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Home My WebLink About2010-05-10 - Agendas - Final PLEASE NOTE MEETING TIME CHANGE The Advertising and Promotion Commission will meet on Monday, May 10, 2010 at noon at the Fayetteville Town Center as a Committee of the Whole for the purpose of consideration of special funding requests. Regular A & P meeting will begin at 2 :00 p.m. or when Funding Request deliberations are complete. Lunch will be served for Commissioners and staff. AGENDA ADVERTISING AND PROMOTION COMMISSION May 10, 2010 2:00 p.m. Clinton House Museum I. Call to Order 11. Special Funding Request Allocations III. Reports A. Approval of Minutes for April 12, 2010 regular monthly meeting • B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells IV. Old Business A. Changes to Employee Handbook V. New Business VI. Adjourn ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING April 12, 2010 Commissioners Present: Bob Davis, Tim Freeman, Lioneld Jordan, Brandon Kam, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Neal Crawford Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner CLINTON HOUSE HISTORIC REGISTER PLAQUE DEDICATION Prior to the regular meeting of the A & P Commission, the national register plaque at the Clinton House was dedicated. Approximately 40 guests attended the dedication. CALL TO ORDER Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April 12 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Davis, second by Schmitt to approve the minutes of the March 8 meeting. Motion carried. • HMR COLLECTIONS Marilyn reported that the HMR collections were down 3 .03% for the month of March (February sales). Year to date collections are down 5.50%. Marilyn spoke to Kit Williams about changing the ordinance so that those not turning in forms in a timely manner would be subject to an audit. FINANCIAL STATEMENTS Marilyn also reported on February financials. A & P operationally was as budgeted. Repairs at Town Center were high due to quarterly contracts being paid. CVB is in line with budget, and CHM expenses were lower than budget because payment to UA for rent was not paid until March. CITY ATTORNEY Commissioners reviewed City Attorney Kit Williams' report. It was noted that Cosmopolitan had failed to pay HMR taxes and this information was forwarded to the City Prosecutor' s office. REPORTS CLINTON HOUSE MUSEUM Visitors at the Clinton House Museum included Arkoma Schools Gifted and Talened students and the Historic & Heritage Resources Action Group of FFEAC. The Museum was featured by Meteorologist Jason Adams from KFSM in the Keep It Local segment. The April issue of Cityscapes also featured an article in its "In Your Backyard" series. VISITORS BUREAU 4 Allyson announced that the Visitor Center was open the last two Saturdays. The CVB staff hosted the 2"d annual Hospitality Summit and had a good turnout. CHM signs have been moved to Exit 62. Julie is at Travel South, Marlo is a NAASC, and Allyson will leave for a DMAI conference. Shelly is working on Solar Splash. Brian is managing the First Thursday events. TOWN CENTER The Town Center collected $43,036.40 during March. It' s Prom Season. Bridal Fair had a 68% increase in attendance and vendors were happy with the show. Plants will be replaced on the plaza in the next couple of weeks. The elephant has been a huge success and will be here until May 18. Sales/collections and up year to date. EXECUTIVE DIRECTOR Marilyn pariticpated in a NWA Council focus group on economic development. Work on the Gallery Guide continues with the Fayetteville Forward Creative Economy group. AD AGENCY REPORT Mike Sells said overall in Fayetteville 2009 HMR collections were flat. Statewide, the 1 . 8 cent state tax was down 7.9%. In February, Fayetteville was down 13 .88% and Bentonville was down 11 %. Leads tracking spiked in March. We are up 60%. Jade said print ads were driving people to the website. The agency is working on the Fayetteville tv spot concept. Visitor' s Guide is at print. Advertising target sales was hit. There was 100% participation by the commission. • Leigh distributed web stats. There were 506 downloads and most stayed for 5 minutes on the site. Traffic numbers were up slightly. The main source of referrals was the City website. Now 46% of visitors are from Google, 20% are searching directly for Fayetteville, Arkansas. OLD BUSINESS A. Operational Manual/Commission By-Laws Marilyn presented copy for the Operations Manual regarding insurance, professional services, and contracts. She also introduced a new sections on financial interest and authority to contract with the Commission for the A & P Commission By-Laws. Moved by Jordan, second by Rhoads to approve the sections above. Motion approved. NEW BUSINESS A. Sustainability Requirements and Guidelines for HMR special event funding The Commissioners discussed sustainability requirements for special project funding. The following will be added to the funding request form: # 16. Please describe your efforts to include environmentally acceptable and sustainable practices in your event. Also added will be the following statement: The A & P Commission encourages new events and special event funding is designed to be used as seed money for those new events. • • FREEMAN RESIGNATION Tim Freeman announced his resignation as Commissioner and Chairman immediately. He has accepted a position in Little Rock with Intercontinental Hotel Group. The Commissioners asked that the Mayor stand as Chair until a new Commissioner can be appointed and Chairman elected. There being no further business, the meeting was adjourned. Respectfully submitted, (�GZ�.G�-� a•�deC Marilyn Heifner Executive Director • • Advertising and Promotion Commission For month of April 2010 Current Year HMR Collected (2120.0912.4101 .00) $ 183,436.20 Prior Year Collected (2120.0912.4101 .01 ) $ 3,866.70 First Security Investment Interest Revenue (2120.0912.4708.00) $ 3,219.22 Total Revenues $ 190,522. 12 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3,746.06) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (1 ,125.00) Town Center Bond Payment (2120.9120.5712.00) $ (55,949.41 ) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (60,820.47) Total Check to A&P $ 129,701 .65 • • • • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2007-2010 2007 2008 2008 2009 2009 2010 2010 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,620 $174,005 4.43% $166,214 -4.48% $166,645 0.00% February $1500088 $158,693 5.58% $167,141 5.32% $143,940 13.88% March $157,317 $172,804 9.84% $180,027 4. 18% $174,568 3.03% April $171 ,562 $183,672 7.06% $191 ,542 4.28% $1871730 2.00% May $165,779 $175,064 5.60% $190,320 8.71 % June $177,594 $194,447 9.49% $190,237 -2. 17% July $1730079 $188,253 8.77% $180,944 -3.88% August $160,560 $174,648 8.77% $167,897 -3.87% September $1722373 $190,244 10.37% $176,463 -7.24% October $180,324 $1870125 3.77% $189,728 1 .39% November $185, 111 $197,814 6.86% $190,887 -3.50% December $170,506 $174,682 2.45% $174,568 0.00% Total $ $29030,913 $2,1719451 6.92% $29165,969 0.00% $672,884 4.54% \filename Keith M. Glass, CPA WOW 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846-3424 (479) 571-0812 fax fax (479) 846-4314 May 6, 2010 Fayetteville Advertising and Promotion 113 W. Mountain Fayetteville, AR 72701 Dear Board Members, I have compiled the accompanying statements of assets, liabilities, and capital - modified cash basis of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of March 31 , 2010, and the related statements of budget, revenue and expenses — modified cash basis for the period then ended, and three months then ended and the period then ended last year and three months then ended last year, and the related statements of revenue and expenses — modified cash basis for the previous twelve months, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statement information that is the representation of management. 1 have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the modified accrual basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, capital, budget, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Sincerely, Keith M. Glass, CPA • Email: keith@nwacpa.com www.nwacpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis March 31 , 2010 • ASSETS Current Assets CVB Cash in Register $ 100.00 CI4M Cash in Register 100.00 Arvest A&P General #4856 7545460.87 1 st Security A&P General #8714 1445573.50 1 st Sec Fay Town Ctr #8722 505789.98 1 st Sec. Clinton House #8749 133424. 11 1 st Sec. Conv Visitor #8730 719592.91 Arvest Payroll Account #4636 179068.08 Accounts Receivable 18.48 Due From Other Funds 3,835.09 Investments 177845669.76 Investment Adj to Market 45256.62 Total Current Assets 21844,889.40 Property and Equipment Furniture and Fixtures 31 ,470.85 Equipment 1719560. 14 CVB Building 9215632.37 CVB Land 1985621 .00 Building Additions 318,677.24 Accum. Depreciation (2955778.46) Total Property and Equipment 113465183. 14 • Other Assets Total Other Assets 0.00 Total Assets $ 411915072.54 LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ ( 139323. 12) AFlac 188.46 Colonial Life & Ace Ins Payabl 58. 15 Federal Payroll Taxes Payable 73138.72 FUTA Tax Payable 589. 12 State Payroll Taxes Payable 19669.83 SUTA Payable 13325.37 Due to Other Funds 35594.77 Due to Town Center 63089. 10 Total Current Liabilities 7,330.40 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 7,330.40 • Capital Beginning Balance Equity 35879,562.33 Unresticted Fund Balance 2589274.40 Restricted Fund-540 Film Grant 221 .53 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis March 31 , 2010 • Net Income 459683.88 Total Capital 471839742. 14 Total Liabilities & Capital $ 40917072.54 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2010 Current Month Year to Date ORevenues HMR Tax Revenue $ 168,983.93 73.92 $ 46%793. 11 59.99 Prior Year HMR Tax Revenue 37677.69 1 .61 13,261 .02 1 .69 Rental Income 349674.60 15. 17 107,875.76 13.77 Other Income 149661 .25 6.41 16, 184.71 2.07 Parking Revenue 793.00 0.35 11845.00 0.24 Parking Lease 0.00 0.00 31397.39 0.43 Gift Shop Sales 296.35 0. 13 733.38 0.09 Visitor Store 587.66 0.26 11341 . 10 0. 17 Partnership Income 800.00 0.35 21600.00 0.33 Admission Revenue 673.95 0.29 11021 .86 0. 13 Interest Income Investments 31219.22 1 .41 9,486.86 1 .21 Interest Income Checking 226.05 0. 10 616.24 0.08 Transfer In 0.00 0.00 155,000.00 19.79 Total Revenues 2283593.70 100.00 783, 156.43 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 33.09 0.00 Total Cost of Sales 0.00 0.00 33.09 0.00 Gross Profit 228,593.70 100.00 783,123.34 100.00 Expenses Signage- Tourism 2,266.31 0.99 33794.24 0.48 Credit Card Discounts 392.03 0. 17 733.43 0.09 Bank Charges 0.00 0.00 16.97 0.00 Parking Expense 100.00 0.04 300.00 0.04 Advertising & Marketing 25,750.31 11 .26 829100.89 10.48 Brochures 12,000.00 5.25 39,615.79 5.06 Accounting & Legal Fees 600.00 0.26 11890.00 0.24 Office Expense 537.77 0.24 41211 .49 0.54 Visitor Store Exp (579.24) (0.25) 1 ,060.84 0. 14 Insurance & Health Benefits 3,203.65 1 .40 9,044.09 1 . 15 408 (P) Company Match 897.92 0.39 2,242.93 0.29 Car Allowance 300.00 0. 13 750.00 0. 10 Telephone Expense 967.44 0.42 3,259.29 0.42 Postage and Shipping Expense 626.29 0.27 41455.84 0.57 Tracking Software 11695.00 0.74 11695.00 0.22 Rent 12,000.00 5.25 12,000.00 1 .53 Maintenance/Lawn 30.00 0.01 30.00 0.00 Repairs & Maintenance Expense 5,921 .68 2.59 22,325.95 2.85 Kamensky Fountain Maintenance 149.95 0.07 11977.82 0.25 Linens 815.93 0.36 55150. 16 0.66 Publications & Dues 11479.00 0.65 39548.95 0.45 Travel/Training Expense 2,593.91 1 . 13 115234.88 1 .43 Collections Expense 31453.23 1 .51 99661 .08 1 .23 Payroll Tax Expense 3,577.26 1 .56 81542.32 1 .09 Convention Development 1 , 100.63 0.48 55016.45 0.64 Contract Labor 4,497.50 1 .97 11 ,027.50 1 .41 Commissions 21228.00 0.97 4,771 .50 0.61 Wages Expense 357663.68 15.60 869193.09 11 .01 Electricity Utility 42158.25 1 .82 13,524.92 1 .73 • Gas Utility 3,251 .81 1 .42 79803.05 1 .00 Water Utility 552. 15 0.24 1 ,459.31 0. 19 Cable 89.39 0.04 268. 17 0.03 Recycling 165.28 0.07 495.84 0.06 Security 564.52 0.25 11932.96 0.25 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2010 Current Month Year to Date • Airport Advertising 0.00 0.00 11485.00 0. 19 Minor Equipment 220.00 0. 10 8,206.28 1 .05 Airport Info Booth 0.00 0.00 15200.00 0. 15 DECA 0.00 0.00 15350.00 0. 17 AR Air Museum 0.00 0.00 5,300.00 0.68 Theatre Squad 2,852.71 1 .25 6,823.87 0.87 Bikes, Babes, & Bling 185.73 0.08 19535.73 0.20 Bikes, Blues, & Hot Rods 39912.50 1 .71 89239. 17 1 .05 National School Boards 257.26 0. 11 2,257.26 0.29 Misc Special Project 29510.35 1 . 10 149934. 17 1 .91 Bond Payments-Town Center 559949.41 24.48 167,848.23 21 .43 Trustee Expense 0.00 0.00 11125.00 0. 14 Transfer OUt 0.00 0.00 155,000.00 19.79 Total Expenses 196,937.61 86. 15 737,439.46 94. 16 Net Income $ 31 ,656.09 13.85 $ 45,683.88 5.83 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2010 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 168,983.93 $ 177,669.45 $ 4695793. 11 $ 499, 153.51 Prior Year HMR Tax Revenue 31677.69 21357. 12 13,261 .02 14,228.93 Rental Income 34,674.60 40,591 .55 1079875.76 1053852.87 Other Income 14,661 .25 168.00 169184.71 550.67 Parking Revenue 793.00 873.00 11845.00 21130.00 Parking Lease 0.00 0.00 39397.39 39554.56 Gift Shop Sales 296.35 912.89 733.38 1 ,554. 18 Visitor Store 587.66 780.56 11341 . 10 21092. 13 Partnership Income 800.00 22400.00 2,600.00 61100.00 Admission Revenue 673.95 471 .51 19021 .86 975.42 Track Tickets 0.00 19.70 0.00 3, 155.70 Special Projects 0.00 35450.00 0.00 9,406.39 Sustainability Summit 0.00 0.00 0.00 14,000.00 Interest Income Investments 39219.22 0.00 91486.86 85004.77 Interest Income Checking 226.05 256.08 616.24 829.64 Transfer In 0.00 0.00 1557000.00 115,000.00 Total Revenues 228,593.70 2299949.86 783,156.43 786,588.77 Cost of Sales Clinton House Gift Shop 0.00 0.00 33.09 423.71 Total Cost of Sales 0.00 0.00 33.09 423.71 •Gross Profit 228,593.70 229,949.86 783, 123.34 786, 165.06 Expenses Signage- Tourism 2,266.31 1 ,354.70 39794.24 2,526.95 Credit Card Discounts 392.03 618.68 733.43 11359.46 Bank Charges 0.00 39.85 16.97 128.05 Parking Expense 100.00 100.00 300.00 300.00 Advertising & Marketing 257750.31' 857008.49 825100.89 110,728.26 Brochures 12,000.00 0.00 399615.79 1 ,947. 19 Accounting & Legal Fees 600.00 625.00 1 ,890.00 11875.00 Office Expense 537.77 2,644. 11 41211 .49 51471 .52 Visitor Store Exp (579.24) 482.80 1 ,060.84 1 ,809.45 Insurance & Health Benefits 3,203.65 5,983.67 9,044.09 91322.80 408 (P) Company Match 897.92 15004.72 21242.93 3,004.61 Car Allowance 300.00 300.00 750.00 900.00 Telephone Expense 967.44 19464.32 3,259.29 4, 121 .89 Postage and Shipping Expense 626.29 2,565.99 4,455.84 61211 .73 Tracking Software 13695.00 0.00 11695.00 0.00 Material & Supplies 0.00 0.00 0.00 95.85 Rent 12,000.00 0.00 12,000.00 125000.00 Maintenance/Lawn 30.00 0.00 30.00 100.00 Repairs & Maintenance Expense 55921 .68 25255.79 22,325.95 149123.95 Kamensky Fountain Maintenance 149.95 256.74 17977.82 529.87 Linens 815.93 21556.21 5, 150. 16 62777.79 Publications & Dues 1 ,479.00 1 , 180.00 37548.95 19809.00 Travel/Training Expense 2,593.91 19803.20 11 ,234.88 69324.67 Taxes & Licenses 0.00 0.00 0.00 293.50 • Collections Expense 3,453.23 39600.53 91661 .08 10,267.65 Payroll Tax Expense 3,577.26 33358.45 81542.32 10,436.86 Convention Development 11100.63 1 ,586.75 55016.45 39261 .75 Research Expense 0.00 0.00 0.00 11700.00 Contract Labor 4,497.50 31181 .25 11 ,027.50 95112.50 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2010 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Commissions 2,228.00 21127.88 4,771 .50 51952.64 Wages Expense 353663.68 37,426.21 86, 193.09 110,446.22 Electricity Utility 43158.25 5,963.41 13,524.92 19,527.07 Gas Utility 31251 .81 21113.44 7,803.05 71647.77 Water Utility 552. 15 575.29 1 ,459.31 11640.20 Cable 89.39 89.54 268. 17 268.61 Recycling 165.28 0.00 495.84 0.00 Security 564.52 131 . 10 1 ,932.96 721 .05 Airport Advertising 0.00 11485.00 19485.00 1 ,485.00 Minor Equipment 220.00 936.74 89206.28 936.74 Airport Info Booth 0.00 0.00 1 ,200.00 12200.00 Coaches Clinic 0.00 342200.00 0.00 35,800.00 All Star Games 0.00 15,000.00 0.00 159000.00 Saturday of Champions 0.00 45000.00 0.00 4,000.00 State Soccer 0.00 1 ,750.00 0.00 11750.00 DECA 0.00 3,000.00 1 ,350.00 39000.00 Square Gardens 0.00 0.00 0.00 29,244.43 Waterski Champion 0.00 0.00 0.00 13500.00 Dickson St Special Project 0.00 61590.00 0.00 69590.00 AR Air Museum 0.00 71000.00 59300.00 73000.00 Theatre Squad 29852.71 0.00 65823.87 0.00 Bikes, Babes, & Bling 185.73 0.00 1 ,535.73 0.00 Bikes, Blues, & Hot Rods 31912.50 0.00 85239. 17 0.00 National School Boards 257.26 0.00 2,257.26 0.00 Misc Special Project 2,510.35 31317.75 145934. 17 3,551 .09 Bond Payments-Town Center 55,949.41 55,413.35 1679848.23 1663240.05 Trustee Expense 0.00 0.00 19125.00 1 , 125.00 Transfer OUt 0.00 0.00 155,000.00 115,000.00 Total Expenses 1967937.61 303,090.96 737,439.46 766, 166. 17 Net Income $ 31 ,656.09 $ (73, 141 . 10) $ 45,683.88 $ 19,998.89 • See Accountants' Compilation Report Clinton House Museum Stmt of Budget, Revenue, and Expanse-Modified Cash Basis Month Ending March 2010 2010 2010 2010 2010 March March 2009 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 59,431.00 30,000.00 30,000.00 29,431 .00 15,000.00 Admission 5,400.00 1,350.00 1,021 .86 4,378.14 450.00 673.95 731.51 Special Events 900.00 - - 900.00 Gift Shop Sales 6,600.00 1,650.00 764.38 5,835.62 550.00 296.35 1 ,547.62 Interest 240.00 60.00 22.27 217.73 20.00 17.26 35.04 Other Income 20.07 (20.07) 36.00 Total 72,571.00 33,060.00 31,828.58 1,020.00 987.56 17,350.17 Expenses Salary+Benefits 36,180.00 9,045.00 6,725.27 29,454.73 3,015.00 2,624.64 7,818.30 Payroll Tax Exp 2,892.00 723.00 639.61 2,252.39 241 .00 256.19 738.18 Insurance-Health 3,951.00 975.00 703.78 3,247.22 325.00 351.89 27.00 401K Match 984.00 246.00 150.00 834.00 82.00 75.00 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 12,000.00 Utilities-53690 - - - Water 500.00 111.00 113.61 386.39 37.00 75.74 111 .40 Gas 1,300.00 533.00 640.76 659.24 138.00 382.43 534.47 Electricity 1,000.00 153.00 191 .46 808.54 51 .00 119.41 153.56 Telephone Actual 1 ,200.00 300.00 312.73 887.27 100.00 104.24 244.94 Materials B Supplies 1 ,200.00 300.00 145.07 1,054.93 100.00 89.17 151.63 Credit Card Discount! 1 ,000.00 150.00 73.46 926.54 50.00 42.72 121.00 Bank Charges - - - 38.35 Security 264.00 66.00 65.55 198.45 22.00 21.85 65.55 Maintenance/Lam 500.00 150.00 30.00 470.00 50.00 30.00 100.00 Repair/Maintenance 2,000.00 200.00 - 2,000.00 Sales Tax 600.00 150.00 31.00 569.00 50.00 Special Projects 1,200.00 300.00 - 1 ,200.00 100.00 155.75 Publications/Dues 250.00 100.00 - 250.00 50.00 Travel/Training 500.00 500.00 94.99 405.01 100.00 Gift Shop Items 5,000.00 1,000.00 33.09 4,966.91 423.71 • Total 72,521.00 27,002.00 21 ,950.38 4,361.00 16,173.28 22,833.84 1 • Convention Visitors Bureau Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2010 2010 2010 2010 2010 March March 2009 • Annual Butlget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 352,908.00 125,000.00 125,000.00 227,908.00 100,000.00 Interest 600.00 150.00 172.87 427.13 50.00 66.84 151.27 Partnership Dues 9,200.00 3,200.00 3,000.00 6,200.00 1,600.00 800.00 6,100.00 Travel Hem 3,000.00 500.00 - 3,000.00 Visl. Ctr. Store 15,000.00 2,600.00 1,551.10 13,448.90 1,000.00 587.66 1 ,987.59 Special Projects - - - 3,205.70 First Thursday 2,400.00 600.00 - 2,400.00 200.00 Dickson St 1,500.00 500.00 - 1,500.00 500.00 Film Festival 2,500.00 - - 2,500.00 Premeir Baseball 15,000.00 - - 15,000.00 Other Income 1,100.00 (1,100.00) 1,100.00 693.91 Total 402,108.00 132,550.00 130,823.97 3,350.00 2,554.50 112,138.47 Expenses Salary+8enefits 231,991 .00 55,317.00 37,766.78 194,224.22 18,439.00 16,909.89 47,221.57 Payroll Tax Exp 20,775.00 4,950.00 3,486.45 17,288.55 1 ,650.00 1,542.60 4,288.99 Insurance-Health 21 ,756.00 3,900.00 4,560.48 17,195.52 1,300.00 1,407.56 4,420.35 401K Match 6,576.00 1 ,644.00 940.15 5,635.85 548.00 376.06 1,366.50 Utilities - - - Telephone 7,125.00 1 ,750.00 684.59 8,440.41 575.00 108.88 1,667.35 Electricity 4,195.00 725.00 1,320.94 2,874.06 225.00 373.04 1,430.86 Water 550.00 135.00 135.06 414.94 45.00 47.03 130.12 Conv & Tourism Develop 23,800.00 2,800.00 5,016.45 18,783.55 200.00 1 ,100.63 3,261 .75 Premier Baseball 15,000.00 - 2,835.00 12,165.00 Travel & Training 32,520.00 9,145.00 10,376.33 22,143.67 2,975.00 2,441.23 5,193.45 Publicetions/Dues 3,220.00 1,370.00 2,470.00 750.00 200.00 670.00 1,025.00 Repair/Maintenance 2,000.00 400.00 251.01 1,748.99 136.56 1,764.36 Office Supp/Printing 9,000.00 2,500.00 2,933.13 6,066.87 1,000.00 258.85 5,004.20 Tracking Sflware/Maint 3,500.00 1,800.00 1,695.00 1,805.00 1,695.00 Credit Card Discounts 1,200.00 300.00 130.57 1 ,069.43 100.00 54.38 348.51 Taxes & Llcenses(ASCAF 300.00 300.00 210.00 90.00 293.50 Visitor Ctr Store Itms 8,000.00 1,998.00 1,060.84 6,939.16 666.00 (579.24) 1 ,809.45 Education Reimbursemen 3,000.00 3,000.00 Bank Charges - - - 26.85 Parking Expense 1,200.00 300.00 300.00 900.00 100.00 100.00 300.00 Advertising & Marketing - 1,150.00 (1,150.00) Special Project - - - 3,162.00 First Thursday 2,400.00 600.00 - 2,400.00 200.00 Dickson St 1 ,500.00 500.00 - 1,500.00 500.00 Film Festival 2,500.00 - - 2,500.00 Transfer Out - Total 402,108.00 90,434.00 77,322.78 28,723.00 26,842.67 82,714.83 • Fayetteville Town Center Stint of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2010 2010 2010 2010 2010 March March 2009 • Annual Budget Year To Dale Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Inc] Service - 99,233.87 Actual 09 394,880.00 103,403.00 101 ,137.30 293,742.70 39,300.00 32,092.60 Interest - Checking 480.00 120.00 93.52 386.48 40.00 36.80 141.95 Parking Revenue - - _ Daily 9,000.00 2,130.00 1,845.00 7,155.00 873.00 793.00 2,130.00 Leases 10,000.00 3,554.00 3,397.39 6,602.61 3,554.56 Sales Tax Exp (3,663.00) (999.00) (1,184.54) (2,478.46) (333.00) (168.00) (1,631.00) Special Projects 6,200.00 5,000.00 - 6,200.00 5,956.39 Mix Revenue - 12,392.25 (12,392.25) 10,911 .25 0.94 Transfer _ Total 416,897.00 113,208.00 117,680.92 39,880.00 43,665.65 109,386.71 Expenses Salary+Benefits 142,332.00 32,844.00 26,199.00 116,133.00 10,948.00 10,064.60 37,487.19 Commissions 30,000.00 7,500.00 4,771.50 25,228.50 2,500.00 2,228.00 5,952.64 Contract Labor - - 2,777.50 (2,777.50) 1,747.50 862.50 Payroll Taxes 14,495.00 3,510.00 2,848.24 11 ,646.76 1,170.00 1,101.85 3,851.53 Credit Card Diswunu 3,900.00 975.00 529.40 3,370.60 325.00 294.93 889.95 Insurance 15,600.00 3,900.00 3,930.36 11 ,669.64 1 ,300.00 1,407.56 4,470.35 401K Match 3,720.00 930.00 680.93 3,039.07 310.00 258.12 1,100.55 Utilities - - - Water 6,225.00 1,450.00 1,210.64 5,014.36 475.00 429.38 1,398.68 Phone 8,960.00 2,220.00 2,261.97 6,698.03 740.00 754.32 2,209.60 Electricity 64,741.00 16,147.00 12,012.52 52,728.48 5,020.00 3,665.80 17,942.65 Gas 11,969.00 6,746.00 7,162.29 4,806.71 1 ,096.00 2,869.38 7,113.30 Cable 1,080.00 270.00 268.17 811.83 90.00 89.39 268.61 Recycle Dumpster 1,980.00 495.00 - 1,980.00 165.00 Postage 135.00 135.00 263.56 (128.56) 65.99 98.00 Contract Services - - - Office Expense - 1 ,008.65 (1,008.65) 196.64 1,719.94 • Linens 20,504.00 5,018.00 5,150.16 15,353.84 1 ,807.00 815.93 6,777.79 Outside Laundry 3,771 .00 850.00 3,771.00 229.00 Repairs & Maintenanr 60,750.00 14,000.00 20,271.83 40,478.17 2,500.00 4,845.12 12,780.19 Materials & Supplies 5,000.00 1,400.00 - 5,000.00 400.00 Advertising & Promo 3,000.00 1,750.00 1 ,131.14 1,868.86 128.14 1 ,766.00 TravelRraining 500.00 400.00 - 500.00 200.00 (869.12) Building Insurance 9,000.00 - - 9,000.00 Taxes & Licenses 3,035.00 - - 3,035.00 Special Projects 6,200.00 5,000.00 7,116.20 (916.20) 2,103.41 233.34 Mix - 451.99 (451.99) 109.00 Bank Charges - - - 29.85 Security - 1,867.41 (1,867.41) 542.67 655.50 Transer In _ Total 416,897.00 105,540.00 101,913.46 29,275.00 33,717.73 106,739.04 • Fayetle rile AP Comnusslan Stmt of Budget, Revenue, and Eapenae-Modined Cash Basis Month Ending March MID 2()10 MID 2010 2010 Martis March Moll • Annual Budget Year To Date Year To Data Year Monthy Monmly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR I" Revenue 2,171,850.00 514,822.00 469.793.11 1,702,050.89 180,507.00 168,983.83 499,153.51 Prior Year HMR Tac Rev - 13,261.02 (13,281.02) 3,6]7.68 14,228.93 Interest 35,000.00 8.756.00 9,488,86 25.513.14 2,916.00 3.219.22 8,004.]7 Visitor Guide ads 1,500.00 125.00 - 1,500.00 Mix lncuma 18.600.00 - 2.692.46 13,907.54 2,850.00 17.463.73 Square Gorden Canyc 5.000.00 - - 5,000.00 Rental Income - 7,923.00 (7,923.00) 2.760.00 8,250.00 Interest Inc ChoOdal 250.00 307.51 (307,51) 125.00 105.15 501.38 To1sl 2.229,950.00 523,953.00 503.463.96 183,548.00 181,385.99 547,602.32 Uponses Transfers - - TownCentaFund 676,165.60 166,696.00 167,846.23 508,336.77 32 58,2 .00 55,949.41 168,240.05 Bach.Wil Exp 2,000.00 2.000.00 Band Paying Agent Fe 8,000.00 1,500.00 1,125.00 4,875.00 1,125.00 Walkman's Camp Ina 2,575.00 2,575.00 Collection EV 43,437.00 10,295.00 9,661.08 33,775.92 3,610.00 3.453.23 10,267.65 Tmnsfera CVB 352,822.00 125,000.00 125,000.00 227,822.00 100,000,00 Trer trey to Clinton Ha 59,431.00 30.000.00 30,000.00 29,431.00 15,000.00 Peace Fountain Maud 10,000.00 2.499.00 1,9]7.82 8,022.18 833.00 149.95 109.25 Contract labor - 8.250.00 (8,250.0) 2,75000 8,250.00 Salaries 64,453.00 21,114.00 15,502.04 88,950.98 7,038.00 8.84.55 17,919.te Payroll Tec Exp 7,600.0 1,899.00 1,568.02 6,031.98 633.00 876.42 1,558.16 Inaumnre-HwM 3,645.00 912.00 (150.53) 3,195.53 304.00 36.64 405,10 401K March 2,532.0 633 00 471.85 2,060,15 211.00 166.74 537.58 Car AW4ance 3,600.0 900.00 750.00 2.650.00 300.00 300.00 900.00 Advertising 8 Mariann 400,000.00 60,000.00 79,819.75 320,180.25 25.000.00 25,622.17 108,982.26 .upon and Booty 5,200.0 1,200.00 1,200.00 4,000.00 1,200.00 A'upon AcveNabg 8,000.00 - 1,485.00 4,515.00 1.485.01) Brochures 100,000.00 10,000.00 39,615.79 60,384.21 5.000.00 12,000.00 1,947.19 Website Update 20,000.00 4.000.00 - 20.000.00 Signage- Tounsm 10.000.00 3,300.00 3,794.24 8,205.76 1,500.00 2,266.31 2,526.95 Publkatbn 8 Dues 2,045.00 725.00 969.95 1,075.05 125.00 500.00 734.00 Trevegl'adnig 5.000.0 2,400.00 783.56 4,236.44 1,200.00 152.68 1,900.34 Recycling 495.84 (495.84) 165.28 Dike Sup d Printing 1,000.00 300.00 135.34 884.66 100.00 381 Peerage 20,000.00 4,000.00 4,181.58 15.818.42 2,000.00 549.60 8,105.33 Prefessbnal Services 7.500.00 1,875.00 1.890.00 5,610,00 825.00 600,00 1,876.00 Shaegk Plarmirg 30.000.0 - - 30,000.00 • Audit Expense 2,000.00 - - 2.000.00 Center Torn Center Geoen 4 10.000.00 - - 10,000.00 Special Gardena 29,200.43 Special Projects 3,578.84 (3,578.94) 408.90 1,500.00 Ab Museum 5.300.00 5,300,00 5.300.007.000.00 AR H.S. Coaches Coni 17.250.00 17.250.00 - 11.250.00 35 17,250.00 .800.00 ae.v Ounces. Bach1.00000 1,000.00 - ,000.00 Mae. bes, 6 Hot 20,000.00 1,535.73 16,464.27 185.73 Bikes, Blues. 8 or G 10,00000 8,239.17 1,760.83 3,912.50 Committee fu Merash 2,00000 - 1,404.03 595.97 DELA star Gams 1,500.00 1,500.00 1,350.00 150.00 1,500.00 3.000.00 H.S. Coaches Games 60,000.00 . - 30,000.00 15.00000 NWA Co aches Clink 1,800.00 1,800.00 - 1,600.00 1,600.00 Saturday of Dnampbns - - - 1.000.00 Slate Saner Finals 1.000.00 - - 1,00000 1.750.00 7A Stere Trent Meet 1,500.00 - - 1,50000 Baseball St WF 2.500.00 - - 2.500.00 Dkkeon SI Muak - - - 6,590.00 uaffIlon 4 State 4 state Vo CWs 2, 0 50().00 - 1.000.0 Ion Pig Festive! 2.500.60 - - 2,50000 Joe MBNStag n Stage Rot 3.200.00 - 3,200.00 Natl itScandal Vaga Boards 2.000.00 2,000.00 2,25]..28 (257.08) 2.000.00 257.28 OraAVa9eY Tnsmbn 500.00 500.00 FeyetlN9e Night cam Ozark lMuseun 1,000.00 500..00 1,000.00' 500.00 Solar Splash 5,000.00 - - 5,000.00 TSport KM'Wed 20,000.00 20.00000 8,823.87 13,176.13 20.000.00 2,852.71 TA Sponte s 8 Fan 1,500.0 - - 1,50000 NCM Ba 10,000.00 - - 10,000.00 NCMTre:cic A indoor urnoor ],000.00 - 7.000.00 SEC Testis Tournament - SEC Men's 6 Waren: 3,500.00 3,000.00 SEC SeArts n 2,000.00 - - 2,000,00 Walton Ane Center 30,000.00 - - 30.000.00 Miac Expense 8,250.00 - 8,250.00 Ri o 6 Maintenance 75,000.00 18.750.00 1,83..11 73.186.89 6250.00 940.00 Mbarr Equip 75,000.0 14,165.00 7,8863.28 87,138.71 1,665.00 22000 838.74 Bank Exp 20.000.00 3.330.00 . 20.(16.00 Bank Cnaryes - 18.97 (18.87) 30.00 Taxes d limnsea - - UnaOoceledRevmue 4,07000 4,074.00 Total 2.M,9a8.00 542.893.00 538,526.93 161,726.00 120.203.93 553,898.17 • FAYET T'EVILLE THE CIT' OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners City Council CC : Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney DATE : May 4, 2010 / RE: Overdue HMR tax collection A letter from the City Prosecutor' s Office brought quick payment of overdue HMR taxes from the Cosmopolitan Hotel in the amount of $ 11 ,753 .25 bringing the • hotel paid in full to date and closing its case. Other collections of overdue Hotel, Motel, and Restaurant taxes brought the monthly total collected to $16,986.26. Year-to-date collections. of overdue HMR taxes are $21 ,059.97. CLINTON K. JONES ® MANDY FINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR E-mall: hotcheck&l.fayettevllle.ar.us BRIAN THOMAS ARKANSAS PHONE: (479) 575-9377 (479) 575.e37e OFPUTY CITY PROSECUTOR HotChacks: (479) 575.9254 OFFICE OF CITY PROSECUTOR Felon : (a7s) s7sas73 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 3, 2010 RE: Status of Active HMR cases 1 . Acambaro Four Jesus Socarro Paid: -0- Delinquent Balance: Forms not turned in Active Criminal Summons (5 & 6, 09) •2. Brenda's Drive-In Collin L. Wilkins Paid: -0- Delinquent Balance: Forms not turned in Active Criminal Summons ( 1 /10) Delinquent Balance: Forms not turned in Active Criminal Summons (2/10) 3 . Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 4. Cosmopolitan Hotel Richard P. Alexander Paid: $11 ,753 .25 Ventures Alexander P. Jerde Delinquent Balance: -0- John C. Nock Case Closed 5 . Dominoes Pizza Lloyd W. Hardison Paid: -0- Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay $200.00 a month Active Criminal Summons • (Fail to Pay HMR) Telecommunication Device for the Deaf TDD (479) 521-1316 176 South Church, Suite 2 — Fayetteville, AR 72701 Kit Williams May 3, 2010 Gage 2 6. Drifters, The Club John M. Dortch Arraignment: 5/21/10 William E. Gran Active Criminal Summons Paid: -0- Delinquent Balance: Forms not turned in 7. Firehouse Subs, #47 Audie J. White Arraignment: 5/21/10 James J. White Arraignment: 5/21/10 Paid: $932.00 (Jan & Feb, 2010) Delinquent Balance: Forms not turned in 8. Firehouse Subs, #101 Audie J. White Arraignment: 5/21 /10 James J. White Arraignment: 5/21/10 Paid: $636.00 (Jan & Feb, 2010) Delinquent Balance: Forms not turned in 9. Froggy's Rodney A. Hall Paid: -0- (Jan — April 09) Delinquent Balance: Forms not turned in 10. Frulatti Mary A. McNeil Delinquent Balance: $829.24 • Todd E. McNeill Letter 11 . Habibi Jordan A. Curtis Paid: $ 166.04 Delinquent Balance: -0- Case Closed 12. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09) Delinquent Balance: $ 1 ,330.00 Paid -0- (April 09) Delinquent Balance: Forms not turned in TD: 10/28/09 — 90 day's to pay TD: 5/12/10 (Fail to Pay HMR) _ 13 . Los Cuates Maria S. Richard Paid: -0- Delinquent Balance: $ 103 .00 Trial Date: 9/02/09 — Settled Active Criminal Summons (Fail to Pay HMR) • Kit Williams May 3, 2010 age 3 14. Mama Dean's Meneria D. Morrison Criminal Summons (4, 6 & 7, 09) Criminal Summons (9 & 10, 09) Criminal Summons (12/09 & 1/10) Delinquent Balance: -0- Arraignment: 4/16/10 — No Show Pending FTAS Warrant Arraignment: 5/7/10 Criminal Summons (2/10) Delinquent Balance: Forms not turned in Arraignment: 5/7/10 Terry L. Morrison Active Criminal Summons (2/10) Delinquent Balance: Forms not turned in 15. Mezza Luna Juan F. Barcenas Active Criminal Summons Francisco C. Soto Active Criminal Summons Delinquent Balance: Forms not turned in 16. On The Rocks Richard E. Reynolds . Delinquent Balance: -0- (7 & 89 09) Delinquent Balance: -0- (9 & 10, 09) • Trial Date: 5/05/10 17. Perk on Wedington Shea A. Hamm Paid: $75.00 Delinquent Balance: $272.00 Arraignment: 4/13/09 - No Show . FTAS Warrant Served Trial Date: 8/26/09 — Ordered to pay $75.00 a month 18. RX Catering Jarrod C. Butler Paid: $3,377.93 Delinquent Balance: $3,377.92 Set for Trial: 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court Served Arraignment: 7/13/09 — No Show FTAS Wan-ant Served TD: 11 /04/09 — No Show Active Criminal Summons Trial Date: 4/7/10 — Guilty Ordered to pay $ 100.00 a month • Kit Williams May 3, 2010 •Page 4 19. Seafood Market Bar/Grill Craig E. Dowd Paid: -0- Delinquent Balance: $5,722.60 TD: 9/16/09 — Time Pay: $200.00 by the 30th of every month. Trial Date: 5/19/10 (Fail to Pay HMR) 20. Shanghai Chinese and Hsiao L. J. Shen Paid: -0- China Garden Delinquent Balance: $3,390.00 21 . Smiling Jack's Jack R. Stewart Paid: $46.04 Kelly C. Stewart Delinquent Balance: -0- Case Closed 22. Willco One Stop J. Rex Williams Paid: -0- James Williams Delinquent Balance: $ 10.42 Letter 23. WOW Japanese Bistro Chong N. Kim Delinquent Balance: -0- (7 & 8, 09) • Arraignment: 12/07/09 — No Show FTAS Warrant - TD: 6/16 Delinquent Balance: Forms not turned in Active Criminal Summons (1 & 2, 10) TOTAL: $16,986.26 • CLINTON HOUSE MUSEUM MONTHLY REPORT APRIL 2010 The Clinton House Museum had a total of 167 visitors in April 2010. As the weather improves, we continue to see an increase in visitors both foreign and domestic. MUSEUM ACTIVITIES AND EVENTS : The Museum welcomed two Group Tours this month. Julie Pennington of the Convention Visitors Bureau hosted a group of forty from Bixby, OK on a Chocolate Tour. Guests were greeted by "Hillary" and "Bill" passing out chocolate kisses and the group hunted Easter Eggs in the First Ladies Garden. A group of Bolivian exchange students also visited the Museum prior to heading to the Clinton Presidential Center in Little Rock. rr UNTO On April 12, we held the Dedication Ceremony for the Induction to the United States' Department of Interior's Register of Historic Places. A bronze plaque featuring Bill and Hillary' s wedding photo was unveiled on the front of the House by Mayor Lionel Jordan, A&P Chairman Tim Freeman, and Executive Director Marilyn Heifner. Many thanks go out to all in attendance including Committee members, staff, press, and friends of the Museum. The Northwest Arkansas Times and Fayetteville Flyer featured this historic event. Citiscapes Metro Monthly also featured the Clinton House Museum as part of its In Our Own Backyard series. The article, written by Susan Wallace, has brought in many visitors not only from out of town, but local as well. April saw the arrival of the Arbor in the First Ladies Garden. We saw the blooming of Hillary ' s favorite flower, the daffodil, and tulips, muscari, and narcissus bulbs planted • earlier this year by the Master Gardeners. Activity Report From: 04101/2010 To: 04/30/2010 ALLYSON 04/vention 22/2010 Destination Marketing Association International Attended CEO Forum E-Mail 4/21/2010 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament details about site visit 4/21/2010 Premier Baseball Championships NWA Baseball Fld Mgrs 16 Under Championship Tournament setting up time for site visit 4/21 /2010 Allyson Twiggs-General John Coleman-City of Fville Green practices for festivals and events 4/22/2010 Premier Baseball Championships Matt Shanklin-UA Athletic Dept 16 Under Championship Tournament Baum usage for tourney this year Meeting 4/1 /2010 First Thursday Fayetteville Karen Gray-Arvest utilizing the arvest plaza during FTF 4/6/2010 Premier Baseball Championships Barry Gebhart-FHS 16 Under Championship Tournament details about renting FHS during tournament 4/6/2010 Arkansas Activities Association Barry Gebhart-FHS Weekend of Champions details about state tourney 4/6/2010 First Thursday Fayetteville Brook Thomas-KNWA KNWA helping with FTF 4/9/2010 Allyson Twiggs-General Jill Rohrbach-Parks/Tourism intro her to Jessi 4/20/2010 ASAE Ms Mary Dandurand ual Meeting attended monthly luncheon ne Call 4/5/2010 Arkansas Activities Association Mr. Joey Walters Arkansas High School Coaches Meeting info about the cosmo hotel JESSI Creative 4/5/2010 Clinton House Museum Kate Johnson Invitation to Clinton House National Register 4/12/2010 Clinton House Museum Kate Johnson Press packet/ packet for National Register 4/23/2010 First Thursday Fayetteville Map & Brochure 4/26/2010 First Thursday Fayetteville Office map for artist spots 4/2712010 Fayetteville Visitors Bureau Cantina Crawl website Facebook Entry 4/1/2010 Fayetteville Visitors Bureau EF-First Thursday announcement 4/2/2010 Fayetteville Town Center TC-elephant picture 4/3/2010 Fayetteville Visitors Bureau EF-Farmers' Market opens 4/12/2010 Fayetteville Visitors Bureau EF-Clinton House National Register unveiling 0/15/2010 Fayetteville Visitors Bureau EF-Beautiful afternoon in Fayetteville 4/22/2010 Fayetteville Visitors Bureau EF-Razorfest 4/23/2010 Fayetteville Visitors Bureau EF-Foursquare special 4/23/2010 Fayetteville Visitors Bureau EF-Springfest 4/29/2010 Fayetteville Visitors Bureau EF-Strawberries at the Farmers' Market Twitter Ent 4/1/2010 Fayetteville Visitors Bureau EF-picture of Mayor unveiling elephant 4/9/2010 Hospitality Summit EF-twitpic-hospitality summit 4/15/2010 Fayetteville Visitors Bureau EF-Tourism quote 4/16/2010 Fayetteville Visitors Bureau EF-Happy Foursquare Day 4/23/2010 Fayetteville Visitors Bureau EF-Foursquare special 4/29/2010 Fayetteville Visitors Bureau EF-Spotted @ the Farmers' Market this morning 4/30/2010 Fayetteville Visitors Bureau EF-Congratulations to the FHS Lady Bulldogs JULIE Convention 4/6/2010 Elgin State Bank Mrs Kimberly Knes Follow up-3 day tour to include Branson and Eureka 4/19/2010 Julie Pennington Mrs Julie Pennington Attended Travel South 10th-14th E-Mail Sent 4/2/2010 Citiizen Security Bank Horizen Club Mrs Lisa Beach 4/6/2010 Community Bank & Trust thigdon@cbthomebank.com tery Tour Catfish Hole Address • 4/21/2010 Community Bank & Trust thigdon@cbthomebank.com Mystery Tour Just wanted to Thank You 4/21/2010 Citiizen Security Bank Horizen Club (beach@citizenssecurity.com 4/26/2010 The Group Travel Leader stacey@grouptravelleader.com Bank Travel and Going on Faith Travel South 4/26/2010 Elvis Presley Enterprises Igriffin@elvis.com Travel South 4/27/2010 Mount Magazine State Park Mrs Heidi Ryan 4/27/2010 Arkansas Department of Parks and Tourism Renee Robison Group Tour 4/6/2010 Community Bank & Trust Mr. Tom Higdon Mystery Tour Tour of Fayetteville Dinner@Catfish Hole Group Tour Packet 4/6/2010 Tours West Mr George Starch New Prospect Meeting 4/5/2010 Julie Pennington Mrs Julie Pennington War Eagle Mill- Doug 4/7/2010 Julie Pennington Mrs Julie Pennington Walton Art Center- Lauren Phone Call 4/6/2010 Travel Tours Ms. Joyce Lawson planing a trip to Eureka 4/6/2010 Village Tours Ms. Jeanne Burke Mystery Tour Send packet of info 4/6/2010 Memories Tours and Journey of Faith Mrs Brenda Robertson new prospect send tour packet 4/6/2010 Silver Chase Tours Mr Jermey Flowers New Prospect-sales call send packet MARLO E-Mail 4/1 /2010 Fleet Feet Andrea Gunnell Run calendar of events from Andrea 4/1/2010 Midwest Cheer and Dance Association Kim Schaub sent reminder for available dates to Kim 4/1 /2010 JAMfest Events Ashley Bickel Contacted Ashley again 4/1 /2010 Razorback Aquatic Club Mr. Scott Berry Setting up meeting w/ Anita & Scott 4/2/2010 Arkansas Activities Association Lance Taylor All Star Week Mtg. w/ Barry on 4/6/10-2pm 4/2/2010 JAMfest Events Ashley Bickel Recd. email back 4/5/2010 Midwest Cheer and Dance Association Kim Schaub Checking availability for April 2, 2011 4/5/2010 Fayetteville Parks & Recreation Mr. Chase Gibson Contacted Chase about potential Kickball tournamen 4/19/2010 Arkansas Activities Association Lance Taylor All Star Week send hotel flier w/ hotel info. and parking map 4/20/2010 UA Swimming & Diving Jeff Poppell Contacted Tonya & Coach Poppell for exact dates 4/20/2010 UA Swimming & Diving Jeff Poppell Schedule is set per Coach Poppell 4/21 /2010 Midwest Cheer and Dance Association Kim Schaub Emailed Barry for FHS dimensions 4/21 /2010 Battle of the Badge James Morrow Softball Tournament Sent hotel info. to James /22/2010 USA Track & Field Mr. Brian Brase Contacted to Brian to follow up 4/22/2010 USA Track & Field Mr. Brian Brase RFP information 4/26/2010 UA Softball Julie Cain NCAA Regionals & Super Regionals Agreements being sent directly to Julie from hotel 4/27/2010 World Spirit Association Wes Miller Championships and/or Nationals Follow up with Wes in April about '11 calendar 4/29/2010 Battle of the Badge James Morrow Softball Tournament Sent James locations of email blast 4/30/2010 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Get written agreements from all fields Issued Lead 4/7/2010 Arkansas Activities Association Mr Barry Gebhart State Soccer Finals Emailing hotels for availability & rates 4/7/2010 Arkansas Activities Association Mr Lance Taylor Weekend of Champions Emailing hotels for rate info. 4/19/2010 Arkansas Activities Association Lance Taylor All Star Week Sent leads to hotels for Coaches Clinic 4/20/2010 Battle of the Badge James Morrow Softball Tournament Emailed hotels for new dates 4/26/2010 UA Softball Julie Cain NCAA Regionals & Super Regionals Got rate from Courtyard Letter 4/15/2010 Ride 2 Recovery Mr. Gary Hanson • Sent thank you note to Lisa Moro for mtg. @ NASC 4/19/2010 BEST (Best Entertainment Sports Television) Cole Campbell Sent thank you note to Kristin Moyer 4/20/2010 AAU Felipe Arboleda Sent thank you note to Debby Batz 4/21/2010 American Bicycle Association John David Sent thank you note 4/21 /2010 AmeriKids Gymnastics Mr. Mike Stanner Sent Thank you note for meeting @ NASC 4/21 /2010 US Lacrosse Ariana Andis-Klein Sent thank you letter for meeting 4/22/2010 National Collegiate Athletics Association Marcus Blossom Sent thank you letter to Liz Suscha etinp 4/1 /2010 Fleet Feet Andrea Gunnell 10 K Run Meeting w/ Andrea here to discuss NY Day Race 4/6/2010 Arkansas Activities Association Lance Taylor All Star Week Mtg. w/ Barry Gebhart 4/6/2010 Arkansas Activities Association Mr Lance Taylor Weekend of Champions Disucssed details 4/6/2010 Arkansas Activities Association Lance Taylor All Star Week Discussed All-Star Week/Coaches Clinic 4/7/2010 Arkansas Activities Association Mr Barry Gebhart State Soccer Finals Discussed details 4/14/2010 NAIA Mr Scott McClure Met Kristin Knopik Gillette at NASC in Columbus 4/14/2010 AmeriKids Gymnastics Mr. Mike Stanner Met @ NASC in Columbus, OH 4/14/2010 Ride 2 Recovery Mr. Gary Hanson Met @ NASC in Columbus, OH 4/14/2010 BEST (Best Entertainment Sports Television) Cole Campbell Met at NASC in Columbus 4/14/2010 AAU Felipe Arboleda Met Debby Batz at NASC in Columbus 4/14/2010 USA Taekwondo Mr. Dave Askinas Met at NASC •4/15/2010 Super Series Baseball Steve Smith Met Steve Smith at NASC in Columbus 4/15/2010 US Lacrosse Ariana Andis-Klein Met at NASC in Columbus 4/15/2010 USA Football Garrett Shea Met at NASC in Columbus 4/16/2010 USA Track & Field Mr. Brian Brase Met Andy Martin at NASC in Columbus 4/29/2010 All Sports Productions Mr. Bruce Dunn Joe Martin Stage Race Brian went to mtg. on 3/28 4/29/2010 All Sports Productions Mr. Bruce Dunn Joe Martin Stage Race Marlo & Jessi going to last mtg. on 5/4 Phone Call 4/1 /2010 UA Razorback Aquatic Club June Invitational Call to introduce & offer assistance Site Inspection 4/30/2010 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Visited all fields & locomotion SHELLY E-Mail 4/2/2010 UA Geosciences Ms Joann Kvamme International PAGES Floodplain Lake Workshop Offered assistance for September conference 4/5/2010 American Institute of Chemical Engineers Jennifer Ross Regional Conference Plans for 2011 conference • 4/5/2010 UA Mathematical Sciences Mary Powers ing Lecture Series Schedule VG delivery for April event 4/6/2010 Hospitality Summit Sent out all invoices 4/9/2010 United States Junior Chamber Sheri Lassiter Outstanding Young Farmers Awards Congress Submitted bid from Clarion 4/12/2010 American Association of University Women Ms. Shawna Thorup State Convention Scheduled VG delivery and offered interns 4/13/2010 Solar Splash Dr William Springer Solar Boat Race Confirmed boat for Lake Fayetteville Festival 4115/2010 UA Graduate School Ms. Diane Cook venues for a dinner for 10-12 VIPS J22/2010 United States Junior Chamber Sheri Lassiter TPKstanding Young Farmers Awards Congress Possible tours and offsite venues 4/26/2010 Battle of the Badge James Morrow Softball Tournament Sent flyer to regional police/fire depts 4/29/2010 UA First Year Experience Justin Smith Orientation Planning VG distribution for Orientation 4/30/2010 UA Housing Offered VGs for summer conferences and camps 4/28/2010 B. E.S.T Baseball Mr. Greg Baxendale Baseball Tournaments FW: Update on teams 4/28/2010 B. E.S.T Baseball 'swalters@experiencefayettevil Baseball Tournaments FW: Update on Rooms Issued Lead 4/1 /2010 United States Junior Chamber Sheri Lassiter Outstanding Young Farmers Awards Congress February group with 300+RN and meeting space Total For Issued Lead: 1 Meeting 4/2/2010 UA Health Science, Kinesiology, Recreation & Dance Dr. Merry Plan for independent study student 4/7/2010 UA Mathematical Sciences Mary Powers Spring Lecture Series Deliver 45 VGs and maps for welcome packets 4/9/2010 UA Graduate School Aygun- 40 hour IREX internship /13/2010 Shelly Walters - General New Candlewood DOS came by to introduce herself 4/15/2010 UA Information Systems Ms Christy Dean Delivered VGs and bags for conference 4/27/2010 Vietnam Education Foundation Gloria Flores Fellows and Scholars Conference Site Visit 4/30/2010 Solar Splash Dr William Springer Solar Boat Race Planning meeting Phone Call 4/12/2010 Neihart Tours Ms. Janet Neihart Looking for Sunday morning activity 4/13/2010 American Association of University Women Ms. Shawna Thorup State Convention Needs official for welcome 4/13/2010 Vietnam Education Foundation Gloria Flores Fellows and Scholars Conference Details for site visit 4/23/2010 B.E.S.T Baseball Mr. Greg Baxendale Baseball Tournaments teams began calling in for hotel placement 4/27/2010 United States Junior Chamber Sheri Lassiter Outstanding Young Farmers Awards Congress Clarion not large enough for business f'� Fayetteville Visitor Center - 2010 Sales & Visitor Count Ian Feb Mar Apr May June July Aug Sep Od Nov Dec Sales Totals $557.65 $354.29 $745.40 $1 ,759.83 2oo9Tota/r $502.70 $670.45 $842.57 $1 ,531 . 11 $2,320.70 1 $2,211 .381 ,919.87 _ $ $2,035.88 $11690.49 $11566.65 $971 .37 $2,385.23 % Change - - - from2009 9.9% -89.2% -13.0% 13.0% Visitor Count 213 209 432 901 2o09Totn%i 235 S8-1-1-5W— 1 906 _11042_ _ __1 ,273 1 , 120 1 , 148 695 747 456 353 4o Change - I I - fronr2009 -10010 -82% 1 -25% 1 -0.50% 2010 Goal = $15,000/year or $1,250/month Yearly $3,417. 17 Monthly $854.29 Totals 1 ,755 Averages 439 4b Change = divide the difference between the two numbers by the starting number then move the decimal two spaces right 2009 Monthly Sales Average=31,554.03 2009 Monthly Visitor Average=742 2009 sales per visitor = $2.10 2010 sales per visitor = $1.95 ADVERTISING INQUIRIES BY STATE - 2010 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL AE 1 1 2 Ptlabama 8 17 17 28 70 Alaska 1 11 3 5 Alberta 1 4 11 2 8 Adzona 6 11 17 7 41 Arkansas 75 42 105 270 492 British Columbia 2 2 1 1 1 5 California 25 30 32 41 1 128 Colorado 9 15 28 9 61 Connecticut 1 7 7 10 25 Delaware 2 1 3 1 7 Florida 22 23 54 44 143 Georgia 9 14 20 19 62 Hawaii 1 2 2 5 Idaho 6 3 9 Illinois 391 43 195 116 393 Indiana 13 33 1181 52 1 1 216 Iowa 16 19 811 30 146 Kansas 27 26 90 75 218 Kentucky 9 15 36 11 71 Louisiana 24 26 21 74 145 Maine 1 3 3 7 14 Manitoba 3 1 4 Ma and 11 12 6 9 38 Mas achusett5 4 7 11 4 26 Michigan 15 24 106 63 208 Minnesota 11 18 98 28 1 155 Mississippi 18 6 18 17 1 1 1 1 58 Mi98oud 781 501 1851 219 532 Montana 1 21 3 6 Nebraska 3 5 40 15 63 Nevada 5 9 7 6 27 New Foundland 1 1 New Ham shire 4 3 1 1 9 New Jerrey 8 8 81 15 39 New Mexico 5 3 6 14 New York 13 29 16 35 93 North Carolina 15 14 17 14 60 North Dakota 2 8 4 1 1 1 1 1 14 Nova Scolia 0 Ohio 23 24 85 48 180 Oklahoma 51 39 56 76 222 Ontario 5 10 9 5 29 Oregon 2 5 13 7 27 Pennsylvania 19 25 18 27 89 Prince Edward Isl. 0 Puerto Rico 21 11 31 1 7 Quebec 9 41 8 21 Rhode Island 2 2 4 Saskatchewan 3 2 1 1 6 South Carolina 6 4 8 13 31 South Dakota 4 4 8 10 26 Tennessee 18 25 26 71 140 Texas 173 85 91 234 583 Utah 2 3 3 8 Vermont 1 1 2 4 Vircilnia 7 15 22 12 56 Washington 11 10 17 8 46 Washington, D. C. 0 West Virginia 3 5 6 6 20 Wisconsin 13 28 122 56 27g Wyoming3 1 q Military1 TOTAL 828 817 1858 7835 01 01 01 01 01 0 0 0 53J6 •