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2010-12-13 - Agendas - Final
AGENDA ADVERTISING AND PROMOTION COMMISSION December 13, 2010 2 :00 p.m. Fayetteville Town Center 1 . Call to Order — Chairman Maudie Schmitt 11 . Robert Rhoads — last meeting as an A & P Commissioner. He has served on the Commission since 2005 111 . Reports A. Approval of Minutes for November 8, 2010 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - D. Visitor Bureau Report — E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner • G. Advertising Agency Report — Mike Sells IV. Old Business A. Approval of Final Budgets for 2011 V. New Business VI . Executive Session for purpose of annual review of Executive Director VII . Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • November 3, 2010 Commissioners Present: Neal Crawford, Lioneld Jordan, Brandon Karn, Bill Lyle, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Bob Davis Staff Present: Marilyn Heifner Commissioners met to interview groups requesting funds for special projects for 2011 . Groups were set up in the lobby of the Town Center. Commissioners circulated to each table and asked questions regarding their proposals. Commission then met as a committee.of the whole to discuss each funding request proposal . Unallocated funding which can be used for special projects is $222,651 .38. CALL TO ORDER Chairman Maudie Schmitt called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 3 , 2010, at the Fayetteville Town Center at 2 :00 p.m. BUDGET Marilyn presented temporary budgets for the Convention Visitor Bureau, Clinton House • Museum, Town Center, and Advertising and Promotion Commission. Moved by Crawford, second by Rhoads to approve budgets as presented. Motion carried SPECIAL PROJECT FUNDING FOR 2011 Moved by Kam, second by Crawford to approve the following special project funding for 2011 . 101 Runners Mardi Gras Indian Funk Band 4,000 AAA All Star Games 30,000 AAA Coaches Clinic and Golf Tournament 173250 Air Race Classic 5,000 The Arkansas Music Pavilion (The AMP) 5,000 Arkansas Entertainers Walk of Fame 5,000 Art Everywhere Storefront Project 0 Artosphere 203000 (challenge grant - WAC was asked to request matching funds from Springdale, Rogers, and Bentonville) Arts Live Theatre 1 ,000 Bikes Blues and Hot Rods Too 500 Botanical Garden of the Ozarks A & P will provide in kind advertising help Chile Pepper Cross Country Festival 53000 Fayetteville Earth Day Festival 23600 (to be used for Eco-passports, stamps, miniposters) Fayetteville Underground 3 ,000 FHS DECA Marketing Association Fashion Show 1 ,828 (to be used for rental of Town Center and equipment) FHS Baseball and Softball Weekend of Champions and FHS Tri State Volleyball Challenge 105000 • Hogeye Marathon & Relays 3,000 (A & P will provide advertising and promotional support) Hooten High School Football games 27500 Iron Pig Festival, Joe Martin Stage Race, Kid' s and Family Triathlon, Ozark Valley Triathlon 5,000 Mural Fund 5,000 NWA Community Creative Center 3 ,000 Ozark Military Museum 1 ,000 SEC Indoor Track & Field Championships 3 ,500 Songs in the ` Ville 1 ,000 The Artist' s Laboratory Theatre 1 ,500 (to pay for ad in American Theatre Magazine) The Story of Fayetteville documentary film 155000 (they can come back for funding in 2012) TheatreSquared 20,000 Uptown Fayetteville 15,000 (to pay for Freedom fireworks) USSSA Youth Fast Pitch Softball World series 5,998 (split with parks department) Washington County Fair 1000 (for bathroom and shower facilities) • WordCamp 1 ,000 Regional Baseball Tournament — University 10,000 Previously considered by Commission International Fulbright Concerto Competition 15,000 Rock-It 7,000 Total amount encumbered for 2011 special projects - $239, 176 MINUTES Moved by Karn, second by Jordan to approve the minutes of the October 10 meeting. Motion carried. Moved by Kam, second by Crawford to approve the rest of the agenda as printed and distributed. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted,, - Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of November 2010 Current Year HMR Collected (2120.0912.4101 .00) $ 213,494.44 Prior Year Collected (2120.0912.4101 .01 ) $ First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 ,907.35 Total Revenues $ 215,401 .79 Annual Bond Audit Expense (2120.9120.7602 .60) $ - Collection Expense (2120.9120.5333.00) $ (41269.89) Bank of OK Quarterly Fee (2120.9120.5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (56,304 .00) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60, 573.89) Total Check to ABP. $ 154,827.90 • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2007-2010 2007 2008 2008 2009 2009 2010 2010 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,620 $174,005 4.43% $1660214 -4.48% $166,645 0.00% February $150,088 $158,693 5.58% $167,141 5.32% $143,940 -13.88% March $157,317 $172,804 9.84% $180,027 4. 18% $172,662 -4.09% April $171 ,562 $183,672 7.06% $191 ,542 4.28% $187,730 -2.00% May $165,779 $175,064 5.60% $190,320 8.71 % $185,096 -2.74% June $177$ 94 $194,447 9.49% $190,237 -2. 17% $184,371 -3.08% July $173,079 $188,253 8.77% $180,944 -3.88% $1969323 8.50% August $160,560 $1742648 8.77% $167,897 -3.87% $180,741 7.65% September $172,373 $190,244 10.37% $176,463 -7.24% $184,471 4.54% October $1800324 $187,125 3.77% $189,728 1 .39% $195,169 2.87% November $185,111 $197,814 6.86% $190,887 -3.50% $213,494 11 .84% December $170,506 $174,682 2.45% $174,568 0.00% Total $ $2,030,913 $2,171 ,451 6.92% $2,1659969 0.00% $2,0101644 0.97% \filename Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2010 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 5285353. 18 1 st Security A&P General 98714 3907461 .76 1 st Sec Fay Town Ctr #8722 60,631 .46 1 st Sec. Clinton House #8749 29,279.38 1 st Sec. Conv Visitor #8730 66,567.20 Arvest Payroll Account #4636 20,801 .65 Accounts Receivable 18.48 Due From Other Funds 159142. 15 Investments 117889449. 14 Investment Adj to Market 43256.62 Total Current Assets 299049161 .02 Property and Equipment Furniture and Fixtures 31 ,470.85 Equipment 171 ,560. 14 CVB Building 921 ,632.37 CVB Land 1987621 .00 Building Additions 318,677.24 Accum. Depreciation (2959778.46) Total Property and Equipment 11346, 183. 14 • Other Assets Total Other Assets 0.00 Total Assets S 4,250,344. 16 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 15125.00 Accrued Expenses ( 11 ,897.64) Aflac 188.46 Colonial Life & Ace Ins Payabl 124.24 Federal Payroll Taxes Payable 6,560.50 FUTA Tax Payable 732.93 State Payroll Taxes Payable 19565.91 SUTA Payable 113.86 Employee Benefits Payable 15283.69 Due to Other Funds 31903.38 Due to Town Center 4, 142.40 Total Current Liabilities 71842.73 Long-Term Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 79842.73 Capital Beginning Balance Equity 31879,562.33 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2010 • Unresticted Fund Balance 2585274.40 Restricted Fund-540 Film Grant 221 .53 Net Income 104,443. 17 Total Capital 41242,501 .43 Total Liabilities & Capital S 4,250,344. 16 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2010 Current Month Year to Date �evenues HMR Tax Revenue $ 1953094.64 82. 14 $ 19777,538.56 69.07 Prior Year HMR Tax Revenue 74.20 0.03 18,990.46 0.74 Rental Income 29,671 .56 12.49 3265714.48 12.70 Other Income 0.00 0.00 383761 .20 1 .51 Travel Hero 0.00 0.00 99.83 0.00 Parking Revenue 764.00 0.32 55899.00 0.23 Parking Lease 0.00 0.00 125268. 17 0.48 Gift Shop Sales 121 .39 0.05 35108.66 0. 12 Visitor Store 21679. 11 1 . 13 20,385.51 0.79 Partnership Income 0.00 0.00 47600.00 0. 18 Admission Revenue 667. 18 0.28 5,079.26 0.20 Special Projects 59690.00 2.40 81530.00 0.33 Interest Income Investments 19907.35 0.80 27,000. 13 1 .05 Interest Income Checking 356.59 0. 15 2,302.05 0.09 Visitor Guide Ad Income 500.00 0.21 10,250.00 0.40 Hospitality Summit 0.00 0.00 2,040.00 0.08 Transfer In 0.00 0.00 310,000.00 12.05 Total Revenues 2379526.02 100.00 25573,567.31 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 11990.99 0.08 Total Cost of Sales 0.00 0.00 19990.99 0.08 0 Gross Profit 2377526.02 100.00 21571 ,576.32 99.92 Expenses 540 Film Fest Grant Restr 0.00 0.00 (271 .05) (0.01 ) Signage- Tourism 437.00 0. 18 8,778. 12 0.34 CreditCard- Discounts 446.33 0. 19 39428.82 0. 13 Bank Charges 0.00 0.00 18.94 0.00 Parking Expense 100.00 0.04 1 ,000.00 0.04 Advertising & Marketing 54,841 .05 23.09 2565490.89 9.97 Brochures , 3,559.25 1 .50 105,736.90 4. 11 Accounting & Legal Fees 650.00 0.27 69305.00 0.24 Audit Expense 0.00 0.00 29100.00 0.08 Office Expense 918.73 0.39 11 ,622.09 0.45 Visitor Store Exp 1 ,724.54 0.73 10,480.21 0.41 Insurance & Health Benefits 165081 .86 6.77 489200.26 1 .87 408 (P) Company Match 11037.36 0.44 85708.85 0.34 Car Allowance 300.00 0. 13 27850.00 0. 11 Telephone Expense 11106.90 0.47 105749.73 - 0.42 Postage and Shipping Expense 11914.86 0.81 18,906.35 0.73 Tracking Software 0.00 0.00 1 ,695.00 0.07 Rent 0.00 0.00 12,000.00 0.47 Maintenance/Lawn 30.00 0.01 420.00 0.02 Repairs & Maintenance Expense 71858.94 3.31 86,051 .77 3.34 Kamensky Fountain Maintenance 153.09 0.06 45423.41 0. 17 Linens 23572.35 1 .08 209271 .02 0.79 Publications & Dues 19765.00 0.74 6,270.95 0.24 Travel/Training Expense 351 .00 0. 15 27, 189. 14 1 .06 Taxes & Licenses 0.00 0.00 947.24 0.04 ollections Expense 35903.38 1 .64 35,930.59 1 .40 ayroll Tax Expense 25863.76 1 .21 309467.72 1 . 18 Convention Development 29100.88 0.88 219766.06 0.85 Contract Labor 39895.00 1 .64 38,500.30 1 .50 Commissions 0.00 0.00 139414.06 0.52 See Accountants' Compilation Report i Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2010 Current Month Year to Date •Wages Expense 371119.25 15.63 353,521 .83 13.74 Electricity Utility 41126.38 1 .74 42,374.03 1 .65 Gas Utility 137. 16 0.06 93092. 12 0.35 Water UtiIity 11198.86 0.50 61306.75 0.25 Cable 0.00 0.00 15488.27 0.06 Recycling 165.28 0.07 11652.80 0.06 Security 561 .85 0.24 52172.71 0.20 Airport Advertising 0.00 0.00 41455.00 0. 17 Minor Equipment (2,922.44) ( 1 .23) 27,468.69 1 .07 Airport Info Booth 1 ,200.00 0.51 49800.00 0. 19 Coaches Clinic 0.00 0.00 17,250.00 0.67 4 State Volleyball 485.00 0.20 985.00 0.04 All Star Games 0.00 0.00 30,000.00 1 . 17 Saturday of Champions 0.00 0.00 25500.00 0. 10 7A State Track 0.00 0.00 11500.00 0.06 DECA 0.00 0.00 1 ,350.00 0.05 Walton Arts Special Project 0.00 0.00 30,495. 18 1 . 18 Solar Splash Specail Project 0.00 0.00 5,000.00 0. 19 Dickson St Special Project 0.00 0.00 2,288.00 0.09 Town Center Garden Maint 41889.62 2.06 7,758.58 0.30 AR Air Museum 0.00 0.00 59300.00 0.21 Theatre Squad 0.00 0.00 195871 .86 0.77 Ozark Military Special Proj 359.59 0. 15 509.59 0.02 Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.73 Bikes, Blues, & Hot Rods 0.00 0.00 89489. 17 0.33 National School Boards 0.00 0.00 25257.26 0.09 NCAA Baseball Regional 0.00 0.00 10,000.00 0.39 �NCAA Track Indoor 0.00 0.00 10,500.00 0.41 EC Softball Chamionship 0.00 0.00 2,000.00 0.08 Premier Baseball 0.00 0.00 255160.00 0.98 LOTO Special Project 21 ,966.71 9.25 21 ,966.71 0.85 Misc Special Project 50,941 .01 21 .45 117,422. 16 4.56 Bond Payments-Town Center 555949.41 23.56 5592494. 10 21 .74 Trustee Expense 1 ,479.59 0.62 5,454.59 0.21 Transfer OUt 0.00 0.00 310,000.00 12.05 Total Expenses 286,268.55 120.52 2,467, 133. 15 95.86 Net Income S (48,742.53) (20.52) S 104,443. 17 4.06 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2010 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue S 1955094.64 $ 189,612.89 $ 12777,538.56 $ 1 ,7785837.89 Prior Year HMR Tax Revenue 74.20 115.00 189990.46 21 ,516.02 Rental Income 29,671 .56 309852.06 3263714.48 3299993.41 Other Income 0.00 150.00 389761 .20 45768.75 Travel Hero 0.00 502.56 99.83 31499. 11 Parking Revenue 764.00 836.00 5,899.00 79113.30 Parking Lease 0.00 0.00 125268. 17 103619.24 Gift Shop Sales 121 .39 568.21 3, 108.66 41581 .51 Visitor Store 2,679. 11 1 ,357.05 20,385.51 14,455.58 Partnership Income 0.00 0.00 45600.00 71425.00 Admission Revenue 667. 18 387.00 5,07926 41695.54 Track Tickets 0.00 0.00 0.00 31155.70 Special Projects 5,690.00 255.00 81530.00 22, 166.44 Sustainability Summit 0.00 0.00 0.00 14,000.00 Interest Income Investments 15907.35 3,221 .28 27,000. 13 355418.37 Interest Income Checking 356.59 213.95 2,302.05 2,396.01 Visitor Guide Ad Income 500.00 17000.00 109250.00 15, 100.00 Hospitality Summit 0.00 20.00 27040.00 11976.73 Transfer In 0.00 1005000.00 3109000.00 332,265.00 Total Revenues 237,526.02 329,091 .00 255735567.31 2,613,983.60 Cost of Sales Clinton House Gift Shop 0.00 0.00 13990.99 32306.42 •Total Cost of Sales 0.00 0.00 13990.99 3,306.42 Gross Profit 237,526.02 329,091 .00 2,571 ,576.32 2,6105677. 18 Expenses 540 Film Fest Grant Restr 0.00 0.00 (271 .05) 0.00 Signage- Tourism 437.00 686. 16 8,778. 12 6,283.42 Credit Card Discounts 446.33 274.70 32428.82 5,894.77 Bank Charges 0.00 60.50 18.94 256.75 Parking Expense 100.00 100.00 11000.00 1 ,000.00 Advertising & Marketing 549841 .05 241 .86 256,490.89 3089930.74 Brochures 35559.25 0.00 105,736.90 94,921 .09 Accounting & Legal Fees 650.00 625.00 6,305.00 65250.00 Audit Expense 0.00 0.00 25100.00 2,000.00 Office Expense 918.73 837.26 119622.09 125360.83 Visitor Store Exp 11724.54 13263.65 103480.21 10,224.37 Insurance-Building 0.00 0.00 0.00 89900.00 Insurance & Health Benefits 16,081 .86 31336.53 48,200.26 33, 185.67 408 (P) Company Match 11037.36 11323.47 8,708.85 91801 . 12 Car Allowance 300.00 300.00 2,850.00 32000.00 Telephone Expense 19106.90 11663.94 10,749.73 14, 180.53 Postage and Shipping Expense 11914.86 1 ,298.81 18,906.35 15,406.72 Tracking Software 0.00 0.00 1 ,695.00 0.00 Material & Supplies 0.00 0.00 0.00 95.85 Rent 0.00 0.00 125000.00 12,000.00 Maintenance/Lawn 30.00 35.00 420.00 976.73 •Repairs & Maintenance Expense 72858.94 79348.21 865051 .77 87,385.24 Kamensky Fountain Maintenance 153.09 307. 17 41423.41 2,867.83 Linens 22572.35 13538.67 20,271 .02 199484.27 Publications & Dues 19765.00 11010.00 6,270.95 42012.00 Travel/Training Expense 351 .00 11283. 18 27, 189. 14 189056.80 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2010 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Taxes & Licenses 0.00 11946.70 947.24 49550.50 Collections Expense 3,903.38 33794.55 35,930.59 369009.20 Payroll Tax Expense 21863.76 21616.56 30,467.72 30,779.61 Convention Development 29100.88 325.00 21 ,766.06 42,843.85 Research Expense 0.00 0.00 0.00 11700.00 Contract Labor 33895.00 21750.00 38,500.30 28,362.50 Commissions 0.00 0.00 13,414.06 163501 .48 Wages Expense 379119.25 331137.30 3537521 .83 360, 147.43 Electricity Utility 41126.38 37831 .26 42,374.03 58, 121 .89 Gas Utility 137. 16 44. 14 99092. 12 95020.78 Water Utility 19198.86 478.32 6,306.75 5,250.65 Cable 0.00 89.39 1 ,488.27 894.79 Recycling 165.28 0.00 1 ,652.80 0.00 Security 561 .85 21 .85 59172.71 5,807.35 Airport Advertising 0.00 0.00 4,455.00 4,455.00 Minor Equipment (2,922.44) 579580.51 279468.69 649254.51 Airport Info Booth 1 ,200.00 0.00 49800.00 3,600.00 Coaches Clinic 0.00 0.00 179250.00 359800.00 4 State Volleyball 485.00 0.00 985.00 0.00 All Star Games 0.00 0.00 30,000.00 159000.00 Saturday of Champions 0.00 0.00 21500.00 49000.00 State Soccer 0.00 0.00 0.00 1 ,750.00 7A State Track 0.00 0.00 19500.00 0.00 DECA 0.00 0.00 13350.00 3,000.00 Walton Arts Special Project 0.00 0.00 307495. 18 10,000.00 Solar Splash Specail Project 0.00 0.00 51000.00 51000.00 •Square Gardens 0.00 0.00 0.00 29,244.43 Waterski Champion 0.00 0.00 0.00 11500.00 Dickson St Special Project 0.00 0.00 2,288.00 18,450.87 Town Center Garden Maint 4,889.62 3,382. 19 7,758.58 3,382. 19 AR Air Museum 0.00 0.00 5,300.00 7,000.00 Theatre Squad 0.00 0.00 199871 .86 29000.00 Duathlon 0.00 0.00 0.00 59000.00 Joe Martin 0.00 0.00 0.00 31000.00 Ozark Valley 0.00 0.00 0.00 1 ,000.00 Ozark Military Special Proj 359.59 218.40 509.59 525.48 Outdoor Track 0.00 0.00 0.00 109000.00 Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.00 Bikes, Blues, & Hot Rods 0.00 0.00 8,489. 17 0.00 National School Boards 0.00 0.00 22257.26 0.00 NCAA Baseball Regional 0.00 0.00 109000.00 0.00 NCAA Track Indoor 0.00 0.00 109500.00 0.00 SEC Softball Chamionship 0.00 0.00 29000.00 0.00 Premier Baseball 0.00 0.00 253160.00 . 0.00 LOTO Special Project 219966.71 0.00 219966.71 0.00 Misc Special Project 50,941 .01 159947.28 117,422. 16 29,017.38 Bond Payments-Town Center 559949.41 55,949.41 5599494. 10 555, 169.56 Trustee Expense 17479.59 11125.00 5,454.59 4,500.00 Transfer OUt 0.00 1009000.00 310,000.00 332,265.00 Total Expenses 286,268.55 _3065771 .97 2,467, 133. 15 2,426,379. 18 Net Income $ (48,742.53) $ 22,319.03 $ 104,443. 17 $ 184,298.00 See Accountants' Compilation Report Fayetteville Advertising Promotion Sbn1 of Budget. Revenue, and Expense-Modfie0 Cash Basis Month Ending October 2010 2010 2010 2010 2010 October October 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Data Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 2.171,850.00 1,805,313.00 1.777,533.515 394,311." 190,208.00 195,090.64 1,778,837.89 Prior Year HMR Tax Rev - 18,990.46 (18,990.46) 74.20 21,516.02 Interest 35,000.00 28,168.00 27,000.13 7,999.87 2,916.00 1,907.35 35,418.37 Visitor Guide ads 1,500.00 16,725.00 10,250.00 (8,750.00) 51 15,100.OD Misc Income 16,600.00 - 13,673.51 2.926.49 5,690.00 22,998.73 Square Garden Conn 5.000.00 - - 5,000.00 Rental Income - 27,173.00 (27,173.01 2.750.00 27,500.01) Interest Inc Checking 1,125.00 1.192.15 (1,192.15) 125.00 239.43 1,444.88 Total 2,229.950.00 1,852.331.00 1,8]5,81].61 193,249.00 206,255.62 1,902.815.89 Expenses Transfers Town Center Fund 676,185.00 563,016.00 558,494.10 116,690.90 513,580.00 55,949.41 555,169.56 Band Audit Exp 2,000.00 2,000.00 1.725.00 275.00 Bono Paying Agent Fax 6,000.00 8,000.00 3,729.59 2.270,41 1,500.00 1.479.59 4,51)(3.00 Workman's Comp Ins 2,575.00 2,575.00 - 2,575.00 Collection Exp 43437.00 36,102.00 35,930.59 7,506.41 3,804.0 3,903.38 36,009.20 Transferm CV8 352.822.00 352,822.00 250.000.00 102,822.0 300,000.00 Transfer to Clinton Hot 59431.0 59,434.00 60,000.00 (569,00) 32,265,00 Peace Fountain Meint 1O."." 8,330.00 442341 5.576.59 833.00 153.09 2.447.21 Contra labor - 27.500.00 (27,500.00) 2.750.00 27,500.00 Salaries 84453.00 70,380.00 64,074.41 20,378.59 7,038.00 6,291.68 60,508.28 Payroll Tax Exp 7,60D.00 6,330.00 5,057.02 2,542.98 633.00 498.43 4,936.04 Insurance-Health 3,645.00 3,040.00 3.684.89 (39.69) 3041.00 2,690.69 4.071.80 401K Match 2.532.00 2,110.00 1,738,66 793.34 211.00 188]4 1,83520 Car Algwanca 3,600.00 3.000.00 2.85000 750.00 3"." 300.00 3.000.00 Advemmng 8 Markelmi 400,000.00 325,000.00 253,493.12 146,506.88 40,000.00 54,641.05 306,554.74 Airport Info Booth 5,200.00 5,200.00 4,800.00 400.00 400.00 1,200.00 3.600.00 Airport Adverdsing 6.000.00 4,500.00 0,455.00 1,545.00 4,455.00 Brochures 100,000.00 89,1100.00 102.177,65 (2,177.65) 15'".00 94,921.09 Website Update 20,000.00 20.000.00 - 20.000.00 4,000.00 Signage- Tourism 10,000.00 9,300.00 8.778.12 1,221.88 400.00 437.00 6,28343 Publication 8 Dues 2,045.00 1,545.00 2,094.95 (49.95) 320.00 500.00 1,645.00 TravelRraining 5,000.00 5.000.00 3,662.59 1,337.41 2,000.00 150.00 2.833.91 Recycling - 661.12 (661.12) Off" Sup & Printing 1,000.0 1,000.00 1.4413Z7 (4106.87) 100.00 2,891.32 Postage 20,01 16,000.00 18,334.92 1.665.08 2,000.00 1,914.86 15.238.09 Pre125510nal Services 7,500.00 6,250.0 6.305.00 1,195.0 625.00 650.00 6.250.00 • Strategic Planning 30,000.00 25.000.00 - 30.000.00 Audit Expense 2.000.00 2.100.OD (100.00) 2,000.00 Tam Center Garden k 10,000.00 10.000.00 7,758.58 2,241.42 10,000.00 4,889.62 3,382.19 Square Gardens _ 2924. 43 Special Projects - 72.611.05 (72,611.05) 25,375.98 25,975.78 AO Museum 5,300.00 5.300.00 5,300.00 - 7,000,00 AR H.S. Coaches Gini 17,250.00 17,250.00 17,250.00 - 35.800.00 Arts live 1,000.00 1,000.00 - 1,000.00 Bikes. Babes. & Sting 20.000.00 20,000.00 16.796.38 1,203.62 Bikes. Blues. B Hat Ro 10.000.00 1Q00o.00 8,489.17 1,51883 Committee far Mardi G 2,000.00 2.000.00 1,404.03 595.97 DELA Marketing Fan. 1,500.00 1,500.00 1,350.00 150.00 3,000.00 H.S. Mister Games 30.000.00 3.000.00 30,000.00 - 15,000.00 NWA Coaches Clinic 1,600.00 1,600.00 - 1,600.00 Saturdayot Champions - 2,500.00 (2,500.00) 4,000,00 State Soccer Finals 1,000.00 1.000.00 - 1,000.00 1,750.00 7A State Track Meet 1.500.00 1.500.00 1,500.00 - 10.000.00 Baseball & Softba0 We 2,!P00 00 2.500.00 - 2,500.00 Dickson St Music - 2288.00 (2,288.00) 18,450.87 bOTO - 21.96611 (21,966.71) 21,966.71 4 State Volleyball Clan: 1,000." 1,000.00 500.00 500.00 1,000.00 Iran Pig Festival 2,500.00 2.500.00 - 2.500.00 Joe Martin Stage Race 3.200.00 3.200.00 - 3,200.00 3.000.00 Nall Scam Boards 2.000.00 2,000.00 2.257.26 (257.26) Ozark Valley Triathlon 500.00 500.00 - 500,00 1.001 FayetkMa Night Jam - Ozark Minitary Museun 1,000.00 1,000.00 509.59 490.41 359.59 525.48 Solar Splash 5.000.00 5.000.00 5,000.00 5,000.00 Thea"Squared 20,000.00 20,000.01) 19.671.66 126.14 2,000.00 Tri Sports Kid's 8 Farm 1,500.00 1.500.00 - 1,500.00 NCAA Baseball Regior 10.000.00 10,"0." 10.000.00 - NCAA Track Indoor 7.".00 7,000.00 10,500.00 (3.500.00) SEC Tennis Tournament - SECMarisBWanen'e 3.500." 3,500." - 3,500.00 SEC Softball Champior 2,000." 2,000.00 2,000." - WallonAltsCenter 30,000." 30."." 30,495.18 (495.18) 10,0"." Mix Expense 6,250.00 (9,020.06) 9,020." Ri PairB Maintenance 75,000." 56,250.00 16,636.07 58,363.83 6,250.00 42.113.41 Minor Equip 75,000." 57,915.00 27,125.70 47,874.30 6.250." (2,922.44) 64,173.60 Depreciation Exp 20.000." 19,570.00 - 20,000.00 1,66500 Bank Charges 1,665.00 18.94 (16.94) 30,00 • Taxes & Licenses Revs - 9.56 (9.56) 1,948.70 Taxes strisvenue 0,0]4." 4,Wd" 4,074.00 Total 2,229.949." 1,861,505." 1,735.634.83 161,213." 183,587.381.762,315.13 Clinton House Museum Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending October 2010 2010 2010 2010 2010 October October 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 59,431.00 69,431.00 60,000.00 (569.00) 32,265.00 Admission 5,400.00 4,500.00 5,079.26 320.74 450.00 667. 18 4,451.63 Special Events 900.00 350.00 - 900.00 150.00 Gift Shop Sales 6,600.00 5,500.00 3,628.66 2,971.34 550.00 243.39 5,090.54 Interest 240.00 200.00 134.44 105.56 20.00 21.14 108.57 Other Income 20.07 (20.07) 214.08 Total 72,571.00 79,98100 68,862.43 1,170.00 931.71 42,129.82 Expenses Salary+Benefits 36,160.00 30,150.00 25,856.52 10,323.48 3,015.00 2,680.00 25,425.96 Payroll Tax Exp 2,892.00 2,410.00 2,217.87 674.13 241.00 207.54 2,347.52 Insurance-Health 3,951.00 3,267.00 3,177.09 773.91 342.00 403.70 46.00 401K Match 984.00 820.00 637.50 346.50 82.00 75.00 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-53690 - - - Water 500.00 370.00 867.87 (367.87) 37.00 120.88 397.47 Gas 1 ,300.00 779.00 900.10 399.90 50.00 25.03 752.73 Electricity 1 ,000.00 841 .00 904.46 95.54 132.00 74.33 616.33 Telephone Actual 1 ,200.00 1,000.00 939. 19 260.81 100.00 104.29 930.57 Materials & Supplies 1,200.00 1,000.00 949.00 251.00 100.00 1 ,082.73 Credit Card Discount! 1,000.00 500.00 433.50 566.50 50.00 44.05 911.13 Bank Charges - - - 58.25 Security 264.00 220.00 218.50 45.50 22.00 21.85 218.50 Maintenance/Lawn 500.00 500.00 420.00 80.00 50.00 30.00 485.00 Repair/Maintenance 2,000.00 800.00 268.16 1,731 .84 38.24 Sales Tax 600.00 500.00 520.00 80.00 50.00 122.00 515.59 Special Projects 1,200.00 1 ,000.00 142.30 1,057.70 100.00 195.61 Publications/Dues 250.00 250.00 104.27 145.73 50.00 Travel/Training 500.00 1 ,000.00 194.99 305.01 200.31 Gift Shop Items 5,000.00 4,000.00 1,990.99 3,009.01 1 ,000.00 3,306.42 • Total 72,521.00 61,407.00 52,742.31 5,371.00 3,908.67 49,578.36 • Convention Visitors Bureau Stmt of Budget. Revenue, and Expense-Modified Cash Basis Month Ending October 2010 2010 2010 2010 2010 October October 2009 • Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 352,908.00 343,413.00 250,000.00 102,908.00 300,000.00 Interest 600.00 500.00 555.40 44.60 50.00 52.20 - 395.00 Partnership Dues 9,200.00 8,000.00 5,000.00 4,200.00 7,425.00 Travel Hero 3,000.00 2,500.00 99.83 2,900.17 3,499,11 Visl. Ch. Store 15,000.00 12,000.00 21 ,258.62 (6,258.82) 1 ,500.00 3,032.11 15,651.05 Special Projects - - - 9,935.05 First Thursday 2,400.00 2,000.00 300.00 2,100.00 200.00 Dickson St 1,500.00 1,500.00 - 1 ,500.00 Film Festival 2,500.00 - - 2,500.00 Premeir Baseball 15,000.00 15,000.00 16,708.00 (1,708.00) Other Income 4,075.00 (4,075.00) 7,112.43 Total 402,108.00 384,913.00 297,997.05 1,750.00 3,084.31 344,017.64 Expenses Salary*Benefts 231 ,991 .00 184,390.00 164,270.90 67,720.10 18,439.00 17,757.99 155,448.07 Payroll Tax Exp 20,775.00 16,500.00 13,843.95 6,931.05 1,650.00 1,362.99 12,696.37 Insurance-Health 21 ,756.00 17,652.00 17,927.86 3,828.14 2,052.00 1,962.67 15,796.52 401K Match 6,576.00 5,480.00 3,973.98 2,602.02 548.00 515.50 4,475.56 Utilities - - Telephone 7,125.00 5,875.00 3,715.56 3,409.44 625.00 504.88 5,801.22 Electricity 4,195.00 3,525.00 3,395.48 799.52 350.00 199.55 3,155.33 Water 550.00 460.00 394.90 155.10 45.00 53.05 446.46 Com; & Tourism Develop 23,800.00 22,800.00 20,788.69 3,011.31 2,200.00 2,100.88 40,539.30 Premier Baseball 15,000.00 15,000.00 2,835.00 12,165.00 Travel & Training 32,520.00 32,320.00 21 ,808.93 10,711.07 3,950.00 201 .00 15,891.70 Publications/Dues 3,220.00 3,220.00 4,067.00 (847.00) 1,265.00 2,317.00 Repair/Maintenance 2,000.00 2,000.00 510.45 1 ,489.55 400.00 81 .94 3,139.55 Office Supp/Printing 9,000.00 7,500.00 5,410.03 3,589.97 500.00 693.37 10,665.92 Tracking Sftware/Maint 3,500.00 3,500.00 1 ,695.00 1 ,805.00 Credit Card Discounts 1,200.00 1 ,000.00 771 .79 428.21 100.00 85.65 1,483.48 Taxes & Licenses(ASCAF 300.00 300.00 1 ,076.68 (776.68) 353.00 1,238.50 • Visitor Cur Stare Inns 8,000.00 6,660.00 10,480.21 (2,480.21) 666.00 1,724.54 10,224.37 Education Reimbursemen 3,000.00 3,000.00 3,000.00 Bank Charges - - - 11875 Parking Expense 1,200.00 1 ,000.00 1 ,000.00 200.00 100.00 100.00 1,000.00 Advertising & Marketing - 1,150.00 (1 ,150.00) Special Project - 26,594.63 (26,594.63) 4,662.00 First Thursday 2,400.00 2,000.00 - 2,400.00 200.00 Dickson SI 1,500.00 1 ,500.00 - 1 ,500.00 Film Festival 2,500.00 - - 2,500.00 Transfer Out - Total 402,108.00 335,682.00 305,711 04 31 ,625.00 28,962.01 289,100.10 • Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending October 2010 2010 2010 2010 2010 October October 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service Actual 09 394,880.00 330,386.00 302,390.02 92,489.98 38,017.00 27,223.56 305,403.41 Interest - Checking 480.00 400.00 399.99 80.01 40.00 43.82 447.56 Parking Revenue - - Daily 9,000.00 7,784.00 5,899.00 3,101 .00 555.00 764.00 7,113.30 Leases 10,000.00 10,000.00 12,268.17 (2,268.17) 701 .00 10,619.24 Sales Tax Exp (3,663.00) (3,330.00) (2,856.54) (806.46) (333.00) (302.00) (3,060.00) Special Projects 6,200.00 6,200.00 - 6,200.00 5,956.39 Mix Revenue - 12,461.25 (12,461.25) 0.94 Transfer Total 416,897.00 351,440.00 330,56189 38,980.00 27,729.38 326,480.84 Expenses Salary+Benefits 142,332.00 109,480.00 98,904.14 43,427.86 10,948.00 10,389.60 118,765. 12 Commissions 30,000.00 25,000.00 13,414.06 16,585.94 2,500.00 16,501.48 Contract Labor - - 11,000.30 (11,000.30) 1,145.00 862.50 Payroll Taxes 14,495.00 11,700.00 9,348.88 5,146. 12 1,170.00 794.80 10,799.68 Credit Card Discount: 3,900.00 3,250.00 2,223.53 1,676.47 325.00 316.63 3,500. 16 Insurance 15,600.00 13,000.00 23,410.62 (7,810.62) 1,300.00 11,024.80 13,271.55 401K Match 3,720.00 3,100.00 2,358.71 1 ,361.29 310.00 258.12 3,490.36 Utilities 700.00 - - Water 6,225.00 4,975.00 5,043.98 1,181.02 475.00 1,024.93 4,406.72 Phone 8,960.00 11,958.00 6,094.98 2,865.02 755.00 497.73 7,448.74 Electricity 64,741.00 47,993.00 47,094.65 17,646.35 9,278.00 3,852.50 54,350.23 Gas 11,969.00 9,352.00 8,196.09 3,772.91 169.00 112.13 8,268.05 Cable 1,080.00 975.00 1,488.27 (408.27) 90.00 894.79 Recycle Dumpster 1,980.00 1,485.00 991 .68 988.32 165.00 165.28 Postage 135.00 135.00 558.26 (423.26) 98.00 Contract Services - - Office Expense - 3,826.38 (3,826.38) 225.36 • Linens 20,504.00 15,304.00 20,27102 232.98 1 ,440.00 2,572.35 17,813.01 Outside Laundry 3,771.00 3,171 .00 3,771.00 300.00 Repairs & Maintenam 60,750.00 47,000.00 68,410.24 (7,660.24) 7,500.00 7,777.00 43,006.39 Materials & Supplies 5,000.00 4,200.00 - 5,000.00 400.00 3,646.06 Advertising & Promo 3,000.00 3,000.00 5,302.75 (2,302.75) 3,559.25 2,366.00 Travel/Training 500.00 500.00 2,500.00 (2,000.00) (869.12) Building Insurance 9,000.00 9,000.00 - 9,000.00 8,900.00 Taxes & Licenses 3,035.00 3,035.00 735.00 2,300.00 2,310.30 Special Projects 6,200.00 6,200.00 39,480.15 (33,280.15) 26,050.03 4,683.99 Mist - 451 .99 (451.99) Bank Charges - - - 49.75 Security - 4,954.21 (4,954.21) 540.00 5,588.85 Transerin Total 416,897.00 334,513.00 376,059.89 37,125.00 70,305.51 330,152.61 • YUe;a eDepartmental Correspondence SLEGAL • • DEPARTMENT Kit Williams City Allorney TO : A & P Commissioners Basan B. Kelley Assistant City Attorney CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney f DATE: December 6, 2010 RE: Overdue HMR tax collection The City Prosecutor' s Office collected $1 ,695.14 in overdue Hotel, Motel and Restaurant taxes last month. The total for 2010 to date is $50,323.76. There are five cases showing no delinquent balance and/or case closed in this report out of the fifteen total cases. CLINTON K. JONES Dy FINKLEACITY PROSECUTOR OFFICE ADMINISTRATOR BRIAN THOMAS p E-mail: hotcheckocl.fayetteville.ar.us / 4Nxa!+sa5 PHONE: (479( 575-6377 DEPUTY CITY PROSECUTOR (479) 575-6378 Hot Checks: (479) 575-8254 • OFFICE OF CITY PROSECUTOR FAX (479) 575.6373 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor �' Y DATE: December 2, 2010 RE: Status of Active HMR cases 1 . Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 (5 & 61 09 Active Criminal Summons 2. Brenda's Drive-In Collin L. Wilkins Delinquent Balance: No Forms (8 & % 10) • Arraignment: 12/27/ 10 3 . Butcher Block Gary W. Bell Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 4. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay $200.00 a month Criminal Summons (Fail to Pay HMR) Trial Date: 9/ 15/10 — No Show Active FTA Warrant 5 . Frulatti Mary A. McNeil Paid: $50.00 Todd E. McNeill Delinquent Balance: $359.34 6. Habibi Jordan A. Curtis Arraignment: 12/6/10 Michael S. Gumm Arraignment: 12/6/10 Paid: $361 .06 Delinquent Balance: -0- (7 — 9, 10) • Telecommunication Device for the Deaf TDD (479) 521.1316 176 South Church, Sutte 2 — Fayetteville, AR 72701 Kit Williams December 2, 2010 *c 2 7. Hogwild Pizzeria David S. Mackey Delinquent Balance: $ 1 ,330.00 (1 — 3, 09) Delinquent Balance: No Forms (4/09) TD: 10/28/09 — 90 days to pay TD: 7/ 14/10 (Fail to Pay HMR) Settled (90 days to pay) Letter 8. . Mama Dean's Meneria D. Morrison Trial Date: 12/15/10 (6 & 73 10) Terry L. Morrison Trial Date: 12/15/10 (6 & 7, 10) Paid: $649.82 (6 & 75 10) Delinquent Balance: -0- (6 & 7, 10) 9. Patron Mexican Grill Steven A. Jones Delinquent Balance: -0- (5, 6 & 7, 10) Raul Mendez, Jr. Case Closed 10. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Delinquent Balance: $5, 122.60 TD: 9/ 16/09 — Time Pay: $200.00 by the 30'" of every month. • Trial Date: 5/19/10 (Fail to Pay HMR) Settled — to pay $ 100.00 a month Letter 11 . Shanghai Chinese and Hsiao L. J. Shen Delinquent Balance: $3, 190.00 China Garden Letter 12. Soul Restaurant & Lounge Casey E. Dighero Paid: $ 150.00 Delinquent Balance: $ 1 ,943 .64 (3 & 41 10) Trial Date: 10/13/10 Settled — to pay $ 1'50.00 a month 13 . Tropical Sno Sandra K. Ward Paid: $ 107.00 (Southern Ice Distributors) William C. Ward Delinquent Balance: -0- (6 — 81 10) Case Closed 14. Whole Earth Organic Jewelle D. Paynesmith Paid: $377.26 Delinquent Balance: -0- (7 — 9, 10) Case Closed • Kit Williams ecember 2, 2010 e3 15. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $38.00 ( 1 & 23 10) Delinquent Balance: $448.20 (3/10) Trial Date: 7/28/10 — Settled Delinquent Balance: $694.00 (4 & 5, 10) Trial Date: 11/03/10 (4 & 51 10) — No Show FTA Warrant Issued — Arraignment - 12/10 Delinquent Balance: $265.00 (6/10) Trial Date: 12/8/10 (6/10) Delinquent Balance: $206.40 (7/10) Trial Date: 12/8/10 (7/10) Delinquent Balance: $236.90 (8 & % 10) Arraignment: 12/10/10 (8 & % 10) TOTAL: $1 ,695.14 • • CLINTON HOUSE MUSEUM • MONTHLY REPORT NOVEMBER 2010 0 The Clinton House Museum had a total of 97 visitors in November 2010. On a national scale, we had visitors from New York, California, Texas, Pennsylvania, Arizona, New Jersey and more. Our international visitors came from places like France, Australia, Austria, Indonesia, Scotland, and Turkey. G The City of Fayetteville and the University of Arkansas continue to work on the newest tributary to the Fayetteville Trails System. The City Trail, yet to be named, will run to north across and behind the properties on Clinton Drive. The University has planned to further develop the (now) mulch trail connecting the Clinton House West Lawn up to the City Trail. The City installed an extensive drainage system along running from the trail, down through the west side of the Museum property. The Parking Area was re-graveled and leveled, the West Yard was expanded and sodded, and the City planted Wildflowers along the entire west side of the property to complement the First Ladies' Garden. Sales in the Gift Shop have increased dramatically. The last week of November was the highest week in sales to date. We have partnered with the Student Bar Association (SBA) to be the exclusive merchant of Arkansas Law School T-shirts. For many years, the SBA has been responsible for the acquisition and sales of the shirts. Since Bill and Hillary taught at the Law School, it led to a great partnership. We are actively getting the word out to Alumni that Law School shirts are available, evidenced by the recent sales. • 0 The House has also been decorated for the Holidays in anticipation of our Annual Christmas Open House on December 10`h, from 12-3pm, and several booked events also in December. The House features a 12ft tree in the Living Room, an 8ft Tree in the "War Room", and a 10ft Tree in the Master Bedroom. The unique placement of the trees allows ALL of them to be seen by motorists and pedestrians utilizing Clinton Drive. The Master Gardeners and Local 4-H Clubs are planting additional rows of daffodils at the front wall, as part of the beatification for Fayetteville In Bloom, and on a greater scale, the America in Bloom Challenge. Upon completion, over 1000 daffodil bulbs will have been planted. We are also attracting many university students interesting in volunteering because of their interests in Curation, History, and/or giving back to the community through volunteer efforts. Currently, they are working on: Full cataloging of Accession Records including all donations and museum contents, Curriculum for growing number of Home-School Students and Cooperatives satisfying benchmarks as set forth by the Arkansas Educational Alliance, Varying Flower Seed Packets for both the Gift Shop and Marketing, Individual displays featuring - HH. Scotty Taylor, Gilbert and Robert Swanson, and Dr. Warren Gifford Learning the background of the House and Fayetteville, Becoming comfortable with how to tour guests around the museum by giving them a unique special experience. • • Day-to-Day operations - running the register, inventory, etc. Clinton House Museum Board of Directors will also meet on December 7`h at 12pm. Fayetteville Visitor Center = 2010 Sales & Visitor Count Jan Feb Mar Apr MayJune July Aug Sep Oct Now Dec$2 Sales Totals $557.65 $354.29 $745.44 $2, 166.24 $2,296.32 $2,360.35 $39516.20 $3,557.59 $2,680.20 $2,889.62 ,515.90 2oo9Totafs $502.70 $670.45 $842.57 $1 ,531. 11 $2,320.70 $2,211 .38 $1,919.87 $29035.88 $1,690.49 $1 ,566.65 $971 .37 $2, 385.23 % Change from 2009 9.9% -89.2% -13.0% 29.0% -0.09% 6.3% 45.4% 42.8% 36.9% 45.8% 61 .4% Visitor Count 213 209 432 901 945 1 ,062 1 ,378 1 1 ,304 1 ,049 19145 816 2oo9Tota[s _ 235 381 539 906 1,042 1 11273 1 15120 1 1 ,148 695 747 456 1-3537 % Change from2009 -10.30% -82.30% -25.00% 1 -0.50% 10.00% -20.00% 1 19.00% 1 12.00% 34.0% 34.8% 44. 1 % 2010 Goal = $15,000/year or $1,250/month F on pace for: $25,788.84 Yearly $23,639.80 Monthly $2, 149.07 Totals 91454 Averages 859 10,308 9b Change = divide the difference between the two numbers by the starting number then move the decimal two spaces right $23,639.80 $16,263. 17 Up 31 % thru Nov'. 2009 Monthly Sales Average=9/ 554.03 2009 Monthly VifitorAveroge=742 2009 sales per visitor = $2.10 2010 sales per visitor—= $2.50 .j ADVERTISING INQUIRIES BY STATE - 2010 JAN FEB MAR lAPR MAY IJUN IJUL AUG SEPT OCT INOV DEC TOTAL AE 1 1 1 3 labama 8 17 171 28 21 15 13 13 11 51 9 157 laska 1 1 3 1 4 6 1 1 18 Albert 1 4 1 2 1 1 1 3 14 AP 1 Arizona 6 11 171 7 13 12 16 6 10 141 12 124 Arkansas 75 42 105 270 439 122 77 63 661 81 84 1 1424 British Columbia 221 1 4 11 11 California 25 30 32 41 29 23 49 21 181 29 33 330 Colorado 9 15 28 9 24 3 10 7 121 4 13 134 Connectiml 1 7 7 10 5 2 5 2 2 6 47 Delaware213 1 3 2 2 2 2 2 20 Florida 22 23 54 44 581 39 54 28 271 25 23 397 Georgia 9 14 20 19 23 12 17 8 101 15 7 154 Hawaii 1 2 2 3 2 2 3 2 1 18 Idah0 1 6 3 1 1 3 2 1 2 2 21 Illinois 391 43 1951 116 139 651 115 46 112 41 59 970 Indiana 13 33 118 52 71 251 43 25 50 22 19 471 Iowa 16 19 811 30 56 221 48 22 41 15 20 370 Kansas 27 26 gol 75 103 891 75 59 60 33 50 687 Kentucky 9 15 361 11 21 14 22 10 14 13 7 172 Louisiana 24 26 211 74 129 77 63 30 36 24 35 539 Maine 1 3 31 7 3 1 2 4 2 3 29 Manitoba 3 1 1 3 1 8 Maryland 11 12 61 B 16 3 24 1 2 3 2 89 Massachusetts 4 7 ill 4 10 8 11 4 3 11 14 87 Michi an 15 24 106 63 81 24 71 24 551 291 33 1 525 Minnesota 11 18 98 28 54 19 47 17 481 161 19 375 Mimissippi 18 6 18 17 34 28 27 16 51 9 61 239 Mi55ouri 78 50 185 219 312 135 173 111 1071 61 90 1541 Montana 1 2 3 51 31 2 2 18 Nebraska 3 5 40 15 25 7 13 12 18 11 8 157 Nevada 5 9 7 6 6 3 1 2 3 1 2 45 New Brunswick 2 New Foundlan0 I 1 1 1 1 New Ham shire 4 3 1 1 2 2 3 1 4 21 New Jerre 8 81 81 15 17 7 13 6 5 12 8 107 ew Maxim 5 31 1 6 6 3 3 1 6 33 ew York 13 29 161 35 28 20 30 9 12 —301- 24 1 248 North Carolina 15 14 171 14 30 16 15 14 10 121 12 169 North Dakota 2 81 4 5 3 7 41 3 36 Nova Scotia 11 2 3 Ohio 23 24 851 48 751 271 73 21 38 231 36 473 Oklahoma 51 39 561 76 118 82 91 50 61 651 48 737 Ontano 5 10 91 5 3 2 4 6 5 4 4 57 Oregon 2 5 13 7 10 2 8 1 4 4 7 63 Pennsylvania 19 25 18 27 19 6 22 13 12 21 18 200 Prince Edward Isl. 0 Puerto Rim 2 1 3 1 2 1 1 11 Quebec 9 4 8 2 1 3 1 1 4 4 37 Rhine Island 2 2 1 1 3 1 10 Saskatchewan 3 2 1 0 6 South Carolina648 13 14 7 18 4 8 8 4 92 South Dakota448 10 16 3 8 3 9 6 9 80 Tennessee 18 25 26 71 72 31 30 20 21 12 27 353 Texas 173 85 91 234 444 230 244 188 128 103 87 2005 Thailand 1 Utah 2 3 3 1 7 4 1 1 5 2 29 Vemlont 1 1 2 2 1 1 2 10 Virginia 7 15 22 12 17 9 28 8 8 12 13 151 Washington 11 10 17 8 9 5 13 7 6 8 4 98 Washin ton, D. C. 1 3 4 West Virginia 3 5 6 8 12 6 5 1 1 2 3 50 Wisconsin 13 28 122 58 69 28 64 28 56 19 36 519 Wyoming3 1 2 2 3 1 2 1 15 Military7 1 TOTAL 828 817 1858 1835 2662 1257 1689 920 1115 863 974 0 14810 0 Fayetteville Town Center, Manager' s Activity Report November 1 , 2010 — November 30, 2010 Stales: November November Month YTD YTD YTD 2009 (base) 2010 % Change 2009 2010 % Change Sales 17 21 24% 187 192 2% # returned contracts by log date — GL Complete Events (Paid/Sponsored) 14 18 29% 199 203 2% EMS Calendar - attached Sales ($ returned contracts by log date — GL $30,256.87 $34,816.00 15% $306,259.34 $316,359.06 3% Collections " $392114.53 $30,891 .43 . (21 %) $351 ,947.04 $350, 171 .671 (.5%) $ - Payment Lo Credit -0- -0- NA -0- -0- 1 -0- $ - GL Average per event $1779.82 $1 ,657.90 (6%) $1 ,637.75 $1 ,647.70 O6% $ Sales /_#_Sales " We collected $30,891 .43 in the month of November. We have reached 84% of our 2010 sales goal of $431 ,360.00. Operations Items: • Fountain heater turned on. • Plaza flower bed irrigation drained and turned off. • General Maintenance and repairs. Marketing, Sales and Public Relations: • New Sales Director — Lynn Gill. Working on non-profit events and following up on unconfirmed events. Event List: • November 2 — Moon Distributing 0 November 12 — St. Joseph's November 4 — First Thursday • November 15 — Fay Chamber • November 4 — NWA Media 0 November 16 — Multi-Craft • November 5 — NWA Food Bank 0 November 16 — Signature Chefs • November 6 — Staiton/Walker Reception 0 November 17 — Multi-Craft • November 7 — Taste of Africa 0 November 18 — Multi-Craft • November 9 — On Your Mark • November 19 — Multi-Craft November 9 — Ozark Electric • November 20 — Ritz Reception November 11 — Ozark Literacy Council • November 21 — Hays Reception • DIRECTOR'S REPORT • NOVEMBER 2010 ACTIVITY Tourism Activities — Swinging Door Reunion, Mark Risk Heritage Trail Partners LOTO lighting night NATA leaders meeting Fayetteville % Marathon and Hogeye Marathon Relations with Media — Cumulus, Anita Cowan KTUL — Terry Walker USA Today Travel guide Dean Sierra — bowl game programs CVB — Lunch for LOTO workers Fayetteville hotel managers and sales directors meeting Town Center — Kaminsky fountain - drained, greased, and lights repaired Lynn Gill hired as director of sales Clinton House Museum — Connie Fails, Clinton Museum Store A & P — Marketing Planning Session with CVB staff, Sells Agency • Chamber of Commerce Night of Stars Festival website completed UPTOWN Fayetteville meeting Meeting with Ron Cox, Aaron Bleidt — Botanical Garden of the Ozarks Various LOTO vendors questions fielded Rick Mayes — Dickson Street memorabilia Findley Edwards — Vietnamese group meeting in Jan Kendall Pendergraff — Washington County Fair Board president Stan Martin — UA School of Music Garth Symonds — Courtyard by Marriott TOP HMR COLLECTORS — Chartwell' s Chick-Fil-A (NW Village Courtyard by Marriott Olive Garden Penguin Ed 's Inn at Carnall Hall Sodexho Operations Golden Corral Chick-Fil-A (Razorback Road Staybridge Suites Logan' s Roadhouse • McDonald's — Joyce . Rick' s Bakery Hampton Inn NTON HOUSE MUSEUM I 0 �1 � 2010 T 2010 2010 Pro'ected 2011 FINAL Income BUDGET I 8 month 4 mo expecte(; year end BUDGET_BUDGET j1 year to date Transfer 59,431 . 00, 000.00 _60, 000.00 _ 71 ,446. 00 72 , 071 . 00 Admission 51400 . 00 ] 4, 045.87 1 ,600 . 001 5,645.87 6,000. 00 6,000 . 00 Special Events 900 . 001 F Gift_Shop sales 61600 . 00 3, 067.43 11500 . 00 4 , 567.43 51000. 00 51000. 00 Interest 240 . 00 92 .25 92.25 144 . 00 144. 00 Other income 20.07 20.07 0. 00 Total 72 , 571 . 001 67,225.62 ; 3, 100.00 709325.62 82,590.00 83,215.00 Expenses _ Salary + bene fits 36, 180 .00 201436.52 122512. 00 32 , 948. 52 35,865 . 001 35, 865.00 Payroll Tax Expense 1 21892 . 00 1 ,797. 36 1 , 126 . 08 2 , 923.44 2,870. 00- 2 ,870 .00 Insurance - health 31951 . 001 21038.26 1 ,716 .24,754. 50 4,025. 00 ; 42025. 00 401 K Match 984 . 00 _487. 50 _ 375 . 36 862.86 930. 00 975 . 00 Rent 127000 . 00 12 , 000.00 0 . 00 12 , 000.00 241000. 00 24,000 .00 dies - $3690 Water 550. 00 _ 587. 86 179 . 08 ] 766.941 850. 00 11000 . 00 -� - � L - Gas 11300. 00 850 .77 103.44 954.21 1 , 050. 00 11345. 00 Electricity 1 , 000.001 680 . 541 173. 001 853. 54 950. 00 11060 .00 Telephone Actual 1 ,200. 00 730 .63 400.00.63 1200. 0 1250.00 P Materials & supplies 13200.00 570 .77 500.077 1 , 100. 00 11100.00 Credit Card discounts 1 , 000. 00 _344 .61 400. 001 744 .61 750.00 ; 750 . 00 Security _ 264.00 , - 174 . 89 88. 001 262 . 80 275.00 275 . 00 Maintenance/lawn servio 500. 00 330 . 00 170. 00j 500. 00 500.00 500 . 00 Repair/Maintenance r 2 , 000. 00 268 . 16 400. 001 668. 16 1 , 000. 00 1 ,000 . 00 Sales tax 600. 00 330 . 00 165. 001 495.00 500. 00 500. 00 Special projects 1 ,200. 00 142 . 301 500. 001 642. 301 1 , 000. 00 ; 12000 . 00 Publications/dues 250. 00 ; 104.27 125 . 001 229.271 225 . 00 200 . 00 Travel/training_ 500. 001 194 . 99 _ 0. 00 194.99 ' 5 00 i0 500.00 Gift shop items 5,000. 00 1 ,990. 99 _ 3 , 000. 00 _4, 990.99 5,000 . 00 5, 000. 00 Bank charges I Total 72,571 .00 44,060.3346,203.521 659993.53 82,590.0083,215.00 0 CONVENTIONIVISITOR BUREAU 2011 2010 2011 2011 FINAL BUDGET YEAR TO DATF4 MO. PROJ. JPROJ YEAR EI\ BUDGET BUDGET INCOME _Transfer from A & P $352,822 $2502000.00 $70,000.00 $320,000.00 $3172866.52 313,431 .24 _ est $600 $447.00 $200.00 $647.00 $600.00 600.00 nership Dues $9,200 $5,000.00 $3,000.00 $0.00 $8,000.00 6,000.00 Travel Hero $3,000 $33000.00 $3,000.00 3,000.00 Vis. Ctr. Store $15,000 $150937.001 $6,000.001 $21 ,937.00 $25,000.00 I 30,000.00 Admission revenue Special projects First Thursday $2,400 $300.00 $300.00 $2,400.00 5,000.00 Dickson St. $1 ,500 $1 ,500.00 1 ,500.00 Film Festival $2,500 Premier Baseball $15,000 $16,708.00 $16,708.00 $122000.00 0.00 Other4,075.00 $49075.00 TOTAL $402,022 $292,467.00 $82,200.00 $374,667.00 $370,366.52 3593531 .24 EXPENSES Salaries & Wages $231 ,083 $128,489. 15 $653407.00 $193,896. 15 $185,276.40 183,608.00 Payroll Tax Expense $20t7971 $ 11 ,098.86 $9,316.09 $20,414.95 $16,674.84 L 14,688.00 Insurance 1 $21 P7561 $11 ,408.70 $11 ,817. 12 $23,225.82 $35, 175.72 25,362.00 401K Match 1 $605761 $23932.42 $32105.00 $6,037.421 $5,558.28 5,508.24 Utilities Phone $7, 125 $2,781 .51 $1 ,400.00 $42181 .51 $61000.00 53000.00 Electricity $4, 195 $2,811 .44 $1 ,400.00 $4,211 .44 $4,62 .00 041620.00 Water $550 $341 .85 $341 .85 $683.70 $650.00 1 650.00 Convention & Tourism D $23,800 $16,311 .68 $102000.00 $26,311 .681 $30,000.00 1 40,000.00 Premier Baseball $15,000 $29,429.63 $0.00 $29,429.631 $30,000.00 10.00 Tr el & Training/Dues $32,520 $21 ,807.93 $10,000.00 $31r807.931 $29,915.00 1 32,385.00 Pations $3,220 $2,802.00 $400.00 $3,202.00 $3,510.00 3,810.00 Re irs & Maintenance $2,000 $428.51 $1 ,500.00 $1 ,928.51 $2,000.00 2,000.00 Office Supplies/Printing $9,000 $4,718.88 $4,000.00 $80718.88 $9,000.00 12,000.00 Tracking software/maintc, $3,500 $1 ,695.00 $0.00 $1 ,695.00 $2,000.00 21000.00 Credit Card discounts/Ba $2,000 $558.23 $300.00 $858.23 $1 ,000.00 11000.00 Taxes and Licenses (AS $300 $723.68 $0.00 $723.68 $300.00 300.00 Visitor Center Store item $8,000 $8,515.57 $4,000.00 $12,515.57 $15,000.00 - 20,000.00 Educational Reimburserr $3,000 $0.00 $0.00 - ---- - - - ---- --- Parking expense $1 ,200 $800.00 $400.00 $1 ,200.00 $1 ,200.00 11200.00 Special Project First Thurday $2,400 $1 , 150.001 $1 , 150.00 $1 , 150.00 2,400.00 Dickson St. $1 ,500 i 11500.00 Film Festival $2,500 $1 , 150.00 $1 , 150.001 11500.00 TOTAL $402,022 $248,805.04 $123,387.06 $373,342.10 $380,180.24 3593531 .24 • A & P COMMISSION - 1 —� 2,010.00 ! 2,010.002011 - — 2010 BUDGET 9 month actual 3 mo expected 2010 projected FINAL BUDGET ME —L Tax Revenue _ 1 2, 171 ,850.00 1 ,609,626.02 562,224.00 2, 171 ,850.02— 2,171 ,850.00 Interest �— 35,000.00 28,732.551 9,000.00 37,732.55 35,000.00 Interest checking 1 ,500.00 1 ,326.60 _ 400.00 11726.60 —_ 1 ,50.0_.00 Bond Refund — Other - Visitor guide ads 16,600.001 1411 0 , 2,500.001 16,600.001 15,000.00 Misc. Income —5,000.00 8,743.73 8,743.731 _ Health reimbursement 1 4,893.41 TOTAL_ 2,229,950_.00 1 ,66.2,528.90574,124.0_ 2,236,652.90 _ _ 2,228,243.41 EXPENSES - -- -- - -_ _ - - - ---- —_ Transfers Town Center Fund 676,185.00 498,220.1168,000.0 666,220. 15 _675,548.64 — � - _r - - — Bond Audit Expense 2,000.0 _ 2,000.001 2,000.00 2,000.00 Bond Paying Agt Fees(Bank of U 6,000.00 ' 3_,375.00 2,625.001 6,000.0 _ 6,000.00 Workman's comp insurance 2,575.00 _ 2,554.00 ' 2,554.001 2,600.00 Collection Expense 43,437.00 ' 32,214 00 11 ,244.00 43,458.00 43,437.00 Transfer to CVB __352,822.00 200,000.00 100,00 0.00 , 300,000.00 313,431 .24 Transfer to Clinton House Muse i _ 59,431 .001— 3.2,26 41 ,223.52 73,488.12 72,071 .00 Peace Fountain Maintenance _ 10,000.00 2,140.041 6,000.00_ 8,140.04 10,000.00 Salaries _ _ 84,453_._00 — 54,424.12 26,006.88 — 80,431 .00 -- -81 ,653.00 Contract Labor � _ � _ i Payroll Tax Expense 7,600.00 : 41453.491 2,671 __7,1 _.49 24.98 7,348.77 -- — Insurance - He_alth - 3,645.00 _3,854_.0_0T_ _900.001 4,754.001 10,953.51 401 K Match 2,533.001 1 ,561 .42 . 851 .512,412.93 ,_2,412.93 - _ 2,449.59 Car Allowance 3,600.00 2,700.00 900.00 —3,600.00 3,600.00 rtising and Marketing 400,000.00 306,472.88 68,527.12-F-__4.00,000.00 ; 400,000.00 Tort Informahon Booth 5,200.00 3,600.00 1 ,600.00 _5,200.00 ' 5,200.00 irportAdvertising 6,000.00 4,455.001 1 ,485.001 5,940.00 6,000.00 Brochures 100,000:001 —94,921 .09 51078.91 100,000.001 1_50_000.00 Website Update _20,000.00 ; _ 10,000.00 10,000.001 5,000.00 Signage_Tourism 1 10,000.00 5,597.26 ' -4-.4-0-2.741 10,000.00 10,000.00 Publication and Dues _ 2_045.00 1 ,145.00__ 900_.00 _ _ 2,0� 2,045.00 Travel and Training _ 5,000 _ 4,558.70 _ _ 4,558.70 ' 5,000.00 Office Supplies and Printing 1_000.00 , _ 524.47 475.531 _ _ 1 ,000.00 1 ,000.00 Postage �_ 20,000.00 6 _ _13,944.31 ,055.69 20,000.00 20,000.00 — ! - — Professional Services I _ 7,500.00 _ 5,625.001 ,875.00 ; 7,500.00 7_500_.00 Strategic Planning/Visitor Su_ve_y 30,000.00 _ t 300.00 — Audit Expense r 2,000.00 __ _ 2,000.00 ,000_ .00�— 2,000.001 2,000.00 Town Center Garden Maintena 10,000.00 10,000.00 10,000.001 10,000.00 Special Projects 186,9 .00 , 155,7 24 02.38 _ 25_592.62 , 181 ,295. 228,405.66 - — — -0 - - - - REPAY Special Proj_ __ Miscellaneous Equipment 75,000.00 6,674.00 43,326.00 50,000.00 50,000.00 — — Repair & Maintenance _ 75,000.0 41 ,661 .55 33,338.45 75_000.00 75,000.00— - -- -- - Depreciation Expenses_ i _20,000.00 _20,000.001 20,000.00 20,000.00 — 23229,950.00 _ 1 ,482,066.46 597,633.46 2,105,021 .92; 2,228,243.41 TOWN CTR I i _ ( Projected I FINAL 2010 budget 9 month 13 mo expected year end 2011 _ • _ actual 2010 Budget INCOME Rental incl Service ch$394,880.00 , $2751166.46 $1022511 .00 $377,677.46 ; $394,880.00 Interest - Checking $480.00 ; $356. 17 $ 120.00 $_476. 17 $480.00 Parking Revenue_ Daily $9,000.00 $5, 135.00 $1 ,771 .00 _ $6,906.00 _ $73000.00 Leases $10,000.00 4i12,268. 171 $701 .00 $121969. 17 $10,000.00 Sales Tax Expenses $3,663.00 -$2,554.54 ! -$999.00 -$3,553.54 -$3,500.00 Special Projects _$6,200.00 $12,461 .25 ] $12,461 .251 $102000.00 Returns/Cancellations- Misc. eturns/CanceIlation sMisc. Revenue -- TOTAL $4169897.00 $302,832.51 $104,104.001 $406,936.511 $418,860.00 EXPENSES - - Salaries & Wages 129,43_2.00 $88,514.541 $43,800.00 $132,314.54 $156,379.00_ Commissions 30,000.00 $13,414.06 '1 $30,000.00 $43,0 Contract Labor 12,900.00 $9,855.301 $9,855.301 $1 ,500.00 Payroll Taxes 14,495.001 $8,554.081 $32965.00 $12,519.08 $12,510.00 Credit Card Discounts 31900.00 $1 ,906.90 ! $975.00 $2,881 .90 $3,000.00 Insurance 15,600.00 , $12t385.821 $5, 183. 521 $17,569.341 $19,827.60 401K Match 3,720.00 ! __$2, 100.591 $1 ,458.60 $3,559. 191 $4,691 .37 • Utilities Water $6,225.00 $4,019.05 $1 ,775.00 $5,794.05 $6,225.00 Electricity $64,741 .00 $432242. 15 $20,828.00 $64,070. 15 $64,741 .00 Gas $11 ,969.00 $8,083.96 $2,816.00 _$10,899.96 $112969.00 Phone $8,960.00 $5,597.25 $200.00 $5,797.251 $720.00 Cable $1 ,080.001 $12488.27 $1 ,350.00 $2,838.271 $5,400.00 Recycle Dumpster $1 ,980.001 $826.40 $500.00 $1 ,326.40 ! $19980.00 Postage $135.00 $558.2.6 $0.00 $558.26 ' $500.00 Contract Services -� _ Linens $20,504.001 $171698.67 $6,640.00 $24,338_67 $25,000.00 Outside laundry $3,771 .001 $900.00 $900.00 ; _ Repairs and Maintenai $_ 60,750.001 $602633.24 $0.00 , $60,633.24 $609750.00 Materials & Supplies $5,000.00 $32601 .02 $3,000.001 $6,601 .02 $6,000.00 Advertising and Promo $3,000.001 $1 ,743. 50 $0.00_ $1 ,743.50 '! $3,000.00 Travel & Training $500.00 $2,50. 0.00 $500.00 _ $3,000 00 $3,000.00 Building Insurance $91000.00 $0.00 ' $0.00 _ Taxes and Licenses ; $3,035.00 $735.00 $3,035.00 $3, 0077 0 $42000.00 --�- - Special Projects - T. C $6,200.00 $13,430. 12 $ 13,430. 12 $10,000.00 Miscellaneous _ _ $451 .99 $451 .99 Bank charges Security - $4,414.21 $4,414.21 $5,000.00 Miscellaneous $12,667.03 TOTAL $416,897.001 $3050754.38 $1289926.12 $432,680.501 $418,860.00