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2011-01-10 - Agendas - Final
AGENDA ADVERTISING AND PROMOTION COMMISSION January 10, 2011 2 :00 p.m. Fayetteville Town Center 1 . Call to Order — Chairman Maudie Schmitt 11 . Welcome new Commissioner Justin Tennant 111. Reports A. Approval of Minutes for December 13 , 2010 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams • C. Clinton House Museum Report - D. Visitor Bureau Report — E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells IV . Old Business V. New Business VI . Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • December 13, 2010 Commissioners Present: Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Neal Crawford Staff Present: Marilyn Heifner, Sandra Bennett CALL TO ORDER Chairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 13 , 2010, at the Fayetteville Town Center at 2 :00 p.m. MINUTES Moved by Rhoads, second by Karn to approve the minutes of the November 8 meeting. Motion carried. FINANCIAL REPORT HMR Revenue — Marilyn announced that November collections were $213,494, the highest amount ever collected in a month. That represents a 11 .84% increase. Total collections year to date are $2,010,644. • Financials — Keith Glass asked Commissioners if they needed any different information that he was currently providing. Commissioners agreed that the present system of comparing financials to business was working. Update from the City Attorney — Kit Williams reported that the City Prosecutor' s office collected $ 1 ,695 . 14 in the month of November. Total collected for 2010 is $50,323 .76. Five cases are closed. CLINTON HOUSE MUSEUM The City and the University are working on the Oak Ridge Trail construction adjacent to Center Street and behind the Clinton House. Gift shop sales have increased through a partnership with Student Bar Association (SBA). Additional daffodils are being added to the front wall as a part of Fayetteville in Bloom. Upon completion, over 1000 daffodil bulbs have been planted. Volunteers from the University are working on cataloging all donations and museum contents; curriculum for home school students, seed packs for gift shop, displays featuring all former home owners, and helping in day to day operations. CONVENTION VISITORS BUREAU Hotel Meeting - Staff members held a meeting with hotel owners, general managers, and sales staff. Commission and staff structure was explained as well as new direction of CVB and goals for 2011 . They made suggestions which included having a Fayetteville Crafts Fair during War • Eagle weekend. Staff will pursue their suggestions. We asked them to send us information regarding new staff, awards, etc. so we can promote it on our website. We pledged to help them with increased occupancy. Staff hosted a lunch for Lights of the Ozarks workers as a thank you. Shelly Walters is working with the UA Hospitality class for the Lighting Night Parade and the Pet Parade. Marlo Priest is • at the Memphis Marathon promoting Fayetteville as a sports destination. Staff has been empowered to make decisions regarding their markets and responsibilities. Commissioners will see a new format for CVB reports for 2011 to better reflect CVB results. TOWN CENTER November sales were $34,816.00 (a 15% increase over same time last year). Collections were down 21 %, $30,891 .43 . Lynn Gill is the new sales director. EXECUTIVE DIRECTOR REPORT Marketing session was held with CVB staff, Sells Agency and Executive Director to plan for 2011 . Festival website is complete. The following meetings were arranged and attended: UPTOWN Fayetteville meeting, Ron Cox with Botanical Garden of the Ozarks, Kendall Pendergraff of the Washington County Fair, Heritage Trail Partners, Fayetteville ''h and Hogeye Marathon meeting, NATA CVB leaders meeting, and Hotel meeting. Staff has been challenged to produce more and to think outside the box. All staff members seem excited about their jobs. ADVERTISING AGENCY Mike Sells of the Sells Agency reviewed marketing in 2009 (pulling back in marketing area because of the economy — to reach those within driving distance and weekend getaways). • In 2010, we saw an increase in Visitor Guide requests and printed 25% more. Electronic downloading was up 115%. Agency produced a 20 second tv commercial which was well received. We printed niche brochures for gallery guide, trails, historic walking tours, and Fayetteville driving tour. Advertising reached 57 million impressions on the media plan. Agency worked on "Find It in Fayetteville", and Dickson Street parking public relations plan. Jade Gustin presented the 2011 outlook. Agency is pleased with the messaging campaign and will focus on niche advertising. Visitor Guide will be re-branded as "The Fayetteville Guide," targeted to residents as well as visitors. Almost 1 /3 of tourists are planning their vacation online. To convey our message, we will make changes to target that market. We will run an online video of our commercial . Niche marketing will target sports, gardens, Find it in Fayetteville, Town Center, Clinton House Museum and the Visitor Center. Greg Harrison talked about the media outline — taking the consumer and leisure down 40% to online. We will be doing network buys which are targeted geographically and will retarget with a tracking mechanism. Moved by Kam, second by Davis to approve the recommendations of the advertising agency. Motion carried. OLD BUSINESS • Final Approval of Budget for 2011 Moved by Davis, second by Rhoads to approve the 2011 budgets. Motion carried. NEW BUSINESS — none EXECUTIVE SESSION • Moved by Rhoads, second by Jordan to go into executive session for the purpose of the annual review of the Executive Director. Motion carried. After Executive Session, moved by Rhoads, second by Davis to raise the salary of the Executive Director to $80,000. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, na"ri Nu Marilyn Heifner Executive Director I • i • Advertising and Promotion Commission For month of December 2010 Current Year HMR Collected (2120.0912.4101 .00) $ 171 ,511 .04 Prior Year Collected (2120.0912 .4101 .01 ) 1 $ - First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,556.80 Total Revenues $ 173,067.84 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (3,431 .22) Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120. 5712.00) $ (56,304.00) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (59, 735.22) Total Check to A&P $ 113,332.62 • • L City of Fayetteville, Arkansas Monthly HMR Tax Collections 2007-2010 2007 2008 2008 2009 2009 2010 2010 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,620 $174,005 4.43% $166,214 -4.48% $1662645 0.00% February $1500088 $158,693 5.58% $167, 141 5.32% $143,940 -13.88% March $157,317 $172,804 9.84% $1802027 4. 18% $172,662 -4.09% April $171 ,562 $183,672 7.06% $191 ,542 4.28% $187,730 -2.00% May $165,779 $1750064 5.60% $190,320 8.71 % $185,096 -2.74% June $177,594 $194,447 9.49% $1909237 -2. 17% $184,371 -3.08% July $173,079 $188,253 8.77% $180,944 -3.88% $196,323 8.50% August $160,560 $174,648 8.77% $167,897 -3.87% $180,741 7.65% September $172,373 $190,244 10.37% $176,463 -7.24% $184,471 4.54% October $180,324 $187, 125 3.77% $189,728 1 .39% $195, 169 2.87% November $185,111 $197,814 6.86% $190,887 -3.50% $213,494 11 .84% December $170,506 $174,682 2.45% $174,568 0.00% $171 ,511 -9.00% Total $ $2,030,913 $2,171 ,451 6.92% $2,165,969 0.00% $2,182,155 -0.07% \filename Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2010 • ASSETS Current Assets _ CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 4577920.50 1 st Security A&P General #8714 396,307.20 1 st Sec Fay Town Ctr #8722 72, 126.41 1 st Sec. Clinton House #8749 28,414.30 1 st Sec. Conv Visitor #8730 48,339.78 Arvest Payroll Account 94636 322577.27 Accounts Receivable 18.48 Due From Other Funds 61732.87 Investments 1 ,814,706.36 Investment Adj to Market 4,256.62 Total Current Assets 298619599.79 Property and Equipment Furniture and Fixtures 31 ,470.85 Equipment 1719560. 14 CVB Building 921 ,632.37 CVB Land 198,621 .00 Building Additions 318,677.24 Accum. Depreciation (2957778.46) Total Property and Equipment 19346, 183. 14 • Other Assets Total Other Assets 0.00 Total Assets $ 49207,782.93 LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ ( 12,398.42) Aflac 188.46 Colonial Life & Acc Ins Payabl 124.24 Federal Payroll Taxes Payable 6,560.50 FUTA Tax Payable 732.93 State Payroll Taxes Payable 19357.42 SUTA Payable 137.01 Due to Other Funds 4,269.89 Due to Town Center 49142.40 Total Current Liabilities 51114.43 Long-Tenn Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 59114.43 • Capital Beginning Balance Equity 37879,562.33 Unresticted Fund Balance 2589274.40 Restricted fund-540 Film Grant 221 .53 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2010 Net Income 64,610.24 Total Capital 4,2025668.50 Total Liabilities & Capital S 45207,782.93 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2010 Current Month Year to Date *HMR HMR Tax Revenue $ 213,494.44 80.59 $ 1 ,991 ,033.00 70. 14 Prior Year I-IMR Tax Revenue 0.00 0.00 18,990.46 0.67 Rental Income 347393.43 12.98 361 , 107.91 12.72 Other Income 1 ,030.00 0.39 39,791 .20 1 .40 Travel Hero 202.54 0.08 302.37 0.01 Parking Revenue 437.00 0. 16 65336.00 0.22 Parking Lease 2,333.30 0.88 14,601 .47 0.51 Gift Shop Sales 816.39 0.31 31925.05 0. 14 Visitor Store 27426.63 0.92 22,812.09 0.80 Partnership Income 0.00 0.00 41600.00 0. 16 Admission Revenue 474.00 0. 18 59553.26 0.20 Special Projects 0.00 0.00 89530.00 0.30 Interest Income Investments 11556.80 0.59 28,556.93 1 .01 Interest Income Checking 385. 13 0. 15 2,687. 18 0.09 Visitor Guide Ad Income 500.00 0. 19 109750.00 0.38 Hospitality Summit 0.00 0.00 2,040.00 0.07 LOTO Sponsor Income 61860.00 2.59 62860.00 0.24 Transfer In 0.00 0.00 3109000.00 10.92 Total Revenues 264,909.66 100.00 2,8389476.92 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 1 ,990.99 0.07 Total Cost of Sales 0.00 0.00 1 ,990.99 0.07 �ross Profit 264,909.66 100.00 2,8365485.93 99.93 Expenses 540 Film Fest Grant Restr 0.00 0.00 (271 .05) (0.01 ) Signage- Tourism 308.63 0. 12 95086.75 0.32 Credit Card Discounts 260.05 0. 10 3,688.87 0. 13 Bank Charges 0.00 0.00 18.94 0.00 Parking Expense 100.00 0.04 1 , 100.00 0.04 Advertising & Marketing 120,798.22 45.60 377,289. 11 13.29 Brochures 159520.92 5.86 1219257.82 4.27 Accounting & Legal Fees 625.00 0.24 62930.00 0.24 Audit Expense 0.00 0.00 2, 100.00 0.07 Office Expense 29390.96 0.90 149013.05 0.49 Visitor Store Exp 21597. 19 0.98 132077.40 0.46 Insurance & Health Benefits 59105. 10 1 .93 53,305.36 1 .88 408 (P) Company Match 11519.57 0.57 10,228.42 0.36 Car Allowance 300.00 0. 11 3, 150.00 0. 11 Telephone Expense 939.35 0.35 11 ,689.08 0.41 Postage and Shipping Expense 708.51 0.27 19,614.86 0.69 Tracking Software 0.00 0.00 1 ,695.00 0.06 Rent 0.00 0.00 12,000.00 0.42 Maintenance/Lawn 30.00 0.01 450.00 0.02 Repairs & Maintenance Expense 11 ,082.35 4. 18 97, 134. 12 3.42 Kamensky Fountain Maintenance 150.44 0.06 4,573.85 0. 16 Linens 39297.98 1 .24 23,569.00 0.83 Publications & Dues 1 ,959.90 0.74 8,230.85 0.29 Travel/Training Expense 42045.84 1 .53 31 ,234.98 1 . 10 Taxes & Licenses 0.00 0.00 947.24 0.03 Taxes Expense 41269.89 1 .61 40,200.48 1 .42 Payroll Tax Expense 2,552.36 0.96 33,020.08 1 . 16 Convention Development 985.04 0.37 22,751 . 10 0.80 Contract Labor 4,367.50 1 .65 42,867.80 1 .51 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue &, Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2010 Current Month Year to Date commissions 0.00 0.00 13,414.06 0.47 Wages Expense 32,884.00 12.41 386,405.83 13.61 Electricity Utility 32864.57 1 .46 467238.60 1 .63 Gas Utility 251 .05 0.09 91343 . 17 0.33 Water Utility 1 ,229.45 0.46 71536.20 0.27 Cable 439.44 0. 17 19927.71 0.07 Recycling 165.28 0.06 15818.08 0.06 Security 21 .85 0.01 53194.56 0. 18 Airport Advertising 11335.00 0.50 51790.00 0.20 Minor Equipment 21982.04 1 . 13 30,450.73 1 .07 Airport Info Booth 0.00 0.00 41800.00 0. 17 Coaches Clinic 0.00 0.00 17,250.00 0.61 4 State Volleyball 0.00 0.00 985.00 0.03 All Star Games 0.00 0.00 30,000.00 1 .06 Saturday of Champions 0.00 0.00 29500.00 0.09 7A State Track 0.00 0.00 1 ,500.00 0.05 DECA 0.00 0.00 19350.00 0.05 Walton Arts Special Project 0.00 0.00 307495. 18 1 .07 Solar Splash Specail Project 0.00 0.00 59000.00 0. 18 Dickson St Special Project 0.00 0.00 29288.00 0.08 Town Center Garden Maint 0.00 0.00 7,758.58 0.27 AR Air Museum 0.00 0.00 59300.00 0. 19 Theatre Squad 0.00 0.00 195871 .86 0.70 Ozark Military Special Proj 0.00 0.00 509.59 0.02 Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.66 Bikes, Blues, & Hot Rods 0.00 0.00 81489. 17 0.30 National School Boards 0.00 0.00 23257.26 0.08 NCAA Baseball Regional 0.00 0.00 10,000.00 0.35 CAA Track Indoor 0.00 0.00 10,500.00 0.37 SEC Softball Chamionship 0.00 0.00 21000.00 0.07 Premier Baseball 0.00 0.00 25, 160.00 0.89 LOTO Special Project 6,578.32 2.48 28,545.03 1 .01 Misc Special Project 14,772.74 5.58 132, 194.90 4.66 Bond Payments-Town Center 56,304.00 21 .25 6155798. 10 21 .69 Trustee Expense 0.00 0.00 5,454.59 0. 19 Transfer OUt 0.00 0.00 310,000.00 10.92 Total Expenses 3045742.54 115.04 2,771 ,875.69 97.65 Net Income' $ (392832.88) ( 15.04) S 64,610.24 2.28 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eleven Months Ending November 30, 2010 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year evenues HMR Tax Revenue $ 213,494.44 $ 191 ,517.46 $ 1 ,991 ,033.00 $ 1 ,970,355.35 Prior Year HMR Tax Revenue 0.00 (630.78) 18,990.46 20,885.24 Rental Income 347393.43 39,202.53 3615107.91 3699195.94 Other Income 1 ,030.00 61308. 19 39,791 .20 11 ,076.94 Travel Hero 202.54 43.49 302.37 39542.60 Parking Revenue 437.00 700.00 62336.00 77813.30 Parking Lease 2,333.30 3, 105.64 14,601 .47 13,724.88 Gift Shop Sales 816.39 287.09 39925.05 49868.60 Visitor Store 25426.63 981 .69 225812.09 159437.27 Partnership Income 0.00 0.00 4,600.00 75425.00 Admission Revenue 474.00 287.54 55553.26 42983.08 Track Tickets 0.00 0.00 0.00 35155.70 Special Projects 0.00 725.00 85530.00 225891 .44 Sustainability Summit 0.00 0.00 0.00 14,000.00 Interest Income Investments 1 ,556.80 0.00 28,556.93 359418.37 Interest Income Checking 385. 13 203. 15 25687. 18 2,599. 16 Visitor Guide Ad Income 500.00 0.00 105750.00 159100.00 Hospitality Summit 0.00 0.00 22040.00 1 ,976.73 540 Film Fest Restr. Grant 0.00 17,500.00 0.00 17,500.00 LOTO Sponsor Income 61860.00 0.00 65860.00 0.00 Transfer In 0.00 0.00 310,000.00 3329265.00 Total Revenues 264,909.66 2605231 .00 21838,476.92 2,874,214.60 Cost of Sales �linton House Gift Shop 0.00 0.00 17990.99 3,306.42 Total Cost of Sales 0.00 0.00 15990.99 3,306.42 Gross Profit 264,909.66 260,231 .00 2,8369485.93 278707908. 18 Expenses 540 Film Fest Grant Restr 0.00 199262.35 (271 .05) 197262.35 Signage- Tourism 308.63 409.69 93086.75 69693. 11 Credit Card Discounts 260.05 295. 17 31688.87 61189.94 Bank Charges 0.00 8.50 18.94 265.25 Parking Expense 100.00 100.00 1 , 100.00 11100.00 Advertising & Marketing 120,798.22 609014.01 377,289. 11 368,944.75 Brochures 151520.92 21749.40 121 ,257.82 97,670.49 Accounting & Legal Fees 625.00 625.00 6,930.00 6,875.00 Audit Expense 0.00 0.00 2, 100.00 2,000.00 Office Expense 25390.96 1 ,079.54 145013.05 139440.37 Visitor Store Exp 21597. 19 11953.78 132077.40 12, 178. 15 Insurance-Building 0.00 0.00 0.00 8,900.00 Insurance & Health Benefits 5, 105. 10 2,417. 17 53,305.36 355602.84 408 (P) Company Match 19519.57 859.41 10,228.42 10,660.53 Car Allowance 300.00 300.00 3, 150.00 39300.00 Telephone Expense 939.35 11435.09 117689.08 15,615.62 Postage and Shipping Expense 708.51 3,563.50 19,614.86 189970.22 Tracking Software 0.00 0.00 1 ,695.00 0.00 Material & Supplies 0.00 0.00 0.00 95.85 Rent 0.00 0.00 12,000.00 122000.00 �aintenance/Lawn 30.00 60.00 450.00 1 ,036.73 Repairs & Maintenance Expense 117082.35 18,047.20 975134. 12 1059432.44 Kamensky Fountain Maintenance 150.44 2,678.61 4,573.85 55546.44 Linens 3,297.98 2,882.99 23,569.00 22,367.26 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eleven Months Ending November 30, 2010 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Publications & Dues 13959.90 660.00 81230.85 41672.00 Travel/Training Expense 49045.84 864.40 31 ,234.98 18,921 .20 Taxes & Licenses 0.00 0.00 947.24 4,550.50 Collections Expense 45269.89 31817.73 40,200.48 392826.93 Payroll Tax Expense 29552.36 21757.37 33,020.08 33,536.98 Convention Development 985.04 357.08 22,751 . 10 435200.93 Research Expense 0.00 0.00 0.00 15700.00 Contract Labor 4,367.50 33215.00 42,867.80 31 ,577.50 Commissions 0.00 21601 .00 13,414.06 199102.48 Wages Expense 32,884.00 323816.67 386,405.83 3925964. 10 Electricity Utility 35864.57 31423.24 462238.60 61 ;545. 13 Gas Utility 251 .05 488. 12 93343. 17 9,508.90 Water Utility 1 ,229.45 499.81 73536.20 55750.46 Cable 439.44 89.39 19927.71 984. 18 Recycling 165.28 0.00 19818.08 0.00 Security 21 .85 686.37 51194.56 61493.72 Airport Advertising 1 ,335.00 1 ,485.00 51790.00 51940.00 Minor Equipment 2,982.04 50, 105.58 30,450.73 114,360.09 Airport Inf6 Booth 0.00 15200.00 4,800.00 41800.00 Coaches Clinic 0.00 0.00 17,250.00 35,800.00 4 State Volleyball 0.00 0.00 985.00 0.00 All Star Games 0.00 0.00 30,000.00 157000.00 Saturday of Champions 0.00 0.00 25500.00 41000.00 State Soccer 0.00 0.00 0.00 1 ,750.00 7A State Track 0.00 0.00 15500.00 0.00 DECA 0.00 0.00 1 ,350.00 31000.00 WWalton Arts Special Project 0.00 0.00 309495. 18 109000.00 olar Splash Specail Project 0.00 0.00 59000.00 59000.00 Square Gardens 0.00 0.00 0.00 292244.43 Waterski Champion 0.00 0.00 0.00 1 ,500.00 Dickson St Special Project 0.00 0.00 29288.00 18,450.87 Town Center Garden Maint 0.00 0.00 73758.58 31382. 19 AR Air Museum 0.00 0.00 51300.00 71000.00 Theatre Squad 0.00 0.00 19,871 .86 21000.00 Duathlon 0.00 0.00 0.00 51000.00 Joe Martin 0.00 0.00 0.00 31000.00 Ozark Valley 0.00 0.00 0.00 19000.00 Ozark Military Special Proj 0.00 469.42 509.59 994.90 Outdoor Track 0.00 0.00 0.00 10,000.00 Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.00 Bikes, Blues, & Hot Rods 0.00 0.00 83489. 17 0.00 National School Boards 0.00 0.00 21257.26 0.00 NCAA Baseball Regional 0.00 0.00 10,000.00 0.00 NCAA Track Indoor 0.00 0.00 10,500.00 0.00' SEC Softball Chamionship 0.00 0.00 21000.00 0.00 Premier Baseball 0.00 0.00 25, 160.00 0.00 LOTO Special Project 6,578.32 0.00 28,545.03 0.00 Misc Special Project 142772.74 28,407. 17 132, 194.90 57,424.55 Bond Payments-Town Center 569304.00 559949.41 615,798. 10 6115118.97 Trustee Expense 0.00 0.00 51454.59 49500.00 Transfer OUt 0.00 . 0.00 310,000.00 332,265.00 Total Expenses 304,742.54 3089634. 17 217719875.69 2,735,013.35 •Net Income $ (399832.88) $ (489403. 17) $ 649610.24 $ 135,894.83 See Accountants' Compilation Report Fayetteville Advertising Promotion Stmt of Budget, Revenue, and Expense-Modlged Cash Basis Moral Ending November 2010 2010 2010 2010 2010 November November 2009 • Annual Budget Year To Date Year To Data Year Monthly Moray Year To Date ACpumuutad P al Balance Budget Actual Actual Budget Revenue HMR Tex Revenue 2,171,850.00 1,996.660.00 1,991,033.00 180,817.00 191,367.00 213,494.44 1,970,355.35 Prior Year HMR Tax Rev - 18,990.46 (18,990.46) Mill Interest 35,000.00 32,064,00 26,556.93 6.443.07 2,916.00 1.55680 35,418.37 Vaitor Guide ads 1,500.00 16,725.00 10.750.00 (9,250.00) 500.00 15,100.00 Misc Income 16.600.00 5,000.00 20,638.51 (4,038.51) 5,000.00 6.965.00 45,134.51 Square Garden Canyc 5.000.00 - - 5,000,00 Rental Income - 29,923.00 (29,923.00) 2,750.00 30,250.00 Interest Inc Checking 1.250.00 1467.19 (1,467.11) 125.00 274.96 1.548.03 TOM] 2,229,950,00 2.051,739.00 2,101,359.01 199,408,00 225,541.20 2.118.691.60 Expenses Transfers Torn Center Fund 676,185.00 619,596.00 615,798.10 60,3116.90 56,580,00 56,304.00 .611,118.97 Band Audit Exp 2.000.00 2.000.00 1,725,00 275.00 Bond Paying Agent Fe 6,000.00 6,000.00 3,729.59 2.270.41 4,500.00 Workman's Comp Ina 2.575.00 2,575.00 - 2,575.00 Collection Exp 43,437.00 39,92500 40,200.48 3.236.52 3,827.00 4,269.89 39.626.93 Transfer to CVB 352.822.110 352,822.00 250,01)(3.01) 102,822.00 300,01DO.W Transfer to Clinton Ha 59,431.00 59,431.00 60,000.00 (569.00) 32.265.00 Peace Fountain Maint 10,00080 9.163.00 4,573.85 5,426.15 833.00 150." 5.125.82 Lonna Labor - 30.250.00 (30.250.00) 2,750.00 30,250.00 Saltines 84,45380 n,416,01) 70,386.07 14,088.93 7.039.00 6,291.66 80,592." Payroll Tax Exp 7,600.00 6,963,00 5.555.45 2,044.55 Imm 498.43 5,41660 Insurance-Health 3,645.00 3.344.00 4,270.95 (625.95) 304,00 586.26 4,0591B 401K Match 2,532.00 2,321.00 2,207.40 324,60 211.00 46874 2,017.72 Car A Anturane 3,600.00 3,30080 3.150.00 450.00 300.00 300.00 3,300.00 Advertising a Marketin 400,000,00 350.000.00 388,780.53 33,21647 25,00000 113,287.41 366,168.75 Airport Info Booth 5,200.00 5,200.00 4,80BW 40050 4,800,50 AirpM Advertising 6.000.00 4,50000 5.790.00 210.00 1,335,01) 5,940.00 Brochures 100,000,00 99,1)50.00 117,698.57 (17,698,57) 10,000.00 15,520.92 97,670.49 Website Update 20050.50 20,000.00 - 20.M.00 Signago- Tounsm 10,000,00 9,700.00 9.050.75 913,25 400.00 308.63 6.693.11 Publication It May 2,045.00 2.045.00 2,22445 (179.85) 500.00 129.90 1,645.00 TravelTraimng 5.000.00 5,000.00 3,826.59 1,171.41 166.00 5,138.46 Recyaklg - 661.12 (661.12) off" Sup a Printing 1.000m 1.01)pm 1,804.51 (604.51) 157.64 1,028.55 Postage 20050.00 17,500.00 19.023.45 976.55 1,550.50 688.53 18.793.17 Professional Servkes 7,500.00 6,875.00 8,930.00 570.00 625.00 625.00 6,875.00 Sbaegk Punning XODow 25.000.00 - 30.000.50 • Audit Expense 2.000.00 2,100.00 (10080) 2,000.00 Tovm Center Garden s 10.000.00 10,000.00 7,758.58 2,24142 3,382.19 Square Gardens 29.2".43 Special Proioas - 88.647.06 (88.647.013) 14.038.01 68,645.30 Air Museum 5.300.00 5,3b0m 5,300.00 - 7,000.00 AR H.S. Coaches Clini 17,250.00 17,250.00 17,250,00 - 35,800.00 Arts Live 1,OgOm 1.000,00 1.000.00 Bikes, Babes, a Bong 20000.00 20.000.00 18,796,38 1,203.62 Bikes, Rues. a Hot Rt 10,I)DOm 10.0100 00 8,489.17 1,510.83 Wmminee for Mardi G 20000 2,000,00 1404.03 595.97 DECA Marketing Feet 1,50 000 1,500.00 1,350.00 15080 3,000.00 H.S. AIIsur Games W,000.W 30.000.00 30000.00 - 15,000.00 NWA Coaches Gino 1,600,00 1,600.00 - 1,600.00 Saturday of Champions - 2,500.00 (2,500.00) 4,000. State Soccer Finals 1,000.00 1,000,00 - 1,000.00 1,750,00 7A State Track Meet 1,500.00 1,500.00 1,500.00 - 10,000.00 00 Barrelsful a schbal We 2,500. 2,500.00 2500.00 Dickson St Music - 2,288.00 (2,288.00) 18,450.87 WaMlon - 21,968.71 (21,966.71) 5.000.00 4 Stam V068yba0 Clas 1,000.00 1,000.00 500,00 $ODBO Icon Pig Festival 2.500.00 2,500.00 - 2.500.00 Joe Mahn Stage Ram 3,200.00 3.20000 - 3.200.00 3,000.00 Nab School Boards 2.000. 2000.00 2.257.26 (257.26) Ozark Valley Tnalhlort 500. 500,00 - 500.10 1,000.00 LOTO - 8.578.32 (6,578.32) 6,578.32 Ozark Muftefy MuOeUn 1,000.00 1,000,00 509.59 490.41 994.90 Solar Splash 5,000.00 5.000. 5.11com - 5,00000 TheatreSquared 20,000.00 20.0.00 19,871.86 128.14 2,000.00 Tri Sports We 6 Fam 1.500.00 1,500.00 - 1,501).00 NCAA Baseball Region 10,000.00 10'"m 10,000.00 - NCAA Torek Indoor 7,000.00 7.000.00 10500.00 (3.500.00) SEC Tennis Tournament - SEC Men's a Women': 3,500. 3.500.00 - 3,SOD.00 SEC SoBdall Ch snsku 2,000.00 2,000,00 2,000.00 Walton Ans Center 30,000,00 3000000 30495.18 (495.18) 10.000.00 Mau Expense 6,250.00 (9,020.06) 9,020.06 Repair a Maireterence 75,000. 62,500.00 19.319.07 55,680,93 BMW 2,683.01) 42.278.69 Minor Equip 75,000.50 64,165,00 28,880,86 46,119.14 6.250.50 1,755.16 114,160.24 Depreezation Exp 20,000.00 21,235.0 - 20000.00 1,665.50 Bank Charges 1,685.50 18.94 (18.84) 3650 Taxes 8 Ucenses - 658 (9.56) 1,91 Unallocated Revenue 4,074.00 4,074.50 4,074. Total 2,229949.50 2,083,421.50 1,961 121,916.00 228,89044 2.002,91912 • Clinton House Museum Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2010 2010 2010 2010 2010 November November 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 59,431.00 69,431.00 60,000.00 (569.00) 32,265.00 Admission 5,400.00 4,950.00 5,553.26 (153.26) 450.00 474.00 4,739.17 Special Events 900.00 400.00 - 900.00 50.00 Gift Shop Sales 6,600.00 6,050.00 4,506.05 2,093.95 550.00 877.39 5,377.63 Interest 240.00 220.00 154.94 85.06 20.00 20.50 117.47 Other Income 20.07 (20.07) 299.08 Total 72,571 .00 81,05100 70,234.32 1 ,070.00 1 ,371 .89 42,798.35 Expenses Salary+Benefits 36,180.00 33,165.00 28,577.77 7,602.23 3,015.00 2,721.25 28,692.21 Payroll Tax Exp 2,892.00 2,651 .00 2,429.15 462.85 241.00 211.28 2,616.37 Insurance-Health 3,951.00 3,609.00 3,637.31 313.69 342.00 460.22 46.00 401K Match 984.00 902.00 750.00 234.00 82.00 112.50 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3690 - - Water 500.00 407.00 949.24 (449.24) 37.00 81.37 397.47 Gas 1 ,300.00 879.00 945.68 354.32 100.00 45.58 752.73 Electricity 1 ,000.00 916.00 949.11 50.89 75.00 44.65 616.33 Telephone Actual 1 ,200.00 1 ,100.00 1 ,043.17 156.83 100.00 103.98 1,031.14 Materials & Supplies 1 ,200.00 1,100.00 1 ,539.38 (339.38) 100.00 590.38 1,079.22 Credit Card Discount: 1 ,000.00 550.00 477.39 522.61 50.00 43.89 927.52 Bank Charges - - - 58.25 Security 264.00 242.00 240.35 23.65 22.00 21.85 240.35 Maintenance/Lavin 500.00 500.00 450.00 50.00 30.00 545.00 Repair/Maintenance 2,000.00 800.00 865.21 1,134.79 597.05 119.16 Sales Tax 600.00 550.00 581.00 19.00 50.00 61.00 515.59 Special Projects 1 ,200.00 1,100.00 142.30 1,057.70 100.00 195.61 Publications/Dues 250.00 250.00 129.27 120.73 25.00 50.00 TraveLMraining 500.00 1,000.00 387.99 112.01 193.00 200.31 Gift Shop Items 5,000.00 4,000.00 1,990.99 3,009.01 3,306.42 • Total 72,521.00 65,721 .00 58,085.31 4,314.00 5,343.00 53,389.68 • Convention Visitors Bureau Sum of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2010 2010 2010 2010 2010 November November 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 352,908.00 343,413.00 250,000.00 102,908.00 300,000.00 Interest 600.00 550.00 555.40 44.60 50.00 444.93 Partnership Dues 9,200.00 8,000.00 5,043.99 4,156.01 43.99 7,425.00 Travel Hero 3,000.00 2,500.00 302.37 2,697.63 202.54 3,542.60 Vist. Ch. Store 15,000.00 13,500.00 23,921.45 (8,921.45) 1 ,500.00 2,662.63 16,632.74 Special Projects - 275.00 (275.00) 275.00 10,660.05 First Thursday 2,400.00 2,200.00 300.00 2,100.00 200.00 Dickson St 1,500.00 1 ,500.00 - 1,500.00 Film Festival 2,500.00 2,500.00 - 2,500.00 2,500.00 Premeir Baseball 15,000.00 15,000.00 16,708.00 (1,708.00) Other Income 4,525.00 (4,525.00) 450.00 8,699.84 Total 402,108.00 389,163.00 301 ,631 .21 4,250.00 3,634.16 347,405.16 Expenses Salary+Benefits 231,991.00 202,829.00 177,921 .74 54,069.26 18,439.00 13,650.84 168,546.83 Payroll Tax Exp 20,775.00 18,150.00 14,888.59 5,886.41 1 ,650.00 1,044.64 13,704.46 Insurance-Health 21,756.00 19,704.00 20,577.56 1 ,178.44 2,052.00 2,649.70 17,012.73 401K Match 6,576.00 6,028.00 4,563.19 2,012.81 548.00 589.21 4,851.62 Utilities - - Telephone 7,125.00 6,500.00 41116.22 3,008.78 625.00 400.66 6,384.46 Electricity 4,195.00 3,858.00 3,561 .39 633.61 333.00 165.91 3,263.90 Water 550.00 505.00 551 .03 (1.03) 45.00 156.13 537.83 Conv & Tourism Develop 23,800.00 22,800.00 21 ,773.73 2,026.27 - 985.04 40,896.38 Premier Baseball 15,000.00 15,000.00 2,835.00 12,165.00 Travel & Training 32,520.00 32,420.00 25,495.77 7,024.23 100.00 3,686.84 16,756.10 Publications/Dues 3,220.00 3,220.00 5,872.00 (2,652.00) 1,805.00 2,977.00 Repair/Maintenance 2,000.00 2,000.00 1 ,490.74 509.26 980.29 3,330.52 Office Supp/Printing 9,000.00 8,500.00 6.240.74 2,759.26 1,000.00 830.71 10,857.72 Tracking Sftvrare/Maint 3,500.00 3,500.00 1,695.00 1,805.00 Credit Card Discounts 1 ,200.00 1,100.00 878.58 321.42 100.00 106.79 1 ,557.32 Taxes & Licenses(ASCAF 300.00 300.00 1,312.68 (1,012.68) 236.00 1 ,238.50 • Visitor Ctr Store Itms 8,000.00 7,326.00 13,077 40 (5,077.40) 666.00 2,597.19 12,178.15 Education Reimbursemen 3,000.00 3,000.00 3,000.00 Bank Charges - - - 118.75 Parking Expense 1 ,200.00 1,100.00 1,100.00 100.00 100.00 100.00 1,100.00 Advertising & Marketing - 7,735.81 (7,735.81) 6,585.81 Special Project - 26,594.63 (26,594.63) 4,662.00 First Thursday 2,400.00 2,200.00 - 2,400.00 200.00 Dickson SI 1,500.00 1,500.00 - 1,500.00 Film Festival 2,500.00 2,500.00 - 2,500.00 2,500.00 Transfer Out Total 402,108.00 364,040.00 342,28180 28,358.00 36,570.76 309,974.27 • Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2010 2010 2010 2010 2010 November November 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Inc] Service - - Actual 09 394,880.00 365,768.00 334,081.45 60,798.55 35,382.00 31,691.43 342,186.94 Interest - Checking 480.00 440.00 445.67 34.33 40.00 45.68 488.73 Parking Revenue - - - Daily 9,000.00 8,339.00 6,336.00 2,664.00 555.00 437.00 7,813.30 Leases 10,000.00 10,000.00 14,601.47 (4,601 .47) 2,333.30 13,724.88 Sales Tax Exp (3,663.00) (3,663.00) (2,904.54) (758.46) (333.00) (48.00) (3,391.00) Special Projects 6,200.00 6,200.00 - 6,200.00 5,956.39 Misc Revenue - 12,661 .25 (12,661.25) 200.00 0.94 Transfer Total 416,897.00 387,084.00 365,22130 35,644.00 34,659.41 366,780. 18 Expenses Salary+Benefits 142,332.00 120,428.00 109,124.39 33,207.61 10,948.00 10,220.25 129,132.62 Commissions 30,000.00 27,500.00 13,414.06 16,585.94 2,500.00 19,102.48 Contract Labor - - 12,617.80 (12,617.80) 1,617.50 1,327.50 Payroll Taxes 14,495.00 12,870.00 10,146.89 4,348.11 1,170.00 798.01 11,797.55 Credit Cant Discount; 3,900.00 3,575.00 2,332.90 1,567.10 325.00 109.37 3,705.10 Insurance 15,600.00 14,300.00 24,819.54 (9,219.54) 1 ,300.00 1,408.92 14,484.23 401K Match 3,720.00 3,410.00 2,707.83 1,012.17 310.00 349.12 3,791 .19 Utilities 700.00 - - Water 6,225.00 5,675.00 6,035.93 ' 189.07 700.00 991.95 4,815. 16 Phone 8,960.00 12,713.00 6,529.69 2,430.31 755.00 434.71 8,200.02 Electricity 64,741.00 54,343.00 50,748.66 13,992.34 6,350.00 3,654.01 57,664.90 Gas 11,969.00 10,514.00 8,401.56 3,567.44 1,162.00 205.47 8,756.17 Cable 1,080.00 1 ,065.00 1 ,927.71 (847.71) 90.00 439.44 964. 18 Recycle Dumpster 1,980.00 1,650.00 1 ,156.96 823.04 165.00 165.28 Postage 135.00 135.00 578.24 (443.24) 19.98 98.00 Minor Equipment - 1 ,226.88 (1,226.88) 1,226.88 Office Expense - 4,638.61 (4,638.61) 812.23 4,021.03 Linens 20,504.00 18,304.00 23,569.00 (3,065.00) 3,000.00 3,297.98 20,696.00 Outside Laundry 3,771 .00 3,471.00 3,771.00 300.00 Repairs & Maintenam 60,750.00 54,500.00 75,232.25 (14,482.25) 7,500.00 6,822.01 60,697.34 Materials & Supplies 5,000.00 4,600.00 - 5,000.00 400.00 Advertising & Promo 3,000.00 3,000.00 6,227.75 (3,227.75) 925.00 2,776.00 TraveliTraining 500.00 500.00 2.500.00 (2,000.00) (869.12) Building Insurance 9,000.00 9,000.00 - 9,000.00 8,900.00 Taxes & Licenses 3,035.00 3,035.00 735.00 2,300.00 2,310.30 Special Projects 6,200.00 6,200.00 40,216.88 (34,016.88) 736.73 4,683.99 Misc - 451.99 (451.99) 118.94 Bank Charges - - - 49.75 Security - 4,954.21 (4,954.21) 6,253.37 Transerin m - Total 416,897.00 371488.00 410,294.73 36,975.00 34,234.64 373,496.70 • Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 7925459.56 1 st Security A&P General #8714 143,687.95 1 st Sec Fay Town Ctr #8722 403816.33 1st Sec. Clinton House #8749 53200.32 1st Sec. Conv Visitor #8730 209441 .07 Arvest Payroll Account #4636 17,941 .85 Fay A&P State Lottery 74.55 Accounts Receivable 119,435.30 Accrued Interest Receivable 8,943.70 Due From Other Funds 13,465.08 Inventory-Clinton House (37306.42) CVB Inventory ( 153646.07) Investments 13765,950.83 Investment Adj to Market 45256.62 Total Current Assets 2,9133920.67 Property and Equipment Furniture and Fixtures 31 ,470.85 Equipment 171 ,560. 14 CVB Building 921 ,632.37 CVB Land 1989621 .00 Building Additions 318,677.24 • Accum. Depreciation (295,778.46) Total Property and Equipment 1 ,346, 183. 14 Other Assets Total Other Assets 0.00 Total Assets $ 4,260, 103.81 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 1193416.82 Aflac 188.46 Colonial Life & Ace Ins Payabl (67. 11 ) Federal Payroll Taxes Payable 10,876.33 FUTA Tax Payable 171 . 14 State Payroll Taxes Payable 21905.92 SUTA Payable 538.20 Due to Other Funds 3,491 .37 Due to Town Center 67089. 10 Total Current Liabilities 1432610.23 • Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 143,610.23 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2009 Capital Beginning Balance Equity 338792562.33 Unresticted Fund Balance 38,409.95 Restricted Fund-540 Film Grant 221 .53 Net Income 1981299.77 Total Capital 42116,493.58 Total Liabilities & Capital $ 472603103.81 • See Accountants' Compilation Report l Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2009 Current Month Year to Date • Revenues HMR Tax Revenue $ 174,530.77 84.50 $ 221443886. 12 69.62 Prior Year HMR Tax Revenue 37.50 0.02 20,922.74 0.68 Rental Income 25,599.23 12.39 394,795. 17 12.81 Other Income 2,075.00 1 .00 133151 .94 0.43 Travel Hero 0.00 0.00 3,542.60 0. 11 Parking Revenue 611 .00 0.30 8,424.30 0.27 Parking Lease 0.00 0.00 13,724.88 0.45 Gift Shop Sales 159.46 0.08 52028.06 0. 16 Visitor Store 21314.20 1 . 12 17,751 .47 0.58 Partnership Income 0.00 0.00 7,425.00 0.24 Admission Revenue 187.30 0.09 51170.38 0. 17 Track Tickets 0.00 0.00 3, 155.70 0. 10 Special Projects 0.00 0.00 229891 .44 0.74 Sustainability Summit 0.00 0.00 14,000.00 0.45 Interest Income Investments 69559.41 3. 18 412977.78 1 .36 Interest Income Checking 183.69 0.09 27782.85 0.09 Visitor Guide Ad Income 0.00 0.00 153100.00 0.49 Hospitality Summit 0.00 0.00 13976.73 0.06 540 Film Fest Restr. Grant 45150.00 2.01 219650.00 0.70 Unrealized Gain/Loss-Inv (9,850.21 ) (4.77) (92850.21 ) (0.32) Transfer In 0.00 0.00 332,265.00 10.79 Total Revenues 2069557.35 100.00 3,0802771 .95 100.00 Cost of Sales • Clinton House Gift Shop 3$ 06.42 1 .60 6,612.84 0.21 Total Cost of Sales 3,306.42 1 .60 6,612.84 0.21 Gross Profit 2033250.93 98.40 3,0743159. 11 99.79 Expenses . 540 Film Fest Grant Restr 22166. 12 1 .05 21 ,428.47 0.70 Signage- Tourism 0.00 0.00 6,693. 11 0.22 Credit Card Discounts 349.81 0. 17 61539.75 0.21 Bank Charges 17.00 0.01 282.25 0.01 Parking Expense 100.00 0.05 19200.00 0.04 Advertising & Marketing 302168.29 14.61 3993113.04 12.95 Brochures 7,508.65 3.64 105,179. 14 3.41 Accounting & Legal Fees 11065.00 0.52 73940.00 0.26 Audit Expense 0.00 0.00 21000.00 0.06 Office Expense 1 ,237.72 0.60 149678.09 0.48 Visitor Store Exp 195113.99 9.25 315292. 14 1 .02 Insurance-Building 0.00 0.00 8,900.00 0.29 Insurance & Health Benefits 3,527. 17 1 .71 39,130.01 1 .27 408 (P) Company Match 866.61 0.42 11 ,527. 14 0.37 Car Allowance 300.00 0. 15 35600.00 0. 12 Telephone Expense 1 ,384.74 0.67 17,000.36 0.55 Postage and Shipping Expense 41871 .89 2.36 237842. 11 0.77 Material & Supplies 0.00 0.00 95.85 0.00 Rent 0.00 0.00 122000.00 0.39 Maintenance/Lawn 0.00 0.00 15036.73 0.03 Repairs & Maintenance Expense 73782.92 3.77 113,215.36 3.67 amensky Fountain Maintenance 0.00 0.00 59546.44 0. 18 inens 12599.41 0.77 235966.67 0.78 Publications & Dues 109.00 0.05 4,781 .00 0. 16 TraveliTraining Expense 215. 12 0. 10 19, 136.32 0.62 Taxes & Licenses 0.00 0.00 42550.50 0. 15 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2009 Current Month Year to Date Collections Expense 33491 .37 1 .69 43,318.30 1 .41 Payroll Tax Expense 32603.25 1 .74 373140.23 1 .21 Depreciation Expense 34,414.85 16.66 34,414.85 1 . 12 Convention Development 314.84 0. 15 43,515.77 1 .41 Research Expense 0.00 0.00 12700.00 0.06 Contract Labor 39692.50 1 .79 35,270.00 1 . 14 Commissions 0.00 0.00 19,102.48 0.62 Wages Expense 46,642.67 22.58 439,606.77 14.27 Electricity Utility 41208.64 2.04 659753.77 2. 13 Gas Utility 842.64 0.41 10,351 .54 0.34 Water Utility 611 .71 0.30 61362. 17 0.21 Cable 89.39 0.04 11073.57 0.03 Security 11831 .85 0.89 83325.57 0.27 Airport Advertising 0.00 0.00 55940.00 0. 19 Minor Equipment 165844.35 8. 15 131 ,204.44 4.26 Minor Equipment Capitalized (124,522.78) (60.28) (1242522.78) (4.04) Airport Info Booth 0.00 0.00 4,800.00 0. 16 Coaches Clinic 0.00 0.00 35,800.00 1 . 16 All Star Games 0.00 0.00 159000.00 0.49 Saturday of Champions 0.00 0.00 4,000.00 0. 13 State Soccer 0.00 0.00 1 ,750.00 0.06 DECA 0.00 0.00 3,000.00 0. 10 Walton Arts Special Project 0.00 0.00 10,000.00 0.32 Solar Splash Specail Project 0.00 0.00 53000.00 0. 16 Square Gardens 0.00 0.00 29,244.43 0.95 Waterski Champion 0.00 0.00 1 ,500.00 0.05 Dickson St Special Project 0.00 0.00 18,450.87 0.60 • Town Center Garden Maint 0.00 0.00 3,382. 19 0. 11 AR Air Museum 0.00 0.00 72000.00 0.23 Theatre Squad 81000.00 3.87 10,000.00 0.32 Duathlon 0.00 0.00 52000.00 0. 16 Joe Martin 0.00 0.00 31000.00 0. 10 Ozark Valley 0.00 0.00 13000.00 0.03 Ozark Military Special Proj 262.43 0. 13 1 ,257.33 0.04 Outdoor Track .0.00 0.00 105000.00 0.32 Misc Special Project 2, 185.43 1 .06 59,609.98 1 .93 Bond Payments-Town Center 55,949.41 27.09 6677068.38 21 .65 Trustee Expense 0.00 0.00 4,500.00 0. 15 Transfer OUt 0.00 0.00 332,265.00 10.79 Total Expenses 1403845.99 68. 19 2,875,859.34 93.35 Net Income $ 62,404.94 30.21 $ 1983299.77 6.44 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2009 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 174,530.77 $ 172,730.40 $ 21144,886. 12 $ 21138,634.07 Prior Year HMR Tax Revenue 37.50 1 ,951 .72 205922.74 32,818.24 Rental Income 253599.23 29,480.84 3945795. 17 472,884.34 Other Income 22075.00 300.00 13, 151 .94 17,943.81 Travel Hero 0.00 0.00 31542.60 17251 .28 Parking Revenue 611 .00 892.00 83424.30 15,322. 12 Parking Lease 0.00 0.00 13,724.88 22513.34 Gift Shop Sales 159.46 842.60 59028.06 57764.42 Visitor Store 2,314.20 23115.58 173751 .47 133625. 18 Partnership Income 0.00 0.00 7,425.00 71200.00 Admission Revenue 187.30 257. 18 51170.38 4,161 .26 Track Tickets 0.00 0.00 31155.70 31145.00 Special Projects 0.00 2,405.00 225891 .44 22,187.10 Sustainability Summit 0.00 0.00 14,000.00 0.00 Interest Income Investments 69559.41 92888.34 41 ,977.78 623925.84 Interest Income Checking 183.69 300.37 22782.85 82756. 17 Visitor Guide Ad Income 0.00 0.00 15, 100.00 0.00 Hospitality Summit 0.00 0.00 1 ,976.73 0.00 540 Film Fest Restr. Grant 49150.00 0.00 212650.00 0.00 UnrealizedGain/Loss-Inv (99850.21 ) 122697.82 (9,850.21 ) 12,697.82 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 30,000.00 332,265.00 4645921 .04 Total Revenues 206,557.35 2639861 .85 31080,771 .95 3,2861801 .03 •Cost of Sales Clinton House Gift Shop 37306.42 2,245.93 61612.84 59924.68 Total Cost of Sales 32306.42 2,245.93 63612.84 5,924.68 Gross Profit 203,250.93 261 ,615.92 39074, 159. 11 33280,876.35 Expenses 540 Film Fest Grant Restr 2, 166. 12 0.00 21 ,428.47 0.00 Signage- Tourism 0.00 325.75 61693. 11 6,838.61 Credit Card Discounts 349.81 631 .87 6,539.75 5,008.78 Bank Charges 17.00 48.35 282.25 659.73 Parking Expense 100.00 100.00 1 ,200.00 13100.00 Advertising & Marketing 303168.29 257959.82 3995113.04 3103514.29 Brochures 7,508.65 18,620.50 1052179. 14 107,810. 10 Accounting & Legal Fees 1 ,065.00 200.00 7,940.00 7,235.00 Audit Expense 0.00 0.00 21000.00 22200.00 Office Expense 1 ,237.72 1 ,711 .01 143678.09 15, 162. 13 Visitor Store Exp 193113.99 14,472.83 313292. 14 21 ,354. 10 Insurance-Building 0.00 0.00 81900.00 14,267.00 Insurance & Health Benefits 3,527. 17 (373.48) 39,130.01 33,377.88 408 (P) Company Match 866.61 968.74 113527. 14 113616. 11 Car Allowance 300.00 300.00 3,600.00 3,600.00 Telephone Expense 12384.74 949.47 17,000.36 177908.75 Postage and Shipping Expense 42871 .89 681 .98 23,842. 11 197526.01 �Tracking Software 0.00 0.00 0.00 1 ,695.00 aterial & Supplies 0.00 327.28 95.85 49493.44 Rent 0.00 0.00 123000.00 123000.00 Maintenance/Lawn 0.00 0.00 12036.73 385.00 Repairs & Maintenance Expense 72782.92 5,421 .72 113,215.36 117,981 .43 Kamensky Fountain Maintenance 0.00 678. 12 55546.44 45,266.64 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Linens 1 ,599.41 2,233.40 23,966.67 26,774.85 Publications & Dues 109.00 11055.00 4,781 .00 77592.00 Travel/TrainingExpense 215 . 12 49967.69 19, 136.32 27,053.58 Taxes & Licenses 0.00 0.00 41550.50 9,453.86 Collections Expense 33491 .37 33493.64 433318.30 439429.04 Interest Expense 0.00 0.00 0.00 1 ,270.46 Payroll Tax Expense 3,603.25 45135.98 375140.23 40,396.38 Depreciation Expense 342414.85 31 ,470. 13 34,414.85 31 ,470. 13 Convention Development 314.84 915.08 43,515.77 21 ,979.96 Research Expense 0.00 0.00 13700.00 0.00 Contract Labor 3,692.50 31900.00 353270.00 403467.39 Commissions 0.00 15944.61 199102.48 31 ,335.23 Wages Expense 46,642.67 503968.61 439,606.77 4402704.34 Electricity Utility 41208.64 6,653. 13 65,753.77 70,797.63 Gas Utility 842.64 1 ,501 .56 10,351 .54 13,881 .80 Water Utility 611 .71 11241 .85 6,362. 17 87693.50 Cable 89.39 89.53 12073.57 12043.77 Security 12831 .85 1 ,895.66 8,325.57 4,406.27 Airport Advertising 0.00 11485.00 5,940.00 8,340.00 Minor Equipment 163844.35 47357.31 1315204.44 323323.01 Minor Equipment Capitalized (124,522.78) 0.00 (124,522.78) (14,402.35) Airport Info Booth 0.00 11200.00 41800.00 23400.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 32,831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 79500.00 Caring for Creation Conference 0.00 0.00 0.00 11000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 35,800.00 20,000.00 4 State Volleyball 0.00 0.00 0.00 41000.00 All Star Games 0.00 0.00 15,000.00 10,000.00 Saturday of Champions 0.00 0.00 47000.00 4,000.00 State Soccer 0.00 0.00 1 ,750.00 1 $ 00.00 7A State Track 0.00 0.00 0.00 52046.00 DECA 0.00 0.00 33000.00 1 ,000.00 Walton Arts Special Project 0.00 0.00 109000.00 152000.00 Solar Splash Specail Project 0.00 0.00 52000.00 7,500.00 Square Gardens 0.00 113398.46 299244.43 279,919.84 ASCE Special Project 0.00 0.00 0.00 53000.00 Waterski Champion 0.00 0.00 17500.00 52200.00 Dickson St Special Project 0.00 0.00 18,450.87 24,805.61 Youth Slow Pitch 0.00 0.00 0.00 61196.82 Town Center Garden Maint 0.00 9,459.24 32382. 19 93459.24 AR Air Museum 0.00 0.00 72000.00 0.00 Theatre Squad 87000.00 0.00 103000.00 0.00 Duathlon 0.00 0.00 5,000.00 0.00 Joe Martin 0.00 0.00 33000.00 0.00 Ozark Valley 0.00 0.00 1 ,000.00 0.00 Ozark Military Special Proj 262.43 0.00 11257.33 0.00 Outdoor Track 0.00 0.00 10,000.00 0.00 Misc Special Project 27185.43 2,659.73 593609.98 542655.71 Bond Payments-Town Center 55,949.41 55,413.35 667,068.38 660,859.44 Trustee Expense 0.00 0.00 41500.00 51625.00 Transfer OUt 0.00 30,000.00 332,265.00 4643921 .04 *Total Expenses 140,845.99 303,462.92 238752859.34 312352931 .00 Net Income $ 627404.94 $ (413847.00) $ 198,299.77 $ 44,945.35 See Accountants' Compilation Report CITY MTD TRIAL BALANCE DETAIL REPORT DUE FROM OTHER FUNDS LESS JANUARY 08 ENTRY FOR TRANSMITAL FEE a , a 5 0 0 DUE FROM OTHER FUNDS BALANCE ON STMT OF ASSET, LIABILITY & EQUITY PRESENTED TO FAYETTEVILLE A&P COMM 3� 1o5 . Uf3 • I i • i