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Home My WebLink About2012-01-09 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION February 13, 2012 2:00 p.m. Fayetteville Town Center I . Call to Order — Maudie Schmitt II. Reports A. Approval of Minutes for January monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3. Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Departmental Reports • l .Clinton House Museum 2. Convention and Visitors Bureau 3. Town Center D. Advertising Agency Report — Mike Sells 111. Old Business A. Old Post Office IV. New Business V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING January 9, 2012 Commissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, and Maudie Schmitt. Commissioners Absent: Justin Tennant and Hannah Mills Staff Present: Marilyn Heifner, Shelly Walters, Sandra Bennett CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on January 9, 2012, at 2:00 p.m. ELECTION OF CHAIRMAN FOR 2012 Moved by Davis, second by Jordan to elect Maudie Schmitt chairman for 2012. Motion carried. OLD BUSINESS Old Post Office Marilyn presented a Business Plan for the Old Post Office. A copy is available in the Fayetteville CVB office. • Davis complimented the business plan. He asked who was responsible for utility problems that might be discovered since the land surrounding the building is a city park? Kit Williams indicated that the current owners have an easement across the property and the building ownegIessee would be responsible for maintenance and repair. The mayor agreed. Davis liked the portion in the lease giving the A & P Commission 12-14 months to exercise the option to purchase. He indicated that though the budget allowed for 10 artist studios that more could possibly be accommodated. He liked the synergy between First Thursday, Fayetteville Underground and local businesses. He didn't see too many negatives and thanked Brandon Karn and Marilyn Heifner for pursuing the opportunity. The Mayor asked what kind of roof was on the building. Marilyn said a copper roof had been installed in 2005. The mayor said we needed to make sure the roof was sealed properly to prevent future problems. He said this was a tremendous opportunity for the A & P Commission and the City and a great opportunity to invest in downtown and in the arts. Karn said the Old Post Office was the heart of the city for so many years and many people want to see the building regenerated. Frank Sharp, 2062 Smokehouse Trail, said he was a part of the 1974 group that started 40 the petition drive to save the Old Post Office and presented it to the Housing Authority. • People cared about the building then and care about it now. He said, "Of course, there will be problems, there always are." Leilani Law, artist, said she had been a part of the underground for 18 months and served on the arts committee. She said 1) that the Board of Directors make sure the artists were represented the artists and their vision, 2) that the woodwork by Steve Moore be dismantled, not demolished, and 3) that she was willing to help and be a part. Hank Kaminsky, artist, said he had been in Fayetteville since the early 80's. He is glad to see that the artists are a significant part of Fayetteville and that we are planting the seeds of cultural arts. He reiterated Leilani's concern for artist representation on the Board. The reorganization will contribute to resurgence of the Underground. Martin Miller, managing director of TheatreSquared and on the Fayetteville Arts Council said that this move will raise Fayetteville's profile nationally. Kudos for having the Old Post Office be a cultural arts anchor. Davis moved, Jordan second, that the A & P Commission move forward with the intent to execute a lease with the option to purchase the Old Post Office. After Ron Bumpass reviews the lease, it will be resubmitted for final approval by the Commission. Motion carried. APPROVAL OF MINUTES • Jordan moved to approve the minutes of the December 2011 meeting, second by Lyle. Motion carried. FINANCIAL REPORT HMR Report - Marilyn reported that the HMR tax was outstanding for December, a 17.79% increase. Year end increase was 5.38%. Financial Statements - Marilyn also reviewed November financials in lieu of the absence of Keith Glass. There were no outstanding issues or unusual expenses or income in any account. Update from City Attorney - Kit Williams reported that the City prosecutor collected $12,322.50 in November. Year to date $47,080.19 has been collected. Davis inquired about 13 places without a balance, some because of improper forms. Discussion ensued regarding enforcement of those not filling out forms. A & P YEAR IN REVIEW Marilyn presented a multimedia report of activities of the Clinton House, the CVB, and the Town Center. ADVERTISING AGENCY REPORT Mike Sells reported that the number of Fayetteville Guide downloads in 2011 (17,500) exceeded the number of Visitor Guides printed in the first year. The Old Post Office will be • • a marketing focus in 2012. Fayetteville HMR numbers (+5.4%) were compared to the state (+3.2%). Drew Finkbeiner explained the rational for the media plan. In 2011, we owned the sports market. In 2012, we will capitalize on Crystal Bridges. We will continue what worked last year and do what we can to improve on it. Niche marketing will subsidize the overall marketing goals promoting Fayetteville as the premier city in Northwest Arkansas. We will position Fayetteville as a "must return" city. Greg Harrison reviewed the media plan and highlighted key differences in the plan from last year. Moved by Karn to approve media plan for 2012, second by Davis. Motion carried. NEW BUSINESS Parking Deck Tokens - Because of the increase in the daily parking entry charge (which was approved by the Commission in December), charge for individual tokens should be increased. Moved by Karn, second by Davis to increase the parking tokens from $3 to $4 each and tokens purchased in bulk will increase for 100 tokens from $100 to $133 on a escalated rate scale. Motion carried. There being no further business, the meeting was adjourned. • Respectfully submitted, Marilyn Heifner Executive Director • • Advertising and Promotion Commission For month of January 2012 Current Year HMR Collected (2120.0912 .4101 .00) $ 184, 501 .79 Prior Year Collected (2120.0912.4101 .01 ) $ 21 ,436 .73 First Security Investment Interest Revenue (2120.0912.4708.00) $ 905.59 Total Revenues $ 206,844. 11 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (41118.77) Bank of OK Quarterly Fee (2120.9120.5712.00) $ ( 1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (61 , 377.76) Total Check to A&P $ 145,466.35 • — This report represents HMR collections through the end of the month. These figures may include past due amounts. • 0 0 0 City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2011 2009 2010 2010 2011 2011 2012 2012 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,214 $166,645 0.00% $179,546 7.74% $205,939 14.70% February $167,141 $143,940 -13.88% $158,037 9.80% March $180,027 $172,662 -4.09% $169,093 -2.06% April $191 ,542 $187,730 -2.00% $187,976 0.00% May $190,320 $185,096 -2.74% $188,149 1 .65% June $190,237 $184$ 71 -3.08% $205,700 11 .57% July $180,944 $196,323 0.08% $205,438 4.60% August $167,897 $180,741 7.65% $189,839 5.03% September $176,463 $184,471 4.54% $195,427 5.94% October $189,728 $195,169 2.87% $214,713 10.01 % November $190,887 $213,494 11 .84% $203,529 -4.67% December $174,568 $171 ,511 -0.18% $202,027 17.79% Total $ $291659969 $2,182,155 0.75010 $23299,473 5.38% $205,939 14.70% \filename 41 Keith M. Glass, CPA *dog, 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 571-0812 fax fax (479) 8464314 To Commission Members, I have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of December 31 , 2011 and the related statements of revenue and expenses for the period then ended, and twelve months then ended and the period then ended last year, and twelve months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. 1 have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glass, CPA ;). - ? -/ L Date • Email: keith@nwacpa.com www.nwacpaxom Fayetteville A&P Commission Statement or Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2011 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #14856 21 1 , 1 15.67 1st Security A&P General #8714 432. 176.40 I st Sec Fay 'rown Ctr #8722 159,203.73 1 st Sec. Clinton House #8749 36, 104.30 1 st Sec. Conv Visitor #8730 71 ,031 .25 Arvest Payroll Account #4636 26,556.26 Due From Other Funds 18,567.88 Investments 1 ,7877968.01 Investment Adj to Market 10,057.07 Total Current Assets 21752,980.57 Property and Equipment Furniture and Fixtures 41 .952.36 Equipment 179,689.91 Leasehold Improvements 45,775.99 CVB Building 930.569.02 CVB Land 1983621 .00 Building Additions 318,677.24 Accum. Depreciation (339,396.50) Total Property and Equipment 17375,889.02 • Other Assets Total Other Assets 0.00 Total AsseLs $ 4. 128.869.59 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 253.82 Colonial Life & Ace Ins Payabl ( 11157.04) Federal Payroll Taxes Payable 8.342.28 FUTA "fax Payable 732.93 State Payroll Taxes Payable 870.04 S UTA Payable ( 11042.85) Employee Benefits Payable 10,935.77 Due to Other Funds 41065. 11 Due to Town Center 41142.40 Total Current Liabilities 27, 142.46 Long-Terre Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 27, 142.46 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2011 • Capital Beginning Balance Equity 31879,562.33 Unresticted Fund Balance 281 ,937.74 Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income (60,219.47) Total Capital 4. 101 .727. 13 Total Liabilities & Capital $ 4, 128,869.59 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2011 • Revenues Current Month Year to Date HMR Tax Revenue S 201 ,958. 16 83.32 S 2,285,226.25 76.77 Prior Year HMR Tax Revenue (69.00) (0.03) 12,960.73 0.44 Rental Income 24,574.99 10. 14 3859712.69 12.96 Other Income 300.00 0. 12 18.279.85 0.61 Artini Income 2, 170.00 0.90 41870.00 0. 16 Parking Revenue 0.00 0.00 7,503, 11 U25 Parking Lease 0.00 0.00 89680.86 0.29 Gift Shop Sales 162.66 0.07 41025. 10 0. 14 Visitor Store 10,653.39 4.40 66,962.45 2.25 Partnership Income 0.00 0.00 4.400.00 0. 15 Admission Revenue 267.00 0. 11 7,431 .57 0.25 Special Projects 0.00 0.00 9442. 19 0.32 Interest Income Investments 0.00 0.00 12.909.07 0.43 Interest Income Checking 296.40 0. 12 4,429.59 0. 15 Visitor Guide Ad Income 500.00 0.21 12,575.00 0.42 Hospitality Summit 0.00 0.00 180.00 0.01 LOTO Sponsor Income 1 ,573.75 0.65 3,733.75 0. 13 Fee Refunds 0.00 0.00 (21525.00) (U.OS) Transfer In 0.00 0.00 130,000.00 4.37 Total Revenues 242,387.35 100.00 2,976,79721 100.00 Cost of Sales • Clinton House Gift Shop 0.00 0.00 3,695.05 0. 12 Total Cost of Sales 0.00 0.00 3,695.05 0. 12 Gross Profit 242,387.35 100.00 2,973, 102. 16 99.88 Expenses Signage- Tourism 2, 178.88 0.90 11 ,863.01 0.40 Credit Card Discounts 553.78 0.23 5.994.40 0.20 Bank Charges 0.00 0.00 437.73 0.01 Parking Expense 0.00 0.00 665 .00 0.02 Advertising & Marketing 21 ,465.96 8.86 419,320.66 14.09 Brochures 1 ,915.77 0.79 154,698.59 5.20 Accounting & Legal Fees 656. 12 0.27 7,826. 12 0.26 Audit Expense 0.00 0.00 2, 100.00 0.07 Office Expense 159. 15 0.07 18,055.36 0.61 Visitor Store Exp 120.95 0.05 45,424.89 1 .5.3 Insurance-Building 0.00 0.00 9,634.00 0.32 Insurance & Health Benefits 5,639.56 2.33 53,476.20 1 .80 408 (P) Company Match 981 .78 0.41 11 , 125.94 0.37 Car Allowance 300.00 0. 12 31600.00 0. 12 Telephone Expense 235. 11 0. 10 91090. 17 0.31 Postage and Shipping Expense 1 ,305.90 0.54 Software 15,819.68 0.53 Tracking So 0.00 0.00 1 ,695.00 0.06 Material & Supplies 0.00 0.00 1.9019.64 0.07 Ren[ 0.00 0.00 12,000.00 0.40 Maintenance/Lawn 0.00 0.00 490.97 0.02 • Repairs & Maintenance Expense 6,581 .86 2.72 1392832.84 4.70 Kamensky Fountain Maintenance 147.49 0.06 51313.33 0. 18 Linens 186.05 0.08 23,986.00 0.81 Publications & Dues 1 ,324.00 0.55 16,549.00 0.56 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2011 • Current Month Year to Date Travel/Training Expense 1 ,922.86 0.79 35,300.58 1 . 19 Taxes & Licenses 0.00 0.00 4,362.23 0. 15 Collections Expense 41037.78 1 .67 45,963.73 1 .54 Interest Expense 391 .24 0. 16 391 .24 0.01 Payroll Tax Expense 3,949.81 1 .63 35,856.36 1 .20 Convention Development 500.00 0.21 42,877 99 144 Research Expense 0.00 0.00 475.00 0.02 Contract Labor 5,971 .50 2.46 55,656.24 1 .87 Wages Expense 51 ,300. 17 21 . 16 434,641 .62 14.60 Electricity Utility 1905.46 1 .61 62,586. 16 2. 10 Gas Utility 992.02 0.41 107861 .60 0.36 Water Utility 85.55 0.04 9,482.01 0.32 Cable 561 .37 0.23 7,522.65 0.25 Recycling 171 .89 0.07 1 ,616.66 0.05 Security 2,039.02 0.84 61955.59 0.23 Airport Advertising 0.00 0.00 5,655.00 0. 19 Minor Equipment 0.00 0.00 18,077.49 0.61 Minor Equipment Capitalized 1 ,457.50 0.60 155,003.41 5.21 Airport Info Booth 0.00 0.00 21400.00 0.08 Other Expense 0.00 0.00 8,408.58 0.28 All Star Games 0.00 0.00 48,308.00 1 .62 Saturday of Champions 0.00 0.00 6. 19850 021 DECA 0.00 0.00 17827.75 0.06 Square Gardens 0.00 0.00 281 .65 0.01 Dickson St Special Project 0.00 0.00 900.00 0.03 Town Center Garden Maint 0.00 0.00 69.04 0.00 • Joe Martin 0.00 0.00 21500.00 0.08 Bikes, Blues, & I-lot Rods 0.00 0.00 445.00 0.01 LOTO Special Project 500.00 0.21 39,627.40 1 .33 Arts Live Theatre 0.00 0.00 1 .000.00 0.03 Misc Special Project 12, 173. 12 5.02 204,872.55 6.88 Bond Payments-'town Center 56. 133.99 23. 16 675326.46 22.69 Trustee Expense 0.00 0.00 6,852.61 0.23 Transfer OUt 0.00 0.00 130,000.00 4.37 Total Expenses 189,845.64 78.32 31033,321 .63 101 .90 Net Income S 52,541 .71 21 .68 S (60,219.47) (2.02) • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2011 • Current Month Current Month Year to Date Year to Date Revenues This Year last Year This Year Last Year HMR Tax Revenue $ 201 ,958. 16 $ 171 ,511 .04 $ 212857226.25 S 2, 162,544,04 Prior Year HMR Tax Revenue (69.00) 50.00 12,960.73 19,040.46 Rental Income 24,574.99 25,530. 13 385,712.69 386.638.04 Other Income 300.00 840.00 18,279.85 40,631 .20 Artini Income 2, 170.00 0.00 41870.00 0.00 Travel Hero 0.00 0.00 0.00 302.37 Perking Revenue 0.00 484.00 71503. 11 6,820.00 Parking Lease 0.00 0.00 8,680.86 141601 .47 Gift Shop Sales 162.66 886.37 4,025. 10 4,811 .42 Visitor Store 10,653.39 51881 .87 66,962.45 28,693.96 Partnership Income 0.00 0.00 4,400.00 4,600.00 Admission Revenue 267.00 335.00 7,431 .57 6.012.44 Special Projects 0.00 0.00 9,442. 19 8,530.00 Interest Income Investments 0.00 1 ,737.58 12,909.07 30,294.51 Interest Income Checking 296.40 406. 10 4,429.59 31093.28 Visitor Guide Ad Income 500.00 0.00 129575.00 107750.00 Hospitality Summit 0.00 0.00 180.00 2,040.00 LOTO Sponsor Income 1 ,573.75 19830.00 30733.75 81690.00 Unrealized Gain/Loss-Inv 0.00 5,800.45 0.00 5,800.45 Fee Refunds 0.00 0.00 (2,525.00) 0.00 Transfer In 0.00 0.00 130,000.00 310.000.00 Total Revenues _ 242,387.35 215,292.54 2,976,797.21 3,053,893.64 • Cost of Sales Clinton House Gift Shop 0.00 840.49 3,695.05 x,831 .48 Total Cost of Sales 0.00 840.49 3,695.05 2,831 .48 Gross Profit 242,387.35 2142452.05 2.973, 102. 16 3051 ,062. 16 Expenses 540 Film Fest Grant Rcstr 0.00 0.00 0.00 (271 .05) Signage- Tourism 2, 178.88 518.94 11 ,863.01 9,605.69 Credit Card Discounts 553.78 345.50 51994.40 4,034.37 Bank Charges 0.00 0.00 437.73 18.94 Parking Expense 0.00 100.00 665.00 1 ,200.00 Advertising & Marketing 21 ,465.96 31 ,380.98 419,320.66 408,670.09 Brochures 19915.77 14, 105.65 154,698.59 135,363.47 Accounting & Legal Fees 656. 12 625.00 7.826. 12 7,555.00 Audit Expense 0.00 0.00 2, 100.00 2, 100.00 Office Expense 159. 15 1 ,333.62 183055.36 15,346.67 Visitor Store Exp 120.95 508.00 45,424.89 13,585.40 Insurance-Building 0.00 0.00 9,634.00 0.00 Insurance & Health Benefits 5,639.56 39095.48 53,476.20 56,400.84 408 (P) Company Match 981 .78 1 ,204. 14 11 , 125.94 111432.56 Car Allowance 300.00 450.00 39600.00 3,600.00 Telephone Expense 235. 11 742.30 99090. 17 12,431 .38 Postage and Shipping Expense 1 ,305.90 2,000.00 15,819.68 21 ,614.86 Tracking Software 0.00 0.00 1 ,695.00 1 ,695.00 Material & Supplies 0.00 0.00 2,019.64 0.00 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 0.00 0.00 490.97 450.00 Repairs & Maintenance Expense 6,581 .86 51636.85 139,832.84 102,770.97 Kamensky Fountain Maintenance 147.49 325.45 5,313.33 4,899.30 Linens 186.05 2,508.99 232986.00 26,077.99 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2011 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Publications & Dues 1 ,324.00 644.00 16,549.00 8.874.85 Travel/TrainingExpense 1 ,922.86 42461 .00 35,300.58 35,705.97 Taxes & Licenses 0.00 0.00 4,362.23 947.24 Collections Expense 4,037.78 3,431 .22 45,963.73 43.631 .70 Interest Expense 391 .24 0.00 391 .24 0.00 Payroll Tax Expense 3,949.81 4,919.54 35,856.36 37.939.62 Depreciation Expense 0.00 43,618.04 0.00 431618.04 Convention Development 500.00 55. 19 42,877.99 22,806 29 Research Expense 0.00 0.00 475.00 0.00 Contract Labor 5,971 .50 5,167.50 559656.24 48,035.30 Commissions 0.00 0.00 0.00 137414.06 Wages Expense 51 ,300. 17 61 ,799.83 434,641 .62 448,205.66 Electricity Utility 3,905.46 4,288.85 62,586. 16 50,527.45 Gas Utility 992.02 737.03 109861 .60 10,080.20 Water Utility 85.55 534.88 9,482.01 8,071 .08 Cable 561 .37 437.87 7,522.65 2,365.58 Recycling 171 .89 171 .89 1 ,616.66 1 ,989.97 Security 2,039.02 2,003.24 6,955.59 7, 197.80 Airport Advertising 0.00 0.00 59655.00 5,790.00 Minor Equipment 0.00 29440.64 18,077.49 32,891 .37 Minor Equipment Capitalized 1 ,457.50 (27,547.93) 155,003.41 (27,547.93) Airport Info Booth 0.00 1 ,200.00 21400.00 6,000.00 Other Expense 0.00 0.00 8,408.58 0.00 Botanical Gardens of the Ozark 0.00 31562.61 0.00 3,562.61 Coaches Clinic 0.00 0.00 0.00 17,250.00 4 State Volleyball 0.00 0.00 0.00 985.00 • A11 Star Games 0.00 0.00 48,308.00 302000.00 Saturday of Champions 0.00 0.00 6, 198.50 2,500.00 7A State Track 0.00 0.00 0.00 1 ,500.00 DECA 0.00 0.00 1,827.75 1 ,350.00 Walton Arts Special Project 0.00 0.00 0.00 30,495. 18 Solar Splash Specail Project 0.00 0.00 0.00 50000.00 Square Gardens 0.00 0.00 281 .65 0.00 Dickson St Special Project 0.00 0.00 900.00 2,288.00 Town Center Garden Maint 0.00 0.00 69.04 7,758.58 AR Air Museum 0.00 0.00 0.00 5,300.00 Theatre Squad 0.00 6,000.00 0.00 25,871 .86 Joe Martin 0.00 0.00 21500.00 0.00 Ozark Military Special Pmj 0.00 476.38 0.00 985.97 Bikes, Babes, & Bling 0.00 0.00 0.00 18,796.38 Bikes, Blues, & Ilot Rods 0.00 0.00 445.00 8,489. 17 National School Boards 0.00 0.00 0.00 2,257:26 NCAA Baseball Regional 0.00 0.00 0.00 10,000.00 NCAA Track Indoor 0.00 0.00 0.00 10,500.00 SEC Softball Chamionship 0.00 0.00 0.00 29000.00 Premier Baseball 0.00 0.00 0.00 25, 160.00 LOTO Special Project 500.00 806.46 39,627.40 29,351 .49 Arts Live Theatre 0.00 0.00 1 ,000.00 0.00 Misc Special Project 12, 173. 12 15, 120.00 2043872.55 147,314.90 Bond Payments-Town Center 56, 133.99 56,304.00 675,326.46 672, 102. 10 Trustee Expense 0.00 0.00 6,852.61 5,454.59 Transfer OUt 0.00 0.00 130,000.00 310,000.00 Total Expenses 1893845.64 255,513. 14 3,033,321 .63 3.0272398.82 • Net Income $ 52,541 .71 $ (41 ,O6IA9) $ (60,219.47) S 23,663.34 - - See Accountants' Compilation Report Clinton House Museum Stmnt of Budget. Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 72,071 .00 72,071 .00 30,235.00 41 , 836.00 60,000.00 Admission 6,000.00 6,000.00 71539.89 (1 ,539.89) 500.00 267.00 6,012.44 Special Events _ - Gift Shop Sales 5,000.00 5,000.00 41202. 78 797.22 424.00 162.66 4,811 .42 Interest 144.00 144.00 171 .47 (27.47) 12.00 15. 12 194. 59 Other Income - 960.00 (960.00) 430.00 Total 83,215.00 831215.00 43, 109. 14 936.00 444 .78 71 ,448.45 Expenses Salary+Benefits 35,865.00 353865.00 35,787.49 77.51 4,790.00 4,460.00 34,057. 77 Payroll Tax Exp 2,870.00 2,870.00 2,743.72 126.28 384.00 315. 18 2,851 .58 Insurance-Health 4,025.00 4,025.00 41811 .27 (786.27) 340.00 461 .05 4,266.67 401 K Match 975.00 975.00 925.99 49.01 117. 00 77.26 862.50 Rent 24,000.00 24, 000.00 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3690 Water 1 ,000.00 1 ,000.00 1 ,384.26 (384.26) 40.00 135.55 1 ,027.49 Gas 1 ,345.00 1 ,345.00 12261 .63 83. 37 200.00 178.63 1 ,086.37 Electricity 1 ,060.00 1 ,060.00 1 ,006.83 53. 17 88.00 55.47 1 ,019.41 Telephone Actual 1 ,250.00 1 ,250.00 11288.75 (38.75) 100.00 ( 100.00) 1 , 147. 17 Materials & Supplies 11100.00 1 , 100.00 2,298.74 (11198.74) 100.00 45.50 1 ,643.65 Credit Card Discount: 750.00 750.00 783.31 (33. 31 ) 65.00 117.50 537.92 Bank Charges Security 275.00 275.00 240.35 34.65 33.00 21 .85 262.20 Maintenance/Lawn 500.00 500.00 275.00 225.00 450.00 Repair/Maintenance 1 ,000.00 1 ,000.00 14,381 .99 (13,381 .99) 200.00 1 , 110.06 980.81 Sales Tax 500.00 500.00 795.39 (295.39) 50.00 Special Projects 10000.00 11000.00 1 , 162.42 (162.42) 100.00 142.30 Publications/Dues 200.00 200.00 - 200.00 150. 00 125.00 Travel/Training 500.00 500.00 562. 30 (62.30) 387.99 Gift Shop Items 5.000.00 51000.00 3,748.05 11251 .95 500.00 21831 .48 Total 83,215.00 83,215.00 85,457.49 19,257.00 60828.05 65,680.31 See Compilation Letter Convention Vlstors Bureau Stmnt of Budget. Revenue and Expenses - Modified Cash Basis Month Ended December 31, 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 313,431.24 313,431 .00 100.0OD.00 213,431 .24 250,000.00 Interest 600.00 600.00 372.77 227.23 50.00 28.52 634.14 Partnership Dues 6,000.00 6,000.00 4,900.00 1 ,100.00 500.00 4,60D.00 Travel Hero 3,000.00 3,000.00 - 3,000.00 302.37 Visl. Clr. Store 30.000.00 30.000.00 66.962.45 (36,982.45) 4.000.00 10,653.39 26.693.96 Special Projects - 11 .767.60 (11 ,767.60) 1 ,573.75 2,755.00 First Thursday 5,000.00 5.000.00 4,898.19 101 .81 Dickson St 1 ,500.00 1 ,500.00 - 1 ,500.00 Film Festival - - Premair Baseball - - - Other Income - 5.20639 (5.206.39) 300.00 19,553.00 Total 359,531 .24 359.531 .00 194,107.40 4,050.00 13.055.66 308.538.47 Expenses Salary+Benefits 183,608.00 183,608.00 174,874.32 8,733.68 24,108.00 17,009.14 205,240.46 Payroll Tax Exp 14,688.00 14,688.00 15,024 96 (336.96) 1 ,224.00 1 .729.01 16,978.05 Insurance-Health 25.362.00 25,362.00 21,725.58 3,636.42 2.358.00 1.643.04 21,906.67 401K Match 5,508.24 5.508.00 4,683.21 825.03 459.00 410.28 5.164.96 Telephone 5.000.00 5,00000 5,127.91 (127.91) 416.00 335. 11 4,533.34 Electricity 4,620.00 4,620.00 4,876.09 (256.09) 392.00 319. 14 3.810.13 Water 650.00 650.00 619.51 30.49 50.00 610.11 Conv & Tourism Develop 40,000.00 40.000.00 23,649.45 16,350.55 2,500.00 500.00 21,828.92 Travel & Training 32.385.00 32,385.00 31,836.99 548.01 100.00 925.00 29,372. 14 Pubfica0ons/Dues 3,810.00 3,610.00 4,449.00 (639.00) 939.00 5,981 .00 Repair/Melmenarim 2.000.00 2.000.00 6,360.81 (4,360.81) 1 ,490.74 Office Supp/Printing 12.000.00 12,000.00 8.374.23 3,625.77 1 ,000.00 7,177,85 Tracking Sftware/Main 2,000.00 2.000.00 1 ,695.OD 305.00 1,695.00 Credit Card Discounts 1,000.00 1 .000.00 2,336.34 (1 .336.34) 100.00 217.19 975.44 Taxes & Licenses(ASCAF 300.00 300.00 405.34 (105.34) 202.68 Visitor Ctr Store ltms 20.000.00 20,000.00 45.370.89 (25,370.89) 11000.00 120.95 13,585.40 Education Reimbursement 100.00 - - Bank Charges - 182.85 (182.85) Parking Expense 1 ,200.00 1 ,100.00 600.00 600.00 100.00 1 .200.00 Advertising & Marketing - 721 .57 (721 57) 7,735.81 Special Project - 13,918 50 (13,918.50) 500.00 4,26963 First Thursday 3,900.00 3.900.00 1 ,008.14 2,891.86 44000 Dickson Sl 1 ,500.00 1 ,500.00 - 1,500.00 Minor Equipment - 7,996.43 (7.996.43) 2.440.64 Premier Baseball - - 25.160.00 Sales Tax - - Depreciation Expense - - 23.556 84 Research Exp - 475.00 Total 359,531 .24 359.53100 376,31212 33,807.00 25.087.85 404,915.81 See Compilation Letter Fayetteville Town Center Stmnt of Budget. Revenue and Expense - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Inol Service Actual 11 394,880.00 394,680.00 350.932.80 43,947.20 29,112.00 21 ,824.99 353,965.04 Interest - Checking 480.00 480.00 654.85 (174.85) 40.00 65.06 495.92 Perking Revenue - 8,449.34 (8.449.34) 6,820.00 Daily 7,000.00 7,000.00 1.601.00 5,399.00 311.00 Leases 1D,000.00 9,800.00 6,420.12 3,579.88 14,601 .47 Sales Tax Exp (3,500.00) (3,300.00) (377.50) (3,122,50) (333.00) Special Projects 10,000.00 10.000.00 2.170.00 7,830.00 2,170.00 Misc Revenue - 3,975.00 (3,975.00) 12.653.25 Transfer Total 418,860.00 418,860.00 373.825.61 29.130.00 24,060.05 388,535.68 Expenses Salary.Benefits 156,379.00 156,379.00 146,619.49 9,759.51 19.253.00 23.437.70 128,690.94 Commissions 13,414.06 Contract Labor 1,500.00 1.500.00 19,639.99 (18,139.99) 125.00 2,891.50 15.035.31) Payroll Taxes 12,510.00 12.510.00 111511.51 918.49 1 ,320.00 1,365.75 11,806.90 Credit Card Ols unl: 3.000.00 3.000.00 2.874.75 125.25 250.00 219.09 2.521.01 Insurance 19,827.60 19,827.60 20,345.12 (517.52) 1,729.60 2,212.13 25,251.50 401K Match 4,691.37 4,691 .37 3,117.37 1 ,574.00 408.37 289.24 2,914.59 Utilities - - - Water 6.225.00 6.225.DD 7,478.24 (1 .253.24) 600.00 6.433.48 Phone 720.00 720.00 2,673.51 (1,953.51) 60.00 6,750.87 Electricity 64,741.00 84,741.00 57,367.88 7,373.12 5,200.00 3,530.85 54,717.97 Gas 11 ,969.00 11 .969.00 9.621 .82 2,347.18 1.485.00 813.39 8,993.83 Cable 5,400.00 5,400.00 6,535.84 (1.135.84) 450.00 56137 2,365.58 RecyGe Dumpsler 1.980.00 1,980.00 1,616.96 363.04 165.00 171.89 1.328.85 Postage 500.00 500.00 1,938.84 (1,438.84) 1 ,328.85 578.24 Minor Equipment - 22.708.17 (22,708.17) 1 ,569.87 Office Expense 6.000.00 6,000.00 6,378.63 (378.83) 500.00 5,194.12 Linens 25,000.00 25,000.00 23,986.00 1,014.00 2,087.00 186.05 26,077.99 Outside Laundry - - Repairs 8 Maintenani 60,750.00 60,750.00 76,567.64 (15,817.64) 6.25D.00 5,471.80 80,316 50 Advertising 8 Promo 3.00D.00 3.000.00 28,905.99 (25,905.99) 1 ,061.79 6,227.75 Travel/Training 3,0110.00 3.001)00 - 3.000.00 3.094.62 Building Insurance 9,000.00 9,000.00 9,634.00 (634.00) Taxes 8 Licenses 4,000.00 4.000.00 3,395.00 605.00 735.00 Special Projects 10,000.00 10,000.00 36,618.05 (26,818.05) 3,755.37 40,536.88 Misc 3.667.03 3,667.03 75.00 3.592.03 Bank Charges _ - - Security 5,000.00 5,000.00 6,693.39 (1,693 39) 50000 2,017.17 6,935.60 Depreciation Eps - 133,880.62 10,030.60 Total 418,860.00 418,860.00 640,464.01 (87,72339) 40,382.97 49,113.94 461 .52405 See Compilation Letter • Fayettle A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 21171 ,850.00 2, 171 ,850.00 2,285,226.09 ( 113,376.09) 175, 170.00 201 , 958. 10 2,162,544.00 Prior Year HMR Tax Rev 12,960.73 (12,960.73) (69.00) 19,040.46 Interest 351000.00 35,000.00 13,050. 34 21 ,949.66 2,916.00 30,294.51 Visitor Guide ads 15,000.00 15,000.00 12,075.00 2,925.00 5,612.46 Misc Income 17,000.00 17,000.00 7,583.51 9,416.49 36,536.11 Health Reimbursemen 4,893.41 41892.59 - 41893.41 412.00 Rental Income 31 ,806.00 (31 ,806.00) 2, 750.00 32,673.00 Interest Inc Checking 1 ,500.00 11500.00 3 089 23 ( 1 ,589.23) 125.00 187.70 1 ,768.63 Total 2,245,243.41 2,245,242. 59 2,365,790.90 178,623.00 204,826.80 2,288,469. 17 Expenses Unrealized Gain/Loss (5,800.45) Town Center Fund 675,548.64 675,548.64 675.326.46 222. 18 56,580.64 56, 133.99 672,102. 10 Bond Audit Exp 21000.00 20000.00 20000.00 Bond Paying Agent Fe 6,000.00 6.000.00 6,852.61 (852.61 ) 5,454.59 Workman's Comp Ins 2,600.00 2,600.00 2,600.00 Collection Exp 43,437.00 43,437.00 45,965. 73 (2,528.73) 3,508.00 41037.78 43,631 . 70 Transfer to CVB 313,431 .24 313,431 .24 100,000.00 213,431 .24 250,000.00 Transfer to Clinton Hoi 72,071 .00 72,071 .00 30,000.00 42,071 .00 60,000.00 Peace Fountain Maint 10,000.00 10,000.00 11205.64 8,794.36 837. 00 Contract Labor - 33,000.00 (33,000.00) 2,750.00 33,000.00 Salaries 81 ,653.00 81 ,653.00 80, 166.57 1 ,486.43 6,809.00 6,833.33 80,216.42 Payroll Tax Exp 73348. 77 7,348. 77 61496. 17 852.60 616.77 539.87 6,303.09 Insurance-Health 10,953.51 109953.51 61594.73 4,358.78 1 ,011 . 51 1 ,323.34 4,976.00 401KMatch 2,449.59 21449.59 2,399.37 50.22 211 . 59 205.00 2,490.51 Car Allowance 3.600.00 3,600.00 3,600.00 300.00 300.00 3,600.00 Advertising 8 Marketin 4001000.00 400,000.00 389,772.29 10,227.71 50,000.00 20.374. 17 398, 161 .50 Airport Info Booth 5,200.00 5,200.00 2,400.00 2,800.00 6,000.00 Airport Advertising 6,000.00 6,000.00 5,655.00 345.00 1 ,500.00 51790.00 Brochures 1501000.00 150,000.00 154,698.59 (4,698.59) 1 ,000.00 1 ,91577 131 ,804.20 Website Update 5,000.00 5,000.00 - 51000.00 Signage- Tourism 10,000. 00 10,000.00 11 ,531 .23 ( 1 ,531 .23) 300.00 2, 178.88 9.605.69 Publication 8 Dues 2,045.00 2,045.00 11 ,950.00 (9,905. 00) 385.00 2,609.85 See Compilation Letter • Fayet ille A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Travel/Training 5,000.00 5,000. 00 3. 101 .29 11898.71 997.86 2,851 .22 Recycling - - 661 . 12 Office Sup & Printing 1 ,000.00 1 ,000.00 2157322 (1 ,573.22) 143.65 1 ,607.49 Postage 20,000.00 20,000.00 15,061 .35 4,938.65 2,500.00 11453.39 21 ,023.45 Professional Services 7,500.00 7.500.00 7,826. 12 (326. 12) 625.00 656. 12 71555.00 Strategic Planning - 385.35 (385.35) Audit Expense 2,000.00 2,000.00 2, 100.00 ( 100.00) 2,000.00 21100.00 Town Center Garden h 10,000.00 10,000.00 - 10,000.00 Square Gardens _ Special Projects 239, 176.00 239,176.00 261 ,296.84 (22, 120.84) 7,977.75 146,766. 91 Air Museum 51300.00 AR H. S. Coaches Clinic 17,250.00 Arts Live Bikes, Babes, & Bling - 18,796.38 Bikes, Blues, & Hot Rods - 8,489. 17 Committee for Mardi Gras - DECA Marketing Fash. Show - 1 ,350.00 H.S. Allstar Games - 30,000. 00 NWA Coaches Clinic Saturday of Champions 21500.00 State Soccer Finals 7A State Track Meet - 1 ,500.00 Baseball & Softball Weekend - Dickson St Music - 2,288.00 Duathlon _ 4 State Volleyball Classic - 500.00 Iron Pig Festival Joe Martin Stage Race _ Nad School Boards _ Ozark Valley Triathlon _ Fayettville Night Jam - Ozark Millitary Museum _ Solar Splash _ TheatreSquared 5,000.00 25,871 .86 See Compilation Letter • FayetlE Ile A P • Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending December 31 , 2011 2011 2011 2011 2011 December December 2010 Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Tri Sports Kid's 6 Family Triathlon NCAA Baseball Regional 10,000.00 NCAA Track Indoor 10,500.00 SEC Tennis Tournament SEC Men's & Women's Indoor SEC Softball Championships 2.000.00 Walton Arts Center 30,495. 18 Misc Expense 1 ,208.94 (1 ,208.94) 391 .24 Repair & Maintenance 75,000.00 50,000.00 47,885.58 27, 114.42 41000.00 24,643.37 Minor Equip 50,000.00 75,000.00 8,046.66 41 ,953.34 6,250.00 11457.50 28,880.86 Depreciation Exp 20,000.00 20,000.00 - 20,000.00 1 ,685.00 10,030.60 Bank Charges 254.88 (254.88) 18.94 Taxes & Licenses 9.56 Convention Development 18,843. 19 977.37 Unallocated Revenue 6.229.66 6.229.66 6,229.66 Total 2 .245,243.41 2,245,243.41 1 ,936. 197.81 139,734. 51 110,054.64 2, 128,911 .68 See Compilation Letter T a e evl le Departmental Correspondence y ARKANSAS • • j I Kit Williams CityAllorney I. TO: Mayor Jordan Jason B. Kelley A&P Commissioners Assistant CUy Attorney CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney l DATE: February 7, 2012 RE: Overdue HMR collection efforts I The City Prosecutor' s Office collected $6,653.49 to begin 2012. It appears that of all businesses still open and operating, only one has a delinquent balance of HIVIR taxes unpaid and overdue. Those business owners are scheduled for arraignment and trial this month. Eleven of the businesses shown on the City Prosecutor's report are listed as closed. The other eight (which are operating) show a delinquent balance of zero. r I• I I I I, CLINTON K. JONES ® t6ANDr ADMINISTRATOR e v le 1: Koch ck@C1.97R vlll CITY PROSECUTOR Email: tHONE: (479) 675.63 llle.ar.ua BRIAN THOMAS vHoae: (479) 976$378 nnKaH9as (479) 516-0379 EPUTYCITYPROSECUTOR Hetchecae: (479) 67"U4 i OFFICE OF CITY PROSECUTOR FAxa . 1479) 57643T3 i MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: February 2, 2012 RE: Status of Active HMR cases ! " When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 • Business Closed Active Criminal Summons 2. Antoinette's Special Antoinette R. Harris Active Criminal Summons Cakes & Catering Jami A. Harris Active Criminal Summons Delinquent Balance: -0- 3. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- is 4. Butcher Block Gary W. Bell Active Contempt of Court Business Closed Delinquent Balance: $1 ,871 .28 i 5. Cafd Delta Soul Mario C. Moms Trial date: 2/15/12 I Michael L. Vaughn Arraignment: 2/24/12 Delinquent Balance: $1 ,980.00 I. 6. Dominoes Pizza Lloyd W. Hardison Pending Criminal Summons Business Closed Delinquent Balance: $4,390.66 i I i 7. Habibi Michael S. Gumm Trial date: 2/15/12 Business Closed Delinquent Balance: No Forms i. 8. Hjem Restaurant Matthew W. Holland Paid: -0- Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 621-1316 176 South church, Suite 2 — Fayetteville, AR 72701 Kit Williams February 2, 2012 age 2 I 9. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 10. Mama Dean's Meneria D. Morrison TD: 2/15/12 & 4/4/12 Terry L. Morrison TD: 2/15/12 & 4/4/12 i Delinquent Balance: -0- i 11 . Mezza Luna Juan F. Barcenas Arraignment: 2/24/12 Francisco C. Soto Trial date: 2/8/12 Delinquent Balance: -0- 12. Neon Ice Brandon S. Pooree Active Criminal Summons i William S. Pooree Active Criminal Summons Delinquent Balance: No Fors 13. Northern Exposure Kevin M. Laughlin Pending Criminal Summons i Paid: $6,553.49 Delinquent Balance: -0- 14. Razor's Edge Barbara A. Burton Dismissed @ Arraignment • Alan S. Burton Dismissed @ Arraignment Delinquent Balance: -0- Case Closed 15. Seafood Market Bar/Grill Craig E. Dowd Paid: $100.00 Business Closed Delinquent Balance: $4,367.60 j 16. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed C 17. Soul Restaurant & Lounge Casey E. Dighero Paid: -0- I Business Closed Delinquent Balance: $268.34 18. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 19. Uncle Gaylord's Hiram F. Brandon FTA Warrant Business Closed Delinquent Balance: No Forms 20. WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Delinquent Balance: $2,042.00 • I TOTAL: $6,653.49 i CLINTON HOUSE MUSEUM MONTHLY REPORT JANUARY 2012 The Clinton House Museum had a total of 71 visitors in the month of January. MUSEUM ACTIVITIES AND EVENTS : The month of January brought many visitors from outside Arkansas and across the globe. We've had an extroidinary amount of non-English speaking visitors the past month. The Clinton House Walking Tour, originally created for large Group Tours, has become an invaluable part of operations at the Museum. It has been translated into many different languages to give international guests a better opportunity to understand and navigate the Museum. This month, we were able to use the German, Spanish, and Chinese versions of the Tour for our guests. Flowers in the First Ladies Gardens made their 2012 debut this month. The fust daffodil blooms along the front rock wall were seen on January 12'". Fans of the Clinton House Museum facebook page made special mention of the house being "always the fust place to see daffodils in town." The Garden at the Museum is gaining notoriety with Fayetteville locals and visitors alike making it a must- see in Northwest Arkansas. • CLINTON HOUSE 930 Clinton Drive i fust daffodil blooms on Jan. 12' COMING SOON: • The ESPN production on the 1994 Razorback Basketball National Championship entitled 40 Minutes of He!l premieres at Bud Walton Arena on February 11 " after the basketball game and on ESPNU that evening. The documentary features footage of both the interior and exterior of the House in addition to a candid interview with President Clinton. • PBS American Experience — Clinton, It All Began With Hope, including an interview with the Museum's Board of Directors President, Stephen Smith makes its debut on February 15" on PBS and www.pbs.com. • President's Day Extravaganza — February 20'" — Jim Scanlon, who ran against Clinton for the Democratic nomination for the 1973 U.S. House of Representatives campaign will be • "cooking out" and telling stories of a young and dedicated Clinton in his fust political campaign setting out to change the world. 0 Fayetteville Visitor Center - 2012 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $1 ,863.93 20" Jbms $854.92 $1 ,262.24 $20450.88 $5,220.721 $7,370.001 $6,356.51 $5,707.79 $91650.33 1 $5, 182.261 $7,221 .301 $41797.54 $10,741 .22 % Change )) 118.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% -100.0% Visitor Count 686 20Aibta/r 295 1 238 691 1301 1454 1463 1 1441 1 1457 1313 1189 1103 1283 % Change fiwb .Zoj7 1 132.54% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% 1 -100.00% j -100.00% -100.00% 2011 Goal = 530,000/year or $2,500/month 2011 Totals 1 1 2012 Totals Ii Sales 1 $66,815.71 1 Sales $1 ,863.93 Visitors1 13228 Visitors 686 90 OKWW diwcfe the differem a behueen the two 174nr6ers by the .2010 ntrns6er then moue the ck ifngl two soom right 2011 monthly-sales average= I $5,567.98 2012 monthly sales average= $1 ,863.93 2011 monthly visitor avers e= 1102 2012 monthly visitor averse 686 2011 sales er visitor = $5.05 2012 sales per visitor = $2.72 Inquiries Tabulated by Source/Mode From: 111/2012 To: 113112012 NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system. r � mune Source 800 Number Formatted - Formatted - Totals Bulk First Cl @ Website 1 0 154 155 Midwest Living 0 25 0 25 Travel Guides Free 0 553 0 553 Travel lnformation.com 0 307 0 307 UA Graduate School 0 0 32 32 Totals: 1 885 186 1 ,072 Page 1 of 1 2110/2012 10:36 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571 -4731 - info@experiencefayetieville.com - Web: www.experiencefayetteville.com Inquiries by State/Country • From: 11112012 To: 113112012 Showing: all records State/Country Inquiries Alabama 19 Alaska 3 Alberta 4 Arizona 6 Arkansas 70 British Columbia 4 California 49 Colorado 17 Connecticut 7 Delaware 2 Florida 41 Georgia 24 Idaho 1 Illinois 49 Indiana 37 Iowa 36 • Kansas 27 Kentucky 13 Louisiana 45 Maine 3 Manitoba 3 Maryland 5 Massachusetts 5 Michigan 37 Minnesota 26 Mississippi 20 Missouri 72 Montana 6 Nebraska 11 Nevada 1 New Brunswick 1 New Hampshire 10 New Jersey 11 Total: 671 Page 1 of 2 2/10/2012 10:36 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 • Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571 -4731 ^ info@experiencefayetteville.com - Web: www.expedencefayetteville.com New Mexico 3 New York 32 • None Entered 4 North Carolina 22 North Dakota 1 Ohio 26 Oklahoma 35 Ontario 12 Oregon 6 Pennsylvania 22 Quebec 6 Rhode Island 1 Saskatchewan 1 South Carolina 13 South Dakota 5 Tennessee 35 Texas 111 Utah 4 Virginia 11 Washington 14 West Virginia 10 Wisconsin 26 Wyoming 1 • Tota[: 1 ,072 Page 2 of 2 2/10/2012 10:36 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 • Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571 -4731 - info@experiencefayetteville.com - Web: www.experiencefayetteville.com Definite Bookings By Booking Date January 2012 Meeting Dates Attnd Peak Rooms $ Value SEC Exchange 01/27/2012 90 40 80 28,026 01/29/2012 UA Intramural/Recreational Sports 02/24/2012 300 50 100 93,420 AIRSA State Basketball Tournament 02/26/2012 B.E.S.T Baseball 07/11/2012 300 100 400 155,700 17U World Series 07/15/2012 B.E.S.T Baseball 07/18/2012 300 100 400 155,700 Arkansas Summer State Championship 07/22/2012 Sub-Total for January 4 Meetings 990 980 $4329846 GRAND TOTAL 4 Meetings 990 980 $4329846 Page 1 of 1 Printed: 21101201210:38AM Fayetteville Town Center, Manager's Activity Report • January 1 , 2012 to January 31 , 2012 JANUARY JANUARY Month YTD YTD YTD 2011 (base) 2012 % Change 2011 2012 % Change Sales 15 15 0- 15 15 0- # returned contracts b to date - GL Completed Events (Paid/Sponsored) 13 12 8% 13 12 8% Sales $36,072.75 $38,976.00 8% $361072.75 $38,976.00 8% $ returned contracts by log date - GL Collections $ - Payment Lo $24,331 .56 $30,569.63 26% $24,331 .56 $30,569.63 26% $ Executed Contracts $18,690.00 $32,325.00 73% $18,690.00 $32,325.00 73% Average per event $2,404.85 $2,598.40 8% $2,404.85 $2,598.40 8% $ Sales / # Sales 2012 is off to a good start compared to 2011 . The focus has been on being more pro-active with re- bookings and putting more effort into working with repeat clients. Operations Items: • General maintenance. • Facility doors repaired. • Marketing, Sales and Public Relations: • Over 50% of February 2011 events have rebooked for February 2012. • March through August Saturday dates-95% booked—Spring break and Easter weekends open. • Because most weekends are full, clients are being encouraged to have their event on Fridays or Sundays. Event List: • January 7 - Hairston Reception January 24 - Fred Pryor • January 10 - Fred Pryor January 28 - UA Associated Student Government • January 16 - MLK Banquet January 31 - UA Signing Day (set up) • January 21 - Paint the Town Red • • Lessors/Sellers Counter Offer The Lease with Option to Purchase Agreement dated between Ronald E. Bumpass Revocable Trust and Lessee/Buyer, Fayetteville Advertising and Promotion Commission, covering the real property know as "The Old Post Office" #1 Center St., Fayetteville, Ar. is not accepted in its present form; therefore, the following counter offer is hereby submitted: Rent is to be $7,500 per month. The premises include the main level and basement level only. The rented premises excludes the P floor and access stairwell to the third floor. No alterations, changes, additions or major repairs can be made by lessee without the expressed written consent of the lessor. Lease to be Triple Net with the tenant paying all operating expenses of the building including utilities, insurance, taxes, and ordinary repairs. Lessee will provide security deposit to Lessor of $5000. Existing furniture and equipment to be inventoried and included in the lease. Regarding Option to Purchase Building: Purchase Price to be $1,500,000. The property is sold in "As is, where is" condition with no warranty made by seller. • Closing to occur within 90 days of the notice that Lessee intends to purchase the property. Non-Refundable Deposit. A Non-Refundable Deposit is funds tendered by the Lessee/Buyer to Seller to compensate Seller for liquidated damages that many be incurred by Seller resulting from Buyer failing to purchase the property. The liquidated damages shall include, but not be limited to: Sellers time, efforts, expenses and potential loss of marketing due to Sellers removal from market the aforementioned property. The Deposit is not refundable to the Buyer unless failure to close is exclusively the fault of the Seller or if Seller cannot deliver marketable title to the Property. The Deposit will be credited to Buyer at closing, the deposit will be $20,000.00 (twenty thousand dollars(. Offer Date: January 25, 2012 Signature of Lessee Date Signature of Lessor Date •