4,021 .75)
Bank of OK Quarterly Fee (2120.9120.5712.00) $
Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99)
2010 Property Taxes on Town Center (2120.9120.7602.60)
Total Expenses $ (60, 155.74)
Total Check to A&P $ 141 ,740.29
•
This report represents HMR collections through the end of the month.
These figures may include past due amounts.
•
0 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2008-2011
2009 2010 2010 2011 2011 2012 2012
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70%
February $167,141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 %
March $180,027 $1720662 -4.09% $169,093 -2.06% $201 ,015 18.88%
$506,675
April $191 ,542 $187,730 -2.00% $187,976 0.00%
May $190,320 $185,096 -2.74% $188, 149 1 .65%
June $190,237 $184,371 -3.08% $205,700 11 .57%
July $180,944 $196,323 0.08% $205,438 4.60%
August $167,897 $180,741 7.65% $189,839 5.03%
September $176,463 $184,471 4.54% $195,427 5.94%
October $189,728 $195,169 2.87% $214,713 10.01 %
November $190,887 $213,494 11 .84% $203,529 -4.67%
December $174,568 $171 ,511 -0. 18% $202,027 17.79%
Total $ $2,165,969 $211829155 0.75%0 $29806,149 5.38% $5859243 15.51%
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41
Keith M. Glass, CPA
2580 N. College 503 Pitman P.O. Box268
Fayetteville, AR 72703 Prairie Grove 72753
(479) 571-0811 Accountant's Compilation Report (479) 846-3424
(479) 571-0812 fax fax (479) 8464314
To Commission Members,
I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising
from transactions of Fayetteville Advertising and Promotion Commission, The
Fayetteville Town Center, The Convention and visitors Bureau, and The Clinton House
Museum as of February 29, 2012 and the related Statements of Revenue and Expenses
for the period then ended, and two months then ended and the period then ended last year,
and two month then ended last year, and the related Statements of Revenue and Expenses
by Division for the period then ended. I have not audited or reviewed the accompanying
financial statements and, accordingly, do not express an opinion or provide assurance
about whether the financial statements are in accordance with the modified accrual basis
of accounting. The financial statements have been prepared on the modified cash basis,
which is a comprehensive basis of accounting other than generally accepted accounting
principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
• My responsibility is to conduct the compilation in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user's
conclusions about the Company's asset, liabilities, equity, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
1 am not independent with respect to .Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.
I
Keith M. Glass, 4PA
y
Date
•
Email: keith@nwacpa.com www.nwacpa.com
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
February 29, 2012
• ASSETS
Current Assets
CVB Cash in Register S 100.00
CHM Cash in Register 100.00
Arvest A&P General #4856 179002.43
Ist Security A&P General 48714 631 ,210.31
I st Sec Fay Town Ctr 98722 187,707.97
1st Sec. Clinton House 98749 21 ,814.94
1 st Sec. Conv Visitor #8730 59,471 . 16
A rvest Payroll Account 94636 32, 127.42
Accounts Receivable 18.48
Due From Other Funds 8,446.09
Investments 1 ,774,535.23
Investment Adj to Market 4,321 .33
Total Current Assets 218987955.36
Property and Equipment
Furniture and Fixtures 41 ,952.36
Equipment 186,629.91
CVB Building 930.569.02
CVB Land 198,621 .00
Building Additions 515,508.23
Accum. Depreciation (388, 192.99)
Total Property and Equipment 1 ,485,087.53
• Other Assets
Total Other Assets 0.00
Total Assets S 4,384,042.89
LIABILITIES AND CAPITAL
Current Liabilities
Aflac S 253.82
Colonial Life & Ace Ins Payabl ( 1 , 157.02)
Sales Tax Payable (214.75)
Federal Payroll Taxes Payable 89738. 14
FUTA Tax Payable 732.93
State Payroll Taxes Payable 394.44
SUTA Payable 1 ,439.23
Employee Benefits Payable 14,980.51
Due to Other Funds 31565.78
Due to Town Center 41142.40
Total Current Liabilities 32,875.48
Long-Term Liabilities
• Total Long-Term Liabilities 000
Total Liabilities 32,875.48
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
February 29, 2012
• Capital
Beginning Balance Equity 39879,562.33
Unreslicted Fund Balance 326,330.01
Restricted Fund-540 Film Grant 221 .53
Net Income 145,053.54
Tolal Capital 41351 , 167.41
'total Liabilities & Capital S 4,3845042.84
•
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Two Months Ending February 29, 2012
• Revenues Current Month Year to Date
HMR Tax Rcvenue $ 175,404.69 76.09 $ 359,906.48 75.82
Prior Year HMR Tax Revenue 278R4. 15 1 .25 24,320.88 5. 12
Rental Income 36,593.73 15.87 65,780.61 13 .86
Other Income 300.00 0. 13 2,355.40 0.50
Parking Revenue 0.00 0.00 541 .75 0. ) l
Parking Lease 0.00 0.00 1 ,944. 11 0.41
Gift Shop Sales 63.28 0.03 301 .70 0.06
Visitor Store 41221 .76 1 .83 5,295.20 1 . 12
Admission Revenue 81 .00 0.04 477. 19 0. 10
Interest Income Investments 1 ,057.52 0.46 11057.52 0.22
Interest Income Checking 308.55 0. 13 638. 16 0. 13
Visitor Guide Ad Income 91600.00 4. 16 12,050.00 2.54
Total Revenues 230.514.68 100.00 474,669.00 100.00
Cost of Sales
Total Cost of Sales 0.00 0.00 0.00 0.00
Gross Profit 230,514.68 100.00 4747669.00 100.00
Expenses
Signage- Tourism 0.00 0.00 737.75 0. 16
Credit Card Discounts 367.40 0. 16 1 , 145.49 0.24
• Bank Charges 0.00 0.00 76.48 0.02
Advertising & Marketing 89820.71 3.83 9,407. 17 1 .98
Brochures 876.86 0.38 1 ,376.86 0.29
Accounting & Legal Fees 0.00 0.00 650.00 0. 14
Office Expense 580.90 0.25 1 .532.66 0.32
Visitor Store Exp 0.00 0.00 5.083.49 1 .07
Insurance & Health Benefits 5.889.52 2.55 15,289.56 3.22
408 (P) Company Match 1 ,067.86 0.46 21135.74 0.45
Car Allowance 300.00 0. 13 600.00 0. 13
Telephone Expense 246.36 0. 11 925.67 0.20
Postage and Shipping Expense 500.00 0.22 1 ,637.65 0.35
Rent 12,000.00 5.21 12,000.00 2.53
Repairs & Maintenance Expense 813.00 0.35 71432. 18 1 .57
Kamensky Fountain Maintenance 147.49 0.06 294.98 0.06
Linens 2, 111 .96 0.92 4,820. 12 1 .02
Printing Expense 0.00 0.00 395.49 0.08
Publications & Dues 0.00 0.00 650.00 0. 14
Travel/Training Expense 1 ,550.00 0.67 4,661 .70 0.98
Collections Expense 3 ,565.78 1 .55 7,684.55 1 .62
Payroll Tax Expense 49464.37 1 .94 9,008.06 1 .90
Convention Development 0.00 0.00 20,561 .39 4.33
Contract Labor 3,745.00 1 .62 7,520.00 1 .58
Wages Expense 37,876. 19 16.43 75,558. 17 15.92
Electricity Utility 871 .21 0.33
5,428.98 1 . 14
Gas Utility 213.08 0.09 3,747.50 0.79
Water Utility 0.00 0.00 1 ,260.85 0.27
• Cable 663.42 0.29 1 ,362.77 0,29
Recycling 184.79 0.08 369.58 0.08
Security 21 .85 0.01 523.70 0. 11
Minor Equipment 0.00 0.00 4,208.49 0.89
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Two Months Ending February 29, 2012
• Current Month Year to Date
Other Expense 925.00 0.40 935.00 0.20
Artini Expenses 0.00 0.00 311 .41 0.07
LOTO Special Project 0.00 0.00 546.25 0. 12
Misc Special Project 120.98 0.05 61342.79 1 .34
Bond Payments-Town Center 56, 133.99 24.35 112,267.98 23.65
Trustee Expense 0.00 0.00 1 , 125.00 0.24
Total Expenses 144,057.72 62.49 329,615.46 69.44
Net Income S 864456.96 37.51 S 145,053.54 30.56
•
•
Sec Accountan& Compilation Report
I
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Two Months Ending February 29, 2012
• Current Month Current Month Year to Date Year to Date
Revenues This Year Last Year This Year Last Year
HMR Tax Revenue $ 175.404.69waS 156.004. 193& S 359,906.48 S 326.528.31
Prior Year HMR Tax Revenue 2,884. 1 , 24032.38 24,320.88 11 ,054.06
Rental Income 36,593.73a 29359.874m 65,780.61 56,842.93
Other Income 300.00 510.00 2,355.40 510.00
Parking Revenue 0.00 515.00 541 .75 869.00
Parking Lease 0.00 3,220. 12 1 ,944, 11 3,220. 12
Gift Shop Sales 63. 61 28 231 .44 301 .70 429.26
Visitor Store 4,221 .7 957.45 5,295 20 1 ,976.71
Partnership Income 0.00 400.00 0.00 2,000.00
Admission Revenue 81 .00 199.04 477. 19 288.54
Interest Income Investments 11057.52 2,348. 19 1 ,057.52 29348. 19
Interest Income Checking 308.55 450.04 638. 16 904.36
Visitor Guide Ad Income 9,600.00 500.00 12.050.00 500.00
Total Revenues 230.514.68 197, 127.72 4749669.00 407.471 .48
Cost of Sales
Clinton House Gift Shop 0.00 568.89 0.00 568,89
Total Cost of Sales 0.00 568.89 0.00 568.89
Gross Profit 230.514.68 196,558.83 474,669.00 406,902.59
• Expenses
Signage- Tourism 0.00 109.25 737.75 218.50
Credit Card Discounts 367.40 369.44 11145.49 945.82
Bank Charges 0.00 0.00 76.48 31 .86
Parking Expense 0.00 100.00 0.00 200.00
Advertising & Marketing 8,820.71 11 ,885. 17 9,407. 17 18,310.70
Brochures 876.86 16,312.04 1 ,376.86 229727.49
Accounting & Legal Fees 0.00 650.00 650.00 1 ,300.00
Office Expense 580.90 849.60 1 ,532.66 2,223,86
Visitor Store Exp 0.00 762.35 5,083.49 7,867.83
Insurance & Health Benefits 5,889.52 41466.99 15.289.56 7,965.84
408 (P) Company Match 1 ,067.86 810.54 2, 135.74 1 ,200.88
Car Allowance 300.00 300.00 600.00 450.00
Telephone Expense 246.36 779.46 925.67 1 ,555.05
Postage and Shipping Expense 500.00 13.23 1 ,637.65 1 ,979. 12
Rent 12,000.00 0.00 12.000.00 12,000.00
Repairs & Maintenance Expense 813.00 1 ,676.54 7,432. 18 12,823.72
Kamensky Fountain Maintenance 147.49 0.00 294.98 734.09
Linens 2, 111 .96 1 ,977.41 4,820. 12 4,007.49
Printing Expense 0.00 0.00 395.49 0.00
Publications & Dues 0.00 210.00 650.00 1 .410.00
Travel(Training Expense 1 ,550.00 2,630.90 4,661 .70 4.684.02
Collections Expense 31865.78 31160.73 7,684.55 6,751 .65
Payroll Tax Expense 4,464.37 3, 167. 15 9.008.06 4,733.29
Convention Development 0.00 11000.34 20,561 .39 5,598. 19
Research Expense 0.00 475.00 0.00 475.00
Contract labor 3,745.00 4, 170.00 7,520.00 8,065.00
Wages Expense 37,876. 19 A553.44 75,558. 17 51 ,646.29
• Electricity Utility 871 .21 41731 .31 51428.98 9,419.65
Gas Utility 213.08 42853.41 3,747.50 6,546.72
Water Utility 0.00 1 ,532.73 1 ,260.85 2,006.95
Cable 663.42 1 .016.97 1 ,362.77 11458.61
Recycling 184.79 0.00 36258 171 .89
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Two Months Ending February 29, 2012
is
Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Security 21 .85 693.07 523.70 714.92
Airport Advertising 0.00 150.00 0.00 150.00
Minor Equipment 0.00 19384.17 4,20R 49 4,324.91
Other Expense 925.00 0.00 935.00 0.00
Artini Expenses 0.00 0.00 311 .41 000
DECA 0.00 913.87 0.00 1 ,827.75
LOTO Special Project 0.00 0.00 546.25 0.00
Arts Live Theatre 0.00 0. 1 .000.00
00 0.00
Misc Special Project 120.98 1 ,568.71 6,342.79 3.985.71
Bond Payments-Town Center 56, 133.99 56.304.00 112,267.98 112,608.00
Trustee Expense 0.00 0.00 1 , 125.00 1 , 125.00
Total Expenses 144,057.72 163.577.82 329.615.46 325,245.80
Net Income $ 86,456.96 S 329981 .01 S 145,053.54 $ 81 .656.79
•
•
See Accountants' Compilation Report
Fayetteville AP Commission
Statements of Revenue Expenses by Division - Modified Cash Basis
For the Month Ending February 29, 2012
• I
Clinton House CVB Town Center Fayetteville A&P Monthly Total
Revenues
HMR Tax Revenue S 175.404.69 S 175,404.69
Prior Year HMR Tax Revenue 2,884. 15 2.884. 15
Rental Income $ 100.00 S 33,743.73 2,750.00 ;6,593.73
Other Income 300.00
300.00
Parking Revenue
0.00
Parking Lease 0.00
Gift Shop Sales S 63,28
6J?8
Visitor Store 4,221 .76 4,221 .76
Admission Revenue 81 .00 81 .00
Interest Income Investments 1 ,057.52 1 ,057.52
Interest Income Checking 12.38 70.84 225.33 308.55
Visitor Guide Ad Income 91600.00 9600 00
Total Revenues 156.66 41621 .76 33,814.57 191 ,921 .69 230.514.68
Expenses
Credit Card Discounts 49.25 99.26 218.89 367.40
Advertising & Marketing 197. 12 8,62.1.59 8,820.71
Brochures 876.86 876.86
Office Expense 176. 17 404.73 580.90
• Insurance & Health Benefits 905.04 21214.45 1 ,867.56 902.47 509.52
408 (P) Company Match 84.76 465. 12 307.98 210.00 13067.86
Car Allowance 300.00 300.00
Telephone Expense 107.77 138.59 246.36
Postage and Shipping Expense 500.00 500.00
Rent 12,000.00 12.000.00
Repairs & Maintenance Expense 813.00 813.00
Kamensky Fountain Maintenance 147.49 147.49
Linens 21111 .96 2, 111 .96
Travel/Training Expense 1 ,550.00 19550.00
Collections Expense 3.565.78 3,565.78
Payroll Tax Expense 337.59 19921 .86 11446.92 758.00 41464.37
Contract Labor 345.00 650.00 2,750.00 3,745.00
Wages Expense 21825.00 159910.26 12, 140.93 71000.00 37,876. 19
Electricity Utility 70.05 363.72 437.44 871 .21
Gas Utility 213.08 213.08
Cable 103.25
560. 17 663.42
Recycling 184.79
Security 21 .85 184.79
21 .85
Other Expense 925.00 925.00
00
Mise Special Project 120.98 120.98
Bond Payments-Town Center 56, 133.99 56, 133.99
Total Expenses 17,238.81 23,854.40 21 , 196.33 81 ,768. 18 144,057.72
Net Income S ( 17,082. 15) S ( 19,232.64) S 12,618.24 S 110 153.51 S 86.456.96
•
See Accountants' Compilation Report
•
Tay
e evl le Departmental Correspondence
• ANKANSA$ LEGAL
•
DEPARTPMENT
Kit Williams
CityAttorney
TO: Ma or Jordan Jason B. Kelley
y Assistant CityA(torney
A&P Commissioners
CC: Don Marr, Chief of Staff
Casey Jones, Prosecuting Attorney
FROM: Kit Williams, City Attorney
DATE: April 3, 2012
RE: Overdue HMR collection efforts
The City Prosecutor's Office collected $7,458.46 of overdue HMR taxes in
March of 2012 . Thus, for the first quarter of 2012, the City Prosecutor' s Office has
collected $26,393.39 in overdue Hotel , Motel and Restaurant taxes.
• Seven of the 29 open cases showed a zero delinquent balance at this time.
Unfortunately, no case was closed and seven show a delinquent balance in excess
of $ 1 ,000.00. Only one of those seven is for an operating business.
•
CLINTON K. JONES o MANDY FINXLFA
OFFICE ADMINISTRATOR
CITY PROSECUTOR SY
Q Z j le E-mail:
hachackLcl.feyeneviee.ar.ua
BRIAN THOMAS ` v PHONE: (479) s7s4m
ARKANSAS (479) 575'9379
• DEPUTY CITY PROSECUTOR HotChecke: (479) 575-9x54
OFFICE OF CITY PROSECUTOR FAX 4 . (479) 5758373
MEMO
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: April 2, 2012
RE: Status of Active HMR cases
• When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance
the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant
is still current and not in violation.
1 . Acambaro Four Jesus Socarro Active Criminal Summons
Business Closed Delinquent Balance: $ 1 ,468.04
• 2. Antoinette's Special Antoinette R. Hams Active Criminal Summons
Cakes & Catering Jami A. Harris Active Criminal Summons
Delinquent Balance: -0-
3. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons
Delinquent Balance: -0-
4. Butcher Block Gary W. Bell Active Contempt of Court
Business Closed Delinquent Balance: $ 1 ,871 .28
5. Cafd Delta Soul Michael L. Vaughn Trial date: 5/2/12
Delinquent Balance: $1 ,980.00
6. Dickson Dining Sidney O. Crawford Jr. Paid: -0-
(Jose's) Delinquent Balance: No Forms
7. Dominoes Pizza Lloyd W. Hardison Active Criminal Summons
Business Closed Delinquent Balance: $4,390.66
8. Green Room Laurie L. Fuller Arraignment: 4/6/12
Rustin E. Fuller Arraignment: 4/6/12
Delinquent Balance: -0-
Telecommunication Device for the Deaf TDD (479) S21-1316 176 South Church, Suite 2 - Fayetteville, AR 72701
Kit Williams
April 2, 2012
• Page 2
9. Hogwild Pizzeria David S. Mackey Letter
Business Closed Delinquent Balance: $ 1,330.00
13. Mama Dean's Meneria D. Morrison TD: 4/4/12
Terry L. Morrison TD: 4/4/12
Delinquent Balance: -0-
15 Neon Ice Brandon S. Pooree Active Criminal Summons
William S. Pooree Active Criminal Summons
Delinquent Balance: No Forms
16. Northern Exposure Kevin M. Laughlin Arraignment: 4/27/12
Business Closed Paid: $6,553.49 (issued new check-cleared)
Delinquent Balance: No Forms
19. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons
Paid: $904.97
Delinquent Balance: -0-
21 . Seafood Market Bar/Grill Craig E. Dowd Paid: -0-
Business Closed Delinquent Balance: $4,367.60
• 22. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court
China Garden Delinquent Balance: $3,090.00
Businesses Closed
23. Sipamouane Twin Kitchen Jeffrey Sipamouane Arraignment: 4/9/12
Delinquent Balance: -0-
24. Soul Restaurant & Lounge Casey E. Dighero Paid: -0-
Business Closed Delinquent Balance: $ 118.64
27. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons
Business Closed Delinquent Balance: -0-
28. Uncle Gaylord's Hiram F. Brandon FTA Wan-ant
Business Closed Delinquent Balance: No Forms
29. WOW Japanese Bistro Chong N. Kim FTA Warrant
Business Closed Delinquent Balance: $2,042.00
TOTAL: $7,458.46
CLINTON HOUSE MUSEUM
MONTHLY REPORT MARCH 2012
The Clinton House Museum had a total of 323 visitors in the month of March.
MUSEUM ACTIVITIES AND EVENTS :
March and the spring weather increased traffic dramatically in the House this month. In addition to
having five group tours on the schedule, we continually see visitors from all over the world. Spring
Break has also brought in many families from around northwest Arkansas, neighboring states, and
those from coast to coast. Additional inventory in the gift shop has increased sales as well. The First
Ladies Garden is blooming making the Clinton House a "must stop" for visitors and locals alike.
March Yd — GROUP TOUR — Arkansas Historical Society, Living History Tour — 12 visitors
March 6h — GROUP TOUR — Arkadelphia, AR — 30 visitors
• March 14" — GROUP TOUR — Salvation Army, Spring Campaign — 15 visitors
March 22nd — GROUP TOUR — Backyard Billionaire Tour — 57 visitors
March 23"i — GROUP TOUR — Heritage Club, FAM Tour — 35 visitors
•
Fayetteville Visitor Center = 2012 Sales & Visitor Count
Ian Feb Mar Apr May lune July Aug Sep Oct Nov Dec
Sales Totals $12863.93 $4,548.24 $4,516.75
20llrolalf $854.92 $1 ,262.24 $29450.88 $5,220.72 $7,370.00 $69356.51 $59707.79 $99650.33 $53182.26 $7,221 .30 $4,797.54 $10,741 .22
% Change
from 2011 118.0% 260.3% 84.3% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% 100.0%
Visitor Count 686 1043 1213
2oll rotals 295 238 691 1301 1454 1463 1441 1457 1313 1189 1103 1283
% Change
from 2011 1 132.54%1 338.24% 75.54% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00%1 -100.00%1 -100.00% -100.00%
2011 Goal = 430,000/year orSZ500/month 2011 Totals 1 2012 Totals
Sales 1 $669815.71 1 Sales $109928.92
11 Visitors 13228 Visitors 2,942
45 Change = divide the difference between the two numbers by the 2010 number
then move the decimal two spaces right
2011 month) sales avera e= $5,567.913, 12012 monthly sales average= $39642.97
2011 monthly visitor average= 1102 2012 mont a hly visitor average 981
2011 sales per visitor 1 $ 12012 sales per visitor = $3.71
f
Inquiries By Source
• From: 3/112012 To: 313112012
Showing: all records
Source Inquiries $/Inquiry
Travel Guides Free 417 $0.00
Travel lnformation.com 259 $0.00
@ Website 235 $0.00
UA Graduate School 93 $0.00
Midwest Living 9 $0.00
1 ,013
•
Page 1 of 1 4/3/2012 02:11 PM
Fayetteville Convention & Visitors Bureau
21 S. Block - Fayetteville, AR 72701
• Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571 -4731 - into@experiencefayetteville.com - Web:
vrww.experiencefayetteville.com
0 0 0
Definite Bookings By Booking Date
March 2012 Meeting Dates Attnd Peak Rooms $ Value
Hooten's 08/30/2012 15,000 50 50 1 ,557,000
Kickoff Classic 08/30/2012
Sub•Totalfor March 1 Meetings 15,000 50 $1 ,557,000
GRAND TOTAL 1 Meetings 15,000 50 $1 ,5579000
Page 1 of 1 Printed: 4/3/2012 2:05PM
Fayetteville Town Center, Manager's Activity Report
• March 1 , 2012 to March 31 , 2012
Sales :
MARCH MARCH Month YTD YTD YTD
2011 (base) 2012 % Change 2011 2012 % Change
Sales 21 14
# returned contracts b to date – GL (33%) 54 41 (24%)
Complete Events (Paid/Sponsored) 17 21 24% 44 49 11 %
EMS Calendar
Sales
($ returned contracts by log date – GL $27, 189.00 $22,275.00 (18%) $78,811 .75 $83,353.00 6%
Collections "
$ - Payment Lo $319269. 10 $31 ,968.07 2% $830375.53 $95,615.43 15%
$ Executed Contracts $35,950.00 $34,550.00 4% $108,585.00 105,350.00 3%
Credit
$ - GL -0- -0- NA -0- -0- N/A
($ Sale / # Sales)
$1 ,294.71 $10591 .07 23% $1 ,459.48 $2,033.00 39%
$ Sales / # Sales
Operations Items:
o Carpet Cleaned.
o Getting quote on roof re-surfacing.
o Working with Simplex-Grinnell on trouble alarm.
Sales and Coordination:
9 Fayetteville Teen Leadership-Mock Crime Scene—Working with Chamber on this.
➢ Non-profit organizations - Lifesource, AR Support Network, and the Rain Garden Academy.
• ➢ We worked with the Visitors Bureau on coordinating and hosting the Arkansas Historical Society State
Meeting which was a three day conference filled with historical artifacts, lectures, and workshops.
➢ University events - Kappa Kappa Gamma, Sigma Chi, and Sound of Africa, University Relations, Walton
College Business, and College Education and Health Professionals. Most of these events are re-bookings.
➢ We have also booked NABC Conference-a 3 day full facility event with the Plant Pathology Dept.
➢ Here Comes the Bride a Town Center ticketed Event –. We had 150-200 total attendance with over 30
vendors. Ticket sales were over $ 1 ,000.00.
➢ Hospitality Summit – Event promoting the Hospitality industry through continuing education and networking
opportunities. We worked with the Visitors Bureau and UA Hospitality students who coordinated this event.
➢ Dig In – a nonprofit group centered on organic food and the importance of local farmers feeding the less
fortunate.
Event List:
March 2 – AR Living History • March 16 –Galbavi
• March 2 – Dig In ! • March 17 - Galbavi
• March 3 – AR Living History • March 23 - Franklin-Covey
• March 4 – AR Living History • March 27 – Fred Pryor
• March 6 – ASCE • March 28 – UA Industrial Engineering
• March 6 – Watton College of Business • March 28 – Fred Pryor
• March 11 – Here Comes the Bride • March 29 – Blue Cliff
• March 14 – Hospitality Summit • March 30 – I'm with Miller
• March 15 – Fred Pryor • March 31 – Dover
• March 15 – PepsiCo • March 31 – West Fork Prom
• March 16 – Fred Pryor
I
• Event Breakdown
Non-profit events – 33% Social events – 14% FTC event – 5%
UA events – 14% Corporate events – 33%
www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012
Dashboard _ _ Comparing to: Site
• V18b
100 100
50 50
0 0
1M&5 M& 12 M& 18 Mar 20
Site Usage
1 , 174 warts '^ ^ ` 45.40% Bounce Rate
^ r�
3, 186 Pagevlews A 1v-.,^ 00:01 :25 Avg. Ttme on site
2.71 Pagewwit 75.72% % New Visits
Traffic Sources Overview Content Overview
■ Search Engines Pages Pageviews % Pageviews
869.00 (74.02%) /NaN 2,600 81 .61%
• ■ Referring Sites
199.00 (16.95%) / 180 5.65%
O Direct Traffic
106.00 (9.03%) /wedding.shtml 70 2.20%
/location.shtml 60 1 .88%
/social.shtml 55 1 .73%
1 Google Analytics
www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012
• Traffic Sources Overview _ comparing to: Site
• Visits
100 100
50 50
0 0
i Mar 5 Mar 12 i Mar 18 Mat 25
All traffic sources sent a total of 1 , 174 visits
9.03% Direct Tramp ■ Search Engines
869.00 (74.02%)
o ■ Referring Sites
4- -.r...�,.J� 16.95 /o Rererrtng sites 199.00 (16.95%)
* Direct Traffic
106.00 (9.03%)
-ern 74.02% Seardr Engines
Top Traffic Sources
Sources Visits % visits Keywords Visits % visits
• google (organic) 748 63.71 % fayetteville town center 278 31 .99%
(direct) ((none)) 106 9.03% (not provided) 132 15.19%
bing (organic) 58 4.94% town center fayetteville ar 38 4.37%
facebook.com (referral) 56 4.77% dogwood room fayetteville town 24 2.76%
yahoo (organic) 44 3.75% fayetteville ar town center 23 2.65%
•
2 Google Analytics
www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012
• Content Overview Comparing to: site
• aaee�w:
300 300
150 150
0 0
� MW5 Mar 12 Mar 19 MU26
Pages on this site were viewed a total of 3, 186 times
Ael^� 3, 156 Pagevlem
1 ,449 UNqueMews
45.40% Bounce Rate
Top Content
Pages Pageviews % Pageviews
• /NaN 2,600 81 .61%
/ 180 5.65%
/wedding.shtml 70 2.20%
flocabon.shtml 60 1 .88%
/social.shtml 55 1 .73%
3 Google Analytics
www.e.Vedence%yetteville.com Mar 1 , 2012 - Mar 31 , 2012
• Dashboard _ _ _ _ Comparing to: Site
• Visits
800 800
400
0 0
� Mar5 IMar 12 Mar 19 IMarm
15, 155 wane ; 46.43% Bounce Rate
49,651 Pageviews — ^" 00:02:30 Avg. Time on site
3.26 Pagesnasn _ 79.12% % New visna
SourcesTraffic Overview Content Overview
M Search Engines Pages Page,616" % Pageviews
9,340.00 (61 .63%) /play.php 7,337 14.78%
■ Referring Sites
• 3,650.00 (24.08%) / 6,639 13.37%
O Direct Traffic
2,165.00 (14.29%)
/calendar.php 5,680 11 .44%
/eat.php 1 ,548 3.12%
/visitors.php 1 ,526 3.07%
Content Detail: r . -
• ve9eNews
2a 20
la
a
� MerS Mar 12 Mat 19 Mar 2a
Pageviews
316
•
1 Google Analytics
www.expedencefayetteville.00m Mar 1 , 2012 - Mar 31 , 2012
• Traffic Sources Overview p _ _ Comparing to: site
• UISIM
B00 800
400
0 0
� MW5 IMar 12 IMar 19 IMar 26
All traffic sources sent a total of 15, 155 visits
14.29% Direct Traffic ■ Search Engines
9,340.00 (61 .63%)
■ Referring Sites
_ 24.06 c�o Refening Sites 3,650.00 (24.08%)
■ Direct Traffic
61 .63% search Engines 2,165.00 (14.29%)
Top Traffic Sources
Sources visits % visits Keywords visits % visits
• google (organic) 8,162 53.86% (not provided) 1 ,387 14.85%
(direct) ((none)) 2,165 14.29% fayetteville ar 779 8.34%
facebook.com (referral) 1 ,396 9.21% things to do in fayetteville ar 649 6.95%
yahoo (organic) 563 3.71 % fayetteville arkansas 390 4.18%
bing (organic) 421 2.78% fayetteville, ar 121 1 .30%
•
2 Google Analytics
Fw. x 'encefayetteville.com
• te11t Detail : Mar 1 , 2012 - Mar 31 , 2012
/2011VisitorsGuide Comparing to: Site
• Pegeo ws
20 p
10
0
I Mer 5 Mer 12 I Marig I Mer m
This page was viewed 318 times
318 Pageviews
291 unique Views
00:04:36 Time on Page
�J 100.00% Bounce Rate
/^ YW 56.29% % Eiet
• $0.00 $ tndax
I
3 Google Analytics
www.e>xeriencefayetteville.com Mar 1 , 2012 - Mar 31 , 2012
• Content Overview _ Comparing to: Site
• PegeWewa
2.000 Ix III 111 2.000
1. 1.
0 0
Mar 5 Mar 12 I Mar 1B I Marn
Pages on this site were viewed a total of 49,651 times
49,651 Pagedews
37,418 unique views
46.43% Bounce mate
Top Content
Pages Pageviem % Pagevi"s
/play.php 7,337 14.78%
/ 6,639 13.37%
/calendar.php 5,680 11 .44%
/eat.php 1 ,548 3. 12%
i
/visitors.php 1 ,526 3.07%
I
I
•
4 Google Analytics
www.expe6encefayeffeville.com Mar 26, 2012 - Apr 1 , 2012
• Dashboard Comparing to Site
• vmi
600 600
300 300
0 0
Mer 26
Site Usage
3, 168 mans _ 49.59% Bounce Rate
— 9,594 Pagemews - 00:02:16 Avg. Time on Site
3.03 Pageannan _ _ --_ 77.97% % New Mans
SourcesTraffic Overview Content Overview
o Search Engines Pages Pageviews % Pageviews
1 ,906.00 (60.16%) / 1 ,431 14.92%
• ■ Referring Sites
794.00 (25.06%) /play.php 1 ,206 12.57%
O Direct Traffic
468.00 (14.77%) /calendar.php 11169 12.18%
/eat.php 323 3.37%
/histodcalAttractions.php 276 2.88%
Content • -tail: /2011 VisitorsGuide
• vaOeNaws
10 ro
5
5 —� 5
0 0
Mar 26
Pageviews
51
•
1 Google Analytics
www.expedencefayetteville.com Mar 26, 2012 - Apr 1 , 2012
• Traffic Sources Overview _ comparing to: site
• YSIM
600 600
300 300
0 0
IMW26
All traffic sources sent a total of 3, 168 visits
14.77% DlrectTrefnc ■ Search Engines
1 ,906.00 (61116%)
—� o ■ Referring Sites
25.06% Referring sites 794.00 (25.06%)
■ Direct Traffic
468.00 (14.77%)
60.16% seam, Engines
Top Traffic Sources
Sources visits % visits Keywords visits % visits
• google (organic) 1 ,695 53.50% (not provided) 288 15.11 %
(direct) ((none)) 468 14.77% fayetteville ar 147 7.71%
facebook.com (referral) 254 8.02% things to do in fayetteville ar 106 5.56%
yahoo (organic) 92 2.90% fayetteville arkansas 74 3.88%
accessfayetteville.org (referral) 80 2.53% fayetteville, ar 26 1 .36%
2 Google Analytics