HomeMy WebLinkAbout2011-02-15 - Agendas - Final AGENDA
ADVERTISING AND PROMOTION COMMISSION
February 15, 2011 2:00 p.m. Fayetteville Town Center
1. Call to Order — Chairman Maudie Schmitt
H. Reports
A. Approval of Minutes for January 10 , 2011 regular monthly meeting
B. Financial Report
1 . HMR Revenues — Marilyn Heifner
2. Financial Statements - Keith Glass
3. Update from City Attorney re: delinquent tax collection efforts — Kit
Williams
C. Clinton House Museum Report -
• D. Visitor Bureau Report —
E. Town Center Report — Sandra Bennett
F. Executive Director Report — Marilyn Heifner
G. Advertising Agency Report — Mike Sells
III. Old Business
IV. New Business
A. Approval to go out for bids for carpet, paint, etc for remodeling of Town
Center
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
January 10, 2011
Commissioners Present: Bob Davis, Lioneld Jordan, Brandon Kam ��li, Bill Lyle, P�bgt6jt5-
and Maudie Schmitt.
Commissioners Absent: Neal Crawford
Staff Present: Marilyn Heifner, Sandra Bennett
CALL TO ORDER
Chairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on January 10, 2011 , at the Fayetteville Town Center at
2:00 p.m.
WELCOME
Chairman Schmitt welcomed Justin Tennant as the new member of the Commission. Tennant
replaces Robert Rhoads.
MINUTES
Moved by Davis, second by Karn to approve the minutes of the December 13, 2010 meeting.
• Motion carried.
FINANCIAL REPORT
HMR Revenue — Marilyn announced that December HMR collections were $ 171 .511 .
Total collections for the 2010 year to date are $2, 182, 155. This represents a .75% increase over
2009 collections.
Financials — Keith Glass presented the financials and said 2010 was a good year. We did
as well as we had done the year before. CVB and CHM revenue was about the same and
expenses were kept in check. Revenue at the Town Center was down approximately $22,00 and
expenses were up about $40,000. Overall A & P revenue was up slightly and expenses were
down about $ 120,000.
Update from the City Attorney — Kit Williams reported that the City Prosecutor' s office
collected $ 1 ,050.20 in the month of December. Total collected for 2010 is $51 ,373.96. Five
cases are closed.
CLINTON HOUSE MUSEUM
America in Bloom and 20+ members of the Owls 4-H Club teamed up to plant over 1500
daffodil bulbs along the rock wall in front of the Museum. Gift shop revenues are up. The
Clinton House Museum will be featured in the PBS biography of President Clinton to be released
in 2011 .
CONVENTION VISITORS BUREAU
•
• A new report for 2011 for the convention Visitors Bureau will show sales leads booked and lost
business. In December 2010, 8 meetings were booked for an estimated economic value of
$612,222.00. Three meetings were lost (this represents $599,271 . 15 in lost economic impact).
A convention calendar for December 2010, January 2011 and February 2012 will show
economic data to commissioners relative to visitor spending.
The Visitor Store had a 139% increase over December 2009 sales. Average monthly sales in
2010 was $2,444.54 compared with 2009 average monthly sales of $ 1 ,554.03.
TOWN CENTER
December collections were $23, 144.59 a 8% decrease from 2009. The returned sales contracts
for 2010 was up 2% over 2009 events. This should result in increased sales and attendance in
2010.
EXECUTIVE DIRECTOR REPORT
For the third consecutive year, the Arkansas baseball team has finished second nationally in
attendance, as a school record 292,734 fans attend the 2010 season at Baum Stadium. LSU
ranked # 1 with 394,900 fans.
Ad sales for the Fayetteville Guide are continuing. Approximately 10,000 additional guides will
. be printed and will be distributed to all Fayetteville residents.
Restaurnat Week is scheduled for February 17-27. Five Nook a-books will be given to lucky
restaurant week participants and to the server who gets the most entries.
Jill Oyler, an intern is working on a new living history tourism project — stories about
Fayetteville citizens who have built our city. We are cooperating with the Washington County
Historical Society and the NWA Genealogical Society. Jill is researching possible candidates for
our project.
Marilyn is working on the Find it in Fayetteville campaign with the Chamber and the City.
Sponsors are being sought for a Find It in Fayetteville Habitote bag.
ADVERTISING AGENCY
Jade Gustin reported for the Agency on progress of projects. They are finishing out the 2010
marketing plan. Currently in production is the Fayetteville Guide (profiles), the Gallery Guide,
and the Trails Guide. Also to be updated and printed are the Clinton House Museum brochure,
the Historic Walking Tour, and the All Seasons Trail.
Restaurant Week is scheduled for February 17-27, 2011 . The Agency is working with Mutual of
Omaha to schedule their van here in May for the My "AHA" Moment tour. They will only be in
25 cities nationally.
•
• OLD BUSINESS
None
NEW BUSINESS
None
Maudie announced that Cafe Rue Orleans is 10 years old today.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
•
•
ADVERTISING AND PROMOTION COMMISSION
• January 5, 2011
MAUDIE SCHMITT (term expires 4/1 /13) - Chair
Cafe Rue Orleans
905 Eden Circle
Fayetteville, AR 72701
479-443-2777 cell 409-6230
NEAL CRAWFORD — (term expires 4/01 /11 )
Jose' s
324 W. Dickson
Fayetteville, AR 72701
479-521 -0194 (b) cell 283-6526 479-444-6616 (h)
WILLIAM T LYLE (term expires 4/1 /12)
Ella' s Restaurant
920 E. Lighten Trail
Fayetteville, AR 72701
479-582-0400 (b) 479-790-4492 (h)
WTLyle(@,Yahoo.com
BOB DAVIS (term expires 4/1 /13)
1163 Montview Dr
• Fayetteville, AR 72701
479-521 -2233 (b) 479-442-5950 (h)
bdavis@easoninsurance.com
BRANDON KARN (term expires 4/ 1/ 14)
Jammin' Java
2383 Hummingbird Lane
Fayetteville, AR 72703
479-443-2233 (b)
brandon n.iammin-iava.com
LIONELD JORDAN, MAYOR (term indefinite — appointed 1 /09)
113 W. Mountain
Fayetteville, AR 72701
479-575-8330 (b) 479-575-8257 (FAX)
lj ordanna,c i.fayettevi l le.ar.us
JUSTIN TENNANT (tern indefinite — appointed 1 /11 )
Alderman Justin Tennant
113 West Mountain
Fayetteville, AR 72701
• 301 -8677 (h)
Justin@tennantforcouncil.com
•
aye evl a Departmental Correspondence
ApKA I
LEGAL
• • DEPARTMENT
Kit Williams
City Attorney
on
TO : A & P Commissioners As'.risTau Cit.ntQ li.y Atlomrnerncy
y
CC : Casey Jones, City Prosecutor QzFROM: Kit Williams, City Attornei d
DATE: January 5, 2011 `
RE : Overdue HMR tax collection
The City Prosecutor' s Office collected $ 1 ,050 .20 in overdue Hotel , Motel
and Restaurant taxes in December of 2010. The total amount collected by the, City
Prosecutor' s Office in 2010 is $51 ,373.96.
i
CLINTON K. JONES MANDV FINKLEA
T OFFICE ADMINISTRATOR
CITY PROSECUTOR1'- FI le E-mail: hotcheck@ci.fayetteville.ar.us
h»+ ` @/ t'
PHONE: (479) 575-8377
BRIAN THOMAS ANKa. . (479( 575.8378
PUTY CITY PROSECUTOR 0 Hot Checks: (479) 575-9754
OFFICE OF CITY PROSECUTOR FAxa : (479) 575-8373
MEMO
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: January 3, 2011 ,
RE:
, 2011 -
RE: Status of Active HMR cases
1 . Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 (5 & 6, 09)
Active Criminal Summons
Brenda's Drive-In Collin L. Wilkins Paid: $500.60
Delinquent Balance: -0- (8 & 9, 10)
Arraignment: 12/27/10 — Dismissed
Paid: $267.64
Delinquent Balance: -0- ( 10/ 10)
Active Criminal Summons
3 . Butcher Block Gary W. Bell Court Ordered to pay $200.00 Per Month
Delinquent Balance: $ 1 ,871 .28
Active Contempt of Court
4. Chicken George James T. Mason Delinquent Balance: $ 11 .00 (9 & 10, 10)
Letter
5 . Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66
TD: 7/08/09 — Court ordered to pay
$200.00 a month
Criminal Summons (Fail to Pay HMR)
Trial Date: 9/ 15/10 — No Show
Active FTA Warrant
6. Frulatti Mary A. McNeil Paid: -0-
Todd E. McNeill Delinquent Balance: $359.34
Telecommunication Device for the Deaf TDD (479) 521 .1316 176 South Church, Suite 2 — Fayetteville, AR 72701
Kit Williams
January 3, 2011
4Ve2
7. Habibi Jordan A. Curtis .Trial Date: 2/16/11
Michael S. Gumm Trial Date: 2/ 16/11
Delinquent Balance: -0- (7 — 9, 10)
8. Hogwild Pizzeria David S. Mackey Delinquent Balance: $ 1 ,330.00 ( 1 — 3, 09)
Delinquent Balance: No Forms (4/09)
TD: 10/28/09 — 90 days to pay
TD: 7/14/10 (Fail to Pay HMR)
Settled (90 days to pay)
Letter
9. La Deuna Maria D. De-Aguilera Delinquent Balance: No Forms (9 & 10, 10)
Letter
10. Mama Dean's Meneria D. Morrison Trial Date: 12/15/10 (6 & 7, 10)
Terry L. Morrison Trial Date: 12/ 15/10 (6 & 7, 10)
Delinquent Balance: -0- (6 & 7, 10)
Settled — Case Closed
11 . Parlor Dogs Dana R. Cash Paid: $31 .96
• Delinquent Balance: -0- (8 & 9, 10)
Active Criminal Summons
12. Seafood Market Bar/Grill Craig E. Dowd Paid: $ 100.00
Delinquent Balance: $5,022.60
TD: 9/16/09 — Time Pay: $200.00 by the
301h of every month.
Trial Date: 5/19/10 (Fail to Pay HMR)
Settled — to pay $ 100.00 a month
13. Shanghai Chinese and Hsiao L. J. Shen Delinquent Balance: $3 , 190.00
China Garden Letter
14. Soul Restaurant & Lounge Casey E. Dighero Paid: $ 150.00
Delinquent Balance: $ 1 ,793.64 (3 & 4, 10)
Trial Date: 10/13/ 10
Settled — to pay $ 150.00 a month
•
Kit Williams
*m ry 3 , 2011
age 3
15 . WOW Japanese Bistro Chong N. Kim Delinquent Balance: $38.00 ( 1 & 2, 10)
Delinquent Balance: $448.00 (3/ 10)
Trial Date: 7/28/10 — Settled
Delinquent Balance: $704.00 (4 & 5, 10)
Trial Date: 11 /03/10 (4 & 5, 10) — No Show
Trial Date: 2/23/ 11 (4 & 5, 10)
Delinquent Balance: $276.00 (6/10)
Trial Date: 1 /12/11 (6/10)
Delinquent Balance: $216.00 (7/10)
Trial Date: 1 /12/11 (7/10)
Delinquent Balance: $360.00 (8 & 9, 10)
Trial Date: 2/23/11 (8 & 9, 10)
Delinquent Balance: No Forms ( 10/10)
Active Criminal Summons
TOTAL: $1,050.20
•
•
CLINTON HOUSE MUSEUM
• MONTHLY REPORT DECEMBER 2010
The Clinton House Museum had a total of 101 visitors in December 2010 . We continue to
see the range of guests spread the entirety of the globe from distant places such as the
Czech Republic, New Zealand, and even Alaska. Many Northwest Arkansas locals
brought in their out-of-town families and guests this holiday season as well. The House is
gaining popularity as one of the Fayetteville' s "must see" sites !
o The Museum was decked out for holidays with a grand twelve-foot Christmas tree
in the Living Room, accompanying trees in the bedroom and dining areas, and
garland lining the front railing. On December 10`h, the Museum hosted its Annual
Christmas Open House from 1pm-4pm. Guests were greeted with hot apple cider
and cookies.
o Cindy Cope of America In Bloom and 20+ members of the Owls 4-H Club teamed
up to plant over 1500 daffodil bulbs along the rock wall in front of the Museum on
December 11 `h.
i
o Franklin & Associates Realtors hosted their annual Christmas Party at the Clinton
• House on December 18'h. The house was transformed with decorations by
Festivities and approximately 100 guests were in attendance.
o Gift Shop revenues have increased exponentially. We had our biggest week to date
the second week of December with over $300 in sales.
o Photographs and Videos from the Museum will be featured in PBS ' s biography of
President Clinton to be released in 2011 . Copyright credit will be given to the
Clinton House Museum in the documentary. An interview with CHM Board of
Directors President, Stephen Smith is also part of the piece.
•
Sales Lds by Date Issued
DecembiA010 Meetingfes Decision Date Attend Peak Rooms • Value
AALI Track and Field 06/21/2012 1 ,000 500 1 ,500 235,470
Area 11 National Qualifying Meet 06/24/2012
Definite Bookings By Booking Date
December 2010 Meeting Dates Attend Peak Rooms $ Value
Special Programs 02/24/2011 50 0 0 11 ,774
02/24/2011
Association of Mechanical Engineers 04/02/2011 200 50 50 47,094
District E Conference 04/02/2011
Dream Journeys 04/15/2011 50 0 0 11 ,774
Fayetteville Tour- Farmers Markel and Golden Coral 05/16/2011
Bilbrey Tours 06/02/2011 50 0 0 11 ,774
06/02/2011
UA Curriculum & Instruction 06/23/2011 350 15 30 82,415
UA Literacy Symposium: Differentiated Literacy 06/24/2011
USSSA 08/26/2011 400 50 100 94,188
National Slow Pitch Tournament 08/28/201.1'
UA Track and Field 11/08/2012 500 300 900 117,735
NCAA Cross Country Regional 11/11/2012
UA Track and Field 03/07/2013 11000 5170 1 ,500 235,470
NCAA Indoor Track and Field-Championship 03/10/2013
Sub-Total for December 8 Meetings 21600 21580 $612,222.00
Lost Business
Mtg Dates Attd Rm Nts $ Value
AAU Track and Field 07/07/2011 1 ,000 1 ,500 235,470
Area 11 National Qualifying Meet 07/11/2011
AAU Nationals put deadline on dates for NQM - will rebid for 2012
GET AWAY FOR A DAY!! 11/2012010 45 0 10,596
LOTO and Terra Studios 11/20/2010
Plan on coming in 2011
Premier Baseball Championships 07/27/2011 1 ,500 1 ,500 353,205
16 Under Championship Tournament 07/31/2011
Being held in Lubbock, TX for 2011 - UA Ft. Smith field being renovated and not avail. for '11 .
Grand Total 3 Meetings 29545 39000 $5999271 .15
Convention Calendar
Attendance/ Peak/Rooms
eatina Dates Headquarters
ecember 2010
12/9/2010 Carbondale Assembly of God 50 0 0
12/9/2010 LOTO
12/10/2010 All Sports Productions 500 10 10
12/12/2010 Fayetteville Half Marathon Cosmopolitan Hotel
January 2011
1/1/2011 Fleet Feet 200 0 0
1/1/2011 10 K Run
February 2011
2/11/2011 Tyson Invitational Indoor Track & Field 500 200 400
2/13/2011 Citywide
2/24/2011 Arkansas Convention & Event Marketing" 250 0 0
2/24/2011 101 Runners Mardi Gras Indian Funk Band
2/24/2011 Special Programs 50 0 0
2/24/2011
2/25/2011 UA Track and Field 250 100 200
2/27/2011 SEC Indoor Championships Citywide
2/25/2011 UA Curriculum & Instruction 300 33 33
/26/2011 ESL Symposium Clarion
Fayetteville Visitor Center - 2010 Sales & Visitor Count
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec
Sales Totals $557.65 $354.29 $745.44 $2, 166.24 $2,296.32 $2,360.35 $3,516.20 $3,557.59 $2,680.20 $2,889.62 $23515.90 $5,694.64
2oo9Toto/r $502.70 $670.45 $842. 57 $1 531 . 11 $2 320.70 $2,211 .38 $1 ,919.87 $2,035.88 ,690.49 $1 566.65 _ X971 .37 $2,385.23
4o Change _1690
- -
from2009 10.9% -47.2% -11 .5% 41 .5% -1 . 10% 6.7% 83. 1 % 74.7% 58.5% 88.4% 159.0% 139.00/6
Visitor Count 213 209 432 901 945 1 ,062 1 ,378 19304 13049 11145 816 754
2oo9Totair Y35-1 381 539 1 906 1 1042 j 1112011, 148 695 1 747 1 456 3533
% Change - _ I I I I I - I - I from 2009 -9.4% -45. 1 % -19.9% 1 -0.01 % -9.3% -1 .0% 23.0% 13.6% 50.9% 53.3% 78.9% 113.5%
2010 Goal = $15,000/year or $1,750/month
Yearly $29,334.44 Monthly 1 $2,444.54
Totals 109208 Averages 851
9b Change = divide the difference between the two numbers by the starting number
then move the decimal two spaces right
2009 Month/y Sales Average=81854.03 2009 Monthly VWtorAveragg=742
2009 sales per visitor = $2.10 2010 sales per visitor = $2.87
ADVERTISING INQUIRIES BY STATE - 2010
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AE 1 1 1 3
labama 8 17 17 28 21 15 13 13 11 5 9 5 162
laska 1 1 3 1 4 6 1 1 18
Iberta 1 4 1 2 1 1 1 3 14
AP 1
Arizona 6 11 17 7 13 12 16 6 10 14 12 2 126
Arkansas 1 751 42 1051 270 439 122 77 63 66 811 841 45 1469
British Columbia 2 2 1 11 1 41 1 1 12
California 25 30 32 41 29 23 491 21 18 29 33 15 345
Colorado 9 15 28 9 24 3 10 7 12 4 13 3 137
Connectimt 1 7 7 10 5 2 5 2 2 6 47
Delaware 2 1 31 1 3 2 2 2 2 2 20
Florida 22 23 541 44 58 39 54 28 27 25 23 7 404
Georgia 9 14 201 19 23 12 17 8 10 15 7 6 160
Hawaii 1 2 2 3 2 2 3 2 1 1 19
Idaho 6 3 1 1 3 2 1 2 2 21
Illinois 39 43 195 116 139 65 115 46 112 41 59 181 988
Indiana 13 33 118 52 71 25 43 251 501 22 19 10 481
Iowa 16 19 81 30 561 221 48 221 411 15 20 4 374
Kansas 27 26 90 75 103 89 75 59 60 33 50 13 700
Kentucky 9 15 36 11 21 14 22 10 14 13 7 1 173
Louisiana 24 26 21 74 129 77 63 30 36 24 35 6 545
Maine 1 3 3 7 3 1 2 4 2 3 1 30
Manitoba 3 1 3 1 8
Maryland 11 12 6 9 16 3 24 1 2 3 2 3 92
Massachusetts 41 7 11 4 10 8 11 4 3 11 14 2 89
Michigan 15 24 1061 63 81 24 71 24 55 291 33 12 537
Minnesota 11 18 981 28 54 19 47 17 48 16 19 11 386
Mississippi 18 6 1B 17 34 28 27 16 5 9 61 3 242
Missouri 78 50 185 219 3121 1351 173 111 107 81 90 27 1568
Montana 1 2 3 5 3 2 2 5 23
Nebraska 3 5 40 15 25 7 13 12 18 11 B 2 159
Nevada 5 9 7 6 6 3 1 2 3 1 2 4 49
New Brunswick 2
New Foundland 1 1 1 1 1
New Hampshire 4 3 1 1 2 2 3 1 4 1 22
New Jersey 8 8 8 15 17 7 13 6 5 12 8 5 112
ew Maxim 5 3 6 6 3 3 11 1 61 211 54
ew York 131 291 161 35 28 20 30 91 121 301 24 10 256
North Carolina 151 141 171 14 30 16 15 14 10 12 12 5 174
North Dakota 2 81 4 51 1 3 7 4 3 36
Nova Scotia 1 1 2 3
Ohio 23 24 851 48 75 27 73 21 38 23 36 3 476
Oklahoma 51 39 561 76 118 82 91 50 61 65 48 40 777
Ontario 5 10 9 5 3 2 4 6 5 4 4 57
Oregon 2 5 13 7 10 2 8 1 4 4 7 2 65
Pennsylvania 19 25 18 27 19 6 22 13 12 21 18 4 204
PHnm Edward ISI. 0
Puerto Rim 2 1 3 1 2 1 1 1 12
Quebec 9 4 8 2 1 3 11 1 41 4 1 38
Rhode Island 2 2 1 1 3 1 10
Saskatchewan 3 2 1 01 1 1 7
South Carolina 6 4 8 13 14 7 18 4 6 81 4 6 98
South Dakota 4 4 8 10 16 3 8 3 9 61 9 2 82
Tennessee 181 251 261 71 72 31 30 20 21 121 27 7 360
Texas 173 85 91 234 444 230 244 186 128 103 87 82 2087
Thailand 1
Utah 2 3 3 1 7 4 1 1 5 2 29
Vermont 1 1 2 2 1 1 2 10
Virginia 7 15 22 12 17 9 28 8 8 12 13 41 155
Washington 11 10 17 8 9 5 13 7 6 8 4 5 103
Washington, D. C. 1 3 1 5
West Virginia 3 5 6 156
12 6 5 1 1 2 3 1 51
Wisconsin 13 28 122 69 28 64 28 56 19 36 15 534
Wyoming 3 2 2 3 1 2 1Milita
TOTAL i 8281 8171 1858 1835 26621 974 427 15236
0
i
r,
'9
Convention Calendar
Attend Peak Rooms Value
Headquarters
eeting Dates
December 2010
12/9/2010 Carbondale Assembly of God 50 0 0 $11 ,774
12/9/2010 LOTO
12/10/2010 All Sports Productions 500 10 10 $117,735
12/12/2010 Fayetteville Half Marathon Cosmopolitan Hotel
January 2011 \
1/1 /2011 Fleet Feet 200 0 0 $47,094
1/1 /2011 10 K Run
February 2011
2/11 /2011 Tyson Invitational Indoor Track & Field 500 200 400 $117,735
2/13/2011 Citywide
2/24/2011 Arkansas Convention & Event Marketing" 250 0 0 $58,868
2/24/2011 101 Runners Mardi Gras Indian Funk Band
2/24/2011 Special Programs 50 0 0 $11 ,774
:/24/2011
2/25/2011 UA Track and Field 250 100 200 $58,868
2/27/2011 SEC Indoor Championships Citywide
2/25/2011 UA Curriculum & Instruction 300 33 33 $70,641
2/26/2011 ESL Symposium Clarion
0
Fayetteville Town Center, Manager's Activity Report
December 1 , 2010 — December 31 , 2010
les:
December December Month YTD YTD YTD
2009 (base) _ 2010 % Change 2009 2010 % Change
Sales 11 13 18% 198 205 3%
# rCalendar - attachedeturned contracts b to date — GL
Complete Events (Paid/Sponsored) 24 18 (25%) 223 221 (8%)
EMS '
Sales
$ returned contracts by log date — GL 1 $21 ,762.50 $ 18, 300.00 (16%) $328,021 .84 $334,659.06 2%
Collections **$ - Payment Lo $23, 144.59 $22,947.03 (8%) $375,310.23 $373, 118.70 (5%)
Credit 0- -0- NA -0- -0- NA
$ - GL
Average per event $1 ,978.41 $1 ,407.69 (29%) $1 ,656.68 $1 ,632.48 j (1 %)
$ Sales / # Sales _ __ _ _ _ _ _ _ _
** We've ended the year with an increase in returned contracts and a slight decrease in completed events and
collections.
Operations Items:
• General Maintenance of facility.
• Minor repairs to fountain.
40arketing, Sales and Public Relations:
Lights of the Ozarks during the month of December resulted in a lot of traffic through the Town Center.
• First Thursday.
Event List
December 1 — Hanson Pipe December 13 — BB&BBQ Banquet
December 2 — First Thursday December 14 - Arvest
December 3 — Sara Lee December 15 — Fayetteville Water Dept
December 3 — Roberts-McNutt December 17 - ASN
December 6 — StarBYX December 17 — Central EMS
December 7 — Youthbridge December 18 - Torres
December 10 — WRMC December 22 - Blackshire
December I I — Half Marathon December 30 — Life Harvester Church
December I 1 — Hulse
December I 1 — WRMC Dialysis
0
Advertising and Promotion Commission
For month of January 2011
Current Year HMR Collected (2120.0912.4101 .00) $ 170,524. 12
Prior Year Collected (2120.0912.4101 .01 ) $ 9,021 .68
First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,737.58
Total Revenues $ 181 ,283.38
Annual Bond Audit Expense (2120.9120.7602.60) $ -
Collection Expense (2120.9120.5333.00) $ (3,590.92)
Bank of OK Quarterly Fee (2120.9120.5712.00) $ (1 ,125.00)
Town Center Bond Payment (2120.9120. 5712.00)
2008 Property Taxes on Town Center (2120.9120.7602.60)
Total Expenses $ (61 ,019.92)
Total Check to A&P $ 1209263.46
•
0 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2007-2010
2007 2008 2008 2009 2009 2010 2010
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $166,620 $174,005 4.43% $166,214 -4.48% $166,645 0.00%
February $150,088 $158,693 5.58% $167,141 5.32% $143,940 -13.88%
March $157,317 $172,804 9.84% $180,027 4.18% $172,662 -4.09%
April $171 ,562 $183,672 7.06% $191 ,542 4.28% $187,730 -2.00%
May $165,779 $175,064 5.60% $190,320 8.71 % $185,096 -2.74%
June $177,594 $194,447 9.49% $190,237 -2.17% $184,371 -3.08%
July $173,079 $188,253 8.77% $180,944 -3.88% $196,323 0.08%
August $160,560 $174,648 8.77% $167,897 -3.87% $180,741 7.65%
September $172,373 $190,244 10.37% $176,463 -7.24% $184,471 4.54%
October $180,324 $187, 125 3.77% $189,728 1 .39% $195,169 2.87%
November $185,111 $197,814 6.86% $190,887 -3.50% $2131494 11 .84%
December $170,506 $174,682 2.45% $174,568 0.00% $171 ,511 -0.18%
Total $ $2,0301913 $2,171 ,451 6.92% $291659969 0.00% $2,182,155
\filename
0 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2008-2011
2008 2009 2009 2010 2010 2011 2011
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $174,005 $166,214 -4.48% $166,645 0.00% C$-17-9-754-6 67..79"/°
February $158,693 $167, 141 5.32% $143,940 -13.88%
March $172,804 $180,027 4.18% $172,662 -4.09%
April $183,672 $191 ,542 4.28% $187,730 -2.00%
May $175,064 $190,320 8.71 % $185,096 -2.74%
June $194,447 $190,237 -2.17% $184,371 -3.08%
July $188,253 $180,944 -3.88% $196,323 0.08%
August $174,648 $167,897 -3.87% $180,741 7.65%
September $190,244 $176,463 -7.24% $184,471 4.54%
October $187, 125 $189,728 1 .39% $195,169 2.87%
November $197,814 $190,887 -3.50% $213,494 11 .84%
December $174,682 $174,568 0.00% $171 ,511 -0.18%
Total $ $2,1 c
71,451 $2,165,969 0.00% $2;182,155 0.750/6 $779,546 7.74%
\filename
*MOP" Keith M. Glass, CPA
• 2580 N. College 503 Pitman P.O. Box 268
Fayetteville, AR 72703 Prairie Grove 72753
(479) 571-0811 NOT FINAL (479) 846-3424
(479) 571-0812 fax Accountant's Compilation Report fax (479) 846-4314
To Board Members.
1 have compiled the accompanying statements of assets, liabilities, and capital arising
from transactions of Fayetteville Advertising and Promotion Commission. The
Fayetteville Town Center, The Convention and Visitors Bureau. and The Clinton House
Museum as of December 31 , 2010 and the related statements of revenue and expenses for
the period then ended, and twelve months then ended and the period then ended last year.
and twelve months then ended last year, and the related statements of revenue and
expenses for the previous twelve months. I have not audited or reviewed the
accompanying financial statements and, accordingly, do not express an opinion or
provide assurance about whether the financial statements are in accordance with the
modified accrual basis of accounting. The financial statements have been prepared on the
modified cash basis, which is a comprehensive basis of accounting other than generally
accepted accounting principles.
Management (Owners) is(are) responsible for the presentation and fair presentation of the
financial statements in accordance with the modified cash basis of accounting and for
designing, implementing and maintaining internal control relevant to the preparation and
fair presentation of the financial statements.
My responsibility is to conduct the compilation in accordance with Statements on
• Standards for Accounting and Review Services issued by the American Institute of
Certified Public Accountants. The objective of a compilation is to assist management in
presenting financial information in the form of financial statements without undertaking
to obtain or provide any assurance that there are no material modifications that should be
made to the financial statements.
Management has elected to omit substantially all of the disclosures ordinarily included in
financial statements arising from modified cash basis of accounting. If the omitted
disclosures were included in the financial statements, they might influence the user's
conclusions about the Company's asset, liabilities, equity, revenue. and expenses.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
I am not independent with respect to Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and
The Clinton House Museum.
'7l u Art 910 44„
I�eC��
_ok%l� kk
Date
• Email: keith@nwacpa.com wwwnwacpa.com
Fayetteville . sComm fission
Statement of Assets. Liabilities & Equity - Modified Cash Basis �(
December 31 , 2010
• ASSETS
Current Assets
CVB Cash in Register S 100.00
CHM Cash in Register 100.00
Arvest A&P General #4856 342.417. 17—
I st Security A&P General #8714 552,265.56-
1
52_65.56-
1 st Sec Fay Town Ctr #8722 75. 122.87
1 st Sec. Clinton House 98749 27,992.61
1st Sec. Conv Visitor 48730 44,458.45
Arvest Payroll Account #4636 21 ,444.89
Accounts Receivable 113.401 . 10
Due From Other Funds 15.552.65
Investments 1 ,762.052.8.?^
Investment Adj to Market 4,256.62
Total Current Assets 2,959. 164.75
Property and Equipment
Furniture and Fixtures 31 ,470.85
Equipment 171 ,560. 14
CVB Building 921 .632.37
CVB Land 198.621 .00
Building Additions 318,677.24
Accum. Depreciation (295.778.46)
Total Property and Equipment 1 .346. 183. 14
Other Assets
Total Other Assets 0.00
• Total Assets S 4,305.347.89
LIABILITIES AND CAPITAL
Current Liabilities
Accounts Payable S 113.382.62
AFlac 188.46
Colonial Life & Acc Ins Payabl 124.24
Federal Payroll Taxes Payable 10.285.81
FUTA Tax Payable 732.93
State Payroll Taxes Payable 2.671 .09
SUTA Payable 252.62
Due to Other Funds 3.438.2?
Due�to Town Center 4, 142.40
Total Current Liabilities 135.218.39
Long-Terre Liabilities
Total Long-Term Liabilities 0.00
Total Liabilities 135,218.39
Capital
Beginning Balance Equity 3.879.56233
Unresticted Fund Balance 258,274.40
Restricted Fund-540 Film Grant 221 .53
• See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Assets. Liabilities & Equity - Modified Cash Basis
December 31 . 2010
• Net Income 32.071 .24
Total Capital 4, 170129.50
1.
Total Liabilities & Capital S 4.305,347.89
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Twelve Months Ending December 31 . 2010
• Current Month Year to Date
Revenues
HMR Tax Revenue $ 171 ,511 .04 82.55 S 2. 162.544.04 70.99
Prior Year HMR Tax Revenue 50.00 0.02 19.040.46 0.63
Rental Income 25.530. 13 1229 386.638.04 12.69
Other Income 840.00 0.40 40.631 .20 1 .33
Travel Hero 0.00 0.00 302.37 0.01
Parking Revenue 484.00 0.23 6.820.00 0.22
Parking Lease 0.00 0.00 14,601 .47 0.48
Gift Shop Sales 886.37 0.43 4.811 .42 0. 16
Visitor Store 5,881 .87 2.83 28.693.96 0.94
Partnership Income 0.00 0.00 4,600.00 0. 15
Admission Revenue 335.00 0. 16 5.888.26 0. 19
Special Projects 0.00 0.00 8.530.00 0.28
Interest Income Investments 0.00 0.00 28.556.93 0.94
Interest Income Checking 406. 10 0.20 3,093.28 0. 10
Visitor Guide Ad Income 0.00 0.00 10.750.00 0.35
Hospitality Summit 0.00 0.00 2.040.00 0.07
LOTO Sponsor Income 1 ,830.00 0.88 8.690.00 0.29
Transfer In 0.00 0.00 310.000.00 10. 18
Total Revenues 207.754.51 100.00 3.046.231 .43 100.00
Cost of Sales
Clinton House Gift Shop 840.49 0.40 2.831 .48 0.09
Total Cost of Sales 840.49 0.40 2.831 .48 0.09
Gross Profit 206,914.02 99.60 3.043,399.95 99.91
• Expenses -
540 Film Fest Grant Restr 0.00 0.00 (271 .05) (0.01)
Signage- Tourism 518.94 0.25 9.605.69 0.32
Credit Card Discounts 345.50 0. 17 4.034.37 0. 13
Bank Charges 0.00 0.00 18.94 0.00
Parking Expense 100.00 0.05 1 .200.00 0.04
Advenising & Marketing 31 ,380.98 15. 10 408.670.09 13.42
Brochures 14, 105.65 6.79 135,363.47 4.44
Accounting & Legal Fees 625.00 0.30 7.555.00 0.25
Audit Expense 0.00 0.00 2. 100.00 0.07
Office Expense 1 ,333.62 0.64 15.346.67 0.50
Visitor Store Exp 508.00 0.24 13.585.40 0.45
Insurance & Health Benefits 3.095.48 1 .49 56,400.84 1 .85
408 (P) Company Match 1 .204. 14 0.58 11 .432.56 0.38
Car Allowance 450.00 0.22 3.600.00 0. 12
Telephone Expense 742.30 0.36 12.431 .38 0.41
Postage and Shipping Expense 2,000.00 0.96 21 ,614.86 0.71
Tracking Software 0.00 0.00 1 ,695.00 0.06
Rent 0.00 0.00 12.000.00 0.39
Maintenance/Lawn 0.00 0.00 450.00 0.01
Repairs & Maintenance Expense 5,636.85 2.71 102.770.97 3.37
Kamensky Fountain Maintenance 325.45 0. 16 4,899.30 0. 16
Limens 2,508.99 1 .21 26,077.99 0.86
Publications & Dues 644.00 0.31 8.874.85 0.29
Travel?raining Expense 4,461 .00 2. 15 35.705.97 1 . 17
Taxes & Licenses 0.00 0.00 947.24 0.03
Collections Expense 3.431 .22 1 .65 43.631 .70 1 .43
Payroll Tax Expense 4,919.54 2.37 37,939.62 1 .25
Convention Development 55. 19 0.03 22,806.29 0.75
Contract Labor 5. 167.50 2.49 48.035.30 1 .58
• See Accountants' Compilation Report
IIS - '- . - ___... - - -- - - - - ---- '
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis -
For the Month and Twelve Months Ending December 31 . 2010
• Current Month Year to Date
Commissions 0.00 0.00 13.414.06 0.44
Wages Expense 61 ,799.83 29.75 448.205.66 14.71
Electricity Utility 4,288.85 2.06 50,527.45 1 .66
Gas Utility 737.03 0.35 10.080.20 0.33
Water Utility 534.88 0.26 8.071 .08 0.26
Cable 437.87 0.21 2,365.58 0.08
Recycling 171 .89 0.08 1 ,989.97 0.07
Security 2,003.24 0.96 7, 197.80 0.24
Airport Advertising 0.00 0.00 5.790.00 0. 19
Minor Equipment 2,440.64 1 . 17 32.891 .37 1 .08
Airport Info Booth 1 ,200.00 0.58 6.000.00 0.20
Botanical Gardens of the Ozark 3.562.61 1 .71 3.562.61 0. 12
Coaches Clinic 0.00 0.00 17.250.00 0.57
4 State Volleyball 0.00 0.00 985.00 0.03
All Star Games 0.00 0.00 30.000.00 0.98
Saturday of Champions 0.00 0.00 2,500.00 0.08
7A State Track 0.00 0.00 1 .500.00 0.05
DECA 0.00 0.00 1 .350.00 0.04
Walton Arts Special Project 0.00 0.00 30.495. 18 1 .00
Solar Splash Specail Project 0.00 0.00 5.000.00 0. 16
Dickson St Special Project 0.00 0.00 2,288.00 0.08
Town Center Garden Maint 0.00 0.00 7,758.58 0.25
AR Air Museum 0.00 0.00 5,300.00 0. 17
Theatre Squad 6.000.00 2.89 25,871 .86 0.85
Ozark Military Special Proj 476.38 0.23 985.97 0.03
Bikes, Babes. & Bling 0.00 0.00 18.796.38 0.62
Bikes. Blues. & Hot Rods 0.00 0.00 8,489. 17 0.28
National School Boards 0.00 0.00 2,257.26 0.07
NCAA Baseball Regional 0.00 0.00 10,000.00 0.33
. NCAA Track Indoor 0.00 0.00 10,500.00 0.34
SEC Softball Chamionship 0.00 0.00 2,000.00 0.07
Premier Baseball 0.00 0.00 25. 160.00 0.83
LOTO Special Project 806.46 0.39 29,351 .49 0.96
Misc Special Project 15. 120.00 7.28 147.314.90 4.84
Bond Payments-Town Center 56,304.00 27. 10 672, 102. 10 22.06
Trustee Expense 0.00 0.00 5,454.59 0. 18
Transfer OUt 0.00 0.00 310.000.00 10. 18
Total Expenses 239,443.03 115.25 3,011 .328.71 98.85
Net Income S (31529.01 ) ( 15.66) S 32.071 .24 1 .05
• See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Twelve Months Ending December 31 . 2010
• Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Revenues
HMR Tax Revenue S 171 ,511 .04 S 174,530.77 . $ 2. 162,544.04 S 2. 144,886. 12
Prior Year HMR Tax Revenue 50.00 37.50 19,040.46 20.922.74
Rental Income 25,530. 13 25,599.23 386,638.04 394,795. 17
Other Income 840.00 4,325.00 40,631 .20 15.401 .94
Travel Hero 0.00 0.00 302.37 3,542.60
Parking Revenue 484.00 611 .00 6.820.00 8.424.30
Parking Lease 0.00 0.00 14,601 .47 13,724.88
Gift Shop Sales 886.37 50.39 4.811 .42 4,918.99
Visitor Store 5,881 .87 2,275.96 28,693.96 17.713.23
Partnership Income 0.00 0.00 4,600.00 7.425.00
Admission Revenue 335.00 187.30 5,888.26 5. 170.38
Track Tickets 0.00 0.00 0.00 3. 155.70
Special Projects 0.00 0.00 8,530.00 22.891 .44
Sustainability Summit 0.00 0.00 0.00 14,000.00
Interest Income Investments 0.00 6,559.41 28,556.93 41 .977.78
Interest Income Checking 406. 10 183.69 3.09328 2,782.85
Visitor Guide Ad Income 0.00 0.00 10,750.00 15. 100.00
Hospitality Summit 0.00 0.00 2,040.00 1 ,976.73
540 Film Fest Restr. Grant 0.00 4. 150.00 0.00 21 .650.00
LOTO Sponsor Income 1 ,830.00 0.00 8.690.00 0.00
Unrealized Gain/Loss-Inv 0.00 (9,850.21 ) 0.00 (9.850.21 )
Transfer In 0.00 0.00 310,000.00 332.265.00
Total Revenues 207,754.51 208,660.04 3.046,231 .43 3.082.874.64
Cost of Sales
• Clinton House Gift Shop 840.49 0.00 2,831 .48 31306.42
Total Cost of Sales 840.49 0.00 2.831 .48 3.306.42
Gross Profit 206,914.02 208.660.04 3,043.399.95 3.079.568.22
Expenses
540 Film Fest Grant Restr 0.00 2, 166. 12 (271 .05) 21 .428.47
Signage- Tourism 518.94 0.00 9.605.69 6.693. 11
Credit Card Discounts 345.50 344.81 4,034.37 6.534.75
Bank Charges 0.00 17.00 18.94 282.25
Parking Expense 100.00 100.00 1 ,200.00 1 .200.00
Advertising& Marketing 31 ,380.98 30, 168.29 408.670.09 399, 113.04
Brochures 14, 105.65 7.508.65 135.363.47 105, 179. 14
Accounting & Legal Fees 625.00 1 ,065.00 7.555.00 7.940.00
Audit Expense 0.00 0.00 2, 100.00 2.000.00
Office Expense .. 1 .333.62 1 ,237.72 15,346.67 14,678.09
Visitor Store Exp 508.00 3.465.92 13.585.40 15,644.07
Insurance-Building 0.00 0.00 0.00 8.900.00
Insurance & Health Benefits 3,095.48 3,527. 17 56.400.84 39, 130.01
408 (P) Company Match 1 ,204. 14 866.61 11 ,432.56 11 .527. 14
Car Allowance 450.00 300.00 3,600.00 3.600.00
Telephone Expense 742.30 1 .384.74 12.431 .38 17,000.36
Postage and Shipping Expense 2.000.00 4,871 .89 21 ,614.86 23.842. 11
Tracking Software 0.00 0.00 1 ,695.00 0.00
Material & Supplies 0.00 0.00 0.00 95.85
Rent 0.00 0.00 12.000.00 12.000.00
Maintenance/Lawn 0.00 0.00 450.00 1 .036.73
Repairs & Maintenance Expense 5.636.85 7,782.92 102,770.97 113.215.36
Kamensky Fountain Maintenance 325.45 0.00 4,899.30 5.546.44
• See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Twelve Months Ending December 31 , 2010
• Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Linens 2.508.99 1 ,599.41 26,077.99 23,966.67
Publications & Dues 644.00 109.00 8,874.85 4,781 .00
TraveUt'mining Expense 4,461 .00 130. 12 35.705.97 19.051 .32
Taxes & Licenses 0.00 0.00 947.24 4,550.50
Collections Expense 3,431 .22 3,491 .37 43,631 .70 43,318.30
Payroll Tax Expense 4,919.54 3.603.25 37.939.62 37, 140.23
Depreciation Expense 0.00 34,414.85 0.00 34,414.85
Convention Development 55. 19 314.84 22.806 29 43,515.77
Research Expense 0.00 0.00 0.00 1 .700.00
Contract Labor 5, 167.50 3,405.00 48.035.30 34.982.50
Commissions 0.00 0.00 13.414.06 19, 102.48
Wages Expense 61 .799.83 46.642.67 448,205.66 439,606.77
Electricity Utility 4,288.85 4,208.64 50,527.45 65.753.77
Gas Utility 737.03 842.64 10,080.20 10.351 .54
Water Utility 534.88 611 .71 8,071 .08 6,362. 17
Cable 437.87 89.39 2,365.58 1 .073.57
Recycling 171 .89 0.00 1 .989.97 0.00
Security 2,003.24 1 ,831 .85 7. 197.80 8.325.57
Airport Advertising 0.00 0.00 5.790.00 5,940.00
Minor Equipment 29440.64 16,714.35 32.891 .37 131 ,074.44
Minor Equipment Capitalized 0.00 ( 124,522.78) 0.00 ( 124.522.78)
Airport Info Booth 1 .200.00 0.00 6.000.00 4.800.00
Botanical Gardens of the Ozark 3,562.61 0.00 3.562.61 0.00
Coaches Clinic 0.00 0.00 17.250.00 35.800.00
4 State Volleyball 0.00 0.00 985.00 0.00
All Star Gaines 0.00 0.00 30,000.00 15.000.00
Saturday of Champions 0.00 0.00 2.500.00 4.000.00
State Soccer 0.00 0.00 0.00 1 .750.00
7A State Track 0.00 0.00 1 ,500.00 0.00
• DECA 0.00 0.00 1 ,350.00 3,000.00
Walton Arts Special Project 0.00 0.00 30,495. 18 10.000.00
Solar Splash Specail Project 0.00 0.00 5,000.00 5.000.00
Square Gardens 0.00 0.00 0.00 29.244.43
Waterski Champion 0.00 0.00 0.00 1 .500.00
Dickson St Special Project 0.00 0.00 2,288.00 18.450.87
Town Center Garden Maint 0.00 0.00 7,758.58 3.382. 19
AR Air Museum 0.00 0.00 5.300.00 7.000.00
Theatre Squad 6.000.00 8.000.00 25.871 .86 10.000.00
Duathlon 0.00 0.00 0.00 5,000.00
Joe Martin 0.00 0.00 0.00 3,000.00
Ozark Valley 0.00 0.00 0.00 1 ,000.00
Ozark Military Special Proj 476.38 262.43 985.97 1 ,257.33
Outdoor Track 0.00 0.00 0.00 10.000.00
Bikes. Babes, & Bling 0.00 0.00 18,796.38 0.00
Bikes, Blues. & Hot Rods 0.00 0.00 8,489. 17 0.00
National School Boards 0.00 0.00 2,257.26 0.00
NCAA Baseball Regional 0.00 0.00 10.000.00 0.00
NCAA Track Indoor 0.00 0.00 10.500.00 0.00
SEC Softball Chamionship 0.00 0.00 2,000.00 0.00
Premier Baseball 0.00 0.00 25. 160.00 0.00
LOTO Special Project 806.46 0.00 29.351 .49 0.00
Mist: Special Project 15. 120.00 2, 185.43 147,314.90 59,609.98
Bond Payments-Town Center 56.304.00 55.949.41 672. 102. 10 667.068.38
Trustee Expense 0.00 0.00 5,454.59 4,500.00
Transfer OUt 0.00 0.00 310,000.00 332,265.00
Total Expenses 239.443.03 124,690.42 3,011 .328.71 2.859.703.77
Net Income S (32.529.01 ) S 83.969.62 S 32.071 .24 S 219,864.45
• See Accountants' Compilation Report
Faye:lo-Ao AOveNvn9 RdMgn
Saw 0 BW90L RevMue, M EmpmtablAOdgled C sn Baha
Month Ening Dercmom 2010
• 2010 X110 2010 1010 Oecemoer OOcemoer 2009
AJeM91BW9e1 Year To Was You Th Dee M
hoLMI
n Mmaey Mand Yev ToOw
AIGNYNIeq PfNtl 9alyp 08901 Agl®1
BWeat
Rmnm
KMRT=
HMR em Rdvbem 1,271.05003 3.171,85000 2,192,54.01 9.305.88 1]5,1]000 171,511,01 2,14,02012
Wear 16,72
MM501
R Tor Rev 19,0 .19 (19,00.581 W W 20,822]8
vwa 15.00000 5,W 28,958,15 9,41.55 3.91000 031.52 51,977.)0
VMgw Gwb oda 1.50000 15,]2500 20,75D.00 (8,25000) 15,100.00
Mixemne 15,800.00 5,00000 22,]]8.51 (5,]]8521 1.]5000 33,58452
Seton Garden Cem25 5.000.00 500000
RmlGlrcaea - 32,87100 (31,9]3001 2.]50,00 12,00000
Interest em CaeGim 2.17500 1.557.11 (1.467.114. 11500 1.6539]
Total 3,229,850.00 2,328.85000 2,277,111.57 1)8.311.00 2175,153,58 2,311,115.12
Eepentes
Ume wGoirvto4 8,05022
Torn Cama Fuld 978,28500 979,18500 972,202.10 5082W 58.58900 58.39W 88].08038
Bled AYdq Evp 2.000.00 2,00000 2,72500 27500
Bond Paying heart Fo 8.030.00 8000.00 SIM so 2,270.4 5,500.00
walanaHs Camp we 2.575.00 2.515.00 2.57500
Gmeuan Emp 43.537.00 1143700 43,01.70 (19d0) 3.50000 3.531.22 43.318.30
7n "to CVB 352.822.00 352822W 250,00000 10X822.00 300.00000
TmNfaaClvuhn yla 59.532,00 59.4100 80.00000 1569001 32,28500
Pesch Footmen Mang 10000.00 lOWD 0 1.899.30 510010 83700 32555 5,125.82
Cullom"bar 13.000.00 (3100000) 3.750.00 3100000
Saiwas 85453.00 64458.00 79.803.59 4,64915 7WOW 9,437.49 n.076W
PayrWTaeEm ].80000 7.900.00 8.30309 1.28801 . WYW 74.65 5,903.13
IMuramsNaMm 3.64500 3.958.00 1.988.00 (1.311.00) We 715.05 4.094 05
4011(ALtm z.Sm= 21532.00 2.49052 41.49 221,00 283.11 2.200.24
Car Aeelfarce 3WOW 1.600.00 3.800.00 - 300.00 550.00 3.80.00
Ahvassim;S Madath 10000000 400000.00 398,181.51 1.018.48 50,000.00 31,380.99 396,331.9
Pueat edo Bpam 5.X.400 5.20000 9.000.00 (900.00) 1,20000 1,800.00
Airport Amersine 6.MW 6.MW 5,79000 210.00 1.500.00
Brussels IW.DW.00 100,00000 132.801.21 (31,951.221 1000.00 111 85�tO5�t]L.24�"�
wd Upheld 20.00000 2000000 20000.00
S%pargoI Taxation 20000.00 2000000 9.605 69 39.31 3WW 518.9 6693.11
PueMetbna Dues 2.9500 2.95.00 2.809.85 (584 85) 18500 1.64500
TraveVlmiiq SIMM SIMW 3.828.59 2,17141 2.913,91
Recta" - 851.12 (581.12)
O Spo& Pnmo g I,WOW 1=W 1,99.51 (89.51) 3,765,55
Pesteea m=W 20WO.W 21023.15 002!151 2500.W 2,0W.W 21,955W
PrN4alpnm SeMme
7.500.03 ],SWW 7,S55W (SSW) WSW 925.03 1,90.W
Shaelk RamWq W.WO.W mMm W,WO.W SIMW
Ndit Emmental 2.000.03 2.000.W 2,1W00 (1W.W) 2030.03 200DW
sown Comer Gvnms 10.000W 10,00003 ].]58.58 2,241.52 3.182.19
Same GeNees 29,2443
Spowl Projects 205,818.13 (105,816.13) 19.16907 72.998 85
• MMuseum 5.300W SIM.W 513W,W 7Wp.W
AR H,S. Coacllea Cln 11,250W 11,2W,W 11,2W,W 15.8W.W
Aneliee I.WO,W 2,WO.W I.MiW
Was, Estate. 8 Slvq 20000.W 20.W0,W 19.798.38 1,20302
S9es. Samoa, 9 So Rc 20,WO.W 10WO.W 5.49.17 1.5100
COmnhes bMMaG 2.000.W 2.WO.W 1,19.03 59591
OECA Marketing F9N 1,500W 1,500.W 1,150W 150.W 3.WO.W
H.S. Alsou Gomes W.000.W 30.0W.W 30.030.03 15000.W
NWAC chsf2'vdC 1,800W 1.ED3.W 1.600.00
Saaeday of Challenges 2.5W.W (2.500.00) 4.000.W
Seats Soecm Finals 1.WD.W I,WO.W IWOW 1,]WW
TA Stow Twice Mes1 1.SOD,W 1,50303 1.5WW 1000DW
Essential B SNmes w4 2500,W 280000 2.500.W
(iGsan St Musk 2.285.00 0.28803) 10.15087
040034 210813.71 (21038.]1) 5.WO.W
4 Smte tyo9ymal Cl4 1,W0W I.omm 5W SW.W
eon Pig FatwW 2,500W 2.SOO.W X3W.W
Joe Mame Sage Rau 3203.00 3.2W.W 3.200W 1,00000
Not Sq Borne 2,000W 2,000,W X257.20 (25].26)
pork Vilely Tnwtticn 500 W SW W SOD W l.M W
FeyeaNle Night Jom 9,57032 (8.518.32)
Ozark slowly MYesla 1,000 W 1,000 W 905.07 4m 48,35 1,257.33
Satyr Speen SIM W SIM.W SIM W 5WO.W
TteaeeSeuarW 20.001)W X)OW.W 25,811.98 (5.8]1.88) SIM BID 20WO.W
Tn SggomstGasSFm 1,5WW 1,500.03 IMW
NCM Sa14il Regio 10.000W 10.01DOW ID,000W -
NCM Them welou 2,060.03 1,000.W 1U.SW.W (3.50D W)
SEC TMne TaurnMneN -
SECMm'e9wamn'l 3.SW.W 3.500.W 3.500.W
SEC Soomal Clampb 2.MW 2.00000 2.000W
warm Arts Comdr 300WW 30000.03 30495.18 (195.28) t0.W0.W
Mix Ewmeo 5.25DW (902005) 9,030.W
RepGrd MaMeninhe 15.WO.W 68.750,W 19.140] 55.255.93 6,250.W 425W 490988
Moor EaW 15.000.00 70.415.W 28.800.55 4.119.25 6.250.W 130.874.59
Odud Em 20WO.W 229"W 2003000 1.65503 5.815&
Beak Clur9as 1,985.W 29.9 (109) 55.'7
Taxes8U43rtaee 9.56 (9,56) 1,99.70
(Irmbrateh Revenue 4,074.00 4.074.00 4,074W
Total 2.22999.W 2,M.M.W 2,115,255.75 149,5100 150,21998 2,2661X170
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Clinton House Museum
Sunt of Budget. Revenue. and Expense-Modified Cash Basis
Month Ending December 2010
• 2010 2010 2010 2010 December December 2009
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from ABP 59.431.00 69,881.00 60,000.00 (569.00) 450.00 32.265.00
Admission 5.400.00 4,950.00 5,888.26 (488.26) 335.00 4,926.47
Special Events 900.00 950.00 - 900.00 550.00
Gift Shop Sales 6,600.00 6,070.00 5.475.42 1,124.56 20,00 969.37 5,537.09
Interest 240.00 220.00 174.52 65.46 19.58 123.60
Other Income 450.07 (450.07) 430.00 324.08
Total 72.571.00 82.071.00 71,988.27 1,020.00 1,753.95 43,176.24
Expenses
Salary+Benef1ls 36.180.00 36,180.00 34,057.77 2,122.23 3,015.00 5,480.00 32.732.21
Payroll Tax Exp 2.892.00 2.892.00 2.651.58 40.42 241.OD 422.43 2.928.21
Insurance-Health 3.951.00 3,951.00 4.266.67 (315.67) 342.00 629.36 940.51
401K Match 984.00 984.00 862.50 121.50 82.00 112.50
Rent 12.000.OD 12.000.00 12,000.00 - 12.000.00
Ulilities.53690 - -
Water 500.00 444,00 1,027.49 (527.49) 37.00 78.25 496.61
Gas 1.300.00 1,054.00 1,090.44 209.56 175.00 144.76 938.17
Electricity 1,000.00 991,00 1,019.91 (19.91) 75.00 70.80 771.45
Telephone Actual 1,200.00 1,200.00 1,147.17 52.83 100.00 104.00 1,131.77
Materials B Supplies 1,200.00 1,200.00 1.539.38 (339.38) 100.0D 1,160.13
Credit Card Discounh 1,000.00 600.00 537.92 462.08 50.OD 60.53 994.50
Bank Charges - - - 58.25
Security 264.00 264.00 262.20 1.80 22.00 21.85 262.20
Maintenance/Lavm 500.00 500,00 450.00 50.00 545.00
RepairlMaintemmoe 2.000.00 1,000.00 980.81 1,019.19 200,OD 115.60 36.24
Sales Tax 600.00 600.00 664.00 (64.00) 50.00 83.00 624.66
Special Projects 1,200.00 1,200.00 142.30 1,057.70 10D.00 195.61
Publications/Dues 250.00 250.00 229.27 20,73 100.00 50.00
TravelrTraining 500.00 1,000.00 387.99 112.01 200.31
Gift Shop Items 5.000.00 4,500.00 2,831.48 2,168.52 500.00 840.49 3.306.42
Total 72.521.00 70,810.00 66,348.88 5,089.00 8.263.57 59,374.25
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Fayetteville Town Center
Stmt of Budget. Revenue, and Expense-Modified Cash Basis
Monro Ending December 2010
• 2010 2010 2010 2010 December December 2009
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Rental Ind Service
Actual 09 394,880.00 394,880.00 357.028.58 37,851.42 29.112.00 22,947.13 365,331.17
Interest - Checking 480.00 480.00 495.92 (15.92) 40.00 50.25 524.66
Perking Revenue - 484.00 (484.00) 484.00
Daily 9,000.00 9,000.00 6,33Q00 2,664.00 661.00 6,424.30
Leases 10,000.00 10.000.00 14,601.47 (4,601.47) 13.724.88
Sales Tax Exp (3.663.00) (3,996.00) (3,071.54) (591.46) (333.00) (16TOD) (3,686.OD)
Special Projects 6,200.00 6,200.00 - 6,200.00 5.956.39
Misc Revenue - 12,661.25 (12,661.25) 0.94
Transfer
Total 416,897.00 416.564.00 388,535.68 29,48D.00 23.314.38 390,276.34
Expenses
Salary+Benefi15 142,332.00 142.332.00 128,687.97 13,644.03 21,904.00 19,563.58 144,915.12
Commissions 30,000.00 30.000.00 13.414.06 16.585.94 2.500.00 19,102.48
Contract Labor - - 15,035.30 (15,035.30) 2,417.50 1.982.50
Payroll Taxes 14,495.00 14,495.00 11,806.90 2.688.10 1,625.00 1,660.01 13.010.16
Credit Card Discounh 3.900.00 3,900.00 2,521.01 1,378.99 325.00 188.11 3,837.23
Insurance 15,600.00 15.600.00 25.251.50 (9.651.50) 1,300.00 431.96 15,812.60
401K Match 3.720.00 3.720.00 2,914.59 805.41 310.00 206.76 4.099.22
Utilities 700.00 -
Water 6,225.00 6.275.00 6,433.48 (208.48) 600.00 397.55 5.281.62
Phone 8,960.00 13,468.00 6,750.87 2,209.13 755.00 221.18 8,951.37
Electricity 64,741.00 59.543.00 54,717.97 10,023.03 5.200.00 3,969.31 61,463.79
Gas 11,969.00 11,999.00 8.993.83 2.975.17 1,485.00 592.27 9,413.37
Cable 1,080.00 1,155.00 2.365.58 (1.285.58) 90.00 437.87 1,073.57
Recyde Dumpster 1,980.00 1.815.00 1,328.85 651.15 165.00 171.89
Postage 135.00 135.00 578.24 (443.24) 98.00
Minor Equipment - 1,226.88 (1,226.88) 118.94
Office Expense - 5,085.12 (5,085.12) 446.51 4,134.18
Linens 20,504.00 20.504.00 26,077.99 (5.573.99) 2,200.0D 2,508.99 22,295.41
Outside laundry 3,771.00 3,771.00 - 3,771.00 300.00
Repairs 8 Meintenem 60,750.00 60.750.00 80,328.50 (19,578.50) 6,250.00 5.096.25 61,754. 12
• Materials 8 Supplies 5,000.00 5,000.00 - 5,000.00 400.00
Advertising 8 Pmmo 3,000.00 3.000.00 6,227.75 (3.227.75) 2,776.00
Travel/fraining 500.00 500.00 3,094.62 (2,594.62) 594.62 (954.12)
Building Insurance 9,000.00 9,000.00 - 9,000.00 8.900.00
Taxes 8 Licenses 3.035.00 3.035.00 735.00 2,300.00 2,310.30
Special Projects 6.200.00 6,200.00 40,536.88 (34.336.88) 320.00 4.683.99
Misc - 451.99 (451.99) 5.675.84
Bank Charges - - - 49.75
Security - 6.935.60 (8,935.60) 1,981.39 8,063.37
Transer to
Total 416,897.00 416,897.00 451,500.48 45,409.00 41.205.75 409,048.81
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I
Convention Visitors Bureau
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending December 2010
17(l20rTo rTo 2010 December December 2009
Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from ABP 352,908.00 343,413.00 250,000.00 102,908.00 300,000.00
Interest 600.00 600.00 590.15 9.85 50.00 34.75 480.62
Partnership Dues 9,200.00 8,000.00 5,043.99 4,156.01 7,425.00
Travel Hero 3,000.00 2,500.00 302.37 2,697.63 3,542.60
Vist. Ctr. Store 15,000.00 15,000.00 30,078.32 (15,078.32) 1,500.00 6,156.87 18,946.94
Special Projects - 275.00 (275.00) 10,660.05
First Thursday 2,400.00 2,400.00 300.00 2,100.00 200.00
Dickson St 1 ,500.00 1 ,500.00 - 1,500.00
Film Festival 2,500.00 2,500.00 - 2,500.00
Premeir Baseball 15,000.00 15,000.00 16,708.00 (1,708.00)
Other Income 5,025.00 (5,025.00) 500.00 8,699.84
Total 402,108.00 390,913.00 308,322.83 1,750.00 6,691.62 349,755.05
Expenses
Salary*Benefits 231 ,991.00 231 ,991.00 205,240.50 26,750.50 29,162.00 27,318.76 189,282.84
Payroll Tax Exp 20,775.00 20,775.00 16,978.05 3,796.95 2,625.00 2,089.46 15,298.73
Insurance-Health 21 ,756.00 21 ,756.00 21 ,906.67 (150.67) 2,052.00 1 ,329.11 18,322.85
401K Match 6,576.00 6,576.00 5,164.96 1,411 .04 548.00 601.77 5,227.68
Minor Equipment - 2,440.64 (2,440.64) 2,440.64 22,663.17
Telephone 7,125.00 7,125.00 4,533.34 2,591 .66 625.00 417.12 6,917.22
Electricity 4,195.00 4,195.00 3,810.13 384.87 337.00 248.74 3,518.53
Water 550.00 550.00 610.11 (60.11) 45.00 59.08 583.94
Conv & Tourism Develop 23,800.00 23,800.00 21 ,828.92 1 ,971.08 1 ,000.00 55.19 41 ,211.22
Premier Baseball 15,000.00 15,000.00 2,835.00 12,165.00
Travel B Training 32,520.00 32,520.00 29,362.15 3,157.85 100.00 3,866.38 16,891.22
Publications/Dues 3,220.00 3,220.00 5,981.00 (2,761.00) 109.00 3,086.00
Repair/Maintenance 2,000.00 2,000.00 1,490.74 509.26 3,330.52
Office Supp/Printing 9,000.00 9,000.00 7,177.85 1 ,822.15 500.00 937.11 11,848.85
Tracking Sftware/Mainl 3,500.00 3,500.00 1,695.00 1 ,805.00
Credit Card Discounts 1,200.00 1 ,200.00 975.44 224.56 100.00 96.86 1,703.02
Taxes & Licenses(ASCAF 300.00 300.00 1,587.68 (1 ,287.68) 275.00 1,276.74
• Visitor Ctr Store Itms 8,000.00 6,000.00 13,585.40 (5,585.40) 674.00 508.00 15,644.07
Education Reirnbursemen 3,000.00 3,000.00 3,000.00 1,700.00
Bank Charges - - - 118.75
Parking Expense 1 ,200.00 1 ,200.00 1,200.00 - 100.00 100.00 1,200.00
Advertising & Marketing - 7,735.81 (7,735.81)
Special Project - 26,594.63 (26,594.63) 4,662.00
First Thursday 2,400.00 2,400.00 - 2,400.00 200.00
Dickson St 1 ,500.00 1 ,500.00 - 1,500.00
Film Festival 2,500.00 2,500.00 - 2,500.00
Transfer Out -
Total 402,108.00 402,108.00 382,734.02 38,068.00 40,452.22 364,487.35
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