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HomeMy WebLinkAbout2011-06-13 - Agendas - Final The Fayetteville A & 'P Commission will meet as a committee of the whole for the purpose of reviewing funding requests at NOON. Commission will circulate among the petitioners from 12 until 1 p.m. They will then meet in the Director' s Room for the purpose of determining funds for projects. AGENDA ADVERTISING AND PROMOTION COMMISSION June 13, 2011 2:00 p.m. Fayetteville Town Center 1. Call to Order — Maudie Schmitt II. Funding of Special Projects 111. Reports A. Approval of Minutes for May 9, 2011 regular monthly meeting B. Financial Report 0 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3. Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - D. Visitor Bureau Report — Shelly Walters E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells 1V. Old Business A. Town Center remodeling project update V. New Business A .Cafeteria Plan resolution VI. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 16, 2011 Commissioners Present: Bill Lyle, Bob Davis, Lioneld Jordan, Brandon Kam, Hannah Mills, Maudie Schmitt and Justin Tennant. Commissioners Absent: None Staff Present: Marilyn Heifner, Sandra Bennett CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 16, 2011 , at the Fayetteville Town Center at 2:00 p.m. MINUTES Minutes of the April 11 meeting should read that Mills was present (not Crawford). Moved by Davis, second by Tennant to approve the minutes of the April 11 , 2010 meeting as corrected. Motion carried. FINANCIAL REPORT HMR Revenue — Collections for the month of April was $ 187.976, a $246 increase. Year to date increase is 3 .52%, with a total of $694,651 . • Financials — Keith Glass reviewed March financials. All expenses are in line with , budgets. Update from the City Attorney — Kit Williams presented HMR collections from the City Prosecutors Office of $684.90 for a year to date total of $ 12,017. 17. In April, the City Council approved the change in HMR to no longer exempt concession stands at festivals sponsored by Justin Tennant. It is now in effect. CLINTON HOUSE MUSEUM The Museum had 106 visitors in April. Hillary's daffodils and new tulips made the grounds an explosion of color. New exhibits offer a more in depth look at the other residents of the house and its historical significance. The Museum hosted the Arkansas Department of Parks & Tourism Commissioners and the Cassville Young Democrats in April. CONVENTION VISITORS BUREAU Sales at the Visitor Center increased 141 in April, with $5,220.72 in sales. Visitors in the Center increased 44% as well. Definite bookings were signed for 1 ,255 attendees with an economic impact of $300,559.95 value. Southwest Tours was the only group which was lost due to poor participant sign-up. • • Shelly attended the ASAE trade show. Many there want to book a large conference in Fayetteville, but the challenge is that we don't have rooms. They need 250-300 sleeping rooms which are near adequate meeting space. TOWN CENTER For the first time this year, the Town Center reached its sales goal for the month. Thirty percent of the 2011 goal has been attained. Focus for the staff is increasing the week day business and working on rebooking events for 2012. EXECUTIVE DIRECTOR REPORT On a regional basis, Marilyn is working with NATA on rebranding. The Clinton House Museum Board met and approved of the current direction of the museum. The Town Center remodeling progresses with painting completed. Tile, carpet, and chairs are due to be completed during the coming month. The Fayetteville Guide is underway. Habitotes with the Find it in Fayetteville logo will be distributed at the May 20 baseball game. A cooperative agreement with the UA Broadcast Journalism department will begin in the fall for students to produce YouTube videos for businesses to be hosted on the experiencefayetteville.com website. The CVB will work on getting marketing and public • relations interns for the summer. The Fayetteville flag was ordered and is being sold in the CVB store. First Thursday was a success despite the rain. ARTospere presented the band. ADVERTISING AGENCY Mike Sells introduced Drew Finkbeiner .who will be handling the Fayetteville account. Comparison of the Fayetteville HMR numbers to the state tourism tax numbers, the state was flat in January and February and Fayetteville showed an 8 1 /2 % increase. Two brochures of the four being updated are complete. Web stats are up, but the online marketing is just starting. We have had over 8,000 visits this year, a 30% increase. The parking website is being updated so that the QR codes can be put on the parking kiosks. OLD BUSINESS HMR for used for bonds for Walton Arts Center — Present were the following: Tem Trotter, Peter Lane, Barb Putnam, Dennis Hunt, Steve Clark, Fred Vorsanger, Paul Becker, and Don Man. The Mayor introduced Dennis Hunt who explained that the HMR tax would be used as the revenue stream for the City portion of $6.7 million toward construct of the Walton Arts Center expansion. The Mayor said the site would be on the campus of the present site of the Walton Arts Center. He indicated that the diagram was presented last August. • • _ Davis asked for a business plan to be presented to the A & P Commission. Peter Lane said they want the facility to go as close to the present facility as possible and they want at the same time to address some problems with the old facilities, i.e., more restrooms. They are doing the next, level of study now. The present WAC is at 90% usage and 95% capacity. They will be shooting for 70-80% usage in the new facility. Studies done in the past have shown that the present customer spends $20 per person in the entertainment district and the WAC has a $2 % -$3 million impact on the entertainment district. Dave Gearhart said the University continues to make investment in arts on the campus. They want to continue to showcase UA arts by adding sculptures to the campus. They have a close partnership with Crystal Bridges. They don't have all of the facilities at the UA to handle all of the needs of the UA. The faculty is bringing talent to the UA. They need 600 seats, which will cost in the neighborhood of $20-$30 million for UA needs without public money. It makes sense to partner with the UA and WAC to continue the partnership. A larger venue in Bentonville will continue the quality of programing at the WAC. The Dali Lama event was ticketed by the WAC. The UA has committed to use Walton Arena and the football stadium for concerts when the basketball practice facility opens. The,UA will be full partners with the Commission and the WAC and will be onboard with fundraising and payment of the bonds. .Davis asked what will be the UA commitment out of the $20-$30 million in bonds. Gearhart said the UA will commit $7 million or match the proposed $7 million City contribution. The rest will be raised by a campaign effort. • Steve Clark, president of the Chamber of Commerce said the COC Board had approved the plan and he was certain the businesses will step up and help with fund raising. Lane said one of the reasons he took this job was because the city supported the arts. Arts leaders have stepped up in the past and we believe they will again. The UA and WAC have a unique opportunity to grow and will unlock doors for kids and the quality of life. The WAC facilities committee has authorized a utilization study which is a 2 x 2 plan (2 years to plan and 2 years to build). Steve Clark is an incoming board member of WAC. The WAC has a 17 year contract with the City. The Mayor indicated that there was no proposal for pursuing the sales tax at this time. Don Man said the sales tax renews every 10 years and that makes up 40% of the operating and capital improvement plan. 1 .3 mils of the 5 mils available are currently being used. The City has other funding needs at this time (a $27 million dollar regional park). He said the greatest use of the HMR is to leverage it with a UA match. Parking revenues will be diverted to construction to building a parking deck. In the last 10 years the HMR tax has doubled from $ 1 . 1 million to $2.0 million. Kam asked if the A & P were to consider funding a portion of the expansion, would the city consider funding the rest. The Mayor responded that he would prefer that if the A & P funds the • project, that they fund it all. • Davis said his concern is tying up the HMR tax for 25 years. He hasn't seen a business plan. The lack of a hotel makes it difficult to bring in larger convention groups. He said it was hard for him to make a decision today and asked if there were other opportunities to consider. The Mayor asked how much time was needed. He said it was the choice of the people to decide the bond election because it' s their money. Lane asked if it would be helpful to share economic impact studies with the committee. Davis said he needed a booklet to read and study. The Mayor asked what the Commission wanted for the next meeting. Kam asked for information as to how much the expansion would cost and how the HMR would be used to get further funding. Lane said a study 2 years ago indicated the cost was $ 180 million to design and build. He said they would major lead gifts and a '"penny campaign". The story of fundraising becomes more palatable when they can say, "Our community believes in this." Lane said he can show the economic impact, a gift table, and show how the HMR fits into the bigger gift picture. The WAC needs the physical plant to fit the art's needs. Clark said he is working on the hotel need. He said, "We clearly know that $20 per person is spent by an arts patron. We clearly know that we're growing. We clearly know that we're a regional and national arts destination. Fayetteville has grown 640 new jobs since 2009. The • Chamber is passionate and that' s why we're better suited. Lyle said the A & P was obligated to come up with how many dollars we have and see how much we are willing to commit. Tennant said we need to show the outside how obligated we are to the arts and as well as to each other. Schmitt said there is competition to get our 600 seat facility built before the facility up north and . at the same time to be good stewards of the HMR. We need to have as much information as we can have to be prudent. We have people we have to answer to. Clark said he is working with a $20 million dollar hotel with over 200 rooms which will employ 60- 100 new people. The Commission asked for a copy of the plan the City presented to the WAC Board. Mills asked where the 900 seat auditorium of the high school fits into this picture and where does that leave us. Terri Trotter said she didn't think the high school auditorium was a competing facility. It would have somewhat limited accessibility with a usage rate of 70-80%. The question of usage was asked — what percentage would be UA usage and what percentage would be WAC? • Lane said he could provide an overall analysis of the best tools available. He couldn't tell what the project would look like. He could provide assumptions that the WAC uses for a business model. Commissioners asked that the data be noted as to its source. The WAC had a $9 million operations budget two years ago and currently the operating budget is $ 1 .2 million. He indicated that he would put something together that would pass the logic test. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 16, 2011 k4vwnA-k Commissioners Present: Bill Lyle, Neal-C�, Bob Davis, Lioneld Jordan, Brandon Karn, Maudie Schmitt and Justin Tennant. Commissioners Absent: None Staff Present: Marilyn Heifner, Sandra Bennett CALL TO ORDER Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 16, 2011 , at the Fayetteville Town Center at 2:00 p.m. MINUTES Minutes of the April 11 meeting should read that Mills was present (not Crawford). Moved by Davis, second by Tennant to approve the minutes of the April 11 , 2010 meeting as corrected. Motion carried. FINANCIAL REPORT HMR Revenue — Collections for the month of April was $ 187.976, a $246 increase. Year • to date increase is 3 .52%, with a total of $694,651 . Financials — Keith Glass reviewed March financials. All expenses are in line with budgets. Update from the City Attorney — Kit Williams presented HMR collections from the City Prosecutors Office of $684.90 for a year to date total of $ 12,017. 17. In April, the City Council approved the change in HMR to no longer exempt concession stands at festivals sponsored by Justin Tennant. It is now in effect. CLINTON HOUSE MUSEUM The Museum had 106 visitors in April. Hillary' s daffodils and new tulips made the grounds an explosion of color. New exhibits offer a more in depth look at the other residents of the house and its historical significance. The Museum hosted the Arkansas Department of Parks & Tourism Commissioners and the Cassville Young Democrats in April. CONVENTION VISITORS BUREAU Sales at the Visitor Center increased 141 in April, with $5,220.72 in sales. Visitors in the Center increased 44% as well. Definite bookings were signed for 1 ,255 attendees with an economic impact of $300,559.95 value. Southwest Tours was the only group which was lost due to poor participant sign-up. • • Shelly attended the ASAE trade show. Many there want to book a large conference in Fayetteville, but the challenge is that we don' t have rooms. They need 250-300 sleeping rooms which are near adequate meeting space. TOWN CENTER For the first time this year, the Town Center reached its sales goal for the month. Thirty percent of the 2011 goal has been attained. Focus for the staff is increasing the week day business and working on rebooking events for 2012. EXECUTIVE DIRECTOR REPORT On a regional basis, Marilyn is working with NATA on rebranding. The Clinton House Museum Board met and approved of the current direction of the museum. The Town Center remodeling progresses with painting completed. Tile, carpet, and chairs are due to be completed during the coming month. The Fayetteville Guide is underway. Habitotes with the Find it in Fayetteville logo will be distributed at the May 20 baseball game. A cooperative agreement with the UA Broadcast Journalism department will begin in the fall for students to produce YouTube videos for businesses to be hosted on the experiencefayetteville.com website. The CVB will work on getting marketing and public . • relations interns for the summer. The Fayetteville flag was ordered and is being sold in the CVB store. First Thursday was a success despite the rain. ARTospere presented the band. ADVERTISING AGENCY Mike Sells introduced Drew Finkbeiner who will be handling the Fayetteville account. Comparison of the Fayetteville HMR numbers to the state tourism tax numbers, the state was flat in January and February and Fayetteville showed an 8 1/2 % increase. Two brochures of the four being updated are complete. Web stats are up, but the online marketing is just starting. We have had over 8,000 visits this year, a 30% increase. The parking website is being updated so that the QR codes can be put on the parking kiosks. OLD BUSINESS HMR for used for bonds for Walton Arts Center — Present were the following: Terri Trotter, Peter Lane, Barb Putnam, Dennis Hunt, Steve Clark, Fred Vorsanger, Paul Becker, and Don Marr. The Mayor introduced Dennis Hunt who explained that the HMR tax would be used as the revenue stream for the City portion of $6.7 million toward construct of the Walton Arts Center expansion. The Mayor said the site would be on the campus of the present site of the Walton Arts Center. He indicated that the diagram was presented last August. • • Davis asked for a business plan to be presented to the A & P Commission. Peter Lane said they want the facility to go as close to the present facility as possible and they want at the same time to address some problems with the old facilities, i.e., more restrooms. They are doing the next level of study now. The present WAC is at 90% usage and 95% capacity. They will be shooting for 70-80% usage in the new facility. Studies done in the past have shown that the present customer spends $20 per person in the entertainment district and the WAC has a $2 '/z -$3 million impact on the entertainment district. Dave Gearhart said the University continues to make investment in arts on the campus. They want to continue to showcase UA arts by adding sculptures to the campus. They have a close partnership with Crystal Bridges. They don' t have all of the facilities at the UA to handle all of the needs of the UA. The faculty is bringing talent to the UA. They need 600 seats, which will cost in the neighborhood of $20-$30 million for UA needs without public money. It makes sense to partner with the UA and WAC to continue the partnership. A larger venue in Bentonville will continue the quality of programing at the WAC. The Dali Lama event was ticketed by the WAC. The UA has committed to use Walton Arena and the football stadium for concerts when the basketball practice facility opens. The UA will be full partners with the Commission and the WAC and will be onboard with fundraising and payment of the bonds. Davis asked what will be the UA commitment out of the $20-$30 million in bonds. Gearhart said the UA will commit $7 million or match the proposed $7 million City contribution. The rest will be raised by a campaign effort. • Steve Clark, president of the Chamber of Commerce said the COC Board had approved the plan and he was certain the businesses will step up and help with fund raising. Lane said one of the reasons he took this job was because the city supported the arts. Arts leaders have stepped up in the past and we believe they will again. The UA and WAC have a unique opportunity to grow and will unlock doors for kids and the quality of life. The WAC facilities committee has authorized a utilization study which is a 2 x 2 plan (2 years to plan and 2 years to build). Steve Clark is an incoming board member of WAC. The WAC has a 17 year contract with the City. The Mayor indicated that there was no proposal for suing the sales tax at this time. Don Marr said the sales tax renews every 10 years and that makes up 40% of the operating and capital improvement plan. - 1 .3 mils of the 5 mils available are currently being used. The City has other funding needs at this time (a $27 million dollar regional park). He said the greatest use of the HMR is to leverage it with a UA match. Parking revenues will be diverted to construction to building a parking deck. In the last 10 years the HMR tax has doubled from $ 1 . 1 million to $2.0 million. Karn asked if the A & P were to consider funding a portion of the expansion, would the city consider funding the rest. The Mayor responded that he would prefer that if the A & P funds the project, that they fund it all. • Davis said his concern is tying up the HMR tax for 25 years. He hasn't seen a business plan. The lack of a hotel makes it difficult to bring in larger convention groups. He said it was hard for him to make a decision today and asked if there were other opportunities to consider. The Mayor asked how much time was needed. He said it was the choice of the people to decide the bond election because it' s their money. - Lane asked if it would be helpful to share economic impact studies with the committee. Davis said he needed a booklet to read and study. The Mayor asked what the Commission wanted for the next meeting. Karn asked for information as to how much the expansion would cost and how the HMR would be used to get further funding. Lane said a study 2 years ago indicated the cost was $ 180 million to design and build. He said they would major lead gifts and a "penny campaign". The story of fundraising becomes more palatable when they can say, "Our community believes in this." Lane said he can show the economic impact, a gift table, and show how the HMR fits into the bigger gift picture. The WAC needs the physical plant to fit the art's needs. Clark said he is working on the hotel need. He said, "We clearly know that $20 per person is spent by an arts patron. We clearly know that we're growing. We clearly know that we're a regional and national arts destination. Fayetteville has grown 640 new jobs since 2009. The Chamber is passionate and that's why we're better suited. Lyle said the A & P was obligated to come up with how many dollars we have and see how much we are willing to commit. Tennant said we need to show the outside how obligated we are to the arts and as well as to each other. Schmitt said there is competition to get our 600 seat facility built before the facility up north and at the same time to be good stewards of the HMR. We need to have as much information as we can have to be prudent. We have people we have to answer to. Clark said he is working with'a $20 million dollar hotel with over 200 rooms which will employ 60- 100 new people. The Commission asked for a copy of the plan the City presented to the WAC Board. Mills asked where the 900 seat auditorium of the high school fits into this picture and where does that leave us. Terri Trotter said she didn't think the high school auditorium was a competing facility. It would have somewhat limited accessibility with a usage rate of 70-80%. The question of usage was asked — what percentage would be UA usage and what percentage would be WAC? • • Lane said he could provide an overall analysis of the best tools available. He couldn't tell what the project would look like. He could provide assumptions that the WAC uses for a business model. Commissioners asked that the data be noted as to its source. The WAC had a $9 million operations budget two years ago and currently the operating budget is $ 1 .2 million. He indicated that he would put something together that would pass the logic test. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of June 2011 Current Year HMR Collected (2120.0912.4101 .00) $ 205,675.72 Prior Year Collected (2120.0912.4101 .01 ) $ 24.00 First Security -investment Interest Revenue (2120.0912.4708.00) $ 1 ,220.26 Total Revenues $ 206,919.98 Annual Bond Audit Expense (2120.9120.7602.60) r $ Collection Expense (2120.9120.5333.00) $ (49113.99) Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (56,304.00) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,417.99) Total Check to A&P $ 146,501 .99 • • Keith M. Glass, CPA 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 Accountant's Compilation Report (479) 846-3424 (479) 571-0812 fax fax (479) 8464314 To Commission Members, I have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of May 31 , 2011 and the related statements of revenue and expenses for the period then ended, and five months then ended and the period then ended last year, and four months then ended last year, and the related Statement of budget, revenue and expenses for the month then ended. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management ([Tuners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glas , CPA 7- Date • i Email: keith@nwacpa.com wwwnwacpaxom Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2011 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 (49,178.20) Ist Security A&P General 48714 734,989.84 I st Sec Fay Town Ctr 48722 110,899.94 Ist Sec. Clinton House 48749 42,559.54 I st Sec. Conv Visitor 08730 103,557.95 Arvest Payroll Account 44636 27,035.20 Accounts Receivable 18.48 Due From Other Funds 49.08 Investments 1 ,794,978.95 Investment Adj to Market 10,057.07 Total Current Assets 29775,167.85 Property and Equipment Furniture and Fixtures 41 ,952.36 Equipment 179,689.91 Leasehold Improvements 45,775.99 CVB Building 930,569.02 CVB Land 198,621 .00 Building Additions 318,677.24 Accum. Depreciation (339,396.50) • Total Property and Equipment 1 ,375,889.02 Other Assets Total Other Assets 0.00 Total Assets $ 42151 ,056.87 LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ (12,811 . 19) AFlac 188.46 Colonial Life & Acc Ins Payabl 91 .56 Federal Payroll Taxes Payable 91761 .58 FUTA Tax Payable 732.93 State Payroll Taxes Payable 752. 16 SUTA Payable 744.40 Due to Other Funds 32762.99 Due to Town Center 4, 142.40 Total Current Liabilities 7,365.29 Long-Term Liabilities • Total Long-Term Liabilities 0.00 Total Liabilities 72365.29 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2011 • Capital Beginning Balance Equity 3,8799562.33 Unresticted Fund Balance 281 ,937.74 Restricted Fund-540 Film Grant 221 .53 Retained Earnings 225.00 Net Income (18,255.02) Total Capital 49143,691 .58 Total Liabilities & Capital $ 4, 151 ,056.87 See Accountants' Compilation Report i Fayetteville A&P Commission j Statements of Revenue & Expenses - Modified Cash Basis For the Month and Five Months Ending May 31 , 2011 ' Revenues Current Month Year to Date HMR Tax Revenue $ 187,969.41 49.30 $ 870,401 .52 70. 15 Prior Year HMR Tax Revenue 180.00 0.05 12,399.33 1 .00 Rental Income 36,570.04 9.59 165,486.48 13.34 Other Income 2,100.00 0.55 6, 130.00 0.49 Parking Revenue 425.00 0. 11 25456.00 0.20 Parking Lease 21322.23 0.61 51542.35 0.45 Gift Shop Sales 448.35 0. 12 15746.94 0. 14 Visitor Store 8,308.97 2. 18 172732. 17 1 .43 Partnership Income 12600.00 0.42 4,400.00 0.35 Admission Revenue 802.00 0.21 22396.54 0. 19 Special Projects 3,895.00 1 .02 69955.00 0.56 Interest Income Investments 11220.26 0.32 61102. 18 0.49 Interest Income Checking 488.78 0. 13 27292.32 0. 18 Visitor Guide Ad Income 71500.00 1 .97 91075.00 0.73 Hospitality Summit 0.00 0.00 180.00 0.01 Fee Refunds (21525.00) (0.66) (2,525.00) (0.20) Transfer In 130,000.00 34.09 130,000.00 10.48 Total Revenues 381 ,305.04 100.00 1 ,240,770.83 100.00 Cost of Sales Clinton House Gift Shop _ 0.00 0.00 1 ,605.98 0. 13 Total Cost of Sales 0.00 0.00 1 ,605.98 0. 13 • Gross Profit 381 ,305_04 100.00 1 ,239, ! 64.85 99.87 Expenses Signage- Tourism 12724.40 0.45 3,547.79 0.29 Credit Card Discounts 681 .22 0. 18 21295.31 0. 18 Bank Charges 15.93 0.00 358.08 0.03 Parking Expense 165.00 0.04 565.00 0.05 Advertising & Marketing 99,223.65 26.02 154,616.73 12.46 Brochures 15,362.53 4.03 61 ,208. 13 4.93 Accounting & Legal Fees 650.00 0. 17 3,330.00 0.27 Office Expense 256.30 0.07 61395.91 0.52 Visitor Store Exp 2,958.76 0.78 14,801 .55 1 . 19 Insurance & Health Benefits 4,012.99 1 .05 219681 .01 1 .75 408 (P) Company Match 906.78 0.24 3,946.86 0.32 Car Allowance 300.00 0.08 11350.00 0. 11 Telephone Expense 827.49 0.22 31839.80 0.31 Postage and Shipping Expense 747.95 0.20 41227.07 0.34 Tracking Software 0.00 0.00 17695.00 0. 14 Material & Supplies, 83.76 0.02 563.76 0.05 Rent0.00 0.00 12,000.00 0.97 Maintenance/Lawn 50.00 0.01 50.00 0.00 Repairs & Maintenance Expense (11729.68) (0.45) 61 ,565.99 4.96 Kamensky Fountain Maintenance 0.00 0.00 1 ,205.64 0. 10 Linens 2090.08 0.57 81290.23 0.67 Publications & Dues 0.00 0.00 3,055.00 0.25 Travel/Training Expense 15.00 0.00 14,246.72 1 . 15 • Taxes & Licenses 2,500.00 0.66 31467.23 0.28 Collections Expense 3,762.99 0.99 17,656.02 1 .42 Payroll Tax Expense 6, 168.39 1 .62 172184.67 1 .38 See Accountants, Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Five Months Ending May 31 , 2011 • Current Month Year to Date Convention Development 500.00 1 .31 17,644. 19 1 .42 Research Expense 0.00 0.00 475.00 0.04 Contract Labor, 5,350.00 1 .40 21 ,306.00 1 .72 Wages Expense 35,283. 13 9.25 157,393. 18 12.69 Electricity Utility 450.77 0. 12 17,949.61 1 .45 Gas Utility 602.31 0. 16 8250. 18 0.66 Water Utility 61 .68 0.02 3,285.66 0.26 Cable 535.27 0. 14 2,515.57 0.20 Recycling 171 .89 0.05 929. 10 0.07 Security 21 .85 0.01 11545.47 0. 12 Airport Advertising 0.00 0.00 19485.00 0. 12 Minor Equipment 0.00 0.00 13,716.80 1 . 11 Airport Info Booth 0.00 0.00 11200.00 0. 10 Coaches Clinic 47,250.00 12.39 47,250.00 3.81 DECA 0.00 0.00 11827.75 0. 15 Square Gardens 281 .65 0.07 281 .65 0.02 Dickson St Special Project 900.00 0.24 900.00 0.07 Joe Martin 0.00 0.00 2,500.00 0.20 LOTO Special Project 81508.90 2.23 81508.90 0.69 Arcs Live Theatre 0.00 0.00 1 ,000.00 0.08 Misc Special Project 45,950.49 12.05 110,542.31 8.91 Bond Payments-Town Center 562304.00 14.77 281 ,520.00 22.69 Trustee Expense 0.00 0.00 27250.00 0. 18 Transfer OUt 1303000.00 34.09 130,000.00 10.48 Total Expenses 477,545.48 125.24 1 ,257,419.87 101 .34 • Net Income $ (96,240.44) (25.24) $ (18,255.02) ( 1 .47) • See Accountants' Compilation Report Convention 1listors Bureau Shnnl of Budget, Revenue and Expenses - Modified Cash Basis Month Ending May 31 , 2011 2011 2011 2011 2011 May May 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 313,431.24 125,000.00 100,000.00 213,431.24 100.000.00 125,000.00 Interest 600.00 250.00 90.94 509.06 50.00 25.62 256.45 Partnership Dues 6,000.00 2.800.00 4,400.00 1 ,600.00 1,600.00 3.800.00 Travel Hero 3,000.00 1,000.00 - 3,000.00 Val. Clr. Store 30,000.00 9,000.00 17,732.17 12,267.83 2,000.00 8,308.97 6,108.43 Special Projects - 5.675.00 (5,675.00) 3,000.00 First Thursday 5,000.00 2,600.00 385.00 4,615.00 400.00 300.00 Dickson St 1 ,500.00 1 .000.00 - 1 ,500.00 500.00 Film Festival - - - Premeir Baseball - - Other Income 3,350.00 (3,350.00) 2,100.00 3.340.00 Total 359,531.24 141 ,650.00 131 ,633.11 2.950.00 115.034.59 138,804.88 Expensoi Salary•Benefds 183,608.00 72,500.00 64,952.46 118,655.54 14,500.00 14,416.05 74.133.05 Payroll Tax Exp 14,688.00 6.120.00 5,819.68 8.868.32 1 ,224.00 1 ,243.73 6.596.38 Insurance-Health 25,362.00 9,300.00 9,048.48 16,313.52 2,250.00 1 ,614.80 7,399.60 401K Match 5,508.24 2,295.00 1 ,746.11 3,762.13 459.00 340.28 1 ,504.24 Telephone 51000.00 2,080.00 1 ,799.54 3,200.46 416.00 66.35 1 ,404.07 Electricity 4,620.00 1,795.00 1 ,405.82 3,214.18 630.00 1 ,793.06 Water 650.00 275.00 206.20 443.80 55.00 185.71 Conv B Tourism Develop 40.000.00 21 ,250.00 12,160.99 27,839.01 4,600.00 5,896.63 Travel B Training 32,385.00 17,220.00 13,584.42 18,800.58 100.00 15.00 16,873.39 Publicatlons/Dues 3,810.00 2,660.00 2,205.00 1 ,605.00 2,802.00 Repalr/Melntenance 2,000.00 600.00 (12,392.13) 14,392.13 (13,552.21) 296.01 Office Supp/Printing 12,000.00 5,500.00 2,076.60 9,923.40 1 ,500.00 256.30 4,184.90 Tracking SBware/Malnt 2,000.00 2,000.00 1 ,695.00 305.00 I 'm= Credit Card Discounts 1 ,000.00 400.00 649.10 350.90 100.00 158.41 247.55 Taxes 8 Lfcenses(ASCAF 300.00 300.00 405.34 (105.34) 493.68 Visitor Cir Store Ihhs 20,000.00 10.500.00 14,801 .55 5.198.45 1,500.00 2,958.76 2,314.93 Education Reimbursement - - - Bank Charges - 182.85 (182.85) Parking Expense 1 ,200.00 500.00 500.00 700.00 100.00 100.00 500.00 Advertising B Marketing - - - 1 ,150.00 Special Project - 10,322.81 (10,322.81) 8,508.90 1 ,390.63 First Thursday 3,900.00 1 ,300.00 - 3,900.00 500.00 Dickson St 1,500.00 1 ,000.00 - 1,500.00 500.00 Minor Equipment - 6,994.61 (6,994.61) , Premier Baseball - - 2,835.00 Sales Tax - - Depreciation Expense - - Research Exp - 475.00 Total 359.531 .24 157,795.00 138,639.43 28,434.00 16,126.37 133,695.83 See Accountants' Compilation Letter A 0 Clinton House Museum Stmnt of Budget, Revenue and Expenses - Modified Cash Basis Month Ending May 31 , 2011 2011 2011 2011 2011 May May 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 72,071 .00 30,000.00 30,235.00 41 ,836.00 30,000.00 30,000.00 Admission 6,000.00 2,500.00 21504.86 31495.14 500.00 802.00 2,176.93 Special Events - Gift Shop Sales 5,000.00 2,080.00 11924.25 3,075.75 416.00 448.35 1 ,823.49 Interest 144.00 60.00 49.27 94.73 12.00 12.61 38.79 Other Income - 360.00 (360.00) 20.07 Total 83,215.00 34,640.00 35,073.38 928.00 31 ,262.96 34,059.28 Expenses Salary+Benefits 35,865.00 14,125.00 12,572.48 23,292.52 2,825.00 2,875.00 12,156.52 Payroll Tax Exp 21870.00 11130.00 1 ,142.35 11727.65 226.00 260. 19 1 ,113.44 Insurance-Health 4,025.00 1 ,675.00 21103.78 1 ,921 .22 335.00 403.70 1 ,358.84 401K Match 975.00 390.00 346.54 628.46 78.00 77.26 262.50 Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 Utilities-$3690 Water 1 ,000.00 210.00 268.50 731 .50 50.00 61 .68 204.55 Gas 1 ,345.00 761 .00 870.77 474.23 64.00 61 .35 773.09 Electricity 11060.00 266.00 278.07 781 .93 50.00 39.66 299.37 Telephone Actual 1 ,250.00 525.00 522.58 727.42 105.00 104.29 417.25 Materials & Supplies 11100.00 400.00 11095.04 4.96 50.00 83.76 384.96 Credit Card Discount: 750.00 305.00 300.37 449.63 60.00 54.96 188.35 Bank Charges Security 275.00 110.00 87.40 187.60 22.00 21 .85 109.25 Maintenance/Lawn 500.00 250.00 50.00 450.00 50.00 50.00 120.00 Repair/Maintenance 1 ,000.00 400.00 4,543.88 (31543.88) 200.00 120.00 Sales Tax 500.00 180.00 795.39 (295.39) 45.00 172.00 Special Projects 1 ,000.00 500.00 - 1 ,000.00 100.00 Publications/Dues 200.00 - 100.00 100.00 104.27 Travel/Training 500.00 500.00 562.30 (62.30) 500.00 94.99 Gift Shop Items 5,000.00 20500.00 1 ,605.98 3,394.02 595.43 Total 83;215.00 36,227.00 39,245.43 4,760.00 41213.70 309354.81 See Accountants' Compiliatlon Letter Fayetteville Town Cente Stmnt of Budget Revenue and Expenses - Modifred Cash Basis Month Ending May 31 . 2011 2011 2011 2011 2011 May May 2010 Annual Budget Year To Date Year To Date Year Monthty • Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Ind Service - Actualll 394,880.00 , 165.934.00 149,353.98 245,526.02 28,258.00 31 ,295.04 167,370.08 Interest - Checking 480.00 200.00 243.47 236.53 40.00 55.14 178.70 Parking Revenue - 3,519.23 (3,519.23) 2.722.23 Oally 7,000,00 3,609.00 1.234.00 5,766.00 759.00 3,211 .00 Leases 10,000.00 7,224.00 3,220.12 6,779.88 3,870.00 5,903.28 Sales Tax Exp (3,500,00) (969.00) (377.50) (3,122.50) (333.00) (1.621 .54) Special Projects 10,000.00 - - 10,000.00 Misc Revenue - - 12,461 .25 Transfer Total 418,860.00 175,998.00 157,193.30 32,594.00 34,072.41 187,502.77 Expenses Salary•Berlefits 156.379.00 62,330.00 49,868.26 106,510.74 12.466.00 11 ,325.42 46,638.20 Commissions - 9,610.90 Contract Labor 1 ,500.00 625.00 7,436.00 (5,936.00) 125.00 2,480.00 4,555.80 Payroll Taxes 12,510.00 5,125.00 41481.83 6,028.17 1,025.00 936.57 4,920.78 Credit Card Discount 3.000.00 1,250.00 1 ,345.84 1 ,854'.113 250.00 467.85 1,226.06 Insurance 19,827.60 - 7,766.00 8.231.76 11 ,595.84 1,722.00 1,614.80 6,727.62 401K Match 4,691.37 1,841.00 959.84 3,731 .53 407.01) 289.24 1,068.11 Utilities - - Water 6,225.00 2,350.00 2,810.96 3,414.04 475.00 2,181.89 Phone 720,00 300.00 1,517.68 (797.68) 60.00 656.85 3,773.91 Electricity 64,741 .00 25,344.00 16,207.98 48,533.02 5,525.00 353.37 19,718.57 Gas 11 ,969.00 8,643.00 7.401.26 4,567.74 800.00 540.96 7.531.29 Cable 5,400.00 2,250.00 2.515.57 2,884.43 450.00 535.27 446.95 Recycle Dumpster 1,980.00 825.00 929.40 1,050.60 165.00 - 171.89 165.28 Postage 500.00 300.00 109.99 390.01 150.00 344.30 Minor Equipment - 3,159.24 (3,159.24) Office Expense 6,000.00 2,580.00 3,315.42 2,684.58 490.00 1 ,690.95 Linens 25.000.00 10.415.00 8,290.23 16,709.77 2,083.00 2,190.08 9,191.79 Outside Laundry Repairs 8 Meintenam 60,750.00 20,000.00 35,112,41 25,637.59 1,000.00 7.702.36 32.541.89 Advertising & Promo 3,000.00 1 ,750.00 860.29 2,139.71 1 ,131.14 Travel/Training 3,000.00 1.000.00 - 3,000.00 2,500.00 Building Insurance 8,000.00 - - 9.000.00 Taxes 8 Licenses 4,000.00 2,000.00 2,500.00 1,500.00 2,000.00 2,500.00 Special Protects 10,000.00 5,000.00 7,666.01 2,333.99 541 .87 8,570.20 Misc 3,667.03 2,667.03 65.00 3,602.03 1 ,667.03 65.00 451.99 Bank Charges - - - Security 5.000.00 1,700.00 1,436.22 3.583.78 500.00 1.867.41 Depredation Eps - Total 418.860.00 166,041.03 166,221.19 31,360.03 32,371.53 166,855.03 See Accountants' Compilation Letter , Fayetteville A P S1mnt of Budget, Revenue and Expenses- Modified Cash Basis Month Ending May 31 , 2011 • 2011 2D11 2011 2011 May May 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year TO.Dafe Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 2.171,850.00 897,644.00 870,401 .52 1,301,448.48 190,80D.00 187,969.41 838,083.65 Prior Year HMR Tax Rev 12,399.33 (12,399.33) 180.00 17,369.75 Interest 35,000.D0 14,588.00 6,102.18 28,897.82 2,916.00 1 ,220.26 12,392.29 Visitor Guide ads 15,000.00 71500.00 9.075.00 5.925.01) 7,500.00 7,500.00 7,750,00 Misc Income 17,000.00 17,000.00 3,495.00 13,505.00 895.00 4,812.46 Health Relmbursemen 4,683.41 2,034.59 - 4,893.41 407.00 Rental Income 13,775.00 (13,775.00) 2,775.00 13,423.00 Interest Inc Checking 1,500.00 625.00 1 ,908.64 (408.64) 125.00 395.41 499 pp Total 2,245,243.41 939,391.59 917,156.67 201 ,748.00 200.935.08 894,330.39 Expenaea Unrealized GalnfLoss Town Center Fund 675,548.64 280,810.00 281,520.01) 394,028.64 56,162.00 56,304.00 279,747.05 Bond Audit Exp 2,000.00 - - 2,000.00 Bond Paying Agent Fe 6,000.00 3,000.00 2,250.00 3,750.00 2,250.(I0 Workman's Comp Ins 2.600.00 - - 2,600.00 Collection Exp 43,437.00 17,951.01) 17,656.D2 25,780.98 3,816.00 3,762.99 17,109,07 Transfer to CVB 313,431 .24 200,000.00 100,000.00 213,431.24 100,000.00 125,000.00 Transfer to Clinton Hon 72,071 .00 30,009.00 30,OOD.00 42,071 .00 30,000.00 30,000.00 Peace Fountain Malnt 1D,000.00 4.165.00 1.205.64 8.794,36 833.00 2,923.02 Contract Labor - 13,750.00 (13,750.00) 2,750.00 13.750.00 Salaries 81 ,653.00 34,020.00 29,999.98 51 ,653.02 6,804.00 6,666.66 28,085.36 Payroll Tax Exp 7,348.77 3,060.00 5,740.61 1,607.96 612.00 3,727.90 2,564.88 Imurance-Health 10,953.51 4,400.00 2,297.49 8.656.02 880.00 379.69 (77,25) 401K Match 2,449.59 1.000.00 894.37 1 ,555.22 200.00 200.00 774.96 Car Allowance 3,600.00 1 ,500.00 1 ,350.00 2,25D.00 300.00 300.00 1,350.00 Advertising & Marketin 400,000.00 140,000.00 153.756.44 246,243.56 25,000.00 99,223.65 123,413.90 Airport Info Booth 5,200.00 2,400.00 1,200.00 4,000.00 2,400.00 • Airport Advertising 6.000.00 11500.00 1,465.00 4,515.00 2.970.00 61208. Brochures 150,000.00 34.000.00 . 13 88,791 .67 7.000.00 15.362.53 85,444.42 Website Update 5,000.00 5,000.00 Signage- Tourism 10,000.00 5,700.00 3,335.26 6.664.74 2,000.00 1,724.40 5,274.66 Publication & Dues 2,045.00 1 ,025.00 750.00 1 ,295.00 1 27095 TravelRrelning 5,000.00 3,000.01) 100.00 4,900.00 600.00 2002.92 Recycling , - 661 .12 Office Sup & Printing 1 ,000.00 500.00 472.61 527.39 100.00 981.01 Postage 20,000.00 8,500.00 4,117.08 15,882.92 2,500.00 747.95 7.907,67 Professional Services 7,500.00 3,125.00 3,330.00 4,170.0D 625.00 650.00 3,115.00 Straegic Planning - 385.35 (385.35) Audit Expense 2,000.00 - - 2,000.00 Town Center Garden A 10,000.00 - - f0,00D.00 286896 Square Gardens _ - - Special Projects 239,176.00 239,176.00 154,540.14 84.635.86 46,308.62 10,180.91 Air Museum _ AR H.S. Coaches clinic _ 5,300.00 Arts Live _ 17,250.00 Bikes, Babes, & Bling - - 10,248.86 Bikes, Blues, & Hat Rods _ _ Committee for Mardi Gras _ 8.489.17 DECA Merketing Fash. Show _ 1 ,404.03 H.S. Alistair Games _ 1 ,350.00 NWA Coaches Clinic _ _ 47,250.00 30,000.00 Saturday of Champions _ _ State Soccer Finals _ _ 7A State Track Meet _ _ Baseball & Softball Weekend _ 1,500.00 Dickson St Music _ Duathlon - _ - 2,288.00 4 State Volleyball Classic Iron Pig Festival _ Joe Martin Stage Race _ Nati School Boards - - 2,257.26 Ozark valley Tdalhlon See Accountants' Compilation Letter Fayetteville A P Stmrlt of Budget. Revenue and Expenses- Modified Cash Basis Month Ending May 31, 2011 • 2011 2011 . 2011 2011 May May 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Fayettvllle Night Jam - - Ozark Millilary Museum - - - Solar Splash - - TheatreSquared - - 16,676.62 Td Sports 10d's 8 Family Triathlon - - NCAA Baseball Regional - - NCAA Track Indoor - 10,000.00 SEC Tennis Tournament - _ 10,500.00 SEC Men's 8 Women's Indoor - SEC Softball Championships - - 2,000.00 Welton Arts Center - - Misc Expense - 57.74 (57.74) 57.74 (9,020.06) Repair & Maintenance 75.000.00 22,000.00 34,703.48 40,296.52 4,000.00 4,401.82 5,798.11 Minor Equip 50.000.00 31,250.00 3,781 .45 46,218.55 6,250.00 30,048.14 Depreciation Exp 20.000.00 8,325.00 - 20,000.00 1 ,665.00 Bank Charges - 175.23 (175.23) 15.93 18.94 Taxes 8 Licenses - - Convention Development - 5,097.85 5,000.00 Unallocated Revenue 8.229.68 6,229.66 8,229.66 TOtel 2,245,243.41 1,086,636.66 915,160.07 119,347.00 424,833.88 898,028.58 • See Accountants' Compilation Letter ae rLdlDepartmental Correspondence LEGAL Kit wiftiams City Attorney TO: A & P Commissioners Jason B. Kelley Assistant City Attorney CC: Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: June 6, 2011 RE: Overdue BAIR collection efforts i The Fayetteville City Prosecutor's Office collected only $310.00 in overdue FMR taxes last month being the total year-to-date collection to $12,317.17. Only a single case was closed leaving eleven cases pending. These cases are set for trial, have an existing active criminal summons, or have just received the City • Prosecutor's letter warning of a future criminal prosecution if the FNR taxes are not paid. Attached is the City Prosecutor's Report. i I 1 i i i i I I CLINTON K. JONES ® MANDY FINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR E-rna9: hoteheek&l.fayettevllle.ar.ua BRIAN THOMAS PHONE: (479) 5768377 • DEPUTY CITY PROSECUTOR AA� s4s 1479) 57"25 Mot Checle;: (479) 6758254 OFFICE OF CITY PROSECUTOR FAza : (479) 576.8373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 2, 2011 RE: Status of Active HMR cases * When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 • Business Closed Active Criminal Summons 2. Brenda's Drive-In Collin L. Wilkins Delinquent Balance: -0- Active Criminal Summons 3. Butcher Block Gary W. Bell Delinquent Balance: $1 ,871 .28 Business Closed Active Contempt of Court 4. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66 '. Business Closed Trial Date: 6/8/11 5. Elenitas Elaine M. Reyes Delinquent Balance: -0- Trial Date: 7/20/11 6. Frulatti Mary A. McNeil Paid: $160.00 Business Closed Todd E. McNeill Delinquent Balance: -0- Case Closed 7. Hogwild Pizzeria David S. Mackey Delinquent Balance: $1,330.00 Business Closed Letter 8. Mama Deans Meneria D. Morrison Trial Date: 7/20/11 • Terry L. Morrison Trial Date: 7/20/11 Delinquent Balance: No Forms Telecommunication Device for the Deaf TDD (479) 521-1316 176 South Church, Suite 2 - Fayetteville, AR 72701 Kit Williams June 2, 2011 • Page 2 9. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,642.60 10. Shanghai Chinese and Hsiao L. J. Shen Paid: -0- China Garden Delinquent Balance: $3,090.00 Businesses Closed 11. Soul Restaurant & Lounge Casey E. Dighero Paid: $150.00 Business Closed Delinquent Balance: $1 ,043.64 12. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $2,042.00 Business Closed Set for Trial: 7/13/11 Active Criminal Summons TOTAL: $310.00 I { i i I i i i CLINTON HOUSE MUSEUM MONTHLY REPORT JUNE 2011 The Clinton House Museum had a total of 243 visitors in June. Early in the month, the Wal- Mart Shareholders meeting brought in visitors from all over the globe. The Museum also welcomed the America In Bloom Judges for their Annual Breakfast and several group tours. The variety of visitors to the House from all parts of the globe continue to speak of both the National and International significance of the Former President and Secretary of State's influence and popularity throughout the world. MUSEUM ACTIVITIES AND EVENTS : June 1st — 3rd Wal-Mart Shareholders Meeting — the meeting venue of Bud Walton Arena and associated housing at University of Arkansas dorms, made the Clinton House both readily accessible and a popular venue for Wal-Mart Associates attending the annual Shareholders Meeting • June 15th — Arkansas' 175 Anniversary of Statehood — the museum offered free admission and challenged guests to learn the term "Septaquintaqumquecentennial" June 17�h — Annual America In Bloom Judges Breakfast June 30,h — Group Tour, Central's Center for Children — we welcomed a large group of elementary school-aged children for a Scavenger Hunt that helped them learn more about the close ties between the Clintons and Arkansas. (approx 35 students) UPCOMING EVENTS : June 17,h — Baby Shower for Dolly Hayde June 181h — Washington Country Historical Society Monthly Meeting IN THE WORKS: Press Release on Fust Ladies Garden and Completion of Walking Tour and Brochure Open House on August 191h in honor of Bill's 64th birthday 5pm — 7pm. We will be offering Free Admission all day , Birthday cake will be served in addition to Bills Favorite Snacks - Moon Pies, Peanuts, and RC Cola. Music will be provided by the Saxophone Quartet of the • Arkansas Winds. Inquiries Tabulated by Source/Mode From: 61112011 To: 613012011 NOTE: This reportshows only active modes and sources, and can only display the first nine active modes defined in your system. Mode Source e-mail Formatted - Formatted - Totals Bulk First Cl @ Website 4 56 92 152 Midwest Living 0 116 0 116 Southern Living 0 . 2 0 2 Travel lnformation.com 0 83 0 83 Where to Retire 0 46 0 46 Totals: 4 303 92 399 Page 1 of 1 7/8/2011 09:00 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521 -5776 - Fax: (479) 571 -4731 - info@experiencefayetteville.com ^ Web: www.experiencefayetteville.com ADVERTISING INQUIRIES BY STATE - 2011 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • AE 1 Alabama 14 9 4 10 12 5 54 Alaska 2 4 1 4 2 13 Alberta 1 1 0 2 1 5 AP 1 Arizona 12 11 4 5 11 4 47 Arkansas 125 75 96 96 94 26 512 British Columbia 2 2 2 6 California 34 27 20 21 51 11 164 Colorado 8 14 11 8 22 4 67 Connecticut 1 I 3r 14 1 16 1 23 Delaware 1 11 1 3 Florida 29 33 22 14 26 8 132 Georgia 23 15 6 7 15 66 Hawaii 1 2 1 2 6 Idaho 2 2 2 1 1 2 10 Illinois 66 49 37 46 190 36 424 Indiana 23 30 17 20 98 12 200 Iowa 36 22 17 15 82 14 1 1 1 1 186 Kansas 43 23 30 29 70 18 213 Kentucky 12 16 4 6 25 1 64 Louisiana 38 19 19 16 27 14 133 Maine 1 2 2 3 1 9 Manitoba 1 1 Ma and 6 6 3 9 1 25 Massachusetts 3 11 4 1 14 2 35 Michigan 33 32 23 33 105 16 242 Minnesota 39 28 14 15 72 15 183 Mississi i 14 14 5 4 13 6 56 Missouri 139 74 50 57 159 26 505 Montana 4 3 1 3 7 18 Nebraska 15 8 11 10 47 1 92 ' Nevada 7 1 3 1 5 1 18 New Brunswick 3 4 2 2 1 3 15 New Foundland New Hampshire 4 1 1 6 New Jersey7 9 5 2 17 40 New Maxim 5 6 3 1 8 2 25 New York 19 23 18 11 22 14 107 North Carolina 25 10 5 8 10 7 65 North Dakota 3 3 2 1 3 1 13 Nova Sootia 2 1 1 4 Ohio 27 38 20 29 121 11 246 Oklahoma 74 22 35 34 57 19 241 Ontario 5 6 9 4 2 26 Oregon 3 4 3 7 7 2 26 Pennsylvania 16 25 12 15 15 5 88 Prince Edward Isl. 0 0 Puerto Rico 1 1 1 1 4 Quebec 3 2 2 1 2 10 Rhode Island 2 2 2 6 Saskatchewan 1 1 2 South Carolina 20 9 6 2 1 1 39 South Dakota 5 2 2 17 26 Tennessee 15 25 19 16 23 11 109 Texas 135 82 831 58 100 60 518 Thailand Utah 9 6 1 1 3 2 22 Vermont 3 3 Virginia 12 7 13 9 14 1 56 Wazhin ton 18 6 7 2 14 2 Washington, D. C. 2 1 West Vir inia 7 8 6 1 9 Wisconsin 42 31 19 20 115 18 W min 4 6 2 2 Milita TOTAL 1197 880 685 650 1742 399 0 0 0 0 0Md • Fayetteville Visitor Center - 2011 Sales & Visitor Count )an Feb Mar Apr May lune July Aug Sep Oct Nov Dec Sales Totals $854.92 $1 ,262.24 $2,450.86 $59220.72 $7,370.00 $6,356.51 20,0Totatr $557.65 $354.29 $745.44 $29166.24 $2,296.32 $2,360.35 $33516.20 1 $33557.59 1 $23680.20 $2,889.62 $2,515.90 $53694.64 % Change from 2010 53.3% 256.3% 228.8% 141 .0% 220.9% 169.3% -100.0% -100.0% -100.0% -100.0% -100.n% -100.0% Visitor Count 295 238 691 1301 1454 1463 solo Total, 213 209 432 _ _ 901 945 1 ,062 1 ,378 1 ,304 11049 11145 816 754 % Change II from 2010 38.50% 13.88% 59.951/6 44.40%1 53.86%1 37.76% -100.00% -100.00% -100.00% -100.00% -100.00%l -100.00% 2011 Coal = $30,000/year or $2,500/month Yearly $23,515.27 Monthly 1 $33919.21 Totals 5,442 Averages 907 96 Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 20 IOMonthly Sale, Average=SZ 444.54 2010 Monthly Visitor Average=851 2010 sales per visitor = $2.87 2011 sales per visitor = $4.32 Definite Bookings By Booking Date June 2011 Meeting Dates Attnd Peak Rooms $ Value Travel-ink 10/19/2011 50 0 11 ,975 10/21 /2011 Sub-Total for June 1 Meetings 50 0 $11 ,975.00 Sales Leads by Date Issued June 2011 Meeting Dates Attend Peak Rooms $ Value Hispanic Caucus 09/02/201.1 200 100 200 47,898 Fall Conference 09/04/2011 UA Track and Field 05/22/2012 500 250 1 ,250 119,745 NCAA Outdoor Track Regionals 05/27/2012 Sub-Total for June 2 Meetings 700 1 ,450 $167,643.00