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Home My WebLink About2011-10-10 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION October 10, 2011 2 :00 p.m. Fayetteville Town Center I . Call to Order — Maudie Schmitt 11. Reports A. Approval of Minutes for September 11 , 2011 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - • D. Visitor Bureau Report — Shelly Walters E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells 111 . Old Business IV. New Business A.Input from Commissioners re Fayetteville Tourism Strengths Weaknesses Opportunities Threats Ideas/projects we should investigate? V. Adjourn Funding Request meeting will be held on Monday, November 14, 2011 at NOON at the Town Center. Funding requesters will be in the lobby from 12 until one to answer questions from Commissioners. Commissioners will then convene in the Conference Room to decide funding amounts. Lunch will be served to Commissioners. • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING September 12, 2011 Commissioners Present: Bob Davis, Bill Lyle, Lioneld Jordan, Hannah Mills, Maudie Schmitt, and Justin Tennant. Commissioners Absent: Brandon Karn Staff Present: Marilyn Heifner, Sandra Bennett, Shelly Walters CALL TO ORDER Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on September 12, 2011, at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Jordan, second by Tennant to approve the minutes of the August meeting. Motion carried. FINANCIAL REPORT HMR Revenue - Collections for the month of August were $289,839, a 5.03% • increase. Year to date increase is 4.67%, with a total of $1,483.777. Financials - Keith Glass reviewed financials and explained to commissioners where numbers come from on the statements of revenue and expenses. Update from the City Attorney - Kit Williams said prosecutor collected $343.18 in August to being year-to-date overdue HMR collected to $29,136.34. Two of the 16 cases were closed with full payment of the overdue HMR taxes. CLINTON HOUSE MUSEUM The Clinton House Museum had 457 visitors in August. President Clinton's birthday celebration brought in 303 people and garnered national media coverage. The Traveling exhibit from the Old State House is currently on display at the Museum. Heritage Group Tours brought in 30 visitors. CONVENTION VISITORS BUREAU The Visitors Center had a 171% increase in August for $9650.33 in sales. This is a record month of revenue and can be contributed to students coming back to Fayetteville as well as being the only physical location to buy BBB shirts prior to the event. We had an 11.73% increase in visitors to 1.457 for the month. We mailed out 834 Visitor Guides in August. We had a large number of definite bookings in August. Julie is getting in her busiest time of year. Three tours in October are staying overnight. She is doing a great job of rebooking 40 • groups she has had in the past but a number of bookings this month are coming to the area for the first time. AAO opened a sports complex and already has a number events booked for 2012. Mario is working on a number of leads to utilize the facility for basketball and volleyball as well as other sports. We also had a few small meetings pop up for the fall and the first quarter of 2012. Facebook 16,133 fans. Twitter 879 TOWN CENTER The Town Center has reached 59% of their yearly goal. Sump pump in the garage was replaced and plaza trench drains and mounting tracks were cleaned and replaced. Eighteen events were completed in August compared to 7 last year. Collections were up 56% for a total of $28,248.18. ADVERTISING AGENCY Mike Sells reported the experiencefayetteville.com website traffic is up 27% ytd and HMR tax collections are outpacing the state in their increase. The new Fayetteville sign is up at the airport. AY Magazine had a special Fayetteville section in their September magazine. Planning for 2012 will begin shortly. OLD BUSINESS None NEW BUSINESS AMP Proposal Present from the Walton Arts Center were Peter Lane, Terri Trotter, Brian Crowne, Jody Beznoska, and Barb Putnam. They asked for $500,000 to create a permanent structure for the AMP with concessions restrooms, artists' quarters, 1800 covered seats with VIP seating and donor seating, and a Stage House (a permanent stage house with 60 x 40 stage, light and sound capacity, dressing rooms and showers). They estimate the economic impact at $44,000 for AMP patrons. This is a 3.7 million dollar project with one million committed from a donor, a million dollar construction loan, a million in fundraising and WAC cash reserves, and $500,000 from the A & P Commission. Davis thanked them for bringing it to the A & P Commission. He felt like the patrons would spend money at the mall, purchase food, and put heads in beds. He said it was one of the few projects where he could see a return. Tennant said the smaller Town Center concerts had brought people from the region and felt that this was a "no brainer" for HMR to come back tenfold. He said it shows a commitment to Fayetteville from the Walton Arts Center. And this is a chance to be committed to the arts and to them. • • Davis asked how far along they were in getting the project going. Lane said they were about 85% into the contractual stage. Negotiations with contractors have indicated that they can all get it done by April. They have done test bores and this project is a lot of site work. They are working with the planning commission. Brian Crowne said Fayetteville is a perfect routing spot between Kansas City and Dallas and it will be easier to attract artists to the area. Davis moved to support the AMP project with a $500,000 contribution ('h in the fourth quarter of 2011 and the balance in the first quarter of 2012), second by Tennant. Motion carried. Tennant said this would change the entertainment game in Fayetteville. Lyle said Fayetteville would be a hub as a tour stop. Lane thanked the Commission on behalf of the WAC board and staff. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner • Executive Director • • Advertising and Promotion Commission For month of October 2011 Current Year HMR Collected (2120.0912.4101 .00) $ 214,597. 18 Prior Year Collected (2120.0912.4101 .01 ) $ 116. 30 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,758.96 Total Revenues $ 216,472 .44 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (43294.27) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) (56, 133.99) 2009 Property Taxes on Town Center (2120.9120.7602.60) $ ( 12946.70) 2010 Property Taxes on Town Center (2120.9120.7602.60) $ ( 1 ,922 .62) Total Expenses $ (65,422.58) • Total Check to A&P $ 151 ,049.86 This report represents HMR collections through the end of the month. These figures may include past due amounts. • Advertising and Promotion Commission For month of November 2011 Current Year HMR Collected (2120.0912.4101 .00) � $ 203,372 .82 Prior Year Collected (2120.0912.4101 .01 ) $ 155.92 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,002.79 Total Revenues $ 204,531 .53 Annual Bond Audit Expense (2120.9120.7602.60) Fs-- Collection Collection Expense (2120.9120.5333.00) $ (4,070.57) Bank of OK Quarterly Fee (2120.9120.5712.00) F Town Center Bond Payment (2120.9120.5712.00) $ (56, 133.99) 2010 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,204.56) Total Check to A&P $ 144,326.97 This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2008 2009 2009 2010 2010 2011 2011 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $174,005 $166,214 4.48% $166,645 0.00% $179,546 7.74% February $158,693 $167, 141 5.32% $143,940 -13.88% $158,037 9.80% March $172,804 $180,027 4. 18% $172,662 4.09% $169,093 -2.06% April $183,672 $1919542 4.28% $187,730 -2.00% $187,976 0.00% May $1759064 $190,320 8.71 % $185,096 -2.74% $188, 149 1 .65% June $194,447 $190,237 -2. 17% $1840371 -3.08% $205,700 11 .57% July $188,253 $180,944 -3.88% $196,323 0.08% $2059438 4.60% August $174,648 $167,897 -3.87% $180,741 7.65% $189,839 5.03% September $1900244 $176,463 -7.24% $184,471 4.54% $195,427 5.94% October $187,125 $189,728 1 .39% $195, 169 2.87% $214,713 10.01 % November $197,814 $190,887 -3.50% . $213,494 11 .84% $203,529 -4.67% December $174,682 $174,568 0.00% $171 ,511 -0.18% Total $ $291719451 $2,165,969 0.00% $2,182,155 0.75% $21097,446 4.32% \filename Keith M. Glass, CPA 9 *d*W 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 571-0812 fax fax (479) 846-4314 To Commission Members, I * have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of October 31 , 2011 and the related statements of revenue and expenses for the period then ended, and ten months then ended and the period then ended last year, and nine months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the Presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for desibming, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the forth of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. G as$ CPA Date • Email: keith@nwacpa.com wwwnwacpa.com I Fayetteville A&P Commission Statement of Assets. Liabilities & Equity - Modified Cash Basis October 31 , 2011 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 176,789.82 Ist Security A&P General #8714 381 ,656.50 1 st Sec Fay Town Ctr #8722 138, 146.94 Isl Sec. Clinton House #8749 37,261 .26 I st Sec. Conv Visitor #8730 769816. 18 Arvest Payroll Account #4636 22, 170.50 Accounts Receivable 18.48 Due From Other Funds 56, 116.92 Investments 19763,046.57 Investment Adj to Market 101057.07 Total Current Assets 2,6621280.24 Property and Equipment Furniture and Fixtures 41 ,952.36 Equipment 179,689.91 Leasehold Improvements 45,775.99 CVB Building 9309569.02 CVB Land 198,621 .00 Building Additions 318,677.24 Accum. Depreciation (339,396.50) • Total Property and Equipment 1 ,375,889.02 Other Assets Total Other Assets 0.00 Total Assets $ 4,038, 169.26 LIABILITIES AND CAPITAL Current Liabilities Aflac $ 221 . 14 Colonial Life & Ace Ins Payabl (638.00) Federal Payroll Taxes Payable 9, 146.87 FUTA Tax Payable 732.93 State Payroll Taxes Payable 17572.38 SUTA Payable (3.003. 12) Employee Benefits Payable 79614.53 Due to Other Funds 7.341 .89 Due to Town Center 41142.40 Total Current Liabilities 27 131 02 Long- Tenn Liabilities • Total Long-Term Liabilities 0.00 Total Liabilities 771131 .02 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets. Liabilities & Equity - Modified Cash Basis October 31 , 2011 • Capital Beginning Balance Equity 3,879,562.33 Unresticted Fund Balance 281 ,937.74 Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income ( 150,908.36) Total Capital 4,01 I ,038.24 Total Liabilities & Capital S 490382169.26 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Tcn Months Ending October 31 , 2011 • Current Month Year to Date Revenues HMR Tax Revenue $ 214,597. 18 83.21 $ 1 .879,895.27 75.80 Prior Year HMR Tax Revenue 116.30 0.05 12,873.81 0.52 Rental Income 28,056.48 10.88 325,568.88 13. 13 Other Income 2.026.00 0.79 16,439.85 0.66 Parking Revenue 875.00 0.34 41366.00 0. 18 Parking Lease 0.00 0.00 8,680.86 0.35 Gift Shop Sales 204.01 0.08 31534.78 0. 14 Visitor Store 71255.70 2.81 51 ,604.27 2.08 Partnership Income 0.00 0.00 4,400.00 0. 18 Admission Revenue 1 ,440.44 0.56 6,423.57 0.26 Special Projects 0.00 0.00 9,442. 19 0.38 Interest Income Investments 11899.36 0.74 11 ,924.63 0.48 Interest Income Checking 258.22 0. 10 3,855. 17 0. 16 Visitor Guide Ad Income 0.00 0.00 12,075.00 0.49 Hospitality Summit 0.00 0.00 180.00 0.01 WTO Sponsor Income 11175.00 0.46 1 ,260.00 0.05 Fee Refunds 0.00 0.00 (21525.00) (0. 10) Transfer In 0.00 0.00 1303000.00 5.24 Total Revenues 257,903.69 100.00 2,479,999.28 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 3,714.78 0. 15 • Total Cost of Sales 0.00 0.00 3,714.78 0. 15 Gross Profit 257,903.69 100.00 2.476,284.50 99.85 Expenses Signage- Tourism 35.00 0.01 6,814.04 0.27 Credit Card Discounts 423.61 0. 16 41936.88 0.20 Bank Charges 0.00 0.00 437.73 0.02 Parking Expense 0.00 0.00 665.00 0.03 Advertising & Marketing 41019.39 1 .56 3631424.75 14.65 Brochures 0.00 0.00 147,688. 17 5.96 Accounting & Legal Fees 0.00 0.00 5,870.00 0.24 Audit Expense 0.00 0.00 2, 100.00 0.08 Office Expense 1 ,053.33 0.41 12,646.99 0.51 Visitor Store Exp 81640.44 3.35 38,244.25 1 .54 Insurance-Building 91634.00 3.74 91634.00 0.39 Insurance & Health Benefits 61777.03 2.63 48.510.20 1 .96 408 (P) Company Match 976.78 0.38 91167.38 0.37 Car Allowance 300.00 0. 12 31000.00 0. 12 Telephone Expense 11267.53 0.49 8,276.06 0.33 Postage and Shipping Expense (776.91 ) (0.30) 10,644.75 0.4; Tracking Software 0.00 0.00 1 .695.00 0.07 Material & Supplies 0.00 0.00 29019.64 0.08 Rent 0.00 0.00 12,000.00 0.48 Maintenance/Lawn 25.00 0.01 490.97 0.02 Repairs & Maintenance Expense 41458.74 1 .73 126.356.31 5. 10 • Kamensky Fountain Maintenance 384.52 0. 15 5,092. 10 0.21 Linens 3,719.50 1 .44 21 ,452.07 0.87 Publications & Dues 500.00 0. 19 14,415.00 0.58 Travel/Training Expense 4,321 .83 1 .68 25,907. 13 1 .04 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2011 • Current Month Year to Date "faxes & Licenses 0.00 0.00 4,362.23 0. 18 Collections Expense 4,294.27 1 .67 379855.38 1 .53 Payroll Tax Expense 29714.72 1 .05 292195.51 1 . 18 Convention Development 49908.25 1 .90 35,937.08 1 .45 Research Expense 0.00 0.00 475.00 0.02 Contract Labor 4,361 .50 1 .69 449420.99 1 .79 Wages Expense 34,798.73 13.49 3489375.05 14.05 Electricity Utility 41099.56 1 .59 54,706.71 2.21 Gas Utility 272.82 0. 11 91532.09 0.38 Water Utility 171 .99 0.07 8, 126.92 0.33 Cable 812.26 0.31 6,406.51 0.26 Recycling 171 .89 0.07 11444.77 0.06 Security 291 .85 0. 11 4,894.72 0.20 Airport Advertising 0.00 0.00 41170.00 0. 17 Minor Equipment 0.00 0.00 18,077.49 0.73 Minor Equipment Capitalized 0.00 0.00 151 ,055.01 6.09 Airport Info Booth 0.00 0.00 11200.00 0.05 Other Expense 1 ,347.82 0.52 7.813.64 0.32 All Star Games 0.00 0.00 48,308.00 1 .95 Saturday of Champions 0.00 0.00 6, 198.50 0.25 DECA 0.00 0.00 1 ,827.75 0.07 Square Gardens 0.00 0.00 281 .65 0.01 Dickson St Special Project 0.00 0.00 900.00 0.04 Town Center Garden Maint 0.00 0.00 69.04 0.00 Joe Martin 0.00 0.00 2,500.00 0. 10 • Bikes, Blues, & Hot Rods 0.00 0.00 445.00 0.02 LOTO Special Project 15,000.23 5.82 38,509. 13 1 .55 Arts Live Theatre 0.00 0.00 1 .000.00 0.04 Misc Special Project 20,962.31 8. 13 177,723.66 7. 17 Bond Payments-Town Center 56,304.00 21 .83 563.040.00 22.70 Trustee Expense 2,877.61 1 . 12 61852.61 0.28 Transfer OUt 0.00 0.00 130,000.00 5.24 Total Expenses 199. 149.60 77.22 23627, 192.86 105.94 Net Income $ 58,754.09 22.78 $ ( 150,908.36) (6.09) • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 . 2011 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Lust Year Revenues HMR Tax Revenue .S 2147597. 18 S 195,094.64 S 1 ,879,895.27 S 1 ,777,538.56 Prior Year HMR Tax Revenue 116.30 74.20 12,873.81 189990.46 Rental Income 289056.48 29.671 .56 325,568.88 326,714.48 Other Income 2,026.00 0.00 16,439.85 38,761 .20 Travel Hero 0.00 0.00 0.00 99.83 Parking Revenue 875.00 764.00 4.366.00 5.899.00 Parking Lease 0.00 0.00 8,680.86 12.268. 17 Gift Shop Sales 204.01 121 .39 3,534.78 3, 108.66 Visitor Store 7,255.70 2.679.06 51 .604.27 20_185.46 Partnership Income 0.00 0.00 4.400.00 4.600.00 Admission Revenue 1 ,440.44 667. 18 6.423.57 5,203.44 Special Projects 0.00 5,690.00 9.442. 19 8,530.00 Interest Income Investments 1 ,899.36 11907.35 11 ,924.63 27,000. 13 Interest Income Checking 258.22 356.59 31855. 17 2302,05 Visitor Guide Ad Income 0.00 500.00 12,075.00 10,250.00 Hospitality Summit 0.00 0.00 180.00 2.040.00 LOTO Sponsor Income 1 , 175.00 0.00 1 ,260.00 0,00 Fee Refunds 0.00 0.00 (2,515.00) 0.00 Transfer In 0.00 0.00 130,000.00 310.000.00 Total Revenues 2571903.69 237.525.97 2,479,999.28 2.573.691 .44 Cost of Sales Clinton House Gift Shop 0.00 0,00 3,714.78 1 ,990.99 . Total Cost of Sales 0.00 0.00 3,714.78 1 .990.99 Gross Profit 257.903.69 237,525.97 2,476.284.50 2.571 ,700,45 Expenses 540 Film Fest Grant Resir 0.00 0,00 0.00 (771 ()i) Signage- Tourism 35.00 437.00 6,814.04 8.778. 12 Credit Card Discounts 423.61 446.33 4,936.88 3.428.82 Bank Charges 0.00 0.00 437.73 18,94 Parking Expense 0.00 100.00 665.00 1 .000.00 Advertising & Marketing 4,019.39 54,841 .05 363,424.75 256,490.89 Brochures 0.00 3,559.25 147,688. 17 105.736.90 Accounting & Legal Fees 0.00 650.00 5.870.00 6.305.00 Audit Expense 0.00 0.00 2, 100.00 2, 100.00 Office Expense 1 ,053.33 918.73 12,646.99 11 ,622.09 Visitor Store Exp 8.640.44 1 ,724.54 38,244.25 10.480.21 Insurance-Building 91634.00 0.00 9,634.00 0.00 Insurance & Health Benefits 6,777.03 16.081 .86 48,510.20 48.200.26 408 (P) Company Match 976.78 1 ,03736 9, 167.38 8.708.85 Car Allowance 300.00300.00 3.000.00 2.850.00 Telephone Expense 1 .267.53 1 . 106.90 8,276.06 10.749.7,., Postage and Shipping Expense (776.91 ) 1 .914.86 10,644.75 18.906.35 Tricking Software 0.00 0.00 11695.00 1 .695,00 Material & Supplies 0.00 0.00 21019.64 0.00 Rent 0.00 0.00 12.000.00 12.000.00 Maintenance/Lawn 25.00 30.00 490.97 420.00 Repairs & Maintenance Expense 41458.74 71858.94 126,356.31 86,051 .77 • Kamensky Fountain Maintenance 384.52 153.09 5,092. 10 4,42 3.41 Linens 31719.50 2,572.35 21 ,452.07 20.271 .02 Publications & Dues 500.00 1 ,765.00 14,415.00 6,270.95 Travel/Training Expense 4,321 .83 351 .00 25,907. 13 27. 189. 14 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2011 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Taxes & Licenses 0.00 0.00 4,362.23 947.24 Collections Expense 4,294.27 3,903.38 37,855.38 ?5,930.59 Payroll Tax Expense 2,714.72 2,863.76 29, 195.51 30,467.72 Convention Development 4,908.25 2, 100.88 35,937.08 21 ,766.06 Research Expense 0.00 0.00 475.00 0.00 Contract Labor 4,361 .50 3,895.00 44,420.99 38.500.30 Commissions 0.00 0.00 0.00 13,414.06 Wages Expense 34,798.73 37, 119.25 348,375.05 353,521 .83 Electricity Utility 4,099.56 4, 126.38 54,706.71 42.374.03 Gas Utility 272.82 137. 16 9,532.09 9.092. 12 Water Utility 171 .99 1 , 198.86 8, 126.92 6.306.75 Cable 812.26 0.00 6.406.51 1 .488 27 Recycling 171 .89 165.28 1 ,444.77 1 .652.80 Security 291 .85 561 .85 4,894.72 5. 172.71 Airport Advertising " 0.00 0.00 4, 170.00 4,455,0() Minor Equipment 0.00 (2,922.44) 18,077.49 27.468.69 Minor Equipment Capitalized 0.00 0.00 151 .055.01 0.00 Airport Info Booth 0.00 1 ,200.00 11200,00 4.800,00 Other Expense 1 ,347.82 0.00 7,813.64 0.00 Coaches Clinic 0.00 0.00 0.00 17,250.00 4 State Volleyball 0.00 485.00 0.00 985.00 All Star Games 0.00 0.00 48,308.00 30,000.00 Saturday of Champions 0.00 0.00 6, 198.50 2.500.00 7A State Track 0.00 0.00 0.00 1 .500.00 DECA 0.00 0.00 1 ,827.75 1 , 9 .00 Walton Arts Special Project 0.00 0.00 0.00 .;0,44955, 18 Solar Splash Specail Project 0.00 0.00 0.00 5.000.00 • Square Gardens 0.00 0.00 281 .65 0,00 Dickson St Special Project 0.00 0.00 900.00 2.288.00 Town Center Garden Maint 0.00 4,889.62 69.04 7.758.58 AR Air Museum 0.00 0.00 0.00 5.300.00 Theatre Squad 0.00 0.00 0.00 19,871 .86 Joe Martin 0.00 0.00 _soo.00 0.00 Ozark Military Special Proj 0.00 359.59 0.00 509.59 Bikes, Babes, & Bling 0.00 0.00 0.00 18.796.38 Bikes. Blues, & Hot Rods 0.00 0.00 445.00 8.489. 17 National School Boards 0.00 0.00 0.00 2."57 ?6 NCAA Baseball Regional 0.00 0.00 0.00 10.0011.00 NCAA Track Indoor 0.00 0.00 0.00 10.50U.00 SEC Softball Chamionship 0.00 0.00 0.00 1.000.00 Premier Baseball 0.00 0.00 0,00 25160 00 LOTO Special Project 15,000.23 21 ,966.71 38,509. 1 .3 21 ,966.71 Arts Live Theatre 0.00 0.00 12000.00 0.00 Misc Special Project 20,962.31 50,941 .01 177,723.66 117,422. 16 Bond Payments-Town Center 56304.00 55.949.41 563,040.00 559,494. 10 Trustee Expense 2.877.61 1 ,479.59 6,852.61 5,454.59 Transfer OUt 0.00 0.00 130,000.00 310.000.00 Total Expenses 199, 149.60 286,268.55 21627, 192.86 2.467. 133. 15 Net Income $ 58,754.09 S (48,742.58) S ( 150.908.36) S 104.567.30 • See Accountants' Compilation Report Clinton House Museum Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending October 31 , 2011 2011 2011 2011 2011 October October 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 72,071 .00 720071 .00 30,235.00 41 ,836.00 60,000.00 Admission 61000.00 5,000.00 6,531 .89 (531 .89) 500.00 1 ,440.44 51203.44 Special Events - - Gift Shop Sales 5,000.00 4, 160.00 3,712.18 11287.82 416.00 204.10 3, 108.66 Interest 144.00 120.00 141 .05 2.95 12.00 16.33 154.51 Other Income - 960.00 (960.00) Total 83,215.00 81 ,351 .00 41 ,580. 12 928.00 1 ,660.87 68,466.61 Expenses Salary+Benefits 35,865.00 28,250.00 28,212.49 7,652.51 22825.00 21755.00 25,856.52 Payroll Tax Exp 2,870.00 2,260.00 2,231 .56 638.44 226.00 196.99 2,217.87 Insurance-Health 4,025.00 3,350.00 4,321 .96 (296.96) 335.00 461 .15 3, 177.09 401K Match 975.00 780.00 771 .47 203.53 78.00 77.26 637.50 Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 Utilities-$3690 _ Water 11000.00 880.00 11205. 10 (205.10) 120.00 171 .99 867.87 Gas 1 ,345.00 1 ,021 .00 11004.09 340.91 75.00 28.80 896.03 Electricity 1 .060.00 891 .00 905.51 154.49 137.00 53.09 903.96 Telephone Actual 1 ,250.00 1 ,050.00 1 ,246.80 3.20 105.00 275.49 939. 19 Cable 264.43 Materials B Supplies 11100.00 900.00 2,253.24 (11153.24) 100.00 153. 19 1 ,053.27 Credit Card Discount: 750.00 620.00 611 . 16 138.84 65.00 57.99 433.50 Bank Charges - Security 275.00 220.00 196.65 78.35 22.00 21 .85 218.50 Maintenance/Lawn 500.00 500.00 275.00 225.00 50.00 25.00 420.00 Repair/Maintenance 1 ,000.00 800.00 13,271 .93 (12,271 .93) 3,989.95 268. 16 Sales Tax 500.00 405.00 795.39 (295.39) 45.00 Special Projects 1 ,000.00 800.00 667.52 332.48 100.00 142.30 Publications/Dues 200.00 50.00 - 200.00 Travelfrraining 500.00 500.00 562.30 (62.30) 194.99 Gift Shop Items 5,000.00 41500.00 3,767.78 1 ,232.22 1 ,000.00 1 , 990.99 Total 83,215.00 59,777.00 74,299.95 5,283.00 81532.18 520217.74 See Accountant's Compilation Letter 0 Convention Center Bureau Stmnt of Budget. Revenue and Expenses - Modified Cash Basis Month Ending October 31 , 2011 2011 2011 2011 2011 October October 2010 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 313,431.24 313,431.00 100,000.00 213,431 .24 250,000.00 Interest 600.00 500.00 31323 286.77 50.00 37.31 555.40 Partnership Dues 6,000.00 6.000.00 4,400.00 1 ,600.00 4,600.00 Travel Hero 3,000.00 2,500.00 - 3,000.00 99.83 Vial. Ctr. Store 30.000.00 23,000.00 51 ,604.27 (21,604.27) 3,000.00 7,255.70 20.385.46 Special Pmjects - 10,193.85 (10,193.85) 1 ,175.00 19,103.00 First Thursday 5,000.00 4,600.00 4,898.19 101 .81 400.00 2,026.00 Dickson St 1 .500.00 1 ,500.00 - 1 ,500.00 Film Festival - - PremeirBaseball _ - Other Income 3 368 39 (3,366.39) 1 ,980,00 Total 359,531 .24 351 ,531.00 174,775.93 3,450.00 10,494.01 296.723.69 Expenses Salary•Benefits 183.608.00 145.000.00 143,124.68 40,483.32 14,500.00 14,191.25 164,270.86 Payroll Tax Exp 14,688.00 12,240.00 12,170.97 2.517.03 1,224.00 1,134.86 13.843.95 Insurance-Hea0h 25,362.00 20,652.00 20.029.76 5,332.24 2,352.00 1 ,813.53 17,927.86 401K Match 5,508.24 4,590.00 3,862.65 1 ,645.59 459.00 410.28 3,973.98 Telephone 5,000.00 4,168.00 4,423.26 576.74 416.00 786.26 3.715.58 Electricity 4,620.00 3,860.00 4,295.18 324.82 385.00 321.39 3.395.48 Water 650.00 550.00 495.01 154.99 55.00 394.90 Conv & Tourism Develop 40,000.00 37,500.00 22,724.89 17,275.11 2,900.00 2,596.34 20,788.69 Trawl & Training 32,385.00 32,195.00 24,114.83 8,270.17 3,950.00 3,291 .83 21,808.93 Publications/Dues 3,810.00 3.810.00 2,850.00 960.00 4,067.00 Repair/Maintenance 2,000.00 2,000.00 5,999.25 (3.999.25) 400.00 510.45 Office Supp/Printing 12,000.00 10,000.00 4,431.29 7,568.71 1 ,000.00 261.82 5,410.03 Tracking SBware/Maint 2.000.00 2.000.00 1 ,695.00 305.00 1 .695.00 Credit Card Discounts 1 ,000.00 900.00 1 ,691.54 (891.54) 100.00 185.15 771 .79 Texas & Licenses(ASCAF 300.00 300.00 405.34 (105.34) 202.68 Visitor Ctr Store time 20,000.00 18,500.00 38,190,25 (18,190.25) 2,000.00 8.640.44 10.480.21 Education Reimbursement 100.00 - - 100.00 Bank Charges - 182.85 (182.85) Parking Expense 1,200.00 900.00 600.00 600.00 1 ,000.00 Advertising & Marketing - 579.70 (579.70) 1 ,150.00 Special Project - 12.469.59 (12,469.59) 4,269.63 First Thursday 3,900.00 3,600.00 558.14 3.331 .86 400.00 568.14 Dickson St 1 ,500.00 1,500.00 - 1 .500.00 Minor Equipment - 7,996.43 (7,996.43) Premier Baseball - - 25,160.00 Sales Tax - Depreciation Expense Research Exp Exp - 475.00 Total 359,531 .24 304,355.00 313,575.61 30,241 .00 34,201 .29 304.837.00 See Accountant's Compilation Letter Fayetteville Tovm Center 'Stmnt of Budget. Revenue and Expenses - Modified Cash Basis Month Ending October 31 , 2011 2011 2D11 2011 2011 October October 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Ind Service Actual 11 394,880.00 330,386.00 - 296,288.99 98,591.01 38,017.00 26,525.48 299,541 .44 ' Interest - Checking 480.00 400.00 531.30 (51.30) 40.00 59.07 399.99 Parking Revenue 5,562.23 (5,562.23 675.00 18,167.17Daily 7,000.00 8,284.00 1,601.00 5.399.00 405.00 Leases 10,000.00 9.800.00 6,420.12 3,579.88 701.00 Sates Tax Exp (3,500.00) (2,634.00) (377.50) (3,122.50) (333.00) Spada) Projects 10.000.00 10.000.00 - 10,000.00 Misc Revenue - 1,275.00 (1 ,275.00) 12,453.25 Transfer Total 418.660.00 354.236.00 311.301.14 38,830.00 27.459.55 330,561 .85 Expenses Salary+Benefits 156,379.00 124,660.00 111 ,848.80 44,530.20 12,466.OD 11 ,365.82 98.9D7.14 Commissions - 13,414.06 Contract Labor 1.500.00 1,250.00 15,323.49 (13,823.49) 125.00 1,431.50 11 ,000.30 Payroll Taxes 12.510.00 10,190,00 9,363.79 3.148.21 1 ,010.00 665.75 9,348.88 Credit Card Discount. 3,000.00 2.500.00 2,434.18 565.82 250.00 180.47 2,223.53 Insurance 19,827.60 16.376.00 18,052.63 1 ,774.97 1 ,722.00 2,698.05 23,410.62 401K Match 4,69137 3,676.00 2,538.89 2,152.48 407.00 289.24 2,358.71 Utilities Water 6.225.00 4,925.00 6,426.81 (201.81) 475.00 5.043.98 Phone 720.00 600.00 2,608.00 (1.886.00) 60.00 205.78 6,094.98 Electricity 64,741 .00 53,191.00 50,170.66 14.570.34 9,278.00 3,725.08 47,094.65 Gas 11,969.00 9,322.00 6.549.85 3,419.15 169.00 244.02 81198.09 Cable 5,400.00 4,500.00 5.419.70 (19.70) 450.00 547.83 1,488.27 Recycle Oumpster 1 ,980.00 1,650.00 1,445.07 534.93 165.00 171.89 991.88 Postage 500.00 500.00 609.99 (109.99) 558.26 Minor Equipment 22,708.17 (22,708.17) 342,99 Office Expense 6,000.00 5,010.00 5,358.83 641.17 490.00 566.14 3,826.38 Linens 25,000.00 20.830.00 21,452.07 3,547.93 2,083.00 3,719.50 20,271.02 Outside Laundry Repairs 6 Maintenam 60,750.00 47,000.00 64,488.99 (3.738.99) 7,500.00 468.79 68,40D.24 Advertising 6 Promo 3.000.00 3,000.00 27,828.87 (24,628.87) 984.83 5,411.75 TraveVrraining 3,000.00 3,000.00 - 31000.00 2,500.00 Building Insurance 9,000.00 9,000.00 9,634.00 (634.00) 9,634.00 Taxes 8 Licenses 4,000.00 4,000.00 3,395.OD 605.00 735.00 Special Projects 10,000.00 10,000.00 29,955.60 (19.955.60) 15.928.61 39,480.15 Misc 3,667.03 3,667.03 75.00 3.592.03 10.00 Bank Charges - - - Security 5.000.00 4,000.0D 4,676.22 323.78 500.00 270.00 4,954.21 Depredation Eps - 133,880.62 Total 418.960.00 343,047.03 558,243.23 (5,502.61) 37,150.0D 53,307.30 378,052.89 See Accountants Compilation Letter Fayetteville A P Stmnt of Budget, revenue and Expenses - Modified Cash Basis Month Ending October 31, 2011 2011 2011 2011 2011 October October 2010 Annual Budget Year To Date Year To Dale Year Monthly Monthty Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 2,171,850.00 1 ,805.313.00 1 ,879,895.17 291.954.83 190,208.00 214,597.10 1 ,777,538.00 Prior Year HMR Tax Rev - 12.873.81 (12,873.81) 116.30 18,980.46 Interest 35,000.00 29,168.00 12,065.90 22,934.10 2,916.00 1 ,899.36 27,000.13 Visitor Guide ads 15,000.00 15,000.00 12,075.00 2,925.00 10,250.00 Misc Income 17,000.00 17,000.00 6,683.51 10.316.49 13,673.51 Health Retmbursemen 4,893.41 4,089.59 - 4.893.41 407.00 Rental Income 26,306.00 (26.306.00) 1,531 .00 27,173.00 Interest Inc Checking 1500.00 125000 272832 (1,226.32) 125.00 145.51 1 ,192.15 Total 2,245,243.41 1,871 ,800.59 1 .952.627.71 193,656.00 218.289.27 1,875,817.25 Expenses Unrealized GeirVLoss Town Center Fund 675,548.64 562,388.00 563,040.00 112.508.64 56,580.00 56,304.00 559,494.10 Bond Audit Exp 2,000.00 2,000.00 - 2,000.00 2,100.00 Bond Paying Agent Fe 6,000.00 6.000.00 8,852.61 (852.61) 1 .500.00 2,877.61 5,454.59 Workman's Comp Ins 2,600.00 2,600.00 - 2,600.00 Collection Exp 43.437.00 36,102.00 37,855.38 5,581 .62 3,804.00 4,294.27 35.930.59 Transfer to CVO 313,431 .24 313,431.24 100,000.00 213,431.24 250,000.00 Transfer to Clinton Hoi 72,071 .00 72,071 .00 30,000.00 42,071.00 60.000.00 Peace Fountain Maim 10,000.00 8,330.00 1 ,205.64 8.794,36 833.00 Contract Labor - 27,500.00 (27,500.00) 2.750.00 27,500.OD Salaries 81,653.00 68.040.00 66,668.58 14,986.42 6,804.00 6.666.66 84,487.27 Payroll Tex Exp 7,348.77 6,120.00 5.429.19 1 ,919.58 612.00 517.12 5,057.02 Insurance-Health 10,953.51 8.931.00 6,106.35 4,847.16 1 ,011 .00 1,804.30 3,684.69 401K Match 2,449.59 2,027.00 1,994.37 455.22 211 .00 200.00 1,738.66 Car Allowance 3.600.00 3,000.00 3,000.00 600.00 300.00 300.00 2.850.00 Advertising 6 Markelin 400,000.00 325.000.00 335.125.37 64,874.63 40,000.00 3,034.56 253.493.10 Airport Info Booth 5,200.00 5.200.00 1 ,200.00 4,000.00 400.00 4.800.00 Airport Advertising 6,000.00 4,500.00 4,170.00 1 ,830.00 4,455.00 Brochures 150,000.00 139,000.00 147,688.17 2,311.83 15,000.00 102,177.60 Website Update 5,000.00 5.000.00 5.000.00 Signage- Tourism 10,000.00 9,300.00 6,482.26 3,517.74 400.00 25.00 8,778.12 Publication & Dues 2,045.00 1.545.00 11 ,585.00 (9.520.00) 320.00 500.00 2,094.95 Travel raining 5,000.00 5.000.00 1 ,230.00 3,770.00 2,000.00 1 ,030.00 2,685.22 Recycling - 661 .12 Office Sup 8 Printing 1,000.00 1,000.00 2,210.14 (1 .210.14) 100.00 109.49 1 ,449,85 Postage 20,000.00 16,000.00 10,017.17 9,982.83 2,000.00 (794.50) 18,334.92 Professional Services 7,500.00 6.250.00 5,870.00 1 ,630.00 625.00 8,305.00 Stmegic Planning - 385.35 (385.35) ' Audit Expense 2,000.00 - 2,100.00 (100.00) Tovm Center Garden k 10,000.00 10.000.00 - 10,000.00 10.000.00 Square Gardens m - Special Projects 239.176.00 239,176.00 241,186.70 (2,010.70) 20,033.93 106.240.37 Air Museum - - 5.300.00 See Accountant's Compilation Letter Fayetteville A P Stmnt of Budget, revenue and Expenses - Modified Cash Basis - Month Ending October 31, 2011 2011 2011 2011 2011 October October 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget AR H.S. Coaches Clinic - - 17,250.00 Arte Live Bikes, Babes, & Bling - - - 18.796.38 Bikes, Blues. & Hot Rods - 8,489.17 Committee for Mardi Gres DECA Marketing Fash. Show - - 1 ,350.00 H.S. Aftstar Games - - 30,000.00 NWA Coaches Clinic Saturday of Champions _ - State Soccer Finals . 7A Slate Track Meet - - 1 ,500.00 Baseball & Softball Weekend m _ Dickson SI Music - D2,280.00 uathlon 4 State Volleyball Classic - - 500.00 Iron Pig Festival _ Joe Mahn Stage Race w _ Nall School Boards Ozark Valley Triathlon - 2'257'28 Fayettville Night Jam Ozark Millhary Museum - - 509.59 Solar Splash - - 5,000.00 TheatreSOuared - - 19,871.88 Td Sports Kid's & Family Triathlon _ NCAA Baseball Regional - - 10,000.00 NCAA Track Indoor - 10,500.00 SEC Tennis Tournament _ SEC Men's & Women's Indoor _ SEC Softball Championships - - 2,000.00 Wallon Arts Center - - 30,495.18 Misc Expense - 817.70 (817.70) 759.96 Repair & Maintenance 75,000.00 42,000.00 47,885.58 27,114.42 4.000.00 384.52 12.039.42 Minor Equip 50,000.00 62,500.00 4,098.26 45,901 .74 6.250.00 27,125.70 Depreciation Exp 20.000.00 16,650.00 - 20,000.00 1 ,665.00 Bank Charges - 254.88 (254.88) 18.94 Taxes & Licenses - - - 9.58 Convention Development - 12,828.84 2,311 .91 977.37 Unallocated Revenue 6,229.66 6,229.66 6,229.66 Total 2.245,243.41 1 ,985,390.90 1 ,084,763.54 154,415.00 103.108.83 1,736.050.60 See Accountant's Compilation Letter T aye evl a Departmental Correspondence dL AP ANSAS LEGAL • • DEPARTMENT Kit Williams CiN Atlorne y TO: Mayor Jordan Jason B. Kelley Assislan( City Attorney A&P Commissioners CC : Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney i FROM: Kit Williams, City Attorney �44� -- DATE: November 4, 2011 RE: Overdue HMR collection efforts Oops ! The number of cases of overdue HMR taxes being prosecuted by the City Prosecutor' s Office jumped from 14 in September to 23 in October. • Fortunately, it appears that 9 of these cases have a zero balance due and 6 of these were closed. This puts us back to 14 cases in which overdue HMR taxes have not been fully paid. The City Prosecutor collected a total of $5,153.33 of overdue HMR taxes in October. This brings the total year-to-day collection of overdue HMR taxes to $349289.67. CLINTON HOUSE MUSEUM MONTHLY REPORT OCTOBER 2011 The Clinton House Museum had a total of 239 visitors in October. MUSEUM ACTIVITIES AND EVENTS : October 11 " — Bill and Hillary's 36 '' Wedding Anniversary October 15t' — Webcast Watch Party - Decade of Difference: Concert celebrating 10 years of the William Jefferson Clinton Foundation, performances by Lady Gaga, Usher, Bono, the Edge, and more. October 21" — Tulsa Community College, Upward Bound Program Group Tour — 15 attendees October 25" — Cooking with the Clintons Group Tour and Dinner — 27 attendees October 27" — Traveltime Leisure Group Tour — 44 attendees • NOVEMBER EVENTS : November 11i° _ Why Not Travel Group Tour November 16" — Hillary's Birthday and Trolley Line Books Gala — book signing for Martha Dixon, former fashion designer for Sec. Clinton during her time as Fust Lady. Dixon's fust publication, "Triumph Beyond Measure", published by Arthur House Publishing will be featured along with her designs. 6-8pm • CLINTON HOUSE MUSEUM MONTHLY REPORT NOVEMBER 2011 The Clinton House Museum had a total of 163 visitors in the month of November. MUSEUM ACTIVITIES AND EVENTS : November 11 " - Why Not Travel Group Tour November 16`s — Booksigning/Reception hosted by Trolley Line Books—Martha Dixon, former fashion designer for Sec. Clinton during her time as First Lady. Dixon's first publication, "Triumph Beyond Measure", published by Arthur House Publishing was be featured along with her designs. 6-8pm For the fust time since, the Clinton House opened its doors the museum opened on the Friday and Saturday after Thanksgiving. We had an extroidinary amount of visitors those two days and will continue this practice in years to come. For the month of December, Jodie Franklin has rebooked the Clinton House for his annual company Christmas Party on the 17'. After a successful party last year, he was extremely pleased with the • venue and has elected to rent the facilities a second time. i • 0 0 0 Definite Bookings By Booking Date October 2011 Meeting Dates Attnd Peak Rooms $ Value Good to Go with Patti Beth 02/17/2012 42 0 0 4,360 02/17/2012 Good to Go with Patti Beth 03/31/2012 45 0 0 4,671 03/31/2012 - PrimeTime Sports 04/21/2012 500 200 200 103,800 National Qualifying Tournament 04/22/2012 PrimeTime Sports 05/26/2012 500 200 200 103,800 National Qualifying Tournament 05/27/2012 PrimeTime Sports 06/09/2012 500 200 200 103,800 National Qualifying Tournament 06/10/2012 Sub-Total for October 5 Meetings 10587 600 $3200430.60 November 2011 Meeting Dates Attnd Peak Rooms $ Value Fun Time Tours 10/13/2011 42 0 0 4,360 10/13/2011 Fun Time Tours 10/20/2011 40 0 0 4,152 10/20/2011 Hogeye Marathon 8 Relays 04/14/2012 1 ,000 85 85 207,600 Hogeye Marathon 04/15/2012 Mayflower Tours 05/23/2012 45 0 0 4,671 05/23/2012 Tri-State Volleyball Challenge 09/21/2012 500 100 200 155,700 09/23/2012 Mayflower Tours 09/26/2012 45 0 0 4,671 09/26/2012 Mayflower Tours 10/03/2012 45 0 0 4,671 10/03/2012 Sub-Total for November 9 Meetings 11827 355 $420,078.60 0 0 0 Sales Leads by Date Issued October 2011 Meeting Dates Decision Date Attend Peak Rooms $ Value UA Graduate School 02/09/2011 150 0 0 46,710 02/11/2011 UA Volleyball 11/30/2011 1 ,000 100 400 519,000 NCAA 1st/2nd Rounds 12/04/2011 Good to Go with Patti Beth 02/17/2012 02/01/2011 42 0 0 4,360 02/17/2012 PrimeTime Sports 04/21/2012 500 200 200 103,800 National Qualifying Tournament 04/22/2012 PrimeTime Sports 05/26/2012 500 200 200 103,800 National Qualifying Tournament 05/27/2012 PrimeTime Sports 06/09/2012 500 200 200 103,800 National Qualifying Tournament 06/10/2012 Sub-Total for October 28 Meetings 20892 10080 $881 ,469.60 November 2011 Meeting Dates Decision Date Attend Peak Rooms $ Value Fun Time Tours 10/13/2011 42 0 0 4,360 10/13/2011 Fun Time Tours 10/20/2011 40 0 0 4,152 10/20/2011 Joining Forces Conference 11/30/2011 80 35 70 24,912 Counselor Education Program 12/02/2011 Tyson Foods 12/03/2011 11/10/2011 200 0 0 20,760 Information Systems 12/03/2011 Chem Station 12/10/2011 50 0 0 5, 190 12/10/2011 Independent Insurance Agents of Arkansas 03/14/2012 100 50 100 41 ,520 Young Professionals meeting 03/17/2012 1• • • Pollard McDonough Wedding 03/17/2012 30 15 25 9,342 03/19/2012 UA Mathematical Sciences 04/10/2012 60 40 145 37,368 Spring Lecture Series 04/15/2012 Arkansas Recreation and Parks Association 04/11/2012 50 25 30 15,570 Women in Leadership Conference 04/13/2012 Arkansas Historical Association 04/12/2012 100 50 100 31 ,140 Annual Conference 04/14/2012 Hogeye Marathon & Relays 04/14/2012 1 ,000 100 100 207,600 Hogeye Marathon 04/15/2012 UA Electrical Engineering 04/20/2012 115 0 0 23,874 Academy Dinner 04/21/2012 Fayetteville Bicycle Days 04/22/2012 400 0 0 41 ,520 04/22/2012 Mayflower Tours 05/23/2012 45 0 0 4,671 05/23/2012 Tri-State Volleyball Challenge 09/21/2012 500 100 200 155,700 09/23/2012 Mayflower Tours 09/26/2012 45 0 0 41671 09/26/2012 Mayflower Tours 10/03/2012 45 0 0 4,671 10/03/2012 UA Women's Athletics 03/21/2013 3,000 500 2,500 1 ,866,400 2013 NCAA 1st & 2nd Round Women's Basketball 03/26/2013 Sub-Total for November 51 Meetings 51902 31270 $2,5051420.60 0 0 0 Lost Business By Sales Manager MARLO Meeting Dates Attend Peak Rooms $ Value November 2011 UA Volleyball 11/30/2011 1 ,000 100 400 519,000 NCAA 1stl2nd Rounds 12/04/2011 Reason: Selected alternative site Sub-Total for November 1 Meetings 13000 - 400 $5199000 Sub-Total for MARLO 1 Meetings 1,000 400 $5199000 SHELLY Meeting Dates Attend Peak Rooms $ Value November 2011 UA Graduate School 02/09/2011 150 0 0 46,710 02/11/2011 Reason: Meeting/Event Cancelled Sub-Total for November 1 Meetings 150 0 $46,710 Sub-Total for SHELLY 1 Meetings 150 0 $46,710 GRAND TOTAL 2 Meetings 11150 400 $565,710 Printed: 12/9/2011 12:58PM Page 1 of 1 0 Inquiries Tabulated by Source/Mode From: 11/1/2011 To: 11/30/2011 NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system r � Mode Source Source 800 Number e-mail Formatted - Formatted - Totals Bulk First Cl @ Website 3 1 115 0 119 Midwest Living 0 0 41 0 41 Travel Guides Free 0 0 179 0 179 Travel lnforrnation.com 0 0 89 0 89 UA Graduate School 0 0 0 131 131 Totals: 3 1 424 131 559 Page 1 of 1 12/9/2011 12:36 PM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 7664626, (479) 521-5776 - Fax: (479) 5714731 - into@experienoefayetteville.com - Web: v .experiencefayetteville.com • Inquiries Tabulated by Source/Mode • From: 111112011 To: 1113012011 NOTE., This report shows only active modes and sources, and can only display the first nine active modes defined in your system. r � — --- - - mope Source 800 Number e-mail Formatted - Formatted - Totals ' Bulk First Cl @ Website 3 1 115 0 119 Midwest Living 0 0 41 0 41 Travel Guides Free 0 0 179 0 179 Travel lnformation.com 0 0 89 0 89 UA Graduate School 0 0 0 131 131 Totals: 3 1 424 131 559 Page 1 of 1 12/8/201103:02 PM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 5714731 - info@experiencefayetteville.com - Web: www.experiencefayetteville.com ADVERTISING INOUIRIES BY STATE - 2011 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • AE 1 1 Alabama 14 9 4 10 12 5 11 14 12 7 8 106 Alaska 2 4 1 4 2 2 3 1 1 20 Alberta 1 1 0 2 1 1 2 8 AP 1 1 Arizona 12 11 4 5 11 4 15 8 5 6 12 93 Arkansas 125 75 96 96 94 26 97 9020 24 53 796 British Columbia 2 2 2 1 1 1 1 1 8 California 34 27 20 21 51 11 20 19 24 14 24 265 Colorado 8 14 11 8 22 4 8 9 14 31 2 103 Connecticut 1 3 1 1 16 1 1 6 51 35 Delaware 1 1 11 1 4 2 2 1 12 Florida 29 33 22 14 26 8 27 28 29 20 14 250 Geo is 23 15 6 7 15 21 16 3 7 15 128 Hawaii 1 2 1 2 1 1 1 9 Idaho 2 2 2 1 1 2 3 4 3 4 24 Illinois 66 49 37 46 190 36 78 30 91 3 25 651 Indiana 23 30 17 20 98 12 33 23 66 13 25 360 Iowa 36 22 17 15 82 14 24 18 39 11 3 281 Kansas 43 23 30 29 70 18 42 33 32 9 22 351 Kentucky 12 16 4 6 25 1 16 10 12 11 8 121 Louisiana 38 19 19 16 27 14 28 23 10 7 12 213 Maine 1 2 2 3 1 1 3 2 1 16 Manitoba 1 1 1 3 Maryland 6 6 3 9 1 8 10 5 3 6 57 Massachusetts 3 11 4 1 14 2 3 3 4 5 3 53 Michigan 33 32 23 33 105 16 25 15 51 18 12 363 Minnesota 39 28 14 15 72 15 26 11 38 9 10 277 Mississippi 14 14 5 4 13 6 22 20 5 6 35 144 Missouri 139 74 50 57 159 26 75 49 87 19 32 767 Montana 4 3 1 3 7 1 1 3 23 Nebraska 15 8 11 10 47 1 11 8 13 1 6 131 Nevada 7 1 3 1 5 1 2 4 1 4 3 32 New Brunswick 3 4 2 2 1 3 1 16 New Foundland New Hampshire 4 1 1 2 1 2 11 • New Jersey 7 9 51 2 17 12 13 6 8 3 82 New Mexico 5 6 31 1 B 2 2 3 1 5 1 37 New York 19 23 181 11 22 14 17 30 11 9 24 198 North Carolina 25 10 51 8 10 7 11 19 11 6 25 137 North Dakota 3 3 2 1 3 1 2 1 3 3 1 23 Nova Scotia 2 11 11 4 Ohio 27 38 20 29 121 11 29 31 39 13 12 370 Oklahoma 74 22 351 34 57 191 41 40 29 8 23 382 Ontario 5 6 91 4 2 3 7 1 2 4 43 Oregon 3 4 3 7 7 2 3 2 3 0 1 35 Pennsylvania 16 25 12 15 15 5 12 28 121 31 4 147 Prince Edward ISI. 0 0 Puerto Rico 1 1 1 1 1 5 Ouebec 3 2 2 1 2 5 4 1 1 5 26 Rhode Island 2 2 2 1 1 4 21 14 Saskatchewan 1 1 1 1 3 South Carolina 20 9 6 2 1 1 9 9 10 B 6 81 South Dakota 5 2 2 17 8 1 3 2 2 42 Tennessee 15 25 19 16 23 11 28 22 23 101 28 220 Texas 135 82 83 58 100 601 112 100 4345 58 876 Thailand Utah 9 6 1 1 3 2 2 1 4 1 3 33 Vermont 3 1 4 Virginia 12 7 13 9 14 1 4 8 7 9 5 89 Washington 18 6 7 2 14 2 2 9 4 2 1 67 Washington. D. C. 2 1 3 West Virginia 7 8 6 1 9 7 5 7 2 1 53 Wisconsin 42 31 19 20 115 18 43 35 46 21 10 400 Wyoming 4 6 2 2 1 2 17 Military0 TOTAL 1197 880 695 650 1742 399 963 834 840 372 559 0 9119 Fayetteville Visitor Center = 2011 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $854.92 $1 ,262.24 $2,450.88 $5,220.72 $7,370.00 $69356.51 $5,707.79 $9,650.33 $5, 182.26 $7,221 .30 $4,797.54 2ot0Tota/{ _ $557.65 $354.29 _$745.44 _ $2, 166.24 $2,296.32 $2,360.35 $3,516.20 $3,557.59 $2,680.20 $2,889.62 _ $2,515.90 $5,694.64 % Change — - - - from 2010 53.3% 256.3% 228.8% 141 .0% 220.9% 169.3% 62.3% 171 .3% 93.4% 149.9% 90.7% 100.0% Visitor Count 295 238 691 1301 1454 1463 1441 1457 1313 1189 1103 2otoTota& 213 209 432 901 945_ __ 1 ,062 1 ,378 _ __1 ,304 1 ,049 1, 145__ 816 754 % Change from 20/0 38.50% 13 88%1 59.95% 1 44.40% 1 53.86% 1 37.76%1 4.57%1 11 .73% 25. 17%1 3.84% 35. 17% -100.00% 2011 Goal = $30,000/year or $2,500/month 1 2011 Totals Sales $29,334.44 Sales $55,074.49 IL Visitors _ 10208 1 Visitors 119945 4b Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 2010 monthly sales average= I $2,444.541 12011 monthly sales average= 1 $5,097.58 12010 month) visitor average= 8511 2011 monthly visitor averse 1086 2010 sales Per visitor = 1 $2.871 12011 sales per visitor = $4.69