HomeMy WebLinkAbout2012-04-09 - Agendas - Final SPECIAL NOTE: Commissioners will tour Scarpino, 329 N. West Ave., at 1 :00 p.m. prior to the regularly scheduled meeting. AGENDA ADVERTISING AND PROMOTION COMMISSION April 9, 2012 2 :00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt II. Reports ✓A. Approval of Minutes. for March monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner ✓2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams • C. Departmental Reports 1 .Clinton House Museum 2. Convention and Visitors Bureau 6. Town Center D. Advertising Agency Report — Mike Sells I III. Old Business A.Old Post Office `/1 . Appraisal 2. Hiring Real Estate Attorney B. Scarpino IV. New Business V. Adjourn ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • March 12, 2012 Commissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, Maudie Schmitt and Justin Tennant. Commissioners Absent: Hannah Mills Staff Present: Sandra Bennett CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on March 12, 2012, at 2:00 p.m. MINUTES Davis moved to approve the minutes of January's meeting, second by Jordan. Motion carried. HMR REPORT It was reported that HMR was up 12.81% with total collections of $178,289. Last year same time increase was 9.80%. FINANCIAL REPORT Keith Glass presented the financial report. Final Financials for December show the asset component reclassified. Through month of January HMR revenue is up $14,000.00. CVB shows $30,000 loss as a • result of store inventory. The difference in salaries is because of timing of pay day being on weekend which sometimes pushes it into the next month. DELINQUENT TAX COLLECTIONS Kit Williams reported $12,281.44 in collections in February 2012, with a year to date total of $18,934.93. Of the 29 cases, more than half show a zero balance. CLINTON HOUSE MUSEUM 2,000 tulip bulbs were planted as part of their Plant the Town RED program. Free admission February 20th in honor of President's Day. CONVENTION VISITORS BUREAU Visitor Center had $4,548.24 in sales. There were 1024 visitors during the month of February. TOWN CENTER Sandra reported that the Town Center was up in almost every category from last year. Town Center staff is working on University events, community and non-profit events. AD AGENCY Mike Sells reported for the Agency. They are currently working on the Fayetteville guide. January - February has shown an increase of web activity. They've expanded geographical region and all areas show an increase. Drew presented the new First Thursday logo. • OLD BUSINESS • Quotes for appraisals of Old Post Office Mark Risk's quote for $2,000.00 Parrish's quote Restricted use - $1,500.00, USPAP $2,500.00. Restricted Use = Simple cut and dry report with value of property. USPAP = In-depth exposition of material that elaborates on the restricted use report. Land sales, lease analysis and retail business. Motion to have Parrish appraise Old Post Office using the Restricted Use Report for $1,500.00 by Davis, second by Tennant. Motion carried. NEW BUSINESS Gina Scarpino & Richard Berquist offered their building as an alternative for a venue for the Fayetteville Underground. They invited Commissioners to come to the space and look at it and consider it as a location instead of the Old Post Office. It could be used as an event venue and artist studios. It's over 6,000 square feet, they are asking for $990,000.00. Commissioners discussed meeting at 1:00 pm on April 8th at Scarpino's before the 2:00 pm meeting. Hiring an attorney for negotiations on purchase of Old Post Office • Kit recommended the Commission select an attorney experienced in real estate to draft documents and be involved in all negotiations. Sandra was asked to place an Ad in paper to solicit legal services. Davis moved to look for an attorney with real estate experience, second by Jordan. Motion carried. Applications for A&P Commission Two applicants disqualified because they did not fulfill the requirements for the open positions. Tennant moved to go into executive session, second by Davis. After executive session, Maudie called meeting back to order. Karn moved to accept Bill Lyle to second term, second by Tennant. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, • Sandra Bennett Facilities Manager Fayetteville Town Center • Advertising and Promotion Commission For month of March 2012 Current Year HMR Collected (2120.0912 .4101 .00) $ 2021291 .79 Prior Year Collected (2120.0912.4101 .01 ) $ (11276.3( ) First Security Investment Interest Revenue (2120.0912.4708.00) $ 880.54 Total Revenues $ 201 ,896.03 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (4,021 .75) Bank of OK Quarterly Fee (2120.9120.5712.00) $ Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60, 155.74) Total Check to A&P $ 141 ,740.29 • This report represents HMR collections through the end of the month. These figures may include past due amounts. • 0 0 0 City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167,141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $180,027 $1720662 -4.09% $169,093 -2.06% $201 ,015 18.88% $506,675 April $191 ,542 $187,730 -2.00% $187,976 0.00% May $190,320 $185,096 -2.74% $188, 149 1 .65% June $190,237 $184,371 -3.08% $205,700 11 .57% July $180,944 $196,323 0.08% $205,438 4.60% August $167,897 $180,741 7.65% $189,839 5.03% September $176,463 $184,471 4.54% $195,427 5.94% October $189,728 $195,169 2.87% $214,713 10.01 % November $190,887 $213,494 11 .84% $203,529 -4.67% December $174,568 $171 ,511 -0. 18% $202,027 17.79% Total $ $2,165,969 $211829155 0.75%0 $29806,149 5.38% $5859243 15.51% \filename 41 Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 571-0812 fax fax (479) 8464314 To Commission Members, I have compiled the accompanying Statements of Assets, Liabilities, and Capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and visitors Bureau, and The Clinton House Museum as of February 29, 2012 and the related Statements of Revenue and Expenses for the period then ended, and two months then ended and the period then ended last year, and two month then ended last year, and the related Statements of Revenue and Expenses by Division for the period then ended. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. 1 am not independent with respect to .Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. I Keith M. Glass, 4PA y Date • Email: keith@nwacpa.com www.nwacpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis February 29, 2012 • ASSETS Current Assets CVB Cash in Register S 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 179002.43 Ist Security A&P General 48714 631 ,210.31 I st Sec Fay Town Ctr 98722 187,707.97 1st Sec. Clinton House 98749 21 ,814.94 1 st Sec. Conv Visitor #8730 59,471 . 16 A rvest Payroll Account 94636 32, 127.42 Accounts Receivable 18.48 Due From Other Funds 8,446.09 Investments 1 ,774,535.23 Investment Adj to Market 4,321 .33 Total Current Assets 218987955.36 Property and Equipment Furniture and Fixtures 41 ,952.36 Equipment 186,629.91 CVB Building 930.569.02 CVB Land 198,621 .00 Building Additions 515,508.23 Accum. Depreciation (388, 192.99) Total Property and Equipment 1 ,485,087.53 • Other Assets Total Other Assets 0.00 Total Assets S 4,384,042.89 LIABILITIES AND CAPITAL Current Liabilities Aflac S 253.82 Colonial Life & Ace Ins Payabl ( 1 , 157.02) Sales Tax Payable (214.75) Federal Payroll Taxes Payable 89738. 14 FUTA Tax Payable 732.93 State Payroll Taxes Payable 394.44 SUTA Payable 1 ,439.23 Employee Benefits Payable 14,980.51 Due to Other Funds 31565.78 Due to Town Center 41142.40 Total Current Liabilities 32,875.48 Long-Term Liabilities • Total Long-Term Liabilities 000 Total Liabilities 32,875.48 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis February 29, 2012 • Capital Beginning Balance Equity 39879,562.33 Unreslicted Fund Balance 326,330.01 Restricted Fund-540 Film Grant 221 .53 Net Income 145,053.54 Tolal Capital 41351 , 167.41 'total Liabilities & Capital S 4,3845042.84 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Two Months Ending February 29, 2012 • Revenues Current Month Year to Date HMR Tax Rcvenue $ 175,404.69 76.09 $ 359,906.48 75.82 Prior Year HMR Tax Revenue 278R4. 15 1 .25 24,320.88 5. 12 Rental Income 36,593.73 15.87 65,780.61 13 .86 Other Income 300.00 0. 13 2,355.40 0.50 Parking Revenue 0.00 0.00 541 .75 0. ) l Parking Lease 0.00 0.00 1 ,944. 11 0.41 Gift Shop Sales 63.28 0.03 301 .70 0.06 Visitor Store 41221 .76 1 .83 5,295.20 1 . 12 Admission Revenue 81 .00 0.04 477. 19 0. 10 Interest Income Investments 1 ,057.52 0.46 11057.52 0.22 Interest Income Checking 308.55 0. 13 638. 16 0. 13 Visitor Guide Ad Income 91600.00 4. 16 12,050.00 2.54 Total Revenues 230.514.68 100.00 474,669.00 100.00 Cost of Sales Total Cost of Sales 0.00 0.00 0.00 0.00 Gross Profit 230,514.68 100.00 4747669.00 100.00 Expenses Signage- Tourism 0.00 0.00 737.75 0. 16 Credit Card Discounts 367.40 0. 16 1 , 145.49 0.24 • Bank Charges 0.00 0.00 76.48 0.02 Advertising & Marketing 89820.71 3.83 9,407. 17 1 .98 Brochures 876.86 0.38 1 ,376.86 0.29 Accounting & Legal Fees 0.00 0.00 650.00 0. 14 Office Expense 580.90 0.25 1 .532.66 0.32 Visitor Store Exp 0.00 0.00 5.083.49 1 .07 Insurance & Health Benefits 5.889.52 2.55 15,289.56 3.22 408 (P) Company Match 1 ,067.86 0.46 21135.74 0.45 Car Allowance 300.00 0. 13 600.00 0. 13 Telephone Expense 246.36 0. 11 925.67 0.20 Postage and Shipping Expense 500.00 0.22 1 ,637.65 0.35 Rent 12,000.00 5.21 12,000.00 2.53 Repairs & Maintenance Expense 813.00 0.35 71432. 18 1 .57 Kamensky Fountain Maintenance 147.49 0.06 294.98 0.06 Linens 2, 111 .96 0.92 4,820. 12 1 .02 Printing Expense 0.00 0.00 395.49 0.08 Publications & Dues 0.00 0.00 650.00 0. 14 Travel/Training Expense 1 ,550.00 0.67 4,661 .70 0.98 Collections Expense 3 ,565.78 1 .55 7,684.55 1 .62 Payroll Tax Expense 49464.37 1 .94 9,008.06 1 .90 Convention Development 0.00 0.00 20,561 .39 4.33 Contract Labor 3,745.00 1 .62 7,520.00 1 .58 Wages Expense 37,876. 19 16.43 75,558. 17 15.92 Electricity Utility 871 .21 0.33 5,428.98 1 . 14 Gas Utility 213.08 0.09 3,747.50 0.79 Water Utility 0.00 0.00 1 ,260.85 0.27 • Cable 663.42 0.29 1 ,362.77 0,29 Recycling 184.79 0.08 369.58 0.08 Security 21 .85 0.01 523.70 0. 11 Minor Equipment 0.00 0.00 4,208.49 0.89 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Two Months Ending February 29, 2012 • Current Month Year to Date Other Expense 925.00 0.40 935.00 0.20 Artini Expenses 0.00 0.00 311 .41 0.07 LOTO Special Project 0.00 0.00 546.25 0. 12 Misc Special Project 120.98 0.05 61342.79 1 .34 Bond Payments-Town Center 56, 133.99 24.35 112,267.98 23.65 Trustee Expense 0.00 0.00 1 , 125.00 0.24 Total Expenses 144,057.72 62.49 329,615.46 69.44 Net Income S 864456.96 37.51 S 145,053.54 30.56 • • Sec Accountan& Compilation Report I Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Two Months Ending February 29, 2012 • Current Month Current Month Year to Date Year to Date Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 175.404.69waS 156.004. 193& S 359,906.48 S 326.528.31 Prior Year HMR Tax Revenue 2,884. 1 , 24032.38 24,320.88 11 ,054.06 Rental Income 36,593.73a 29359.874m 65,780.61 56,842.93 Other Income 300.00 510.00 2,355.40 510.00 Parking Revenue 0.00 515.00 541 .75 869.00 Parking Lease 0.00 3,220. 12 1 ,944, 11 3,220. 12 Gift Shop Sales 63. 61 28 231 .44 301 .70 429.26 Visitor Store 4,221 .7 957.45 5,295 20 1 ,976.71 Partnership Income 0.00 400.00 0.00 2,000.00 Admission Revenue 81 .00 199.04 477. 19 288.54 Interest Income Investments 11057.52 2,348. 19 1 ,057.52 29348. 19 Interest Income Checking 308.55 450.04 638. 16 904.36 Visitor Guide Ad Income 9,600.00 500.00 12.050.00 500.00 Total Revenues 230.514.68 197, 127.72 4749669.00 407.471 .48 Cost of Sales Clinton House Gift Shop 0.00 568.89 0.00 568,89 Total Cost of Sales 0.00 568.89 0.00 568.89 Gross Profit 230.514.68 196,558.83 474,669.00 406,902.59 • Expenses Signage- Tourism 0.00 109.25 737.75 218.50 Credit Card Discounts 367.40 369.44 11145.49 945.82 Bank Charges 0.00 0.00 76.48 31 .86 Parking Expense 0.00 100.00 0.00 200.00 Advertising & Marketing 8,820.71 11 ,885. 17 9,407. 17 18,310.70 Brochures 876.86 16,312.04 1 ,376.86 229727.49 Accounting & Legal Fees 0.00 650.00 650.00 1 ,300.00 Office Expense 580.90 849.60 1 ,532.66 2,223,86 Visitor Store Exp 0.00 762.35 5,083.49 7,867.83 Insurance & Health Benefits 5,889.52 41466.99 15.289.56 7,965.84 408 (P) Company Match 1 ,067.86 810.54 2, 135.74 1 ,200.88 Car Allowance 300.00 300.00 600.00 450.00 Telephone Expense 246.36 779.46 925.67 1 ,555.05 Postage and Shipping Expense 500.00 13.23 1 ,637.65 1 ,979. 12 Rent 12,000.00 0.00 12.000.00 12,000.00 Repairs & Maintenance Expense 813.00 1 ,676.54 7,432. 18 12,823.72 Kamensky Fountain Maintenance 147.49 0.00 294.98 734.09 Linens 2, 111 .96 1 ,977.41 4,820. 12 4,007.49 Printing Expense 0.00 0.00 395.49 0.00 Publications & Dues 0.00 210.00 650.00 1 .410.00 Travel(Training Expense 1 ,550.00 2,630.90 4,661 .70 4.684.02 Collections Expense 31865.78 31160.73 7,684.55 6,751 .65 Payroll Tax Expense 4,464.37 3, 167. 15 9.008.06 4,733.29 Convention Development 0.00 11000.34 20,561 .39 5,598. 19 Research Expense 0.00 475.00 0.00 475.00 Contract labor 3,745.00 4, 170.00 7,520.00 8,065.00 Wages Expense 37,876. 19 A553.44 75,558. 17 51 ,646.29 • Electricity Utility 871 .21 41731 .31 51428.98 9,419.65 Gas Utility 213.08 42853.41 3,747.50 6,546.72 Water Utility 0.00 1 ,532.73 1 ,260.85 2,006.95 Cable 663.42 1 .016.97 1 ,362.77 11458.61 Recycling 184.79 0.00 36258 171 .89 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Two Months Ending February 29, 2012 is Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Security 21 .85 693.07 523.70 714.92 Airport Advertising 0.00 150.00 0.00 150.00 Minor Equipment 0.00 19384.17 4,20R 49 4,324.91 Other Expense 925.00 0.00 935.00 0.00 Artini Expenses 0.00 0.00 311 .41 000 DECA 0.00 913.87 0.00 1 ,827.75 LOTO Special Project 0.00 0.00 546.25 0.00 Arts Live Theatre 0.00 0. 1 .000.00 00 0.00 Misc Special Project 120.98 1 ,568.71 6,342.79 3.985.71 Bond Payments-Town Center 56, 133.99 56.304.00 112,267.98 112,608.00 Trustee Expense 0.00 0.00 1 , 125.00 1 , 125.00 Total Expenses 144,057.72 163.577.82 329.615.46 325,245.80 Net Income $ 86,456.96 S 329981 .01 S 145,053.54 $ 81 .656.79 • • See Accountants' Compilation Report Fayetteville AP Commission Statements of Revenue Expenses by Division - Modified Cash Basis For the Month Ending February 29, 2012 • I Clinton House CVB Town Center Fayetteville A&P Monthly Total Revenues HMR Tax Revenue S 175.404.69 S 175,404.69 Prior Year HMR Tax Revenue 2,884. 15 2.884. 15 Rental Income $ 100.00 S 33,743.73 2,750.00 ;6,593.73 Other Income 300.00 300.00 Parking Revenue 0.00 Parking Lease 0.00 Gift Shop Sales S 63,28 6J?8 Visitor Store 4,221 .76 4,221 .76 Admission Revenue 81 .00 81 .00 Interest Income Investments 1 ,057.52 1 ,057.52 Interest Income Checking 12.38 70.84 225.33 308.55 Visitor Guide Ad Income 91600.00 9600 00 Total Revenues 156.66 41621 .76 33,814.57 191 ,921 .69 230.514.68 Expenses Credit Card Discounts 49.25 99.26 218.89 367.40 Advertising & Marketing 197. 12 8,62.1.59 8,820.71 Brochures 876.86 876.86 Office Expense 176. 17 404.73 580.90 • Insurance & Health Benefits 905.04 21214.45 1 ,867.56 902.47 509.52 408 (P) Company Match 84.76 465. 12 307.98 210.00 13067.86 Car Allowance 300.00 300.00 Telephone Expense 107.77 138.59 246.36 Postage and Shipping Expense 500.00 500.00 Rent 12,000.00 12.000.00 Repairs & Maintenance Expense 813.00 813.00 Kamensky Fountain Maintenance 147.49 147.49 Linens 21111 .96 2, 111 .96 Travel/Training Expense 1 ,550.00 19550.00 Collections Expense 3.565.78 3,565.78 Payroll Tax Expense 337.59 19921 .86 11446.92 758.00 41464.37 Contract Labor 345.00 650.00 2,750.00 3,745.00 Wages Expense 21825.00 159910.26 12, 140.93 71000.00 37,876. 19 Electricity Utility 70.05 363.72 437.44 871 .21 Gas Utility 213.08 213.08 Cable 103.25 560. 17 663.42 Recycling 184.79 Security 21 .85 184.79 21 .85 Other Expense 925.00 925.00 00 Mise Special Project 120.98 120.98 Bond Payments-Town Center 56, 133.99 56, 133.99 Total Expenses 17,238.81 23,854.40 21 , 196.33 81 ,768. 18 144,057.72 Net Income S ( 17,082. 15) S ( 19,232.64) S 12,618.24 S 110 153.51 S 86.456.96 • See Accountants' Compilation Report • Tay e evl le Departmental Correspondence • ANKANSA$ LEGAL • DEPARTPMENT Kit Williams CityAttorney TO: Ma or Jordan Jason B. Kelley y Assistant CityA(torney A&P Commissioners CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: April 3, 2012 RE: Overdue HMR collection efforts The City Prosecutor's Office collected $7,458.46 of overdue HMR taxes in March of 2012 . Thus, for the first quarter of 2012, the City Prosecutor' s Office has collected $26,393.39 in overdue Hotel , Motel and Restaurant taxes. • Seven of the 29 open cases showed a zero delinquent balance at this time. Unfortunately, no case was closed and seven show a delinquent balance in excess of $ 1 ,000.00. Only one of those seven is for an operating business. • CLINTON K. JONES o MANDY FINXLFA OFFICE ADMINISTRATOR CITY PROSECUTOR SY Q Z j le E-mail: hachackLcl.feyeneviee.ar.ua BRIAN THOMAS ` v PHONE: (479) s7s4m ARKANSAS (479) 575'9379 • DEPUTY CITY PROSECUTOR HotChecke: (479) 575-9x54 OFFICE OF CITY PROSECUTOR FAX 4 . (479) 5758373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: April 2, 2012 RE: Status of Active HMR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed Delinquent Balance: $ 1 ,468.04 • 2. Antoinette's Special Antoinette R. Hams Active Criminal Summons Cakes & Catering Jami A. Harris Active Criminal Summons Delinquent Balance: -0- 3. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 4. Butcher Block Gary W. Bell Active Contempt of Court Business Closed Delinquent Balance: $ 1 ,871 .28 5. Cafd Delta Soul Michael L. Vaughn Trial date: 5/2/12 Delinquent Balance: $1 ,980.00 6. Dickson Dining Sidney O. Crawford Jr. Paid: -0- (Jose's) Delinquent Balance: No Forms 7. Dominoes Pizza Lloyd W. Hardison Active Criminal Summons Business Closed Delinquent Balance: $4,390.66 8. Green Room Laurie L. Fuller Arraignment: 4/6/12 Rustin E. Fuller Arraignment: 4/6/12 Delinquent Balance: -0- Telecommunication Device for the Deaf TDD (479) S21-1316 176 South Church, Suite 2 - Fayetteville, AR 72701 Kit Williams April 2, 2012 • Page 2 9. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $ 1,330.00 13. Mama Dean's Meneria D. Morrison TD: 4/4/12 Terry L. Morrison TD: 4/4/12 Delinquent Balance: -0- 15 Neon Ice Brandon S. Pooree Active Criminal Summons William S. Pooree Active Criminal Summons Delinquent Balance: No Forms 16. Northern Exposure Kevin M. Laughlin Arraignment: 4/27/12 Business Closed Paid: $6,553.49 (issued new check-cleared) Delinquent Balance: No Forms 19. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Paid: $904.97 Delinquent Balance: -0- 21 . Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 • 22. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 23. Sipamouane Twin Kitchen Jeffrey Sipamouane Arraignment: 4/9/12 Delinquent Balance: -0- 24. Soul Restaurant & Lounge Casey E. Dighero Paid: -0- Business Closed Delinquent Balance: $ 118.64 27. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 28. Uncle Gaylord's Hiram F. Brandon FTA Wan-ant Business Closed Delinquent Balance: No Forms 29. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Delinquent Balance: $2,042.00 TOTAL: $7,458.46 CLINTON HOUSE MUSEUM MONTHLY REPORT MARCH 2012 The Clinton House Museum had a total of 323 visitors in the month of March. MUSEUM ACTIVITIES AND EVENTS : March and the spring weather increased traffic dramatically in the House this month. In addition to having five group tours on the schedule, we continually see visitors from all over the world. Spring Break has also brought in many families from around northwest Arkansas, neighboring states, and those from coast to coast. Additional inventory in the gift shop has increased sales as well. The First Ladies Garden is blooming making the Clinton House a "must stop" for visitors and locals alike. March Yd — GROUP TOUR — Arkansas Historical Society, Living History Tour — 12 visitors March 6h — GROUP TOUR — Arkadelphia, AR — 30 visitors • March 14" — GROUP TOUR — Salvation Army, Spring Campaign — 15 visitors March 22nd — GROUP TOUR — Backyard Billionaire Tour — 57 visitors March 23"i — GROUP TOUR — Heritage Club, FAM Tour — 35 visitors • Fayetteville Visitor Center = 2012 Sales & Visitor Count Ian Feb Mar Apr May lune July Aug Sep Oct Nov Dec Sales Totals $12863.93 $4,548.24 $4,516.75 20llrolalf $854.92 $1 ,262.24 $29450.88 $5,220.72 $7,370.00 $69356.51 $59707.79 $99650.33 $53182.26 $7,221 .30 $4,797.54 $10,741 .22 % Change from 2011 118.0% 260.3% 84.3% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% 100.0% Visitor Count 686 1043 1213 2oll rotals 295 238 691 1301 1454 1463 1441 1457 1313 1189 1103 1283 % Change from 2011 1 132.54%1 338.24% 75.54% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00%1 -100.00%1 -100.00% -100.00% 2011 Goal = 430,000/year orSZ500/month 2011 Totals 1 2012 Totals Sales 1 $669815.71 1 Sales $109928.92 11 Visitors 13228 Visitors 2,942 45 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 2011 month) sales avera e= $5,567.913, 12012 monthly sales average= $39642.97 2011 monthly visitor average= 1102 2012 mont a hly visitor average 981 2011 sales per visitor 1 $ 12012 sales per visitor = $3.71 f Inquiries By Source • From: 3/112012 To: 313112012 Showing: all records Source Inquiries $/Inquiry Travel Guides Free 417 $0.00 Travel lnformation.com 259 $0.00 @ Website 235 $0.00 UA Graduate School 93 $0.00 Midwest Living 9 $0.00 1 ,013 • Page 1 of 1 4/3/2012 02:11 PM Fayetteville Convention & Visitors Bureau 21 S. Block - Fayetteville, AR 72701 • Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571 -4731 - into@experiencefayetteville.com - Web: vrww.experiencefayetteville.com 0 0 0 Definite Bookings By Booking Date March 2012 Meeting Dates Attnd Peak Rooms $ Value Hooten's 08/30/2012 15,000 50 50 1 ,557,000 Kickoff Classic 08/30/2012 Sub•Totalfor March 1 Meetings 15,000 50 $1 ,557,000 GRAND TOTAL 1 Meetings 15,000 50 $1 ,5579000 Page 1 of 1 Printed: 4/3/2012 2:05PM Fayetteville Town Center, Manager's Activity Report • March 1 , 2012 to March 31 , 2012 Sales : MARCH MARCH Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Change Sales 21 14 # returned contracts b to date – GL (33%) 54 41 (24%) Complete Events (Paid/Sponsored) 17 21 24% 44 49 11 % EMS Calendar Sales ($ returned contracts by log date – GL $27, 189.00 $22,275.00 (18%) $78,811 .75 $83,353.00 6% Collections " $ - Payment Lo $319269. 10 $31 ,968.07 2% $830375.53 $95,615.43 15% $ Executed Contracts $35,950.00 $34,550.00 4% $108,585.00 105,350.00 3% Credit $ - GL -0- -0- NA -0- -0- N/A ($ Sale / # Sales) $1 ,294.71 $10591 .07 23% $1 ,459.48 $2,033.00 39% $ Sales / # Sales Operations Items: o Carpet Cleaned. o Getting quote on roof re-surfacing. o Working with Simplex-Grinnell on trouble alarm. Sales and Coordination: 9 Fayetteville Teen Leadership-Mock Crime Scene—Working with Chamber on this. ➢ Non-profit organizations - Lifesource, AR Support Network, and the Rain Garden Academy. • ➢ We worked with the Visitors Bureau on coordinating and hosting the Arkansas Historical Society State Meeting which was a three day conference filled with historical artifacts, lectures, and workshops. ➢ University events - Kappa Kappa Gamma, Sigma Chi, and Sound of Africa, University Relations, Walton College Business, and College Education and Health Professionals. Most of these events are re-bookings. ➢ We have also booked NABC Conference-a 3 day full facility event with the Plant Pathology Dept. ➢ Here Comes the Bride a Town Center ticketed Event –. We had 150-200 total attendance with over 30 vendors. Ticket sales were over $ 1 ,000.00. ➢ Hospitality Summit – Event promoting the Hospitality industry through continuing education and networking opportunities. We worked with the Visitors Bureau and UA Hospitality students who coordinated this event. ➢ Dig In – a nonprofit group centered on organic food and the importance of local farmers feeding the less fortunate. Event List: March 2 – AR Living History • March 16 –Galbavi • March 2 – Dig In ! • March 17 - Galbavi • March 3 – AR Living History • March 23 - Franklin-Covey • March 4 – AR Living History • March 27 – Fred Pryor • March 6 – ASCE • March 28 – UA Industrial Engineering • March 6 – Watton College of Business • March 28 – Fred Pryor • March 11 – Here Comes the Bride • March 29 – Blue Cliff • March 14 – Hospitality Summit • March 30 – I'm with Miller • March 15 – Fred Pryor • March 31 – Dover • March 15 – PepsiCo • March 31 – West Fork Prom • March 16 – Fred Pryor I • Event Breakdown Non-profit events – 33% Social events – 14% FTC event – 5% UA events – 14% Corporate events – 33% www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012 Dashboard _ _ Comparing to: Site • V18b 100 100 50 50 0 0 1M&5 M& 12 M& 18 Mar 20 Site Usage 1 , 174 warts '^ ^ ` 45.40% Bounce Rate ^ r� 3, 186 Pagevlews A 1v-.,^ 00:01 :25 Avg. Ttme on site 2.71 Pagewwit 75.72% % New Visits Traffic Sources Overview Content Overview ■ Search Engines Pages Pageviews % Pageviews 869.00 (74.02%) /NaN 2,600 81 .61% • ■ Referring Sites 199.00 (16.95%) / 180 5.65% O Direct Traffic 106.00 (9.03%) /wedding.shtml 70 2.20% /location.shtml 60 1 .88% /social.shtml 55 1 .73% 1 Google Analytics www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012 • Traffic Sources Overview _ comparing to: Site • Visits 100 100 50 50 0 0 i Mar 5 Mar 12 i Mar 18 Mat 25 All traffic sources sent a total of 1 , 174 visits 9.03% Direct Tramp ■ Search Engines 869.00 (74.02%) o ■ Referring Sites 4- -.r...�,.J� 16.95 /o Rererrtng sites 199.00 (16.95%) * Direct Traffic 106.00 (9.03%) -ern 74.02% Seardr Engines Top Traffic Sources Sources Visits % visits Keywords Visits % visits • google (organic) 748 63.71 % fayetteville town center 278 31 .99% (direct) ((none)) 106 9.03% (not provided) 132 15.19% bing (organic) 58 4.94% town center fayetteville ar 38 4.37% facebook.com (referral) 56 4.77% dogwood room fayetteville town 24 2.76% yahoo (organic) 44 3.75% fayetteville ar town center 23 2.65% • 2 Google Analytics www.twncenter.com Mar 1 , 2012 - Mar 31 , 2012 • Content Overview Comparing to: site • aaee�w: 300 300 150 150 0 0 � MW5 Mar 12 Mar 19 MU26 Pages on this site were viewed a total of 3, 186 times Ael^� 3, 156 Pagevlem 1 ,449 UNqueMews 45.40% Bounce Rate Top Content Pages Pageviews % Pageviews • /NaN 2,600 81 .61% / 180 5.65% /wedding.shtml 70 2.20% flocabon.shtml 60 1 .88% /social.shtml 55 1 .73% 3 Google Analytics www.e.Vedence%yetteville.com Mar 1 , 2012 - Mar 31 , 2012 • Dashboard _ _ _ _ Comparing to: Site • Visits 800 800 400 0 0 � Mar5 IMar 12 Mar 19 IMarm 15, 155 wane ; 46.43% Bounce Rate 49,651 Pageviews — ^" 00:02:30 Avg. Time on site 3.26 Pagesnasn _ 79.12% % New visna SourcesTraffic Overview Content Overview M Search Engines Pages Page,616" % Pageviews 9,340.00 (61 .63%) /play.php 7,337 14.78% ■ Referring Sites • 3,650.00 (24.08%) / 6,639 13.37% O Direct Traffic 2,165.00 (14.29%) /calendar.php 5,680 11 .44% /eat.php 1 ,548 3.12% /visitors.php 1 ,526 3.07% Content Detail: r . - • ve9eNews 2a 20 la a � MerS Mar 12 Mat 19 Mar 2a Pageviews 316 • 1 Google Analytics www.expedencefayetteville.00m Mar 1 , 2012 - Mar 31 , 2012 • Traffic Sources Overview p _ _ Comparing to: site • UISIM B00 800 400 0 0 � MW5 IMar 12 IMar 19 IMar 26 All traffic sources sent a total of 15, 155 visits 14.29% Direct Traffic ■ Search Engines 9,340.00 (61 .63%) ■ Referring Sites _ 24.06 c�o Refening Sites 3,650.00 (24.08%) ■ Direct Traffic 61 .63% search Engines 2,165.00 (14.29%) Top Traffic Sources Sources visits % visits Keywords visits % visits • google (organic) 8,162 53.86% (not provided) 1 ,387 14.85% (direct) ((none)) 2,165 14.29% fayetteville ar 779 8.34% facebook.com (referral) 1 ,396 9.21% things to do in fayetteville ar 649 6.95% yahoo (organic) 563 3.71 % fayetteville arkansas 390 4.18% bing (organic) 421 2.78% fayetteville, ar 121 1 .30% • 2 Google Analytics Fw. x 'encefayetteville.com • te11t Detail : Mar 1 , 2012 - Mar 31 , 2012 /2011VisitorsGuide Comparing to: Site • Pegeo ws 20 p 10 0 I Mer 5 Mer 12 I Marig I Mer m This page was viewed 318 times 318 Pageviews 291 unique Views 00:04:36 Time on Page �J 100.00% Bounce Rate /^ YW 56.29% % Eiet • $0.00 $ tndax I 3 Google Analytics www.e>xeriencefayetteville.com Mar 1 , 2012 - Mar 31 , 2012 • Content Overview _ Comparing to: Site • PegeWewa 2.000 Ix III 111 2.000 1. 1. 0 0 Mar 5 Mar 12 I Mar 1B I Marn Pages on this site were viewed a total of 49,651 times 49,651 Pagedews 37,418 unique views 46.43% Bounce mate Top Content Pages Pageviem % Pagevi"s /play.php 7,337 14.78% / 6,639 13.37% /calendar.php 5,680 11 .44% /eat.php 1 ,548 3. 12% i /visitors.php 1 ,526 3.07% I I • 4 Google Analytics www.expe6encefayeffeville.com Mar 26, 2012 - Apr 1 , 2012 • Dashboard Comparing to Site • vmi 600 600 300 300 0 0 Mer 26 Site Usage 3, 168 mans _ 49.59% Bounce Rate — 9,594 Pagemews - 00:02:16 Avg. Time on Site 3.03 Pageannan _ _ --_ 77.97% % New Mans SourcesTraffic Overview Content Overview o Search Engines Pages Pageviews % Pageviews 1 ,906.00 (60.16%) / 1 ,431 14.92% • ■ Referring Sites 794.00 (25.06%) /play.php 1 ,206 12.57% O Direct Traffic 468.00 (14.77%) /calendar.php 11169 12.18% /eat.php 323 3.37% /histodcalAttractions.php 276 2.88% Content • -tail: /2011 VisitorsGuide • vaOeNaws 10 ro 5 5 —� 5 0 0 Mar 26 Pageviews 51 • 1 Google Analytics www.expedencefayetteville.com Mar 26, 2012 - Apr 1 , 2012 • Traffic Sources Overview _ comparing to: site • YSIM 600 600 300 300 0 0 IMW26 All traffic sources sent a total of 3, 168 visits 14.77% DlrectTrefnc ■ Search Engines 1 ,906.00 (61116%) —� o ■ Referring Sites 25.06% Referring sites 794.00 (25.06%) ■ Direct Traffic 468.00 (14.77%) 60.16% seam, Engines Top Traffic Sources Sources visits % visits Keywords visits % visits • google (organic) 1 ,695 53.50% (not provided) 288 15.11 % (direct) ((none)) 468 14.77% fayetteville ar 147 7.71% facebook.com (referral) 254 8.02% things to do in fayetteville ar 106 5.56% yahoo (organic) 92 2.90% fayetteville arkansas 74 3.88% accessfayetteville.org (referral) 80 2.53% fayetteville, ar 26 1 .36% 2 Google Analytics