HomeMy WebLinkAbout2010-02-08 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, February 8, 2010 at
2:00 p.m. in the Director' s Room of the Fayetteville Town Center.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
February 8, 2010 2:00 p.m. Town Center
I. Call to Order
Il. Election of Chairman for 2010
111 . Reports
A. Approval of Minutes for January 11 , 2010 regular monthly meeting
B. Financial Report
1 . HMR Revenues — Marilyn Heifner
2. Financial Statements - Keith Glass
3 . Update from City Attorney re: delinquent tax collection efforts — Kit
• Williams
C. Clinton House Museum Report -
D. Visitor Bureau Report — Allyson Twiggs Dyer
E. Town Center Report — Sandra Bennett
F. Executive Director Report — Marilyn Heifner
G. Advertising Agency Report — Mike Sells
IV. Old Business
V. New Business
VI . Adjourn
•
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
January 11 , 2010
Commissioners Present: Bob Davis, Neal Crawford, Tim Freeman, Lioneld Jordan, Robert Rhoads
and Maudie Schmitt.
Commissioners Absent: Brandon Kam
Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner
CALL TO ORDER
Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion
Commission to order on January 11 at the Fayetteville Town Center at 2 :00 p.m.
RIBBON CUTTING FOR TOWN CENTER PARKING DECK
Members assembled at the Town Center Parking Deck entrance to cut the ribbon signifying that the
installation of the LED lighting in the deck was complete. Members of the Commission cut the ribbon
with members of the public watching including Butch Coger (Custom Homes & Commercial
Electronics), Anthony Vigiate (executive vice president of Infinilux), Chamber of Commerce
president/CEO Steve Clark and President of the Board Larry Bittle, staff members of Sells Agency,
• reporters from news stations KNWA and KFSM, and reporter from the NWA Newspapers Skip
Descant, as well as Town Center staff and A & P staff.
The upgrade to energy saving LED lights in the Town Center is one of the most significant of its kind
in the nation. An energy audit and design study confirmed significant savings with the replacement of
144 low bay metal halide luminaries will save the Town Center $ 150,000 over 50K hours. Payoff will
be in 2.49 years.
The environmental impact of the reduced emissions generation from newly installed LED lighting will
result in the following savings in 5 .71 years: saving 102, 141 gallons of gasoline, taking 562 cars off of
the road, and planting 230 acres of trees.
The Commissioners reconvened in the Director's Room.
ELECTION OF COMMISSION CHAIRMAN FOR 2010
The floor was opened for nominations. Rhodes nominated Tim Freeman, Crawford nominated Bob
Davis. Both accepted the nomination. Voting - each candidate received 3 votes. Election will be
tabled until the next meeting so that Commissioner Kam can vote.
MINUTES
Moved by Davis, second by Jordan to approve the minutes of the December 14 with the following
correction: Maudie Schmitt was not present at the meeting. Motion carried.
•
• HMR COLLECTIONS
HMR collections were almost event with last December (08 - $ 174,682 and 09 - $ 174,568) making the
year end collections almost even with last year. Fayetteville leads the way in NWA with other A & P
Commissions down 16%, 10% and 6%. It is a testimony to a staff that has worked hard bringing
business to Fayetteville and worked with hotels and restaurants to maintain HMR collections.
FINANCIAL STATEMENTS
Keith Glass reported that CVB sales were up $5,000 through November in the Visitor Store. Clinton
House revenue and expenses were even. Town Center revenue in May and June was way down, but
expenses were well within the budget guidelines. Overall A & P revenue was down $ 100,000 and
budget numbers were in line. Overall budget expenditures were down $40,000 because Fayetteville
did not host the baseball regional tournament so funds were not needed.
Move to approve financials by Davis, second by Rhoads. Motion carred.
CITY ATTORNEY
Marilyn gave the report for City Attorney Kit Williams. Prosecuting Attorney collected $4,386.04 for
the month. Eighteen businesses were at the prosecutor with two cases closed during the month. For all
of 2009, the Prosecutor collected $71 ,341 .64. In November, 44 restaurants did not submit HMR
collections.
Davis asked again about restaurants not turning in forms and what could be done about the problem.
• REPORTS
CLINTON HOUSE MUSEUIvy 3f
Marilyn reported visitors in December at the Museum. The first visitor from Greenland
completed the Visitor map which now can boast that the Museum has had visitors form all continents.
Annual Christmas Open House was held in conjunction with the CVB. Year end pre-New Year' s eve
party was co-sponsored by Bavarian Cream Designs, Inc and Bliss Cupcake Cafe. The event featured
art by Thomas B. Merritt.
VISITORS BUREAU
Allyson is working with NCAA Indoor Track for 2013 bid. She is encouraging all hotels to
show participants a good time this year so we can get them back. We lost the bid for the 2011 and
2012 meet. She has a meeting with Joey Walters (Arkansas Activities Association) and Barry Gebhart
(Fayetteville athletic director) regarding the All Star Games and Coaches Clinic. She is bidding on
Arkansas Recreation and Parks annual meeting and the Governor' s Conference on Tourism. Tyson
Indoor meet is coming up soon. Starlight Skating Rink opened. It should be a good venue for youth
we bring in for tournaments.
Visitor Store sales were $ 18,648 for 2009. At the store, we specialize in local products including food,
music, Razorback paraphernalia and will soon have Bulldog items.
TOWN CENTER
Sandra reported revenue for the Town Center was down 12% over last December with total
• revenue at $23 , 144.59. We did see a slight increase in booked events in December.
1
• EXECUTIVE DIRECTOR
Marilyn announced the National Parks Service will be in Fayetteville in early April to
announce the steps in documentation for the Butterfield Overland Mail National Historic Trail. She
met with the Fayetteville Forward Creative Economy group regarding an arts brochure. They are
excited and it should be a good partnership for the A & P Commission to produce this brochure. She
worked with Sells in the 2010 planning.
She announced that after discussion with Allyson, they will not pursue the lottery application to the
state to sell lottery tickets at the Visitors Bureau Store.
AD AGENCY REPORT
Mike Sells said the agency has worked with Marilyn and Allyson for the 2010 planning. They have
transitioned web site materials to CVB staff.
Lead generation for the 4`h quarter worked. Visitor guide downloads showed a 96.8% growth over
2008. Inquiries for a hard copy of the Visitor Guide averaged 2, 135 per quarter for the l " 2"a and 3`a
quarters. Fourth quarter inquiries was 11 ,933 .
Jade reported on the Visitor Guide for 2010. They will speed up sales, and print 75 ,000 copies in ' 10.
Website maintained over 100,000 hits in '09.
• OLD BUSINESS
None
NEW BUSINESS
None
There being no further business, the meeting was adjourned.
Respectfully submitted,
a�U � Ale�
Marilyn Heifner
Executive Director
•
Advertising and Promotion Commission
For month of January 2010
Current Year HM174R Collected (2120.0912.4101 .00) $ 5 , 36.05
Prior Year Collected (2120.0912.4101 .01 ) $ 9,016. 17
First Security Investment Interest Revenue (2120.0912.4708.00) $ 3,395.08
Total Revenues $ 169,847.30
Annual Bond Audit Expense (2120.9120.7602.60) $
Collection Expense (2120.9120. 5333.00) $ (3,329.04)
Bank of OK Quarterly Fee (2120.9120.5712.00) $ (11125.00)
Town Center Bond Payment (2120.9120.5712.00) $ (55,949.41 )
2008 Property Taxes on Town Center (2120. 9120.7602.60)
Total Expenses $ (601403.45)
Total Check to A&P $ 109,443.85
•
I
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2007-2010
2007 2008 2008 2009 2009 2010 2010
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $166,620 $174,005 4.43% $166,214 -4.48% $166,645 0.00%
February $150,088 $158,693 5.58% $167, 141 5.32%
March $157,317 $172,804 9.84% $180,027 4. 18%
April $171 ,562 $183,672 7.06% $191 ,542 4.28%
May $1651779 $175,064 5.60% $190,320 8.71 %
June $177,594 $194,447 9.49% $190,237 -2. 17%
July $173,079 $188,253 8.77% $180,944 -3.88%
August $160,560 $174,648 8.77% $167,897 -3.87%
September $172,373 $190,244 10.37% $176,463 -7.24%
October $180,324 $187, 125 3.77% $189,728 1 .39%
November $185, 111 $197,814 6.86% $190,887 -3.50%
December $170,506 $174,682 2.45% $174,568 0.00%
Total $ $2,030,913 $2,1719451 6.92% $2,165,969 0.00% $1669645 0.00%
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
ISPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
CC : Casey Jones, City Prosecutor
Marsha Hertweck, Accounting Director
FROM: Kit Williams, City Attorney
DATE: February 2, 2010
RE: Overdue HMR tax collection
For January, 2010, the City Prosecutor' s Office collected $2,066.30 in
overdue HMR taxes. This is far less than last year' s average of about $6,000.00 a
month. We are still having problems collecting from fairly large debtors and
• receiving the tax forms from several restaurants.
The City Council Ordinance Committee has reviewed and commented upon
the City Administration ' s proposed Business Registry- and License ordinance. It is
hoped that this ordinance, if adopted by the City Council, will help the
enforcement of Overdue HMR taxes and especially the problem of restaurants
failing to turn in their HMR tax forms.
i
•
SNKLEA
yc v le OFFICE OF CITY PROSECUTOR
CLINTON K. JONES MAHDYFl
OFFICE ADMINISTRATOR
CITY PROSECUTOR Ernall: hotchack&l.fayetteville.ar.us
BRIAN THOMAS PHONE: (479) 6768377
(479) 6768379
DEPUTY CITY PROSECUTOR Hot checks: (479) 6768264
FAX # : (479) 5764373
MEMO
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: February 1, 2010
RE: Status of Active HMR cases
_ 1 . Acambaro Four Jesus Socarro Paid: -0-
Delinquent Balance: Forms not turned in
Active Criminal Summons (May & June 09)
Active Criminal Summons (July & Aug 09)
2. Brenda's Drive-In Collin L. Wilkins Paid: $262.00
Delinquent Balance: Forms not turned in
Active Criminal Summons (Sept & Oct 09)
3 . Butcher Block Gary W. Bell Paid: -0-
Court Ordered to pay $200.00 Per Month
Delinquent Balance: $ 1 ,871 .28
Active Contempt of Court
4. China Garden Hsiao L. J. Shen Paid: -0-
Delinquent Balance: Forms not turned in
TD: 2/10/10
5 . Dominoes Pizza Lloyd Hardison Paid: -0-
Delinquent Balance: $4,590.66
TD: 7/08/09 — Court ordered to pay
$200.00 a month
Pending CS (Fail to Pay HMR)
Telecommunication Device for the Deaf TDD (479) 521 -1316 176 South Church, Suite 8 — Fayetteville, AR 72701
Kit Williams
Oanuary 5, 2010
Page 2
6. Froggy's Rodney A. Hall Paid: -0- (Jan — April 09)
Delinquent Balance: Forms not turned in
7. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09)
Delinquent Balance: $ 1 ,330.00
Paid -0- (April 09)
Delinquent Balance: Forms not turned in
TD: 10/28/09 — 90 days to pay
TD: 2/17/10 (Fail to Pay Fines)
8. Los Cuates Maria Richard Paid: -0-
Delinquent Balance: $ 103 .00
Trial Date: 9/02/09 — Settled
Letter Sent
9. Mama Dean's Meneria D. Morrison Active Criminal Summons (4, 6 & 7, 09)
Active Criminal Summons (9 & 10, 09)
• Terry L. Morrison TD: 1/06/09 (4, 6 & 7, 09) — No Show
FTA Warrant - Arr: 2/19/10 (9 & 10, 09)
Paid: $314.60 (Apr, June & July 09)
Delinquent Balance: -0-
Paid: $686.70 (Sep & Oct 09)
Delinquent Balance: -0-
10. On The Rocks Richard E. Reynolds Delinquent Balance: -0-
Active Criminal Summons (7 & 8, 09)
Paid: $728.00
Delinquent Balance: -0-
Active Criminal Summons (9 & 10, 09)
11 . Perk on Wedington Shea A. Hamm Paid: $75.00
Delinquent Balance: $497.00
Arraignment: 4/13/09 - No Show
FTAS Warrant Served
Trial Date: 8/26/09 — Ordered to pay
$75.00 a month
•
Kit Williams
•anuary 5, 2010
Page 3
12. RX Catering Jarrod C. Butler Paid: -0-
Delinquent Balance: $6,755.85
Set for Trial: 12/03/08 — Guilty
Ordered to Pay $200.00 a month
Active Contempt of Court Served
Arraignment: 7/13/09 — No Show
FTAS Warrant Served
TD: 11/04/09 — No Show
Active Criminal Summons
13 . Seafood Market Bar/Grill Craig Dowd Paid: -0-
Delinquent Balance: $5,722.60
TD: 9/16/09 — Time Pay: $200.00 by the
30`s of every month.
Pending CS (Fail to Pay HMR)
14. Shanghai Chinese Rest. Hsiao L. J. Shen Paid: -0-
Delinquent Balance: Forms not turned in
TD: 2/10/10
15. WOW Japanese Bistro Chong N. Kim Delinquent Balance: -0-
Arraignment: 12/07/09 — No Show
Active FTAS Warrant
TOTAL: $2,066.30
•
CLINTON HOUSE MUSEUM
• MONTHLY REPORT JANUARY 2010
The Clinton House Museum had a total of 56 visitors in January 2010 . The Museum continues
to draw in visitors from all areas of the globe. December brought out first visitor from
Greenland. This was officially the only land mass in which the Visitor Map was bare. At this
point, we have had visitors from all continents, including Antarctica.
MUSEUM ACTIVITIES AND EVENTS :
During the month of January, the Art and Photography of Thomas B . Merritt of Bavarian Cream
Designs, Inc . have been on display throughout the Museum. A Reception and Showing was
held on Thursday, January 21 " from 5pm-7pm. The first event of the New Year provided a
great opportunity to draw in outside interests and increase traffic in the Museum.
In the First Ladies Garden, the Urn for the
center of the garden rotunda was placed .,,.
courtesy of Daniel Keeley of DK Designs, —
Inc.
The Clinton House Board of Directors held their luncheon meeting at the House on January 26h.
Members in attendance were Steve Smith, Mark Henry, Marilyn Heifner, and Tim Freeman.
January 27`h was Planting Day. Local Master Gardeners convened at the House to work on the
front and side flower beds. The group weeded the beds and planted over 800 bulbs. Cindi
Cope, of Fayetteville In Bloom donated the assortment of bulbs that included Crocus, Muscari,
Daffodils, and Tulips.
On January 28h, Curator Kate Johnson addressed the Fayetteville Altrusa Club. Members were
excited to hear not only about the Clinton' s time in Northwest Arkansas, but also about the
preservation of the House and ways to become involved.
FEBRUARY ACTIVITIES:
• February welcomes President' s Day and the annual Presidential Trivia Challenge. The House
will also be featuring a collection of magazines with the Clinton's featured on the cover.
Activity Report
From: 0110112010 To: 02/01/2010
ALLYSON
1 /6/2010 Arkansas Cattleman's Association Mr Adam McClung
nnual Meeting new ex dir, congrats on the new job
Mail
1 /6/2010 Allyson Twiggs-General Katy Deaton-Slow Foods
set up a meeting to discuss slow food event
1 /6/2010 Arkansas Recreation and Parks Association Ms. Kitty Lane
Annual Conference how was site visit at cosmo and cce
1 /11 /2010 Inspiring Women Foundation Denise Henderson
NWA Meeting would like to consider another date for event
1 /14/2010 Society for Commercial Archeology Ralph Wilcox
Annual Conference how can we help with conference in oct
1 /14/2010 Society for Commercial Archeology Nancy Sturm
Annual Conference sent her a list of bus companies
1 /19/2010 Arkansas Activities Association Barry Gebhart
Arkansas High School Coaches Meeting how we can help him in transition
1 /20/2010 NCAA Track and Field Scott VanLangingham-XNA
Indoor Championships details about having a welcome area at airport
1/25/2010 Premier Baseball Championships Area baseball fields
16 Under Championship Tournament sent out a save the date email
Issued Lead
1 /7/2010 Inspiring Women Foundation Denise Henderson
NWA Meeting to hotels that fit requirements
1 /11 /2010 Inspiring Women Foundation Various properties
NWA Meeting re-issued lead with new date for event
Meeting
1/6/2010 Razorback Inspiring Individuals Tonya Leszczak
ON 1/6/2010
Girls and Women in Sports Event committee meeting about candidates
1 /11/2010 Arkansas Activities Association I Mr. Joey Walters
All Star Week visited about all star details
1/12/2010 Arkansas Hospitality Association Ms Montine McNulty
attended travel council board meeting in LR
1/15/2010 UA Hospitality Department Bob Harrington
about speakers for hosp summit
1 /21/2010 Arkansas Department of State Parks & Tourism Commission
Governor's Conference on Tourism presented bid for 2012 conference
1 /27/2010 Arkansas Activities Association Joey Walters
Arkansas High School Coaches Meeting met with UA athletics about all star week
Phone Call
1 /7/2010 Arkansas Activities Association I Mr. Joey Walters
All Star Week set up a meeting for Mon Jan 11 .
1/14/2010 Society for Commercial Archeology Nancy Sturm
Annual Conference needs help with a bus company in the area
1 /18/2010 Inspiring Women Foundation Denise Henderson
NWA Meeting details on bids, add another property to lead
1 /28/2010 Inspiring Women Foundation Denise Henderson
NWA Meeting set up site visits for sat feb 6
JULIE
E-Mail
1 /22/2010 Jane's Journeys Mrs Jane Julian
•ABA Looking forward to seeing you
1 /22/2010 New Millennium Vacations Inc. Mr Lawrence Weygand
ABA Looking forward to meeting you at ABA
1/22/2010 Bank of the West Mrs Shelly Ruddick
Bank Travel E-mail new brochures
1/25/2010 Naval Mobile Construction Battalion Fourteen Alumni (NMCB-14)
Reunion Get reunion in 2011
E-Mail Sent
1 /25/2010 Naval Mobile Construction Battalion Fourteen Alu Ronald Helton
Reunion Would love to host your 2011 Reunion in Northwest
File Note
1 /26/2010 Bank of Lake Village Mrs Juanita Thornton
•
Looking forward to seeing you at Bank Travel
Group Tour Packet
1 /26/2010 Comfort Travel Inc./Group Travel Designers Mr Dave Rowe
ABA It was nice meeting you
Phone Call
1 /22/2010 Blackwell Tours Mr. Jack Blackwell
Sales Call
1 /22/2010 Bridgewater Savings Ms. Kimberly Lawrence
Bank Travel Sales Call
1 /22/2010 Breakaway Tours Pat Ball
Sales Call
1 /22/2010 BCBC Ms. Karen May
Sales Call
1/22/2010 Boynton United Methodist Church Mrs Wanda Harwood
Going on Faith Sales Call Going on Faith
1/22/2010 Blue Rose Travel Ms. Joy Crellin
Sales Call
1 /22/2010 Blue Grass Tours Mr. Wallace Jones
Sales Call
1 /22/2010 Blessed Byways Travel Mr Burdell Hensley
Going on Faith Sales Call Going on Faith
1 /26/2010 Bank of Lee's Summit Ms. Rita Madison
Bank Travel Looking forward to seeing you at Bank Travel
1 /26/2010 Bank of Anguilla Ms. Nancy Virden
•Bank Travel Touching base before bank travel
SHELLY
E-Mail Sent
1 /6/2010 Solar Splash Carissa Skarin
Solar Boat Race Coordinating handoff of event to UNI
1 /8/2010 National Rural Social Work Caucus Marcia Shobe
Annual Conference Asked interest in hosting in future
1/8/2010 USDA Rural Development Robert Cortez
State Meeting Send lead responses
1/8/2010 AAU Track and Field
Area 11 National Qualifying Meet request approval from UA Track
1 /12/2010 UA Mathematical Sciences Mary Powers
Spring Lecture Series Offered assistance for event
1/15/2010 UA Susuki Music School Mark Smidt
CICA Music Festival Offered help with festival
1 /15/2010 B. E.S.T Baseball Terry Lawson
Baseball Tournaments Sent request for pricing and availability for WR
1 /22/2010 USDA Rural Development Robert Cortez
State Meeting Checked for decision on meeting location
Meeting
1 /14/2010 B.E.S.T Baseball Mr. Greg Baxendale
Baseball Tournaments planning for summer tournaments
1 /14/2010 American Institute of Chemical Engineers Dr. Tom Spicer
Regional Conference Planning for 2011 conference
• Phone Call
1/6/2010 AAU Track and Field Danny Green
Area 11 National Qualifying Meet inquire about hosting in 2011
1/8/2010 AAU Track and Field Kim Lynk
Area 11 National Qualifying Meet some interest from UA; next steps
1 /13/2010 AAU Track and Field Kim Lynk
Area 11 National Qualifying Meet deadlines for 2011 bid
ADVERTISING INQUIRIES BY STATE - 2010
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
AE 1 1
Alabama 8 8
Alaska 1 1
Albert 1 1
Arizona 6 6
Arkansas 75 75
British Columbia 2 1 1 1 2
Califomia 25 25
Colorado 9 9
Connecticut 1 1
Delaware 2 2
Florida 221 22
Georgia 9 9
Hawaii 1 1
Idaho 0 0
Illinois 39 39
Indiana 13 13
Iowa 16 1 16
Kansas 27 27
Kentucky 9 9
Louisiana 24 24
Maine 1
Manitoba 3 - 3
Maryland 11 71
Massachusetts 4 4
Michigan 15 15
Minnesota 11 11
mjssimlppl 18 18
Missouri 781 1 1 1 78
Montana 1 1
Nebraska 3 3
Nevada 5 5
New Hampshire 4 4
New Jerey 8 8
New Mexico 5 5
New York 13 13
North Carolina 15 15
!Orth Dakota 2 2
Nova Scotia 0
Ohio 23 1 23
Oklahoma 51 51
Ontario 5 5
Oregon 21 1 1 1 1 2
Pennsylvania 19 1 1 19
Prince Edward Isl. 0
Puerto Rim 2 2
Quebec 0
Rhode Island 0
Saskatchev n 0
South Carolina 6 6
South Dakota 4 1 4
Tennessee 18 18
Texas 173 173
Utah 2 2
Vermont 1 1
Virginia 7 7
Washington 11 11
Washington, D. C. 0
West Virginia 3 3
Wisconsin 13 13
Wyoming0
Military0
TOTAL 828 01 01 0 0 0 0 01 01 0 0 0 828
•
Fayetteville Town Center, Manager's Activity Report
•January 1 , 2010 to January 31 , 2010
JANUARY
JANUARY
Month YTD YTD YTD
20 9brise) 2010
% Change 2009_ _ 2010 % Change
Sa
#returned contracts b to date — GL) 12 22 83% 12 22 83%
Complete Events (Paid/Sponsored) 7 8 14% 7 8 14%
EMS Calendar - attached
Sales $223150.00 $41 ,875.00 89% $22, 150.00 $410875.00 89%
$ returned contracts by log date — GL
Collections " $32,780.70 $34,466. 59
$ - Payment Log) 5% $32,780.00 $34,466.59 5%
Credit
$ - GL 0- -0- NA -0- -0- NA
Average per event i , °
$ Sales / # Sales $1 ,845.83 $1 ,903.41 3 /0 $1 ,845.83 $1 ,903.41 3 /0
We collected $34,466.59 in January which exceeded our goal for the month! Our 2010 sales goal for the year is
$431 ,360.00. Sales for January 2010 compared to January 2009 reflect an 89% increase.
Operations Items:
• Fountain pipes which froze have been replaced and the heater has been repaired. Fountain is working.
• Front sliding doors had to have belt replaced.
• Hand dryer will need to be repaired.
• Small area of tile at front door needs to be replaced.
Marketing, Sales and Public Relations:
Director of Sales
b Jamey Goddard, Sales Director, reports: January executed contracts totaled $31 , 125.00.
o Has been working with American Cancer Society and Red Cross for future events at the town center.
Event List:
• January 2 — Grimmonpre Reception 0 January 22 — Benny Awards
• January 15 — Paint the Town Red 0 January 23 — Katie Smith Birthday Party
• January 18 — MLK Banquet 0 January 23 — Tri-Sport Club
• January 19 — UA Distinguished Lecture Series 0 January 28 — Jones Center Banquet
•
I
DIRECTOR'S REPORT
JANUARY 2010
• ACTIVITY
Tourism Activities — Heritage Trail Partners
Ft. Worth Home and Garden Show
Relations with Media — Springhill Press
A & P — LED Ribbon Cutting and Press Conference
Customer Service Seminar — Steve Clark & Joy Heuer
Chamber of Commerce luncheon — Skip Rutherford
Meeting with Barbara Putnam and Peter Lane
Meet new Executive Director of Botanical Garden
Scheduled A & P Commission meeting with Peter Lane
Meeting with Agency re: Visitor Guide
Ray Dotson — LOTO
Chuck Rutherford — Farmer's Market on is' Thursdays
Jim Morgan — slow cooking conference
Lisa, city clerk — A & P contract with city for collections
David Fike — sign for Butterfield trail
Martin Miller — TheatreSquared
Gary Medley — historic photos of Henry Walker
Bob Stassen — UA Business department — HMR reports
• CVB — Interviews for Sports Marketing Manager
Interviews for Communications Manager
Clinton House Museum — Board of Directors Meeting
Ralph Wilcox — Clinton House nomination to national register of historic places
Town Center — Greg Tabor, police banquet
TOP HMR COLLECTORS — December (November Sales)
Olive Garden
Chick-Fil-A
Red Lobster
Shogun
Razorback Twelve Cinema
Golden Corral
McDonald' s Joyce St.
Logan's Roadhouse
Penguin Ed' s Barbecue
Noodles Italian Kitchen
Rick' s Bakery
• Bordino' s
Chick-Fil-A — Razorback Rd.
Chartwell' s
McDonald' s = MLK Blvd
Chili 's
Keith M. Glass , CPA
2580 N. College 503 Pitman P.O. Box 268
Fayetteville, AR 72703 Prairie Grove 72753
(479) 571-0811 (479) 846-3424
(479) 571-0812 fax fax (479) 846-4314
February 4, 2010
Fayetteville Advertising and Promotion
113 W. Mountain
Fayetteville, AR 72701
Dear Board Members,
1 have compiled the accompanying statements of assets, liabilities, and capital -
modified cash basis of Fayetteville Advertising and Promotion Commission, The
Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton
House Museum as of December 31 , 2009, and the related statements of budget,
revenue and expenses — modified cash basis for the period then ended, and
twelve months then ended and the period then ended last year and twelve months
then ended last year, and the related statements of revenue and expenses —
• modified cash basis for the previous twelve months, in accordance with
Statements on Standards for Accounting and Review Services issued by the
American Institute of Certified Public Accountants. The financial statements
have been prepared on the modified cash basis, which is a comprehensive basis
of accounting other than generally accepted accounting principles.
A compilation is limited to presenting in the form of financial statement
information that is the representation of management. 1 have not audited or
reviewed the accompanying financial statements and, accordingly, do not express
an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures ordinarily
included in financial statements prepared on the modified accrual basis of
accounting. If the omitted disclosures were included in the financial statements,
they might influence the user's conclusions about the Company's asset,
liabilities, capital, budget, revenue, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Sincere0l�y,,
74A 7Y1 X&44�
Keith M. Glass, CPA
•
Email: keith@nwacpa.com www.nwacpa.com
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
December 31 , 2009
• ASSETS
Current Assets
CVB Cash in Register $ 100.00
CHM Cash in Register 100.00
Arvest A&P General #4856 7925459.56
1 st Security A&P General #8714 1432687.95
1 st Sec Fay Town Ctr #8722 402816.33
1 st Sec. Clinton House #8749 5,200.32
I st Sec. Conv Visitor #8730 203441 .07
Arvest Payroll Account #4636 17,941 .85
Fay A&P State Lottery 74.55
Accounts Receivable 1183310.30
Due From Other Funds 13,465.08
Investments 1 ,771 ,499.45
Investment Adj to Market 14, 106.83
Total Current Assets 21938,203.29
Property and Equipment
Furniture and Fixtures 175005.33
Equipment 166,502.88
CVB Building 9212632.37
CVB Land 198,621 .00
Building Additions 2139677.24
Accum. Depreciation (2615363.61 )
• Total Property and Equipment 1 ,256,075.21
Other Assets
Total Other Assets 0.00
Total Assets $ 49194,278.50
LIABILITIES AND CAPITAL
Current Liabilities
Accounts Payable $ 118,291 .82
Aflac 188.46
Colonial Life & Ace Ins Payabl (67. 11 )
Federal Payroll Taxes Payable 105876.33
FUTA Tax Payable 171 . 14
State Payroll Taxes Payable 2,905.92
SUTA Payable 538.20
Due to Other Funds 31491 .37
Due to Town Center 6,089. 10
Total Current Liabilities 142,485.23
Long-Term Liabilities
Total Long-Term Liabilities 0.00
• Total Liabilities 1429485.23
Capital
Beginning Balance Equity 39879,562.33
Unresticted Fund Balance 38,409.95
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
December 31 , 2009
• Restricted Fund-540 Film Grant 221 .53
Net Income 133,599.46
Total Capital 4,051 ,793.27
Total Liabilities & Capital S 411943278.50
•
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Twelve Months Ending December 31 , 2009
Current Month Year to Date
evenues
HMR Tax Revenue $ 1745530.77 81 .93 $ 271449886. 12 69.50
Prior Year HMR Tax Revenue 37.50 0.02 195922.74 0.65
Rental Income 252599.23 12.02 3949795. 17 12.79
Other Income 22075.00 0.97 139151 .94 0.43
Travel Hero 0.00 0.00 39542.60 0. 11
Parking Revenue 611 .00 0.29 8,424.30 0.27
Parking Lease 0.00 0.00 13,724.88 0.44
Gift Shop Sales 159.46 0.07 52028.06 0. 16
Visitor Store 2,314.20 1 .09 179751 .47 0.58
Partnership Income 0.00 0.00 79425.00 0.24
Admission Revenue 187.30 0.09 55170.38 0. 17
Track Tickets 0.00 0.00 39155.70 0. 10
Special Projects 0.00 0.00 22,891 .44 0.74
Sustainability Summit 0.00 0.00 142000.00 0.45
Interest Income Investments 31164.33 1 .49 382582.70 1 .25
Interest Income Checking 183.69 0.09 2,782.85 0.09
Visitor Guide Ad Income 0.00 0.00 15, 100.00 0.49
Hospitality Summit 0.00 0.00 11976.73 0.06
540 Film Fest Restr. Grant 41150.00 1 .95 21 ,650.00 0.70
Transfer In 0.00 0.00 332,265.00 10.77
Total Revenues 213,012.48 100.00 39086,227.08 100.00
Cost of Sales
Clinton House Gift Shop 0.00 0.00 3,306.42 0. 11
•Total Cost of Sales 0.00 0.00 3,306.42 0. 11
Gross Profit 213,012.48 100.00 3,0825920.66 99.89
Expenses
540 Film Fest Grant Restr 21166. 12 1 .02 21 ,428.47 0.69
Signage- Tourism 0.00 0.00 61693. 11 0.22
Credit Card Discounts 349.81 0. 16 61539.75 0.21
Bank Charges 17.00 0.01 282.25 0.01
Parking Expense 100.00 0.05 19200.00 0.04
Advertising & Marketing 30, 168.29 14. 16 399, 113.04 12.93
Brochures 77508.65 3.52 105, 179. 14 3.41
Accounting & Legal Fees 11065.00 0.50 79940.00 0.26
Audit Expense 0.00 0.00 22000.00 0.06
Office Expense 11237.72 0.58 14,678.09 0.48
Visitor Store Exp 31467.92 1 .63 15,646.07 0.51
Insurance-Building 0.00 0.00 82900.00 0.29
Insurance & Health Benefits 31527. 17 1 .66 39, 130.01 1 .27
408 (P) Company Match 866.61 0.41 119527. 14 0.37
Car Allowance 300.00 0. 14 3,600.00 0. 12
Telephone Expense 1 ,384.74 0.65 179000.36 0.55
Postage and Shipping Expense 4,871 .89 2.29 232842. 11 0.77
Material & Supplies 0.00 0.00 95.85 0.00
Rent 0.00 0.00 12,000.00 0.39
Maintenance/Lawn 0.00 0.00 11036.73 0.03
Repairs & Maintenance Expense 71782.92 3.65 113,215.36 3.67
• Kamensky Fountain Maintenance 0.00 0.00 57546.44 0. 18
Linens 11599.41 0.75 23,966.67 0.78
Publications & Dues 109.00 0.05 41781 .00 0. 15
Travel/Training Expense 215. 12 0. 10 19, 136.32 0.62
Taxes & Licenses 0.00 0.00 41550.50 0. 15
Collections Expense 31491 .37 1 .64 43,318.30 1 .40
See Accountants' Compilation Report
Fayetteville A&P Commission
Statements of Revenue & Expenses - Modified Cash Basis
For the Month and Twelve Months Ending December 31 , 2009
Current Month Year to Date
Payroll Tax Expense 31603.25 1 .69 37, 140.23 1 .20
Convention Development 314.84 0. 15 43,515.77 1 .41
Research Expense 0.00 0.00 1 ,700.00 0.06
Contract Labor 39692.50 1 .73 352270.00 1 . 14
Commissions 0.00 0.00 19, 102.48 0.62
Wages Expense 46,642.67 21 .90 439,606.77 14.24
Electricity Utility 41208.64 1 .98 65,753.77 2. 13
Gas Utility 842.64 0.40 105351 .54 0.34
Water Utility 611 .71 0.29 69362. 17 0.21
Cable 89.39 0.04 12073.57 0.03
Security 19831 .85 0.86 87325.57 0.27
Airport Advertising 0.00 0.00 5,940.00 0. 19
Minor Equipment 16,844.35 7.91 131 ,204.44 4.25
Airport Info Booth 0.00 0.00 47800.00 0. 16
Coaches Clinic 0.00 0.00 352800.00 1 . 16
All Star Games 0.00 0.00 152000.00 0.49
Saturday of Champions 0.00 0.00 4,000.00 0. 13
State Soccer 0.00 0.00 12750.00 0.06
DECA 0.00 0.00 35000.00 0. 10
Walton Arts Special Project 0.00 0.00 102000.00 0.32
Solar Splash Specail Project 0.00 0.00 59000.00 0. 16
Square Gardens 0.00 0.00 29,244.43 0.95
Waterski Champion 0.00 0.00 19500.00 0.05
Dickson St Special Project 0.00 0.00 183450.87 0.60
Town Center Garden Maint 0.00 0.00 3,382. 19 0. 11
AR Air Museum 0.00 0.00 73000.00 0.23
Theatre Squad 8,000.00 3.76 10,000.00 0.32
• Duathlon 0.00 0.00 51000.00 0. 16
Joe Martin 0.00 0.00 31000.00 0. 10
Ozark Valley 0.00 0.00 11000.00 0.03
Ozark Military Special Proj 262.43 0. 12 12257.33 0.04
Outdoor Track 0.00 0.00 10,000.00 0.32
Misc Special Project 21185.43 1 .03 59,609.98 1 .93
Bond Payments-Town Center 55,949.41 26.27 666,068.38 21 .58
Trustee Expense 0.00 0.00 4,500.00 0. 15
Transfer OUt 0.00 0.00 3329265.00 10.77
Total Expenses 215,307.85 101 .08 219495321 .20 95.56
Net Income $ (25295.37) ( 1 .08) $ 1339599.46 4.33
•
See Accountants' Compilation Report
Fayetteville A&P Commission
Statement of Revenue & Expenses - Modified Cash Basis
For the Twelve Months Ending December 31 , 2009
• Current Month Current Month Year to Date Year to Date
This Year Last Year This Year Last Year
Linens 11599.41 22233.40 23,966.67 26,774.85
Publications & Dues 109.00 12055.00 41781 .00 71592.00
Travenraining Expense 215. 12 4,967.69 19, 136.32 27,053.58
Taxes & Licenses 0.00 0.00 4,550.50 95453.86
Collections Expense 31491 .37 3,493.64 43,318.30 435429.04
Interest Expense 0.00 0.00 0.00 11270.46
Payroll Tax Expense 31603.25 45135.98 37, 140.23 405396.38
Depreciation Expense 0.00 31 ,470. 13 0.00 31 ,470. 13
Convention Development 314.84 915.08 43,515.77 212979.96
Research Expense 0.00 0.00 11700.00 0.00
Contract Labor 39692.50 37900.00 35,270.00 405467.39
Commissions 0.00 17944.61 19, 102.48 312335.23
Wages Expense 463642.67 50,968.61 4393606.77 4409704.34
Electricity Utility 43208.64 67653. 13 653753.77 702797.63
Gas Utility 842.64 11501 .56 103351 .54 135881 .80
Water Utility 611 .71 11241 .85 61362. 17 8,693.50
Cable 89.39 89.53 13073.57 1 ,043.77
Security 13831 .85 11895.66 81325.57 49406.27
Airport Advertising 0.00 11485.00 53940.00 85340.00
Minor Equipment 16,844.35 4,357.31 131 ,204.44 32,323.01
Minor Equipment Capitalized 0.00 0.00 0.00 ( 14,402.35)
Airport Info Booth 0.00 15200.00 4,800.00 21400.00
Botanical Gardens of the Ozark 0.00 0.00 0.00 32,831 .45
Special Proj/Ceramic Syposium 0.00 0.00 0.00 71500.00
Caring for Creation Conference 0.00 0.00 0.00 11000.00
Calcasieu Rabbit Show 0.00 0.00 0.00 500.00
• Coaches Clinic 0.00 0.00 35,800.00 207000.00
4 State Volleyball 0.00 0.00 0.00 41000.00
All Star Games 0.00 0.00 15,000.00 10,000.00
Saturday of Champions 0.00 0.00 4,000.00 41000.00
State Soccer 0.00 0.00 17750.00 11500.00
7A State Track 0.00 0.00 0.00 5,046.00
DECA 0.00 0.00 35000.00 11000.00
Walton Arts Special Project 0.00 0.00 102000.00 152000.00
Solar Splash Specail Project 0.00 0.00 5,000.00 71500.00
Square Gardens 0.00 119398.46 29,244.43 279,919.84
ASCE Special Project 0.00 0.00 0.00 5,000.00
Waterski Champion 0.00 0.00 19500.00 5,200.00
Dickson St Special Project 0.00 0.00 185450.87 249805.61
Youth Slow Pitch 0.00 0.00 0.00 65196.82
Town Center Garden Maint 0.00 9,459.24 3,382. 19 95459.24
AR Air Museum 0.00 0.00 79000.00 0.00
Theatre Squad 82000.00 0.00 10,000.00 0.00
Duathlon 0.00 0.00 5,000.00 0.00
Joe Martin 0.00 0.00 3,000.00 0.00
Ozark Valley 0.00 0.00 1 ,000.00 0.00
Ozark Military Special Proj 262.43 0.00 19257.33 0.00
Outdoor Track 0.00 0.00 103000.00 0.00
Misc Special Project 23185.43 21659.73 59,609.98 543655.71
Bond Payments-Town Center 553949.41 55,413.35 666,068.38 660,859.44
Trustee Expense 0.00 0.00 41500.00 59625.00
Transfer OUt 0.00 30,000.00 332,265.00 464,921 .04
• Total Expenses 2152307.85 303,462.92 2,949,321 .20 _ 3,235,931_00
Net Income $ (29295.37) $ (413847.00) $ 133,599.46 $ 443945.35
See Accountants' Compilation Report
Fayetteville A P Communion
Sent of Budget, Revenue Expense-Modified Cash Basis
Month Ending Ceoneber 2009
• 2009 2009 MID 2009 December December 2008
Annual Budget Year To Date Year To Date Year Monthty Monthly Year To Date
Accumulated Actual Balanco Budget Actual Aw al
Budget
Revenue
HMR Tex Revenue 1,954,305.90 1,954,305.00 2.144,888.12 (190,58032) 199500.00 174,500.77 2,138,834.07
Prior Year HMR Tax Rev - 19,922.74 37.50 32,818.24
Interest 5000000 5000000 31,953.83 18,048.17 4,188.00 82,925.84
Bond Refund 5,000.00 - - 5,000.00
Other-Vishor Guide ad: 20,000.00 20,000.00 15,100.00 4,900.00
Rent Income - 33,000.00 2.750.00 33,037.21
Misc home - 15,884.51 (15.684.51) 2,050.00 29.433.24
Susminatudy Summit - 14,000.00
Investment Fund Transfer - 3,404.50 (3,484,54)
Fund Transfer far CVB - - - 100,000.00
Square Garden Canyo 29,245.00 - - 29,245.00
540 Film Fest Grant - 21,850,00 4,150.00
Interest Im Checking 4,188.00 1,853.97 (1,653,97) 424.00 105.94 8623.78
Total 2,058,550.90 2,028,4731)0 2,301,315)1 170,098.00 183.624.21 2,403.472.38
Expenses
Transfers - - -
TomtCemerFund 871,079.39 871,082.00 BBB,M.38 5,011.01 58,000.00 55,949.41 880,859.44
Bond Audit Exp 2.000.00 2.000.00 - 2,000.00
Bond Paying Agent Fe 8,000,00 8,000.00 4,500.00 1,500.00 5.825.00
Workmen's Comp Ins 2,520.00 2,520.110 - 2,520.00
Caucasian Exp 40.818.20 40.619.00 43.318.30 (2.700.04) 3.438.00 3.491.37 43.429.04
Transfer to CVS 309,948.22 309,948.00 300000.00 9,948.21 300,000.00
Tnumfer to Clinton Ha 32,2N4.60 32,284.00 32,285.00 (0.40) 180,000.00
Peace Fountain Mein 10,000.00 10,000.00 5,125.82 4,874.18 1,75000 45,280.84
Smarts 80431.00 80,431.00 72,676.60 7,754.40 8,709.00 6,084.16 88,194.88
Payroll Tax Exp 7,125.00 7,125.00 5.903.13 1,221.87 802.00 484.53 5.714.96
Imsumna-Heal d 3,403.24 3.403.00 4,095.05 (691.81) 290.00 30.17 3,971.50
40tH Match 2,412.0 2,412.00 2,200.24 212.69 201.00 182.52 2.473.10
Car ABwrerKe 3,80000 3,800.00 3.800.00 300.00 300.00 3,800.00
Advertising d Mark nom 375,000.00 375.000.00 390,337.04 (21,337.04) 50000.00 30188.29 307,302.45
Airport Info BON 5,200.00 5,200.00 4,800.00 4W,W 2,400.00
Airport Advertising 5,940.00 5.940.00 5,94000 - 1485.00 8,340.00
Brochures 100.00000 10000000 105,179.14 (5.179.14) 1.000.00 7,508.85 107.810.10
Website Update 1000000 10,000.00 - 10,000.00
Signage- Tourism 10.00000 10.40000 8,893.11 3,300,89 6.838.81
Poakation 8 Dues 2.045.00 2,045.00 1,845.00 400,00 2.545.00
TreveliTralnlrg 2,500.00 2,500.00 5,218.40 (2,71848) 80.00 1,518.23
Omce Sup 8 Printhg 1,000.00 1,000.00 1,482.00 (462.00) 433.44 5.162.97
• Postage 20,000.00 2000000 21,885.08 (1,885.00) 2,500.00 2.871.09 19,392.22
Professional Services 7,500.00 7,500.00 7,94000 (440.00) 825.00 1.085.00 8,44000
Stmegic manning 300.00 300.00 397.00 30000
Audit Expense 2,000.00 (2.000.00) 2,20000
Toes Center Gallen k 20,000.00 20,000.00 3,382.19 18.817.81 1,874.00
ScomiOal Gardens - - - 32,831,45
Square Gardens 29,24500 29.245.00 20240.43 0.57 279,91SIPS
Air Museum 7,000.00 7,000.00 7,000.00 -
Spec tl Projects - 50,088.38 (5008938) 2,185.43 83.291.83
Cekasieu Rabbit Show - - - 5(1
Ceramics Symposium - 7,500.00
UA Besebag Regional 12,500.00 12.500.00 - 12,500.00
Ozark Valley Triathlon 1,000.00 I.000.W 1,000Oo -
Nodded 500000 5,000.00 5.00000 -
Mchson St Music Fest 20000.00 20.000.00 18,45087 1,549.13 24,805.81
DELA Marketing Fash. 3,000.00 3.000.00 3,000.00 - 1,000.00
4 State VolleybeO Classic - - - 400000
NCAA Tack Outdoor 10000.00 10,000.00 10,000.00 -
Ali Star Games 151000.00 15000.00 15000.00 - 10,000.00
AR H.S. Coaches Clint 30000.00 30997.00 30000,00 20,000.00
Saturday of Champion: 4,00000 4,000.00 4,000.00 - 4,000.00
NWA Coaches pink 8.000.00 9000.00 5,800,00 200.00
State Soccer Finals 1,75000 1,70000 1,750.00 - 1,500.00
7A Stam Tma Meet 1,000.00
SEC Tennis Toumeme 1,500.00 1,500.00 - 1,500.00
Faye6evi0 r Night Jam 5000,00 5.000.00 - 5000.00
Ozark m1flaary Museun 1.500.00 1,50000 1,257.33 242.67 1,500.00 202.43
Jo Mahn Stage Rao 3.00O.00 3,000.00 3,000.00 -
State header Gardner Conv - -
Mt. Segueyeh Caring for Creation -
SolarSplash 5000.00 5.000.00 5000.00 - 7,500,00
TheaaeSquared 2,000.00 2.000.00 10,000.00 (8,000.00) 900000
Welton Arts Center Un 10,000.00 10,000.00 10,000.00 - 15,000.00
Water-Ski Regional Champ - 1,500.01) 11,500.00) 5,200.00
Youth Slow Pitch Word Seres - - - 9198.82
Misc Equip 50000.00 45,000,00 131,004.59 (81,004.59) 18,804.35 24,802.52
RepeBNMeimonance 75,000.00 73.750.00 49.004.88 25,995.14 8,250.00 8,726.17 34,858.25
Deprecation Exp 20,000.00 24,585.00 - 20.000.00 i.fuss00 4,403.48
Centred Labor 1,805.00 3300000 (33,000.00) 2,750.00 33.279.89
Unallocated Revenues 10,187.88 10,188.00 - 10,187.88
Bank Charges - 5550 (55.50) 17.00 10588
540 Film Festival - 23,375.17 (23.375.17) 2,188.12 -
Taxes 8 UMM e3 1.948.70 (1,908.70) 8.309.64
Total 2,058,550.52 2.058,551.00 2,151,472.35 139309,00 147,804.93 2,358,929.37
•
Fayetteville Town Center
Stmt of Budget, Revenue Expense-Modified Cash Basis
Month Ending December 2009
• 2009 2009 2009 2009 December December 2008
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Rental Ind Service 448,250.00 448,250.00 368,286.87 79,963.13 37,356.00 23,144.23 444,018.88
Interest - Checking 1,000.00 1 ,000.00 537.05 462.95 87.00 35.93 1 ,195.52
Parking Revenue - - -
Daily 8,000.00 8,000.00 10,042.30 (2,042.30) 674.00 611 .00 15,322.12
Leases 10,000.00 10,000.00 16,274.88 (6,274.88) 2,513.34
Other Income - 0.94 (0.94) 8,553.81
Sales Tax Exp (4,000.00) (4,000.00) (3,391 .00) (609.00) (337.00) (295.00) (4,221.75)
Less Returns & Allowance - (300.00) 300.00
Spedal Projects 6,205.05 6,205.00 5,956.39 248.66 1 ,100.00
Misc Revenue - -
Transfer 4,921 .04
Total 469,455.05 469,455.00 397,407.43 72,047.62 37,780.00 23,496.16 473,402.96
Expenses
Salary+Benefits 170,515.00 170,515.00 141,315.96 29,199.04 26,223.00 15,782.50 153,620.82
Commissions 30,000.00 30,000.00 20,843.63 9,156.37 2,500.00 31,335.23
Contract Labor 7,200.00 7,200.00 1,327.50 5,872.50 600.00 942.50 7,187.50
Payroll Taxes 18,046.35 18,046.00 12,891 .04 5,155.31 2,766.00 1,212.61 16,432.75
Credit Card Discount! 3,500.00 3,500.00 3,977.67 (477.67) 299.00 132.13 3,668.95
Insurance 16,928.70 16,928.00 15,661 .76 1,266.94 1,418.00 1,288.37 14,016.47
401K Match 5,115.00 5,115.00 4,338.84 776.16 429.00 308.03 3,854.47
Utilities - - -
Water 8,000.00 8,000.00 5,207.81 2,792.19 570.00 466.46 7,717.83
Phone 9,500.00 9,500.00 8,882.39 617.61 790.00 751.35 8,777.87
Electricity 65,000.00 65,000.00 63,703.95 1 ,296.05 5,778.00 3,798.89 66,263.14
Gas 13,000.00 13,000.00 9,485.05 3,514.95 1 ,350.00 657.20 12,666.32
Cable 1,080.00 1,080.00 1,073.72 6.28 90.00 89.39 1,043.77
Postage 135.00 135.00 98.00 37.00 133.79
Contract Services - - -
• Linens 27,000.00 27,000.00 21,11116 5,888.84 2,232.00 1,599.41 26,774.85
Outside
Repairs B Maintenanc 75,000.00 75,000.00 61,883.86 13,116.14 6,250.00 1,056.75 78,606.42
Materials & Supplies 5,000.00 5,000.00 - 5,000.00 400.00
Office Supplies/Printing 1 ,250.00 4,507.60 (4,507.60) 113.15 6,506.77
Advertising 3,000.00 1 ,750.00 2,776.00 224.00 3,211 .84
Tmvel fmining 500.00 500.00 (869.12) 1 ,369.12 371.78
Building Insurance 5,800.00 5,800.00 8,900.00 (3,100.00) 14,267.00
Taxes & Licenses 3,035.00 3,035.00 4,225.60 (1,190.60) 2,117.84
Special Projects - 7,849.17 (7,849.17) 4,113.39
Misc 10.00 118.94 (118.94) 480.49
Bank Charges 100.00 90.00 59.70 8.00 109.45
Depr Expense - - - 4,403.48
Security 2,000.00 - 7,080.91 1 ,810.00 4,166.57
Transer In 2,000.00 2,000.00 867.45
Total 469,455.05 469,454.00 406,451.14 68,044.52 53,703.00 30,008.74 472,716.24
•
Convention Visitors Bureau
Stmt of Budget, Revenue Expense-Modified Cash Basis
Month Ending December 2009
• 2009 2009 2009 2009 December December 2008
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Revenue Budget
Hospitality Summid
Transfer from A&P 309,948.22 309,948.00 300,000.00 9,948.22 300,000.00
Interest 600.00 600.00 459.08 140.92 50.00 35.69 668.79
Bus Tour Income - - 3,136.00
Partnership Dues 8,000.00 8,000.00 7,425.00 575.00 7,200.00
Travel Hero 2,500.00 2,500.00 4,042.57 (1,542.57) 1 ,251.28
Vist CU. Store 12,000.00 12,000.00 17,636.59 (5,636.59) 1,100.00 2,314.20 13,625.16
Admission Revenue - 243.91 (243.91)
Other Income 18,293.89 (18,293.89) 1663668
Total 333,048.22 333,048.00 351,237.04 1,150.00 2,349.89 339,381.93
Expenses
Salary+Benefits 198,321.00 198,321.00 184,689.38 13,631 .62 30,516.00 20,736.01 192,023.52
Payroll Tax Exp 17,848.89 17,848.00 14,933.76 2,915.13 2,613.00 1,594.27 15,776.53
Insurance-Health 16,928.70 16,928.00 21,215.58 (4,286.88) 1,418.00 1,310.12 14,032.26
401K Match 5,949.63 5,949.00 5,534.87 414.76 504.00 376.06 5,076.90
Rent - -
Utilities - -
Telephone 7,500.00 7,500.00 6,965.33 534.67 625.00 532.76 7,464.61
Electricity 4,000.00 4,000.00 3,511 .74 488.26 337.00 254.63 3,804.60
Water 550.00 550.00 628.89 (78.89) 55.00 46.11 547.44
Postage - 29.85 2,000.00
Conv 8 Tourism Develop 23,585.00 23,585.00 43,847.77 (20,262.77) 1,000.00 314.64 21,979.96
Travel & Training 32,045.00 32,045.00 17,085.69 14,959.31 200.00 135.12 24,576.57
Publications/Dues 3,020.00 3,020.00 3,059.00 (39.00) 109.00 4,787.00
Repair/Maintenance 2,000.00 2,000.00 3,445.78 (1,445.78) 1,794.99
Office Supp/Prmfing 6,000.00 6,000.00 11,906.27 (5,906.27) 500.00 691 .13 6,201.19
Tracking Sftware/Maint 1,700.00 1,700.00 - 1,700.00 1,695.00
Credit Card Discounts 750.00 750.00 1,619.65 (869.65) 68.00 145.70 778.81
Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 296.84
Visitor Cb Store Itms 8,000.00 8,000.00 12,574.63 (4,574.83) 674.00 3,467.92 21,354.10
• Depreciation Exp - - 22,663.17
Bank Charges 350.00 350.00 128.70 221 .30 31.00 326.45
Parking Expense 1,200.00 1 ,200.00 1 ,200.00 - 100.00 100.00 1,100.00
Special Project - 3,200.00 6,261 .17
Transfer Out 3,162.00 4,053.59
Total 330,048.22 330,046.00 339,032.59 38,641 .00 31 ,813.67 356,594.70
•
Clinton House Museum
Stmt of Budget, Revenue, Expense-Modified Cash Basis
Month Ending December 2009
• 2009 2009 2009 2009 December December 2008
Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Dale
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Balance from prior ye 23,500.00 23,500.00 - 23,500.00
Transfer from ASP 32,264.60 32,265.00 32,265.00 (0.40) 60,000.00
Admission 4,807.64 4,983.00 4,926.47 (118.83) 583.00 187.30 4,161.26
Special Events 500.00 451.00 - 500.00
Gift Shop Sales 6,000.00 5,916.00 5,535.50 464.50 416.00 159.46 6,076.31
Interest 20.00 123.60 (123.60) 20.00 6.13 268.08
Other Income 150.00 125.00 324.08 (174.08) 25.00 350.00
Total 67,222.24 43,760.00 43,174.65 1,019.00 377.89 70,855.65
Expenses
Salary+Benefits 34,180.00 35,318.00 32,732.21 1,447.79 4,133.00 4,040.00 26,865.12
Payroll Tax Exp 2,625.00 2,636.00 2,928.21 (303.21) 227.00 311.84 2,472.12
Insurance-Health 3,403.24 3,351 .25 940.51 2,462.73 238.25 894.51 1,357.65
401K Match . 850.00 816.50 - 850.00 37.50 211.64
Rent 12,000.00 12,000.00 12,000.00 - 12,000.00
Ltilities-$3500 - -
Water 400.00 414.00 496.61 (96.61) 49.00 99.14 428.23
Gas 1,400.00 1,397.00 938.17 461 .83 163.00 185.44 1,215.48
Electricity 750.00 740.00 771.45 (21 .45) 60.00 155.12 729.89
Telephone 1,200.00 1,234.00 1,131.77 68.23 134.00 100.63 1 ,611.40
Materials 8 Supplies 1,200.00 1,200.00 1,079.22 120.78 100.00 1 ,869.51
Credit Card Discount. 500.00 481 .00 999.50 (499.50) 30.00 71 .98 561.02
Bank Charges 100.00 126.00 58.25 41 .75 22.00 117.95
Security 264.00 220.00 262.20 1.80 21 .85 239.70
Maintenance/Lam 500.00 535.00 545.00 (45.00)' 35.00 385.00
Repair/Maintenance 1,000.00 950.00 38.24 961.76 50.00 2,921 .77
• Sales Tax 500.00 513.00 514.00 (14.00) 62.00 311 .89
Special Projects 600.00 550.00 195.61 404.39 494.56
501 c3 Application
Publications/Dues 250.00 250.00 50.00 200.00 230.00
TraveVTraining 500.00 1 ,300.00 200.31 299.69 587.00
Gift Shop Items 5,000.00 3,924.00 3,306.42 1 ,693.58 424.00 5,924.68
Misc 664.00 - - 656.00 795.00
Minor Equipment - 80.91 (80.91) 7,000.00
Total 67,222.24 68,619.75 59,268.59 6,420.75 5,880.51 68,329.61
Fayetteville Websites
Web tracking stats: January 1 , 2010 - January 31 , 2010
•
Rerienmfa
ear January-10 February-10 March-10
Number of Visits Number of Visits Number of Visits
lle.com 8 532
m.o 197
946 -
TOTALS 967S
Websitel Month & Year Aril-30 May-10 lune-10
Number of Visits Number of Visits Number of Visits
ex eriencefa etteville.com
clintonhousemuseum.org
twncenter.com
TOTALS
Websitel Month & Year July-10 August-10 September-10
Number of Visits Number of Visits Number of Visits
ex eriencefa etteville.com
clintonhousemuseum.org
twncenter.com
TOTALS
We#~ Month & Year October-10 November•10 December-10
Number of Visits Number of Visits Number of Visits
ex eriencefa etteville.com
clintonhousemuseum.org
twncenter.com
TOTALS
2010 YTD Summary 2010 Total Visits
ex eriencefa etteville.com 8532
clintonhousemuseum.org 197
twncenter.com 946
2009 YTD TOTAL 9675
•
Sells Agency
124 West Meadow, Suite 100
Fayetteville, AR 72701 2/8/10
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