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Home My WebLink About2010-01-11 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, January 11 , 2010 at 2:00 p.m. in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION January 11 , 2010 2:00 p.m. Town Center 1. Call to Order 11. Green Ribbon Cutting for Lighting in Town Center Parking Deck (Commissioners should meet in Director' s Room) III. Election of Chairman for 2010 IV. Reports A. Approval of Minutes for December 14, 2009 regular monthly meeting B. Financial Report • 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells V. Old Business VI . New Business VII . Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 14, 2009 Commissioners Present: Bob Davis, Neal Crawford, Lioneld Jordan, Brandon Kam, Robert Rhoads and Maudie Schmitt. Commissioners Absent: Tim Freeman Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner CALL TO ORDER Mayor Lioneld Jordan called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 14 at the Fayetteville Town Center at 2 :00 p.m. MINUTES Moved by Davis, second by Crawford to approve the minutes of the November 9 with the following correction: FUNDING REQUESTS — Walton Arts Center Artosphere - $30,000 should read "earmarked for Broadway series contingent on Peter Lane coming in to talk to A & P Commission." Motion carried. • Marilyn will check with Lane and Commissioners to determine a date and time to meet in January. HMR COLLECTIONS HMR collections were down 3 .50% in November, collections were $ 190,887. Year to date they are approximately even. FINANCIAL STATEMENTS Keith Glass reported that CVB and Clinton House Museum had no significant changes — all funds are stabilized in Oct. 09 financials. A & P revenue shows $ 100,000 less than a year ago. Expenses mirror image of last year. Town Center revenue is down about the same amount as before. Move to approve financials by Davis, second by Rhoads. Motion carried. CITY ATTORNEY • • City Attorney Kit Williams reported that Prosecuting Attorney collected $2,388.73 for the month. Three cases were closed and 8 forms were not turning in. Regarding forms not turned in, the council is looking into a business registry with a business license. Part of that registry would be a requirement to complete all A & P forms. The penalty would be a loss of their business license and them not being allowed to operate or sell alcohol. Enforcement could be through the city prosecutor (ordinance violation) or civil enforcement procedure (injunction). REPORTS CLINTON HOUSE MUSEUM Marilyn reported 59 visitors in November at the Museum. The Museum also hosted two bus tours which were highly successful. Planting continues in the First Ladies Garden. VISITORS BUREAU Allyson reported that the Fayetteville Public School will host the National School Boards Association (about 100 people) in March. She has submitted a bid for the 2012 Governor' s Conference on Tourism. USSSA will host a tournament in late August for 2 nights with 40-50 teams. Premier baseball will be here again in July — we are seeking to execute a long term contract with them for the 16 and under teams. TOWN CENTER Sandra reported revenue for the Town Center was up 17% over last November with total • revenue at $39, 114.53 . The fire alarm system was tested and a successful opening night for the 540 film festival was at the Town Center. AD AGENCY REPORT Mike Sells presented the media recommendations for 2010. It broadens the tight focus for media in 2009 because of the economy. Visitor Guide downloads were up significantly in 09. Moved by Rhoads, second by Crawford moved to approve the media recommendations for 2010. Motion carried. OLD BUSINESS None NEW BUSINESS CONTRACTS Marilyn presented a list of A & P contracts with other entities. Commissioners discussed the procedure for procuring those contracts and formalizing the procedure. Suggestions were that three telephone quotes be required for contracts from $ 1 ,000 to $20,000. When there is the sole source of an item, quotes will not be required. Marilyn will bring back to the commission policies and procedures for all operations which will include a formal contract procedure. • • EXECUTIVE SESSION Commissioners went into executive session for the purpose of reviewing the Executive Director. Commissioners reconvened after discussion. Moved by Karn to give Marilyn Heifner a $3500 raise, second by Rhoads. Motion carried. Total salary of Executive Director will be $75,500. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner U Executive Director • • Keith M. Glass, CPA I�- 2580 N. College 503 Pitman P.O. Box 268 Fayetteville, AR 72703 Prairie Grove 72753 (479) 571-0811 (479) 846-3424 (479) 571-0812 fax . Final Revision fax (479) 846-4314 February 26, 2010 Fayetteville Advertising and Promotion 113 W. Mountain Fayetteville, AR 72701 Dear Board Members, 1 have compiled the accompanying statements of assets, liabilities, and capital - modified cash basis of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of December 31 , 2009, and the related statements of budget, revenue and expenses — modified cash basis for the period then ended, and twelve months then ended and the period then ended last year and twelve months then ended last year, and the related statements of revenue ,and expenses — • modified cash basis for the previous twelve months, in accordance with . Statements on Standards for Accounting and Review Services issued by the ; American Institute of Certified Public Accountants. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statement information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the modified accrual basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, capital, budget, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Sincerely, /20 � � Keith M. Glass, CPA ;a Email.: keith@nwacpa.com www.nwacpa.com Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 7925459.56 1 st Security A&P General #8714 1439687.95 1 st Sec Fay Town Ctr #8722 409816.33 1 st Sec. Clinton House #8749 59200.32 1 st Sec. Conv Visitor #8730 209441 .07 Arvest Payroll Account #4636 17,941 .85 Fay A&P State Lottery 74.55 Accounts Receivable 119,435.30 Accrued Interest Receivable 8,943.70 ' Due From Other Funds 13,465.08 Inventory-Clinton House (3,306.42) CVB Inventory ( 15,646.07) Investments 17765,950.83 Investment Adj to Market 4,256.62 Total Current Assets 299139920.67 Property and Equipment Furniture and Fixtures 319470.85 Equipment 1713560. 14 CVB Building 9219632.37 CVB Land 1989621 .00 • Building Additions — 318,677.24 Accum. Depreciation (2959778.46) Total Property and Equipment 1 ,346, 183. 14 Other Assets Total Other Assets 0.00 Total Assets S 4,260, 103.81 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 119,416.82 Aflac 188.46 Colonial Life & Ace Ins Payabl (67. 11 ) Federal Payroll Taxes Payable 10,876.33 FUTA Tax Payable 171 . 14 State Payroll Taxes Payable 29905.92 SUTA Payable 538.20 Due to Other Funds 3,491 .37 Due to Town Center 67089. 10 Total Current Liabilities 1435610.23 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 143,610.23 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis December 31 , 2009 • Capital Beginning Balance Equity 3,879,562.33 Unresticted Fund Balance 38,409.95 Restricted Fund-540 Film Grant 221 .53 Net Income 1989299.77 Total Capital 45116,493.58 Total Liabilities & Capital S 4,2601103.81 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2009 Current Month Year to Date Revenues HMR Tax Revenue $ 174,530.77 84.50 $ 2, 144,886. 12 69.62 Prior Year HMR Tax Revenue 37.50 0.02 20,922.74 0.68 Rental Income 253599.23 12.39 394,795. 17 12.81 Other Income 25075.00 1 .00 133151 .94 0.43 Travel Hero 0.00 0.00 33542.60 0. 11 Parking Revenue 611 .00 0.30 85424.30 0.27 Parking Lease 0.00 0.00 135724.88 0.45 Gift Shop Sales 159.46 0.08 5,028.06 0. 16 Visitor Store 2,314.20 1 . 12 17,751 .47 0.58 Partnership Income 0.00 0.00 7,425.00 0.24 Admission Revenue 187.30 0.09 51170.38 0. 17 Track Tickets 0.00 0.00 3, 155.70 0. 10 Special Projects 0.00 0.00 22,891 .44 0.74 Sustainability Summit 0.00 0.00 14,000.00 0.45 Interest Income Investments 69559.41 3. 18 41 ,977.78 1 .36 Interest Income Checking 183.69 0.09 21782.85 0.09 Visitor Guide Ad Income 0.00 0.00 152100.00 0.49 Hospitality Summit 0.00 0.00 12976.73 0.06 540 Film Fest Restr. Grant 45150.00 2.01 219650.00 0.70 Unrealized Gain/Loss-Inv (99850.21 ) (4.77) (99850.21 ) (0.32) Transfer In 0.00 0.00 332,265.00 10.79 Total Revenues 2069557.35 100.00 3,0802771 .95 100.00 Cost of Sales • Clinton House Gift Shop 3,306.42 1 .60 6,612.84 0.21 Total Cost of Sales 31306.42 1 .60 61612.84 0.21 Gross Profit 203,250.93 98.40 39074J 59. 11 99.79 Expenses 540 Film Fest Grant Restr 29166. 12 1 .05 21 ,428.47 0.70 Signage- Tourism 0.00 0.00 63693. 11 0.22 Credit Card Discounts 349.81 0. 17 69539.75 0.21 Bank Charges 17.00 0.01 282.25 0.01 Parking Expense 100.00 0.05 11200.00 0.04 Advertising & Marketing 30, 168.29 14.61 3999113.04 12.95 Brochures 71508.65 3.64 105, 179. 14 3.41 Accounting & Legal Fees 15065.00 0.52 75940.00 0.26 Audit Expense 0.00 0.00 29000.00 0.06 Office Expense 15237.72 0.60 145678.09 0.48 Visitor Store Exp 19, 113.99 9.25 31 ,292. 14 1 .02 Insurance-Building 0.00 0.00 89900.00 0.29 Insurance & Health Benefits 3,527. 17 1 .71 39, 130.01 1 .27 408 (P) Company Match 866.61 0.42 119527. 14 0.37 Car Allowance 300.00 0. 15 3,600.00 0. 12 Telephone Expense 17384.74 0.67 17,000.36 0.55 Postage and Shipping Expense 4,871 .89 2.36 235842. 11 0.77 Material & Supplies 0.00 0.00 95.85 0.00 Rent 0.00 0.00 12,000.00 0.39 Maintenance/Lawn 0.00 0.00 11036.73 0.03 • Repairs & Maintenance Expense 71782.92 3.77 1132215.36 3.67 Kamensky Fountain Maintenance 0.00 0.00 53546.44 0. 18 Linens 19599.41 0.77 239966.67 0.78 Publications & Dues 109.00 0.05 49781 .00 0. 16 Travel/Training Expense 215. 12 0. 10 195136.32 0.62 Taxes & Licenses 0.00 0.00 4,550.50 0. 15 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Twelve Months Ending December 31 , 2009 Current Month Year to Date Collections Expense 35491 .37 1 .69 433318.30 1 .41 Payroll Tax Expense 39603.25 1 .74 373140.23 1 .21 Depreciation Expense 34,414.85 16.66 34,414.85 1 . 12 Convention Development 314.84 0. 15 432515.77 1 .41 Research Expense 0.00 0.00 19700.00 0.06 Contract Labor 3,692.50 1 .79 359270.00 1 . 14 Commissions 0.00 0.00 192102.48 0.62 Wages Expense 469642.67 22.58 4395606.77 14.27 Electricity Utility 49208.64 2.04 65,753.77 2. 13 Gas Utility 842.64 0.41 10,351 .54 0.34 Water Utility 611 .71 0.30 69362. 17 0.21 Cable 89.39 0.04 19073.57 0.03 Security 19831 .85 0.89 82325.57 0.27 Airport Advertising 0.00 0.00 59940.00 0. 19 Minor Equipment 169844.35 8. 15 1315204.44 4.26 Minor Equipment Capitalized ( 1249522.78) (60.28) ( 1249522.78) (4.04) Airport Info Booth 0.00 0.00 49800.00 0. 16 Coaches Clinic 0.00 0.00 35,800.00 1 . 16 All Star Games 0.00 0.00 159000.00 0.49 Saturday of Champions 0.00 0.00 49000.00 0. 13 State Soccer 0.00 0.00 1 ,750.00 0.06 DECA 0.00 0.00 3,000.00 0. 10 Walton Arts Special Project 0.00 0.00 102000.00 0.32 Solar Splash Specail Project 0.00 0.00 51000.00 0. 16 Square Gardens 0.00 0.00 299244.43 0.95 Waterski Champion 0.00 0.00 11500.00 0.05 Dickson St Special Project 0.00 0.00 18,450.87 0.60 • Town Center Garden Maint 0.00 0.00 3,382. 19 0. 11 AR Air Museum 0.00 0.00 71000.00 0.23 Theatre Squad 81000.00 3.87 105000.00 0.32 Duathlon 0.00 0.00 52000.00 0. 16 Joe Martin 0.00 0.00 3,000.00 0. 10 Ozark Valley 0.00 0.00 11000.00 0.03 Ozark Military Special Proj 262.43 0. 13 12257.33 0.04 Outdoor Track 0.00 0.00 102000.00 0.32 Misc Special Project 2, 185.43 1 .06 59,609.98 1 .93 Bond Payments-Town Center 552949.41 27.09 6679068.38 21 .65 Trustee Expense 0.00 0.00 49500.00 0. 15 Transfer OUt 0.00 0.00 332,265.00 10.79 Total Expenses 1407845.99 68. 19 218759859.34 93.35 Net Income $ 629404.94 30.21 $ 1989299.77 6.44 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 1745530.77 $ 1725730.40 $ 21144,886. 12 $ 211389634.07 Prior Year HMR Tax Revenue 37.50 15951 .72 202922.74 32,818.24 Rental Income 255599.23 295480.84 394,795. 17 472,884.34 Other Income 21075.00 300.00 13, 151 .94 179943.81 Travel Hero 0.00 0.00 3,542.60 19251 .28 Parking Revenue 611 .00 892.00 87424.30 15,322. 12 Parking Lease 0.00 0.00 13,724.88 21513.34 Gift Shop Sales 159.46 842.60 53028.06 5,764.42 Visitor Store 29314.20 21115.58 173751 .47 13,625. 18 Partnership Income 0.00 0.00 71425.00 79200.00 Admission Revenue 187.30 257. 18 52170.38 49161 .26 Track Tickets 0.00 0.00 39155.70 35145.00 Special Projects 0.00 21405.00 22,891 .44 227187. 10 Sustainability Summit 0.00 0.00 145000.00 0.00 Interest Income Investments 61559.41 91888.34 419977.78 62,925.84 Interest Income Checking 183.69 300.37 2,782.85 81756. 17 Visitor Guide Ad Income 0.00 0.00 159100.00 0.00 Hospitality Summit 0.00 0.00 11976.73 0.00 540 Film Fest Restr. Grant 41150.00 0.00 21 ,650.00 0.00 Unrealized Gain/Loss-Inv (9,850.21 ) 122697.82 (9,850.21 ) 12,697.82 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 30,000.00 332,265.00 464,921 .04 Total Revenues 206,557.35 263,861 .85 37080,771 .95 3,286,801 .03 •Cost of Sales Clinton House Gift Shop 3,306.42 21245.93 65612.84 5,924.68 Total Cost of Sales 31306.42 29245.93 6,612.84 5,924.68 Gross Profit 2039250.93 261 ,615.92 39074, 159. 11 35280,876.35 Expenses 540 Film Fest Grant Restr 29166. 12 0.00 215428.47 0.00 Signage- Tourism 0.00 325.75 69693. 11 61838.61 Credit Card Discounts 349.81 631 .87 6,539.75 51008.78 Bank Charges 17.00 48.35 282.25 659.73 Parking Expense 100.00 100.00 1 ,200.00 11100.00 Advertising & Marketing 302168.29 259959.82 3999113.04 310,514.29 Brochures 75508.65 185620.50 1057179. 14 1077810. 10 Accounting & Legal Fees 15065.00 200.00 7,940.00 7,235.00 Audit Expense 0.00 0.00 21000.00 21200.00 Office Expense 1 ,237.72 1 ,711 .01 14,678.09 15, 162. 13 Visitor Store Exp 19, 113.99 14,472.83 31 ,292. 14 21 ,354. 10 Insurance-Building 0.00 0.00 8,900.00 14,267.00 Insurance & Health Benefits 31527. 17 (373.48) 39, 130.01 339377.88 408 (P) Company Match 866.61 968.74 11 ,527. 14 11 ,616. 11 Car Allowance 300.00 300.00 33600.00 39600.00 Telephone Expense 19384.74 949.47 17,000.36 179908.75 Postage and Shipping Expense 41871 .89 681 .98 233842. 11 19,526.01 • Tracking Software 0.00 0.00 0.00 11695.00 Material & Supplies 0.00 327.28 95.85 4,493.44 Rent 0.00 0.00 129000.00 125000.00 Maintenance/Lawn 0.00 0.00 19036.73 385.00 Repairs & Maintenance Expense 79782.92 51421 .72 1133215.36 117,981 .43 Kamensky Fountain Maintenance 0.00 678. 12 51546.44 45,266.64 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Twelve Months Ending December 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Linens 11599.41 21233.40 23,966.67 26,774.85 Publications & Dues 109.00 11055.00 41781 .00 79592.00 Travel/Training Expense 215. 12 41967.69 19, 136.32 27,053.58 Taxes & Licenses 0.00 0.00 41550.50 99453.86 Collections Expense 3,491 .37 31493.64 43,318.30 43,429.04 Interest Expense 0.00 0.00 0.00 12270.46 Payroll Tax Expense 3,603.25 41135.98 37, 140.23 409396.38 Depreciation Expense 34,414.85 31 ,470. 13 349414.85 315470. 13 Convention Development 314.84 915.08 43,515.77 21 ,979.96 Research Expense 0.00 0.00 1 ,700.00 0.00 Contract Labor 3,692.50 3,900.00 35,270.00 409467.39 Commissions 0.00 11944.61 199102.48 319335.23 Wages Expense 46,642.67 503968.61 4399606.77 440,704.34 Electricity Utility 4,208.64 65653. 13 659753.77 70,797.63 Gas Utility 842.64 1 ,501 .56 109351 .54 13,881 .80 Water Utility 611 .71 17241 .85 65362. 17 85693.50 Cable 89.39 89.53 1 ,073.57 11043.77 Security 11831 .85 15895.66 8,325.57 4,406.27 Airport Advertising 0.00 12485.00 55940.00 8,340.00 Minor Equipment 16,844.35 49357.31 131 ,204.44 325323.01 Minor Equipment Capitalized ( 124,522.78) 0.00 ( 1249522.78) ( 14,402.35) Airport Info Booth 0.00 1 ,200.00 4,800.00 29400.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 325831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 77500.00 Caring for Creation Conference 0.00 0.00 0.00 19000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 . Coaches Clinic 0.00 0.00 359800.00 202000.00 4 State Volleyball 0.00 0.00 0.00 49000.00 All Star Games 0.00 0.00 15,000.00 10,000.00 Saturday of Champions 0.00 0.00 45000.00 41000.00 State Soccer 0.00 0.00 1 ,750.00 15500.00 7A State Track 0.00 0.00 0.00 5,046.00 DECA 0.00 0.00 32000.00 1 ,000.00 Walton Arts Special Project 0.00 0.00 109000.00 157000.00 Solar Splash Specail Project 0.00 0.00 59000.00 7,500.00 Square Gardens 0.00 115398.46 29,244.43 2795919.84 ASCE Special Project 0.00 0.00 0.00 5,000.00 Waterski Champion 0.00 0.00 15500.00 5,200.00 Dickson St Special Project 0.00 0.00 185450.87 24,805.61 Youth Slow Pitch 0.00 0.00 0.00 6, 196.82 Town Center Garden Maint 0.00 92459.24 39382. 19 9,459.24 AR Air Museum 0.00 0.00 79000.00 0.00 Theatre Squad 83000.00 0.00 10,000.00 0.00 Duathlon 0.00 0.00 55000.00 0.00 Joe Martin 0.00 0.00 39000.00 0.00 Ozark Valley 0.00 0.00 1 ,000.00 0.00 Ozark Military Special Proj 262.43 0.00 19257.33 0.00 Outdoor Track 0.00 0.00 10,000.00 0.00 Misc Special Project 2, 185.43 29659.73 595609.98 549655.71 Bond Payments-Town Center 55,949.41 55,413.35 6679068.38 6609859.44 Trustee Expense 0.00 0.00 4,500.00 5,625.00 Transfer OUt 0.00 30,000.00 332,265.00 4649921 .04 • Total Expenses 140,845.99 303,462.92 2,8755859.34 39235,931_00 Net Income $ 629404.94 $ (41 ,847.00) $ 198,299.77 $ 44,945.35 See Accountants' Compilation Report CITY MTD TRIAL BALANCE DETAIL REPORT DUE FROM OTHER FUNDS LESS JANUARY 08 ENTRY FOR TRANSMITAL FEE a , a 5 0 0 DUE FROM OTHER FUNDS BALANCE ON STMT OF ASSET, LIABILITY & EQUITY PRESENTED TO FAYETTEVILLE A&P COMM � 3� '� 1c5 , 0g • • Advertising and Promotion Commission For month of December 2009 Current Year HMR Collected (2120.0912.4101 .00) $ 174,530.77 Prior Year Collected (2120.0912.4101 .01 ) $ 37.50 First Security Investment Interest Revenue (2120.0912.4708.00) $ 3, 164.33 Total Revenues $ 177,732.60 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3,491 .37) Bank of OK Quarterly Fee (2120.9120. 5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (55,949.41 ) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (59,440.78) Total Check to A&P $ 1189291 .82 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $166,620 1 .42% $174,005 4.43% $166,214 -4.48% February 183,554 $150,088 -18.23% $158,693 5.58% $167, 141 5.32% March 154,067 $157,317 2. 11 % $172,804 9.84% $180,027 4.18% April 174,063 $171 ,562 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 -4.94% $175,064 5.60% $190,320 8.71 % June 1719098 $177,594 3.80% $194,447 9.49% $190,237 -2. 17% July 172,905 $173,079" 0.00% $188,253 8.77% $180,944 -3.88% August 160,067 $160,560 0.00% $174,648 8.77% $167,897 -3.87% September 169,793 $172,373 1 .52% $190,244 10.37% $176,463 -7.24% October 196,393 $180,324 -8. 18% $187,125 3.77% $189,728 1 .39% November 193,469 $185, 111 -4.32% $197,814 6.86% $190,887 -3.50% December 159,842 $170,506 6.67% $174,682 2.45% $174,568 0.00% Total $ 21073,923 $2,0309913 -2.07% $2,171 ,451 6.92% $2,165,969 0.00% \filename Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 741 ,690. 19 1 st Security A&P General #8714 1413597.55 1 st Sec Fay Town Ctr #8722 45,579. 10 1 st Sec. Clinton House #8749 105729.92 I st Sec. Conv Visitor #8730 573272.58 Arvest Payroll Account #4636 91271 .00 Fay A&P State Lottery 91 .51 Accounts Receivable 18.48 Due From Other Funds 96,694.50 Investments 117049645.39 Investment Adj to Market 149106.83 Total Current Assets 2582 1 ffl7.05 Property and Equipment Furniture and Fixtures 175005.33 Equipment 166,502.88 CVB Building 921 ,632.37 CVB Land 198,621 .00 Building Additions 213,677.24 Accum. Depreciation (2612363.61 ) • Total Property and Equipment 132569075.21 Other Assets Total Other Assets 0.00 Total Assets $ 49077,972.26 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 188.46 Colonial Life & Ace Ins Payabl 30. 10 Federal Payroll Taxes Payable 11 ,512.44 FUTA Tax Payable 160.93 State Payroll Taxes Payable 1 ,557.96 SUTA Payable 526.90 Due to Other Funds 35817.73 Due to Town Center 61089. 10 Total Current Liabilities 239883.62 Long-Term Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 233883.62 Capital Beginning Balance Equity 3,8799562.33 Unresticted Fund Balance 389631 .48 Net Income 135,894.83 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2009 • Total Capital 49054,088.64 Total Liabilities & Capital S 430779972.26 • • See Accountants' Compilation Report i Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2009 •Revenues Current Month Year to Date HMR Tax Revenue $ 191 ,517.46 73.60 $ 179705355.35 68.58 Prior Year HMR Tax Revenue (630.78) (0.24) 197885.24 0.69 Rental Income 39,202.53 15.06 3692195.94 12.85 Other Income 6,308. 19 2.42 11 ,076.94 0.39 Travel Hero 43.49 0.02 31542.60 0. 12 Parking Revenue 700.00 0.27 71813.30 0.27 Parking Lease 3, 105.64 1 . 19 133724.88 0.48 Gift Shop Sales 287.09 0. 11 41868.60 0. 17 Visitor Store 981 .69 0.38 153437.27 0.54 Partnership Income 0.00 0.00 71425.00 0.26 Admission Revenue 287.54 0. 11 49983.08 0. 17 Track Tickets 0.00 0.00 31155.70 0. 11 Special Projects 725.00 0.28 229891 .44 0.80 Sustainability Summit 0.00 0.00 145000.00 0.49 Interest Income Investments 0.00 0.00 35,418.37 1 .23 Interest Income Checking 203. 15 0.08 22599. 16 0.09 Visitor Guide Ad Income 0.00 0.00 15, 100.00 0.53 Hospitality Summit 0.00 0.00 15976.73 0.07 540 Film Fest Restr. Grant 17,500.00 6.72 17,500.00 0.61 Transfer In 0.00 0.00 3323265.00 11 .56 Total Revenues 2605231 .00 100.00 25873,214.60 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 32306.42 0. 12 • Total Cost of Sales 0.00 0.00 31306.42 0. 12 Gross Profit 260,231 .00 100.00 21869,908. 18 99.88 Expenses 540 Film Fest Grant Restr 1 %262.35 7.40 195262.35 0.67 Signage- Tourism 409.69 0. 16 61693. 11 0.23 Credit Card Discounts 295. 17 0. 11 65189.94 0.22 Bank Charges 8.50 0.00 265.25 0.01 Parking Expense 100.00 0.04 12100.00 0.04 Advertising & Marketing 60,014.01 23.06 368,944.75 12.84 Brochures 21749.40 1 .06 975670.49 3.40 Accounting & Legal Fees 625.00 0.24 6,875.00 0.24 Audit Expense 0.00 0.00 2,000.00 0.07 Office Expense 1 ,079.54 0.41 13,440.37 0.47 Visitor Store Exp 11953.78 0.75 125178. 15 0.42 Insurance-Building 0.00 0.00 8,900.00 0.31 Insurance & Health Benefits 2,417. 17 0.93 35,602.84 1 .24 408 (P) Company Match 859.41 0.33 10,660.53 0.37 Car Allowance 300.00 0. 12 35300.00 0. 11 Telephone Expense 19435.09 0.55 15,615.62 0.54 Postage and Shipping Expense 39563.50 1 .37 18,970.22 0.66 Material & Supplies 0.00 0.00 95.85 0.00 Rent 0.00 0.00 12,000.00 0.42 Maintenance/Lawn 60.00 0.02 11036.73 0.04 Repairs & Maintenance Expense 18,047.20 6.94 105,432.44 3.67 Kamensky Fountain Maintenance 29678.61 1 .03 53546.44 0. 19 • Linens 25882.99 1 . 11 22,367.26 0.78 Publications & Dues 660.00 0.25 4,672.00 0. 16 Travel/Training Expense 864.40 0.33 183921 .20 0.66 Taxes & Licenses 0.00 0.00 49550.50 0. 16 Collections Expense 35817.73 1 .47 39,826.93 1 .39 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2009 Current Month Year to Date • Payroll Tax Expense 23757.37 1 .06 33,536.98 1 . 17 Convention Development 357.08 0. 14 43,200.93 1 .50 Research Expense 0.00 0.00 1 ,700.00 0.06 Contract Labor 33215.00 1 .24 31 ,577.50 1 . 10 Commissions 2,601 .00 1 .00 19, 102.48 0.66 Wages Expense 32,816.67 12.61 392,964. 10 13 .68 Electricity Utility 35423.24 1 .32 61 ,545. 13 2. 14 Gas Utility 488. 12 0. 19 91508.90 0.33 Water Utility 499.81 0. 19 51750.46 0.20 Cable 89.39 0.03 984. 18 0.03 Security 686.37 0.26 69493.72 0.23 Airport Advertising 1 ,485.00 0.57 59940.00 0.21 Minor Equipment 50, 105.58 19.25 1145360.09 3.98 Airport Info Booth 19200.00 0.46 4,800.00 0. 17 Coaches Clinic 0.00 0.00 355800.00 1 .25 All Star Games 0.00 0.00 15,000.00 0.52 Saturday of Champions 0.00 0.00 41000.00 0. 14 State Soccer 0.00 0.00 15750.00 0.06 DECA 0.00 0.00 31000.00 0. 10 Walton Arts Special Project 0.00 0.00 10,000.00 0.35 Solar Splash Specail Project 0.00 0.00 59000.00 0. 17 Square Gardens 0.00 0.00 295244.43 1 .02 Waterski Champion 0.00 0.00 1 ,500.00 0.05 Dickson St Special Project 0.00 0.00 185450.87 0.64 Town Center Garden Maint 0.00 0.00 39382. 19 0. 12 AR Air Museum 0.00 0.00 7,000.00 0.24 Theatre Squad 0.00 0.00 2,000.00 0.07 Duathlon 0.00 0.00 51000.00 0. 17 Joe Martin 0.00 0.00 33000.00 0. 10 Ozark Valley 0.00 0.00 11000.00 0.03 Ozark Military Special Proj 469.42 0. 18 994.90 0.03 Outdoor Track 0.00 0.00 10,000.00 0.35 Misc Special Project 28,407. 17 10.92 575424.55 2.00 Bond Payments-Town Center 55,949.41 21 .50 6109118.97 21 .23 Trustee Expense 0.00 0.00 4,500.00 0. 16 Transfer OUt 0.00 0.00 332,265.00 11 .56 Total Expenses 308,634. 17 118.60 217342013.35 95. 16 Net Income S (48,403. 17) ( 18.60) S 1359894.83 4.73 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eleven Months Ending November 30, 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 191 ,517.46 $ 196,937.04 $ 11970,355.35 $ 1 ,965,903.67 Prior Year HMR Tax Revenue (630.78) 876.70 19,885.24 30,866.52 Rental Income 39,202.53 363166.71 . 369, 195.94 443,403.50 Other Income 69308. 19 861 .00 113076.94 17,643.81 Travel Hero 43.49 0.00 3,542.60 19251 .28 Parking Revenue 700.00 648.00 7,813.30 149430. 12 Parking Lease 39105.64 0.00 133724.88 2,513.34 Gift Shop Sales 287.09 843.52 43868.60 41921 .82 Visitor Store 981 .69 15708.49 153437.27 112509.60 Partnership Income 0.00 0.00 72425.00 7,200.00 Admission Revenue 287.54 50.00 47983.08 3,904.08 Track Tickets 0.00 0.00 3, 155.70 3, 145.00 Special Projects 725.00 275.00 22,891 .44 19,782. 10 Sustainability Summit 0.00 0.00 145000.00 0.00 Interest Income Investments 0.00 4,782. 12 35,418.37 53,037.50 Interest Income Checking 203. 15 350.39 2,599. 16 81455.80 Visitor Guide Ad Income 0.00 0.00 15, 100.00 0.00 Hospitality Summit 0.00 0.00 1 ,976.73 0.00 540 Film Fest Restr. Grant 175500.00 0.00 17,500.00 0.00 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 0.00 332,265.00 4342921 .04 Total Revenues 2605231 .00 243,498.97 21873,214.60 31022,939. 18 cst of Sales Clinton House Gift Shop 0.00 19520.22 35306.42 35678.75 Total Cost of Sales 0.00 1 ,520 22 3,306.42 32678.75 Gross Profit 260,231 .00 2412978.75 298692908. 18 39019,260.43 Expenses 540 Film Fest Grant Restr 19,262.35 0.00 19,262.35 0.00 Signage- Tourism 409.69 889.30 6,693. 1 1 61512.86 Credit Card Discounts 295. 17 394.99 6, 189.94 41376.91 Bank Charges 8.50 39.85 265.25 611 .38 Parking Expense 100.00 100.00 1 , 100.00 1 ,000.00 Advertising & Marketing 60,014.01 0.00 368,944.75 284,554.47 Brochures 29749.40 0.00 97,670.49 89, 189.60 Accounting & Legal Fees 625.00 625.00 61875.00 72035.00 Audit Expense 0.00 0.00 21000.00 25200.00 Office Expense 15079.54 13079. 12 139440.37 132451 . 12 Visitor Store Exp 1 ,953.78 670.79 12, 178. 15 63881 .27 Insurance-Building 0.00 8,920.00 89900.00 149267.00 Insurance & Health Benefits 23417. 17 51956.68 35,602.84 333751 .36 408 (P) Company Match 859.41 968.80 109660.53 102647.37 Car Allowance 300.00 300.00 32300.00 31300.00 Telephone Expense 11435.09 19993. 15 153615.62 169959.28 Postage and Shipping Expense 35563.50 550.00 182970.22 18,844.03 Tracking Software 0.00 0.00 0.00 13695.00 Material & Supplies 0.00 0.00 95.85 4, 166. 16 4I Rent 0.00 0.00 12,000.00 129000.00 Maintenance/Lawn 60.00 0.00 12036.73 385.00 Repairs & Maintenance Expense 18,047.20 89093.50 1055432.44 112,559.71 Kamensky Fountain Maintenance 2,678.61 382.38 55546.44 443588.52 Linens 25882.99 37070.88 225367.26 243541 .45 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Eleven Months Ending November 30, 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Publications & Dues 660.00 500.00 45672.00 63537.00 Travel/Training Expense 864.40 11285.00 18,921 .20 22,085.89 Taxes & Licenses 0.00 0.00 41550.50 9,453.86 Collections Expense 39817.73 3,956.27 395826.93 399935 .40 Interest Expense 0.00 0.00 0.00 11270.46 Payroll Tax Expense 29757.37 35105.63 335536.98 36,260.40 Convention Development 357.08 69. 17 43,200.93 213064.88 Research Expense 0.00 0.00 13700.00 0.00 Contract Labor 32215.00 29750.00 31 ,577.50 36,567.39 Commissions 2,601 .00 31558.88 19, 102.48 29,390.62 Wages Expense 327816.67 369417.45 3922964. 10 389,735.73 Electricity Utility 3,423.24 59810. 12 612545. 13 643144.50 Gas Utility 488. 12 19087. 12 99508.90 12,380.24 Water Utility 499.81 34.65 59750.46 7,451 .65 Cable 89.39 89.53 984. 18 954.24 Security 686.37 514.61 6,493.72 25510.61 Airport Advertising 11485.00 0.00 5,940.00 62855.00 Minor Equipment 50, 105.58 9,441 .73 114,360.09 27,965.70 Minor Equipment Capitalized 0.00 (71000.00) 0.00 ( 14,402.35) Airport Info Booth 1 ,200.00 0.00 41800.00 11200.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 325831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 7,500.00 Caring for Creation Conference 0.00 0.00 0.00 13000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 35,800.00 209000.00 4 State Volleyball 0.00 0.00 0.00 4,000.00 • Al I Star Games 0.00 0.00 15,000.00 109000.00 Saturday of Champions 0.00 0.00 4,000.00 41000.00 State Soccer 0.00 0.00 1 ,750.00 15500.00 7A State Track 0.00 0.00 0.00 5,046.00 DECA 0.00 0.00 35000.00 1 ,000.00 Walton Arts Special Project 0.00 0.00 10,000.00 15,000.00 Solar Splash Specail Project 0.00 0.00 55000.00 79500.00 Square Gardens 0.00 17,525.91 29,244.43 2682521 .38 ASCE Special Project 0.00 0.00 0.00 5,000.00 Waterski Champion 0.00 0.00 11500.00 5,200.00 Dickson St Special Project 0.00 0.00 18,450.87 24,805.61 Youth Slow Pitch 0.00 0.00 0.00 62196.82 Town Center Garden Maint 0.00 0.00 31382. 19 0.00 AR Air Museum 0.00 0.00 7,000.00 0.00 Theatre Squad 0.00 0.00 25000.00 0.00 Duathlon 0.00 0.00 51000.00 0.00 Joe Martin 0.00 0.00 3,000.00 0.00 Ozark Valley 0.00 0.00 12000.00 0.00 Ozark Military Special Proj 469.42 0.00 994.90 0.00 Outdoor Track 0.00 0.00 109000.00 0.00 Misc Special Project 28,407. 17 250.00 579424.55 519995.98 Bond Payments-Town Center 55,949.41 559413.35 610, 118.97 605,446.09 Trustee Expense 0.00 0.00 49500.00 59625.00 Transfer OUt 0.00 0.00 332,265.00 434,921 .04 Total Expenses 308,634. 17 1 %843.86 2,734,013.35 2,932,468.08 • Net Income $ (48,403. 17) $ 73, 134.89 $ 1352894_83 $ 86,792.35 See Accountants' Compilation Report Clinton House Museum Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending November 2009 • 2009 2009 2009 2009 November November 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 32,265.00 32,265.00 (0.40) 30,000.00 Admission 4,807.64 4,400.00 4,739.17 68.47 400.00 287.54 3,904.08 Special Events 500.00 451.00 - 500.00 41.00 Gift Shop Sales 6,000.00 5,500.00 5,376.04 623.96 500.00 287.09 5,233.71 Interest - 117.47 (117.47) 8.90 264.43 Other Income 150.00 125.00 299.08 (149.08) 85.00 350.00 Total 67,222.24 42,741.00 42,796.76 941.00 668.53 39,752.22 Expenses Salary+Benefits 34,180.00 31 ,185.00 28,692.21 5,487.79 2,835.00 3,266.25 23,784.46 Payroll Tax Exp 2,625.00 2,409.00 2,616.37 8.63 219.00 268.85 2,180.00 Insurance-Health 3,403.24 3,113.00 46.00 3,357.24 283.00 1,357.65 401 K Match 850.00 779.00 - 850.00 71.00 211 .64 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-53500 - - Water 400.00 365.00 397.47 2.53 30.00 393.58 Gas 1,400.00 1,234.00 752.73 647.27 65.00 1 ,064.18 Electricity 750.00 680.00 616.33 133.67 51.00 674.15 Telephone 1,200.00 1,100.00 1,031.14 168.86 100.00 100.57 1 ,420.19 Materials & Supplies 1 ,200.00 1,100.00 1,079.22- 120.78 100.00 77.40 1 ,542.23 Credit Card Discount; 500.00 451.00 927.52 (427.52) 41.00 16.39 513.37 Bank Charges 100.00 104.00 58.25 41 .75 8.00 99.50 Security 264.00 220.00 240.35 23.65 22.00 21.85 217.85 Maintenance/Lawn 500.00 500.00 545.00 (45.00) 60.00 385.00 Repair/Maintenance 1 ,000.00 900.00 38.24 961.76 2,921.77 Sales Tax 500.00 451.00 514.00 (14.00) 41 .00 (311.89) Special Projects 600.00 550.00 195.61 404.39 50.00 50.00 501 c3 Application - - • Publications/Dues 250.00 250.00 50.00 200.00 230.00 TraveVTraining 500.00 1,300.00 200.31 299.69 496.74 Gift Shop Items 5,000.00 3,500.00 3,306.42 1 ,693.58 3,678.75 Mise 8.00 - - 795.00 Minor Equipment - 80.91 (80.91) 7,000.00 Total 67,222.24 62,199.00 53,388.08 3,916.00 3,811.31 60,704. 17 • Convention Visitors Bureau Stmt of Budget, Revenue, Expense-Modified Cash Basis Month Ending November 2009 • 2009 2009 2009 2009 November November 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 309,948.22 309,948.00 300,000.00 9,948.22 300,000.00 Interest 600.00 550.00 444.93 155.07 50.00 49.93 627.95 Bus Tour Income - - 3,136.00 Partnership Dues 8,000.00 8,000.00 7,425.00 575.00 7,200.00 Travel Hero 2,500.00 2,500.00 3,542.60 (1,042.60) 43.49 1 ,251.28 Vist. Ctr. Store 12,000.00 10,900.00 15,443.83 (3,443.83) 1 ,000.00 981.69 11 ,509.60 Admission Revenue - 243.91 (243.91) Other Income - 16,223.89 (16,223.89) 2,312.41 14,231.68 Total 333,048.22 331,898.00 346,460.16 1 ,050.00 3,387.52 334,820.51 Expenses Salary+Benefits 198,321 .00 167,805.00 168,785.23 29,535.77 15,255.00 13,098.76 167,635.80 Payroll Tax Exp 17,848.89 15,235.00 13,704.46 4,144.43 1 ,385.00 1 ,008.09 13,901 .45 Insurance-Health 16,928.70 15,510.00 17,012.73 (64.03) 1,410.00 1 ,216.21 14,032.26 401K Match 5,949.63 5,445.00 4,851 .62 1 ,098.01 495.00 376.06 4,635.66 Rent Utilities - - Telephone 7,500.00 6,875.00 6,384.46 1,115.54 625.00 583.24 7,441 .43 Electricity 4,000.00 3,663.00 3,263.90 736.10 333.00 108.57 3,401.52 Water 550.00 495.00 537.83 12.17 45.00 91.37 471.92 Postage - 29.85 6.42 Conv & Tourism Develop 23,585.00 22,585.00 40,896.38 (17,311.38) 357.08 21,064.88 Travel & Training 32,045.00 31,845.00 16,756.10 15,288.90 100.00 864.40 20,025.28 Publicalions/Dues 3,020.00 3,020.00 2,977.00 43.00 660.00 3,732.00 Repair/Maintenance 2,000.00 2,000.00 3,330.52 (1,330.52) 190.97 1 ,794.99 Office Supp/Printing 6,000.00 5,500.00 9,127.87 (3,127.87) 500.00 185.38 6,020.30 Tracking Sftware./Mainl 1,700.00 1,700.00 - 1,700.00 1 ,695.00 Credit Card Discounts 750.00 682.00 1,557.32 (807.32) 62.00 73.84 726.02 Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 296.84 Visitor CV Store Itms 8,000.00 7,326.00 12,178.15 (4,178.15) 666.00 1,953.78 6,881.27 • Education Reimbursemen 3,000.00 3,000.00 - 3,000.00 Bank Charges 350.00 319.00 118.75 231.25 29.00 316.50 Parking Expense 1 ,200.00 1 ,100.00 1 ,100.00 100.00 100.00 100.00 1 ,000.00 Special Project - 3,200.00 4,046.00 Transfer Out 3,162.00 4.053.59 Total 333,048.22 294,405.00 309,267.67 21,005.00 20,874.17 283,172.71 • i Fayetteville Town Center Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending November 2009 • 2009 2009 2009 2009 November November 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 410,894.00 342,486.94 105,763.06 37,354.00 36,762.53 416,974.04 Interest - Checking 1 ,000.00 913.00 488.73 511 .27 83.00 41.17 1,133.01 Parking Revenue - - Daily 8,000.00 7,326.00 9,133.30 (1,133.30) 666.00 700.00 14,430.12 Leases 10,000.00 10,000.00 12,404.88 (2,404.88) 3,105.64 2,513.34 Other Income - 0.94 (0.94) 8,553.81 Sales Tax Exp (4,000.00) (3,663.00) (3,391.00) (609.00) (333.00) (310.00) (3,907.75) Less Returns 8 Allowance - (300.00) 300.00 Special Projects 6,205.05 6,205.00 5,956.39 248.66 1,100.00 Misc Revenue - - Transfer 4,921.04 Total 469,455.05 431 ,675.00 366,780. 18 37,770.00 40,299.34 445,717.61 Expenses Salary+Benefits 170,515.00 144,292.00 129,132.62 41 ,382.38 13,116.00 10,367.50 135,871 .43 Commissions 30.000.00 27,500.00 19,102.48 10,897.52 2,500.00 2,601.00 29,390.62 Contract Labor 7,200.00 6,600.00 1,327.50 5,872.50 600.00 465.00 6,037.50 Payroll Taxes 18,046.35 15,280.00 11,797.55 6,248.80 1 ,400.00 997.87 14,921 .02 Credit Card Discount! 3,500.00 3,201 .00 3,705.10 (205.10) 291.00 204.94 3,137.52 Insurance 16,928.70 15,510.00 14,332.31 2,596.39 1,410.00 1,212.68 14,016.47 401K Match 5,115.00 4,686.00 3,791.19 1,323.81 426.00 300.83 3,499.49 Utilities - - - Water 8,000.00 7,430.00 4,815.16 3,184.64 674.00 408.44 6,586.15 Phone 9,500.00 8,710.00 8,200.02 1,299.98 790.00 751.28 8,042.79 Electricity 65.000.00 59,222.00 57,664.90 7,335.10 7,056.00 3,314.67 60,068.83 Gas 13,000.00 11,650.00 8,756.17 4,243.83 1 ,057.00 488.12 11 ,316.06 Cable 1 ,080.00 990.00 984.18 95.82 90.00 89.39 954.24 Postage 135.00 135.00 98.00 37.00 133.79 Contract Services - - _ • Linens 27,000.00 24,768.00 20,696.00 6,304.00 3,091.00 2,882.99 24,541.45 Outside Repairs 8 Maintenanr 75,000.00 68,750.00 60,697.34 14,302.66 6,250.00 17,690.95 73,184.70 Materials 8 Supplies 5,000.00 4,600.00 - 5,000.00 400.00 Office Supplies/Printing 1,250.00 4,023.03 (4,023.03) 374.97 5,289.19 Advertising 3,000.00 1,750.00 2,776.00 224.00 410.00 3,211.84 Travel/Training 500.00 500.00 (869.12) 1,369.12 371.78 Building Insurance 5,800.00 5,800.00 8,900.00 (3,100.00) 14,267.00 Taxes 8 Licenses 3,035.00 3,035.00 2,310.30 724.70 2, 117.84 Special Projects - 4,683.99 (4,683.99) 4,113.39 Misc 10.00 118.94 (118.94) 118.94 480.49 Bank Charges 100.00 82.00 49.75 8.00 99.50 Depr Expense - - Security 2,000.00 - 6,253.37 664.52 2,292.76 Transer In - - 867.45 Total 469,455.05 415,751.00 373,346.78 39,159.00 43,344.09 424,813.30 I I Fayetteville A P Commission Stmt of Budget, Revenue Expense-ModiSM Can Basis Month Ending November 2009 • 2009 2009 2009 2(X9 November November 2008 Annual Budget Year TO Date Year TO Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Rownuo HMR Tax Revenue 1,954,305.80 1.788.799.00 1,970,355.35 (18,049.45) 18.111.00 191,517.46 1,965,903.87 Prior Year HMR Tax Rev - 19,885.24 (630.78) 3.886.52 Interest 5.000.00 45.834.00 31,953.83 18,048.17 4,186.00 53,037,50 BOM Refund 5,000.00 - - 5,000.00 Other-Visitor Guide ad: 20,000.00 2.000.00 15,100.00 4,900.00 Rent Income - 3.250.00 2.750.00 3.287.21 Miss Income - 13.634.51 (13,834,51) 4,635.78 18,435.42 Sustainability Summit - 14,M,W Investment Fund Transfer - 3.464,54 (3,464.54) FUM Transfer for CVB - - - 100,000,09 Square Gordan Centre 29,245.00 - - 29,245.00 540 F9m Fest Grant - 17,500.00 (17,500.00) 17,500.00 Interest Inc Checking 3]44.00 1,548.03 (1548.03) 416.00 10315 643041 Total 2,058,550.90 1,858,3,4.00 2,117,891.50 184,89300 215.875.61 2,202,98073 Expenses Transfers Toon Canter Fund 671,079.39 815,082.00 1109,582.91 61,490,48 56.000.00 55,949.41 805,446.09 Says! Audit See 2,000.00 2,000.00 2.000.00 Bond Paying Agent Fe 8,000,00 6,000.00 3,375.80 2,625.00 5.625.00 Workmarfs Comp Ins 2,520.00 2,520.00 - 2.520.00 Collection Exp 40.61826 37,18000 39.826.93 711.33 3.730.00 3,81773 39.935.40 Transfer to CVB 309,948.22 309,948.00 300,000.00 9,948.22 300,00000 Transfer to Clinron Hot 32,26480 32,284.00 32,205.00 (0.40) 13.000.00 Peace Fountain Maint 10.000.00 8,250.00 5.125.82 4,874.18 250.00 2,678.61 44,588.52 Salaries 8.431.00 73722.00 66,592.44 13,838.58 6,702.00 6,084.16 62,444.04 Payroll Tax Exp 7,125.00 8,523.00 5,41880 1,706.40 593.00 482.58 5.257.93 Insurance-Hearth 3.403.24 3,113.00 4,060.88 (857.84) 28300 (11.72) 4,344.98 401KMetch 2,412.93 2.211.00 2,017.72 395.21 201.00 182.52 2300.58 Car Allowance 3.600.00 3.300.00 3.300.00 30.00 300.00 300.00 3,300.00 Advertising B MarketiP 375,000.00 325.000.00 386,168.75 B,831.25 25,000.00 59,604.01 281,342.83 Airport Info Booth 5,200.00 5,200.00 4,800.00 400.00 1,200.00 1,20000 AirportAdver6Sirg 5,940.00 4,455.00 5.940.00 - 1,485.00 8,85500 Brochures 100,000.00 99,000.00 97,670.49 2,329.51 10.000.00 2,749.40 89,189.80 Website Update 10,000.00 io.000.a0 10,000,00 Signage- Tounem 10,000.00 10.000.00 8,893.11 3.306.89 1,000.00 409.89 8,512.88 Publication a Dues 2,045.00 2,04500 1,645.00 400,00 500.00 2,545.00 Travearmning 2,500.00 2.500.00 5,138.48 (2,838.46) 1,192.09 O6ice Sup& Prinurg 1,000,00 1,000.00 1,028.58 (28.56) 441.79 4,850.43 Postage 2.00000 17,500.00 18,79317 1,200.83 1.500.00 3,59.08 18710.24 Professional Services 7,500.00 6.875.00 8,875.00 825.00 825.00 625.00 8,240.00 Slraegic Nothing 300.00 300.00 Audit Expense - 2000.00 (2.000.00) 2,200.00 Town Center Golden n 20'00.00 18.326.00 3,382.19 18,817.81 1,888.00 Botanical Gardens - - - 32.831.45 0 29 Square Gardens 29,245.0 ,245.00 29244,43 0.57 268,521.38 Air Museum 7,000.00 7,000'0 7.M.00 - Special projects - 47,0482.95 (47,882.95) 28,407.17 52.832.59 Calcasieu Rabbit Sher - - 500,00 Commits Symposium - - 7,500'0 UA Baseball Regional 12,500.00 12,500.00 - 12,500.00 Durk Valley Triathlon 1,000.00 1,000.00 1,000.00 - Duathl n 5,000.00 5,000.00 5,000.00 - Dickson St Music Fesd 20,000.00 20,000.00 18.450.87 1,549.13 24,805.81 DECA Marketing Fesh. 3,000.00 3.000.00 3,000.00 - 1,000,00 4 Stare Volleyball Cassis - - 4,000.00 NCAA Teck Outdoor 10000.00 10,000.00 10,00000 - An Star Games 15,000.00 15,000.00 15.000.00 - 10,000.00 AR H.S. Coaches Coni 3.00000 3.00.00 30'00.00 20000.00 Saturday of Champion 4,000.00 4,000.00 4,000.00 - 4,000.00 NWA Coaches CirOc 6,000.00 BMW 51800.00 200.00 State Sector Finals 1.75D.00 175.00 t 750.00 - 1,500,00 7A Stato Track Most SEC Temms Toumame 1,500,00 1,50000 - 1,500.00 Fayetteville Night Jam 5,000.00 5,000.00 - 5,000.00 Ozark Military Muse ar 1,500.00 - 994.90 505.10 469.42 Joe Mallin Stage Race 3000.00 3,000,00 3,000.00 - StateMasterGeldnerCom - - MLSequoyahGeringfarCreation - Sol Splash 5'00.00 5,000.00 5,000.00 - 7,500.00 Thea"Squered 2,00000 2.000.00 2,000.00 - Walton AMCenter Bn 10.00000 10,00000 10.000.00 - 15'00.00 Water-Ski Regional Champ - 1,500.00 (1,500.00) 6,196.82 Youth Slow Pitch Wold Series - - - 6,198.82 Misc Equip 50,000.00 45,=.W 114,160.24 (64,180.24) 5.000.00 49,988.84 2.485.21 Repair& Maintenarva 75.WO.W 67,500,00 42.278.69 32,721.31 6,250.00 185.28 34,858.25 Deprecia0on Exp 20,000.W 229W.00 - 20,000.00 1,885.00 Contract Labor 1,885.00 30250,00 (3.250.00) 2.750.00 3.529.89 UnallocatM Revenues 10,19.88 10,168.00 - 10.19.88 Bank Charges - 38.50 (38.50) B.W 95.88 540 Film Festival - 19,2112.35 (19,262.35) 19,282.35 Taxes & Licenses - 8.309.84 Total 2,058,550.52 1.922.242.00 1,998,312.96 121,285.00 240,604.00 2,181,543.93 540 Film Festival Grant from Community Develop Foundation Expenses November 2009 • Grant Expenses Telephone $ 280.96 Meal & Entertainment $ 51513.76 Travel $ 11299, 18 Rent Building & Equip $ 81890.34 Office $ 21745.42 Professional & Legal Services $ 720.00 Total Expenses $ 19,449.66 • • FAYETTEVILLE THE MY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY *DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: Lioneld Jordan, Mayor City Council A & P Commissioners CC : Greg Tabor, Police Chief Casey Jones, City Prosecutor Marsha Hertweck, Accountinl ctor FROM: Kit Williams, City Attorney � DATE: January 5, 2010 RE : Overdue HMR tax collection (2009 totals) • For the final report of the year, City Prosecutor Casey Jones collected $4,386.04 in delinquent Hotel, Motel and Restaurant taxes. For all of 2009, the City Prosecutor's Office collected $71 ,341 .64 (almost a $6,000 .00 monthly average). Since we began this effort to collect overdue HMR taxes in 2001 , we have collected $602,399.23 which had been paid by restaurant patrons, but not properly transmitted to the City and the Advertising and Promotion Commission. Not only have these hundreds of thousands of dollars enabled the City and A & P Commission to fund important projects and park improvements, requiring the payment of these overdue HMR funds has ensured that properly paying restaurants do not face unfair competition from restaurant managers/owners who might wish to pocket these HMR taxes paid by their patrons and use those tax funds for their own purposes. Casey Jones and his staff have helped (along with the Accounting Department and Police) to bring in over $600,000.00 in revenue with not a single increase in staffing since I became City Attorney in 2001 . I wish to publicly thank him and his dedicated staff for their hard work and success. • OFFICE OF CITY PROSECUTOR yzKie CLINTON K. JONES MANDYFINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR E-mall: haeheck@cI.fayetmvtnesr.ua BRIAN THOMAS PHONE: (479) 575-0377 (479) 576-8378 DEPUTY CITY PROSECUTOR Hot Checks: (479) 575.9254 FAX # : (479) 575.9.173 MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: January 4, 2010 RE: Status of Active HMR cases • 1 . Acambaro Four Jesus Socarro Paid: -0- Delinquent Balance: Forms not tamed in Active Criminal Summons (May & June 09) Active Criminal Summons (July & Aug 09) 2. Big River BBQ Nels E. Danielson, Jr. Paid: $299.90 Nels E. Danielson, Sr. Case Closed 3 . Brenda's Drive-In Collin L. Wilkins Paid: -0- (Sep & Oct 09) Delinquent Balance: Forms not turned in Active Criminal Summons 4. Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 5 . China Garden Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 1/6/10 • Telecommunication Device for the Deaf TDD (479) 521 -1316 176 South Church, Suite B - Fayetteville, AR 72701 • Kit Williams January 5, 2010 Page 2 6. Dart Room Club John M. Dortch Paid: -0- Delinquent Balance: -0- TD: 12/9/09: Fines & Court Costs Case Closed 7. Dominoes Pizza Lloyd Hardison Paid: -0- Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay $200.00 a month. 8. Froggy's Rodney A. Hall Paid: -0- (Jan — April 09) Delinquent Balance: Forms not turned in 9. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09) Delinquent Balance: $ 1 ,330.00 Paid -0- (April 09) Delinquent Balance: Forms not turned in TD: 10/28/09 — 90 days to pay 010. Los Cuates Maria Richard Paid: -0- Delinquent Balance: $ 103.00 Trial Date: 9/02/09 — Settled Letter Sent 11 . Mama Dean's Meneria D. Morrison Active Criminal Summons (4, 6 & 7, 09) Active Criminal Summons (9 & 102 09) Terry L. Morrison TD: 1/06/09 (Apr, June & July 09) Active Criminal Summons (9 & 10, 09) Paid: -0- (Apr, June & July 09) Delinquent Balance: Forms not turned in Paid '-O- (Sep & Oct 09) Delinquent Balance: Forms not turned in 12. On The Rocks Richard E. Reynolds Paid: $2,484.00 (Jul & Aug 09) Delinquent Balance: -0- Active Criminal Summons Paid: $ 1 ,512.00 (Sep & Oct 09) Delinquent Balance: Forms not turned in Active Criminal Summons • • Kit Williams January 5, 2010 Page 3 13. Perk on Wedington Shea A. Hamm Paid: $75.00 Delinquent Balance: $647.00 Arraignment: 4/13/09 - No Show FTAS Warrant Served Trial Date: 8/26/09 — Ordered to pay $75.00 a month 14. RX Catering Jarrod C. Butler Paid: -0- Delinquent Balance: $6,755.85 Set for Trial: 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court Served Arraignment: 7/13/09 — No Show FTAS Warrant Served TD: 11/04/09 — No Show Active Criminal Summons • 15. Seafood Market Bar/Grill Craig Dowd Paid: -0- Delinquent Balance: $5,722.60 TD: 9/16/09 — Time Pay: $200.00 by the 30 t of every month. 16. Shanghai Chinese Rest. Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 1/6/10 17. Willco One Stop J. Rex Williams Paid: $ 15. 14 James Williams Delinquent Balance: -0- Case Closed 18. WOW Japanese Bistro Chong N. Kim Delinquent Balance: -0- Arraignment: 12/07/09 — No Show Pending FTAS Warrant TOTAL: $4,386.04 • CLINTON HOUSE MUSEUM • MONTHLY REPORT DECEMBER 2009 The Clinton House Museum had a total of 34 visitors in December 2009 . The Museum continues to draw in visitors from all areas of the globe. December brought out first visitor from Greenland. This was officially the only land mass in which the Visitor Map was bare. At this point, we have had visitors from all continents, including Antarctica. I MUSEUM ACTIVITIES AND EVENTS : Friday, December 4th, we hosted our Annual Christmas Open House in conjunction with the Convention & Visitors Bureau. Guest were greeting with hot apple cider and cookies. In the First Ladies Garden, bulbs for spring flowers were planted around the circle and scattered throughout. The year ended with at New Year' s Eve Pre-Party from 7- 10 . Sponsoring the event were Bavarian Cream Designs, Inc, by design productions, and Bliss Cupcake Cafd. The event also featured the art and photography of Thomas B . Merritt. JANUARY ACTIVITIES: • Art and photography will be on display throughout the month of January courtesy of Thomas Merritt of Bavarian Cream Designs, Inc. We will also host a Open House featuring the work on January 215` from 5-7 as our first event of 2010. •