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Home My WebLink About2009-12-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, December 14, 2009 at 2 :00 p.m. in the Director's Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION December 14, 2009 2 :00 p.m. Town Center I. Call to Order II. Reports A. Approval of Minutes for November 9, 2009 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - D. Visitor Bureau Report — Allyson Twiggs Dyer • E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells III. Old Business A. Update on LED lighting LEDs Magazine (Dec, 09 issue) Green Ribbon cutting at January meeting — Infolux vice president will be here IV. New Business A. Contracts V. Executive Session for review of Executive Director VI. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 9, 2009 Commissioners Present: Bob Davis, Neal Crawford, Tim Freeman, Lioneld Jordan, Brandon Kam, Robert Rhoads and Maudie Schmitt. Commissioners Absent: None Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner COMMITTEE OF THE WHOLE Commissioners visited with those requesting funds for special projects for 2010 prior to the meeting from noon until 1 :00 p.m. Commissioners met as a Committee of the Whole and discussed funding for special projects. CALL TO ORDER Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 9 at the Fayetteville Town Center at 3 :00 p.m. following the Committee of the Whole meeting. • 2010 BUDGETS Budgets were presented by Marilyn Heifner and reviewed by Commissioners. Moved by Davis, second by Schmitt to accept the proposed 2010 budgets for the A & P Commission, the Clinton House Museum, the Convention Visitors Bureau, and the Town Center. Motion Carried. FUNDING REQUESTS Moved by Davis, second by Schmitt to accept the following allocations of funds for special projects for 2010: AAA All Star Games - $30,000 AAA Coaches Clinic and Golf Tournament - $ 17,250 Arkansas Air Museum - $5,300 Arts Live - $ 1 ,000 (to be spent on marketing & printing) Bikes, Babes, and Bling - $20,000 Bikes, Blues & Hot Rods Too - $ 10,000 Committee for Mardi Gras - $2,000 DECA Marketing Prom Fashion Show - $ 1 ,500 (for room cost) NWA Coaches Clinic - $ 1 ,600 (for room cost) 7 A State Track Meet - $ 1 ,500 (for signs, banners, advertising and rental) Soccer Weekend of Champions - $ 1 ,000 Baseball and Softball Weekend of Champions - $2,500 Four State Challenge Volleyball - $ 1 ,000 (if on same weekend as BBBQ, no funding) Lady Bulldog Classic — 0 (this is a 2009 event) • FHS Debate and Forensic Home Tournament — 0 (timing of request is wrong) Iron Pig Festival - $2,500 • Joe Martin Stage Race - $3,200 National School Boards Association meeting - $2,000 (for room rental and meal at Town Center) Ozark Military Museum - $ 1 ,000 (reimburse for advertising) Ozark Valley Triathlon - $500 TheatreSquared - $20,000 (for advertising) Tri-Sports Kid' s and Family Triathlon - $ 1 ,500 U of A Solar Splash - $5,000 NCAA Baseball Regionals - $ 10,000 NCAA Men's and Women' s Indoor Track Championships - $7,000 SEC Men's & Women' s Indoor Track Championships - $3 ,500 SEC Softball Championships - $2,000 Walton Arts Center Artosphere - $30,000 (contingent on WAC needs/earmarked for Artosphere or best use) - Commissioners requested a meeting early in 2010 with Peter Lane to discuss WAC needs and Broadway series. Total funding - $ 180,675 . Motion carried MINUTES Moved by Davis, second by Jordan to approve the minutes of the October 12, 2009 meeting. Motion carried. • HMR COLLECTIONS HMR collections were up 1 .39% in October, collections were $ 189,728. Year to date they are approximately even. FINANCIAL STATEMENTS Keith Glass reported that CVB and Clinton House Museum were spending roughly what they spent last year and following the budget. Town Center budget is within expenditures; however, rental income is down. A & P budget to actual is lining up very well. CITY ATTORNEY City Attorney Kit Williams reported that Prosecuting Attorney collected $4, 131 .76 for the month. Four cases were closed. He will talk with prosecutors about restaurants not turning in forms in a timely manner and redoing forms with signatures of responsible party. REPORTS Commissioners were asked to refer to monthly reports in their packets and reports were suspended in the view of time. AD AGENCY REPORT Jade Gustin reported that the agency had started meeting with Marilyn and Allyson regarding the 2010 strategy. Because of a push for lead generation, 2,800 leads were generated with an 86% increase in web traffic. A twenty-six percent increase in downloading the visitor guide was also noted. Tear off . attraction guide and map will be out next month. • Twenty percent of the web traffic is from Northwest Arkansas with the top 5 feeder markets of Dallas, Tulsa, Kansas City, Springfield, and Little Rock. OLD BUSINESS LOTTERY TICKET SALE IN VISITOR BUREAU Marilyn has finished research and application for the sale of lottery tickets in the Visitor Center. Commissioners asked that a legal opinion from the Attorney General be requested as follows, "Is it legal for the Visitor Center to sell lottery tickets?" Jordan moved to table the lottery question until an A. G. opinion could be gotten. NEW BUSINESS Chairman Freeman will be out of town in December. The Mayor will chair the meeting in his absence. Contract with vendors with the A & P Commission was discussed. Marilyn will do a list of contracts with renewal dates. Commissioners requested that Walton Arts Center CEO Peter Lane be invited to speak to them in the first part of the year. There being no further business, the meeting was adjourned. • Respectfully submitted, 73?Qu1 ✓ A0 Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of November 2009 Current Year HMR Collected (2120.0912.4101 .00) $ 191 ,517.46 Prior Year Collected (2120.0912.4101 .01 ) $ (630.78) First Security Investment Interest Revenue (2120.0912.4708.00) $ 3,221 .28 Total Revenues $ 194,107.96 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (31817.73) Bank of OK Quarterly Fee (2120.9120. 5712.00) Town Center Bond Payment (2120.9120.5712.00) $ (55,949.41 ) 2008 Property Taxes on Town Center (2120.9120.7602.60) Total Expenses $ (59,767. 14) Total Check to A&P $ 134,340.82 • • a • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $1663620 1 .42% $174,005 4.43% $166,214 -4.48% February 183,554 $150,088 -18.23% $1580693 5.58% $167, 141 5.32% March 154,067 $157,317 2.11 % $172,804 9.84% $180,027 4. 18% April 174,063 $171 $ 62 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 -4.94% $175,064 5.60% $190,320 8.71 % June 171 ,098 $177,594 3.80% $194,447 9.49% $190,237 -2. 17% July 172,905 $173,079 0.00% $188,253 8.77% $180,944 -3.88% August 160,067 $160,560 0.00% $174,648 8.77% $167,897 -3.87% September 169,793 $172,373 1 .52% $190,244 10.37% $1760463 -7.24% October 196,393 $180,324 -8. 18% $187, 125 3.77% $189,728 1 .39% November 193,469 $185, 111 -4.32% $197,814 6.86% $190,887 -3.50% December 159,842 $170,506 6.67% $174,682 2.45% Total $ 2,073,923 $21030,913 -2.07% $29171 ,451 6.92% $1 ,9919401 0.00% \filename Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 765,282.27 1 st Security A&P General 98714 144,581 .76 1 st Sec Fay Town Cur 98722 48,578. 11 1 st Sec. Clinton House #8749 13,872.70 1 st Sec. Conv Visitor #8730 74,802.97 Arvest Payroll Account #4636 8,384.23 Accounts Receivable 11679.54 Due From Other Funds 61655.80 Investments 15793,589. 10 Investment Adj to Market 14, 106.83 Total Current Assets 2,871 ,733.3 1 Property and Equipment Furniture and Fixtures 17,005.33 Equipment 166,502.88 CVB Building 921 ,632.37 CVB Land 198,621 .00 Building Additions 213,677.24 Accum. Depreciation (261 ,363.61 ) Total Property and Equipment 112565075.21 • Other Assets Total Other Assets 0.00 Total Assets $ 41127,808.52 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 188.46 Colonial Life & Acc Ins Payabl (67. 11 ) Federal Payroll Taxes Payable 10,810.85 FUTA Tax Payable 151 .79 State Payroll Taxes Payable 21146. 10 SUTA Payable 501 .71 Due to Other Funds 32836.75 Due to Town Center 6,089. 10 Total Current Liabilities 23,657.65 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 23,657.65 • Capital Beginning Balance Equity 32879,562.33 Unresticted Fund Balance 383631 .48 Net Income 185,957.06 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis October 31 , 2009 • Total Capital 40 04, 1 50.87 Total Liabilities & Capital S 4, 127,808.52 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2009 Current Month Year to Date Revenues HMR Tax Revenue $ 1895612.89 57.62 $ 1 ,778,837.89 68.08 Prior Year HMR Tax Revenue 115.00 0.03 20,516.02 0.79 Rental Income 303852.06 9.37 329,993.41 12.63 Other Income 150.00 0.05 4,768.75 0. 18 Travel Hero 502.56 0. 15 32499. 11 0. 13 Parking Revenue 836.00 0.25 7, 113.30 0.27 Parking Lease 0.00 0.00 10,619.24 0.41 Gift Shop Sales 568.21 0. 17 4,581 .51 0. 18 Visitor Store 1 ,357.05 0.41 14,455.58 0.55 Partnership Income 0.00 0.00 73425.00 0.28 Admission Revenue 387.00 0. 12 42695.54 0. 18 Track Tickets 0.00 0.00 3, 155.70 0. 12 Special Projects 255.00 0.08 22, 166.44 0.85 Sustainability Summit 0.00 0.00 14,000.00 0.54 Interest Income Investments 3,221 .28 0.98 352418.37 1 .36 Interest Income Checking 213.95 0.07 29396.01 0.09 Visitor Guide Ad Income 12000.00 0.30 155100.00 0.58 Hospitality Summit 20.00 0.01 15976.73 0.08 Transfer In 1005000.00 30.39 3329265.00 12.72 Total Revenues 3299091 .00 100.00 2,612,983.60 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 35306.42 0. 13 • Total Cost of Sales 0.00 0.00 35306.42 0. 13 Gross Profit 329,091 .00 100.00 2,609,677. 18 99.87 Expenses Signage- Tourism 686. 16 0.21 6,283.42 0.24 Credit Card Discounts 274.70 0.08 53894.77 0.23 Bank Charges 60.50 0.02 256.75 0.01 Parking Expense 100.00 0.03 1 ,000.00 0.04 Advertising & Marketing 241 .86 0.07 3085930.74 11 .82 Brochures 0.00 0.00 94,921 .09 3.63 Accounting & Legal Fees 625.00 0. 19 61250.00 0.24 Audit Expense 0.00 0.00 2,000.00 0.08 Office Expense 839.26 0.26 12,362.83 0.47 Visitor Store Exp 13263.65 0.38 10,224.37 0.39 Insurance-Building 0.00 0.00 8,900.00 0.34 Insurance & Health Benefits 3,336.53 1 .01 339185.67 1 .27 408 (P) Company Match 1 ,323.47 0.40 9,801 . 12 0.38 Car Allowance 300.00 0.09 3,000.00 0. 11 Telephone Expense 1 ,663.94 0.51 145180.53 0.54 Postage and Shipping Expense 12298.81 0.39 155406.72 0.59 Material & Supplies 0.00 0.00 95.85 0.00 Rent 0.00 0.00 122000.00 0.46 Maintenance/Lawn 35.00 0.01 976.73 0.04 Repairs & Maintenance Expense 7,348.21 2.23 879385.24 3.34 Kamensky Fountain Maintenance 307. 17 0.09 29867.83 0. 11 Linens 19538.67 0.47 199484.27 0.75 • Publications & Dues 19010.00 0.31 49012.00 0. 15 Travel/Training Expense 19283. 18 0.39 183056.80 0.69 Taxes & Licenses 0.00 0.00 21603.80 0. 10 Collections Expense 33794.55 1 . 15 36,009.20 1 .38 Payroll Tax Expense 29616.56 0.80 305779.61 1 . 18 Convention Development 325.00 0. 10 423843.85 1 .64 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Ten Months Ending October 31 , 2009 Current Month Year to Date Research Expense 0.00 0.00 11700.00 0.07 Contract Labor 21750.00 0.84 28,362.50 1 .09 Commissions 0.00 0.00 16,501 .48 0.63 Wages Expense 33, 137.30 10.07 3607147.43 13.78 Electricity Utility 31831 .26 1 . 16 58, 121 .89 2.22 Gas Utility 44. 14 0.01 9,020.78 0.35 Water Utility 478.32 0. 15 5,250.65 0.20 Cable 89.39 0.03 894.79 0.03 Security 21 .85 0.01 5,807.35 0.22 Airport Advertising 0.00 0.00 4,455.00 0. 17 Minor Equipment 57,580.51 17.50 642254.51 2.46 Airport Info Booth 0.00 0.00 32600.00 0. 14 Coaches Clinic 0.00 0.00 355800.00 1 .37 All Star Games 0.00 0.00 159000.00 0.57 Saturday of Champions 0.00 0.00 49000.00 0. 15 State Soccer 0.00 0.00 12750.00 0.07 DECA 0.00 0.00 35000.00 0. 11 Walton Arts Special Project 0.00 0.00 10,000.00 0.38 Solar Splash Specail Project 0.00 0.00 51000.00 0. 19 Square Gardens 0.00 0.00 29,244.43 1 . 12 Waterski Champion 0.00 0.00 19500.00 0.06 Dickson St Special Project 0.00 0.00 18,450.87 0.71 Town Center Garden Maint 35382. 19 1 .03 35382. 19 0. 13 AR Air Museum 0.00 0.00 73000.00 0.27 Theatre Squad 0.00 0.00 21000.00 0.08 Duathlon 0.00 0.00 5,000.00 0. 19 Joe Martin 0.00 0.00 3,000.00 0. 11 • Ozark Valley 0.00 0.00 17000.00 0.04 Ozark Military Special Proj 218.40 0.07 525.48 0.02 Outdoor Track 0.00 0.00 10,000.00 0.38 Misc Special Project 15,947.28 4.85 299017.38 1 . 11 Bond Payments-Town Center 55,413.35 16.84 5539633.50 21 . 19 Trustee Expense 0.00 0.00 3,375.00 0. 13 Transfer OUt 1019946.70 30.98 3345211 .70 12.79 Total Expenses 3052112.91 92.71 214239720. 12 92.76 Net Income $ 233978.09 7.29 $ 1859957.06 7. 12 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 189,612.89 $ 1869887.20 $ 117785837.89 S 19768,966.63 Prior Year HMR Tax Revenue 115.00 237.50 205516.02 295989.82 Rental Income 30,852.06 46,256.41 3295993.41 4075236.79 Other Income 150.00 350.00 42768.75 16,782.81 Travel Hero 502.56 0.00 3,499. 11 1 ,251 .28 Parking Revenue 836.00 11356.00 7, 113.30 13,782. 12 Parking Lease 0.00 0.00 10,619.24 2,513.34 Gift Shop Sales 568.21 11043.92 4,581 .51 4,078.30 Visitor Store 19357.05 11448.40 14,455.58 91801 . 11 Partnership Income 0.00 0.00 71425.00 77200.00 Admission Revenue 387.00 25.00 41695.54 31854.08 Track Tickets 0.00 0.00 31155.70 31145.00 Special Projects 255.00 625.00 223166.44 19,507. 10 Sustainability Summit 0.00 0.00 14,000.00 0.00 Interest Income Investments 31221 .28 55080. 17 35,418.37 489255.38 Interest Income Checking 213.95 452.31 29396.01 89105.41 Visitor Guide Ad Income 1 ,000.00 0.00 159100.00 0.00 Hospitality Summit 20.00 0.00 19976.73 0.00 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 100,000.00 1002000.00 332,265.00 434,921 .04 Total Revenues 329,091 .00 343,761 .91 2,6122983.60 297792440.21 Cost of Sales • Clinton House Gift Shop 0.00 118.39 3,306.42 25158.53 Total Cost of Sales 0.00 118.39 32306.42 2, 158.53 Gross Profit 3299091 .00 343,643.52 22609,677. 18 2,7779281 .68 Expenses Signage- Tourism 686. 16 644.58 61283.42 5,623.56 Credit Card Discounts 274.70 270.48 5,894.77 31981 .92 Bank Charges 60.50 39.85 256.75 571 .53 Parking Expense 100.00 100.00 1 ,000.00 900.00 Advertising & Marketing 241 .86 283922.54 308,930.74 284,554.47 Brochures 0.00 11145.00 94,921 .09 89, 189.60 Accounting & Legal Fees 625.00 625.00 62250.00 6,410.00 Audit Expense 0.00 0.00 23000.00 21200.00 Office Expense 839.26 11531 .29 129362.83 12,372.00 Visitor Store Exp 15263.65 617.82 10,224.37 63210.48 Insurance-Building 0.00 0.00 8,900.00 5,347.00 Insurance & Health Benefits 35336.53 3,226.60 339185.67 279794.68 408 (P) Company Match 1 ,323.47 15816.07 9,801 . 12 95678.57 Car Allowance 300.00 300.00 32000.00 39000.00 Telephone Expense 15663.94 13496.70 143180.53 145966. 13 Postage and Shipping Expense 15298.81 15292. 10 15,406.72 18,294.03 Tracking Software 0.00 0.00 0.00 19695.00 Material & Supplies 0.00 0.00 95.85 45166. 16 Rent 0.00 0.00 12,000.00 12,000.00 • Maintenance/Lawn 35.00 0.00 976.73 385.00 Repairs & Maintenance Expense 71348.21 3,589.65 877385.24 1047466.21 Kamensky Fountain Maintenance 307. 17 163.88 23867.83 44,206. 14 Linens 11538.67 17521 .03 193484.27 21 ,470.57 Publications & Dues 1 ,010.00 90.00 41012.00 61037.00 Travel/Training Expense 1 ,283. 18 21166.37 18,056.80 20,800.89 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Ten Months Ending October 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Taxes & Licenses 0.00 13827.66 21603.80 91453.86 Collections Expense 31794.55 33742.49 369009.20 35,979. 13 Interest Expense 0.00 13137.62 0.00 15270.46 Payroll Tax Expense 21616.56 33122.92 309779.61 339154.77 Convention Development 325.00 13950.00 42,843.85 205995 .71 Research Expense 0.00 0.00 19700.00 0.00 Contract Labor 29750.00 33900.00 285362.50 33,817.39 Commissions 0.00 35914.98 16,501 .48 255831 .74 Wages Expense 33, 137.30 355898.52 360, 147.43 353,318.28 Electricity Utility 3,831 .26 69166.34 589121 .89 585334.38 Gas Utility 44. 14 184.83 99020.78 115293. 12 Water Utility 478.32 763.63 5,250.65 75417.00 Cable 89.39 89.53 894.79 864.71 Security 21 .85 521 .85 5,807.35 19996.00 Airport Advertising 0.00 0.00 4,455.00 6,855.00 Minor Equipment 57,580.51 0.00 649254.51 182523.97 Minor Equipment Capitalized 0.00 0.00 0.00 (7,402.35) Airport Info Booth 0.00 0.00 39600.00 1 ,200.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 329831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 75500.00 Caring for Creation Conference 0.00 0.00 0.00 19000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 359800.00 20,000.00 4 State Volleyball 0.00 0.00 0.00 41000.00 All Star Games 0.00 0.00 159000.00 105000.00 Saturday of Champions 0.00 0.00 4,000.00 4,000.00 • State Soccer 0.00 0.00 1 ,750.00 19500.00 7A State Track 0.00 0.00 0.00 52046.00 DECA 0.00 0.00 39000.00 1 ,000.00 Walton Arts Special Project 0.00 0.00 10,000.00 15,000.00 Solar Splash Specail Project 0.00 0.00 59000.00 7,500.00 Square Gardens 0.00 1 ,079.88 29,244.43 250,995.47 ASCE Special Project 0.00 0.00 0.00 5,000.00 Waterski Champion 0.00 0.00 12500.00 55200.00 Dickson St Special Project 0.00 0.00 182450.87 24,805.61 Youth Slow Pitch 0.00 0.00 0.00 69196.82 Town Center Garden Maint 3,382. 19 0.00 39382. 19 0.00 AR Air Museum 0.00 0.00 75000.00 0.00 Theatre Squad 0.00 0.00 2,000.00 0.00 Duathlon 0.00 0.00 5,000.00 0.00 Joe Martin 0.00 0.00 3,000.00 0.00 Ozark Valley 0.00 0.00 19000.00 0.00 Ozark Military Special Proj 218.40 0.00 525.48 0.00 Outdoor Track 0.00 0.00 102000.00 0.00 Misc Special Project 15,947.28 1 ,718.92 299017.38 515745.98 Bond Payments-Town Center 55,413.35 559413.35 553,633.50 550,032.74 Trustee Expense 0.00 15125.00 32375.00 5,625.00 Transfer OUt 101 ,946.70 1002000.00 3349211 .70 434,921 .04 Total Expenses 305, 112.91 2725116.48 294232720. 12 2,763,624.22 Net Income S 23,978.09 S 71 ,527.04 $ 185,957.06 $ 133657.46 • See Accountants' Compilation Report Fayetteville A P Commission $Mi at Budget, Revenue Expense-Modified Cash Basis Month Ending October 2009 2009 2009 2009 2009 October October 2008 Annual Budget Year To Date Year To Date Year Monthly Monthy Year To Date Accumulated Actual Balance Budget Actual Attudl Budget Revenue HMR Tu Revenue 1,954,305.90 1,608,688.00 1,778.937.89 175,468.01 175,324.00 189.612.89 1,768,968.63 Prior Year HMR Tax Rev - 20,516.02 115.D0 29,989.82 Interest W,WD.W 41,668.W 31,953.63 18,048.17 4,166.0 3,221.28 48.255.38 Bond Refund 5,000.00 - - S,OW.W Other-Visiber Guide ad 20,00D.W 20,000.00 15,100.00 4,900.0 2.500.0 1,000.00 Rent Income - 27,500.00 2750.00 27,537.21 Misc Income - 6,998.73 (8,998.73) 255.00 16435.42 SusMrmbiley Summit 14,000.00 Investment Fund Transfer - 3,464.54 (3,464.54) Fund Transfer tar CVS - - - 100,00,00 Square Garden Canyc 29,245.00 - - 29,245.00 Interest Inc Checking 3.328.00 1444.86 11444.88) 416.00 118.28 822392 Total 2.0511.550.90 1.673,684.0 1,901,615.89 182408.0 197,072.45 1,897408.38 Expenses Tranifen - 1,946.70 (1,94670) 1,94670 Tom Canter Fund 671,079.39 559.82.00 553.633.`. 117,445.89 56.000.00 55,413.35 550,032.74 Bond Audit Exp 2.000.W 2.000.00 - 2.000.00 Bond Paying Agent Fe 6,000.W 6,000.00 3.375.00 2,625.00 1,500.00 5.625.00 Wurkmams Comp ins 2,520.W 2,520.W - 2,520.00 Collection 6y 40.618.26 M.400.00 38,009.20 4,609.06 3.634.00 3,794.55 35.979.13 Transfer to CVB 309,948.22 309.948.W 300.00.00 9.948.22 1W,000.W 200,000.00 Transfer to Clinton His 32,264.60 32.264.00 32,265.00 (0.40) 130,00.00 Peace Fountain Maint 10,WO.W 8,600.00 2,447.21 7,552.79 250.00 307.17 44,206.14 Salaries 80,431.00 67,020.W 60.508.28 19,922.72 6,702.00 8.84.18 58,693.20 Payroll Tax Exp 7,125.00 5.930.00 4,936.04 2,188.96 593.00 482.55 4,800.87 Insurance-Health 3,403.24 2,830.00 4,072.60 (669.36) 283.00 218.60 3.702.10 401K Math 2.412.93 2,010.00 1,835.20 577.73 201.00 273.78 2,128.08 Car Allowance 3.600.0) 3,000.00 3.WO.W 600.00 3W.W =DD 3,000.00 Adveryin q B MCAeen 375,000.00 300,000.0 306,564.74 60,435.26 40.000.00 91.66 281.342.63 About Into BcoN 5.200.00 5.2W.W 3,600.00 1,6W.W 400,00 1,2W.00 A6port Advertising 5.940.00 4,455.00 4,455.W 1,485.03 6,855.00 Brochures loo.".W $9.000.00 04.921.00 5,078.91 15,000.00 89.189.60 Website Update 10.0D0.W 10,OOO.W - 10,000.00 2,OOO.W Signage- Tounsm t0,00D.W 9.000.W 6,283A2 3,716.58 1,00000 666.16 5,623.56 Publication B Dues 2,045.00 1,545.00 1.645.W 400.00 320.00 500.00 2.045.00 TroveVRalntrg 2.500.00 2,501W 5,138.48 (2,638.46) 579.76 1,192.09 Once Sup a Printing 1,000.00 1,000.00 588.77 413.23 100.00 62.30 4,850.43 • Postage 20,000.00 16,OOO.W 15,236.00 4783.81 2.WO.W 1,291.76 18.1W.24 Professional Services 7,5W.W 6.250.00 6,250.00 1,250,W 625.00 625.W 5,615.00 SMegic Aamting 3W.W 300.00 Audit Expense - 2,000.00 (2.00.W) 2.2W.W Tom Center Garden a 20.00.00 16,660.00 3,382.18 16,617.81 1,666.00 3,382.19 Botalniral Garden - - - 32.&31.45 Square Gardens 29,245.00 29.245.00 29,244.43 0.57 250,995.47 Air Museum 7,0u).W 7,000.00 7.00D.W - SpexalPmjecti - 19,47578 (19,475.78) 15,82578 53.582.59 Calcasieu Rabbit Shoe - - - 500.W Ceramics Symposium 7.500.W UA Baseball Regional 12,500.00 12.SW.W - 12.5WW Ozark Valley TriatMM 1,000.00 1,000.00 1,WD.W Ouathlon 5,000.00 5,000.00 5,000.00 - Dickson StMusic Fast 20.00O.W 20,000.00 18,450.87 1,549.13 24,805.61 DECA Marketing Faith 3.00() 00 3,000.W 3.00.00 - 1,000,00 4 State volleyball Classk - - - 4,000,00 NCAATark OuMaor 10.00000 1O.00.W 10,W0.W - AlStarComes 15.000.00 15.WO.W 15.00.W - 10.W0.00 All H.S. Coaches Gini W,00000 30.000.00 30,000.00 20.000.W Saturday of Champion 4,WO.W 4.000.W 4,000.W - 4.O0.W NWA Coaches Clinic 6,000.00 6,000.W 5,800.00 200.00 State Souter Finals 1,750.00 1,750.00 /750.0 - 1,500.00 7A State Trod Meet - - 1,000.W SEC Tennis Tonlniame 1,500.00 1,500.0 - 1,SW.00 Foyenaville Night Jam S.WO.W 5,000.00 - 5,000.00 Ozark Melilary Museun 1,Scom - 525.48 974.52 218.40 Joe Martin Stege Rau 3,000.W 3,00000 3,WO.W - State Master Gardner Conv - - - MkSequoyahCeringforCreetbn - - - SolarSplash 5.000.00 5.000.00 5.000.0 - 7,500,00 Theatresquared 2,000.00 2=0D 2,000.00 Wagon AnsCenter Bn 10.000.00 10,000.00 1O.WO.W - 15,OOO.W Water-SN Regional Champ - 1,500.00 (1,500.00) 5.200.00 Youth Slow Pitch Wand Series - - - 6,196.82 Mise Equip 60,000.00 40,000.00 64,173.60 (14.173.W) 5,000.00 57,499.60 18.643.48 Repair B Maintenance 75,000.00 61,2W.W 42,11341 32,886.59 6,260.00 451.09 34,658.25 Depreciation Exp 20,000.W 21.236W - 20,000.00 1,665.00 Contract labor 1,665.00 27,54DO.W (27,5W.W) 2,750.00 27,778.89 Unallocated Revenues 10.167.88 10,16800 - 10,167.88 Bank Changes - 60.00 (30.00) 85.86 Taxes B licenses g log gd Total 2,058,550.52 1,800.977.001)59.655.W 145,489.00 252,785.55 1,986,28.87 is 0 0 0 Clinton House Museum Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending October 2009 2009 2009 2009 2009 October October 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye: 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 32,265.00 32,265.00 (0.40) 30,000.00 Admission 4,807.64 4,000.00 41451 .63 356.01 400.00 387.00 3,854.08 Special Events 500.00 410.00 - 500.00 41 .00 Gift Shop Sales 6,000.00 5,000.00 5,088.95 911 .05 500.00 623.21 4,389.30 Interest - 108.57 (108.57) 11 .44 257.85 Other Income 150.00 125.00 214.08 (64.08) 25.00 150.00 Total 67,222.24 41 ,800.00 42, 128.23 966.00 1 ,021 .65 38,651 .23 Expenses Salary+Benefits 34,180.00 28,350.00 25,425.96 8,754.04 2,835.00 3,228.75 20,895.52 Payroll Tax Exp 2,625.00 2, 190.00 2,347.52 277.48 219.00 291 .16 1 ,933.47 Insurance-Health 3,403.24 2,830.00 46.00 3,357.24 283.00 1 ,357.65 401K Match 850.00 708.00 - 850.00 71 .00 211 .64 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3500 - - Water 400.00 335.00 397.47 2.53 35.00 63.03 358.93 Gas 1 ,400.00 11169.00 752.73 647.27 45.00 44.14 1 ,013.41 Electricity 750.00 629.00 616.33 133.67 56.00 43.08 613.73 Telephone 1 ,200.00 1 ,000.00 930.57 269.43 100.00 98.26 1 ,211 .34 Materials & Supplies 1 ,200.00 1 ,000.00 1 ,001 .82 198.18 100.00 1 ,204.98 Credit Card Discount: 500.00 410.00 911 .13 (411 .13) 41 .00 15.83 468.10 Bank Charges 100.00 96.00 58.25 41 .75 8.00 89.55 Security 264.00 198.00 218.50 45.50 22.00 21 .85 196.00 Maintenance/Lawn 500.00 500.00 485.00 15.00 50.00 35.00 385.00 Repair/Maintenance 1 ,000.00 900.00 38.24 961 .76 100.00 2,921 .77 Sales Tax 500.00 410.00 514.00 (14.00) 41 .00 55.00 311 .00 Special Projects 600.00 500.00 195.61 404.39 50.00 50.00 501 c3 Application - - - Publications/Dues 250.00 250.00 50.00 200.00 230.00 Travel/Training 500.00 1 ,300.00 200.31 299.69 1 ,000.00 496.74 Gift Shop Items 5,000.00 3,500.00 3,306.42 1 ,693.58 2,158.53 Misc 8.00 - - 795.00 Minor Equipment - 80.91 (80.91 ) 80.91 Total 67,222.24 58,283.00 49,576.77 5,056.00 3,977.01 48,902.36 Convention Visitors Bureau Stmt of Budget, Revenue, Expense-Modified Cash Basis Month Ending October 2009 • 2009 2009 2009 2009 October October 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 309,948.22 309,948.00 300,000.00 9,948.22 100,000.00 300,000.00 Interest 600.00 500.00 395.00 205.00 50.00 46.61 566.34 Bus Tour Income - - 3,136.00 Partnership Dues 8,000.00 8,000.00 7,425.00 575.00 7,200.00 Travel Hero 2,500.00 2,500.00 3,499.11 (999.11) 502.56 1 ,251.28 Vist. Cu. Store 12,000.00 9,900.00 14,462.14 (2,462.14) 1,200.00 1,357.05 9,801.11 Admission Revenue - 243.91 (243.91) Other Income w 13,911 .48 (13,911 .48) 170.00 13,570.68 Total 333,048.22 330,848.00 343,072.64 1,250.00 102,076.22 332,389.41 Expenses Salary«Benefits 198,321.00 152,550.00 155,686.47 42,634.53 15,255.00 13,231 .89 152,218.71 Payroll Tax Exp 17,848.89 13,650.00 12,696.37 5,152.52 1,385.00 1,020.54 12,714.23 Insurance-Health 16,928.70 14,100.00 15,796.52 1,132.18 1,410.00 1,613.29 11 ,375.36 401K Mato 5,949.63 4,950.00 4,475.56 1,474.07 495.00 603.81 4,194.42 Rent - Utilities - - Telephone 7,500.00 6,250.00 5,801.22 1,698.78 625.00 746.97 6,343.60 Electricity 4,000.00 3,330.00 3,155.33 844.67 333.00 132.12 3,253.18 Water 550.00 450.00 446.46 103.54 45.00 44.94 471.92 Postage - 23.43 7.03 Com & Tourism Develop 23,585.00 22,585.00 40,539.30 (16,954.30) 600.00 325.00 20,995.71 Travel & Training 32,045.00 31,745.00 15,891 .70 16,153.30 6,495.00 703.42 18,740.28 Publications/Dues 3,020.00 3,020.00 2,317.00 703.00 510.00 3,732.00 Repair/Maintenance 2,000.00 2,000.00 3,139.55 (1,139.55) 400.00 109.25 1 ,794.99 Office Supp/Printing' 6,000.00 5,000.00 8,942.49 (2,942.49) 500.00 699.91 5,593.13 Tracking SftwareMlaint 1,700.00 1,700.00 - 1,700.00 1 ,695.00 Credit Card Discounts 750.00 620.00 1,483.48 (733.48) 62.00 79.81 672.17 Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 296.84 Visitor Ctr Store Itms 8,000.00 6,660.00 10,224.37 (2,224.37) 666.00 1,263.65 6,210.48 • Education Reimbursemen 3,000.00 3,000.00 - 3,000.00 Bank Charges 350.00 290.00 118.75 231 .25 29.00 60.50 306.55 Parking Expense 1,200.00 1,000.00 1,000.00 200.00 100.00 100.00 900.00 Special Project - 3,200.00 4,046.00 Transfer Out 3,162.00 4,053.59 Total 333,048.22 273,400.00 288,393.50 28,400.00 21,252.13 _ 259,608.16 • Fayetteville Town Center Stmt of Budget, Revenue, Expense-Modified Cash Basis Month Ending October 2009 • 2009 2009 2009 2009 October October 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 373,540.00 305,724.41 142,525.59 37,354.00 28,223.06 383,557.33 Interest - Checking 1,000.00 830.00 447.56 552.44 83.00 37.62 1,057.30 Parking Revenue - - - Daily 8,000.00 6,660.00 8,433.30 (433.30) 666.00 836.00 13,782.12 Leases 10,000.00 10,000.00 9,299.24 700.76 2,513.34 Other Income - 0.94 (0.94) Sales Tax Exp (4,000.00) (3,330.00) (3,081 .00) (919.00) (333.00) (121.00) (3,907.75) Less Returns & Allowance - (300.00) 300.00 Special Projects 6,205.05 6,205.00 5,956.39 248.66 825.00 Misc Revenue - 8,553.81 Transfer - 4,921 .04 Total 469,455.05 393,905.00 326,480.84 37,770.00 28,975.68 411,302.19 Expenses Salary+Benefits 170,515.00 131,176.00 118,765.12 51,749.88 13,116.00 10,592.50 123,510.85 Commissions 30,000.00 25,000.00 16,501.48 13,498.52 2,500.00 25,831 .74 Contract Labor 7,200.00 6,000.00 862.50 6,337.50 600.00 6,037.50 Payroll Taxes 18,046.35 13,880.00 10,799.68 7,246.67 1,388.00 822.31 13,706.20 Credit Card Discount: 3,500.00 2,910.00 3,500.16 (0.16) 291 .00 179.06 2,841 .65 Insurance 16,928.70 14,100.00 13,119.63 3,809.07 1,410.00 1,504.64 11 ,359.57 401K Match 5,115.00 4,260.00 3,490.36 1,624.64 426.00 445.88 3,144.45 Utilities - Water 8,000.00 6,756.00 4,406.72 3,593.28 499.00 370.35 6,586.15 Phone 9,500.00 7,920.00 7,448.74 2,051 .26 790.00 818.71 7,356.32 Electricity 65,000.00 52,166.00 54,350.23 10,649.77 6,700.00 3,656.06 54,467.47 Gas 13,000.00 10,593.00 8,268.05 4,731 .95 154.00 10,279.71 Cable 1,080.00 900.00 894.79 185.21 90.00 89.39 864.71 Postage 135.00 135.00 98.00 37.00 133.79 Contract Services - - - • Linens 27,000.00 21,67700 17,813.01 9,186.99 1 ,521.00 1,538.67 21,470.57 Outside Repairs & Maintenam 75,000.00 62,500.00 43,006.39 31 ,993.61 6,250.00 6,787.10 65,091.20 Materials & Supplies 5,000.00 4,200.00 - 5,000.00 400.00 Office Supplies/Printing 1,250.00 3,648.06 (3,648.06) 77.05 4,944.49 Advertising 3,000.00 1,750.00 2,366.00 634.00 150.00 3,211.84 Travel/Training 500.00 500.00 (869.12) 1,369. 12 371 .78 Building Insurance 5,800.00 5,800.00 8,900.00 (3,100.00) 5,347.00 Taxes & Licenses 3,035.00 3,035.00 2,310.30 724.70 1,985.00 Special Projects - 4,683.99 (4,683.99) 121.50 4,113.39 Misc 10.00 - - 643.33 Bank Charges 100.00 74.00 49.75 8.00 89.55 Depr Expense - - _ Security 2,000.00 - 5,588.85 1,800.00 Transerin - - 867.45 Total 469,455.05 376,592.00 330,002.69 36,143.00 27,153.22 376,055.71 • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY fi �PARTMENTAL CORRESPONDENCE LEGAL DEPAR'PMENT TO: A & P Commissioners CC: Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney DATE: December 3, 2009 RE: Overdue HMR tax collection City Prosecutor Casey Jones collected $2,388.73 in overdue Hotel, Motel and Restaurant taxes last month . This brings the year to date • collection total to $66,955.60. Four of the nineteen cases fully paid their delinquent balance of HMR taxes which will close their cases. Although #8, Los Cuates, showed that the case had been settled, the delinquent balance of $103 .00 was not paid as promised so the City Prosecutor will be filing a Contempt of Court charge against the owner. CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES OFFICE ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck&l.fayettevlile.ar.un BRIAN THOMAS 101 W. Mountain, Suite 202 FAYETTEVILLE, ARKANSAS 72791 DEPUTY CITY PROSECUTOR PHONE: (479) 575-9377 (479) 5754379 MEMO Hot Checks: (479) 5754254 FAX 9 : (479) 5754773 TDD(Telecommunicallon Oevlce - for the Deof)=(479)421.1316 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: December 2, 2009 RE: Status of Active HMR cases • Acambaro Four Jesus Socarro Paid: -0- Delinquent Balance: Forms not turned in Active CS — May and June 2009 Active CS — July and August 2009 2. Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 3 . China Garden Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 1 /6/10 4. Dart Room Club John M. Dortch Paid: $73 .00 Delinquent Balance: -0- TD: 12/9/09 5 . Dominoes Pizza Lloyd Hardison Paid: -0- Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay • $200.00 a month. �'it Williams ecember 2, 2009 Page 2 6. Froggy's Rodney A. Hall Paid: $207.75 (Oct — Dec 08) Delinquent Balance: -0- Paid: -0- (Jan — April 09) Delinquent Balance: Forms not turned in 7. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09) Delinquent Balance: $ 1 ,330.00 Paid -0- (April 09) Delinquent Balance: Forms not turned in TD: 10/28/09 — 90 days to pay 8. Los Cuates Maria Richard Paid: -0- Delinquent Balance: $ 103 .00 Trial Date: 9/02/09 — Settled 9. Mama Dean's Meneria D. Morrison Active Criminal Summons Terry L. Morrison TD: 1 /06/09 • Paid: -0- Delinquent Balance: Forms not turned in 10. On The Rocks Richard E. Reynolds Paid: -0- Delinquent Balance: Forms not turned in Active Criminal Summons 11 . Oseguera's Soledad A. Oseguera Paid: $204.98 Jose A. Oseguera Delinquent Balance: -0- Case Closed 12. Patron Mexican Grill Steven A. Jones Paid: $ 1 ,374.00 Delinquent Balance: -0- Case Closed 13 . Perk on Wedington Shea A. Hamm Paid: $75 .00 Delinquent Balance: $647.00 Arraignment: 4/13/09 - No Show FTAS Warrant Served Trial Date: 8/26/09 — Ordered to pay $75 .00 a month • et Williams December 2, 2009 Page 3 14. Pho Saigon Dong V. Bui Paid: $254.00 Delinquent Balance: -0- Case Closed 15 . RX Catering Jarrod C. Butler Paid: -0- Delinquent Balance: $6,755 .85 Set for Trial : 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court Served Arraignment: 7/13/09 — No Show FTAS Warrant Served TD: 11 /04/09 — No Show Pending FTA Warrant 16. Seafood Market Bar/Grill Craig Dowd Paid: $200.00 Delinquent Balance: $5,722.60 • TD: 9/16/09 — Time Pay: $200.00 by the 301" of every month. 17. Shanghai Chinese Rest. Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 1 /6/10 18. Willco One Stop J. Rex Williams Letter James Williams Letter Paid: -0- Delinquent Balance: Forms not turned in 19. WOW Japanese Bistro Chong N. Kim Arraignment: 12/07/09 Delinquent Balance: -0- TOTAL: $2.388.73 • CLINTON HOUSE MUSEUM • MONTHLY REPORT NOVEMBER 2009 The Clinton House Museum had a total of 59 visitors in November 2009. We've had a wide variety of visitors from California and the New England area, and even from New Zealand. The changing of the leaves has brought an influx of visitors on road trips from other states. MUSEUM ACTIVITIES AND EVENTS: In November, we hosted two Bus Tours in conjunction with the CVB. Lunch was catered by Southern Hospitality and was highlighted with an appearance of a costumed Bill and Hillary as greeters and lots of photo opportunities. The tours were a great success and were enjoyed by all. � h 1 , i • - 4 N . 1 � • Also, planting continues in the First Ladies Garden with the addition of two Flowering Dogwoods, Roses, Hydrangeas, and Forsythia. DECEMBER ACTIVITIES: The Clinton House Museum will celebrate our annual Christmas Open House on Friday, December 4h from 8 :30-4:30. Refreshments will be served. To ring in the New Year, we will also hold a New Year's Eve Pre-Party from 6-9pm. We will be teaming up with Shelly Cassar, owner of Bliss Cupcakes. Art and photography will be on display courtesy of Thomas Merritt of Bavarian Cream Designs, Inc. • Activity Report From: 11/01/2009 To: 1210112009 ALLYSON • E-Mail 11 /4/2009 National School Board Association Alan Wilbourn-FPS Site Visit how can we help with site visit 11 /4/2009 National School Board Association Patty Plummer Site Visit details on what they need for site visit 11 /9/2009 540 Film Festival Rowland McKinney dates for 2010 film fest 11/12/2009 Arkansas Activities Association Wadie Moore Arkansas High School Coaches Meeting details about ads in AAA programs File Note 11/21 /2009 Lights of the Ozarks Light the Night worked the parade night event 11/30/2009 Fayetteville High School Scott Berna Lady Bulldog Classic Basketball Tournament welcome bags for the tournament Meeting 11 /2/2009 Sells Agency Ms. Jade Hart 2010 planning meeting 11 /3/2009 Bikes, Blues, BBQ Mr. Nelson Driver board meeting 11 /5/2009 Bikes, Babes & Bling Coleson Burns Summer Motorcycle Rally details for website and merchandise for rally 11 /6/2009 Lights of the Ozarks Melissa-Nestle Light the Night location of booth during the parade 11/6/2009 Bikes, Babes & Bling Dustin Bartholomew-Wonderstate • Summer Motorcycle Rally website and media for the rally 11/6/2009 Bikes, Babes & Bling Ben Clark-B Unlimited Summer Motorcycle Rally merchandise for the rally 11/9/2009 National School Board Association Patty Plummer Site Visit details on how we can help with conf 11 /13/2009 Lights of the Ozarks Matt Partain-FPD Light the Night details about the parade route for lighting night 11 /17/2009 ASAE Ms Mary Dandurand Annual Meeting attended monthly luncheon in Little Rock 11 /19/2009 Lights of the Ozarks Charles Ogbeide Light the Night spoke to UA class for final time before parade JULIE E-Mail 11 /19/2009 Arrow Travel Agency v Nancy Lin New Profile Sheet 11/24/2009 Best Years Fellowship Mr. Bill Armstrong Send new profile sheet 11 /24/2009 Barnett United Methodist Church Mrs Dorothy Mitchell Arkansas Leads new profile sheet 11 /24/2009 Broadway Baptist Church Mr. Dick Brown new profile sheet Group Tour Packet 11 /24/2009 Bella Vista Ladies Club Mrs Sandy Ridout Ladies Day Out New Profile Sheet • 11 /24/2009 Atkins Travel Ms. Mary Atkins New Profile Sheet 11 /24/2009 BancFirst Mrs Christine Detrick Bank Travel New Profile Sheet 11 /24/2009 Big Flat Senior Center Mrs Kelly Reves New Profile Sheet 11 /24/2009 Arta Travel Ms. Ann Dennis New Group Tour Profile Sheet 11/24/2009 Away We Go Ms. Betty Hall Billionaire Tour & Terra Studios Tour New Profile Sheet 11/24/2009 Athens State Bank Ms. Sharon Clark • Bank Travel New profile sheet Phone Call 11/24/2009 Arvest Bank Travel Mrs Carol Walker Bank Travel To see if I can be of service 11 /24/2009 Benton County Senior Center Mr Jim Nugent Clinton House Tour Sales call 11 /24/2009 Bilbrey Tours Ms. Lena Bilbrey Sales call 11 /24/2009 BJC Travel Mrs Beverly Carlson Travel South Sales call 11/24/2009 Beeline Travel Tours Ms Toyea Youngblood Sales call 11 /24/2009 Black History Tours Mr Johnny Acoff Sales call- Clinton SHELLY E-Mail Sent 11 /2/2009 UA Curriculum & Instruction CGI National Conference Inquired about 2011 conference in AR 11 /2/2009 NCAA Volleyball Julie Cain 1st and 2nd Rounds of NCAA Tournament Sent hotel responses 11 /3/2009 Qittle Kellee McConnell Educational Meeting Received request from website 11 /9/2009 Qittle Kellee McConnell Educational Meeting Follow up to see if needed more information 11 /9/2009 AAU Track and Field Joe Swingle Area 11 National Qualifying Meet Need to know if UA can host by 11/20 11 /18/2009 PAM Transportation Services Kelly Sent lead to hotels 11 /23/2009 NCAA Volleyball hotels 1 st and 2nd Rounds of NCAA Tournament Released rooms with hotels 11 /23/2009 USSSA Mr. Billy Lee Yarbrough National Slow Pitch Tournament Inquired about World tournament in 2010 11/23/2009 PAM Transportation Services Kelly Sent hotel bid recap File Note 11/2/2009 USA Judo Sherrie Phillips Added RFP to file 11/9/2009 National Black Graduate Student Association Ms. Talya Simpson South Central Regional Meeting Hosted in Springdale in 07 because football wknd Issued Lead 11/2/2009 NCAA Volleyball Julie Cain 1st and 2nd Rounds of NCAA Tournament Sent lead for team and official room blocks 11/3/2009 Qittle Kellee McConnell Educational Meeting Sent lead to meeting spaces 11 /5/2009 AAU Track and Field Chris Pohl Area 11 National Qualifying Meet Sent RFP facility requirements 11 /18/2009 Society for Photographic Education Mimi South Central Regional Conference Sent lead to Cosmopolitan • 11 /23/2009 Society for Photographic Education South Central Regional Conference Sent lead to other hotels Phone Call 11 /17/2009 PAM Transportation Services Kelly Details for 12/6 meeting 11 /23/2009 NCAA Volleyball Julie Cain 1st and 2nd Rounds of NCAA Tournament UA lost games and out of running to host 0 06 0 Source Summary Report 1/1/2009 - 12/31/2009 Source YTD Pct Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Travel lnformation.com 4,220 37.22% 431 466 477 528 388 511 290 458 318 190 163 Silver Carrot 3,525 31 .09% 573 2,952 «None Specified>> 1 ,562 13.95% 107 103 89 99 111 135 106 149 309 247 127 Southern Living 499 4.40% 158 77 88 50 41 29 18 14 10 9 5 455 4.01 % 69 68 94 149 74 1 State Newspaper Insert 244 2. 15% 244 Travel Guides Free 233 2.06% 105 128 UA Graduate School 224 1 .98% 224 Midwest Living 162 1 .43% 45 47 45 16 5 2 2 Where to Retire 112 0.99% 112 Website 47 0.41 % 47 Web Site 32 0.28% 32 UA - Football 1 0.01 % 1 24-7 Vacations 1 0.01 % 1 Totals: 119337 741 693 768 693 613 1 ,015 417 770 711 11124 39792 Page 1 of 1 12/1/2009 10:03 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 5714731 - info@experiencefayetleville.com - Web: w wa.experiencefayetteville.corn 11 oil N" Foundland Fayetteville Visitor Center - 2009 Sales & Visitor Count )on Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $502.70 $670.45 $842.57 $1 ,531 . 11 $2,320.70 $2,211 .38 $1 ,919.87 $2,035.88 $1 ,690.49 $1 ,566.65 $971 .37 2008Tota/s $36. 77 $124.26 $199.59 $843.86 $1, 093.30 $1, 114.95 _ _$1_ ,632.52_ $1,077.81 $949.96 $1, 702.41 $1,453.09 $2, 118.60 % Change 1267% 440% 322% 82% 112% 98% 15% 89% 78% -9% -50% from 2008 Visitor Count 235 1 381 539 1 906 1 1 ,042 1 1 ,273 1 , 120 11148 1 695 747 456 02 08 Tota/s T62- 1 175 207 725 903 1 873 1 963--l—Ml- 733 875 532 553 % Change 31 % 118% 160% 25% 15% 46% 12% 28% -5% -17% -17% from 2008 2009 Coal = $12,000/year or $1,000/month Totals for 2009 $16,263. 17 Monthly $1 ,478.47 Visitors 8,542 Averages 777 46 Change = divide the difference between the two number by the starting number then move the decimal two spaces right 1008 Monthly Sales Average=$1,028.93 2008 Monthly VisitorAverage=629 Inquiries by State/Country • From: 1111/2009 To: 11/30/2009 Showing: all records State/Country Inquiries Alabama 12 Alaska 2 Alberta 1 Arizona 9 Arkansas 96 British Columbia 1 California 37 Colorado 7 Connecticut 2 Florida 22 Georgia 15 Hawaii 2 Idaho 1 Illinois 69 Indiana 19 Iowa 12 • Kansas 413 Kentucky 7 Louisiana 21 Maine 1 Maryland 7 Massachusetts 1 Michigan 24 Minnesota 23 Mississippi 73 Missouri 1 ,317 Montana 2 Nebraska 5 Nevada 4 New Brunswick 1 New Hampshire 3 New Jersey 12 New Mexico 22 Page 1 of 2 12/1/2009 10:02 AM Fayetteville Convention & Visitors Bureau • 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571 -4731 - info@experiencefayetteville.com - Web: www.experiencefayetteville.cam New York 18 None Entered 28 • North Carolina 7 North Dakota 1 Ohio 7 Oklahoma 155 Ontario 5 Oregon 2 Pennsylvania 20 Puerto Rico 2 Quebec 2 Rhode Island 2 South Carolina 5 South Dakota 1 Tennessee 762 Texas 491 Utah 3 Vermont 1 Virginia 7 Washington 11 West Virginia 2 Wisconsin 17 • Total: 39792 Page 2 of 2 12/1/2009 10:02 AM Fayetteville Convention & Visitors Bureau • 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 7664626, (479) 521-5776 - Fax: (479) 5714731 - info@experiencefayetteville.com - Web: v .experiencefayetteville.com • Inquiries Tabulated by Source/Mode From: 111112009 To: 1113012009 NOTE: This report shows only active modes and sources, and can only display the first nine active modes defined in your system. nwue Source 800 Number e-mail Formatted - Formatted - Internet Totals Bulk First Cl 0 0 0 0 1 0 1 <<None Specified>> 4 123 0 0 0 127 Silver Carrot 0 0 2,952 0 0 2,952 Southern Living 0 0 5 0 0 5 Travel Guides Free 0 0 128 0 0 128 Travel lnformation.com 0 0 163 0 0 163 UA - Football 0 0 1 0 0 1 UA Graduate School 0 0 224 0 0 224 Web Site 0 0 31 0 1 32 Website 0 0 10 0 37 47 Where to Retire 0 0 112 0 0 112 Totals: 4 123 3,626 1 38 3,792 Page 1 of 1 12/1/2009 10:02 AM Fayetteville Convention & Visitors Bureau 21 S. Block, Suite 100 - Fayetteville, AR 72701 Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571-4731 - info@experiencefayetteville.com - Web: www.experiencefayetteville.com Fayetteville Town Center, Manager's Activity Report November 1 , 2009 — November 30, 2009 f ales: November November Month YTD YTD YTD _2008 (base) _ _ 2009 % Change 2008 2009 % Change Sales 24 17 _ li 1 (29%) 214 187 (13%) # returned contracts by log date — GL Complete Events (Paid/Sponsored) EMS Calendar - attached 20 14 (30%) 214 199 (7%) Sales $ returned contracts by log date — GL $41 ,725.00 $302256.87 (27%) $374,966.79 $306,259.34 (18%) Collections " $339525.32 $39, 114.53 17% $423,653.25 351 ,947.04 (16%) $ - Payment Lo Credit $ - GL NA I Average per event $1 ,738.54 $19779.82 2% $1 ,752. 18 $1 ,637.75 (6%) $ Sales / # Sales We collected $39, 114.53 in the month of November which is 1 ,759. 53 over our monthly budget and up 17% over last November. We reached our monthly sales goal and we have reached 79% of our 2009 goal of $448,250.00. Operations Items: • Fire alarm system tested. • Repairs to roof. • General maintenance of facility. ftarketing, Sales and Public Relations: • 540 Film Festival Opening Ceremony • Jamey Goddard, Sales Director, reports: November executed contracts totaled $37, 125.00. Event List: • November 3 — Arkansas Hospitality • November 14 — Mendez Birthday • November 5 — 540 Film Festival • November 15 — Fellowship Bible Banquet • November 5 — Delta Waterfowl • November 16 — BBBBBQ Awards Banquet • November 7 — Salas Reception • November 17 — Moon Distributing • November 8 — Taste of Africa 0 November 20 — Hospice set up • November 12 — Literacy Council 0 November 21 — Hospice Banquet • November 14 — Infante Birthday 0 November 22 — Ferguson Reception •