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Home My WebLink About2011-04-11 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION April, l 1 , 2011 2:00 p.m. Fayetteville Town Center I. Call to Order — 11 . Welcome New Commissioner — Hannah Mills III. Reports A. Approval of Minutes for March 11 , 2011 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams • A. Change in HMR ordinance C. Clinton House Museum Report - D. Visitor Bureau Report — E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells IV. Old Business A.Approval of chair bids — budgeted $60,000 Mity Lite — $60, 188.50 Virco - $56,000.00 B.Update on Town Center remodeling V. New Business A.Presentation by Stephens regarding using HMR for bonds VI. Adjourn Funding requests were received. 0/6,r 9,Z S — Owl • �aaa , I7s � ADVERTISING AND PROMOTION COMMISSION • REGULAR MEETING March 11 , 2011 Commissioners Present: Neal Crawford, Bob Davis, Lioneld Jordan, Brandon Karn, and Justin Tennant. Commissioners Absent: Bill Lyle and Maudie Schmitt Staff Present: Marilyn Heifner, Sandra Bennett CALL TO ORDER Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on March 11 , 2011 , at the Fayetteville Town Center at 2:00 p.m. APPOINTMENT OF NEW COMMISSIONER Mayor Jordan thanked Neal Crawford for his service on the A & P Commission. He said it had been an honor to serve with him on the Commission. Moved by Davis, second by Tennant to appoint Hannah Mills to the term expiring in 2015. Mills is assistant manager at the Dickson Street Inn. Motion carried. MINUTES • Moved by Davis, second by Tennant to approve the minutes of the February 15, 2010 meeting. Motion carried. FINANCIAL REPORT HMR Revenue — Marilyn announced that February HMR collections were $ 158,037. This represents a 9.80% increase over 2010 collections. Year to date collections are up 8.70%. Financials — Keith Glass explained the year end accountant's compilation report and discussed how this fits into the overall city financial audit. January financial statement is in line with budget for most accounts. Town Center collections fell short of budgeted amounts. Update from the City Attorney — Kit Williams reported that the City Prosecutor' s office collected $4,050.20 in the month of February. Five cases are closed; however, 17 new and old cases remain open. CLINTON HOUSE MUSEUM The Museum had 52 visitors in February, despite the bad weather which caused closing for 3 days. New displays featuring former owners are being developed. " Bo Swanson" aka Marilyn Heifnei entertained a group tour from Mena. Featured menu was Swanson' s chicken pot pie, salad and brownie. • • CONVENTION VISITORS BUREAU Bureau staff issued leads for the Artic Classic adult softball tournament and the annual convention meeting of the Historic Preservation Alliance of Arkansas. Total economic value of definite bookings for the month was 16 meeting days of 2,850 people with a value of $671 ,000. Visitor Center sales increased 256.3% to $ 1262.24 and visitor count was up 13 .9%. No business was lost. TOWN CENTER Returned sales contracts in February were down from 20 to 11 . Sales were off 53% and collections were down 27%. This was due in part to the inclement weather. EXECUTIVE DIRECTOR REPORT Marilyn presented estimate for remodeling of Town Center. Carpet — est. $80,000, actual $67,994 Paint — est. $25,000, actual $21 ,455 Audio Visual upgrade of projectors and sound — est. $ 17,000, actual $ 16,327 Tables/chairs for plaza — est. $ 10,000, actual $5,244 Chairs — est. $60,000 (bids have not gone out for this) Two hundred thousand dollars has been set aside for project. • Sympathy was expressed in the loss of Dickson St. business owner Bruce Walker. Bruce was one of the profiles used in the 2011 Visitor Guide and was a big supporter of Fayetteville. He distributed many Visitor Guides through his business and contact with visitors on Dickson Street. Brian Bailey is leaving the CVB at the end of the month to start his own business. ADVERTISING AGENCY Mike Sells reported that the media plan has kicked off. The media plan will have 3 .4 million impressions in print and over 6 million impressions on line. Casey Worthington was introduced. Casey has been working selling ads for the Fayetteville Guide. Jade Gustin presented new creative 1 ) Track capital of the world, 2) Gardens and 3) Nature. A new sign has been designed for XNA airport. They are working on the Fayetteville guide creative. Web stats were presented as well. OLD BUSINESS REMODELING OF TOWN CENTER • • Bids for carpet and painting remodeling were received. Low bid for painting was Stucki Paint and Wallcovering for $21 ,455 .00. Low bid for carpet was from Miller Commercial Flooring for $67,994.00. Heifner recommended that the contracts be awarded to low bidders. Moved by Davis, second by Kam to approve the bids from Stucki and Miller. Motion carried. Moved by Davis, second by Karn to approve issuing bids for chairs. Motion carried. NEW BUSINESS RESOLUTION FOR CHANGE IN HMR ORDINANCE Moved by Tennant, second by Davis to forward a recommendation to city council to revise HMR ordinance so that HMR is collected from all food vendors at all festivals. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • Advertising and Promotion Commission For month of April 2011 Current Year HMR Collected (2120.0912 .4101 .00) $ 1871458.85 Prior Year Collected (2120.0912.4101 .01 ) $ 517. 11 First Security Investment Interest Revenue (2120.0912.4708.00) Imo_ 1 ,356.01 Total Revenues $ 189,331 .97 Annual Bond Audit Expense (2120.9120.7602.60) �$ Collection Expense (2120.9120.5333.00) $ (31759.52) Bank of OK Quarterly Fee (2120.9120.5712.00) $ ( 1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) $ (56,304 .00) 2008 Property Taxes on Town Center (2120.9120.7602.60) L Total Expenses $ (61 , 188.52) Total Check to A&P $ 128,143.45 • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2008.2011 2008 2009 2009 2010 2010 2011 2011 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $1743005 $1663214 -4.48% $1663645 0.00% $1793546 7.74% February $1563693 $167, 141 5.32% $1433940 -13.88% $158,037 9.80% March $1722804 $180,027 4.18% $1723662 -4.09% $1690093 -2.06% April $183,672 $1919542 4.28% $1879730 -2.00% $187,976 0.00% May $175,064 $190,320 8.71 % $185,096 -2.74% June $1941447 $1901237 -2. 17% $184,371 -3.08% July $188,253 $180,944 -3.88% $196,323 0.08% August $1743648 $167,897 -3.87% $180,741 7.65% September $190,244 $176,463 -7.24% $184,471 4.54% October $187, 125 $1893728 1 .39% $195,169 2.87% November $1979814 $1903887 -3.50% $213,494 11 .84% December $174,662 $174,568 0.00% $171 ,511 -0. 18% Total $ . $2,171 ,451 $291659969 0.00% $29182,155 0.75% 2694,651 3.52"/° \filename Accountant's Compilation Report To Board Members, I have compiled the accompanying statements of assets, liabilities, and capital arising from transactions of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of March 31 , 2011 and the related statements of revenue and expenses for the period then ended, and three months then ended and the period then ended last year, and three months then ended last year, and the related statements of revenue and expenses for the previous twelve months. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide assurance about whether the financial statements are in accordance with the modified accrual basis of accounting. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. Management (Owners) is(are) responsible for the presentation and fair presentation of the financial statements in accordance with the modified cash basis of accounting and for designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements. • My responsibility is to conduct the compilation in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to assist management in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance that there are no material modifications that should be made to the financial statements. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements arising from modified cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, equity, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. I am not independent with respect to Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum. Keith M. Glass, CPA Date • Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis March 31 , 2011 ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 177,903.84 I st Security A&P General #8714 774, 1 18.69 1 st Sec Fay Town Ctr #8722 895685.42 Ist Sec. Clinton House #8749 145037.25 1 st Sec. Conv Visitor #8730 13, 138. 11 Arvest Payroll Account #4636 11 ,523.86 Accounts Receivable 18.48 Due From Other Funds 6,664.04 Investments 1 ,769,261 .63 Investment Adj to Market 10,057.07 Total Current Assets 22866,608.39 Property and Equipment Furniture and Fixtures 413952.36 Equipment 179,689.91 CVB Building 9309569.02 CVB Land 1985621 .00 Building Additions 3185677.24 Accum. Depreciation (339,396.50) Total Property and Equipment 1 ,330,113.03 her Assets I Other Assets 0.00 Total Assets $ 4, 1961721 .42 LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ ( 132292.96) Aflac 188.46 Colonial Life & Acc Ins Payabl 124.24 Federal Payroll Taxes Payable 62560.83 FUTA Tax Payable 732.93 State Payroll Taxes Payable 19501 .47 SUTA Payable 12256.60 Due to Other Funds 32383. 18 Due to Town Center 42142.40 Total Current Liabilities 4,597. 15 Long-Term Liabilities Total Long-Tenn Liabilities 0.00 Total Liabilities 4,597. 15 tal inning Balance Equity 338792562.33 Unresticted Fund Balance 2812937.74 Restricted Fund-540 Film Grant 221 .53 Net Income 30,402.67 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2011 Current Month Year to Date *enues HMR Tax Revenue S 1683444.95 79.55 S 4949973.26 79.94 Prior Year HMR Tax Revenue 648. 16 0.31 11 ,702.22 1 .89 Rental Income 31 ,629.29 14.94 88,472.22 14.29 Other Income 2,900.00 1 .37 35410.00 0.55 Parking Revenue 365.00 0. 17 19234.00 0.20 Parking Lease 0.00 0.00 31220. 12 0.52 Gift Shop Sales 383.48 0. 18 812.74 0. 13 Visitor Store 22927.93 1 .38 49904.64 0.79 Partnership Income 400.00 0. 19 2,400.00 0.39 Admission Revenue 770.00 0.36 19058.54 0. 17 Investment Income 0.00 0.00 29348. 19 0.38 Special Projects 675.00 0.32 675.00 0. 11 Interest Income Investments 1 ,356.01 0.64 15356.01 0.22 Interest Income Checking 486.79 0.23 091 . 15 0.22 Visitor Guide Ad Income 575.00 0.27 1 ,075.00 0. 17 Hospitality Summit 180.00 0.09 180.00 0.03 Total Revenues 211 ,741 .61 100.00 6199213.09 100.00 Cost of Sales Clinton House Gift Shop 277.70 0. 13 846.59 0. 14 Total Cost of Sales 277.70 0. 13 846.59 0. 14 Gross Profit 211 ,463.91 99.87 6185366.50 99.86 enses ignage- Tourism 999.06 0.47 11217.56 0.20 Credit Card Discounts 401 .01 0. 19 13346.83 0.22 Bank Charges 310.29 0. 15 342. 15 0.06 Parking Expense 100.00 0.05 300.00 0.05 Advertising & Marketing 37,082.38 17.51 555393.08 8.95 Brochures 239118. 11 10.92 453845.60 7.40 Accounting & Legal Fees 0.00 0.00 1 ,300.00 0.21 Office Expense 552. 11 0.26 21775.97 0.45 Visitor Store Exp 150.67 0.07 83018.50 . 1 .29 Insurance & Health Benefits 5,613.81 2.65 13,579.65 2. 19 408 (P) Company Match 895.54 0.42 2,096.42 0.34 Car Allowance 300.00 0. 14 750.00 0. 12 Telephone Expense 709.09 0.33 2,264. 14 0.37 Postage and Shipping Expense 500.00 0.24 2,479. 12 0.40 Tracking Software 1 ,695.00 0.80 1 ,695.00 0.27 Rent 0.00 0.00 12,000.00 1 .94 Repairs & Maintenance Expense 36,214.07 17. 10 49,037.79 7.92 Kamensky Fountain Maintenance 471 .55 0.22 11205.64 0. 19 Linens 768.66 0.36 4,776. 15 0.77 Publications & Dues 15645.00 0.78 3,055.00 0.49 Travel/Training Expense 35270.56 1 .54 71954.58 1 .28 Taxes & Licenses 967.23 0.46 967.23 0. 16 Collections Expense 3,381 .86 1 .60 102133.51 1 .64 Payroll Tax Expense 3, 121 .65 1 .47 7,854.94 1 .27 Convention Development 2,720.05 1 .28 8,318.24 1 .34 Research Expense 0.00 0.00 475.00 0.08 Contract Labor 35925.50 1 .85 115990.50 1 .94 �ges Expense 355124.78 16.59 869771 .07 14.01 ectricity Utility 45293.36 2.03 139713.01 2.21 Gas Utility 19064.96 0.50 79611 .68 1 .23 Water Utility 601 .43 0.28 29608.38 0.42 Cable 0.00 0.00 12458.61 0.24 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2011 Current Month Year to Date !cycling 241 .84 0. 11 413.73 0.07 Security 381 .85 0. 18 11096.77 0. 18 Airport Advertising 11335.00 0.63 11485.00 0.24 Minor Equipment 91391 .89 4.44 132716.80 2.22 Airport Info Booth 19200.00 0.57 11200.00 0. 19 DECA 0.00 0.00 11827.75 0.30 Joe Martin 21500.00 1 . 18 21500.00 0.40 Arts Live Theatre 0.00 0.00 1 ,000.00 0. 16 Misc Special Project 21 ,365.72 10.09 25,351 .43 4.09 Bond Payments-Town Center 56,304.00 26.59 168,912.00 27.28 Trustee Expense 0.00 0.00 11125.00 0. 18 Total Expenses 262,718.03 124.07 587,963.83 94.95 Net Income $ (51 ,254. 12) (24.21 ) $ 30,402.67 4.91 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2011 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year evenues HMR Tax Revenue $ 168,444.95 $ 1 %983.93 $ 494,973.26 $ 469,793. 11 Prior Year HMR Tax Revenue 648. 16 3,677.69 11 ,702.22 13,261 .02 Rental Income 315629.29 34,674.60 88,472.22 107,875.76 Other Income 25900.00 14,661 .25 31410.00 16, 184.71 Parking Revenue 365.00 793.00 11234.00 19845.00 Parking Lease 0.00 0.00 35220. 12 35397.39 Gift Shop Sales 383.48 296.35 812.74 733.38 Visitor Store 25927.93 587.66 41904.64 1 ,341 . 10 Partnership Income 400.00 800.00 2,400.00 25600.00 Admission Revenue 770.00 673.95 1 ,058.54 15146.04 Investment Income 0.00 0.00 2,348. 19 0.00 Special Projects 675.00 0.00 675.00 0.00 Interest Income Investments 11356.01 31219.22 11356.01 9,486.86 Interest Income Checking 486.79 226.05 11391 . 15 616.24 Visitor Guide Ad Income 575.00 0.00 11075.00 0.00 Hospitality Summit 180.00 0.00 180.00 0.00 Transfer In 0.00 0.00 0.00 1552000.00 Total Revenues 211 ,741 .61 2285593.70 619,213.09 7832280.61 Cost of Sales Clinton House Gift Shop 277.70 0.00 846.59 33.09 Total Cost of Sales 277.70 0.00 846.59 33.09 ess Profit 211 ,463.91 228,593.70 618,366.50 7833247.52 Expenses Signage- Tourism 999.06 2,266.31 12217.56 3,794.24 Credit Card Discounts 401 .01 392.03 12346.83 733.43 Bank Charges 310.29 0.00 342. 15 16.97 Parking Expense 100.00 100.00 300.00 300.00 Advertising & Marketing 37,082.38 25,750.31 552393.08 822100.89 Brochures 233118. 11 125000.00 459845.60 393615.79 Accounting & Legal Fees 0.00 600.00 12300.00 15890.00 Office Expense 552. 11 540.77 25775.97 45214.49 Visitor Store Exp 150.67 (579.24) 83018.50 11060.84 Insurance & Health Benefits 5,6I3.81 33203.65 13,579.65 92044.09 408 (P) Company Match 895.54 897.92 2,096.42 21242.93 Car Allowance 300.00 300.00 750.00 750.00 Telephone Expense 709.09 967.44 2,264. 14 3,259.29 Postage and Shipping Expense 500.00 626.29 2,479. 12 41455.84 Tracking Software 1 ,695.00 13695.00 13695.00 15695.00 Rent 0.00 12,000.00 123000.00 12,000.00 Maintenance/Lawn 0.00 30.00 0.00 30.00 Repairs & Maintenance Expense 362214.07 51921 .68 492037.79 22,325.95 Kamensky Fountain Maintenance 471 .55 149.95 11205.64 15977.82 Linens 768.66 815.93 41776. 15 5, 150. 16 Publications & Dues 1 ,645.00 15479.00 3,055.00 39548.95 Travel/Training Expense 39270.56 22593.91 71954.58 11 ,234.88 Taxes & Licenses 967.23 0.00 967.23 0.00 Collections Expense 3,381 .86 3,453.23 10, 133.51 9,661 .08 Wol1Tax Expense 39121 .65 39577.26 71854.94 89542.32 vention Development 25720.05 19100.63 8,318.24 55016.45 Research Expense 0.00 0.00 475.00 0.00 Contract Labor 32925.50 49497.50 11 ,990.50 11 ,027.50 Commissions 0.00 2,228.00 0.00 4,771 .50 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2011 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Wages Expense 35, 124.78 353663.68 86,771 .07 863193.09 Electricity Utility 41293.36 41157.75 13,713.01 13,524.42 Gas Utility 13064.96 3,251 .81 71611 .68 7,803.05 Water Utility 601 .43 552. 15 21608.38 15459.31 Cable 0.00 89.39 1 ,458.61 268. 17 Recycling 241 .84 165.28 413.73 495.84 Security 381 .85 564.52 11096.77 1 ,932.96 Airport Advertising 11335.00 0.00 11485.00 1 ,485.00 Minor Equipment 9,391 .89 220.00 13,716.80 85206.28 Airport Info Booth 1 ,200.00 0.00 1 ,200.00 19200.00 DECA 0.00 0.00 13827.75 1 ,350.00 AR Air Museum 0.00 0.00 0.00 5,300.00 Theatre Squad 0.00 27852.71 0.00 63823.87 Joe Martin 21500.00 0.00 2,500.00 0.00 Bikes, Babes, & Bling 0.00 185.73 0.00 1 ,535.73 Bikes, Blues, & Hot Rods 0.00 37912.50 0.00 82239. 17 National School Boards 0.00 257.26 0.00 2,257.26 Arts Live Theatre 0.00 0.00 12000.00 0.00 Misc Special Project 21 ,365.72 21510.35 25,351 .43 142934. 17 Bond Payments-Town Center 563304.00 559949.41 168,912.00 167,848.23 Trustee Expense 0.00 0.00 19125.00 11125.00 Transfer OUt 0.00 0.00 0.00 155,000.00 Total Expenses 2625718.03 196,940. 11 5875963.83 737,441 .96 Net Income $ (513254. 12) $ 319653.59 $ 30,402.67 $ 459805.56 • • See Accountants' Compilation Report Foyed iBe Advertising one promotion Simi of Budget. Revenue and Expense-Modified Gash Basis Month Ending Mardi 2011 • 2011 2011 2011 2011 March Mardi 2010 Armual Budget Year To Gaa Year To Gab Year Monthly Monday Year To Bate Accumulated Actual Salanm Budget Actual Actual Budget Rovenue HMR Tax Revenue 2,171,850.00 514,822.00 494,973.26 1,878,878.74 186507.00 168,444.95 469.793.11 Pdor Year HMR Tax Rev - 11,702.22 (11,702.22) 648.16 13.261.02 Interest 95.99.0 8,756.00 3,704.20 31,295.80 2,91600 1,358,01 9,486.86 Vistas Guide ads 15,000.00 - 1,07500 13,925.00 575.00 Miscinmme 17,000.00 17,000.00 2,60040 14,400.00 2,600,00 2,692.46 Heald Rarniouraermm 4,893.41 1,220.59 - 4,893.41 407.0 Renal lmome - 8.250.00 (8.250.0) 2.750.0 7,923.00 Inteestlnc Cfatldnq 1.5011.00 375.0 1.183.01 338.99 125.00 418.84 307.51 Taal 2,245,243.41 542,173.59 523.467.69 183,95500 176,792.98 503,483.98 Expenses Unrealized GainlAms Toen Center Fund 675,548.84 168,488.00 168,912,00 506,618.4 58,162.00 58,304.0 167,848.23 Boud Audit Exp 2.000.00 2,000.00 Borid Paying Agent Fe 6,000.00 1,500.00 112500 4,875.00 1,125,00 W irlury 'a Comp the 2.800.00 - - 2,600.00 Cdlectbn Exp 43.437.00 10,295.00 10,133,51 33,303.49 3,810.00 3,381.66 9,681.8 Transfer to CVB 313.431.24 100,000.00 - 313.431.24 125,000.00 Transfer a Cl mon Hot 72.071.00 30.00.00 - ]2,0]1.00 30,000.0 Pere FmnaN Maim 10.00.0 2.499,00 1,205 Be 6794.38 833.00 471.55 1,9T]182 Com cl leer - 8,250.00 (8.250.00) 2,750.00 8.250.00 Batteries 81,853.00 20,412.00 1e.Stia 6 64,986.30 6,804.09 SWISS 15,502.44 Poyall Tax Exp 7,348.7/ 1,03Bad 1,485.79 5,882.911 612.00 550.41 1,568.02 ImuronptrHeald 10,953.51 2,640.00 1,482.01 9.471.50 880.00 435.79 (150.53) 401KMmcth 2,449.59 800.0 494.37 1,955.22 200,00 200.00 471.65 Car AOowanm 3,800.00 Ill 750.0 2,850.00 300.00 300.00 750.00 Ad ahsing d Markedn 400,000.00 86000,00 51,532.79 345.467.21 25,000.00 37,082.38 79,819.75 Aihperl Into Borah 5,200.0 1,200.00 1,200.00 4,000.00 1,20(1 1,200.00 Airport Ahrertsing 6,000.00 - 1,485.90 4.51500 1,335.00 1.465.00 Brochures 156000.0 20,00040 45,84560 104,154.40 15.000.00 23,118.11 39,815.79 Welude Uidcl 5,000.00 - - 5.000.00 Signage- Tounan 10,000.00 3,=0 w 1,217.56 8.762.44 1,500,00 999.08 3,]94.24 Pudimiiond Mae 2,045,00 725.00 750.0 1,295.00 125.00 575.00 969.95 Tra"nishing 5,000.00 2,400.00 100.00 4,900.00 1,200.0 100.00 761.56 Recydup - - - 495.84 Glfim Sup Is Put" 1,000.90 300.00 356.56 843.41 100.00 135.80 138.34 Postage 20,000.00 4,00040 2,369.13 17,630.67 2,000,09 500.00 4,181.58 Praressioml Somme 7,500,00 1,875.00 1,300.00 8,200.00 625.00 1,890.00 ConventionO e1canhent - 385.35 (365.35) 385,35 • Aural Expense 2.000x0 _ 2.000.0 Tram Centernhow Gentian A 10,000.00 10,000.00 Squaw Gemem {�Specel Pmjeds 238,178.00 239,178.00 2!1,217.61 210.958,3 17,401.15 4,982.97 `AR 5.300.00 AR H. Coarses CfihvL m li - AAn e Sikes, Same, d R - - 1,535.]3 Blkea, Blues, Hm Roca - - 8,239.17 Committee for Mamsh. - - OECA MarketingFaalh. Show H.S. A ml Games - - NWA Coaches GbhiC - - SawmSumer Final 7A State Trac -- - - Meet - - BameeudSosic Weekend - - q Utlo St Music - - 4 State n 4 Sate Volleyball l Morale - - aanPigFeSsttvaagl - - 2,000.00 Jm Joe Martin Sage Rem - - 2.500.00 Heroic Vail Tame - 2,257.28 Giem Valley Night - - 500,00 F uric Mlenary Jam - - G4air Sola dry MuseumSolu - - sh TheeVeSgmred - - 8,823.07 Tn Somaloutd Family ThiaNlon - - NCMSaae0ellRegional - - SEC Truck IoEar - SECTeWsIs % umameni - - SEC Mena ll Nbmen a Indoor - - SEC 8alimsNp mitanAa Center Misc Expense -- - - Manor quip enenm 75.0600 12,000.00 30,301.85 44,698.34 4,00000 30,0]8.88 1,803.11 MNor Equip 50.0040 18.75040 3,781.45 46,218.% 8,250.00 2,451.89 7,863.29 Gepactallan Bxp 20.000.00 1.99500 - 20.000.00 1,88500 Bhout Thas& r9ea - 159.30 (159.30) 127.44 16.97Tazea d limnma - 9].65 Unallocaae Revenue 6,229.68 6.228.88 6,22688 Toal 2,245,243A1 714118.66 382,604.84 II6S6640 191,551.11 536529.93 • Clinton House Museum Stmt of Budget. Revenue, and Expense-Modified Cash Basis Month Ending March 2011 • 2011 2011 2011 2011 March March 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 72,071.00 30,000.00 235.00 71 ,836.00 30,000.00 Admission 6,000.00 1 ,500.00 1 ,166.86 4,833.14 500.00 770.00 1,146.04 Special Events - - - GiftShopSales 5,000.00 1 ,248.00 990.05 4,009.95 416.00 383.48 764.38 Interest 144.00 36.00 29.85 114.15 12.00 8.19 42.34 Other Income 360.00 (360.00) Total 83,215.00 32,78900 2,781.76 928.00 1 ,161.67 31,952.76 Expenses Salary*Benefits 35,865.00 8,475.00 6,917.50 28,947.50 2,825.00 2,755.00 6,725.27 Payroll Tax Exp 2,670.00 678.00 626.04 2,243.96 226.00 249.32 639.61 Insurance-Health 4,025.00 1,005.00 1,268.12 2,756.88 335.00 432.46 703.78 401KMatch 975.00 234.00 192.02 782.98 78.00 77.26 150.00 Rent 24,000.00 12,000.00 12,000.00 12,000.00 12,000.00 Utilities-53690 - - - Water 1 ,000.00 120.00 153.96 846.04 40.00 56.81 113.61 Gas 1,345.00 609.00 773.23 571.77 162.00 21.85 640.76 Electricity 1 ,060.00 168.00 238.41 821.59 56.00 190.96 Telephone Actual 1,250.00 315.00 317.81 932.19 105.00 108.94 312.73 Materials 8 Supplies 1,100.00 250.00 255.14 844.86 100.00 255.14 145.07 Credit Card Discounts 750.00 185.00 198.00 552.00 60.00 46.67 73.46 Bank Charges - - - Security 275.00 66.00 43.70 231.30 22.00 65.55 Maintenance/Lawn 500.00 150.00 - 500.00 50.00 30.00 Repair/Maintenance 1,000.00 200.00 4,043.32 (3,043.32) 52.32 Sales Tax/Other Tax 500.00 100.00 795.39 (295.39) 35.00 561.89 31.00 Special Projects 1,000.00 300.00 - 1 ,000.00 100.00 Publications/Dues 200.00 - 100.00 100.00 100.00 Travel/Training 500.00 - - 500.00 94.99 Gift Shop Items 5,000.00 1 ,500.00 846.59 4,153.41 277.70 33.09 • Total 83,215.00 26,355.00 28,769.23 4,194.00 4,995.36 21,949.88 • Convention Visitors Bureau Stmt of Budget. Revenue, and Expense-Modified Cash Basis Month Ending March 2011 • 2011 2011 2011 2011 March March 2010 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 313,431.24 125,000.00 - 313,431.24 125,000.00 Interest 600.00 150.00 57.07 542.93 50.00 12.61 172.87 Partnership Dues 6,000.00 2,800.00 2,400.00 3,600.00 1,600.00 400.00 2,600.00 Travel Hero 3,000.00 500.00 - 3,000.00 Vist. Ch. Store 30,000.00 5,000.00 4,904.64 25,095.36 2,000.00 2,927.93 1,662.20 Special Projects - 675.00 (675.00) 675.00 First Thursday 5,000.00 1,200.00 - 5,000.00 Dickson St 1,500.00 500.00 - 1,500.00 500.00 Film Festival - - - Premeir Baseball - - Other Income 630.00 (630.00) 480.00 1,100.00 Total 359,531.24 135,150.00 8,666.71 4,150.00 4,495.54 130,535.07 Expenses Salary+Benefits 183,608.00 43,500.00 35,180.38 148,427.62 14,500.00 14,408.00 37,766.78 Payroll Tax Exp 14,688.00 3,672.00 3,194.91 11,493.09 1,224.00 1,299.73 3,486.45 Insurance-Health 25,362.00 4,800.00 5,940.40 19,421.60 1,600.00 2,584.76 4,560.48 401K Match 5,508.24 1,377.00 1,028.67 4,479.57 459.00 414.04 940.15 Telephone 5,000.00 1,248.00 1,271.59 3,728.41 416.00 414.06 684.59 Electricity 4,620.00 780.00 1,186.77 3,433.23 260.00 277.83 1,320.94 Water 650.00 165.00 153.88 496.12 55.00 47.37 135.06 Conv & Tourism Develop 40,000.00 10,450.00 7,835.04 32,164.96 5,200.00 2.334.70 5,016.45 Travel & Training 32,385.00 9,145.00 7,854.58 24,530.42 2,975.00 3,170.56 10,376.33 Publications/Dues 3,810.00 1,960.00 2,205.00 1,605.00 790.00 970.00 2,470.00 Repair/Maintenance 2,000.00 400.00 264.80 1,735.20 174.80 251.01 Office Supp/Priming 12,000.00 2,500.00 950.04 11,049.96 1,000.00 52.17 2,933.13 Tracking SftwarefMainl 2,000.00 - 1,695.00 305.00 1,695.00 1,695.00 Credit Card Discounts 1,000.00 200.00 393.43 606.57 100.00 69.08 130.57 Taxes & Ucenses(ASCAF 300.00 300.00 405.34 (105.34) 405.34 321.10 Visitor Clr Store Itms 20,000.00 8,000.00 8,018.50 11,981.50 1,000.00 150.67 1,060.84 Education Reimbursement - - - • Bank Charges - 182.85 (182.85) 182.85 Parking Expense 1,200.00 300.00 300.00 900.00 100.00 100.00 300.00 Advertising & Marketing 1,150.00 Special Project - 1,000.00 (1,000.00) 2,835.00 First Thursday 3,900.00 - - 3,900.00 Dickson St 1,500.00 500.00 - 1,500.00 500.00 Minor Equipment - 6,994.61 (6,994.61) 6,940.00 Premier Baseball - - Sales Tax - - Depreciation Expense - - Research Expense - 475.00 Total 359,531.24 89,297.00 86,530.79 30,179.00 35.690.96 77,433.88 • Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2011 • 2011 2011 2011 2011 March March 2010 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Ind Service - - Actual ll 394,880.00 103,403.00 80,364.72 314,515.28 39,300.00 29,023.29 101,137.30 Interest - Checking 480.00 120.00 141 .22 338.78 40.00 47.15 93.52 Parking Revenue - - - Daily 7,000.00 1,680.00 1 ,234.00 5,766.00 723.00 365.00 1 ,845.00 Leases 10,000.00 3,354.00 3,220.12 6,779.88 (200.00) 3,397.39 Sales Tax Exp (3,500.00) (400.00) (377.50) (3,122.50) (144.00) Special Projects 10,000.00 - - 10,000.00 Mist; Revenue - - - 12,392.25 Transfer Total 418,860.00 108,157.00 84,582.56 39,863.00 29,291 .44 116,865.46 Expenses Salary*BenePos 156,379.00 37,398.00 28,006.53 128,372.47 12,466.00 11,295.12 26,199.00 Commissions - - - 4,771.50 Contract Labor 1,500.00 375.00 3,740.50 (2,240.50) 125.00 1,175.50 2,777.50 Payroll Taxes 12,510.00 3,075.00 2,548.20 9,961 .80 1 ,025.00 1,022.19 2,848.24 Credit Card Discounts 3,000.00 750.00 755.40 2,244.60 250.00 285.26 529.40 Insurance 19,827.60 4,322.00 4,889.12 14,938.48 1 ,722.00 2,160.80 3,930.36 401K Match 4,691.37 1,027.00 381.36 4,310.01 407.00 204.24 680.93 Utilities - - - Waler 6,225.00 1,450.00 2,300.54 3,924.46 475.00 497.25 1 ,210.64 Phone 720.00 180.00 674.74 45.26 60.00 186.09 2,261.97 Electricity 64,741.00 16,147.00 12,287.83 52,453.17 5,020.00 4,015.53 12,012.52 Gas 11,969.00 6,746.00 6,860.30 5,108.70 1 ,096.00 1,064.96 7,162.29 Cable 5,400.00 1,350.00 1,458.61 3,941.39 450.00 268.17 Recycle Dumpster 1 ,980.00 495.00 413.73 1,566.27 165.00 241.84 Postage 500.00 150.00 109.99 390.01 263.56 Minor Equipment - 2.940.74 (2,940.74) 342.99 Once Expense 6,000.00 1,580.00 1,214.23 4,785.77 490.00 109.00 1 ,117.65 Linens 25,000.00 6,249.00 4,776.15 20,223.85 2,083.00 768.66 5,150.16 Outside Laundry Repairs 8 Mainlenanc 60,750.00 14,000.00 14,428.01 46,321 .99 2,500.00 5,910.29 20,271.83 Advertising & Prom 3,000.00 1,750.00 860.29 2,139.71 1 ,131.14 Travel fraining 3,000.00 1,000.00 - 3,000.00 500.00 Building Insurance 9,000.00 - - 9,000.00 Taxes & Licenses 4,000.00 - - 4,000.00 1 ,184.54 Special Projects 10,000.00 5,000.00 1,461.57 8,538.43 1,461.57 7,116.20 Misc 3,667.03 - - 3,667.03 Bank Charges - - - Security 5,000.00 800.00 1,031.22 3,968.78 400.00 360.00 1 ,867.41 Depreciation Eps - - Total 418,860.00 103,844.00 91,139.06 29,234.00 30,758.30 103,098.00 • Fay e Departmental Correspondence dLLEGAL S www.accessfayetteville.org DEPARTMENT Kit Williams City Attorney TO: A & P Commissioners Jason & Kelley Assistant CityAttorney CC : Casey Jones, Prosecuting Attorne FROM: Kit Williams, City Attorney DATE : May 11 , 2011 RE: Overdue HMR collection efforts The Fayetteville City Prosecutor collected $684.90 last month in overdue lUVM taxes to bring the total year-to-date collected amount to $12,017.17. I have asked the City Prosecutor to add some additional information to his report to that it will be more understandable. For example, in #2 there is a criminal summons still active for Mr. Wilkins even though he came in to pay his overdue FMR taxes after the criminal summons was issued. City Prosecutor Casey Jones and Assistant City Prosecutor Brian Thomas would still like to pursue court costs and possibly a late payment penalty because Mr. Wilkins is a frequent delayed payor of the FAM taxes he has collected from his customers. Thus, they will not pull the criminal summons nor close his case at this time even though he has fully paid the late FRAR taxes. If I receive an amended report from the City Prosecutor' s Office before your meeting, I will hand it out then. • J CLINTON K. JONES ® MANDY FINKLEA e v le OFFICE ADMINISTRATOR CITY PROSECUTOR Ernall: hotcheckLAcl./ayettevllle.ar.ua BRIAN THOMAS PHONE: (479) 576.9377 �EPUTY CITY PROSECUTOR ARKANSAS Hot (479) 575-8378 Checks: (479) 575$354 OFFICE OF CITY PROSECUTOR FAKtl : (479) 575-8373 MEMO TO: IC. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 10, 2011 RE: Status of Active HMR cases * When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 Business Closed Active Criminal Summons 2. Brenda's Drive-In Collin L. Wilkins Delinquent Balance: -0- Active Criminal Summons 3 . Butcher Block Gary W. Bell Delinquent Balance: $ 1 ,871 .28 Business Closed Active Contempt of Court 4. Delta Soul Nels E. Danielson, Jr. Delinquent Balance: -0- * Arraignment: 5/16/11 5. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66 Business Closed Trial Date: 6/8/11 6. Elenitas Elaine M. Reyes Delinquent Balance: -0- * Arraignment: 5/20/11 7. Frulatti Mary A. McNeil Paid: -0- Business Closed Todd E. McNeill Delinquent Balance: $ 159.34 8. Hogwild Pizzeria David S. Mackey Delinquent Balance: $ 1 ,330.00 • Business Closed Letter Telecommunication Device for the Deaf TDD (479) 521-1316 176 South Church, Suite 2 — Fayetteville, AR 72701 J Kit Williams May 10, 2011 Oage 2 9. La Duena Maria D. De-Aguilera Paid: $ 172.50 Business Closed Delinquent Balance: -0- • Arraignment: 5/13/11 10. Mama Deans Meneria D. Morrison Pending Criminal Summons Terry L. Morrison Pending Criminal Summons Delinquent Balance: No Forms 11 . Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Business Closed Delinquent Balance: $4,842.60 12. Shanghai Chinese and Hsiao L. J. Shen Paid: -0- China Garden Delinquent Balance: $3,090.00 Businesses Closed 13. Shelton Tucker Craft Don A. Foster Paid: $362.40 American Legion Post #27 Rodney L. York Delinquent Balance: -0- Case Closed �4. Soul Restaurant & Lounge Casey E. Dighero Paid: $ 150.00 Business Closed Delinquent Balance: $ 1 , 193.64 15. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $2,042.00 Business Closed Set for Trial: 7/13/11 Active Criminal Summons TOTAL: $684.90 • Tye evl a Departmental Correspondence Aa KA SAS DEPA r Kit Williams City Attorney TO: Mayor Jordan Jason H. Kelley A & P Commissioners Assistant City Anorney CC: Don Marr, Chief of Staff FROM: Kit Williams, City AttomeyL) DATE: April 5, 2011 RE : Overdue HAM collection efforts The active Overdue HMR collection case list shrank from 22 to 17 in March. Five or six of those cases were dismissed or showed a zero Delinquent Balance. • The City Prosecutor collected $2,440.41 in March for a year-to-date total of $119332.27. Alderman Justin Tennant has agreed to sponsor an ordinance to amend the HMR tax code to no longer exempt concession stands operated for a short period of time (for festivals). I have attached a copy of this proposed ordinance. I I ' i • I. ORDINANCE NO. AN ORDINANCE TO AMEND §35. 19 AND §35.30 DEFINITIONS OF THE CODE OF FAYETTEVILLE TO CHANGE THE DEFINITION OF CONCESSION STANDS TO REMOVE THE EXEMPTION FOR STANDS OPERATED ON A SHORT TERM BASIS FOR FESTIVALS BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby amends §35. 19 Definitions and §35.30 Definitions of the Fayetteville Code by deleting the definitions of "Concession stands" their entireties and enacting replacement definitions as follows: "Concession stands. Except for stands run by non-profit organizations • qualified under 501 (c)(3) of the Internal Revenue Code, all festival, athletic event, barbeque and other food or drink concession stands are subject to this tax." PASSED and APPROVED this 19`h day of April, 2011 . APPROVED: ATTEST: I By: LIONELD JORDAN, Mayor By. SONDRA E. SMITH, City Clerk/Treasurer i i I. i CLINTON K. JONES ® MANDY FIKKLEA CITY PROSECUTOR Rye _ e �� oFFlceaonnwsrNATOR BRIAN THOMAS V Eynall: noONE:(479) 6yateevllle.er.ua PHONE: (479) 675.9177 DEPUTY CITY PROSECUTOR AN ANSA3 (479) 575.078"2rA Noe CneCke: (479) 676A254 OFFICE OF CITY PROSECUTOR FAKF : (679) 6777' MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: April 4, 2011 RE: Status of Active HMR cases 1 . Acambaro Four Jesus Socarro Delinquent Balance: $1 ,468.04 (5 & 6, 09) Active Criminal Summons 2. Brenda's Drive-in Collin L. Wilkins Delinquent Balance: -0. (10/lo) • Active Criminal Summons 3 . Butcher Block Gary W. Bell Court Ordered to pay $200.00 Per Month Delinquent Balance: $1 ,871 .28 Active Contempt of Court 4. Delta Soul Nets E. Danielson, Jr. Active Criminal Summons (11/10) Nels E. Danielson, Sr. Criminal Summons (11/10) - Dismissed @ Arraignment James H. Bullock Criminal Summons (11/10) — Pulled per PA Paid: $355.26 (11/10) Delinquent Balance: -0. (11/10) 5. Dickson Street Theater Benton S. Bandy Arraignment 4/22 (12/10) Clinton W. Ogle Arraignment 4/22 (12/10) Paid: $794.71 (12/10) Delinquent Balance: -0- (12/10) 6. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay $200.00 a month Criminal Summons (Fail to Pay HMR) i • Trial Date: 9/15/10 — No Show Telecommunication Device for the Deaf TDD (479) 621.1318 Active FTA Warrant . 176 South Chureh, Suite 2 - Fayetteville, AR 72701 � Kit Williams April 4, 2011 *age 2 7. Elenitas Elaine M. Reyes Paid: $572.44 (11 & 129 10) Delinquent Balance: -0- Active Criminal Summons 8. Frulatti Mary A. McNeil Paid: $200.00 Todd E. McNeill Delinquent Balance: $ 159.34 9. Hallabong Korean Paul S. Yeo Delinquent Balance: -0- (9 & 10, 10) Restaurant Criminal Summons - Dismissed at Arraignment 10. Hogwild Pizzeria David S. Mackey Delinquent Balance: $ 1 ,330.00 (1 - 3, 09) Delinquent Balance: No Forms (4/09) TD: 10/28/09 - 90 days to pay TD: 7/14%10 (Fail to Pay HMR) Settled (90 days to pay) Letter 11 . La Duena _ __Maria.D._De-Aguilera-----Delinquent-Balance:-No-Forms(9&10,-7"0)---- Pending Criminal Summons •. Lightbulb Club Benton S. Bandy Arraignment: 4/22 (12/10) Clinton W. Ogle Arraignment: 4/22 (12/10) Paid: $368.00 (12/10) Delinquent Balance: -0- (12/10) 13. Mama Deans Meneria D. Morrison Arraignment 4/1 (11 & 12, 10) Terry L. Morrison Arraignment 4/25 (11 & 12, 10) Delinquent Balance: -0- (11 & 12, 10) 14. Seafood Market Bar/Grill Craig E. Dowd paid; _p_ ' Delinquent Balance: $4,842.60 TD: 9/16/09 - Time Pay: $200.00 by the 30d' of every month. Trial Date: 5/19/10 (Fail to Pay HMR) Settled - to pay $ 100.00 a month 15. Shanghai Chinese and Hsiao L. J. Shen Paid: -0- China Garden Delinquent Balance: $3,090.00 I : 16, Soul Restaurant & Lounge Casey E. Dighero Paid: $ 150.00 Delinquent Balance: $ 1 ,343.64 (3 & 41 10) I Trial Date: 10/13/10 j • Settled - to pay $ 150.00 a month i Kit Williams April 42 2011 age 3 17. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $38.00 (2/10) Delinquent Balance: $448.00 (3/10) Trial Date: 7/28/10 - Settled (2 & 3, 10) Delinquent Balance: $704.00 (4 & 5, 10) Trial Date: 11/03/10 (4 & 5, 10) - No Show Set for Trial: 5/4/11 (4 & 52 10) Delinquent Balance: $276.00 (6/10) Set for Trial: 5/4/11 (6/10) Delinquent Balance: $216.00 (7/10) Set for Trial: 5/4/11 (7/10) Delinquent Balance: $360.00 (8 & 92 10) Set for Trial: 5/4/11 (8 & 91 10) Delinquent Balance: No Forms (] 0/10) Pending Criminal Summons (10/10) Delinquent Balance: No Forms (11/10) Active Criminal Summons (11/10) i TOTAL: $2,440.41 • i 3.' I . • CLINTON HOUSE MUSEUM MONTHLY REPORT APRIL 2011 The Clinton House Museum had a total of 106 visitors in April 2011 . The arrival of spring and Ltllary's 6loomiFg daffod and ail tulips on the Grounds has madam e_House_a uisual_explosion_of color and beauty. FNew exhibits on H.H-"Scotty" Taylor and Dr. Warren_Gifford_offer>a_deeper and more conceptual look mto the_lustorical`sigiuficance of the House. tldditio�its on Gilbert and Bo Swanso— n a dseveral_featuring Clinton Memorabilia will be completed in May. MUSEUM ACTivITIES AND EVENTS: The Clinton House Museum Board of Directors met on April 61h. The Board was excited about the progress of the garden, exhibits, group tours, and events. Curator, Kate Johnson, was invited to speak to volunteer workers at Mount Sequoyah on April 6th and 13th. The history of the House and the Clinton's Fayetteville years were unique and informative entertainment for the Methodist lunchtime crowds. Many of the volunteers visited the • House upon completion of their work. On April 201h, the House welcomed Arkansas Department of'Paarrks & Tourism Commissioners along with A&P Chairwoman, Maudie Schrrudt andmembersof rite Fayetteville Town Center and Visitors Bureau staff. The Commissioners (some for the first time) were excited to see the Museum and the First Ladies Garden. Executive Director of Arkansas Parks & Tourism, Richard Davies, was particularly enthralled by the "vintage" Clinton political television ads. TheCassvi7UTYoung Democrats visited& the Museum on the 271h of April. Club Sponsor, Bonnie Cox brought a group of students las spring and for many, this was their second time to visit. Cox felt last year's visit was a rich experience for the students has turned the trip into an annual event. The eager group of Young Democrats even held a fundraiser to pay for the trip's expenses. • Fayetteville Visitor Center = 2011 Sales & Visitor Count Jan Feb I Marl Apr I May I June I July I Aug I Sep I Oct I Nov I Dec Sales Totals $854.92 $1 ,262.24 $29450.88 $5,220.72 20lOTohdi $557.65 $354.29 $745.44 $2,166.24 $2,296.32 $23360.35 $33516.20 $3,557.59 $2,680.20 $23889.62 $23515.90 _$5,694.64 % Change fro1172010 53.3% 256.3% 228.8% ( 141 .0% !100.0% -100.0% -100.0% -100.0% -100.0% -100.0% 100.0% -100.0% Visitor Count 295 238 691 1301 2oto Totatr 213 _209 432 9011-945-1-1 ,062 _ 1 ,378 1 ,304 1 ,049 1 , 145 816_ 754 % Change - from 2010 38.50% 13.88016 59.95%144742%l 7-100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% -100.00% 2011 Goal = $30,000/year or $2500/month on pace for: $0.00 Yearly $9,788.76 Monthly $0.00 Totals 21525 Averages 0 0 ?o Change = divide the difference between the two numbers by the 2010 number then move the decimal two spaces right 20 JOMonthly Sales Average=.fz.444.54 2010 Monthly (rsitor Averoge-BSJ 2010 sales per visitor = $2.87 2011 sales per visitor = $3.97 0 0 0 Definite Bookings By Booking Date April 2011 Meeting Dates Attnd Peak Rooms $ Value MtSequoyah 04/06/2011 35 0 0 8,382 Clinton House Museum Presentation 04/06/2011 MtSequoyah 04/13/2011 35 0 0 81382 Clinton House Presentation 04/13/2011 UA Track and Field 04/21/2011 500 50 125 119,745 John McDonnell Invitational 04/24/2011 Good to Go with Patti Beth 05/31/2011 35 0 0 8,382 05/31/2011 Arkansas Activities Association 09/26/2011 100 20 40 239949 Womens' 7A State Golf Championships 09/28/2011 Arkansas Activities Association 10/03/2011 100 20 40 23,949 Men's 7A State Golf Championships 10/05/2011 Arkansas Activities Association 10/17/2011 200 40 40 47,898 Men's 8 Women's 7A State Tennis Championships 10/18/2011 California Oregon Symposium 10/28/2011 50 30 90 11 ,975 Symposium 10/30/2011 Arkansas Living History Association 03/01 /2012 200 15 45 47,898 Annual Conference 03/04/2012 11255 175 380 $3009559.95 Lost Business By Reason Business Turned Lost Between 04/01/2011 and 04/30/2011 Poor participant sign up Rep Mtg Dates Attd Rm Nts $ Value Southwest Tours JULIE 05/11/2011 52 60 $123453.48 Trying to rebook for 2012 05/13/2011 Convention Calendar • Attendance/ Peak/Rooms Headquarters Meeting Dates April 2011 4/1/2011 Midwest Cheer and Dance Association 500 0 0 4/3/2011 Cosmopolitan Hotel 4/1/2011 All Sports Productions" 1 ,100 75 150 4/3/2011 Iron Pig Festival Cosmopolitan Hotel 4/2/2011 Association of Mechanical Engineers 200 50 50 4/2/2011 District E Conference Citywide 4/2/2011 Friends International 35 0 0 4/2/2011 Backyard Billionaire Tour 4/2/2011 Good to Go with Patti Beth 30 0 0 4/2/2011 4/6/2011 Mt Sequoyah 35 0 0 4/6/2011 Clinton House Museum Presentation 4/7/2011 UA Mathematical Sciences 40 40 40 4/9/2011 Spring Lecture Series Cosmopolitan Hotel • 4/7/2011 Frances Custom Tours 45 0 0 4/7/2011 U of A driving tour and dinner@ Power House 4/8/2011 American Institute of Chemical Engineers 250 75 150 4/10/2011 Regional Conference Holiday Inn Express 4/8/2011 Arkansas Comets - Soccer 11000 300 600 4/10/2011 Ozark Classic Cup Citywide 4/9/2011 Hogeye Marathon & Relays 1 ,000 150 300 4/10/2011 Hogeye Marathon Cosmopolitan Hotel 4/9/2011 Frances Custom Tours 45 0 0 4/9/2011 Student Group 4/9/2011 Leverett Elementary 30 0 0 4/9/2011 4/13/2011 Mt Sequoyah 35 0 0 4/13/2011 Clinton House Presentation 4/15/2011 UA Alumni Association 1 ,000 300 600 4/17/2011 Black Alumni Reunion Citywide 4/15/2011 UA Engineering 500 250 500 • 4/17/2011 Engineering Academy Citywide 4/15/2011 Dudley Thunder Series 200 25 50 4/17/2011 Adult Softball Tournament Holiday Inn Express 4/20/2011 Arkansas Parks and Tourism Commission 42 10 10 • 4/21/2011 Monthly Meeting Cosmopolitan 4/21 /2011 UA Track and Field 500 50 125 4/24/2011 John McDonnell Invitational Citywide May 2011 5/5/2011 All Sports Productions 11000 100 300 5/8/2011 Joe Martin Stage Race Cosmopolitan Hotel 5/7/2011 Good to Go with Patti Beth 35 0 0 5!7/2011 5/11/2011 Southwest Tours 50 0 5/13/2011 Clarion 5/11 /2011 University of Arkansas 5,000 0 0 5/11 /2011 Dalai Lama Visit 5/13/2011 University of Arkansas" 15,000 1 ,600 3,200 5/15/2011 Graduation Citywide 5/14/2011 UA Tennis 200 25 25 5/15/2011 NCAA Women's Tennis 1st & 2nd Rounds Rogers Embassy Suites 5/17/2011 Dream Journeys 40 0 0 • 5/17/2011 Fayetteville Tour- Farmers Market and Golden Coral 5/20/2011 Arkansas Activities Association 250 100 200 5/22/2011 State Soccer Finals Citywide 5/20/2011 Arkansas Activities Association 250 100 200 5/22/2011 State Softball Championships Citywide 5/31/2011 Wal-Mart" 20,000 1 ,000 3,000 6/3/2011 Annual Shareholders Meeting Citywide 5/31 /2011 Good to Go with Patti Beth 35 0 0 5/31 /2011 June 2011 6/2/2011 Bilbrey Tours - 50 0 0 6/2/2011 6/9/2011 B.E.S.T Baseball 1 ,000 500 1 ,500 6/12/2011 Hawg Showcase Citywide 6/9/2011 Bikes, Babes & Bling" 1 ,000 250 550 6/12/2011 Summer Motorcycle Rally Citywide 6/10/2011 Pitch for the Cure 1 ,000 500 1500 • 6/12/2011 Citywide 6/17/2011 All Sports Productions" 375 50 100 6/19/2011 Kid's & Family Triathlon Cosmopolitan Hotel 6/18/2011 All Sports Productions" 1 ,050 50 50 • 6/19/2011 Ozark Valley Triathlon Cosmopolitan Hotel 6/19/2011 Arkansas Activities Association 2,000 250 1 ,450 6/23/2011 All Star Week Cosmopolitan Hotel 6/23/2011 UA Curriculum & Instruction 350 15 30 6/24/2011 UA Literacy Symposium: Differentiated Literacy Cosmopolitan Hotel 6/23/2011 Arkansas Trial Lawyers Association 50 10 10 6/24/2011 Continuing Education Cosmopolitan Hotel • •