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Home My WebLink About2011-09-12 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION September 12, 2011 2:00 p.m. Fayetteville Town Center 1 . Call to Order — Maudie Schmitt 11 . Reports A. Approval of Minutes for August 8, 2011 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - • D. Visitor Bureau Report — Shelly Walters E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells 111 . Old Business IV. New Business A.AMP proposal from Walton Arts Center V. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING August 8, 2011 Commissioners Present: Brandon Karn, Bill Lyle, Lioneld Jordan, and Justin Tennant. Commissioners Absent: Bob Davis, Hannah Mills, and Maudie Schmitt Staff Present: Marilyn Heifner, Sandra Bennett, Shelly Walters CALL TO ORDER Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on August 8, 2011, at the Fayetteville Town Center at 2:15 p.m. MINUTES Moved by Tennant, second by Lyle to approve the minutes of the July meeting. Motion carried. FINANCIAL REPORT HMR Revenue - Collections for the month of July were $205,438, a 4.60% increase. Year to date increase is 4.62%, with a total of $1,293.939. • Financials - Keith Glass reviewed June financials. All expenses are in line with budgets. Tennant moved to accept financials, second by Karn. Motion carried. Update from the City Attorney - Kit Williams was not present. Marilyn reviewed the report in the A & P packet. CLINTON HOUSE MUSEUM The Clinton House Museum was the site of the press conference unveiling the new Fayetteville Guide. A total of 303 people visited the house. Upcoming events include Bill's 65th birthday party and the Civil War Arkansas 1861-1865 exhibit. A printed Museum Walking Tour has been developed. The tour can be translated into different languages for visitors. CONVENTION VISITORS BUREAU Sales at the Visitor Center were up 62.3% for the month. Visitors increased 4.57%. Definite bookings for the month include the Boone County Master Gardeners, Labette Bank Golden Adventure Club, UA Volleyball Arkansas Invitational, Junquers Travel, A Men's Expo, All Star Week, and Coaches Clinic. Total economic impact of those events is $1,373,274.00. Lost business included the NCAA Outdoor Regionals because of a conflict with dates and Rural Electric Cooperative Association because it was too large for us to handle. • TOWN CENTER Remodeling is complete except for lobby lights, which were damaged in shipment. The staff continues to work to recover from January and February sates slump. They have collected 53% of their annual sales goal. EXECUTIVE DIRECTOR REPORT Marilyn reviewed the calendar for August, September and October. Because of the number of events, it looks like it's going to be a busy fall. That will translate into good HMR collections. ADVERTISING AGENCY Drew Finkbiner reviewed snapshots of traffic on our websites. The agency will begin working on 2013 plans in September. OLD BUSINESS None NEW BUSINESS None There being no further business, the meeting was adjourned. • Respectfully submitted, Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of September 2011 Current Year HMR Collected (2120.0912.4101 .00) $ 195,426.62 Prior Year Collected (2120.0912 .4101 .01 ) $ First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,758.96 Total Revenues $ 197, 185.58 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3,_9_0_8_.53_) Bank of OK Quarterly Fee (2120.9120.5712.00) 1 Town Center Bond Payment (2120.9120.5712.00) $ (56,304.00) ' 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,212.53) Total Check to A&P $ 136.973.05 • — This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2008 2009 2009 2010 2010 2011 2011 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $174,005 $166,214 -4.48% $166,645 0.00% $179,546 7.74% February $158,693 $167,141 5.32% $143,940 -13.88% $158,037 9.80% March $172,804 $180,027 4.18% $172,662 -4.09% $169,093 -2.06% April $183,672 $191,542 4.28% $187,730 -2.00% $187,976 0.00% May $175,064 $190,320 8.71% $185,096 -2.74% $186,149 1.65% June $194,447 $190,237 -2.17% $184,371 -3.08% $205,700 11.57% July $188,253 $180,944 -3.88% $196,323 0.08% $205,436 4.60% August $174,648 $167,897 -3.87% $180,741 7.65% $189,839 5.03% September $190,244 $178,463 -7.24% $184,471 4.54% $195,427 5.94% October $187,125 $189,728 1 .39% $195,169 2.67% November $197,814 $190,887 -3.50% $213,494 11.84% December $174,682 $174,568 0.00% $171 ,511 -0.18% Total $ $2.171,451 $2,165,969 0.00% $2,182,155 0.75% $1,679,204 4.82% Viename • Keith M . Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Fraitie Grove 72753 j (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 571-0812 fax fax (479) 846-0314 To Commission Members, 1 have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of August 31 , 2011 and the related statements of revenue and expenses for the period then ended, and eight months then ended and the period then ended last year, and eight months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis. which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. ! My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. eith M. Glass, 0A P � .5, z Date • Email: keith@nwacpa.com www.nwaCpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis August 31 , 201 I • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 44856 135,617.42 Ist Security A&P General #8714 392,348.52 1 St Sec Fay Town Ctr 48722 129,018.67 1st Sec. Clinton House #8749 38.736.35 Ist See. Conv Visitor #8730 91 ,079.99 Arvest Payroll Account 44636 16. 195.27 Accounts Receivable 18.48 Due From Other Funds 1 .703.53 Investments 1 ,790.451 .83 Investment Adj to Market 10,057.07 Total Current Assets 2,605,427. 13 Property and Equipment Furniture and Fixtures 41 ,952.36 Equipment 179,689.91 Leasehold Improvements 45.775.99 CVB Building 930.569.02 CVB Land 198.621 .00 Building Additions 318,677.24 Accum. Depreciation (339.396.50) Total Property and Equipment 1 ,3759889.02 • Other Assets Total Other Assets 0.00 Total Assets $ 3,981 ,316. 15 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 188.46 Colonial Life & Acc Ins Payabl 75.22 Federal Payroll Taxes Payable 13,524.35 FUTA Tax Payable 732.97 State Payroll Taxes Payable 1 .474.09 SUTA Payable (3.355.63) Employee Benefits Payable 6,367.64 Due to Other Funds 31773.81 Due to Town Center 4, 142.40 Total Curren( Liabilities 26,923.27 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 26,923.27 Capital Beginning Balance Equity 3.879,562.33 Unresticted Fund Balance 281 .937.74 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis August 31 , 2011 • Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income (207,553.72) Total Capital 3.954,392.88 Total Liabilities & Capital S 3,981 .316. 15 • • See Accountants' Compilation Repon Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eight Months Ending August 31 , 2011 • Revenues Current Month Year to Date HMR Tax Revenue S 188,592.60 80. 17 S 1 ,469,871 .47 74.34 Prior Year HMR Tax Revenue 98.00 0.04 12,757.51 0.65 Rental Income 28,987.57 12.32 256,851 .84 12.99 Other Income 4,533.85 1 .93 14.413.85 0.73 Parking Revenue 320.00 0. 14 3.491 .00 0. 18 Parking Lease 0.00 0.00 8, 180.86 0.41 Gift Shop Sales 509.40 0.22 2,951 .56 0. 15 Visitor Store 9,674.69 4. 11 39,441 .37 1 .99 Partnership Income 0.00 0.00 4,400.00 0.22 Admission Revenue 471 .00 0.20 4,023.54 0.20 Special Projects 0.00 0.00 7,680.00 0.39 Interest Income Investments 1 ,758.96 0.75 10,02527 0.51 Interest Income Checking 290.56 0. 12 3,346.78 0. 17 Visitor Guide Ad Income 0.00 0.00 129075.00 0.61 Hospitality Summit 0.00 0.00 180.00 (1.01 Fee Refunds 0.00 0.00 (21525.00) (0. 13) Transfer In 0.00 0.00 130,000.00 6.58 Total Revenues 2359236.63 100.00 1 ,977. 165.05 100.00 Cost of Sales Clinton House Gift Shop 510. 17 0.22 3.671 .58 0. 19 Total Cost of Sales 510. 17 0.22 3,671 .58 0. 19 Gross Profit 234,726.46 99.78 1 .973,493.47 99.81 • Expenses Signage- Tourism 0.00 0.00 6.779.04 0.34 Credit Card Discounts 531 .30 0.23 3,948.22 0.20 Bank Charges 47.79 0.02 421 .80 0.02 Parking Expense 0.00 0.00 665.00 0.03 Advertising & Marketing 11 .428.70 4.86 307.233.28 15.54 Brochures 70, 138.07 29.82 140.027.48 7.08 Accounting & Legal Fees 650.00 0.28 52220.00 0.26 Audit Expense 21100.00 0.89 2. 100.00 0. 11 Office Expense 22154.83 0.92 10,785.22 0.55 Visitor Store Exp 6.717.04 2.86 26.276.09 1 .33 Insurance & Health Benefits 51387.59 229 36,568.48 1 .85 408 (P) Company Match 976.78 0.42 7,213.82 0.36 Car Allowance 300.00 0. 13 2,400.00 0. 12 Telephone Expense 732.78 0.31 61175.33 0.31 Postage and Shipping Expense 2.694.59 1 . 15 10,921 .66 0.55 Tracking Software 0.00 0.00 1 ,695.00 0.09 Material & Supplies 0.00 0.00 563.76 0.03 Rent 0.00 0.00 12,000.00 0.61 Maintenance/Lawn 240.97 0. 10 440.97 0.02 Repairs & Maintenance Expense 11 .410.66 4.85 101 .918.22 5. 15 Kamensky Fountain Maintenance 405.33 0. 17 4,397. 14 022 Linens 2.477.24 1 .05 14,809.81 0.75 Publications & Dues 645.00 027 3,915.00 020 Travel/Training Expense 1 ,920.54 0.82 21 .398.04 1 ,08 Taxes & Licenses 395.00 0. 17 4,362.23 0.22 Collections Expense 3.773.81 1 .60 29,652.58 1 .50 Payroll Tax Expense 2.797.24 1 . 19 26.986.96 1 .36 • Convention Development 1 ,023.56 0.44 26,028.83 1 .32 Research Expense 0.00 0.00 475.00 0.02 Contract Labor 4,400.00 1 .87 35.284.49 1 .78 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eight Months Ending August 31 , 2011 • Current Month Year to Date Wages Expense 34,883.00 14.83 278,771 .28 14. 10 Electricity Utility 14, 171 .41 6.02 44,061 .26 2.23 Gas Utility 259.09 0. 11 9,233.09 0.47 Water Utility 1 ,851 .39 0.79 6,621 .35 0.33 Cable 1 ,249.72 0.53 4,830.62 0.24 Recycling 171 .89 0.07 1 ,272.88 0.06 Security 1 ,971 .85 0.84 4,281 .02 0.22 Airport Advertising 0.00 0.00 1 ,485.00 0.08 Minor Equipment 2,374.54 1 .01 18.077.49 0.91 Minor Equipment Capitalized 21 ,344.32 9.07 133, 173.62 6.74 Airport Info Booth 0.00 0.00 1 ,200.00 0.06 Other Expense 1 , 168.94 0.50 1 , 168.94 0.06 All Star Games 0.00 0.00 48,308.00 2.44 Saturday of Champions 0.00 0.00 6, 198.50 0.31 DELA 0.00 0.00 1 ,827.75 0.09 Square Gardens 0.00 0.00 281 .65 0.01 Dickson St Special Project 0.00 0.00 900.00 0.05 Town Center Garden Maint 0.00 0.00 69.04 0.00 Joe Martin 0.00 0.00 2.500.00 0. 13 Bikes, Blues, & Hot Rods 0.00 0.00 445.00 0.02 LOTO Special Project 0.00 0.00 23,508.90 1 . 19 Arts Live Theatre 0.00 0.00 1 ,000.00 0.05 Misc Special Project 20,087. 17 8.54 156,761 .35 7.93 Bond Payments-Town Center 56,304.00 23.94 450.432.00 22.78 Trustee Expense 19725.00 0.73 31975.00 0.20 Transfer OUt 0.00 0.00 130.000.00 6.58 Total Expenses 290,911 . 14 123.67 2, 181 ,047. 19 110.31 • Net Income S (56, 184.68) (23.88) 3 (207,553.72) ( 10.50) • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eight Months Ending August 31 , 2011 • Current Month Current Month Year to Date Year to Daic Revenues This Year Last Year This Year Last Ycar HMR Tax Revenue S 188,592.60 $ 181 ,099.46 S 1 ,469,871 .47 S 1 ,399,554,50 Prior Year HMR Tax Revenue 98.00 (358.07) 129757,51 17.334.20 Rental Income 28,987.57 20.694.44 256,851 .84 252.81- 1 .35 Other Income 49533.85 17.048.00 14,413.85 .38.76 1 .20 Parking Revenue 320.00 349.00 3,491 .00 4.366.00 Parking Lease 0.00 2.739.95 8, 180.86 12.268. 17 Gift Shop Sales 509.40 427.87 2,951 .56 2,737.43 Visitor Store 92674.69 39661 .50 39.441 .37 15.416.69 Partnership Income 0.00 0.00 4,400.00 4.600.00 Admission Revenue 471 .00 813.67 4,023.54 4, 170.05 Special Projects 0.00 0.00 7,680.00 2.340.00 Interest Income Investments 1 ,758.96 0.00 10,025.27 20.708.92 Interest Income Checking 290.56 244. 12 3,346.78 1 .677.1_ 1 Visitor Guide Ad Income 0.00 0.00 12,075.00 9,750.00 Hospitality Summit 0.00 0.00 180.00 2,040.011 Fee Refunds 0.00 0.00 (2,525.00) 0,00 Transfer In 0.00 0.00 130,000.00 310,000.00 Total Revenues 235,236.63 226,719.94 1 ,977, 165.05 2.098.547.72 Cost of Sales Clinton House Gift Shop 510. 17 0.00 3,671 .58 1 .990.99 Total Cost of Sales 510. 17 0.00 3,671 .58 1 .990.94) . Gross Profit 234,726.46 226,719.94 1 ,973,493 .47 2.096.556.73 Expenses 540 Film Fest Grant Restr 0.00 0.00 0.00 (271 .05 ) Signage- Tourism 0.00 1 ,537.21 6.779.04t B. 796. 1 ,_ Credit Card Discounts 531 .30 425. 11 3.948.22 2.698 G' Bank Charges 47.79 0.00 421 .80 18.94 Parking Expense 0.00 100.00 665.00 Advertising & Marketing 117428.70 32,409.38 307,233.28 01800.00 .0X7.1$ Brochures 70, 138.07 1 ,745.96 140.027.48 102. 177.65 Accounting & Legal Fees 650.00 625.00 5t220.00 5,030.00 Audit Expense 2,100.00 2,100.00 2, 100.00 1100.00 Office Expense 2, 154.83 1 ,221 .21 10,785 22 9.348.74 Visitor Store Exp 6,717.04 3,367.21 26,276.09 8.5 15.57 Insurance & Health Benefits 5,387.59 ( 124.63) 36,568.48 22.823,03 408 (P) Company Match 976.78 543.96 7,213.82 6.623.57 Car Allowance 300.00 150.00 2.400.00 2350.0 Telephone Expense 732.78 672.33 6. 175.33 8.866.28 Postage and Shipping Expense 2.694.59 3.562. 12 10,921 .66 16.475.50 Tracking Software 0.00 0.00 1 ,695.00 1 .695.00 Material & Supplies 0.00 0.00 563.76 0.00 Rent 0.00 0.00 12,000.00 12.000.00 Maintenance/Lawn 24097 30.00 440,97 3 ;000 Repairs & Maintenance Expense 11 .410.66 5,578.54 101 ,918.22 63. 190.01 Kamensky Fountain Maintenance 405.33 155.06 4.397. 14 3,555.06 Linens 2,477.24 2,010.74 14.809.81 15.699.96 Publications & Dues 645.00 0.00 3,915.00 4,505 95 Travel/Training Expense 19920.54 807.38 21 ,,;98.04 26,838. 13 • Taxes & Licenses 395.00 235.00 4.362.23 947.24 Collections Expense 39773.81 3,614.83 29,652.58 28,337.78 Payroll Tax Expense 21797.24 1 ,680.28 26,986.96 24.730:36 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eight Months Ending August 31 , 2011 • Current Month Current Month Year to Dare Year to Date This Year Last Year This Year Last Year Convention Development 1 ,023.56 3,879.44 26,028,83 17.289.05 Research Expense - 0.00 0.00 475.00 0.00 Contract Labor 4,400.00 3,542.50 357284.49 3442,;,30 Commissions 0.00 11827.36 0.00 13,414.06 Wages Expense 34,883.00 19,798.95 278,771 .28 279, ISU.06 Electricity Utility 14, 171 .41 7,024.50 44,061 .26 31 ,805.78 Gas Utility 259.09 139.07 9,233.09 8.831 .36 Water Utility 1 ,851 .39 857.47 6,621 .35 4,948.76 Cable 1 ,249.72 89.40 4.830.62 715. 14 Recycling 171 .89 165.28 1 ,272.88 1 ,32'24 Security 1 ,971 .85 501 .85 4,281 .02 4,049.01 Airport Advertising 0.00 0.00 1 .485 .00 2.970.00 Minor Equipment 2,374.54 0.00 18,077.49 30.391 . 13 Minor Equipment Capitalized 21 ,344.32 0.00 133, 173.62 0.00 Airport Info Booth 0.00 0.00 1 ,200.00 3,600.00 Other Expense 1 , 168.94 0.00 1 , 168.94 0.00 Coaches Clinic 0.00 0.00 0.00 17,250.00 .All Star Games 0.00 0.00 48,308.00 30.000.00 Saturday of Champions 0.00 0.00 6. 198.50 2,500,00 7A State Track 0.00 0.00 0.00 1 ,500.00 DECA 0.00 0.00 1 .827.75 1 ,350.00 Walton Arts Special Project 0.00 0.00 0.00 30.495. 18 Solar Splash Specail Project 0.00 0.00 0.00 5.000.00 Square Gardens 0.00 0.00 281 .65 0.00 Dickson St Special Project 0.00 0.00 900.00 2.288.00 Town Center Garden Maint 0.00 0.00 69.04 2.868.96 AR Air Museum 0.00 0.00 0.00 5.300.00 • Theatre Squad 0.00 0.00 0.00 19,871 .86 Joe Martin 0.00 0.00 2,50 0.00 Military Special Proj 0.00 0.00 0.U00 0.00 150.00 Bikes, Babes, & Bling 0.00 0.00 0.00 18.796.38 Bikes, Blues, & Hot Rods 0.00 0.00 445.008.489. 17 . r 17 National School Boards 0.00 0.00 0.00 2,257257.26 NCAA Baseball Regional 0.00 0.00 0.00 10.000.00 NCAA Track Indoor 0.00 0.00 0.00 10,500.00 SEC Softball Chamionship 0.00 0.00 0.00 2,000.00 Premier Baseball 0.00 20,710.00 0.00 25. 160.00 LOTO Special Project 0.00 0.00 23,508.90 0.00 Arts Live Theatre 0.00 0.00 1 .000.00 0.00 Misc Special Project 20,087. 17 29,272.96 156.761 .35 63.751 . 10 Bond Payments-Town Center 56.304.00 559949.41 450,432.00 447.595.28 Trustee Expense 1 ,725.00 1 ,725.00 3,975.00 3,975.00 Transfer OUt 0.00 0.00 130,000.00 310.000.00 Total Expenses 290,911 . 14 207,929.88 2. 181 ,047. 19 2.029..148.03 Net Income $ (569184.68) $ 18,790.06 S (207,553.72) $ 67,308.70 • See Accountants' Compilation Report Clinton House Museum Stmnt of Budget, Revenue Expenses - Modified Cash Basis Month End August 31, 2011 2011 2011 2011 2011 August August 2010 Annual Budget Year To Data Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 72,071.00 72,071 .00 30,235.00 41,836.00 60,000.00 Admission 6,000.00 4,000.00 41131.86 11868.14 500.00 471 .00 4,170.05 Special Events - - - Gift Shop Sales 5,000.00 3,328.00 3,128.87 1,871.13 416.00 509.40 2,737.43 Interest 144.00 96.00 108.58 35.42 12.00 18.17 112.32 Other Income 96D.00 (960.00) Total 83,215.00 79,495.00 38,564.31 928.00 998.57 67,019.80 Expenses Salary*Beneras 35.865.00 22,600.00 22,604.99 13,260.01 2,825.00 2,815.01 20.436.52 Payroll Tax Exp 2,870.00 1 ,808.00 1.837.58 1,032.42 226.00 196.99 1,797.36 • Insurance-Health 4,025.00 2680.00 3,399.66 625.34 335.00 431.96 2,038.26 401K Match 975.00 624.01) 616.95 358.05 78.00 77.26 487.50 Rent 24,000.00 12,0DO.00 12,000.00 12,001).00 12,000.00 Utilities-$3690 - Water 1,000.00 600.00 760.61 235.39 185.00 220.76 587.86 Gas 1,345.00 902.00 949.11 395.89 44.00 24.43 846.70 Electricity 1.060.00 640.00 715.34 344.66 113.00 186.19 680.04 Telephone Actual 1.250.00 840.00 847.42 402.58 105.00 111 .70 741.33 Materials 8 Supplies 1,100.00 700.0D 1,717.99 (617.99) 100.00 152.03 560.07 Credit Card Discount! 750.00 490.OD 499.34 250.66 65.00 54.34 344.61 Bank Charges - - Security 275.00 176.00 152.95 122.05 22.00 21.85 174.80 Maintenance/Lem 500.00 400.00 225.00 275.00 50.00 50.00 330.00 Repair/Maintenance 1,000.00 600.00 9.281.98 (6201.98) 200.00 2,553.15 268.18 Sales Tax 500.00 315.00 795.39 (295.39) 45.00 Special Projects 1 ,000.00 60D.00 667.52 332.48 142.30 Publications/Dues 200.00 - - 200.00 104.27 TraveUTraining 500.00 500.00 562.30 (62.30) 194.99 Gift Shop Items 5,000.00 3,500.00 3.671.58 1 ,328.42 510.17 1,990.99 Total 83,215.00 49.975.00 61,309.71 4.393.00 7,405.84 43.725.76 See A000untant's Compilabon Letter • I Oartif eat Visitors wreau Slam Of RLKISI. R"InAC Expense - Modif20 QOn Bavls Alom11 EM August 31. 2011 2011 2011 ZO11 2011 Atpusl AWust 2010 M a18u00ot Year TO Oom Year TO Dam Yeal Mor" 1aWe1N Yew TO lhte Attumulaled A 81 Babnoo Budget Aural Actual BWpet RovpnuP Tramfar from ASP 313431.24 250,000.00 100,000.00 213.431.26 250,000.00 Wentsl BMW 400.00 237.73 302.27 W.W 42.19 447.41) Pertmrship Dues 6,oW.W 4.40D.00 4.40D.W 1.800.00 4,600.00 Trarel Hem 3.000.00 1,500.00 - 3,WO.W Vis!. CO. Saint 3.000.0 17,000,00 39.441.37 (9,441.37) 3.0011.00 9.8]4.89 15.418.89 sl=w Na)eals - 0.833.85 (8.933.85) 3,259.85 19,10300 First TAwOult 5.000.00 3,80.00 1,110.0 3,090.00 400,00 1,98.00 D1Gaon61 1.500.00 t,SWW - 1,5W.W BMW Rn FesiNet - - PremHl 8e390a6 - - ONwlrcome 3,38839 43.369.39) 16.39 TMI 359,531.24 278.800.00 16],489.34 3.950.00 12,982.12 291,50,0 Expemes 6emry.8emele 183,0800 116.0.0 114,695.46 68,912.54 14,5WA0 13.600.75 128.489.13 Payroll Tax EV 14,00.00 9.79200 9.9M49 4.75651 1.224.00 1,135,87 11.96,06 Im11rB9p@Ikaa11 25,382.00 18.050.00 15,810.48 9.451.52 2,250.00 2,T35.W 11496.70 401K 6Ltch 5.508.24 3,872.00 3,042.09 2,466.15 459.00 410.29 2,83242 TeLp7ane 5.0000 3,328.00 9,179.03 1.82(1.3] 416.0 369.11 2.781.51 • @ idry 4,020.00 3,015.00 3.530.00 1,081.92 00.00 l.n5,48 2.811.a Waler 65.00 440.00 433.41 21659 550 100.35 30.85 canv 8 Taulisrn M"Im 40,0.0 32.100.00 15,120.56 24.071.45 3.00.00 a 58 16.311.68 Tmwl B TroiNng 32,385,0 28,570,00 20.635.74 11.74926 4,000.00 1,920.54 21,67.(13 Rblhalklnsf0ues 3.910.00 3,810,0 2650W 96.0 20.0 645,0 2.11020 RopaifM ftg nar 2.0W.00 161)(1W 5011.19 (3,31.10) 400.00 190.97 420.51 Officefi PP4Prlateg 12.WO.W B,WO.W 4,W9.2T 7.930.73 1.OW W 1,205.24 4.716.66 TrOCIUM SBArwomaint 2,WO.W 2.OW.W 1,696.W 305.00 1,695.00 Cmdil Card nsoalaas 1,WO.W 7W.W 1.424,45 (42415) 1W.W 180.16 560.26 Testes S leenses(ASCAF 300.W 300.00 40.34 (105,39) 202.68 Vollw Car Saire lens M.OW,W 15.500.00 M,2M,W (8,276,00) 2.000.W 61717.00 81515.57 Edua6 RPkebumemcm - - Bankplar9es - 102.65 (182.65) Parklag Exp rvm 1.200.00 BMW BMW BW OD IW.W WO.00 AdverlisOp 6 Morlmft - 5].70 (5]9.7% 317.62 1,150.00 Spirals! Prgw - 10,80,37 (10.860.37) 545.50 4,289.53 Feel TOumda7 3,9W,00 27W.00 - 3,900.00 SW.W Dkksm St 1,5W.W 1,500W 1.SW.W Bill)00 Mi1ar E9upmenl 7.986.43 (7,98.43) Premier 8ase6all Saks Tax - - 25.16000 Depmclaeon FapOrfn Rescwm EaD - 475 W Tole) 359,531.24 247.Bn W 249.BOB.7 31,334 W 32,154.39 248,1]911] See ArmlrntanlY L prlatpn Ultw • Fayallev8e TO Cemb SIMM of BWgct, Revenue Espeme - Modified Cash Basis Month EW August 31. 2011 2011 2011 2011 2011 Augwl Atg14t 2010 Annual Bu09el Year To Dme Year To Date Year MonlMy mor" Year To Date M Umulated Aural Balance Budget Actml Mal 9W9e1 Revonlm Rental Intl SeMm Aoaal 11 394,880.00 250.666.00 231,1152.95 103.027.0.5 31.916.00 28.221.18 231148.35 Interest - Che m 480.00 320.00 417.68 62.34 40.00 59.20 312.91 PaMug Reverooe 4.187.23 (4.187.23) 320.W 4,369.00 Daly 7.WO.W 5,414.03 I,W1.W 5,399.03 534.W leases 10WO.W 9099.W 6.420.12 3.579.88 12268.17 Sales Tex Esp (3,500.00) (1.9m.W) (377.60) (3.122.50) (333.00) Specht Pm)em lo,OW.W - - 10.00303 MLvc Revemie - 1.275.03 (1,275.W) 1,275.W 12,453.25 Transfer Toth 418,M) W 283,531.00 245.37046 W.157.W 27,875.38 260.5`.4.68 Exponaau Salwy48eneNa 156.379.00 BB,728W 89.157.57 67,221.43 12466,00 11."4.60 78.320." Commissions 17.414.08 Connect Ubw 1,500.00 I,OW.W 12,144.49 (10.6".40) 125.03 1410.03 0423.30 PoyroO Tem 12,510.00 B.170.W 7,834.15 4,075.85 1.010 OD 937.46 7,773.08 Creeil Caro Wmunls 3.WO.00 2,Oo0.00 2,024A3 875.57 250.00 288.60 1,78573 Imurmnam 19.827.80 12.932.W 13.50998 6.31782 1.722.W 1,84080 8,"5.30 4011< 161altll 4,691.37 306203 1.98041 2,730.86 407.00 289.24 1,842.47 D1lalles Water 6."6.00 4AW.W 5,423.33 801.67 5WW.W 1,522.28 4,019.05 Rale 720.00 490.00 2.14828 (IA2828) MIX) 261.87 5.354.14 secuiely 64,741.0 4030403 40,4T2.48 24,268,52 4.950.00 12.932.12 37,334.38 Gas 11,969,00 8,988.W 8.30583 3,663.17 52.03 234.66 7,984.88 Cede 5,40O.W 3,0W W 4,106.24 1,291.76 450.0 527.34 715.14 Rec/M Dumpstcr 1,980.00 1,32(I.W 1,273.18 708.82 165.00 171.89 WIA2 Pwtagc SW.W 300.W 10999 390.01 50227 Mam EOumnwnl - 4.826.78 (4.928.78) 2,374.54 342." Mem Expense 0.003.W 4,OW.W 4,782.89 1,207.31 490.00 797.56 2,79246 Linen 25.OW W 18,664.00 14,1103.81 10,190.19 2,W3.00 2.477.24 15.608.96 Urblde l ry Repairs & Mafnlercmr 60,750.W N.OW.W 48.815.81 11,94.19 1.SW.0 8,857.51 31.849.17 Advctuug & prumo 3.OW,W 3,OW.W 926.64 2.073.38 1.678.14 Travtl/Tmh g 3.03000 3.000.03 3,WO.W 2,003.03 2,500.00 Bu lxtg lnwmnm 9,000.00 9.WO.W Taves & I.imnses 4,00000 4,OW.W 3.395W 605.00 395.00 735.W Spedal Projects lo.moo 5.000.00 10.33117 (331.33) 1,747.17 10.70397 MBC 3.687.03 2.667.03 05.W 3.W203 Bahl Charges SeeMy 5.000 W 3,030 00 4.1 W 22 89378 Mm 1.95000 387421 Depractamn EVs - 133,88062 21.34432 Tocol 418600.00 259.29503 414,22228 28.78000 72.12458 267.78602 See ACCwntenrs Compsatian Letter Fayetteville Al Commission Stmnt of Budget, Revenue Expense - Modified Cash Basis Month End August 31, 2011 2011 2011 2011 2011 August August 2010 Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 2, 171,850.00 1 ,438.162.00 1 ,469,871.47 701,978.53 168,377.00 188,592.60 1 ,399,554.50 Prior Year HMR Tax Rev - 12,757.51 (12,757.51 ) 99.00 17,334.20 Interest 35,000.00 23,336.00 10,025.27 24,974.73 2,916.00 1,758.96 20.708.92 Visitor Guide ads 15,000.00 15,000.00 12,075.00 2,925.00 9,750.00 Misc Income 17,000.00 17,000.00 6,683.51 10,316.49 16,503.57 Health Reimbursemen 4,893.41 3,255.59 - 4,893.41 407.00 Rental Income 22,025.00 (22,025.00) 2,750.00 21,673.00 Interest Inc Checking 1,50 00 t 000 00 2 582 81 (1,082.81) 125.00 171.00 804.58 Total 2,245,243.41 1 ,497,753.59 1,536,020.57 171 ,825.00 193,370.56 1 ,486,328.77 Expenses Unrealized Gain/Loss Tom Center Fund 675,548.64 449,296.00 450,432.00 225.116.64 56,162.00 56.304.00 447,595.28 Bond Audit Exp 2,000.00 2,000.00 - 2,000.00 2,000.00 • Bond Paying Agent Fe 6,000.00 4,500.00 3,975.00 2,025.00 1,725.00 3,975.00 Workman's Comp Ins 2,600.00 2,60D.00 Collection Exp 43,437.00 28,760.00 29,652.58 13.784.42 3,367.00 3,773.81 28,337.78 Transfer to CVB 313,431.24 313,431.24 100,000.00 213.431 .24 113,431.24 250,000.00 Transfer to Clinton Hm 72,071.00 60,000.00 30,000.00 42,071.00 60,000.00 Peace Fountain Maint 10,000.00 6,664.00 1,205.64 8,794.36 833.00 Contract Labor - 22,000.00 (22,000.00) 2,750.00 22,000.00 Salaries 61 ,653.00 54,432.00 53,333.26 28,319.74 6,804.00 6,666.64 51 ,903.95 Payroll Tax Exp 7,348.77 4,896.00 7,585.74 (236.97) 612.00 527. 12 4,060. 16 Insurance-Health 10.953.51 7,040.00 3,748.66 7,204.65 880.00 379.69 (157.23) 401K Match 2,449.59 1,605.00 1 ,594.37 855.22 205.00 200.00 1 ,361.16 Car Allowance 3,600.00 2,400.00 2,400.00 1 ,200.00 300.00 300.00 2,250.00 Advertising 8 Markefin 400.000.00 250,000.00 305,836.13 94,163.87 40.000.00 11 ,111 .08 198, 157.07 Airport Info Booth 5,200.00 4,800.00 1.200.00 4,000.00 1,200.00 3.600.00 Airport Advertising 6,000.00 3,000.00 1 ,485.00 4,515.00 2.970.00 Brochures 150,000.00 114,000.00 140,027.48 9,972.52 10,000.00 70,138.07 102.177.65 Website Update 5,000.00 5,000.00 - 5,000.00 Signage- Tourism 10.000.00 6,900.00 6,457.26 3,542.74 400.00 8.966.12 See Accountant's Compilation Letter • Fayetteville A2 Commission Shnnt of Budget, Revenue Expense - Modified Cash Basis Month End August 31, 2011 2011 2011 2011 2011 August August 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Publication & Dues 2,045.00 1,225.00 1,065.00 980.00 1,594.95 TraveVTraining 5,000.00 3,000.00 200.00 4.800.00 2,535.22 Recycling - - 661 .12 Office Sup & Printing 1,000.00 600.00 1 ,392.41 (392.41) 100.go 623.38 1,400.58 Postage 20,000.00 12,000.00 10,811.67 9,188.33 1,500.00 2,694.59 15,920.06 Professional Services 7,500.00 5,000.00 5,220.00 2,280.00 625.00 650.00 5,030.00 Stmegic Planning - 385.35 (385.35) Audit Expense 2,000.00 - 2,100.00 (100.00) 2.100.00 2.100.00 Town Center Garden P 10,000.00 - - 10,000.00 Square Gardens _ - w Special Projects 239, 176.00 239.176.00 221 ,152.77 18,023.23 18,340.00 51,508.06 Air Museum - 5,300.00 AR H.S. Coaches Clinic - - Arts Live - • Bikes, Babes, & filing - - 10,796.38 Bikes, Blues, & Hot Rods 8,489.17 Committee for Mardi Gras _ - DECA Marketing Fash. Show - 1.350.00 H.S. Allstar Games - - 30,000.00 NWA Coaches Clinic - - 17.250.00 Saturday of Champions - - 2,500.00 State Soccer Finals _ 7A State Track Meet - - 1,500.00 Baseball & Softball Weekend _ Dickson St Music - 2.288.00 Duathlon - _ 4 State Volleyball Classic - - Iron Pig Festival _ _ Joe Martin Stage Race - - Nall School Boards _ 2,257.26 Ozark Valley Triathlon _ Fayettville Night Jam Ozark Millitary Museum - - 150.00 See Accountant's Compilation Letter • Fayetteville A3 Commission Stmnt of Budget, Revenue Expense - Modified Cash Basis Month End August 31 , 2011 2011 2011 2011 2011 August August 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Solar Splash - 5,000.00 ThestreSquared - - 19,871 .86 Td Sports Kid's & Family Triathlon - - NCAA Baseball Regional - - 10,000.00 NCAA Track Indoor - - 10,500.00 SEC Tennis Tournament - SEC Men's & Women's Indoor _ SEC Softball Championships - - 2,000.00 Wahon Arts Center - - 30,495.18 Misc Expense - 57.74 (57.74) Repair & Maintenance 75,000.00 34,000.00 41 ,709.99 33,290.01 4,000.00 405.33 13,962.38 Minor Equip $0,000.00 50,000.00 4,098.26 45,901.74 6.250.00 30,048.14 Depreciation Exp 20,000.00 13,320.00 - 20,000.00 1 ,665.00 Bank Charges - 238.95 (238.95) 47.79 18.94 • Taxes 8 Licenses _ - - Convention Development 10.514.93 1,000.00 977.37 Unallocated Revenue 6,229.68 6,229 66 6,229.66 Total 2245,243.41 1,683,474.90 1,459,880.39 250,334.24 179,736.50 1 ,480,701.63 See Accountant's Compilation Letter • Ta le Departmental Correspondence7yrrdulamm Kit William Ci(y Ailorncr TO: Mayor Jordan .Elson B. K01V% A&P Commissioners Assistant City Atiornrr CC : Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: October 5, 2011 RE: Overdue HMR collection efforts I guess it is good news that the City Prosecutor' s Office reports no new overdue HMR tax collection cases began last month. Two of the 14 remaining cases were closed with zero delinquent balances. Two other cases remained open, but with zero delinquent balances. No overdue HMR taxes were collected last • month so the year-to-date collection amount remains at $29, 136.34. It would be good if the City Prosecutor never had to collect overdue HMR taxes because every hotel and restaurant fully and timely paid their HMR taxes collected from their customers. However, the significant reduction in late or non- paying restaurant owners is probably due to the City Prosecutor's sustained prosecution efforts against those few managers who disobeyed the law. The vast majority of hotel and restaurant owner/managers have always paid their required HMR taxes properly. It was partly to ensure they would not be at a competitive disadvantage because they followed the law that I asked the City Prosecutor to increase his prosecution efforts against non-payers. Now after collecting more than half a million dollars in overdue HMR taxes, the City Prosecutor's efforts hopefully are reducing the number of owners/managers who fail to obey the HMR tax Iaw. • CLINTON K. JONES ® MANDY FINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR y � 1; T9 E+ all: hotchece�el.fayeeavlee.ar.ue BRIAN THOMAS Y 1 PHONE: (479) 5754777 4RRaa94S (479) 5754776 • DEPUTY CITY PROSECUTOR Not Checks: 1479) 5754264 OFFICE OF CITY PROSECUTOR FAX # : (479) 5754777 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: October 3, 2011 RE: Status of Active HMR cases . When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. I . Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 Business Closed Active Criminal Summons 2. Boars Nest BBQ William D. Houston III Settled: 9/28/11 • Don W. Ray Delinquent Balance: -0- William M. Ray Case Closed 3. Brenda's Drive-In Collin L. Wilkins Delinquent Balance: -0- Active Criminal Summons 4. Butcher Block Gary W. Bell Delinquent Balance: $ 1 ,871 .28 Business Closed Active Contempt of Court 5. Dominoes Pizza Lloyd W. Hardison Delinquent Balance : $4,390.66 Business Closed FTA Wan-ant 6. Habibi Michael S. Gumm Active Criminal Summons Delinquent Balance: No Forms 7. Hogwild Pizzeria David S. Mackey Letter Business Closed Delinquent Balance: $ 1 ,330.00 8. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,467.00 Telecommunication Device for the Deaf TDD (479) 521-1311S 176 South Church, Suite 2 - Fayetteville, AR 72701 • Kit Williams October 3, 2011 • Page 2 9. Shanghai Chinese and Hsiao L. J. Shen Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 10. Shelton Tucker Craft Don A. Foster Arraignment: 10/03 American Legion Post #27 Rodney L. York FTAS Warrant Delinquent Balance: -0- 11 . Soul Restaurant & Lounge Casey E. Dighero Paid: -0- Business Closed Delinquent Balance: $743.64 12. Uncle Gaylord's Hiram F. Brandon Arraignment: 10/3 Business Closed Delinquent Balance: No Forms 13 . Willy D's William D. Houston III Settled: 9/28/ 11 Don W. Ray Delinquent Balance: -0- William M. Ray Case Closed 14. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $2,042.00 Business Closed FTA Warrant • TOTAL: $0.00 • CLINTON HOUSE MUSEUM MONTHLY REPORT SEPTEMBER 2011 The Clinton House Museum had a total of 212 visitors in September. MUSEUM ACTIVITIES AND EVENTS : August 27h — September 11'h — Traveling Exhibit, "Civil War Arkansas 1862-1865" — The Arkansas Civil War Sesquicentennial Commission, in cooperation with the Old State House Museum and the Arkansas Humanities Council's traveling exhibit about the state's involvement in the war is currently on display at the House. The exhibit includes a timeline and dozens of images of people, places and battles in Arkansas and will be making its way across Arkansas for the next 4 '/z years. The House is the fust outside venue to host this Exhibit. September 2"d- Two-page feature in the Arkansas Democrat-Gazette's WHAT'S UP section, focusing on the House and Billgrimmage Tour September Yd — Latinos for Obama Reception — this event, hosted by the National Hispanic Caucus included a watch party for the Razorbacks vs. Troy Football game • September 10'h — Book Signing — "Fayetteville" by Charles Alison and Ellen Compton on behalf of the Washington County Historical Society, 1-3pm September 19d — Group Tour — School Kids Connection, Donald W. Reynolds Boys and Girls Club - September 24' — Curator, Kate Johnson features in Arkansas Democrat Gazette — Home & Style section's "Personal Space" Column September 27" — Clinton House Museum Board of Directors Meeting — the Board welcomed Judge Marilyn Edwards as its newest member OCTOBER EVENTS : October 5'"- Garden Party — Tulsa Botanical Garden Society, Dr. Paul Reagan October 11d — Bill and Hillary's 36'" Wedding Anniversary October 15d' — Webcast Watch Party - Decade of Difference: Concert celebrating 10 years of the William Jefferson Clinton Foundation, performances by Lady Gaga, Usher, Bono, the Edge, and more. October 25' — Cooking with the Clintons Group Tour and Luncheon October 26d' — Hillary's Birthday and Trolley Line Books Gala — book signing for Martha Dixon, • former fashion designer for Sec. Clinton during her time as First Lady. Dixon's fust publication, "Triumph Beyond Measure", published by Arthur House Publishing will be featured along with her designs. 7-9pm Fayetteville Town Center, Manager's Activity Report September 1 , 2011 to September 30, 2011 • Sales: r SEPTEMBER SEPTEMBERMonth YTD YTD YTD 2010 (base) _ 2011 _ % Change 2010 2011 % Change les I (# returned contracts by log date — GL 21 12 (43%) 151 135 (10%) Complete Events (Paid/Sponsored) 24 22 (8%) 158 157 (.6%) EMS Calendar - attached Sales $30,865.00 $25,500.00 (17%) $250,568.06 $219,004.871 (13%) $ returned contracts by log date — GL Collections '• $ - Payment Lo $41 ,496.57 $38,523.06 (7%) $290,856.68 $285,280.831 (2%) Credit -0- -0- NA -0- 0- NA $ - GL Average per Contract ($ Sales Sales $1 ,469.76 $2, 125.00 45% $1 ,659.39 $1 ,622.26 (2%) / # •• We collected $38,523.06 in rentals and incidentals in September. We have reached 69% of our 2011 sales goal. Operations Items: • General Maintenance • Fountain leak • Marketing, Sales and Public Relations: • Artini o Lynn selling booth space to artist o Collin contacting area bartenders o Sandra working on marketing and sponsorships • Here Comes the Bride o FTC Team working on vendors and marketing Event List: • September 1 — ABC Home Inspection • September 17 — Zeta Phi Beta • September 1 — First Thursday Reception • September 19 — U of A Admissions • September 2 — ABC Home Inspection • September 23 — ASLA Conference • September 3 — Garcia Reception • September 24 — FHS 2001 Reunion • September 3 — Hispanic Caucus • September 24 — NWA Filipino Association • September 4 — Hispanic Caucus • September 26 — Fay Chamber B'fast • September 9 — NWA Trial Lawyers • September 27 — Smart Step • September 10 — Hickerson Reception • September 28 — Smart Step • September 10 — Walker Reception • September 29 — Hall of Honor • September 10 — Tobacco Free Coalition • September 30 — Blue Cliff Graduation • September 16 — Pagnozzi Charities • Fayetteville Visitor Center - 2011 Sales & Visitor Count Ion Feb Mar Apr May lune July Aug Sep Od Nov Dec Saler Totals $854.921 $1 ,262.24 $2,450.88 $5,220.72 $7,370.00 $6,356.511 $5,707.79 $9,650.33 $5,182.26 20pTat + _$557.85 ,$35429 , ,574544 _52 16624 $2 296.32 $2 380.35_ _$3,51620 _$3 557.59 $2,680.20 =$2;889.-82 -S2 515.-90 -$5 fi9�64� % Change _ - _ _ — /ro+n2010 53.3% 256.3% 228.8% 141 .0% 220.9% 169.3% 62.3% 171 .3% 93.4% -100.0% -100.0% -100.0% Visitor Count295 238 691 1301 1454 1463 1441 1457 1313 zato Otdi _213209 432_ 901 S45 1,06.2_1137a-I 1 ,304 I 1 ,049_ 1 ,145= 1816 -754 % Change _ - - - - - Irom2010 38.50% 13.88% 59.95% 44.40% 53.86% 37.76% 4.57% 11 .73% 25.17% -100.00% -100.00% -100.00% 2011 Goad = $30,000/year or MOO/month 2010 Total 1 2011 Totals E Sales 1 $29,334.44 1 Sales J $44,055.65 Visitors 10208 1 Visitors 1 9,653 • % Change = divide the difference between the taro numbers by the 2010 number then move the decimal two rpace right 30-0 montt0 sales avere e- -S2 444.54' 2011 monthly sales avers e- 1 $4859.17 3010 monthly visitor average= 8511 12011 Monthil visitor average I 1043 3010 sales_per visitor = 52.87 12011 sales pervisitor c I $4.56 • Inquiries Tabulated by Source/Mode From: 9/112011 To: 9/30/2011 NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system. r mune sour0e 600 Number email Formatted - Totals Bulk @webalte 1 1 0 2 Midwest Living 0 0 630 630 Travel Gulden Free 0 0 540 540 Tra"I lnformetlon.com 0 0 47 47 Totals: 1 1 1,017 1.019 • Page I of 1 10161201112:48 PM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Plane: (800) 7664626. (479) 521.5T16 - Fax: (479) 5714771 - info@egienencelayetleville.omn - Web: mwri xpedeneefayettevillo.com • ��m��®®�� Sales Leads by Date Issued September 2011 Meeting Dates Decision Data Attend Peak Roams $ Value New Sulpher Church 0 0 0 0 Community Bank 8 Trust 08/13/2011 47 0 0 4,879 08/13/2011 Tri-State Volleyball Challenge 09/232011 500 60 90 155,700 09/252011 Arkansas Activities Association 09/26/2011 100 20 40 31,140 Women' 7A State Golf Championships 09/28/2011 Arkansas Activities Association 10/03/2011 100 20 40 31 ,140 Men's 7A State Golf Championships 10/05/2011 Community Bank 8 Trust 10/08/2011 100 0 0 10,380 10/08/2011 • ReCreatian Adventure 10/10/2011 38 0 0 3,944 10/10/2011 McKinzie Tours 10/14/2011 45 0 0 4,671 10/14/2011 Arkansas Activities Association 10/17/2011 200 40 40 41 ,520 Men's 8 Women's 7A State Tennis Championships 10/18/2011 Mt Sequoyah 10/17/2011 55 0 0 5,709 Leaves of Gold- Botanical Garden Tour 10/17/2011 Rich Mountain Community College 10/21/2011 30 0 0 3,114 10/21/2011 Mt Sequoyah 10/242011 55 0 0 5,709 Leaves of Gold. Botanical Garden Tour 10/24/2011 Heber Springs State Bank 10/252011 50 26 52 15,570 10/272011 Friends International 10/27/2011 46 0 0 4,775 10/27/2011 Rich Mountain Community College 10/28/2011 30 0 0 3,114 10/28/2011 Now Sulpher Church 12/02/2011 32 0 0 3.322 12/02/2011 Mountain Home Charter Service, Inc 12/09/2011 47 0 0 4,879 St. Patricks Day Tour 12/09/2011 Ozark Junlors Volleyball Club 01/13/2012 1,500 75 150 467,100 2K Tournament 01/15/2012 Ozark Juniors Volleyball Club 02/24/2012 1,000 50 100 311 ,400 Natalie Jones Memorial Tournament 02/26/2012 Ozark Juniors Volleyball Club 03130/2012 2.000 100 200 622,800 Ozark Invitational 04/01/2012 • All Sports Productions 04/26/2012 1,500 500 1 ,500 622,800 Joe Martin Stage Race 04/29/2012 Go Daytripping 05/13/2012 50 0 0 5.190 05/13/2012 Cedar Creek Water Ski Park 07/27/2012 1,000 300 600 311 ,400 South Central Regional Water-Ski Championships 07/29/2012 Sweet Magnolia Tours 10/17/2012 40 0 0 4,152 10/17/2012 Sub-Total for September 24 Meetings 8,565 2,812 $2,674,407.00 GRAND TOTAL 24 Meetings 8,565 2,812 $2,674,407.00 Printed: 10/6/2011 11 :68AM Page -1 of 1 • Definite Bookings By Booking Date September 2011 Meeting Oates Atind peak Rooms $ Value Tri-State Volleyball Challenge 09/232011 500 60 90 155,700 09/252011 Community Bank 8 Trust 10/082011 100 0 0 10,380 10/082011 ReCreation Adventure 10/10/2011 38 0 0 3,944 10/10/2011 McKmzle Tours 10/14/2011 45 0 0 4,671 10/142011 Mt Sequoyah 10/17/2011 55 0 0 5,709 Leaves of Gold- Botanical Garden Tour 10/17/2011 h Mountain Community College 10/21/2011 30 0 0 3,114 ! 10/21/2011 Mi Sequoyah 10/24/2011 55 0 0 5,709 Leaves of Gold- Botanical Garden Tour 10/24/2011 Heber Springs State Bank 10/25/2011 50 79 158 15,570 10/27/2011 Friends International 10/27/2011 46 0 0 4,775 10/272011 Rich Mountain Community College 10/282011 30 0 0 3,114 10/282011 New Sulpher Church 12/022011 32 0 0 3.322 12/022011 Mountain Home Charter Service, Inc 12/09/2011 47 0 0 4,879 St. Patricks Day Tour 12/09/2011 • 0 Ozark Juniors Volleyball Club 01/132012 1,500 75 150 467,100 2K Tournament 01/15/2012 Ozark Juniors Volleyball Club 02/24/2012 1,000 50 100 311,400 Natalie Jones Memodal Tournament 02/26/2012 Ozark Juniors Volleyball Club 03/30/2012 21000 100 200 622,800 Ozark Invitational 04/01/2012 All Sports Productions 04/26/2012 1,500 500 1 ,500 622,800 Joe Martin Stage Race 04/29/2012 Go Daytdpping 05/13/2012 50 0 0 5,190 05/13/2012 Cedar Creek Water Ski Park 07/27/2012 1,000 300 600 311,400 South Central Regional Water-Ski Championships 07/292012 ,ii In Bloom 09/20/2012 200 75 150 62,280 at Symposium 09/22/2012 Sweet Magnolia Tours 10/17/2012 40 0 0 4,152 10/17/2012 Sub-Total for September 20 Meetings 8,318 2,798 $2,628,008.40 GRAND TOTAL 20 Meetings 8,318 2,798 $2,628,008.40 Page •1 of t Printed: 10/62011 1128AM