HomeMy WebLinkAbout2010-10-11 - Agendas - Final • PLEASE NOTE CHANGE IN MEETING PLACE.
The Advertising and Promotion Commission will meet on Monday,
October 11 , 2010 at 2 :00 p.m. at the Fayetteville Visitors Center.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
October 11 , 2010 2:00 p.m. Fayetteville Visitors Center
I. Call to Order -
Il . Reports
A. Approval of Minutes for September 13, 2010 regular monthly meeting
B. Financial Report
1 . HMR Revenues — Marilyn Heifner
2. Financial Statements - Keith Glass
3 . Update from City Attorney re: delinquent tax collection efforts — Kit
Williams
C. Clinton House Museum Report -
• D. Visitor Bureau Report — Allyson Twiggs Dyer
E. Town Center Report — Sandra Bennett
F. Executive Director Report — Marilyn Heifner
G. Advertising Agency Report — Mike Sells
111 . Old Business
IV. New Business
V. Adjourn
Special Project funding request applications are included with packet. Funding
requestors will be here at noon to answer questions regarding their applications.
Commissioners lunch and deliberations will begin at 1 :00 p.m. on November 8 .
•
i
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
September 13 , 2010
Commissioners Present: Neal Crawford, Bob Davis, Lioneld Jordan, Brandon Karn, Bill Lyle,
and Maudie Schmitt.
Commissioners Absent: Robert Rhoads
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner
CALL TO ORDER
Mayor Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on September 13 at the Fayetteville Town Center at 2:00 p.m.
ELECTION OF CHAIRMAN
Davis nominated Maudie Schmitt, second by Lyle. There were no other nominations. Schmitt
elected by acclamation. Schmitt thanked the commissioners for electing her.
MINUTES
Moved by Davis, second by Jordan to approve the minutes of the August 9. Motion carried.
• HMR COLLECTIONS
Monthly collections are up 7.65% and year to date collections at up 1 . 17%.
FINANCIAL STATEMENTS
Keith Glass reported that through July comparing the financials to budget, though A & P revenue
was down, expenses were kept under control. Revenue for the Town Center is up about $3,000.
Overall for the first seven months, things are rolling along pretty well expenses to budget.
Jordan moved to approve the financial statements, second by Davis. Motion carried.
CITY ATTORNEY
$ 1 ,719.74 was collected in August by the City Prosecutor. The City Council passed the
business license ordinance. It goes into effect in 2011 . Davis asked how it would affect the
HMR collections. Williams indicated that a violation would give the prosecutor another tool to
collect taxes owed.
Williams will file an amendment to the HMR ordinance making not filing reports a violation of
the code. Williams will get with Marilyn for clarification of a short term lease definition in our
present HMR ordinance.
• REPORTS
CLINTON HOUSE MUSEUM
City Council voted to change the name and street signs were installed changing California Blvd
to Clinton Drive. First Ladies Garden was dedicated and THE PRESIDENT visited the house.
Clinton's visit generated much media publicity which was great for attendance at the Museum.
VISITORS BUREAU
Allyson reported that the $ 15,000 sales goal for the CVB Store was met. CVB staff delivered
the new Dickson St. parking maps to hotels and fayettevilleparking.com was launched. As
BBBQ nears, campgrounds and hotels are full . Fayetteville hotels are close to selling out for the
Alabama game. As a part of the festival task force, a webpage to the experiencefayettevi Ile.com
site will provide a one stop shop for those wanting to have a festival.
TOWN CENTER
The Town Center sales were down 63% in August and collections were down 52%. We' have
reached 58% of our 2010 sales goal.
EXECUTIVE DIRECTOR
During August, Marilyn continued participation on the City Festival Committee, parking
promotion and the Find It in Fayetteville Committee. She thanked the Commissioners who
attended the First Ladies Garden dedication at the Clinton House Museum and got to meet the
president. An orientation meeting was held with Commissioner Lyle. She met with Rhonda
• Halter regarding the opening and marketing of Crystal Bridges Museum. A new funding form
was developed and released.
AD AGENCY REPORT
Jade Gustin from The Sells Agency discussed the new city map and the tear off parking map. As
the agency continues to track local HMR revenue with state revenue, Fayetteville is up 1 % and
the state is showing a 2% decrease so we're tracking 3% above them. She showed the new
television spot.
OLD BUSINESS
AGENCY CONTRACT
Commissioners reviewed Requests for Proposals for Agency of record from 5 agencies: Elkins
Design, EXIT Marketing, Lady Luck Creative, The Sells Agency, and 4209 Creative.
After discussion, Crawford moved, second by Davis to continue contract with The Sells Agency.
Motion carried.
INSURANCE CONTRACT
Following the Fayetteville selection policy, only one bid for insurance was received. It was from
the Eason Insurance Company, our present carrier. Moved by Crawford, second by Jordan to
award contract to the Eason Insurance Agency (Cincinnati Insurance Co.) for $ 11 ,917. Motion
carried with Bob Davis abstaining from the vote.
•
• NEW BUSINESS
None
OTHER BUSINESS
A press conference will be held at 11 a.m. on Tuesday for the Find It in Fayetteville campaign.
It will be held at the Food Court at the Northwest Arkansas Mall.
Crawford thanked Wal-Mart and M & M for sponsoring the Smashmouth concert.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
•
•
Advertising and Promotion Commission
For month of September 2010
Current Year HMR Collected (2120.0912.4101 .00) $ 182,889.42
Prior Year Collected (2120.0912.4101 .01) $ 1 ,582.06
First Security Investment Interest Revenue (2120.0912.4708.00) 5 2,349.a0
Total Revenues $ 186,820.88
Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120.5333.00) $ (3,689.43)
Bank of ly Fee (2120.9120.5712.00)
Town Center
Bond Bond Payment (2120.9120.5712.00)
2008 Property Taxes on Town Center (2120.9120.7602.60)
Total Expenses $ (59,638.84)
Total Check to ABP $ 127,182.04
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0 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2007-2010
2007 2008 2008 2009 2009 2010 2010
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $1669620 $174,005 4.43% $166,214 -4.48% $166,645 0.00%
February $150,088 $158,693 5.58% $167, 141 5.32% $143,940 -13.88%
March $157,317 $172,804 9.84% $1801027 4. 18% $172,662 -4.09%
April $1710562 $183,672 7.06% $1910542 4.28% $187,730 -2.00%
May $165,779 $175,064 5.60% $190,320 8.71 % $185,096 -2.74%
June $177,594 $194,447 9.49% $190,237 -2.17% $184,371 -3.08%
July $173,079 $188,253 8.77% $180,944 -3.88% $196,323 8.50%
August $160,560 $174,648 8.77% $167,897 -3.87% $180,741 7.65%
September $172,373 $190,244 10.37% $176,463 -7.24% $184,471 4.54%
October $180,324 $187,125 3.77% $189,728 1 .39%
November $185,111 $197,814 6.86% $190,887 -3.50%
December $170,506 $174,682 2.45% $174,568 0.00%
Total $ $2,0309913 $2,171 ,451 6.92% $2,1651969 0.00% $1 ,601 ,981 0.00%
\filename
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
August 31 , 2010
• ASSETS
Current Assets
CVB Cash in Register $ 100.00
CHM Cash in Register 100.00
Arvest A&P General #4856 7589583.06
Ist Security A&P General #8714 137,917.98
I st Sec Fay Town Ctr #8722 48,497.03
Ist Sec. Clinton House #8749 303144.04
1 st Sec. Conv Visitor #8730 79,244.22
Arvest Payroll Account #4636 17,086.04
Accounts Receivable 18.48
Due From Other Funds 4, 142.21
Investments 13785,048. 13
Investment Adj to Market 4,256.62
Total Current Assets 29865, 137.81
Property and Equipment
Furniture and Fixtures 315470.85
Equipment 1713560. 14
CVB Building 9215632.37
CVB Land 198,621 .00
Building Additions 3185677.24
Accum. Depreciation (2955778.46)
Total Property and Equipment 1 ,346, 183. 14
• Other Assets
Total Other Assets 0.00
Total Assets $ 4,211 ,320.95
LIABILITIES AND CAPITAL
s
Current Liabilities
Accrued Expenses S ( 13,514.51 )
AFlac 188.46
Colonial Life & Ace Ins Payabl 63. 10
Federal Payroll Taxes Payable 65560.50
FUTA Tax Payable 732.93
State Payroll Taxes Payable 934.50
SUTA Payable 235.57
Employee Benefits Payable 870.83
Due to Other Funds 39614.83
Due to Town Center 6,089. 10
Total Current Liabilities 5,775.31
Long-Term Liabilities
Total Long-Term Liabilities 0.00
• Total Liabilities 5,775.31
Capital
Beginning Balance Equity 35879,562.33
Unresticted Fund Balance 258,274.40
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
August 31 , 2010
• Restricted Fund-540 Film Grant 221 .53
Net Income 67,487.38
Total Capital 41205,545.64
Total Liabilities & Capital $ 452113320.95
•
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Eight Months Ending August 31 , 2010
Current Month Year to Date
evenues
HMR Tax Revenue $ 1819099.46 79.88 $ 113999554.50 66.70
Prior Year HMR Tax Revenue (358.07) (0. 16) 179334.20 0.83
Rental Income 209694.44 9. 13 2529821 .35 12.05
Other Income 17,048.00 7.52 38,761 .20 1 .85
Parking Revenue 349.00 0. 15 4,368.00 0.21
Parking Lease 2,739.95 1 .21 12,268. 17 0.58
Gift Shop Sales 427.87 0. 19 2,737.43 0. 13
Visitor Store 3,661 .50 1 .61 15,416.69 0.73
Partnership Income 0.00 0.00 4,600.00 0.22
Admission Revenue 813.67 0.36 49045.87 0. 19
Special Projects 0.00 0.00 2,340.00 0. 11
Interest Income Investments 0.00 0.00 20,708.92 0.99
Interest Income Checking 244. 12 0. 11 19677.21 0.08
Visitor Guide Ad Income 0.00 0.00 99750.00 0.46
Hospitality Summit 0.00 0.00 29040.00 0. 10
Transfer In 0.00 0.00 3109000.00 14.77
Total Revenues 2262719.94 100.00 21098,423.54 100.00
Cost of Sales
Clinton House Gift Shop 0.00 0.00 19990.99 0.09
Total Cost of Sales 0.00 0.00 15990.99 0.09
Gross Profit 226,719.94 100.00 21096,432.55 99.91
•Expenses
540 Film Fest Grant Restr 0.00 0.00 (271 .05) (0.01 )
Signage- T6urism 11537.21 0.68 81966. 12 0.43
Credit Card Discounts 425. 11 0. 19 23698.62 0. 13
Bank Charges 0.00 0.00 18.94 0.00
Parking Expense 100.00 0.04 800.00 0.04
Advertising & Marketing 32,409.38 14.29 201 ,087.48 9.58
Brochures 11745.96 0.77 102, 177.65 4.87
Accounting & Legal Fees 625.00 0.28 5,030.00 0.24
Audit Expense 21100.00 0.93 21100.00 0. 10
Office Expense 11221 .21 0.54 91348.74 0.45
Visitor Store Exp 3,367.21 1 .49 81515.57 0.41
Insurance & Health Benefits ( 124.63) (0.05) 22,823.03 1 .09
408 (P) Company Match 543.96 0.24 6,623.57 0.32
Car Allowance 150.00 0.07 2,250.00 0. 11
Telephone Expense 672.33 0.30 8,866.28 0.42
Postage and Shipping Expense 3,562. 12 1 .57 169475.50 0.79
Tracking Software 0.00 0.00 11695.00 0.08
Rent 0.00 0.00 129000.00 0.57
Maintenance/Lawn 30.00 0.01 330.00 0.02
Repairs & Maintenance Expense 5,588.54 2.46 639200.01 3.01
Kamensky Fountain Maintenance 155.06 0.07 31555.06 0. 17
Linens 21010.74 0.89 152699.96 0.75
Publications & Dues 0.00 0.00 4,505.95 0.21
Travel/Training Expense 807.38 0.36 269838. 14 1 .28
Taxes & Licenses 235.00 0. 10 947.24 0.05
Collections Expense 31614.83 1 .59 289337.78 1 .35
• Payroll Tax Expense 13680.28 0.74 24,730.36 1 . 18
Convention Development 31879.44 1 .71 179289.05 0.82
Contract Labor 35542.50 1 .56 302423.30 1 .45
Commissions 11827.36 0.81 133414.06 0.64
Wages Expense 1 %386.09 8.55 2785737.20 13.28
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Eight Months Ending August 31 , 2010
Current Month Year to Date
Electricity Utility 7,024.50 3. 10 31 ,805.78 1 .52
Gas Utility 139.07 0.06 8,831 .36 0.42
Water Utility 857.47 0.38 49948.76 0.24
Cable 89.40 0.04 715. 14 0.03
Recycling 165.28 0.07 15322.24 0.06
Security 501 .85 0.22 43049.01 0. 19
Airport Advertising 0.00 0.00 21970.00 0. 14
Minor Equipment 0.00 0.00 30,391 . 13 1 .45
Airport Info Booth 0.00 0.00 3,600.00 0. 17
Coaches Clinic 0.00 0.00 179250.00 0.82
A11 Star Games 0.00 0.00 30,000.00 1 .43
Saturday of Champions 0.00 0.00 2,500.00 0. 12
7A State Track 0.00 0.00 19500.00 0.07
DECA 0.00 0.00 15350.00 0.06
Walton Arts Special Project 0.00 0.00 307495. 18 1 .45
Solar Splash Specail Project 0.00 0.00 5,000.00 0.24
Dickson St Special Project 0.00 0.00 25288.00 0. 11
Town Center Garden Maint 0.00 0.00 2,868.96 0. 14
AR Air Museum 0.00 0.00 51300.00 0.25
Theatre Squad 0.00 0.00 19,871 .86 0.95
Ozark Military Special Proj 0.00 0.00 150.00 0.01
Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.90
Bikes, Blues, & Hot Rods 0.00 0.00 8,489. 17 0.40
National School Boards 0.00 0.00 2,257.26 0. 11
NCAA Baseball Regional 0.00 0.00 10,000.00 0.48
NCAA Track Indoor 0.00 0.00 10,500.00 0.50
SEC Softball Chamionship 0.00 0.00 2,000.00 0. 10
• PremierBaseball 20,710.00 9. 13 25, 160.00 1 .20
Misc Special Project 29,272.96 12.91 635751 . 10 3.04
Bond Payments-Town Center 55,949.41 24.68 447,595.28 21 .33
Trustee Expense 1 ,725.00 0.76 3,975.00 0. 19
Transfer OUt 0.00 0.00 3109000.00 14.77
Total Expenses 207,527.02 91 .53 2,028,945. 17 96.69
Net Income $ 19, 192.92 8.47 $ 67,487.38 3.22
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Eight Months Ending August 31 , 2010
• Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Revenues
HMR Tax Revenue $ 1815099.46 $ 1679807.65 $ 1339%554.50 $ 1 ,413,857.21
Prior Year HMR Tax Revenue (358.07) 89. 10 17,334.20 20,412.34
Rental Income 205694.44 399551 .42 252,821 .35 269,456.42
Other Income 175048.00 300.00 385761 .20 1 ,758.75
Travel Hero 0.00 19496.84 0.00 23996.55
Parking Revenue 349.00 684.00 41368.00 59762.30
Parking Lease 22739.95 0.00 12,268. 17 109619.24
Gift Shop Sales 427.87 604.92 2,737.43 31879.47
Visitor Store 3,661 .50 29149.87 157416.69 11 ,458.76
Partnership Income 0.00 0.00 4,600.00 79300.00
Admission Revenue 813.67 719.28 47045.87 49010.54
Track Tickets 0.00 0.00 0.00 35155.70
Special Projects 0.00 10,495.05 23340.00 21 ,911 .44
Sustainability Summit 0.00 0.00 0.00 147000.00
Interest Income Investments 0.00 31515.80 20,708.92 29, 103.79
Interest Income Checking 244. 12 229.69 19677.21 1 ,981 .85
Visitor Guide Ad Income 0.00 0.00 9,750.00 149100.00
Hospitality Summit 0.00 0.00 21040.00 1 ,916.73
Transfer In 0.00 0.00 3103000.00 2329265.00
Total Revenues 226,719.94 227,643.62 27098,423.54 29069,946.09
Cost of Sales
Clinton House Gift Shop 0.00 11465.25 1 ,990.99 3,306.42
•Total Cost of Sales 0.00 1 ,465.25 12990.99 3,306.42
Gross Profit 2263719.94 226, 178.37 2,096,432.55 2,066,639.67
Expenses
540 Film Fest Grant Restr 0.00 0.00 (271 .05) 0.00
Signage- Tourism 1 ,537.21 409.69 8,966. 12 5,378.76
Credit Card Discounts 425. 11 11385.06 22698.62 59105.50
Bank Charges 0.00 0.00 18.94 187.75
Parking Expense 100.00 100.00 800.00 800.00
Advertising & Marketing 32,409.38 52,688. 19 2013087.48 2605519.96
Brochures 11745.96 12,636.94 1029177.65 802073.86
Accounting & Legal Fees 625.00 1 ,250.00 51030.00 55625.00
Audit Expense 23100.00 0.00 2, 100.00 0.00
Office Expense 1 ,221 .21 140.90 93348.74 10,495.59
Visitor Store Exp 31367.21 760.25 8,515.57 79735.47
Insurance & Health Benefits ( 124.63) 37161 .02 222823.03 24,529.02
408 (P) Company Match 543.96 502.36 61623.57 75544.35
Car Allowance 150.00 300.00 21250.00 29400.00
Telephone Expense 672.33 11459.33 89866.28 112037.79
Postage and Shipping Expense 31562. 12 1 ,461 .07 16,475.50 139041 .92
Tracking Software 0.00 0.00 1 ,695.00 0.00
Material & Supplies 0.00 0.00 0.00 95.85
Rent 0.00 0.00 123000.00 125000.00 .
Maintenance/Lawn 30.00 55.00 330.00 380.00
• Repairs & Maintenance Expense 5,588.54 31 ,870.57 633200.01 719000. 14
Kamensky Fountain Maintenance 155.06 172.49 35555.06 29388. 17
Linens 21010.74 21396.47 15,699.96 165125.52
Publications & Dues 0.00 165.00 41505.95 33002.00
Travel/Training Expense 807.38 1 ,613.27 265838. 14 12,715.57
Taxes & Licenses 235.00 395.00 947.24 25603.80
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Eight Months Ending August 31 , 2010
Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Collections 'Expense 3,614.83 3,357.94 289337.78 28,685.39
Payroll Tax Expense 13680.28 23915.92 24,730.36 25,439.27
Convention Development 31879.44 25,719.42 177289.05 40, 184.86
Research Expense 0.00 0.00 0.00 1 ,700.00
Contract Labor 39542.50 29750.00 309423.30 22,862.50
Commissions 13827.36 11395.60 135414.06 163501 .48
Wages Expense 19,386.09 35,774.39 2785737.20 292,479. 11
Electricity Utility 7,024.50 6,037. 13 315805.78 48,033. 12
Gas Utility 139.07 181 .28 83831 .36 8,976.64
Water Utility 857.47 616.02 43948.76 41116.71
Cable 89.40 178.78 715. 14 805.40
Recycling 165.28 0.00 1 ,322.24 0.00
Security 501 .85 289.00 49049.01 4,820.73
Airport Advertising 0.00 19485.00 2,970.00 41455.00
Minor Equipment 0.00 0.00 30,391 . 13 61674.00
Airport Info Booth 0.00 13200.00 35600.00 33600.00
Coaches Clinic 0.00 0.00 179250.00 35,800.00
All Star Games 0.00 0.00 309000.00 15,000.00
Saturday of Champions 0.00 0.00 25500.00 41000.00
State Soccer 0.00 0.00 0.00 11750.00
7A State Track 0.00 0.00 13500.00 0.00
DECA 0.00 0.00 11350.00 3,000.00
Walton Arts Special Project 0.00 0.00 303495. 18 10,000.00
Solar Splash Specail Project 0.00 0.00 5,000.00 59000.00
Square Gardens 0.00 0.00 0.00 295244.43
Waterski Champion 0.00 0.00 0.00 19500.00
•Dickson St Special Project 0.00 0.00 21288.00 185450.87
Town Center Garden Maint 0.00 0.00 21868.96 0.00
AR Air Museum 0.00 0.00 5,300.00 79000.00
Theatre Squad 0.00 0.00 19,871 .86 29000.00
Duathlon 0.00 0.00 0.00 59000.00
Joe Martin 0.00 0.00 0.00 33000.00
Ozark Valley 0.00 0.00 0.00 19000.00
Ozark Military Special Proj 0.00 0.00 150.00 307.08
Outdoor Track 0.00 0.00 0.00 109000.00
Bikes, Babes, & Bling 0.00 0.00 18,796.38 0.00
Bikes, Blues, & Hot Rods 0.00 0.00 85489. 17 0.00
National School Boards 0.00 0.00 29257.26 0.00
NCAA Baseball Regional 0.00 0.00 10,000.00 0.00
NCAA Track Indoor 0.00 0.00 10,500.00 0.00
SEC Softball Chamionship 0.00 0.00 29000.00 0.00
Premier Baseball 20,710.00 0.00 259160.00 0.00
Misc Special Project 293272.96 31350.00 635751 . 10 10,869.63
Bond Payments-Town Center 553949.41 55,413.35 447,595.28 443,306.80
Trustee Expense 19725.00 0.00 39975.00 31375.00
Transfer OUt 0.00 0.00 3105000.00 232,265.00
Total Expenses 2073527.02 253,586.44 210285945. 17 15905,989.04
Net Income $ 19, 192.92 $ (27,408.07) $ 67,487.38 $ 160,650.63
•
See Accountants' Compilation Report
Fayetteville Advertising Commission
Sanl of Budget, Revenue, and Expense-ModiSed Cash Basis for Month Ending August 2010
4
• 2010 2010 2010 2010 August August 2009
Arcual Budget Year To Data Year TO Dale Year Momwy Monthly Year TO Dale
Awxnulated AGual Balance Budget Acual ACWeI
Budget
Revenue
HMR Tax Revenue 2,171,850.00 1,438,162.00 1.399.554.50 772.295.50 168,377.00 181,099.46 1413.857.21
Prior Year HMR Tax Rev - 17,334.20 (17,334.20) (358.07) 20,412.34
Interen 35,000.00 23.338.00 20,708.92 14.291.08 2,916.00 29,103.79
Vlsltw Gulde ads 1.500.00 18.725.00 9,750.00 (8,250.00) 14.100.00
Min Income 16,807.00 - 7,483.51 0,116.49 340.07 20,183.73
Square Garden Conyc 5.000.00 - - 5.000.00
Rental Income - 21,673.00 (21,673.00) 2.750.00 22,000.00
Interest Inc Cireckilg 875.00 8D4.5B (804.58) 125.00 102.86 1.190.90
Tata) 2,229.950.00 1479,098.00 1,477,308]1 171 418.00 183,934.25 1,520,847.97
Updated
Travelers
Town Center Fund 676,185.00 449,856.00 447,595.28 228,689.72 58,232.00 55,949.41 443,306.80
Bond Audit Exp 2,000.00 2,000.00 1725.00 275.00 2,000.00 1,725.00 3,375.00
BOM Paying Agent Fe 6,000.00 4,500.00 2,250.00 3,750.00
Workman's Comp Ns 2,575.00 - - 2,575.00
Collection Exp 43,437.00 28.760.00 28,337.78 15,099.22 3.367.00 3,614.83 22.685.39
Transfer to CVB 352,822.00 352.822.00 250,000.00 102.822.00 127.822.00 200.000.00
Transfer to Clean Hon 59,431.00 59,431.00 60.000.00 (569.00) 32.265.00
Pearn Founlekl Malnt 10.00.00 6.884.00 3.555.06 6,444.94 633.00 155.06 1.967.55
Co=d labor - 22,000.00 (22.000.00) 2.750.00 .22.000.00
Satanes 84.453.00 56,304.00 51,491.09 ;32,991.91 7,038.00 2.732.97 48.339.96
Payroll Tax Exp 7,600.00 5,084.00 4,060.16 - 3,539.84 833.00 249.22 3,970.93
IruurdnrsHaalN 3,645.00 2.432.00 (157.23) 3,802.23 304.00 (139.69) 1.080.40
401K Match 2,532.00 1888.00 1,381.18 1,170.82 211.00 114.37 1.378.90
Car Allowance 3.600.00 2400.00 2.250.00 1.350.00 300.00 150.00 2,400.00
AtIvertmig 8, Marmbn 400,000.00 250.000.00 198.157.07 201,842.93 40.000.00 32,409.38 258303.96
Ampon Ido Edison 5.200.00 4.600.00 3.600.00 1.800.00 1,200.00 3.600.00
Airport Advertising %ifif 00 3,000.00 2,970.00 3.30.00 4,455.00
Brochures 100.000.00 69,000.00 102.177.65 (2.177.85) 5,000.00 1.745.95 80,073.88
Welcome Update 20,000.00 16.000.00 - 20,000.00 4,000.00
Signage, Tounwn 10.00.00 6,900.00 8.966.12 1.033.88 400.00 1,537.21 5,378.76
Publication d Dues 2,045.00 1,225.00 1,594.95 450.05 1,145.00
Trevel/Irei ing 5,000.00 3.000.00 3,512.59 1,487.41 2.254.15
Recycug - 661.12 (661.12)
Office Sup E Printing 1.000.00 800.00 1.388.04 (388.04) 100.00 70.00 524.47
Postage 20,00000 12.000.00 151920.06 4,079.94 1500.00 3,493.66 12,876.32
• PMessional Services 7.500.00 5,000.00 5,030.00 2.470.00 825.00 625.00 5,625.00
Slraegic Planning 30.000.00 30.000.00
Audit Expense 2,000.00 2,100.00 (100.00) 2,100.00
Town Center Garden A 10,000.0 2.868.96 7,131.04
Square Gardens - - - 29,244.43
Special Noj=$ - 47,235.07 (47.235.07) 29.27296 4,850.00
Ab Museum 5,300.00 5,300.00 5,300.00 - 7,000.00
AR H.S. Coerces Ctini 17.250.00 17.250.00 17.250.00 - 35.800.00
Ane live 1070.00 1,000.00 - 1.000.00
Bikes. Babes, d SHB 20.000.00 20,000.00 18.796.38 1,203.62
Bikes, Bhre4 & Hot Rc 10,000.00 10,000.00 8,489.17 1.510.63
Comminee for Medi G 2,000.0 2.000.00 1,404.03 595.97
DECA Markelag Fain 1,500.00 1,500.00 1.350.0 150.00 3,000.00
H.S. A1n ar Games 30.000.00 30.000.00 30.000.00 - 15.000.00
NWA Cannes Clark 1.600.00 1,600.00 - 1.000.00
Saturday of Champiens - 2.500.00 (2.500.00) 4.000.00
State Soccer Finns 1,000.00 1,000.00 - 1,000.00 1,750.00
7A State Trac Meal 1,500.00 1,500.00 1.500.00 - 10.000.00
Baseball d Stegall W4 2.500.00 2,5Do.00 - 2,500.00
OkA St Music - 2.288.00 (2.288.00) 16,450.87
Duathlon 5.00.00
4 Slee Volleyball CHs 1,000.00 - - 1.000.00
Iran Pig Festival 2,500.00 2.500.00 - 2,500.00
Joe Martin Stage Raw 3,200.00 3,200.00 - 3,2(10.00 3.000.00
Neu School Beside 2,00D.00 2.000.00 2,257.26 (257.26)
Ozark Valley Torsion 500.0 500.00 - 500.00 1.000.00
Feyeuville Night Jam - - -
OzarsmausyMuseun 1000.00 1,000.0 15D.00 850.00 500.00 307.08
Scar Splash 5.000.00 5,000.00 5,000.00 - 5,000.00
TheeVe6quare0 20,000.0 20.000.00 19,871.88 128.14 2.000.00
Td Sports Kid's d Fam 1,500.00 1,500.00 - 1,500.00
NCM Banned Region 10.000.00 10.000.00 10,000.0 -
NCMTrarJrludoor 7.000.00 7.00.00 10,500.0 (3.500.00)
SEC Terms Tournament
SEC Mena d Women': 3.500.00 3,500.00 - 3=01)
SECSoMmUChampo 2,000.00 2.000.00 2.000.00 -
Wniton Ars Center 30,000.00 00,000.00 30.495.18 (495.18) 10.000.00
Miss Expense 6,250.00 (9,020.06) 9.020.06 304.55
Repair B Maintenance 75,000.00 50,000.00 10,407.32 64.592.68 6.250.00 585.21 36,496.27
Minor Equip 75.000.00 45,415.00 30,048.14 44.951.86 6,250.00 6,674.00
Depreciation Exp 20,000.00 11.655.00 - 20,000.00 1.665.00
Bank Cheges - 18.94 (18.94) 30.00
Taxes& Ucanses - 9.56 (8.58)
• UnallocaHd Revenue 4.074.00 4.074.00 - 4.074.00
Total 2.229.849.00 1,842.890.00 1.471.265.73 266.230.00 139.140.55 1.355.915.65
Fayetteville Town Center
Sem of Bunget, Ruvenue and Expanse-MMuned Goole Basis Month Ending August 2010
• 2010 2010 201() 2010 August Au9usl 2009
Annual Budget Year To Date Year To Date Yeaf Monthly Monthly Year To Date
Accumulated Actlwl Balance Budget Ac1001 Actual
Budget
Revenue
Rental Ind Sewim - -
Actual 09 304,880.00 250,66800 233,688.09 101.211.11 3181000 10,13244 252.92742
Imeresr - Checking 480.00 320.00 31291 167.09 40.00 40.65 369.53
Panning Revenue -
Dally 9,000.00 6,614.00 4,36800 4,632-00 684.00 349.00 6,782.30
Leauca 10,000.00 9.29900 12,286.17 (2.288.17) 2173996 10.619.24
Gales Tax Fxp (3,683.00) (2,684.00) (2,52864) (1,134.46) (33300) (168.00) (6.021.00)
3p4c101 Pr0)ects 0.200.00 6.00000 9.200.00 5195039
Mise Revenue - 12,4817.6 (12,461.25) 0.94
Tmllalur
Total 416,897.00 2.60.235.00 260,550 88 32,307.00 FUN 04 270,014.62
Expenses
Sala"BufK'Tit9 142,33200 87,584.00 78.317.44 04111466 10.948.00 5,91874 97,917.62
Commisslons 30.000.00 2f1,00000 13,414.06 16,585.94 2.60000 1 ,827.38 16,50148
Conran La00f - 9,423.30 (0,42330) 792.50 802.50
POyfoll Taxes 14,495.00 9.36000 7,77$.90 6.721.02 1.170.00 80180 9.,1116 6A
Credit Cato DisnmmL^ 3,900.00 2.600.00 1,785 '/U 2,11427 325.00 280.92 3,004.51
Insumilce 15,80000 10,400.00 0,448.30 6.16470 1,300.00 0744 10,359.07
401KMatch 3.720.00 2148000 1,042.47 1,67753 310.00 129.08 274920
U6lifiae 700.00 -
Weter 8,225.00 4110000 4,019,05 2.205.95 650.00 621.26 3,46231
Phone 8,980.00 10,446.00 5354. 14 3.60588 75000 45.00 5,8113.30
Ekotddry 64,741.00 35,10800 37,334.36 27,406.64 4,960.00 8.461.05 44,80188
Gas 11,969.00 9.010.00 7 gM 68 3.484 34 5200 114.77 8.250.05
Cade I IM OD 79500 71514 384.88 90.00 09.40 80540
Recycle Dumpater 1.980.00 1,155.00 60112 1,31098 16500 105.20
Postage 13600 135.00 542.27 (40727) 6590 9800
Contract Swif &
Offies Expense 2,683.46 (1683 48) 726 64 3.504 23
linens 20,504,00 12.406.00 15,099 Be 4,80404 1,730.00 2,010.74 14.454.25
Ouraide Lourldry, 3,771 00 .2,771.00 - 3,'/71.00 IrO.00
• Repairs 6 Melntenanf 60,750.00 32,011000 51,059.17 8,80063 1,50D.00 4,710.83 31,865.93
Matanala 8 GupPllou 5.00000 3,400.00 5,000.00 400.00
Advertising 6 Promo 3,000.00 31000 00 1,676.14 1.323.66 2,218.00
TravellTmining 500.00 800.00 2,6000D (7,000.00) 10000 (669.12)
Buildin(I Insurance 9,00000 - 9,000.00
'I axes & Umnsea 3,035.00 3.035.00 73500 2130000 235.00 2,310.30
Special proledu 61200 u0 5,000.00 10.700.07 (4,500.07) 4,16202
Mix 451.89 (451 22)
Ben% Charges 48.76
security - 3,67421 (3,074.21) 469.00 4,845.93
Tranaerin -
Total 418,89700 255,99200 267,793.02 2/,200,00 25,36'[.56 208,22038
•
Convantinn Vlaluw Bureau
Sant of BudgAt, Revenue. and Expense•M9d106d Cash Baas MOn01 Ending August 2010
• 2010 2010 2010 2010 August August 2009
Annt50 Budget Year To Date Year3'0 DUtu Year 04011111y Uon011y Yeor To Date
AMUMUlated Actual Balartou Budget Actual Actual
Budget
Revenue
Tranaler from A&P 352,906.00 250,00D.00 250,00000 102.008.00 200,000.00
Interest 600.00 400.00 447.40 15200 50.00 7766 33769 ',
Partnership Dues• 9,200.D0 0.400.00 5,000.00 4,200.00 7,30000
Travel Rem 3100000 1,500.01 - 31000.00 2109665
Vist. Ca. Stare 15,000.00 9,00000 15,937.00 (93700) 1.200.00 3.891.50 12,469.28
Special Projects - 9,93505
First Thursday 2,400.00 1,60000 300.00 2,100.00 200.00
OUS01161 1,50000 1,500.00 - 1.500.00 500.00
FOM Festival 2,500.00 2,60000
pralmif 805coull 15,000 un 15.000.00 16170U on (1,708.00) 16.000.00 18,708 00
Otner Income 4,075.00 (4.07600) 6002.43
Tetpl 402,108.00 285.400.00 292,40740 1886000 20,87705 289,630.85
Expenses
Sslerr�Uene0ts 231 ,091.00 1471512 On 128.489.15 10750186 18,43900 9,384.38 126,781.82
Payr) Tee Exp 20,775.DD 13,200.00 11.096.86 0978.14 1.850 DO 72-297 10,433.24
Insurence•Heelm 21,766.00 13,650.00 11,498.70 10,25830 1.950.00 (108.74) 13,043.65
401K Match 6,510.01) 4,384.00 2,932.42 3.843.58 548.00 28303 3,418.25
UUliUes - -
Telephone 7.125.00 4,500.00 2.701 51 41343.49 026.9D $23.08 4.422.10
Electricity 4,195.00 2,800 110 2,811.44 1,383 fie 80000 410.64 2172132
water $50.00 370.00 341.65 208.15 45.00 5305 367.75
Conv B Tourism Develop 23,en0 00 16,400.00 161311 08 7,400.32 2.000.00 3107944 39.880.31
PreMler BasehAll 15.000.00 15,000 on 2,835 00 12.166 00 15,000 00
rfavei & Training 92,52000 26,620.00 2180793 10,91207 4.25000 0(17 38 11,130.23
PubllcadwsuDues 3.220.00 3,22000 2.802.00 41800 200.00 1,00700
RepairMainttenanco 2.000.00 1.600.00 428.51 1.571.49 400.00 132.50 3,030.30
Office Supp/printing 8,000.00 6.000.00 4,718.86 4,203.34 500.00 347.42 9108701
Tracking Shwom/Maim 3,500.00 3,500.00 1,895.00 1.805.00
Credit Card Discounts 1.200.00 800.00 689.26 631.72 100.00 113.08 1,27046
Tax" & 6ioen (ASCAF 300.00 300.00 723.08 (423.68) 230.00 1,043,50
Vi3IW CO Store lime 800000 5,320.00 6,61657 (51557) 685.00 3,807.21 7,735.47
• Education RamMnsenwn 3,000.00 3.000.00
Wink Cllalycs 49.75
Parking Expense 1,200.00 80000 80D.00 400011 10000 100.00 Cocoa
Spaniel Project - 1.150.00 (1,150.00) 31102.00
Premier Baseball - 20,694.83 (26.594.03) 20710.00
Fest Thursday 2,400.00 1,600.00 - 2.400.00 200.00
Dickson St 1,5(1n DD 1:500.00w 1,50000 500.00
Film Festival 2,500.00 - ?,X0000
TmInlor Out
Tagil 402,108.00 27113M 00 246,700.67 47,0300 40917.44 240.222.85
•
Clinton House Museum
Stmt of Budget, Revenue and Expense-Modified Cash Basis Month Ending August 2010
• 2010 2010 2010 2010 August August 2009
Annual Budget Year To Dale Year To Dale Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from ABP 59,431.00 69,431.00 60,000.00 (569.00) 32,265.00
Admission 5,400.00 3,600.00 4,045.87 1 ,354.13 450.00 813.67 3,766.63
Special Events 900.00 200.00 - 900.00
Gift Shop Sales 6,600.00 4,400.00 3,067.43 3,532.57 550.00 523.87 4,333.50
Interest 240.00 160.00 92.25 147.75 20.00 23.06 83.83
Other Income 20.07 (20.07) 214.08
Total 72,571.00 77,79100 67,225.62 1 ,020.00 1,360.60 40,663.04
Expenses
Salary+Benefits 36,180.00 24,120.00 20,436.52 15,743.48 3,015.00 1,370.00 19,439.71
Payroll Tax Exp 2,892.00 1,928.00 1 ,797.36 1,094.64 241.00 106.49 1 ,798.54
Insurance-Health 3,951.00 2,600.00 2,038.26 1,912.74 325.00 24.36 46.00
401K Match 984.00 656.00 487.50 496.50 82.00 37.50
Rent 12,000.00 12,000.00 12,000.00 - 12,000.00
lltilities-53690 - - -
Water 500.00 296.00 587.86 (87.86) 37.00 183. 17 296.65
Gas 1 ,300.00 707.00 850.77 449.23 22.00 24.30 708.59
Electricity 1 ,000.00 600.00 680.54 319.46 108.00 152.81 509.94
Telephone Actual 1 ,200.00 800.00 730.63 469.37 100.00 104.16 732.22
Materials & Supplies 1,200.00 800.00 570.77 629.23 100.00 80.72 911.79
Credit Cant Discount! 1 ,000.00 400.00 344.61 655.39 50.00 51.11 830.43
Bank Charges - - - 58.25
Security 264.00 176.00 174.80 89.20 22.00 21.85 174.80
Maintenance/Lawn 500.00 400.00 330.00 170.00 50.00 30.00 380.00
Repair/Maintenance 2,000.00 600.00 268.16 1,731.84 200.00 160.00 38.24
Sales Tax 600.00 400.00 330.00 270.00 50.00 96.00 460.59
Special Projects 1,200.00 800.00 142.30 1 ,057.70 100.00 - 195.61
Publications/Dues 250.00 200.00 104.27 145.73 50.00
Travei/Training 500.00 1,000.00 194.99 305.01 200.31
• Gift Shop Items 5,000.00 3,000.00 1 ,990.99 3,009.01 3,306.42
Total 72,521.00 51,483.00 44,060.33 4,502.00 2,442.47 42,138.09
•
I
FAYETTEVILLE
THE CRY OF FAYETTEVILLE, ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: Mayor Jordan
City Council
A & P Commissioners
CC: Marilyn Heifner, Executive Director of A & P Commission
Casey Jones, City Prosecutor
FROM : Kit Williams, City Attomey �c
DATE : October 5, 2010
RE: Overdue HMR tax collection and possible changes to HMR tax ordinance
The City Prosecutor' s Office was able to collect full payment of overdue HMR
• taxes from four restaurant managers/owners and close their cases during September,
2010 . The total HMR taxes collected for September was $3,681 .07 which leaves his
total year-to-date collection of overdue HMR taxes at $46,151 .42 (around an average
of $5 ,000.00 per month).
On September 13 , 2010, I notified the Mayor, City Council and A & P
Commission that I planned to propose an amendment to the Hotel, Motel and
Restaurant Tax ordinance to expressly require timely filing of the HMR tax forms. I
also asked for any other suggested changes.
Proposal from A & P Commission to tax U of A or Mount Sequoyah
Marilyn Heifner as Executive Director of the Fayetteville A & P Commission
sent me the attached letter to request ordinance amendments to authorize taxing
"university rooms used for summer band, football, basketball, baseball and
cheerleading camps and other events held on campus (in the dorms) . . . ." She also
requested an amendment so that the Mount Sequoyah Assembly Center be taxed for
use of their short term housing facilities.
b
• I have not spoken with the Arkansas Municipal League official who informed
Marilyn that the University dorm rooms (for stays less than 30 days) and Mount
Sequoyah Assembly Center housing were susceptible to Hotel, Motel and Restaurant
taxes, but I question that advice given the wording of the HMR tax statute' s authority
to collect taxes.
"The gross receipts or gross proceeds from renting, leasing, or
otherwise furnishing hotel, motel, house, cabin, bed and
breakfast, campground, condominium, or other similar rental
accommodations for sleeping, meeting, or party room
facilities for profit in such city or town, but such
accommodations shall not include the rental or lease of such
accommodations for periods of thirty (30) days or more."
A.C.A. §26-75-602(c)( 1 ) (emphasis added)
The only way a University of Arkansas dorm room could fit within the
accommodations to be taxed definition is by falling within "or other similar rental
accommodations for sleeping, meeting, or party room facilities for profit . . . ." I
question whether a dorm is actually "similar" to a hotel, motel, house, cabin,
campground or even a condominium. Secondly, all these things as well as "other
• similar rental accommodations" are modified by the phrase "for profit." I doubt if the
University of Arkansas as a governmental entity could be fairly classified as renting
dorm room "for profit." The same issues would be troubling when considering the
Mount Sequoyah Assembly which I believe is a nonprofit, religiously owned and
operated retreat center.
I will inquire of the University and Mount Sequoyah about whether they have
been paying sales and use tax for the furnishing of dorm rooms or rooms at the
religious retreat. A.C.A. §26-52-301 Excise tax levied which is the 3 % state sales
and use tax defines as taxable the "Service of furnishing rooms . . . by hotels,
townhouses, rental houses or other accommodations . . . by any other provider of
accommodations to transient guests (less than one month)." A.C.A. §26-52-301 (3 )(A)
This sales tax definition does not include "for profit" nor the word "similar."
Instead it uses the very broad (almost all encompassing) term of "any other provider
of accommodations ." (emphasis added). This is a broader authorization and
requirement for any "provider of accommodations" to pay sales tax than exists in the
more limited definition of who can be forced to pay HMR taxes. Thus, it would be
interesting to know if the University or the Mount Sequoyah Assembly pays sales tax
• for the provision of dorm rooms to summer "campers," or for "transient guests" at the
Mount Sequoyah Assembly. I will send this memo to the U of A as well as Mount
2
• Sequoyah Assembly for their comments and information about the payment or
nonpayment of sales tax for their short term room rentals.
Policy Decisions
My above comments concerned only the legal issues involved if an attempt
would be made to apply HMR taxes to the University of Arkansas for using its dorms
for summer camps and to the Mount Sequoyah Assembly Center. Even if it was legal,
the A & P Commission and City Council would need to agree that it was good policy
to amend our HMR tax ordinance to attempt to apply it in the manner suggested by
Marilyn Heifner. That is your decision and not one for any comments by me.
Other Updating Changes
We can legally change our HMR tax ordinance to match state law by including
the requirement to pay HMR taxes for renting accommodations including "house,
cabin, bed and breakfast, campground, condominium or other similar rental
accommodations . . . ." A.C.A. §26-75-602(c)( 1 ). Such a change would not require an
attempt to apply the HMR taxes to University dorm rooms nor to the housing at the .
• Mount Sequoyah Assembly Center. The City can be more restrictive in applying the
HMR tax than state law, but it cannot exceed (or be broader) than the state law
authorization. Thus, we would not have to include (and then tax) "house" rentals for
less than thirty days or we could include such "house" rentals if the house was used
more than once or twice a year as a short term rental. That would make the HMR tax
more difficult to administer on short term house rentals (we would have to show
multiple rental use to apply the tax), but it would remove once a year short rentals of
houses for Bikes, Blues and Barbeque or other annual events.
If the City Council would not like to include "campgrounds" (which probably
ate could be left out of our levying ordinance.
would include RV parks), such a category y g
I need input from both the A & P Commission and City Council over how broad an
amendment should be made in the hotel/motel portion of the HMR ordinance. We
can exactly match state law or remove categories that the City Council does not
want to tax. A hearing at the Ordinance Review level to gather citizen input might be
appropriate.
I
•
3
• Fayetteville A&P Commission
• [CV�I ! :� i e PO Box 4157
Fayetteville, Arkansas 72702
A R K A N S A S
September 23 , 2010
TO: Kit Williams, City Attorney
CC: Mayor Lioneld Jordan
FROM: Marilyn Heifner ZrY
Executive Director
RE: Amendment to HMR ordinance
• I applaud your efforts to amend the HMR ordinance to deal with business who are failing to
turn in their HMR forms showing how much is owed to the City.
I have talked to the attorney for the Arkansas Municipal League regarding the collection of
HMR taxes for university rooms used for summer band, football, basketball, baseball, and
cheerleading camps and other events held on the campus where participants do not stay 30
days. He indicated to me that the state legislation allowed us to collect HMR for these
summer camps, etc.
Because University dorm rooms are used, they are in direct competition with our hotels. The
same is true of Mount Sequoyah who rents rooms for football games. Since you are
amending the HMR ordinance, could you clarify our ordinance so that we can collect HMR
taxes from rental of those rooms for shorter than the 30 day period?
i
•
KIT WILLIAMS
FAYETTEVILLE CITY ATTORNEY
ID J . HITAKERsistant Cit}' Attorney*AV
dy Housley Mklk
Office Manager THE CITY OF FAYETTEVILLE, ARKANSAS
Phone (479) 575-8313 113 W. Mountain, Suite 302
FAX (479) 575-8315 Fayetteville, AR 72701-6083
October 5, 2010
Mr. Scott Varady Mr. John Altman
Associate General Counsel Mount Sequoyah Assembly Center
University of Arkansas 150 NW Skyline Drive
Fayetteville, AR 72701 Fayetteville, AR 72701
RE: Proposed change in HMR tax ordinance and possible application to
• University dorm rooms for summer camps, Walmart annual meeting, etc.
and to Mount Sequoyah Assembly Center
Gentlemen:
Enclosed please find my memo . to the City Council and A & P
Commission concerning the Executive Director of the A & P Commission s
letter recommending applying the Hotel, Motel and Restaurant taxes for .
room rentals at your institutions.
I do not know if the Department of Finance and Administration has
officially ruled on the application of state and local sales tax for short term
rentals of -your rooms or whether the Attorney General has opined on the
application of sales tax or HMR taxes for short term rentals of your. rooms.
Any court decisions, DF&A rulings or AG Opinions on this issue would be
appreciated. I specifically would ask whether you have ever paid sales and
CLINTON K. JONES r® n MANDY FINKLEA
CITY PROSECUTOR p / � � / oUhICE ck@ci.ADMINISTRATOR
BRIAN THOMAS eJy Y E-mail:l: hoONE: (479L 575.83vlRe.ar.us
ARKANSAS PHONE: (4791575$377
�E147x1 s7s-837e
PUTY CITY PROSECUTOR
Hot Chaska: (479) 575-9254
OFFICE OF CITY PROSECUTOR FAX (479) 575-8373
MEMO
TO: K. Williams
Fayetteville City Attorney
FROM: Casev Jones
Fayetteville City Prosecutor
DATE: October 4, 2010
RE: Status of Active HMR cases
I . A Fare to Remember Paul B. Parenti Paid: $218.00
Jayne E. Parenti Delinquent Balance: -0- (6 & 7, 10)
Case Closed
�. Acambaro Four Jesus Socarro Delinquent Balance: $ 1 ,468.04 (5 & 6, 09)
Active Criminal Summons
3 . Brenda's Drive-In Collin L. Wilkins Paid: $ 180.70
Delinquent Balance: -0- (5 & 6, 10)
Dismissed @ Arraignment: 9/27/10
Delinquent Balance: -0- (7/10)
Dismissed @ Arraignment: 9/27/10
4. Butcher Block Gary W. Bell Court Ordered to pay $200.00 Per Month
Delinquent Balance: $ 1 ,871 .28
Active Contempt of Court
5 . Dad's 62 Diner Timothy R. Pollock Paid : $39.45
Delinquent Balance: -0- (6 & 75 10)
Case Closed
6. Dominoes Pizza Lloyd W. Hardison Delinquent Balance: $4,590.66
TD: 7/08/09 — Court ordered topy
$200.00 a month
Criminal Summons (Fail to Pay HMR)
• Trial Date: 9/15/ 10 — No Show
Active FTA Warrant
Telecommunication Device for the Deaf TDD (479) 521-1316 176 South Church, Suite 2 - Fayetteville, AR 72701
Kit Williams
ctober 4, 2010
age 2
7. Drifters, The Club John M. Dortch Delinquent Balance: -0- (3/ 10)
Arraignment: 7/23/ 10 - No Show
FTAS Warrant
Arraignment: 9/3/10 — No Show
FTAS Warrant — TD: 10/25
Delinquent Balance: -0- (5/10)
Arraignment: 9/3/10 — No Show
FTAS Warrant — TD: 10/25
8 . Frulatti Mary A. McNeil Delinquent Balance: $409.34
Todd E. McNeill
9. Hogwild Pizzeria David S. Mackey Delinquent Balance: $ 1 ,330.00 ( 1 — 3, 09)
Delinquent Balance: No Forms (4/09)
TD: 10/28/09 — 90 days to pay
TD: 7/14/ 10 (Fail to Pay HMR)
Settled (90 days to pay)
: 0. Mama Dean's Meneria D. Morrison Delinquent Balance: -0- (5/10)
Trial Date: 10/27/10 (5/10)
Delinquent Balance: No Forms (6/ 10)
Arraignment: 10/08/10 (6/10)
Delinquent Balance: No Forms (7/ 10)
Arraignment: 10/08/10 (7/ 10)
Terry L. Morrison Trial Date: 11 /02/10 (5/10)
Arraignment: '10/08/10 (6/10)
Arraignment: 10/08/10 (7/ 10)
11 . Patron Mexican Grill Steven A. Jones Trial Date: 10/27/10 (5/10)
Active Criminal Summons (6/10)
Raul Mendez, Jr. Trial Date: 10/27/10 (5/ 10)
Active Criminal Summons (6/10)
Delinquent Balance: No Forms (5/10)
Delinquent Balance: No Forms (6/10)
12. Perk on Wedington Shea A. Hamm Paid: $47.00
Delinquent Balance: -0-
Case Closed
13 . Razor' s Edge Alan S. Burton Arraignment: 10/ 18/10
• Barbara A. Burton Arraignment: 10/ 18/ 10
Delinquent Balance: No Forms (5 & 6, 10)
Delinquent Balance: No Forms (7/ 10)
Kit Williams
October 4, 2010
age 3
14. RX Catering Jarrod C. Butler Paid: $2,877.92
Delinquent Balance: -0-
Case Closed
15. Seafood Market Bar/Grill Craig E. Dowd Paid: $ 100.00
Delinquent Balance: $5,222.60
TD: 9/16/09 — Time Pay: $200.00 by the
30'" of every month.
Trial Date: 5/19/10 (Fail to Pay HMR)
Settled — to pay $ 100.00 a month
16. Shanghai Chinese and Hsiao L. J. Shen Delinquent Balance: $3, 190.00
China Garden
17. Soul Restaurant & Lounge Casey E. Dighero Delinquent Balance: $2,243 .65 (3 & 4, 10)
Trial Date: 10/13/10
18. Wilma's Restaurant Wilma J. Walker Active Criminal Summons
Erma L. Rainey Active Criminal Summons
Paid: $218.00
• Delinquent Balance: -0- (6/10)
Delinquent Balance: -0- (7/10)
19. WOW Japanese Bistro Chong N. Kim Delinquent Balance: $38.00 ( 1 & 2, 10)
Delinquent Balance: $398.00 (3/10)
Trial Date: 7/28/10 — Settled
Delinquent Balance: $354.00 (4 & 51 10)
Trial Date: 11 /03/10 (4 & 55 10)
Delinquent Balance: No Forms (6/10)
Trial Date: 12/8/10 (6/10)
Delinquent Balance: No Forms (7/10)
Trial Date: 12/8/10 (7/10)
TOTAL: $3,681.07
CLINTON HOUSE MUSEUM
• MONTHLY REPORT SEPTEMBER
2010
The Clinton House Museum had a total of 121 visitors in September 2010. We've had
visitors from all over the globe ranging from England to Spain to Germany and Poland.
On a national scale, we've had visitors from as far as Massachusetts, Wisconsin, Oregon,
Arizona, Indiana, Florida, Michigan, Nebraska, and Maryland.
On September 11th, we welcomed a bus tour of twenty-six guests. Village Tours, operated
out of Tulsa, OK, was pleased with their experience and is looking forward to a visit next
year.
FIRST LADIES GARDEN
Daniel Keeley, Marilyn Heifner, and Kate Johnson met to discuss future plans for
the Gardens. Next year a campaign will be launched for the engraving of quotes of
first Ladies' to complete the path for the Garden. We will accompany this with a
• second campaign for bricks for the front path. Also, we look forward to expanding
the design-scaping to include the side yard and front beds.
Anticipating spring, Blushing Lady, Yellow, and Apricot Tulips will be planted in
the rotunda of the Garden, and also in the east terra cotta pots. A Boxwood ball will
also be placed in the Urn.
Activity Report
From: 09/01/2010 To: 10/0412010
•ALLYSON
E-Mail
9/9/2010 Society for Commercial Archeology Ralph Wilcox
Annual Conference welcome bags, details on conf
9/21/2010 ASAE Mimi-Cosmo
Annual Meeting bid for the 2012 annual conference
9/23/2010 Bikes, Blues, BBQ Kelly Way-UA
work on spreadsheets for student help
9/28/2010 America In Bloom Ms Laura Kunkle
Annual Symposium request rfp for 2012 symposium
File Note
9/27/2010 Bikes, Blues, BBQ Kelly Way-UA
speak to hospitality class about BBB
9/27/2010 Bikes, Blues, BBQ Mr. Nelson Driver
worked BBB
9/27/2010 ASAE Ms Mary Dandurand
Annual Meeting submitted bid for 2012 conference
Meeting
9/2/2010 First Night Fayetteville Amy Robinson
New Year's Eve Celebration about first night
9/8/2010 Bikes, Blues, BBQ Mr. Nelson Driver
w/ Julie Sill about VIP event at hog haus
9/22/2010 Arkansas Hospitality Association Ms Montine McNulty
• attended travel council board meeting in LR
9/23/2010 Bikes, Blues, BBQ Coleson Burns
final details about BBB, headqrters tent
Phone Call
9/9/2010 Sells Agency Ms. Jade Hart
BBB insert for motorcycle guide
9/23/2010 Arkansas Democrat-Gazette Richard Massey
economic impact of hog game
9/23/2010 Northwest Arkansas Times Kate Ward
Rv sites for hog game
9/23/2010 Northwest Arkansas Business Journal Worth Sparkman
economic impact of hog game and BBB
Press Conference
9/14/2010 Allyson Twiggs-General Find it in Fayetteville
attended PC at the mall for buy fville campaign
JESSI
Blog Entry
9/9/2010 Fayetteville Visitors Bureau
EF-Fay has been named one of the 25 Best to retire
9/15/2010 Fayetteville Visitors Bureau
EF-Fayetteville debuts new commercial
9/17/2010 Fayetteville Visitors Bureau
EF-Fayetteville launches Buy Fayetteville campaign
9/22/2010 Fayetteville Visitors Bureau
EF-Welcome football fans
9/30/2010 Fayetteville Visitors Bureau
EF-BBB kicks off in Fayetteville
Creative
9/14/2010 Fayetteville Visitors Bureau
Added facebook button to group tours page
9/22/2010 Fayetteville Town Center
edited and updated website photo gallery
•Facebook Entry
9/2/2010 Fayetteville Visitors Bureau
EF- Don't miss First Thursday Fayetteville
9/3/2010 Fayetteville Visitors Bureau
EF-Razorback football team takes on Tennesse Tech
9/8/2010 Fayetteville Visitors Bureau
EF-plenty of great indoor Fayetteville activities
9/9/2010 Fayetteville Visitors Bureau
EF-Fay has been named one of the 25 Best to retire
9/14/2010 Fayetteville Visitors Bureau
EF-Visitors Center just got some new postcards in
9/16/2010 Fayetteville Visitors Bureau
EF-Fayetteville named Bike Friendly Community
9/17/2010 Fayetteville Visitors Bureau
EF-semifinalists in the 2011 National Merit Schola
9/20/2010 Fayetteville Visitors Bureau
EF-Ryan Mallett named SEC player of the week
9/22/2010 Fayetteville Visitors Bureau
EF-Visitors Bureau is getting ready for the big ga
9/24/2010 Fayetteville Visitors Bureau
EF- Welcome visiiting Razorback fans
9/24/2010 First Thursday Fayetteville
check out the artists for the October First Thursd
9/27/2010 Fayetteville Visitors Bureau
• EF-tough weekend in Fayetteville for Razorback fan
9/29/2010 Fayetteville Visitors Bureau
EF-Welcome bikers and fans to Bikes Blues and BBQ!
Letter
9/20/2010 Trick or Treat on the Square Julie Pennington
Letter to merchants
Press Release
9/15/2010 Trick or Treat on the Square Julie Pennington
Press release for 2010 Trick or Treat
Twitter Entry
9/1/2010 Fayetteville Visitors Bureau
EFofAUnivProgrms is hosting a poetry slam
9/1/2010 Fayetteville Visitors Bureau
EF-Walton Arts Center officially announced that Ch
9/2/2010 Fayetteville Visitors Bureau
EF-Excited about First Thursday Fayetteville tonig
9/2/2010 Fayetteville Visitors Bureau
EF-2 days until HOG FOOTBALL!
9/2/2010 First Thursday Fayetteville
EF- time for another First Thursday folks
9/3/2010 Fayetteville Visitors Bureau
EF-more than 70,000 fans calling DWOO PIG SOOIE
9/7/2010 Fayetteville Visitors Bureau
EF-one last spot available for fall Kickball
9/9/2010 Fayetteville Visitors Bureau
• EF-Fayetteville is number 15 in CNN's list of 25
9/14/2010 Fayetteville Visitors Bureau
EF-Mayor Lioneld Jordan encourages Fayetteville ci
9/14/2010 Fayetteville Visitors Bureau
EF-Join us for the Buy Fayetteville Campaign
9/15/2010 Fayetteville Visitors Bureau
EF-updated city map has over 300 new streets
9/16/2010 Fayetteville Visitors Bureau
• EF-Chefs in the Garden @BGOzarks
9117/2010 Fayetteville Visitors Bureau
EF-Banff International Film Festival is in town to
9/18/2010 Fayetteville Visitors Bureau
EF-game just went from depressing to great
9/20/2010 Fayetteville Visitors Bureau
EF-if you are going to the game, please wear RED
9/20/2010 Fayetteville Visitors Bureau
EF-Wayettevillear is already getting excited
9/22/2010 Fayetteville Visitors Bureau
EF-Anyone else having problems concentrating? #goh
9/22/2010 Fayetteville Visitors Bureau
EF-#fayettevillear Visitors Bureau is ready for th
9/23/2010 Fayetteville Visitors Bureau
EF-@,ArkRazorbacks for score and quarter updates
9/24/2010 Fayetteville Visitors Bureau
EF-Parachuters practicing for tomorrow#TeamAmerica
9/24/2010 Fayetteville Visitors Bureau
EF-goodyear blimp is in town for the game. . .w00000
9/24/2010 Fayetteville Visitors Bureau
EF-tents for football game.. . #gohogs #beatbama
9/25/2010 Fayetteville Visitors Bureau
EF-Go Hogs! #wps
9/27/2010 Fayetteville Visitors Bureau
EF-Free fall concert featuring Schwayze TONIGHT
• 9/28/2010 Fayetteville Visitors Bureau
EF-Alabama-Arkansas draws best rating for CBS in 7
9/28/2010 Fayetteville Visitors Bureau
EF-live music schedule for Bikes Blues and BBQ
9/30/2010 Fayetteville Visitors Bureau
EF-#BBB is off to a great start
10/1/2010 Fayetteville Visitors Bureau
test driven an off-road Jeep yet at #BBB?
JULIE
Group Tour
9/11 /2010 Village Tours Ms. Debra Paige
Mystery Tour 2 Motorcoaches- Lunch, Tour and Show
9/20/2010 Baptist Travelers Mrs Nancy Brown
Back Yard and Mystery = GOF
9/23/2010 Blessed Byways Travel Mr Burdell Hensley
VG and BYB= GOF
9/23/2010 The Sunshine Group Mrs Beverly Layton
LOTO and Terra= Red Carpet Booking
9/23/2010 Trinity Baptist Church Mrs Betty Roseborough
LOTO or 2011 Red Carpet
9/23/2010 GET AWAY FOR A DAY! ! Mrs Gail Hurlbut
LOTO and Terra Studios LOTO and Terra
9/25/2010 Community Bank & Trust Mr. Tom Higdon
Mystery Tour Lunch at AQ Chicken and Tour
• Group Tour Packet
9/17/2010 Trinity Baptist Church Mrs Betty Roseborough
Backyard Billionaire Packet= GOF
9/17/2010 Epiphany of the Lord Catholic Mrs Kay Linhart
Mystery & Back Yard Billionaire Tour-GOF
9/17/2010 Regina Nance Travel Club Ms. Martha Terry
Back Yard Billionaire and Cowboy Jelly GOF
9/17/2010 Emmanuel Baptist Mrs Betty Walker
• Back Yard and Polar Express = GOF
9/20/2010 Fun for Seniors Mrs Joyce Watson
New information
9/20/2010 Mayflower Tours Mr Gary Haverkamp
Attend all the same shows new info
9/20/2010 First Baptist Church Mr George Baldwin
BackYard and VG= GOF
9/20/2010 Southern Hills Baptist Mrs Bonnie Wilson
Back Yard and VG
9/23/2010 1st Baptist Church- Senior Adults Mrs Pam Pilote
VG and BYB=GOF
9/23/2010 Barnett United Methodist Church Mrs Dorothy Mitchell
VG and BYB= GOF
9/23/2010 Blessed Byways Travel Mr Burdell Hensley
VG and BYB=GOF
9/23/2010 Christ Family Church Mrs Bobby Burroughs
All new information= GOF
9/23/2010 First Baptist Church Seniors Mr Robert Ellithorp
BYB and Clinton House= GOF
9/23/2010 Forever Young Mrs Gloria Stone
Terra Studios look to book in 2011
d
9/23/2010 West Division Street Baptist Church Mr Duane Smith
All new information= GOF
• Meincl
9/
9/20/2010 Julie Pennington Mrs Julie Pennington
Air Museum Board Meeting
9/22/2010 Julie Pennington Mrs Julie Pennington
Theater Square "Every Christmas Story Ever Told"
9/24/2010 Julie Pennington Mrs Julie Pennington
I Am Spa Girls get aways
MARLO
Creative
9/10/2010 Tri-State Volleyball Challenge Ms. Jessica Phelan
Put together welcome bags for coaches
9/13/2010 USSSA Fast Pitch World Series Don DeDonatis
Fast Pitch World Series Put together packet for bid for James
9/14/2010 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Worked on proposal for Don
9/21 /2010 USSSA Don DeDonatis
Fast Pitch World Series Put together hotel rate flier for bid materials
9/22/2010 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Put together document of all hotel feedback
9/27/2010 Marlo Priest - General
Working on '11 Marketing Plan
9/29/2010 Marlo Priest - General
Research TEAMS list for appts.
9/29/2010 Marlo Priest - General
• Deliver BBB guides to hotels
E-Mail
9/13/2010 USSSA Don DeDonatis
Fast Pitch World Series Issued Hotel Leads
9/15/2010 Midwest Cheer and Dance Association Kim Schaub
Asked Kim to add our FVB logo and link to website
E-Mail Sent
• 9/2/2010 Tri-State Volleyball Challenge Ms. Jessica Phelan
RE: Tri-State Challenge
9/2/2010 American Bicycle Association (ABA BMX) John David
RE: ABA BMX information
9/9/2010 NWA Disk Golf Association Kelly Ganzel
5th Annual Northshore Invitational Emailed Kelly for updates on tournament
9/10/2010 AAU Track and Field
Area 11 National Qualifying Meet Forwarded track costs to Kim
9/10/2010 AAU Track and Field Kim Lynk
Area 11 National Qualifying Meet RE: AAU Athletics National Qualifying Meet 2011
9/14/2010 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament 2011 Premier Costing
9/20/2010 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Sent email to all Premier team hotels
9/21 /2010 USSSA James Morrow
Fast Pitch World Series USSSA Fast-Pitch World Series Bid
9/21 /2010 AAU Track and Field Kim Lynk
Area 11 National Qualifying Meet AAU National Qualifying Meet
9/21 /2010 Tri-State Volleyball Challenge Ms. Jessica Phelan
Tri-State Challenge
9/23/2010 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Touched base w/ Don - follow up after BBB
9/23/2010 AAU Track and Field
Area 11 National Qualifying Meet Emailed Kim Lynk & Joe Swingle
File Note
• 9/3/2010 Marlo Priest - General
Delivered parking maps
9/15/2010 Midwest Cheer and Dance Association Kim Schaub
MCDA website is updated
Meeting
9/13/2010 USSSA Don DeDonatis
Fast Pitch World Series Met w/ James
9/13/2010 Tri-State Volleyball Challenge Ms. Jessica Phelan
Met w/ Jessica at FHS
Phone Call
9/10/2010 AAU Track and Field
Area 11 National Qualifying Meet Called Mike Greninger in Joplin
9/13/2010 USSSA Fast Pitch World Series Don DeDonatis
Fast Pitch World Series Spoke to James @ Parks & Rec. about bid
9/15/2010 NWA Disk Golf Association Kelly Ganzel
5th Annual Northshore Invitational Spoke to Kelly about tournament
9/16/2010 AAU Track and Field
Area 11 National Qualifying Meet Spoke to Kim about '11 bid
9/21/2010 AAU Track and Field
Area 11 National Qualifying Meet Spoke to Mike Greninger about past meets in Joplin
9/30/2010 AAU Track and Field
Area 11 National Qualifying Meet Confirmed AAU meeting with Kim
SHELLY
• E-Mail
9/1 /2010 Shelly Walters - General
Alerted hotels of change in government per diem
9/7/2010 UA Hospitality Department Kelly Way
Volunteers for Tyson event