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Home My WebLink About2011-07-11 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION July 11 , 2011 2:00 p.m. Fayetteville Town Center I. Call to Order — Maudie Schmitt ll. Reports A. Approval of Minutes for June 13, 2011 regular monthly meeting B. Financial Report I . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3. Update from City Attorney re: delinquent tax collection efforts .— Kit Williams C. Clinton House Museum Report - • D. Visitor Bureau Report — Shelly Walters E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells Ill. Old Business A. Bonds for Walton Arts Center 600 seat theatre project IV. New Business V: Adjourn • • ADVERTISING AND PROMOTION COMMISSION . REGULAR MEETING June 13, 2011 Commissioners Present: Bill Lyle, Bob Davis, Lioneld Jordan, Brandon Karn, Hannah Mills, Maudie Schmitt and Justin Tennant. Commissioners Absent: None Staff Present: Marilyn Heifner, Sandra Bennett FUNDING OF SPECIAL PROJECTS The A & P Commission met as a committee of the whole to discuss funding of special projects for April 2011 . Funds in the amount of $61 ,778 were available for distribution ($5,475.38 balance from Oct funding requests, $ 10,000 reallocated from UA baseball regionals, $46,302.62 difference in A & P income and expenses). CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on June 13, 2011 , at the Fayetteville Town Center at 2:00 p.m. FUNDING OF SPECIAL PROJECTS • Moved by Jordan, second by Davis to approve the funding of the following projects: Block St. Block Party — funding request withdrawn Bikes, Babes, and Bling - $2,000 All OUT June. - $2,000 Run for Veterans - $2,000 Fayetteville Roots Festival - $5,000 Savor the Flavor — 0 NWA Cheese Dip Festival - $3,800 Seedling Film Festival — Off Shoot Film Festival - $3,000 Ar[Beats Festival/Harvest Food Festival - $2,000 National Veterans Creative Arts Festival — use of T. C. on a weeknight for their silent auction Lights of the Ozarks - $30,000 Fayetteville Half Marathon - $ 12,000 Motion carried. MINUTES Minutes of the May 9 meeting should read that Mills was present (not Crawford) and page 3, paragraph 7 should read pursuing, not suing. Moved by Davis, second by Jordan to approve the minutes of the May 9, 2010 meeting as corrected. Motion carried. • FINANCIAL REPORT HMR Revenue — Collections for the month of May was $ 188, 149, a 1 .65% increase. Year to date increase is 3. 12%, with a total of $882,801 . Financials — Keith Glass reviewed April financials. All expenses are in line with budgets. Update from the City Attorney — Marilyn reviewed the HMR collections from the City Prosecutors Office of $310.00 for the year. One case was closed leaving eleven pending cases. Nine of those businesses are closed. CLINTON HOUSE MUSEUM Attendance at the Clinton House was one of the highest months since opening (302 guests). The Museum was host to comedian Ron White's family, a group tour from Oklahoma, a reception for Keep Arkansas Beautiful Commission, and a party hosted by the Wal-Mart International Communications Team. New exhibits on residents of the house are completed. CONVENTION VISITORS BUREAU We mailed out 1 ,742 visitors guides in response to inquiries for May. We are averaging 238 requests a month directly from the. website. Our average year to date last year was 247. • The Visitors Center had $7,246.46 in sales which is a 215% increase over the same month last year. We had 1402 visitors in the center for the month of May which is a 48% increase over last May. Shelly and Julie delivered over 6,000 visitor guides to the university for student orientation and summer housing participants. Summer housing guides went to Wal-Mart Shareholders visitors that were in the residence halls along with other groups arriving this summer. We will be delivering 3000 more this week to replenish the supply. Fayetteville hosted the Keep Arkansas Beautiful Commission monthly meeting. Julie had a garden tour of 37 people in May 17 and 43 in for a Backyard Billionaire tour on May 31 . She also booked 7 motor coach tours for the remainder of the year and 2012 with Good to Go tours to for Broadway Series shows. During the month of May, Marlo was busy with the housing bureau for the Hawg Showcase that was in town June 8- 12. The tournament was played on fields throughout Northwest Arkansas. We will have a full recap of the room night production from that tournament next month. The University of Arkansas did submit a bid to host a regional for baseball but was not selected. This was due in a large part to the number of teams in the south as well as Texas that were hosting with higher rankings. National Federation of the Blind — Arkansas Chapter and the Hispanic Caucus booked definite • for this fall. The CVB has 14,720 Facebook fans and 780 followers on Twitter. • TOWN CENTER Town Center reached its goal for collections exceeding the goal of $30,000 for the month. Average contract was up approximately $300 per contract this month. New carpet and new chairs arrived. Lobby tiles have been replaced. EXECUTIVE DIRECTOR REPORT Marilyn has been working with Griffon, the army publication that goes to all soldiers. Fayetteville will be featured in the July issue. All military read this publication, so we expect to get some soldiers here on leave after their overseas tour. The roof at the CVB was replaced and insurance covered most of the replacement cost. It was damaged by the hail. Marilyn and the CVB will work with a Video promotions course for short YouTube videos to put on our website. We currently have 4 interns from the Advertising and P. R. curriculum. Travel writer Suzanne Corbett's article on the Civil War in NWA will appear in Southern Traveler in September. A Veteran' s Day parade has been scheduled for Nov. 11 around the Fayetteville square. A car show will be held at the same time. The Fayetteville Farmer' s Market has been nominated for one of American' s favorite Farmer' s • Markets. Voting will continue from June l until August 31 . ADVERTISING AGENCY Mike Sells reviewed Fayetteville HMR revenue compared to the state tourism tax. Fayetteville in the first quarter was up 4.8% while the state showed only a 1 .3% increase. Facebook advertising is working for the Town Center, Sports/Running and Gardens. Drew Finkbeiner announced that the XNA banner has been produced and will go up this week at the Airport. The parking website has been updated and QR codes will be placed on the meters for parking to lead participants to the website. Casey Wormington presented web stats. The 14,000 visits represent a 49% increase. The Fayetteville Guide (formerly the Visitor' s Guide) will go to the printer at the end of this week. OLD BUSINESS TOWN CENTER REMODELING PROJECT — Marilyn reviewed the figures for the Town Center. Carpet will be installed in the offices next week. Lighting in the lobby is the final component for the project. NEW BUSINESS CAFETERIA PLAN RESOLUTION Marilyn explained that new regulations required the Commission to adopt the resolution in the packet. The resolution will continue a supplemental insurance plan for employees with Colonial. • Currently 3 employees take advantage of the plan. Moved by Davis, second by Tennant to approve the resolution. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2008 2009 2009 2010 2010 2011 2011 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $174,005 $166,214 -4.48% $166,645 0.00% $179,546 7.74% February $158,693 $167, 141 5.32% $143,940 -13.88% $158,037 9.80% March $172,804 $180,027 4.18% $172,662 -4.09% $169,093 -2.06% April $183,672 $191 ,542 4.28% $187,730 -2.00% $187,976 0.00% May $175,064 $190,320 8.71 % $185,096 -2.74% $188, 149 1 .65% June $194,447 $190,237 -2. 17% $184,371 -3.08% $205,700 11 .57% July $188,253 $180,944 -3.88% $196,323 0.08% August $174,648 $167,897 -3.87% $180,741 7.65% September . $190,244 $176,463 -7.24% $184,471 4.54% October $187, 125 $189,728 1 .39% $195, 169 2.87% November $197,814 $190,887 -3.50% $213,494 11 .84% December $174,682 $174,568 0.00% $171 ,511 -0. 18% Total $ $2,171 ,451 $2,1659969 0.00% $22182,155 0.75% $1 ,0882501 4.61 % \filename Advertising and Promotion Commission For month of July 2011 Current Year HMR Collected (2120.0912.4101 .00) $ 205,201 .63 Prior Year Collected (2120.0912.4101 .01 ) $ 236. 18 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 , 113.97 Total Revenues $ 206,551 .78 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (41108. 76) Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (56 ,304.00) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,412.76) Total Check to A&P $ 146,139.02 • - This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008-2011 2008 2009 2009 2010 2010 2011 2011 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $174,005 $166,214 -4.48% $166,645 0.00% $179,546 7.74% February $158,693 $167,141 5.32% $143,940 -13.88% $158,037 9.80% March $172,804 $180,027 4. 18% $172,662 -4.09% $169,093 -2.06% April $183,672 $191 ,542 4.28% $187,730 -2.00% $187,976 0.00% May $175,064 $1909320 8.71 % $185,096 -2.74% $188, 149 1 .65% ' June $194,447 $190,237 -2. 17% $184,371 -3.08% $205,700 11 .57% July $188,253 $180,944 -3.88% $196,323 0.08% $205,438 4.60% August $174,648 $167,897 -3.87% $180,741 7.65% September $190,244 $176,463 -7.24% $184,471 4.54% October $187, 125 $189,728 1 .39% $195,169 2.87% November $197,814 $190,887 -3.50% $213,494 11 .84% December $1749682 $174,568 0.00% $171 ,511 -0. 18% Total $ $2,171 ,451 $2,165,969 ' 0.00% $2,182,155 0.76% $1 ,293,939 4.62% \filename Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 5714812 fax fax (479) 846-4314 To Commission Members, I have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of June 30, 2011 and the related statements of revenue and expenses for the period then ended, and six months then ended and the period then ended last year, and six months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. 1 have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glass, CPA Dat • Email: keith@nwacpa.com www6nwacpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis June 30, 2011 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 44856 49,805.87 1 st Security A&P General #8714 419,792.25 I st Sec Fay Town Ctr #8722 1162160.90 1 st Sec. Clinton House #8749 40,260.44 1st Sec. Conv Visitor #8730 92,046.18 Arvest Payroll Account #4636 129975.87 Accounts Receivable 18,48 Due From Other Funds 8, 114,47 Investments 11804,376. 12 Investment Adj to Market 10,057.07 Total Current Assets 21553,807.65 Property and Equipment Furniture and Fixtures 419952.36 Equipment 179,689.91 Leasehold Improvements 45,775.99 CVB Building 930,569.02 CVB Land 1982621 .00 Building Additions 318,677.24 Accum. Depreciation (339,396.50) • Total Property and Equipment 193759889.02 Other Assets Total Other Assets 0.00 Total Assets $ 3,929,696.67 LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ (132001 . 11) AFlac 188.46 Colonial Life & Acc Ins Payabl75,22 Federal Payroll Taxes Payable 9,767.35 FUTA Tax Payable 732.93 State Payroll Taxes Payable 1 ,472,24 SUTA Payable (1 ,475.01 ) Employee Benefits Payable 12.34 Due to Other Funds 41089.99 Due to Town Center 41142.40 Total Current Liabilities 61004.81 • Y Long-Tenn Liabilities — Total Long-Term Liabilities 0.00 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis June 30, 2011 • Total Liabilities 61004.81 Capital Beginning Balance Equity 39879,562.33 Unresticted Fund Balance 2819937.74 Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income (238,254.74) Total Capital 3,923,691 .86 Total Liabilities & Capital S 399292696.67 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Six Months Ending June 30, 2011 Current Month Year to Date • Revenues HMR Tax Revenue $ 2057675.72 82.35 S 1 ,076,077.24 72. 19 Prior Year HMR Tax Revenue 24.00 0.01 121423 .33 0.83 Rental Income 28,517.67 11 .42 194,004. 15 13.02 Other Income 3,750.00 1 .50 9,880.00 0.66 Parking Revenue 348.00 0. 14 2,804.00 0. 19 Parking Lease 0.00 0.00 59542.35 0.37 Gift Shop Sales 377.00 0. 15 2, 123.94 0. 14 Visitor Store 61197.56 2.48 23,929.73 1 .61 Partnership Income 0.00 0.00 4,400.00 0.30 Admission Revenue 327.00 0. 13 21723.54 0. 18 Special Projects 0.00 0.00 67955.00 0.47 Interest Income Investments 19113.97 0.45 7,216. 15 0.48 Interest Income Checking 421 .64 0. 17 2,713.96 0. 18 Visitor Guide Ad Income 31000.00 1 .20 12,075.00 0.81 Hospitality Summit 0.00 0.00 180.00 0.01 Fee Refunds 0.00 0.00 (21525.00) (0. 17) Transfer In 0.00 0.00 130,000.00 8.72 Total Revenues 249,752.56 100.00 11490,523.39 100.00 Cost of Sales Clinton House Gift Shop _ 17555.43 0.62 3,161 .41 0.21 Total Cost of Sales 11555.43 0.62 3, 161 .41 0.21 • Gross Profit 248, 197. 13 99.38 11487,361 .98 99.79 Expenses Signage- Tourism 31122.00 1 .25 6,669.79 0.45 Credit Card Discounts 666.42 0.27 2,961 .73 0.20 Bank Charges 15.93 0.01 374.01 0.03 Parking Expense 100.00 0.04 665.00 0.04 Advertising & Marketing 139,941 .37 56.03 294.558. 10 19.76 Brochures 8,681 .28 3.48 69,889.41 4.69 Accounting & Legal Fees 650.00 0.26 3,980.00 0.27 Office Expense 1 ,544.94 0.62 7,940.85 0.53 Visitor Store Exp 4,235.85 1 .70 19,037.40 1 .28 Insurance & Health Benefits 4,827.87 1 .93 26,508.88 1 .78 408 (P) Company Match 908. 16 0.36 4,855.02 0.33 Car Allowance 300.00 0. 12 19650.00 0. 11 Telephone Expense 676.64 0.27 4,516.44 0.30 Postage and Shipping Expense 3,000.00 120 7,227.07 0.48 Tracking Software 0.00 0.00 1 ,695.00 0. 11 Material & Supplies 0.00 0.00 563.76 0.04 Rent 0.00 0.00 12,000.00 0.81 Maintenance/Lawn 75.00 0.03 125.00 0.01 Repairs & Maintenance Expense 213828.40 8.74 83,394.39 5.59 Kamensky Fountain Maintenance 21428.76 0.97 31634.40 0.24 Linens 1 .549. 13 0.62 91839.36 0.66 Publications & Dues 0.00 0.00 31055.00 0.20 Travel/Training Expense 5,080.78 2.03 19,327.50 1 .30 Taxes & Licenses 500.00 020 3,967.23 0.27 Collections Expense 41113.99 1 .65 214770.01 1 .46 Payroll Tax Expense 2,753.22 1 . 10 192937.89 1 .34 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis , For the Month and Six Months Ending June 30, 2011 • Current Month Year to Date Convention Development 75268.22 2.91 24,912.41 1 .67 Research Expense 0.00 0.00 475.00 0.03 Contract Labor 5,230.99 2.09 26,536.99 1 .78 Wages Expense 34,799.82 13.93 192, 193.00 12.89 Electricity Utility 11 ,794.01 4.72 29,743.62 2.00 Gas Utility 520.44 0.21 89770.62 0.59 Water Utility 1 ,286.37 0.52 4,572.03 0.31 Cable 534.68 0.21 31050.25 0.20 Recycling 0.00 0.00 929. 10 0.06 Security 741 .85 0.30 2 287.32 0.15 Airport Advertising 0.00 0.00 11485.00 0. 10 Minor Equipment 1 ,986. 15 0.80 15,702.95 1 .05 Minor Equipment Capitalized 112,536.30 45.06 112,536.30 7.55 Airport Info Booth 0.00 0.00 1 ,200.00 0.08 All Star Games 0.00 0.00 47,250.00 3. 17 Saturday of Champions 62198.50 2.48 62198.50 0.42 DECA 0.00 0.00 1 ,827.75 0. 12 Square Gardens 0.00 0.00 281 .65 0.02 Dickson St Special Project 0.00 0.00 900.00 0.06 Joe Martin 0.00 0.00 21500.00 0. 17 Bikes, Blues, & Hot Rods 445.00 0.18 445.00 0.03 LOTO Special Project 0.00 0.00 81508.90 0.57 Arts Live Theatre 0.00 0.00 1 ,000.00 0.07 Misc Special Project 21 ,550.78 8.63 132,093.09 8.86 Bond Payments-Town Center 56,304.00 22.54 337,824.00 22.66 • Trustee Expense 0.00 0.00 2,250.00 0. 15 TransferOUt _ _ 0_00 0.00 130,000.00 $.72 Total Expenses 468, 196.85 187.46 11725,616.72 115.77 Net Income $ -_ (219,999_72) (88.09) $ (238,254.74) ( 15.98) • See Accountants' Compilation Report Fayetteville Al Commission Stmnt of Budget. Revenue and Expense-Modified Cash Basis Month Ending June 30, 2011 2011 2011 2011 2011June June 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 29171 ,850.00 11088,361 .00 1 ,076,077.24 1 ,095,772.76 190,717.00 2051675.72 110223310.69 Prior Year HMR Tax Rev 12,423.33 (120423.33) 24.00 17,513.27 Interest 359000.00 17,504 00 7,216. 15 27,783.85 21916.00 11113.97 17,916.90 Visitor Guide ads 150000.00 15,000.00 12,075.00 2,925.00 71500.00 3,000.00 91250.00 Misc Income 17,000.00 17,000.00 41045.00 12,955.00 550.00 61823.51 Health Reimbursemen 41893.41 2,441 .59 - 41893.41 407.00 Rental Income - 16,525.00 (16,525.00) , 2,750.00 16, 173.00 _Interest Inc Checking 1 500.00 750 00 2 202 92 (702.92) 125.00 294.28 605. 17 Total 2,245,243.41 1 , 141 ,056.59 11130,564.64 503 201 ,665.00 213,407.97 1 ,090,592.54 Expenses Unrealized Gain/Loss Town Center Fund 675,548.64 336,972.00 337,824.00 5 °�D 337,724.64 56, 162.00 56,304.00 335,696.46 Bond Audit Exp 21000.00 - - 2,000.00 Bond Paying Agent Fe 61000.00 30000.00 2,250.00 3,750.00 2,250.00 Workman's Comp Ins 2,600.00 �\ 2,600.00 ' Collection Exp 43,437.00 21 ,765.00 21 ,770.01 S ° ' 21 ,666.99 3,814.00 41113.99 20,796.48 Transfer to CVB 3130431 .24 200,000.00 100,000.00 213,431 .24 250,000.00 Transfer to Clinton Hoi 72,071 .00 60,000.00 30,000.00, 424071 .00 30,000.00 60,000.00 Peace Fountain Maint 100000.00 41998.00 1 ,205.64 81794.36 833.00 30160.09 Contract Labor 16,500.00 (16,500.00) 21750.00 16,500.00 Salaries 81 ,653.00 40,824.00 36,666.634� 44,986.37 6,804.00 61666.65 34,377.02 Payroll Tax Exp 7,348.77 3,672.00 ? 61267.93 1 ,080.84 612.00 527. 12 3,063.30 Insurance-Health 10,953.51 50280.00 3, 164. 12 7,789.39 880.00 866.63 (150. 17) 401KMatch 21449.59 11200.0011094.37 1 ,355.22 200.00 200.00 963.70 Car Allowance 3,600.00 13800.00 1 ,650.00 11950.00 300.00 300.00 11650.00 Advertising & Marketin 400,000.00 175,000.00 ✓ 293,369.38 106,630.62 35,000.00 139,612.94 143,311 .25 Airport Info Booth 5,200.00 3,600.00 �, 1 ,200.00? , ' ° 4,000.00 1 ,200.00 21400.00 Airport Advertising 61000.00 31000.00 1 ,485.00 4,515.00 19500.00 20970.00 Brochures 150,000.00 74,000.00 69,889.41 80, 110.59 40,000.00 8,681 :28 88,394. 15 Website Update 50000.00 5,000.00 51000.00 51000.00 See Accountants' Compilation Letter 0 Fayetteville A2 Commission Stmnt of Budget, Revenue and Expense-Modified Cash Basis Month Ending June 30, 2011 2011 2011 2011 2011 June June 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget . Signage- Tourism 10,000.00 61100.00 6,457.26 39542.74 400.00 3, 122.00 69694.66 Publication & Dues 21045.00 11025.00 750.00 11295.00 1 ,279.95 Traveffraining 59000.00 31000.00 200.00 4,800.00 100.00 2,535.22 Recycling - 661 . 12 Office Sup & Printing 1 ,000.00 600.00 769.03 230.97 100.00 296.42 1 ,048.57 Postage 20,000.00 91000.00 71117.08 12,882.92 500.00 31000.00 10,926.40 Professional Services 71500.00 3,750.00 31980.OQ 3,520.00 625.00 650.00 31740.00 Straegic Planning 385.35 (385.35) Audit Expense 21000.00 2,000.00 Town Center Garden P 100000.00 10,000.00 2,868.96 Square Gardens _ _ - Special Projects 2399176.00 239,176.00 182, 102.54 57,073.46 20,918.90 13,203.30 Air Museum - 5,300.00 AR H.S. Coaches Clinic 17,250.00 Arts Live Bikes, Babes, & Bling 15,898. 86 Bikes, Blues, & Hot Rods 445.00 8,489. 17 Committee for Mardi Gras 1 ,404.03 DECA Marketing Fash. Show 1 ,350.00 H.S. Allstar Games 30,000.00 NWA Coaches Clinic Saturday of Champions 6, 198.50 21500.00 State Soccer Finals 7A State Track Meet 11500.00 Baseball & Softball Weekend Dickson St Music Duathlon 2,288.00 4 State Volleyball Classic Iron Pig Festival Joe Martin Stage Race Nall School Boards 2,257.26 Ozark Valley Triathlon See Accountants' Compilation Letter • Fayetteville A3 Commission Stmnt of Budget, Revenue and Expense-Modified Cash Basis Month Ending June 30, 2011 2011 2011 2011 2011 June June 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Fayettville Night Jam Ozark Military Museum Solar Splash 50000.00 TheatreSquared 19,871 .86 Tri Sports Kid's & Family Triathlon NCAA Baseball Regional 10,000.00 NCAA Track Indoor 10,500.00 SEC Tennis Tournament SEC Men's & Women's Indoor SEC Softball Championships 20000.00 Walton Arts Center 30,000.00 Misc Expense - 57.74 (57.74) (9,020.06) Repair Maintenance 75,000.00 26,000.00 38,086.59 369913.41 4,000.00 3,383. 11 90822. 11 Minor Equip 50;000:0037;500.00 4,098.26 45,901 .74 6,250.00 316.81 30,048.14 Depreciation Exp 20,000.00 91990.00 - 20,000.00 1 ,665.00 Bank Charges 191 . 16 (191 .16) 15.93 18.94 Taxes & Licenses - - 9.56 Convention Development 91514.93 41417.08 Unallocated Revenue 6,229.66 61229.66 6,229.66 Total 212451243.41 1 ,282,481 .66 1 , 178,046.43 195,845.00 2621886.36 1 ,204,828.33 See Accountants' Compilation Letter Clinton House Museum Stmnt of Budget, Revenue and Expenes - Modifiend Cash Basis Month End June 30, 2011 2011 2011 2011 2011 June June 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 72,071 .00 72,071 .00 A 300235.00 41 ,836.00 42,071 .00 60,000.00 Admission 6,000.00 31000.00 21831 .86 3,168.14 500.00 327.00 2,766.20 Special Events Gift Shop Sales 5,000.00 21496.00 2,334.49 21665.51 416.00 410.24 2,274.48 Interest 144.00 72.00 69.79 74.21 12.00 20.52 45.24 Other Income - 960.00 (960.00) 600.00 20.07 Total 83,215.00 77,639.00 36,431 .14 420999.00 1 ,357.76 65,105.99 Expenses Salary+Benefits 35,865.00 16,950.00 �' 6� 150367.48, 20,477.52 2,825.00 29815.00 14,896.52 Payroll Tax Exp 2,870.00 1 ,356.00 11345. 12 11524.88 226.00 202.77 11333.88 Insurance-Health 4,025.00 2,010.00 2,535.74 1 ,489.26 335.00 431 .96 1 ,662.01 401K Match 975.00 468.00 423.80 551 .20 78.00 77.26 337.50 Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 Utilities-$3690 Water 1 ,000.00 275.00 345.92 654.08 65.00 77.42 268.26 Gas 11345.00 811 .00 898.50 446.50 50.00 27.73 797.37 Electricity 1 ,060.00 321 .00 382.92 677.08 55.00 104.85 388.37 Telephone Actual 1 ,250.00 630.00 620.97 105.00 106.45 521 .90 Materials B Supplies 1 ,10 50 . 0 1425.5' (325.58) 100.00 330.54 490.05 Credit Card Discount; 750.00 365.00 352.39 397.61 60.00 52.02 242.25 Bank Charges Security 275.00 132.00 109.25 165.75 22.00 21 .85 131 .10 Maintenance/Lawn 500.00 300.00 125.00 375.00 50.00 75.00 210.00 Repair/Maintenance U 000.00 00.00 (3,543.88) 108.16 Sales Tax 500.00 225.00 795.39 (295.39) 45.00 172.00 Special Projects 1 ,000.00 500.00 667.52 332.48 667.52 Publications/Dues 200.00 100.00 100.00 104.27 Traveffraining 500.00 500.00 562.30 (62.30) 194.99 Gift Shop Items 5,000.00 2,500.00 31161 .41 1 ,838.59 1 ,555.43 11378.59 Total 83,215.00 40,243.00 459791 .23 4,016.00 6,545.80 356237.22 See Accountants' Compilation Letter Corwertlon V stors Bureau Sbnnt of Budget revenue and Expanse - Modified Cash Basis Month Ending June 30, 2011 2011 2011 2011 2011 June June 2010 Annual Budget Year To Cate Year To Date Year Monthly _ Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 313,431.24 250,000.00 100,000.01) 213,431.24 .125,000.00 250,000.00 Interest 600.00 300.00 145.15 454.85 50.00 54.21 280.14 Pararership Oues 6,000.00 2,600.00 4,40D.00 1,600.00 5,000.00 Travel Hero 3,000.00 1,000.00 - 3,000.00 MsL CV. Store 30,OOD.00 11,500.00 23,896.49 6,103.51 2,500.00 6,164.32 8,647.91 Special Protects 5.675.00 (5,675.00) First Thursday 5,000.00 3,000.00 385.00 4,615.00 400.00 300.00 Dickson Sl 1,500.00 1.000.00 - 1,500.00 - Film Festival Pmmelr Baseball Other Income 335000 (3,350.00) 4,075.00 Total 359,531.24 269,600.00 137,651.64 127,950.00 6,218.53 268,303.05 Expenses Salary+Benefits 183,608.00 87,000.00 79,535.46 104,07254 14,500.00 14,583.00 92,193.33 Payroll Tax Exp 14,688.00 7,344.00 6,994.47 7,693.53 1,224.00 1,174.79 8,056.28 Insurance•Health 25,362.00 11,550.00 10,753.22 14,608.78 2,250.00 1,7D4.74 .10,043.66 401K klatch 5,508.24 2,754.00 2,086.39 3,421.85 459.00 340.28 1 ,917.80 Telephone 5,000.00 2.496.00 2,369.73 2,630.27 416.00 570.19 1.783.63 Electricity . 4,620.00 2,180.00 1,762.60 2,857.40 385.00 • 356.78 2.044.78 Water 650.00 330.OD 325.06 324.94 55.00 118.86 235.14 Conv B Tourism Develop 40,000.00 23,950.00 15,012.13 24,987.87 2,700.00 2,851.14 11,900.53 Travel B Training 32,385.00 - 17,320.00 18,565.20 13,819.80 1DD.00 4,980.78 17,710.19 Publications/Dues 3,810.00 2,660.00 2.205.00 1,605.00 2,11p2,00 RepairlMeintenanoe 2,000.00 1,200.00 5,415.22 (3,415.22) 400.00 17,807.35 296.01 Office SupplPrinfing 12,000.00 6.000.00 2,864.03 9,135.97 500.00 787.43 4,369.24 Tracking SllwnrefMalnt 2,000.00 2.000.00 1,695.00 305.00 1,695.00 Credit Card Discounts 1,000.00 500.00 1,026.59 (26.59) 100.00 377.49 392.41 Taxes & Ucenses(ASCAF 300.00 300.00 405.34 (105.34) 493.68 Visitor CV Store Itms 20,000.00 12,000.00 19,037.40 962.60 1,500.00 4,235.85 3,493.OD Education Reimbursement - - - Bank Charges - 18285 (182.85) Parking Expense 1,200.00 600.00 60D.00 600.00 100.00 100.00 600.00 Advertising B Marketing . 262.08 (262.08) 262.08 1,150.00 Special Project - 10,322.81 (10,322.81) 1,434.63 First Thursday 3.900.00 1,800.00 - 3,900.00 500.OD Dickson St 1,50D.00 1,ODO.00 - 1,500.00 Minor Equipment - 7,996.43 (7,996.43) 1,001.82 Premier Baseball - - 2,835.00 Sales Tax - - Depredation Expense - Research Exp 475.00 Total 359,531.24 182,984.00 189,692.01 25.189.00 51,252.58 165,43631 See Accountants' Compilation Letter Fayetteville Town Center Sunni of Budget. Revenue arta Expense- Modified Cash Basis Month Ending June 30. 2011 - 2011 2011 2011 2011 June Jurre 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget - Actual Actual Budget Revenue Rental Ind Service , Actual 11 394,880.00 188,614.00 174,521 .65 220,358.35 22,680.00 25,167.67 179,929.30 Interest - Checking 480.00 240.00 298.10 183.90 40.00 52.63 232.07 Parking Revenue - 3,867.23 (3,86723) 348.00 Dally 7,000.00 4,380.00 1,234.00 5,766.00 771.00 3,632.00 Leases 10,000.00 7,224.00 6,420.12 3,579.88 3,200.00 9,528.22 Sales Tax Exp (3,500.00) (1,302.00) (377.50) (3,122.50) (333.00) (2,070.54) Special Projects 10,000.00 - - 10,000.00 Misc Revenue - - 12.461 .25 Transfer _ Total 418,860.00 199,156.00 185,961 .60 23,158.00 28,768.30 203,712.30 Exponses Selary.Benafits 156,379.00 74,796.00 60,843.43 95,535.57 12,466.00 10,975.17 56,799.80 Commissions - - 11,586.70 Contract labor 1,500.00 750.00 9,876.99 (8,176.99) 125.00 2,240.99 6,010.80 Payroll Texas 12,510.00 6,150.00 5,330.37 7,179.63 1,025.00 848.54 5,869.18 Credit Card Discounts 3,000.00 1,500.00 1,582.75 1,417.25 250.00 238.91 ' 1,434.18 Insurance 19,827.60 9,488.00 10,056.30 9,771.30 1 ,722.00 1,824.54 7,940.30 408K Match 4,691.37 2,248.00 1 ,250.46 3,440.91 407.00 - 290.62 1,326.30 Utilities - Water 6,225.00 2,800.00 ' 3,901 .05 2,323.95 450.00 1 ,090.09 2,784.99 Phone 720.00 360.00 1,517.68 (797.68) 60.00 4,527.77 Electricity 64,741.00 30,096.00 27,540.38 37,200.64 4,752.00 11 ,332.38 24,764.82 Gas 11,969.00 8,876.00 7,893.97 4,075.03 233.00 492.71 7,669.89 Cade 5,400.00 2.700.00 3,050.25 2,349.75 450.00 534.68 536.34 Recycle Dumpster 1,980.00 990.00 929.40 1 ,050.60 165.00 330.56 Postage 500.00 300.00 109.99 39D.01 410.28 Minor Equipment - 3,159.24 (3,159.24) Office Expense 6,000.00 3.050.00 3,445.97 2,554.03 490.00 130.55 1,690.95 Linens 25.000.00 12,498.00 9,839.36 15,160.64 2,083.01) 1 ,549.13 11 ,477.56 Outside Lalmdry Repairs B Maintenan( 60,750.00 23,OOD.00 38,179.11 22,570.89 3,080.00 3,066.70 37.408.54 Advertising 6 Pmmo 3,000.00 . 1,750.00 928.64 2,073.36 86.35 1,131.14 Travef/fralning 3,000.00 1,000.00 - 3,000.00 2.500.00 Building Insurance 9,000.00 - - 9,000.00 Taxes 8 Ucenses 4,000.00 3,500.00 3,000.00 1 ,000.00 1.500.00 500.00 500.00 Special Projects 10,000.00 5.000.00 8,297.89 1,702.11 631.88 9,404.20 Misc 3.667.03 2,667.03 85.00 3,602.03 451 .99 Bank Charges - _ _ Security 5,000.00 2,100.00 2,156.22 2,843.78 400.00 720.01) 2,027.41 Depredation Eps - 112,536.30 112,536.30 Total 418,860.00 195,619.03 315,288.73 29.578.00 149.067.54 198,784.71 See AccountardsCompilation Letter Pev•l le Departmental Correspondence TARKANSAS Kit willituns City Attorney I TO: Mayor Jordan casco B. Kelley Assis&W Ci yAttarney A & P Commissioners !: CC: Don Marr, Chief of Staff Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: July 8, 2011 RE: Overdue BAIR collection efforts The Fayetteville City Prosecutor' s Office collected $79725.13 in overdue • Hotel, Motel, and Restaurant taxes in June to bring the half year total collection to $20,042.30. Seven of the twenty reported prosecution cases for June were either closed or the delinquent balance had been reduced to zero. More important than the actual collection amount is the fact that after a decade of sustained efforts by the City - Prosecutor's Office and the Accounting Department, the number of restaurants failing to remit to the City the HMR taxes the restaurants have collected from their customers has been reduced. Faster collection efforts by our Accounting Department and the City Prosecutor, _ especially for repeat offenders, have also helped to reduce the numbers of i restaurants failing to timely pay their FllvIIt taxes and the total amount such — restaurants owe before being brought into Court. The prosecution of those few restaurant owners who fail to pay has helped maintain a level playing field for the vast majority of our restaurants who s consistently pay their HMR taxes fully and on time. I• i I CLINTON K. JONES ® MANDY FDIKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR ITY [) q j� EmaO: noONe: (479) ayeneane.ar.us BRIAN THOMAS G v PHONE: (479) 976-8378 AaKAN9A9 (479) 676-8378 �EPUTY CITY PROSECUTOR Hot Checks: (479) 67642s4 OFFICE OF CITY PROSECUTOR FAXN : (479) 6756.773 MEMO TO: K Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: July 5, 2011 RE: Status of Active HMR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. •1 . Acambaro Four Jesus Socarro Delinquent Balance: $1 ,468.04 Business Closed Active Criminal Summons 2. Antoinette's Special Antoinette R. Harris Paid: $24.26 Cakes Jami A. Hams Delinquent Balance: -0- Case Closed 3. Boars Nest BBQ William D. Houston III Arraignment: 7/25/11 Don W. Ray Arraignment: 7/25/11 William M. Ray Arraignment: 7/25/11 Paid: $1 ,391 .61 Delinquent Balance: -0- 4. Brenda's Drive-In Collin L. Wilkins Delinquent Balance: -0- Active Criminal Summons 5. Butcher Block Gary W. Bell Delinquent Balance: $ 1 ,871 .28 Business Closed Active Contempt of Court 6. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66 Business Closed Trial Date: 7/20/11 7. Elenitas Elaine M. Reyes Delinquent Balance: -0- Trial Date: 7/20/11 08. Habibi Michael S. Gumm Active Criminal Summons Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 921-1316 176 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams Wuly 5, 2011 age 2 9 Hog Brats Alexander S. Dickey Paid: $60.26 Delinquent Balance: -0- Case Closed 10. Hogwild Pizzeria David S. Mackey Delinquent Balance: $1,330.00 Business Closed Letter 11 . Mama Deans Meneria D. Morrison Trial Date: 7/20/11 Terry L. Morrison Trial Date: 7/20/11 Delinquent Balance: No Forms 12. Northern Exposure Kevin M. Laughlin Paid: $2,981 .76 Delinquent Balance: No Forms 13. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,642.60 i i 14. Shanghai Chinese and Hsiao L. J. Shen Paid: -0- China Garden Delinquent Balance: $3,090.00 Businesses Closed 015. Shelton Tucker Craft Don A. Foster Arraignment: 7/25/11 American Legion Post #27 Rodney L. York Active Criminal Summons Delinquent Balance: No Forms 16. Soul Restaurant & Lounge Casey E. Dighero Paid: -0- Business Closed Delinquent Balance: $ 1 ,043.64 ; 17. Tiamo Italian Restaurant Saad E. Elsawy Paid: $100.00 Business Closed Shawn R. Wilkins Delinquent Balance: $390.00 I ------1-8—Tim'-s-Pizza--North Michael-A: Stephens . . . .. .Paid: - $2;1-19.40. _.. .. ._.- Delinquent Balance: -0- Case Closed 19. Willy D's William D. Houston III Arraignment: 7/25/11 Don W. Ray Arraignment: 7/25/11 William M. Ray Arraignment: 7/25/11 Paid: $ 1 ,047.84 Delinquent Balance: -0- 20. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $2,042.00 Business Closed Set for Trial: 7/13/11 Active Criminal Summons TOTAL: $7,725.13 i CLINTON HOUSE MUSEUM MONTHLY REPORT JULY 2011 The Clinton House Museum had a total of 303 visitors in June. We also have a new Walking Tour (see attached) to better serve our guests. MUSEUM ACTIVITIES AND EVENTS : June 15'h — Press Conference — Unveiling of Fayetteville Guide — The Clinton House is featured on pages 7 & 8 of the new guide and honored Fayetteville faces include: Kyle Kellams, Radio Personality - Ozarks at Large on KUAF Dr. Goodwin-Charles Ogbeide, UA Professor and Coordinator of Lights of the Ozarks Sonia Davis Guiterrez, Founder of New Design School Benjamin Del Shreve, Musician Ed Knight, Owner of Penguins Ed's Bac-b-que June 17th — Baby Shower — 30 attendees • June 18th — Washington County Historical Society, Quarterly Meeting - 35 attendees UPCOMING EVENTS : August 19'h — Bill's 64th birthday 5pm — 7pm. We will be offering Free Admission all day, Birthday cake will be served in addition to Bills Favorite Snacks - Moon Pies, Peanuts, and RC Cola. Music will be provided by the Saxophone Quartet of the Arkansas Winds. August 291h - September 9'h — "Civil War Arkansas 1861 -1865", Arkansas Sesquicentennial Commission Traveling Exhibit. In cooperation with the Old State House Museum and the Arkansas Humanities Council, the exhibit includes a timeline and dozens of images of people, places and battles in Arkansas. • Q �oto House M _ seu W; o r .11 J • 10 ® 4 5 i � ® ® 3 CLINTON HOUSE MUSEUM 8 1 9 Bill and Hillary were married in the living room iti 1975, which features a replica of Hillary's wedding gown and displays of the home's . previous owners. The inglenook fireplace classically styling the English Tudor architecture was tiled by Bill himself. 2. Referred to by the Clinton's as the "War Room", this formal dining room was used as an office and was Campaign Headquarters for the 1976 Attorney General Campaign. 3. The Kitchen has been painted back to Hillary's choice of bright orange. The sparingly used kitchen was complete with harvest gold appliances and removed cabinet doors, a. popular fad of the time. 4. Bill Clinton once hung wallpaper (quite unsuccessfully) in this tiny breakfast nook. The 1970s decor of the "mod" kitchen was complimented in the wallpaper. Pictures in this nook include Bill's lifelong mentor, Senator J. William Fulbright, Robert Leflar, the namesake of the University of Arkansas' Leflar School of Law, Bill's rental home, designed by E. Faye Jones — the Fayetteville architect who was the prodigy of Frank Lloyd Wright, and an autographed copy of Miller Williams' 1996 Inaugural Poem. 5. The Clintons casually referred to this as the "Rec Room". This room, a relaxing informal living area, was used to play board games. Clue and Scrabble were two of their favorites. 6. The "Library" was stacked floor to ceiling with books on cinder blocks and 2x4's. Domestic and International Maps show visitors from all over the world. Take a moment to "put a pin" in the place you call home. 7. Originally a screened in porch; Bill dragged the bedroom mattress out here to sleep in the summer because the house didn't have air-conditioning at the time . . . humble beginnings for a President and a Secretary of State. 8. The bathroom features the original file flooring and pedestal sink from the 1930s. The Master Bedroom includes Bill's Handwritten Speeches, Campaign Commercials, and original wallpaper in the closet. You can even see the nails that Bill hung in the closet for his neckties. 10. The back door leads to the First Ladies Garden. Dedicated by Bill in 2010, this Garden features the favorite flowers of each and every First Lady of the United States from Martha Washington to Michelle Obama. Fayetteville Visitor Center - 2011 tales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $854.92 $1 ,262.24 $2,450.88 $5,220.72 $7,370.00 $6,356.51 $5,707.79 2morotals $557.65 $354.29 $74.5.44 _$2, 166.24 $23296.32 $2,360.35 $3,516.20 _ $3,557.59 $2,680.20 $2,889.62 $2315.90 $5,694.64 % Change from 2010 53.3% 256.3% 228.8% 141 .0% 220.9% 169.3% 62.3% -100.0% -100.0% -100.0% -100.0% -100.0% Visitor Count 295 238 691 1301 1454 1463 1441 2o,oTotal, 213 209 432 901 945 11062 _ 11378 13304 1 11049 1 11145 8.16 754 % Change from 2010 38.50% 13 88% 1 59.95% 1 44.40% 1 53.86% 1 37.76% 1 4.57% -100.00% -100.00% 1 -100.00% -100.00% -100.00% 2011 Goal = $30,000/year or $2500/month 1 2011 Totals Sales $29,334.44 I Sales $29,223.06 Visitors 1 10208 Visitors 69883 95 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 2010 monthly sales aver-age= $29444.54 2011 monthly sales average= 1 $49174.72 2010 monthl visitor avera e= 851 2011 mont"hly visitor average 983 2010 sales per visitor = $2.87 12011 sales per visitor = $4.25 • Sales Lea s by Date Issued • July 2011 - Meeting Dates Decision Date Attend Peak Rooms $ Value Arkansas Recreation and Parks Association 04/12/2011 50 25 30 15,570 Annual Conference 04/14/2011 Junquers Travel 10/12/2011 10/01/2011 40 0 0 4,152 10/12/2011 Sub-Total for July 2 Meetings 90 30 $193722 GRAND TOTAL 2 Meetings 90 30 $19,722 Printed: 8/3/2011 3:59PM Page 1 of 1 Definite Bookings By Booking Date July 2011 Meeting Dates Attnd Peak Rooms $ Value Boone County Master Gardener's 07/08/2011 35 0 0 3,633 07/08/2011 Labette Bank 07/22/2011 55 0 0 50709 Golden Adventure Club 07/22/2011 UA Volleyball 08/26/2011 200 0 0 62,280 Arkansas Invitational 08/28/2011 Junquers Travel 10/12/2011 40 0 0 4, 152 10/12/2011 Men's Expo 03/09/2012 0 0 0 0 03/11/2012 Arkansas Activities Association 06/18/2012 2,000 250 750 830,400 All Star Week 06/21 /2012 Arkansas Activities Association 06/19/2012 1 ,500 250 500 467, 100 Arkansas High School Coaches Clinic 06/21/2012 Sub-Total for July 7 Meetings 3,830 11250 $1 ,373,274 GRAND TOTAL 7 Meetings 3,830 1 ,250 $1 ,3730274 Page 1 of 1 Printed: 8/3/2011 3:49PM • Lost Busine'PBy Sales Manager • MARLO Meeting Dates Attend Peak Rooms $ Value July 2011 UA Track and Field 05/22/2012 500 250 1 ,250 311 ,400 NCAA Outdoor Track Regionals 05/27/2012 Reason: Conflict with date Sub-Total for July 1 Meetings 500 1 ,250 $311 ,400 Sub-Total for MARLO 1 Meetings 500 1 ,250 $311 ,400 SHELLY Meeting Dates Attend Peak Rooms $ Value July 2011 National Rural Electric Cooperative Association 10/20/2014 1 ,350 725 1 ,630 560,520 Region 8810 Meeting 10/23/2014 Reason: Sub-Total for July 1 Meetings 1 ,350 1 ,630 $5609520 Sub-Total for SHELLY 1Meetings 1 ,350 11630 $5609520 GRAND TOTAL 2 Meetings 19850 21880 $871 ,920 Printed: 8/3/2011 4:OOPM Page 1 of 1 Convention Calendar Attendance/ Peak/Rooms eetin Dates Headquarters ugust2011 8/20/2011 Good to Go with Patti Beth 45 0 0 8/20/2011 8/26/2011 USSSA 400 50 100 8/28/2011 National Slow Pitch Tournament Holiday Inn Express 8/26/2011 UA Volleyball 200 0 0 8/28/2011 Arkansas Invitational Candlewood Suites September 2011 9/2/2011 UA Football*.* 72,000 2,000 4,000 9/4/2011 Home Football Games Citywide 9/3/2011 Hispanic Caucus 200 50 100 9/4/2011 Fall Conference Multiple Hotels 9/16/2011 UA Football" 72,000 2,000 4,000 9/18/2011 Home Football Games Citywide 9/26/2011 Arkansas-Activities Association 100 20 40 9/28/2011 Womens' 7A State Golf Championships Multiple Hotels 9/28/2011 GMS Group" 100,000 10/1/2011 Bikes, Blues, and Hot Rods Too /28/2011 Bikes, Blues, BBQ** 300,000 2,000 7,000 0/1/2011 Citywide October 2011 10/3/2011 Arkansas Activities Association 100 20 40 10/5/2011 Men's 7A State Golf Championships Multiple Hotels 10!7/2011 UA Football" 720000 2,000 4,000 10/9/2011 Home Football Games Citywide 10/12/2011 Junquers Travel 40 0 0 10/12/2011 10/14/2011 Chile Pepper Run** 8,000 500 500 10/15/2011 Citywide 10/14/2011 National Federation of the Blind - Arkansas Chapter 100 15 30 10/16/2011 State Conference Clarion 10/15/2011 . Fayetteville Art Beats and Eats 5,000 0 0 10/16/2011 10/17/2011 Arkansas Activities Association 200 40 40 10/18/2011 Men's & Women's 7A State Tennis Championships Multiple Hotels 10/19/2011 TraveLink 50 0 10/21/2011 Clarion 00/21/2011 UA Chemistry & Biochemistry 500 90 90 10/22/2011 Undergrad Reserach Conference (INBRE) Cosmopolitan Hotel Convention Calendar Attendance/ Peak/Rooms Wceetin Dates Headquarters tober2011 10/25/2011 Sweet Magnolia Tours 50 0 0 10/27/2011 10/28/2011 California Oregon Symposium 50 10/30/2011 Symposium •