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Home My WebLink About2012-03-12 - Agendas - Final AGENDA • ADVERTISING AND PROMOTION COMMISSION March 12, 2012 2:00 pm Fayetteville Town Center I. Call to Order — Maudie Schmitt II. Reports A. Approval of Minutes for February monthly meeting B. Financial Report f 1. HMR Revenues = �'rC�^�' w� llave `ina � fey«2 � 2. Financial Statements — KeithGlass � 3. Wpdate from City Attorney re: delinquent tax collection efforts — Kit Williams 944- C. Departmental Reports 1. Sinton House Museum 2. eonvention and Visitors Bureau , f IDA4-t gym-l.a It vwy710 • 3. vYown Center D. Xdvertising Agency Report '�p..V& �, y J>A4J— III. Old Business A. ;Appraisal of Old Post Office Quotes IV. New Business A. Hire.anattorney to negotiate purchase of Old Post Office. B. wepplications for A&P Commission C. �na Scarpino & Richard Berquist — would like to invite Commission to consider leasing or purchasing their property for Fayetteville Underground and as an event venue. V. Adjourn ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING February 13, 2012 Oommissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, Maudie Schmitt and Justin Tennant. Commissioners Absent: Hannah Mills Staff Present: Marilyn Heifner, Shelly Walters, Sandra Bennett CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on February 13, 2012, at 2:00 p.m. MINUTES Davis moved to approve the minutes of January meeting, second by Tennant. Motion carried. HMR REPORT Marilyn reported that HMR was up 14.70% with total collections of $205,939. Last year same time increase was 7.74%. FINANCIAL REPORT Keith Glass presented the financial report. Clinton House expenses are right in line with budget. Income was better than previous year. CVB store revenue was up $38,000 for the year. Concurrently, expenses for store items was up $32,000. Budget was down $15,000 without store sales. Town Center was down 044,000 in revenue. Remodel will be included in depreciated items. A & P interest on investment had no December numbers. Revenue was up $77,000 and $120,000 over budget (this includes renovation of Town Center which was not reflected in budgeted items). Overall, these numbers are preliminary because he is waiting for city to do final numbers on investment income. DELINQUENT TAX COLLECTIONS Kit Williams reported $6,653.49 in collections to begin 2012. Eleven of the delinquent restaurants are closed. Another 8 show $0 balance. A couple of those closed are making monthly payments. CLINTON HOUSE MUSEUM Agency is working on updating the Clinton House website and public relations plan for 2012. Daffodils are beginning to bloom. CONVENTION VISITORS BUREAU Visitor Center had $1863.93 in sales. A Sports meeting and a Hotel meeting was held with stakeholders. Restaurant Week promotion was held. Julie Pennington is attending the American Bus Association meeting in Grapevine, Tx and has 34 appointments. She is promoting an ARTS tour, From Fun Art to Fine Art. TOWN CENTER Sandra reported that the Town Center was up in almost every category from last year. The Center is seeing success with clients who are rebooking. gD AGENCY rew Finkbeiner reported for the Agency. Print and Online Ads will start in March. " EXPERIENCE" is being incorporated into the Fayetteville logo. The Facebook campaign is showing much success. They are beginning to work on the Fayetteville Guide for May target distribution. The print bid is in process. OLD BUSINESS Old Post Office *ustin Tennant asked what happened to the deal presented previously. He said the way it was originally resented it was a "no brainer". Heifner asked that a lawyer or real estate agent be hired to complete real estate transaction since it was not in her job description and counteroffer was not what Brandon Karn, Bumpass and she had originally agreed on. Original 2006 appraisal for Ron Bumpass was for $2.6 million dollars. Jordan moved, Davis seconded, to do another appraisal with inspection by Mark Risk, who did the original appraisal for Ron Bumpass. Jordan said if cost of the appraisal is over $2500, it should come back to commission for prior approval. Motion carried. Commission concurred that a special meeting could be called to do offer and take possession. EXECUTIVE SESSION Davis moved, Tennant seconded to go into executive session to discuss a personnel matter. Motion carried. Following Executive Session, Commissioner Jordan moved to put Executive Director, Marilyn Heifner on paid administrative leave pending outcome of Prosecuting Attorney's F01 investigation; second by Tennant. Motion carried. OEW BUSINESS Commissioner Jordan presented F01 policy to be amended to by-laws of Advertising and Promotion Commission. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director Advertising and Promotion Commission • Advertising and Promotion Commission For month of February 2012 Current Year HMR Collected (2120.0912.4101 .00) $ 1753404.69 Prior Year Collected (2120.0912.4101 .01 ) $ 2,884. 15 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,057. 52 Total Revenues $ 179,346.36 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3, 565.78) Bank of OK Quarterly Fee (2120.9120.5712.00) $ Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (59,699.77) Total Check to A&P $ 119,646.59 • This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167,141 $143,940 -13.88% $158,037 9.80% $178,289 12.81 % March $180,027 $1729662 -4.09% $169,093 -2.06% April $191 ,542 $187,730 -2.00% $187,976 0.00% May $190,320 $185,096 -2.74% $188, 149 1 .65% June $190,237 $184,371 -3.08% $205,700 11 .57% July $180,944 $196,323 0.08% $2059438 4.60% August $167,897 $180,741 7.65% $1890839 5.03% September $176,463 $184,471 4.54% $195,427 5.94% October $189,728 $195, 169 2.87% $214,713 10.01 % November $190,887 $213,494 11 .84% $203,529 -4.67% December $1743568 $171 ,511 -0. 18% $202,027 17.79% Total $ $2,165,9695.38%0.75% $29299,473 5.38% $384,227 13.82% \filename 41 Keith M. Glass, CPA 2580 No College Fayetteville, AR 72703 Accountant's Compilation Report To Commission Members, I have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of December 31 , 2011 and the related statements of revenue and expenses for the period then ended, and twelve months then ended and the period then ended last year, and twelve months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. I have not audited or reviewed the accompanying Financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau. and The Clinton House Museum. 10 Keith M. lass, CPA .3 - 3 -12L Date • Phone: 479-571-0811 Fax: 479-571-0812 Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2011 tt • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 211 j 15.67 I st Security A&P General #8714 4329176.40 1 st Sec Fay Town Ctr #8722 159,203.73 Ist Sec. Clinton House #8749 36. 104.30 Ist Sec. Conv Visitor #8730 71 ,031 .25 Arvest Payroll Account 94636 26,556.26 Accounts Receivable 18.48 Due From Other Funds 18,567.88 Investments 1 ,785,566.73 Investment Adj to Market 4,32133 Accrued Interest 3,306.87 Total Current Assets 2,7489168.90 Property and Equipment Furniture and Fixtures 41 ,952.36 Equipment 186,629.91 Leasehold Improvements 45,775.99 CVB Building 930,569.02 CVB Land 198,621 .00 Building Additions 469.732.24 Accum. Depreciation (3879899.55) • Total Property and Equipment 1 ,485,380.97 Other Assets Total Other Assets 0.00 Total Assets $ 4,233.549.87 LIABILITIES AND CAPITAL Current Liabilities Aflac $ 253.82 Colonial Lite & Ace Ins Payabl (1 ,157.04) Federal Payroll Taxes Payable 8,342.28 FUTA Tax Payable 732.93 State Payroll Taxes Payable 870.04 SUTA Payable (11042.85) Employee Benclits Payable 10,935.77 Due to Other Funds 4,065. 11 Due to Town Center 4. 142.40 Total Current Liabilities 27, 142.46 Long-Tenn Liabilities • Total Long-Term Liabilities 0.00 See Accountants' Compilation Report I Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2011 • Total Liabilities 57 27, 142.46 Capital Beginning Balance Equity 31879,562.33 Unresticted Fund Balance 2819937.74 Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income 44,460.81 Total Capital 4,206,407.41 Total Liabilities & Capital S 41233,549.87 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis FYd4I For the Month and Twelve Months Ending December 31 , 2011 �- • Current Month Year to Date Revenues HMR Tax Revenue $ 201 ,958. 16 85.01 $ 2,285,226.25 76.89 Prior Year HMR Tax Revenue (69.00) (0.03) 12.960.73 0.44 Rental Income 24,574.99 10.34 385,712.69 12.98 Other Income 300.00 0. 13 189279.85 0.62 Artini Income 2. 170.00 0.91 41870.00 0. 16 Parking Revenue 0.00 0.00 7,503. 11 0.25 Parking Lease 0.00 0.00 8,680.86 0.29 Gift Shop Sales 162.66 0.07 41025. 10 0. 14 Visitor Store 10,653.39 4.48 66,962.45 2.25 Partnership Income 0.00 0.00 4,400.00 0. 15 Admission Revenue 267.00 0. 11 7,431 .57 0.25 Special Projects 0.00 0.00 9,442. 19 0.32 Interest Income Investments 905.59 0.38 13,814.66 0.46 UnrealizedGain/Loss (51735.74) (2.41 ) (5.735.74) (0. 19) Interest Income Checking 296.40 0. 12 4,429.59 0. 15 Visitor Guide Ad Income 500.00 0.21 127575.00 0.42 Hospitality Summit 0.00 0.00 180.00 0.01 LOTO Sponsor Income 1 ,573.75 0.66 31733.75 0. 13 Fee Refunds 0.00 0.00 (21525.00) (0.08) Transfer In 0.00 0.00 1302000.00 4.37 Total Revenues 237,557.20 100.00 2,971 ,967.06 100.00 • Cost of Sales Clinton House Gift Shop 0.00 0.00 31695.05 0. 12 Total Cost of Sales 0.00 0.00 3,695.05 0. 12 Gross Profit 237,557.20 100.00 2,968,272.01 99.88 Expenses Signage- Tourism 2, 178.88 0.92 11 ,863.01 0.40 Credit Card Discounts 553.78 0.23 5,994.40 0.20 Bank Charges 0.00 0.00 437.73 0.01 Parking Expense 0.00 0.00 665.00 0.02 Advertising & Marketing 21 ,465.96 9.04 419,320.66 14. 11 Brochures 1 ,915.77 0.81 154,698.59 5.21 Accounting & Legal Fees 656. 12 0.28 7,826. 12 0.26 Audit Expense 0.00 0.00 2,700.00 0.09 Office Expense 159. 15 0.07 18,055.36 0.61 Visitor Store Exp 120.95 0.05 45,424.89 1 .53 Insurance-Building 0.00 0.00 9,634.00 0.32 Insurance & Health Benefits 5,639.56 2.37 53,476.20 1 .80 408 (P) Company Match 981 .78 0.41 11 . 125.94 0.37 Car Allowance 300.00 0. 13 31600.00 0. 12 Telephone Expense 235. 11 0. 10 9,090. 17 0.31 Postage and Shipping Expense 1 ,305.90 0.55 15,819.68 0.53 Tracking Software 0.00 0.00 19695.00 0.06 Material & Supplies 0.00 0.00 21019.64 0.07 Rent 0.00 0.00 122000.00 0.40 Maintenance/Lawn 0.00 0.00 490.97 0.02 • Repairs & Maintenance Expense 6,581 .86 2.77 139,832.84 4.71 Kamensky Fountain Maintenance 147.49 0.06 5,313.33 0. 18 Linens 186.05 0.08 23,986.00 0.81 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis /-r V41 For the Month and Twelve Months Ending December 31 , 2011 • Current Month Year to Date Publications & Dues 1 ,324.00 0.56 16,549.00 0.56 Travel (raining Expense 19922.86 0.81 35,300.58 1 . 19 Taxes & Licenses 0.00 0.00 61284.85 0.21 Collections Expense 47037.78 1 .70 45,963.73 1 .55 Interest Expense 391 .24 0. 16 391 .24 0.01 Payroll Tax Expense 31949.81 1 .66 35,856.36 1 .21 Depreciation Expense 48,503.05 20.42 48,503.05 1 .63 Convention Development 500.00 0.21 42,877.99 1 .44 Research Expense 0.00 0.00 475.00 0.02 Contract Labor 5,971 .50 2.51 55,656.24 1 .87 Wages Expense 51 ,300. 17 21 .59 434,641 .62 14.62 Electricity Utility 3,905.46 1 .64 62,586. 16 2. 11 Gas Utility992.02 0.42 10,861 .60 0.37 Water Utility 85.55 0.04 9.482.01 0.32 Cable 561 .37 0.24 79522.65 0.25 Recycling 171 .89 U.07 1 .616.66 0.05 Security 2,039.02 0.86 6.955.59 0.23 Airport Advertising 0.00 0.00 5.655.00 0. 19 Minor Equipment (2,991 .59) ( 1 .26) 15,085.90 0.51 Minor Equipment Capitalized ( 1531545.91 ) (64.64) 0.00 0.00 Airport Info Booth 0.00 0.00 2,400.00 0.08 Other Expense 0.00 0.00 8,408.58 0.28 All Star Games 0.00 0.00 48,308.00 1 .63 Saturday of Champions 0.00 0.00 6, 198.50 0.21 DECA 0.00 0.00 1 ,827.75 0.06 Square Gardens 0.00 0.00 281 .65 0.01 • Dickson St Special Project 0.00 0.00 900.00 0.03 Town Center Garden Maint 0.00 0.00 69.04 0.00 Joe Martin 0.00 0.00 2,500.00 0.08 Bikes, Blues, & Hot Rods 0.00 0.00 445.00 0.01 LOTO Special Project 500.00 0.21 39,627.40 1 .33 Arts Live Theatre 0.00 0.00 11000.00 0.03 Mise Special Project 12, 173. 12 5. 12 204,872.55 6.89 Bond Payments-Town Center 569133.99 23.63 675, 137.97 22.72 Trustee Expense 0.00 0.00 4,500.00 0. 15 Transfer OUt 0.00 0.00 130,000.00 4.37 Total Expenses 80,353.69 33.82 22923.811 .20 98.38 Net Income S 157,203.51 66. 18 S 44,460.81 1 .50 See Accountants' Compilation Report • Faaille A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 2, 171 ,850.00 2,171 ,850.00 2,285,226.09 (113,376.09) 175, 170.00 201 ,958. 10 2, 162,544.00 Prior Year HMR Tax Rev 12,960.73 ( 12,960.73) (69.00) 19,040.46 Interest 35,000.00 35,000.00 13,814.66 211185.34 2,916.00 905.59 30,294.51 Visitor Guide ads 15,000.00 15,000.00 12,075.00 21925.00 5,612.46 Misc Income 17,000.00 17,000.00 7,583.51 91416.49 36,536. 11 Health Reimbursemen 41893.41 4,892.59 4,893.41 412.00 Rental Income 33,000.00 (33,000.00) 21750.00 32,673.00 Interest Inc Checking 11500.00 1 ,500.00 3230 50 ( 11730.50) 125.00 187. 70 1 ,768.63 Total 2,245,243.41 2,245,242.59 2,367,890.49 178,623.00 205,732.39 2,288,469. 17 Expenses Unrealized Gain/Loss (5,800.45) Town Center Fund 675,548.64 675,548.64 675, 137.97 410.67 56,580.64 560133.99 6721102. 10 Bond Audit Exp 20000.00 2,000.00 - 21000.00 Bond Paying Agent Fe 6.000.00 6,000.00 41500.00 1 ,500.00 5,454.59 Workman's Comp Ins 21600.00 2,600.00 21600.00 Collection Exp 43,437.00 43,437.00 45,963.73 (2,526.73) 31508.00 4,037. 78 43,631 .70 Transfer to CVB 313,431 .24 313,431 .24 1009000.00 213,431 .24 250,000.00 Transfer to Clinton Hoi 72,071 .00 72,071 .00 30,000.00 429071 .00 60,000.00 Peace Fountain Maint 10,000.00 103000.00 1 ,205.64 8,794.36 837.00 Contract Labor 33,000.00 (33,000.00) 2, 750.00 33,000.00 Salaries 81 ,653.00 81 ,653.00 80, 166.57 1 ,486.43 6,809.00 61833.33 80,216.42 Payroll Tax Exp 71348.77 71348.77 61496. 17 852.60 616.77 539.87 6,303.09 Insurance-Health 10,953.51 10,953.51 6,594.73 4,358. 78 1 ,011 .51 1 ,323.34 41976.00 401K Match 21449.59 2,449.59 2,399.37 50.22 211 .59 205.00 21490.51 Car Allowance 31600.00 31600.00 3,600.00 300.00 300.00 3,600.00 Advertising & Marketin 400,000. 00 400, 000.00 389,772.29 10,227.71 50,000.00 20,374. 17 398, 161 .50 Airport Info Booth 59200.00 5,200.00 2,400.00 2,800.00 60000.00 Airport Advertising 6,000.00 6,000.00 5,655.00 345.00 11500.00 5,790.00 Brochures 150,000.00 150,000.00 154,696. 59 (41698.59) 1 ,000.00 1 ,915.77 131 ,804.20 Website Update 5,000.00 5,000.00 - 5,000.00 Signage- Tourism 10,000.00 10,000.00 110531 .23 (11531 .23) 300.00 21178.88 9,605.69 � Publication & Dues 2,045.00 2,045.00 11 ,950.00 (9,905.00) 385.00 2,609.85 I $, ' c See Compilation Letter • Fayeville A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget TraveUfraining 5,000.00 5,000.00 3, 101 .29 1 ,898.71 997.86 2,851 .22 Recycling - - 661 .12 Office Sup & Printing 1 ,000.00 1 ,000.00 2,573.22 (1 ,573 22) 143.65 1 ,607.49 Postage 20,000.00 20,000.00 15,061 .35 4,938.65 2,500.00 11453.39 21 ,023.45 Professional Services 7, 500.00 7,500.00 7,826. 12 (326. 12) 625.00 656. 12 7,555.00 Strategic Planning - 385.35 (385.35) Audit Expense 2,000.00 29000.00 2,700.00 (700.00) 21000.00 2, 100.00 Town Center Garden IN 10,000.00 100000.00 10,000.00 Square Gardens - - _ Special Projects 239, 176.00 239, 176.00 261 ,296.84 (22, 120.84) 7,977.75 146,766.91 Air Museum - 5,300.00 AR H.S. Coaches Clinic - 171250.00 Arts Live _ Bikes, Babes, & Bling - 18,796.38 Bikes, Blues, & Hot Rods - 8.489. 17 Committee for Mardi Gras _ DECA Marketing Fash. Show - 11350.00 H.S. Allstar Games - 30,000.00 NWA Coaches Clinic - Saturday of Champions 29500.00 State Soccer Finals 7A State Track Meet 1 ,500.00 Baseball & Softball Weekend Dickson St Music 2,288.00 Duathlon 4 State Volleyball Classic 500.00 Iron Pig Festival - Joe Martin Stage Race - Nall School Boards - Ozark Valley Triathlon - Fayettville Night Jam - Ozark Miflitary Museum Solar Splash 51000.00 1T Theatre Squared 25,871 .86 I L See Compilation Letter • Faylelle A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Tri Sports Kid's & Family Triathlon NCAA Baseball Regional 10,000.00 NCAA Track Indoor 10,500.00 SEC Tennis Tournament SEC Men's & Women's Indoor SEC Softball Championships 2,000.00 Walton Arts Center 30,495. 18 Misc Expense 1 ,208.94 (11208.94) 391 .24 Repair & Maintenance 75,000.00 50,000.00 479885.58 27, 114.42 4,000.00 24,643.37 Minor Equip 50,000.00 75,000.00 8,046.66 41 ,953.34 6,250.00 1 ,457.50 28,880.86 Depreciation Exp 20,000.00 20,000.00 24,231 .28 (4,231 .28) 1 ,685.00 24,231 .28 10,030.60 Bank Charges 254. 88 (254.88) 18,94 Taxes & Licenses 1 ,922.62 (1 ,922.62) 9.56 Convention Development 18,843. 19 977.37 Unallocated Revenue 6,229.66 6,229.66 6,229.66 Total 21245,243.41 21245,243.41 1 ,960,408.61 139,734. 51 134,285.92 2, 128,911 .68 See Compilation Letter Convention Vlslors Bureau Stmnl of Budget, Revenue and Expenses - Modified Cash Basis Month Ended December 31 , 2011 2D11 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Aclwl Actual Budget Revenue Transfer from A&P 313,431.24 313,431.00 100,000.00 213,431 .24 250,00000 Interest 600.00 600.00 372.77 227.23 50.00 28.52 634.14 Partnership Dues 6,000.00 6,000.00 4,900.00 1 ,100.00 500.00 4,800.00 Travel Hero 3.000.00 3.000.00 - 3,000.00 302.37 Vist. Ctr. Store 30.000.00 30.000.00 66.962.45 (38.982.45) 4,000.00 10,653.39 28,893.98 Special Projects - 11 ,767.60 (11 ,767.60) 1,573.75 2.755.00 First Thursday 5,000.00 5,000.00 4,898.19 101 .61 Dickson St 1 ,500.00 1 ,500.00 - 1 ,500.00 Film Festival - - - PremeirBaseball _ - - Other Income 5.206.39 (5,206.39) 300.00 19,553.00 Total 359.531.24 359,531 00 194,107.40 4,050.00 13,055.66 306,538.47 Expenses Salary+8enefits 193,608.00 183,608.00 174,874.32 8,733.68 24,108.00 17,009.14 205,240.46 Payroll Tax Exp 14,668.00 14,688.00 15,024.96 (338.96) 1 ,224.00 1,729.01 18,978.05 Insurance-Health 25,362.00 25,362.00 21 ,725.58 3,636.42 2.358.00 1,643.04 21,906.67 401K Match 5,508.24 5,508.00 4,883.21 825.03 459.00 410.28 5,164.96 Telephone 5.000.00 5,000.00 5,127.91 (127.91) 416.00 335.11 4,533.34 Electricity 4,620.00 4,620.00 4,876.09 (256.09) 392.00 319.14 3,810.13 Water 650.00 650.00 619.51 30.49 50.00 610.11 Conv & Tourism Develop 4D.000.OD 40,000.00 23,649.45 16,350.55 2,500.00 500.00 21,828.92 Travel & Training 32,385.00 32,385.00 31 ,836.99 548.01 100.00 925.00 29,372.14 Publicaeons/Dues 3,810.00 3,810.00 4,449.00 (639.00) 939.00 5,981.00 Repair/Mainenanca 2,000.00 2.000.00 6,380.81 (4,360.81) 1,490.74 Office Supp/Printing 12.000.00 12,000.00 8,374.23 3,625.77 1 ,000.00 7,177.85 Tracking Shware/Main 2.000.00 2,000.00 1 ,695.00 305.00 1,695.00 Credit Card Discounts 1 ,000.00 1,000.00 2,336.34 (1 ,336.34) 100.00 217.19 975.44 Taxes & Licanses(ASCAF 300.00 300.00 405.34 (105.34) 202,68 Visitor Ctr Store Itms 20,000.00 20,000.00 45.370.89 (25,370.89) 1 ,000.00 120.95 13,585.40 Education Reimbursement 100.00 - - Bank Charges - 182.85 (182.85) Parking Expense 1.200.00 1 ,100.00 600.00 600.00 100.00 1 ,200.00 Advertising & Marketing - 721.57 (721 .57) 7,735.81 Special Project - 13,918.50 (13,918.50) 600.00 4,269.63 First Thursday 3.900.00 3,900.00 1,008.14 2,891 .86 440.00 Dickson St 1,500.00 1,500.00 - 1 ,50000 Minor Equipment - 7.996.43 (7.996.43) 2.440.64 Premier Baseball - - 25,160.00 Sales Tax - Depreciation Expense - 24,271 77 24,271.77 23,558.84 Research Exp 475 00 Total 359,531.24 359.531 .00 400,583.89 33,807.00 49,359.68 404,915.81 See Compilation Letter 0 Fayetteville Te Center Stmnt of Budget. Revenue and Expense - Modlfied Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthty Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Ind Service Actual ll 394,880.00 394.880.00 350,932.80 43,947.20 29,112.00 21,824.99 353.965.04 Interest - Checking 480.00 480.00 654.85 (174.&5) 40.00 65.08 495.92 Parking Revenue - 8,449.34 (8,449.34) 6,820.00 Dairy 7,000.00 7,000.00 1,601.00 5,399.00 311.00 Leases 10,000.00 9.800.00 6,420.12 3,579.88 14,601 .47 Sales Tax Exp (3,500.00) (3,300.00) (377.50) (3,122.50) (333.00) Special Projects 10,000.00 10,000.00 2,170.00 7,830.00 2.170.00 Mix Revenue - 3,975.00 (3,975.00) 12,653.25 Transfer Total 418.860.00 418.860.00 373,825.61 29,130.00 24.060.05 388.535.68 Expenses Sela"enefits 158,379.00 156,379.00 146,619.49 9,759.51 19.253.00 23,437.70 128,690.94 Commissions - - - 13,414.06 Contract Labor 1,500.00 1 ,500.00 19,639.99 (18,139.99) 125.00 2,691.50 15,035.30 Payroll Taxes 12,510.00 12,510.00 11 ,591 .51 918.49 1,320.00 1,385.75 11,806.90 Credit Card Discount! 3,000.00 3.000.00 2,874.75 12525 250.00 219.09 2.521 .01 Insurance 19.827.60 19.827.60 20,345.12 (517.52) 1,729.60 2.212.13 25,251.50 401K Match 4.691.37 4,891.37 3,117.37 1.574.00 408.37 289.24 2,914.59 Utilities . Water 8,225.00 6.225.00 7,478.24 (1,253.24) 800.00 6,433.48 Phone 720.00 720.00 2,673.51 (1,953.51) 60.00 6,750.87 Electricity 64,741 .00 64,741.00 57,367.68 7,373.12 5,200.00 3,530.85 54,717.97 Gas 11,969.00 11,969.00 9,621 .62 2,347.18 1 ,485.00 813.39 8,993.83 Cable 5,400.00 5,400,00 6,535.84 (1,135.84) 450.00 561.37 2.365.58 Recycle Dumpster 1 ,980.00 1,980.00 1.616.96 363.04 165.00 171.89 1,328.85 Postage 500.00 500.00 1,938.84 (1,438.84) 1 ,328.85 578.24 Minor Equipment - 22.708.17 (22,708.17) 1,569.87 Office Expense 8,000.00 6,000.00 6,378.63 (378.83) 500.00 5,194.12 linens 25,000.00 25,000.00 23.986.00 1,014.00 2.087.00 186.05 26,077.99 Outside Laundry Repairs B Maintenam 60,750.00 60.750.00 76,567.64 (15.817,64) 6.250.00 5,471.80 80,318.50 Advertising & Promo 3,000.00 3,000.00 28,905.99 (25.905.99) 1 ,061 .79 6,227.75 TraveVTmining 3,000.00 3,000.00 - 3,000.00 3,094.82 Building Insurance 9,000.00 9,000.00 9.634.00 (634.00) Taxes & Licenses 4,OOD.00 4.000.00 3,395.00 605.00 735.00 Special Projects 10,000.00 10,000.00 36,818.05 (26.818.05) 3,755.37 40,536.88 Mix 3,667.03 3,667,03 75.00 3,592.03 Bank Charges Security 5.00000 5,000.00 6.693.39 (1 ,893.39) 500.00 2,017.17 6,935.60 Depredation Eps - 133,880.62 10,030.60 ,Q Total 418,860.00 418.860.00 640.464.01 (87,723.39) 40,38297 49,113.94 461.524.05 See Compilation Leger • aye : e Departmental Correspondence • ARKANSAS .9 LEGAL DEPARTMENT Kit Williams City Attorney TO: Mayor Jordan Jason 13. Kelley A&P Commissioners Assistant City Attorney CC : Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM : Kit Williams, City Attorneyf.4�_ DATE : March 7, 2012 RE : Overdue HMR collection efforts The City Prosecutor' s Office collected $129281 .44 of overdue HMR taxes in February of 2012 for a year-to-date total of $18,934.93. Of the 29 cases listed on the City Prosecutor' s report, more than half ( 15) show a zero delinquent balance. Nine of those cases are closed leaving 20 still active for next month . The amount of overdue HMR taxes collected would have been $6,553 .49 larger except that one manager' s check to pay off the overdue HMR taxes bounced. Fortunately this check was made good later so that $6,553 .49 will show up on March' s report and the number of zero delinquent balance cases should increase by one. • CLINTON K. JONES MANDY FINKLEA CITY PROSECUTOR OFFICE ADMINISTRATOR BRIAN THOMAS (479) 575-8378 SYtv E•mall: hoONE: (479) 5 5-837llle.ar.us PHONE: (4791575-9777 DEPUTY CITY PROSECUTOR Hot Checks: (479) 575-9254 • OFFICE OF CITY PROSECUTOR FAX # : (479) 575A373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: March 2, 2012 RE: Status of Active HMR cases ' When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. I . Acambaro Four Jesus Socarro Active Criminal Summons Business Closed Delinquent Balance: $ 1 ,468.04 02. Antoinette's Special Antoinette R. Harris Active Criminal Summons Cakes & Catering Jami A. Harris Active Criminal Summons Delinquent Balance: -0- 3 . Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 4. Butcher Block Gary W. Bell Active Contempt of Court Business Closed Delinquent Balance: $ 1 ,871 .28 5. CafB Delta Soul Michael L. Vaughn Trial date: 5/2/12 Delinquent Balance: $ 1 ,980.00 6. Dickson Dining Sidney O. Crawford Jr. Paid: $ 1 ,780.36 (Jose's) Delinquent Balance: No Forms 7. Dominoes Pizza Lloyd W. Hardison Active Criminal Summons Business Closed Delinquent Balance: $4,390.66 8. Green Room Laurie L. Fuller Pending Criminal Summons Rustin E. Fuller Pending Criminal Summons • Paid: $543.00 Delinquent Balance: -0- Telecommunication Device for the Deaf TDD (479) 521-1316 175 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams March 2, 2012 • Page 2 9. Habibi Michael S. Gumm Paid: $369.00 Business Closed Delinquent Balance: -0- Case Closed 10. Hillbilly Holler Donald Pitts Paid: $22.42 (Locomotion) Pitts Dynasty Trust Delinquent Balance: -0- Case Closed 11 . Hjem Restaurant Matthew W. Holland Paid: $ 1 ,856.00 Delinquent Balance: -0- Case Closed 12. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $ 1 ,330.00 13 . Mama Dean's Meneria D. Morrison TD: 4/4/12 Terry L. Morrison TD: 4/4/12 Delinquent Balance: -0- 14. Mezza Luna Juan F. Barcenas Dismissed @ Arraignment • Francisco C. Soto Trial date: 2/8/ 12 - Dismissed Delinquent Balance: -0- Case Closed 15. Neon lee Brandon S. Pooree Active Criminal Summons William S. Pooree Active Criminal Summons Delinquent Balance: No Forms 16. Northern Exposure Kevin M. Laughlin Active Criminal Summons Paid: $6,553.49 in Jan — Check Bounced Delinquent Balance: $6,553 .49 17. Posta Plata Steven A. Jones Paid: $6,095.67 Raul Mendez Jr. Delinquent Balance: -0- Case Closed 18. Rogue Pizza Company John M. Dortch Paid: $413 .00 Delinquent Balance: -0- Case Closed 19. Rowdy Beaver Den Amber M. Biason-Dunn Pending Criminal Summons Delinquent Balance: No Forms Rufino's Mexican Food Raymond A. Montez Paid: $382.79 Raymond R. Montez Delinquent Balance: -0- Case Closed Kit Williams March 2, 2012 •Page 3 21 . Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,367.60 22. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 23 . Sipamouane Twin Kitchen Jeffrey Sipamouane Pending Criminal Summons Paid: $387.20 Delinquent Balance: -0- 24. Soul Restaurant & Lounge Casey E. Dighero Paid : $ 150.00 Business Closed Delinquent Balance: $ 118.64 25. Starlight Skatium Tiffany A. Caston Paid: $ 162.00 William N. Caston Delinquent Balance: -0- Case Closed 26. The Stone Pony, Inc. William E. Gran Paid: $ 120.00 Delinquent Balance: -0- Case Closed 27. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 28. Uncle Gaylord's Hiram F. Brandon FTA Warrant Business Closed Delinquent Balance: No Forms 29. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Delinquent Balance: $2,042.00 TOTAL: $12,281.44 • CLINTON HOUSE MUSEUM MONTHLY REPORT FEBRUARY 2012 The Clinton House Museum had a total of 133 visitors in the month of February. MUSEUM ACTIVITIES AND EVENTS : February 2"d — Tulip Planting — Approximately 2,000 bulbs were planted on the grounds by detainees from the Fayetteville Women's Detention Facility. The tulip bulbs were donated by Fayetteville In Bloom as part of their Plant the Town RED program. February 10'h — Group Tour — 30 visitors February 11d' - The ESPN production entitled 40 Minutes of Hell featuring the toad to the 1994 Razorback Basketball National Championship premiered at Bud Walton Arena after the Hogs posted a win over South Carolina (76-65) followed by the television premiere on ESPNU that • evening. The documentary features footage of both the interior and exterior of the House in addition to a candid interview with President Clinton. The documentary can be viewed on www.espn.com. February 15d' - The PBS American Experience — CLINTON: It All Began With Hope, a two-part biography of President Clinton premiered on PBS. The Museum worked closed with PBS in the production of this documentary by providing early campaign footage, photos, and interviews. The documentary can be viewed at www.pbs.com and we also have copies of the DVD for sale in the gift shop. February 20" — FREE ADMISSION in honor of President's Day in our nation's capital and officially recognized in Arkansas as Washington's Birthday and Daisy Bates Day. Visitors were able to learn the unique and quite unknown history of this holiday. • 0 0 0 Fayetteville Visitor Center = 2012 Sales & Visitor Count )an Feb Mar Apr May lune July Aug Sep Oct Nov Dec Sales Totals $1 ,863.93 $4,548.24 2on7otdf $854.92 $11262.24 $2,450.88 $5,220.72 $7,370.00 $6,356.51 $5,707.79 $9,650.33 $5, 182.26 $7,221 .30 $4,797.54 $10,741 .22 % Change from 201/ 118.0% 260.3% -100.0% -100.0% -100.0% 100.0% -100.0% 100.0% 100.0% -100.0% 100.0% 100.0% Visitor Count 686 1043 20tl Totals 295 238 691 1301 1454 1463 1 1441 1 1457 1 1313 1 1189 1 1103 1 1283 Change from 2011 1 132.54% 1 338.24% -100.00% -100.00% -100.00% -100.00% 100.00% -100.00% -100.00% 1 -100.00% j -100.00% -100.00% 2011 Goal = $30,000/year or $2500/month 112011 Totals== 1 2012 Totals Sales $66,815.71 1 Sales $6,412.17 Visitors 1 13228 1 19729 46 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 2011 monthly sales average= I-0—,56r6_8 12012 monthly sales average= $3,206.09 12011 mont I hly visitor avera e= 1102 12012 monthly visitor average 865 2011 sales er visitor = $5.Oi 12012 sales per visitor = $3.71 Inquiries By Source • From: 2/1/2012 To: 2129/2012 Showing: all records Source Inquiries $/Inquiry Travel lnformation.com 400 $0.00 Travel Guides Free 317 $0.00 @ Website 122 $0.00 UA Graduate School 97 $0.00 Midwest Living 4 $0.00 940 Page 1 of 1 3/6/2012 11 :15 AM Fayetteville Convention & Visitors Bureau 21 S. Block - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571 -4731 - into@expedencefayetteville.com - Web: • v .experiencefayetteville.com Definite Bookings By Booking Date February 2012 Meeting Dalce Atmd Peak Rooms $ Value B.E.S.T Baseball 04/102012 500 0 155,700 ' Diamond Skills Classic Ddlt 52012 UA Curriculum 8 Instruction 06222012 300 0 a 62.260 UA Uterery Symposium: Differentiated Utereq 0(Y232012 Mid-America Tourm menta 071052012 350 250 750 145,320 18U Wong $8489 West 07/082012 Arkansalsa Fest 09222012 3,000 0 0 311,400 09222012 UA Curriculum B Instruction 0222/1013 300 0 0 31,140 ESL Symposium 02222013 Sub-Total for February 6Meo0n9a 4,450 760 $705,840 GRARD TOTAL 6Meetin0s 4,450 760 5705,840 • Page 1 of 1 PNdod: NU2012 4:OOPM • Fayetteville Town Center, Manager's Activity Report February 1 , 2012 to February 28 , 2012 ales: map FEBRUARY FEBRUARY Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Changed Sales 11 12 9% 33 27 (18%) # returned contracts by log date — GL Completed Events 14 16 14% 27 28 1 4% Sales $152550.00 $22, 102.00 ! 42% $51 ,622.75 $61 ,078.00 18% $ returned contracts by log date — GL Collections " $ - Payment Lo $27,774.87 $33,077.73 19% $52, 106.43 $63,647.36 22% Executed Contracts $27,845.00 $38,475.00 38% $72,635.00 $70,800.00 3% Credit -0- -0- NA -0- -0- -0- $ - GL Average per event $1 ,413.64 $1 ,841 .83 30% $1 ,564.33 $2,262. 15 45% $ Sales / # Sales Operations Items: o HVAC Units Preventative Maintenance o Ice Machine replacement quotes Sales and Coordination: ➢ UA Signing Day — Second year to have event at FTC; High profile event with entire UA coaching staff and Chancellor in attendance. ➢ UA Student Athletic Dept. - confirmed booking of the first "hogspy" awards banquet for seniors. • ➢ Secured the first "I 'm with Miller" event for the Town Center. It is anticipated to be one of the largest Town Center events with total attendance anticipated at 900. ➢ Confirmed the calendar of events for the Fayetteville Chamber; re-created payment plan that proved to be successful in the budgeting of the chamber's various events. ➢ Some of the local non-profit events booked are the Children's Safety Center, Arkansas Support Network, NWA Healthy Marriage (2 events in February and rebooked the business for Feb 2013), Ozark Literacy, Shun Strickland Women's Conference, Forgotten Song, Dig In, and the University of Arkansas African Student Association's "Sound of Africa" ➢ City of Fayetteville Police Department - Annual Banquet — provided incidentals at no cost to show our appreciation for the FPD ➢ Girl Scouts of America — Thinking Day 2012 — worked with them on rate so girls all over the community could get together and share ideas/projects Event List: • February 2 — UA Signing Day • February 15 — Sterling Education • February 4 — Fayetteville Police Dept February 16 — FHS DECA • February 4 — St. James Baptist • February 18 — NWA Healthy Marriage • February 7 — Ikon/Ricoh February 19 — Girl Scout Thinking Day • February 8 — Ikon/Ricoh February 21 — Arvest • February 9 — Ikon/Ricoh . February 24 — Storms Orthodontics • February 11 — NWA Healthy Marriage • February 25 — Shun Strickland • February 26 — Ozark Natural Foods • February 28 — Brenda Austin vent Breakdown Non-profit events — 31 % Community events — 19% Corporate events — 44% UA events — 6% wwwAwncenter.com Feb 1 , 2012 - Feb 29, 2012 Dashboard Comparing to: Site • Neits 70 70 35 35 0 0 Feb 8 1 Feb 13 Feb 20 Feb 27 ^ 1 ,145 visits V� w"""' 41 .75% Bounce Ram ^� 3,472 Pagevlewa A-&� 00:01 :52 Avg. Time on situ " ^ 3.03 Pagesma 73.36% % New visite Traffic Sources Overview Content Overview ■ Search Engines Pages Pageviews % Pagevlawsj 815.00 (71 .18%) /NaN 2,864 82.49% • ■ Referring Sites . . . . - -- _ - - - -- - - - 245.00 - 245.00 (21 .40%) / 173 4.98% ■ Direct Traffic .. . - .- - -- — . . . _ . . . -- - -- - --- - - -- 85.00 (7.42%) /wedding.shtml 89 2.56% /social.shtml 56 1 .61 % /index.shtml 50 1 .44%b • 1 Google Analytics www.twncenter.com Feb 1 , 2012 - Feb 29, 2012 Traffic Sources Overview Comparing to: Site • Maim 70 70 35 35 0 0 Fab 8 Feb 13 Feb M Feb 27 All traffic sources sent a total of 1 , 145 visits 4,�w 7.42% Dlrect Traffic ■ Search Engines 815.00 (71 .18%) ■ Referring Sites /y`^^M"Yti 21 .40% Refening Sites 245.00 (21 .40%) ■ Dired Traffic 85.00 (7.42%) 71 .18% Search Engines Top Traffic Sources Souross visits % visits Keywords Visits % visits • google (organic) 706 61 .66% fayetteville town center 269 33.01% (direct) ((none)) 85 7.42% (not provided) 140 17.18% facebook.com (referral) 57 4.98% town center fayetteville ar 36 4.42% nwaweddingideas.com 56 4.89% photo booth rentals fayetteville 33 4.05% bing (organic) 51 4.45% fayetteville ar town center 21 2.58% • 2 Google Analytics www.twncentermom Feb 1 , 2012 - Feb 29, 2012 • Content Ovemiew Comparing to: Site • Pagevie+vs 300 300 150 150 0 0 Feb 8 1 Feb 13 Feb 20 Feb 27 Pages on this site were viewed a total of 3,472 times h 3,472 Pagevlews 1 ,416 Unique Mews V-Pw 41 .75% Bounce nate Top Content Pages Pagevim" % Pagevlews • /NaN --_- - � —_- - — 2,864 82.49% / 173 4.98% /wedding.shtml 89 2.56% /social.shtml 56 1 .61 % /index.shtml 50 1 .44% • 3 Google Analytics dintonhousemuseum.org Feb 1 , 2012 - Feb 29, 2012 . Dashboard Comparing to: Site • Visits W W w ao 0 0 Feb 6 Feb 13 Feb M Feb V 1 ,443 visb w^^^✓`r`°^ 26.20% Bounce mate 2,926 Pagevie "-4V - 00:00:47 Avg. nme on site 2.03 Pages/visit 93.21 % % New Visits SourcesOverview Content Overview ■ Referring Sites i Pages Pageviews % Pageviews 767.00 (53.15%) / 1 ,543 52.70% • ■ Direct Traffic - - - - - -- - -- - - - - - - - - - 431 .00 (29.87%) /home.html 1 ,251 42.73% 0 ■ Search Engines - --- . . . - _ _ _ . . . 245.00 (16.98%) /Timeline.html 134 4.58% • 1 Google Analytics t dintonhousemuseum.org Feb 1 , 2012 - Feb 29, 2012 Traffic Sources Overview comparing to: site • Visits 80 so 40 40 0 0 Feb 6 Feb 13 Feb 20 Feb 27 All traffic sources sent a total of 1 ,443 visits y V� 29.87% Direct Tragic ■ Referring Sites 767.00 (53.15%) ■ Direct Traffic 53.15% Referring sites 431 .00 (29.87%) ■ Search Engines 245.00 (16.98%) 16.98% search Engines Top Traffic Sources Sources Visits % visits Keywords visits % visits • facebook.com (referral) 467 32.36% clinton house museum 43 17.55% (direct) ((none)) 431 29.87% (not provided) 38 15.51% google (organic) 210 14.55% clinton house fayetteville ar 23 9.39% accessfayetteville.org (referral) 82 5.68% clinton house 9 3.67% apps.facebook.com (referral) 42 2.91 % bill clinton house 6 2.45% • 2 Google Analytics dintonhousemuseum.org Feb 1 , 2012 - Feb 29, 2012 Content Overview Comparing to: Site • PepeNexs 200 200 00 0 0 Feb 0 Feb 13 Feb 20 Feb V Pages on this site were viewed a total of 2,928 times 2,928 Pagevlews 2,588 unique views ti ^✓ ^ ^ 26.20% Bounce Rate Top Content Pages. Pageviews % Pagevlews ' • / _ _ 1 ,543 52.70% /home.html 1 ,251 42.73% rrimelineArni 134 4.58% • 3 Google Analytics