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Home My WebLink About2011-12-12 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION December 12, 2011 2:00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt II. Reports A. Approval of Minutes for October and November regular monthly meetings B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - • D. Visitor Bureau Report — Shelly Walters E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells III. Old Business A, Q ruc- T. C. GtAd oe tX-M Zo I / IV. New Business A. Increase in Parking deck daily charge B. Old Post Office V. Executive Session to Evaluate Executive Director VI. Adjourn ayerLv1:ileDepartmental Correspondence LEGAL / AS • • DEPARTMENT Kit Williams ' Cityaaorney TO: Mayor Jordan Jason B. Kelley City Attorney j A&P Commissioners CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: December 6, 2011 RE: Overdue HMR collection efforts i . The City Prosecutor' s Office collected $468.02 in overdue HMR taxes in November. This brings the year-to-date collections to $34,757.69 or about a • $3,000.00 monthly average. Only 6 of the 17 listed cases involve restaurants that have not been closed. Thus, the compliance rate for operating restaurants appears to be at a record level. Voluntary compliance with the HMR tax law has always been our highest goal which we have attempted to reach by actively prosecuting those businesses which i. failed to follow the law. It appears that our efforts are continuing this drive toward full compliance. The last four years have seen declines in the amount of overdue HMR taxes collected by the City Prosecutor' s Office shrink from an all time high of $ 106,508.40 in 2008 to $71 ,341 .64 in 2009 and $51 ,373 .96 last year. With only one month remaining in 2011 , the City Prosecutor' s Office will likely see a further decline. All of this has occurred with overall HMR tax collections continuing to rise this year. I would like to thank both the City Prosecutor' s Office and the City Accounting Division for their efforts to ensure that more businesses than ever are properly and timely paying the Hotel, Motel and Restaurant taxes they collect from their customers. CLINTON K. JONES a MANDY FINKLEA OFFICE�� l: hcwh ADMINISTRATOR CITY PROSECUTOR Email: hofcheck(dXLfeyetteNile.ar.ue BRIAN THOMAS PHONE: (479) 6758771 (479) 57&a378 •DEPUTY CITY PROSECUTOR "" ^" Hot cnedw (479) 6764264 OFFICE OF CITY PROSECUTOR FAXC : (479) 676.8377 MEMO TO: 1C Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: December 1, 2011 RE: Status of Active EBM cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarm Delinquent Balance: $ 1 ,468.04 • Business Closed Active Criminal Summons 2. Antoinette's Special Antoinette R Hams Active Criminal Summons Cakes & Catering Jami A. Harris Active Criminal Summons Delinquent Balance: -0- 3. Brenda's Drive-In Collin L. Wilkins Active Criminal Summons Delinquent Balance: -0- 4. Butcher Block Gary W. Bell Active Contempt of Court l Business Closed Delinquent Balance: $1 ,871 .28 5. Caf6 Delta Soul Mario C. Morris Arraignment: 12/16/11 Michael L. Vaughn Active Criminal Summons Delinquent Balance: No Forms 6. Dominoes Pizza Lloyd W. Hardison FTA Warrant Business Closed Delinquent Balance: $4,390.66 7. Habibi Michael S. Gumm Pending FTAS Warrant Business Closed Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 627.1976 176 South Church, Suite 2 - Fayetteville, AR 72701 Kit Williams • December 1, 2011 Page 2 8. Hjem Restaurant Matthew W. Holland Paid: -0- Delinquent Balance: No Forms 9. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $1 ,330.00 10. Mama Dean's Meneria D. Morrison Arraignment: 12/16/11 Terry L. Morrison Arraignment: 12/16/11 Delinquent Balance: No Forms 11 . Mezza Luna Juan F. Barcenas Active Criminal Summons Francisco C. Soto Pending FTAS Warrant I Paid: $ 168.02 Delinquent Balance: -0- 12. . Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,467.00 13. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 • Businesses Closed 14. Soul Restaurant & Lounge Casey E. Dighero Paid: $300.00 Business Closed Delinquent Balance: $268.34 15. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- i 16. Uncle Gaylord's Hiram F. Brandon Trial Date: 1/11/12 Business Closed Delinquent Balance: No Forms 17. • WOW Japanese Bistro Chong N. Kim FTA Warrant Business Closed Delinquent Balance: $2,042.00 f I TOTAL: $468.02 ' I i 2011 Year End Report Fayetteville Town Center 2011 was quite a year for the Town Center. In January we were off to a good start, then the snows came; that resulted in a loss of over 10,000.00 in rental revenue because of cancelled events. • Facility o New carpet installed. o Interior of facility painted. o Purchased new chairs for facility. o Art Lighting installed in Lobby. o Upgraded Audio Visual Equipment. o Completed Chamber of Commerce GreeNWAy Initiative Program. In March we started renovations to the facility: painting, carpet, new chairs and lighting installed in the lobby. We became "Green" We also had our first Gallery Opening Reception during First Thursday. • Revenue o Facility Rental-Director of Sales • 5% increase in average income per contract. • Increase in weekday events. • Increased business with U of A Departments/Colleges. • Focused on booking events in 2012. • 70% of weekends from Jan 2012 — June 2012 are confirmed full facility events. • 20% of Sundays are booked. o Incidentals-Event Coordinator • Increased 58.4% from year end 2010. • Generated $35,788.26 in revenue from incidentals and upgrades in 2011 . • 9.7 % of all revenue collected in 2011 . With sales Collin and Lynn make a great team Lynn's focus in 2011 was to increase room rental fees for repeat clients who had not had an increase in several years and she also negotiated better rates with our new clients. This resulted in a 5% increase in the average contract. She also worked on future bookings and re-bookings, so our calendar for 2012 is already quite full. 70% of weekends through June are confirmed bookings and Sunday bookings are up. When Collin meets with clients, he negotiates incidental rates and room upgrades. In 2011 he increased • that revenue 58% compared to 2010. That effort helped us make many of our monthly sales goals and overall accounted for 9.7% of our total collections for 2011 . • Town Center Sponsored Events o Artini • 1000 — 1500 attended. • 42 Artist participated. • 6 Restaurants participated. • Patron was Premier Sponsor. o First Thursday • Had opening night reception for artist displaying in TC lobby gallery each month. In 2011 we wanted to play a more active role in First Thursday's. So we started having an opening night reception for artist in the lobby gallery each month. It turned out to be a great opportunity for us to be involved with First Thursday and an opportunity for local artist to show their work to the crowd that First Thursday generates. The artists leave their art up for the month, so it gives life to our lobby and gives their art more exposure. We had Artini in December, which was an arts and martini festival. We had a great turn out from artist and the community. We had over 1000 attend and over 40 artists participated. The entire staff worked long hours to make that event happen. We had a great sponsor in Patron with Ultimat vodka and XO Cafe being provided to the bartenders. We're already working on 2012's festival and hope it's bigger and better. • Client Testimony o "Your team exceeded our expectations with top rate facility" - Debbie Davis, FHS Class of '71 o "One of the smoothest yet" - Terri Fox, Washington Regional Medical Center I want to end with saying Customer service is our #1 priority. We all strive to give our clients the best product possible. We are a great team and because we all work together to make sure they get the best from Ashden making sure the facility is clean, Lynn giving the clients great information upfront and Collin taking care of them in the planning process we get responses from our clients like the one's listed over and over again. Next are photos from 2011 . 1 I Event ics \ AY 25 lee � ��155N�CTIIR n ' Ar ,ASM \ ? _ \ � Occupy NWA ;�Uu r _. _. _ .. m wt. .. _ �a. i::, a �,.; . a � ,, ° {.r � n ° i� _' � . _ F �: _ _ . i __ 1� ' a :,