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Home My WebLink About2009-11-09 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, November 9, 2009, at noon in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION November 9, 2009 noon Town Center Commissioners will circulate among special project requestors who will be set up at tables in the Town Center lobby from noon until 1 :00 p.m. Lunch will be provided. 1. Call to Order H. Review of proposed 2010 budgets for A & P, CHM, CVB, and Town Center 111. Special project requests — funding distribution IV. Photo op — commissioners at sign at entrance to Town Center parking garage re: • LED lighting V. Reports A. Approval of Minutes for October 12, 2009 regular monthly meeting B. Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report - Kate Johnson D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Jade Gustin VI. Old Business A. Update on LED lighting B. Formal action on Visitor Center being an Arkansas state scholarship lottery retailer VII. New Business • VIII. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING October 12; 2009 Commissioners Present: Bob Davis, Neal Crawford, Tim Freeman, Lioneld Jordan, Brandon Karn, and Maudie. Schmitt. Commissioners Absent: Robert Rhoads Staff Present: Sandra Bennett, Allyson Twiggs Dyer, and Marilyn Heifner CALL TO ORDER Tim Freeman called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on October 12 at the Fayetteville Town Center at 2 :00 p.m. MINUTES Moved by Davis, second by Schmitt to approve the minutes of the September 14, 2009 meeting. Motion carried. HMR COLLECTIONS HMR collections were down -7.24% in September, collections were $ 176,463 . Year to date they are approximately even. • FINANCIAL STATEMENTS Keith Glass reported that through August, there are no changes in Clinton House Museum expenditures from last year. The Visitor Bureau spent $25,000 in convention development, but it is within budgeted expenses. Town Center revenue is down year to date; however repair and maintenance budget has been maintained. A & P revenue is up $200,000, advertising and marketing is up some. Overall A & P is down $ 14,000 in expenditures. i CITY ATTORNEY City Attorney Kit Williams reported that Prosecuting Attorney collected less than $ 1 ,225 .50 for the month for a year to date collection of $60,435 . 11 in overdue HMR taxes. Commissioners asked the city attorney to look into ordinances to prosecute a manager for not timely submitting tax forms. CLINTON HOUSE MUSEUM REPORT Marilyn reported that the Museum has 109 visitors in September. A fundraiser/rally was held for Secretary of State Candidate Pat O'Brien. Fencing, retaining wall, and dirt work have been completed for the First Ladies Garden. Board of Directors meeting was held September 22, 2009. Osher Lifelong Learning Institute came to the Museum as a part of their Out & About series. The participants toured the home and a lecture was given by Kate Johnson. • VISITOR BUREAU • Firefighters Intl group will be in Fayetteville in June 2010. 8d' annual Trick or Treat on the Square will be held Oct. 30. Visitor center sales are up. Allyson is helping U of A in bidding on SEC Softball and a 1st or 2nd Women's Regional in 2011 , 2012. Bikes, Blues, and BBQ attendance appeared to be off from last year; however, camping was up considerably. It appears that people are planning later. BBBQ barbecue cook-off had 53 teams entered including 3 of the top teams in the nation. TOWN CENTER Sandra Bennett reported that the Town Center collected $27,223 .93 in revenue in September, making 63% of its yearly goal. The staff is busy planning the Bridal Fair. In cooperation with CAT TV, a fall festival will be held during Trick or Treat on the Square. Town Center met their August goal and collected $37,401 .92. EXECUTIVE DIRECTOR REPORT Marilyn met AAA regarding All Stars and Coaches Clinic in the summer of 2010. She traveled to Little Rock and did two early morning television interviews and reached 65,000 households. U. S. News and World Report named Fayetteville "America's Best Undervalued Towns". She has been working with Oxford American Literary Cultural magazine about their "Music of the South" program. ARKANSAS SCHOOL LOTTERY Moved by Schmitt, second by Davis to investigate and pursue the Arkansas School Lottery sales in the gift shop. Motion carried. • AGENCY REPORT Mike Sells discussed the Visitor Guide downloads up from 178 in 2008 to 391 in 2009. The trend is that people are getting more and more information from the web. Jade Gustin discussed the generating of inquiries for the rest of the year through advertising in pay per inquiry on the web. Full media kicks off this week including the live reads and radio spots. Agency is updating the rate card for 2010 media guide. OLD BUSINESS FUNDING REQUESTS FOR 2009 TheatreSquared — Moved by Crawford, second by Jordan to approve $8,000 to reimburse up to $8,000 for marketing outside of Fayetteville to promote their holiday play. Motion carried Lights of the Ozarks — Moved by Davis, second by Crawford to approve $20,000 for LED lights, displays and ornaments for Lights of the Ozarks. Motion carried. Lewis & Clark Adventure Races — Moved by Crawford, second by Schmitt to approve $3,000 for adventure races. Motion carried. First Night — Moved by Davis, second by Schmitt to reimburse up to $3 ,000 for regional marketing in Mountain Home Ft. Smith Siloam Springs, Madison County, and Benton County 100 mile radius in � tY, tY � ) • newspapers and radio. Motion carried. • 540 Film Festival — Moved by Schmidt, second by Davis to reimburse up to $8,000 for printing costs and advertising and promotion costs. Motion carried. Botanical Garden of the Ozarks — Moved by Jordan, second by Davis to loan as needed up to $50,000 with 0% interest with the following provisions: 1 ) that in June or when BGO begins a positive cash flow, that they begin paying back the loan 1/12 per month. 2) BGO must show accountability to A & P in June and 3) they must meet with Marilyn Heifner monthly to get money and give report of how the money is being spent and discussing their financials. Marilyn and the Mayor will check with the city attorney that this A & P is allowed to do this. NEW BUSINESS None There being no further business, the meeting was adjourned. Respectfully submitted, v 1 Marilyn Executive Director • • TOWN CTR Projected • 2009 budget 9 month 3 mo expected yearend 2010 actual 2009 Budget INCOME Rental incl Service cha $448,250.00 $277,501 .35 $98,201 .25 $375,702.60 $394,880.00 Interest - Checking $1 ,000.00 $409.94 $120.00 $529.94 $480.00 Parking Revenue Daily $80000.00 $79597.30 $1 ,763.00 $9,360.30 $9,000.00 Leases $10,000.00 $93299.24 $92299.24 $10,000.00 Sales Tax Expenses -$4,000.00 -$2,960.00 $319.99 -$2,640.01 -$3,663.00 Special Projects $6,205.05 $5,956.39 $5,956.39 $6,200.00 Returns/Cancellations -$300.00 -$300.00 Misc. Revenue TOTAL $469,455.05 $297,504.22 $1002404.24 $397,908.46 $416,897.00 EXPENSES Salaries & Wages $170,515.00 $108, 172.62 $33,720.00 $1412892.62 1429332.00 Commissions $30,000.00 $16,501 .48 $7,500.00 $24,001 .481 30,000.00 Contract Labor $7,200.00 $862.50 $862.50 Payroll Taxes $18,046.35 $9,977.37 $3,510.00 $13,487.371 14,495.00 Credit Card Discounts $3,500.00 $3,321 . 10 $975.00 $4,296. 101 31900.00 Insurance $163928.70 $11 ,614.99 $3,900.00 $15,514.99 153600.00 • 401KMatch $5, 115.00 $3,044.48 $930.00 $3,974.48 31720.00 Utilities Water $8,000.00 $4,036.37 $1 ,775.00 $5,811 .37 $6,225.00 Phone $9,500.00 $63630.03 $2,265.00 $8,895.03 $8,960.00 Electricity $65,000.00 $50,694. 17 $20,828.00 $71 ,522. 17 $64,741 .00 Gas $130000.00 $8,268.05 $2,816.00 $11 ,084.051 $11 ,969.00 Cable $1 ,080.00 $805.00 $270.00 $1 ,075.00 $1 ,080.00 Recycle Dumpster $495.00 $495.00 $1 ,980.00 Postage $135.00 $98.00 $98.00 $135.00 Contract Services Linens $27,000.00 $16,274.34 $7,540.00 $23,814.34 $20,504.00 Outside laundry $3,771 .00 Repairs and Maintenai $75,000.00 $36,219.29 $7,750.00 $43,969.291 $60,750.00 Materials & Supplies 1 $5,000.00 $3,571 .01 $1 ,600.00 $5, 171 .01 $5,000.00 Advertising and Promo $33000.00 $2,216.00 $2,216.00 $3,000.00 Travel & Training $500.00 -$869. 12 -$869. 12 $500.00 Building Insurance $5,800.001 $8,900.00 $8,900.00 $9,000.00 Taxes and Licenses $3,035.00 $2,310.30 $2,310.30 $3,035.00 Special Projects - T. C $0.00 $4,562.49 $4,562.49 $6,200.00 Miscellaneous Bank charges $100.00 $49.75 $49.75 • Security $2,000.00 $5,588.85 $5,588.85 Miscellaneous TOTAL $469l455.051 $302,849.07 $95,874.001 $398,723.07 $416,897.00 TON HOUSE MUSEUM 2009 2009 2009 2,009.00 2010 Income BUDGET 9 month actual 3 mo expected projected BUDGET Balance from prior year $23,550. 00 23,550. 00 23, 550.00 Transfer 32,264.60 325265. 00 32,265.00 59,431 .00 Admission 4?807.641 4,064.63 1 $200.001 52264.631 51400.00 Special Events 500.001 214. 08 214.08 900.00 Gift Shop sales 6?000.001 4,465. 74 1 ,200.00 53665.74 61600. 00 Interest 97. 13 30.00 127. 13240. 00 Total 67, 122.24 64,656.58 2,430.00 67,086.581 72,571 .00 Expenses Salary + benefits 34, 180.00 22, 197.21 11 ,982.79 341180.00 36, 180.00 Payroll Tax Expense 21625. 00 23056.36 568.64 2,625.00 23892.00 Insurance - health 31403. 24 46.00 1 ,000.00 11046.00 33951 .00 401 K Match 850.00 984.00 Rent 12,000.00 123000.00 121000.00 12,000.00 Utiliities - $3690 ter 400.00 334.441 111 .00 445.44 550.00 Gas 1 ,400.00 708.59 400.00 1 , 108.59 11300.00 Electricity 750.001573.25 282.001 855.25 11000.00 Telephone Actual 12200.00 832. 31 300.001 11132. 31 11200.00 Materials & supplies 12200.00 13001 .82 300.001 11301 .82 11200.00 Credit Card discounts 500.001 895. 301 300.00 1 , 195.30 13000.00 Security 264.001 196.65 63.001 264.00 Maintenance/lawn service 500.001 450.00 50.001 500.00 500.00 Repair/Maintenance 13000.00 38.24 900.001 938. 24 2,000.00 Sales tax 500.001 459.00 135.00 594.00 600.00 Special projects 600.001 195.61 400.00 595.61 1 ,200.00 Publications/dues 250.001 50.00 200. 00 250.00 250.00 Travel/training 500.001 200. 31 200.00 400.31 500.00 Gift shop items 1 51000.00 3,306.42 11693.00 4,999.42 5,000.00 Bank charges 1 58.25 Total 67,122.241 45,599.761 18,885.431 64, 167.29 72,571 .00 CONVENTION/VISITOR BUREAU 2010 $2,010 2009 budget YEAR TO DATE 3 MO. PROD. PROJ YEAR END BUDGET INCOME WF Transfer from A & P $309,948.22 $200r000.001 $100,000.00 $300,000.00 $3529822 Interest $600.00 $348.391 $150.00 $498.39 $600 Partnership Dues $8,000.00 $7,425.00 $7,425.00 $9,200 Travel Hero $2,500.00 $2,996.55 $2,996.55 $3,000 Vis. Ctr. Store $12,000.00 $13, 105.09 $1 ,500.00 $14,605.09 $153000 Bus Tour income $3, 136.00 $3, 136.00 Admission revenue $243.91 $243.91 Special projects First Thursday $600.00 $600.00 $2,400 Dickson St. $1 ,500 Film Festival $2,500.00 $2,500.00 $2,500 Premier Baseball $13,741 .48 $13,741 .48 $15,000 TOTAL $3339048.22 $2403996.42 $1049750.00 $345,746.42 $402,022 EXPENSES Salaries & Wages $1982321 .00 $142,454.58 $55,866.42 $198,321 .00 $231 ,083 Payroll Tax Expense $179848.89 $119675.83 $6, 173.06 $17,848.89 $20,797 Insurance $16,928.70 $14, 183.23 $2,745.47 $160928.70 $21 ,756 401KMatch $5,949.63 $3,871 .75 $2,077.88 $51949.63 $6,576 Utilities Phone $7,500.00 $53054.25 $2,445.75 $7,500.00 $7, 125 Electricity $4,000.00 $33023.21 $976.79 $4,000.00 $4, 195 Water $550.00 $401 .52 $148.48 $550.00 $550 Convention & Tourism D $23,585.001 $26,472.52 $26,472.52 $23,800 Premier Baseball $13,741 .48 $13,741 .48 $15,000 Travel & Training $32,045.00 $15, 188.28 $16,856.72 $32,045.00 $32,520 Publications & Dues $3,020.00 $1 ,807.00 $213.00 $2,020.00 $39220 Repairs & Maintenance $2,000.00 $3,030.30 $33030.30 $23000 Office Supplies/Printing $6,000.00 $67542.58 $6,542.58 $9,000 Tracking software/maint $1 ,700.00 $1 ,700.00 $1 ,700.00 $3,500 Credit Card / B-' $1 , 100.00 $1 ,403.67 $1 ,403.67 $2,000 Taxes and Licenses (AS $300.00 $293.50 $293.50 $300 Visitor Center Store iteml $8,000.00 $8,960.72 $8,960.72 $8,000 Educational Reimburserr, $3,000.00 $3,000 Parking expense $1 ,200.00 $900.00 $300.00 $1 ,200.00 $13200 Special Project $4,200.00 $3,200.00 $3,200.00 First Thurday $23400 Dickson St. $1 ,500 Film Festival $2,500 TOTAL $3379248.22 $2632904.42 $87,803.571 $351 ,707.99 $4029022 A & P COMMISSION - 2009 2009 2008 BUDGET 2009 Budget 9 month actual 3 mo expected 2009 projected 2010 BUDGET ME HMR HMR Tax Revenue 1 ,914,166.42 1 ,954,305.90 1 ,609,626.02 562,224.00 2,171 ,850.02 2, 171 ,850.00 Interest 120,000.00 50,000.00 28,732.55 9,000.00, 37,732.55 35,000.00 Interest checking 5,000.00 11326.60 400.00 1 ,726.60 1 ,500.00 Bond Refund I Other - Visitor guide ads 20,000.001 20,000.00 14,100.00 2,500.00 16,600.00 16,600.00 Misc. Income 8,743.73 8,743.73 5,000.00 Investment Fund Transfer TOTAL 2,0541166.42 ! 2,0299305.90 1 ,662,528.90 574,124.00 2,2361652.90 22229,950.00 EXPENSES Transfers Town Center Fund $678,077.521 671 ,079.39 498,220.15 168,000.00 666,220.15 676,185.00 Bond Audit Expense 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 Bond Paying Agt Fees(Bank of 6,000.001 6,000.00 3,375.00 2,625.00 6,000.00 6,000.00 Workman's comp insurance 2,500.00 2,520.00 2,554.00 2,554.00 2,575.00 Collection Expense 40,042.60 40,618.26 32,214.00 11 ,244.00 43,458.00J 43,437.00 Transfer to CVB 301 ,209.66 ; 309,948'221 200,000.00 100,000.00 300,000.00 352,822.00 Transfer to Clinton House Muse i 73,488. 12 32,264.601 32,264.60 41 ,223.52 73,488.121 59,431 .00 Peace Fountain Maintenance 10,000.00 10,000.001 2, 140.04 6,000.00 81140.04 10,000.00 Salaries 74,634.00 80,431 .00 ' 54,424. 12 26,006.88 80,431 .00 84,453.00 Contract Labor Payroll Tax Expense 6,203.36 7, 125.60 4,453.49 2,671 .49 7, 124.98 7,600.00 Insurance - Health 2,880.00 3,403.24 3,854.00 900.00 4,754.00 3,645.00 401KMatch 2,326.26 2,412.93 1 ,561 .42 851 .511 2,412.93 2,533.00 C r Allowance 3,600.00 3,600.00 2,700.00 900.00 3,600.00 3,600.00 rtising and Marketing 375,000.00 375,000.00 . 306,472.88 68,527.12 375,000.00 400,000.00 port Information Booth 5,200.00 50200.00 3,600.00 1s600.00j 5,200.001 5,200.00 Airport Advertising 5,640.00 5,940.00 4,455.00 1 ,485.00 5,940.00 6,000.00 Brochures 100,000.00 100,000.00 94,921 .09 5,078.91 100,000.00 100,000.00 Website Update 10,000.00 10,000.00 10,000.00 10,000.00 20,000.00 Signage - Tourism 10,000.00 10,000.00 5,597.26 4,402.74 10,000.001 10,000.00 Publication and Dues 2,200.00 2,045.001 ,145.00 ; 900.00 2,045.00 2,045.00 Travel and Training 3,600.00 2,500.00 4,558.70 4,558.701 5,000.00 Office Supplies and Printing 1 ,000.00 11000.00 524.471 475.53 1 ,000.001 1 ,000.00 Postage 15,000.00 20,000.00 13,944.31 6,055.69 20,000.001 20,000.00 Professional Services 16,200.00 7,500.00 5,625.00 1 ,875.00 7,500.00 7,500.00 Strategic PlanningNisitor Survey 300.00 300.00 300.00 30,000.00 Audit Expense 2,000.001 2,000.00 2,000.00 Town Center Garden Maintena 20,856.00 20,000.00 10,000.00 10,000.00 10,000.00 Arkansas Hospitality Fund Special Projects 131 ,208.90 ' 153,417.66 155,702.38 25,592.62 181 ,295.00 , " '186,924.00 REPAY Special Proj 35,000.00 Miscellaneous Equipment 50,000.00 50,000.00 6,674.00 43,326.00 50,000.00 75,000.00 Repair & Maintenance 50,000.00 75,000.00 41 ,661 .55 33,338.45 75,000.00 75,000.00 Depreciation Expenses 20,000.00 . 20,000.00 20,000.00 20,000.00 20,000.00 Unallocated Revenues Taxes & Licenses 29054,166.42 21029,305.90 1 ,4829088.461 597,633.46 1 2,080,021 .92 2,229,950.00 I I Advertising and Promotion Commission For month of October 2009 Current Year HMR Collected (2120.0912.4101 .00) $ 189,612.89 Prior Year Collected (2120.0912.4101 .01 ) $ 115.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 31093.30 Total Revenues $ 192,821 .19 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (31794.55) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) $ (55,949.41 ) 2008 Property Taxes on Town Center (2120.9120.7602.60) $ (12946.70) Total Expenses $ (62,815.66) Total Check to A&P $ 130,005.53 • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $1660620 1 .42% $174,005 4.43% $166,214 4.48% February 183,554 $150,088 -18.23% $158,693 5.58% $167, 141 5.32% March 154,067 $157,317 2. 11 % $172,804 9.84% $180,027 4.18% April 1742063 $171 ,562 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 -4.94% $175,064 5.60% $190,320 8.71 % June 171 ,098 $177,594 3.80% $194,447 9.49% $190,237 -2. 17% July 1729905 $173,079 0.00% $188,253 8.77% $180,944 -3.88% August 160,067 $160,560 0.00% $1749648 8.77% $167,897 -3.87% September 169,793 $172,373 1 .52% $190,244 10.37% $176,463 -7.24% October 196,393 $1809324 -8.18% $187,125 3.77% $189,728 1 .39% $1 ,798,955 November 193,469 $185,111 -4.32% $197,814 6.86% December 159,842 $170,506 6.67% $174,682 2.45% Total $ 2,073,923 $2,030,913 -2.07% $3,9709406 6.92% $19800,514 0.00% \filename Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis September 30, 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 782,900.33 1 st Security A&P General #8714 194,383.48 1 st Sec Fay Town Ctr #8722 46,856.40 1 st Sec. Clinton House #8749 16,692. 15 1 st Sec. Conv Visitor #8730 (65443.87) Arvest Payroll Account #4636 95981 .78 Accounts Receivable 18.48 Due From Other Funds ( 107.65) Investments 117909927. 11 Investment Adj to Market 149106.83 Total Current Assets 2,8493515.04 Property and Equipment Furniture and Fixtures 175005.33 Equipment 166,502.88 CVB Building 921 ,632.37 CVB Land 1982621 .00 Building Additions 213,677.24 Accum. Depreciation (261 ,363.61 ) Total Property and Equipment 112565075.21 • Other Assets Total Other Assets 0.00 Total Assets $ 451053590.25 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 106.70 Aflac 188.46 Colonial Life & Acc Ins Payabl 30. 10 Federal Payroll Taxes Payable 115079.93 FUTA Tax Payable 125.50 State Payroll Taxes Payable 29223.33 SUTA Payable 534.07 Employee Benefits Payable 1 , 139.52 Due to Other Funds 35529.26 Due to Town Center 63089. 10 Other Current Liabilities 372.50 Total Current Liabilities 25,418.47 Long-Term Liabilities Total Long-Term Liabilities 0.00 ! • Total Liabilities 25,418.47 Capital Beginning Balance Equity 318799562.33 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis September 30, 2009 Unresticted Fund Balance 385631 .48 • Net Income 161 ,977.97 Total Capital 4,080, 171 .78 Total Liabilities & Capital $ 431059590.25 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Nine Months Ending September 30, 2009 Current Month Year to Date Revenues HMR Tax Revenue $ 1759367.79 81 .97 $ 13589,225.00 69.58 Prior Year HMR Tax Revenue ( 11 .32) (0.01 ) 205401 .02 0.89 Rental Income 29,684.93 13.87 2993141 .35 13. 10 Other Income 2,860.00 1 .34 4,618.75 0.20 Travel Hero 0.00 0.00 2,996.55 0. 13 Parking Revenue 515.00 0.24 69277.30 0.27 Parking Lease 0.00 0.00 109619.24 0.46 Gift Shop Sales 133.83 0.06 45013.30 0. 18 Visitor Store 15639.77 0.77 139098.53 0.57 Partnership Income 125.00 0.06 75425.00 0.33 Admission Revenue 298.00 0. 14 49308.54 0. 19 Track Tickets 0.00 0.00 33155.70 0. 14 Special Projects 0.00 0.00 213911 .44 0.96 Sustainability Summit 0.00 0.00 149000.00 0.61 Interest Income Investments 3,093.30 1 .45 32, 197.09 1 .41 Interest Income Checking 200.21 0.09 23182.06 0. 10 Visitor Guide Ad Income 0.00 0.00 149100.00 0.62 Hospitality Summit 40.00 0.02 12956.73 0.09 Transfer In 0.00 0.00 2325265.00 10. 17 Total Revenues 2139946.51 100.00 212832892.60 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 3,306.42 0. 14 . Total Cost of Sales 0.00 0.00 31306.42 0. 14 Gross Profit 213,946.51 100.00 22280,586. 18 99.86 Expenses Signage- Tourism 218.50 0. 10 5,597.26 0.25 Credit Card Discounts 514.57 0.24 55620.07 0.25 Bank Charges 8.50 0.00 196.25 0.01 Parking Expense 100.00 0.05 900.00 0.04 Advertising & Marketing 485168.92 22.51 3085688.88 13.52 Brochures 14,847.23 6.94 942921 .09 4. 16 Accounting & Legal Fees 0.00 0.00 57625.00 0.25 Audit Expense 2,000.00 0.93 2,000.00 0.09 Office Expense 1 ,027.98 0.48 11 ,523.57 0.50 Visitor Store Exp 1 ,225.25 0.57 89960.72 0.39 Insurance-Building 8,900.00 4. 16 8,900.00 0.39 Insurance & Health Benefits 5,321 . 12 2.49 295850. 14 1 .31 408 (P) Company Match 933.30 0.44 8,477.65 0.37 Car Allowance 300.00 0. 14 29700.00 0. 12 Telephone Expense 15478.80 0.69 12,516.59 0.55 Postage and Shipping Expense 11065.99 0.50 14, 107.91 0.62 Material & Supplies 0.00 0.00 95.85 0.00 Rent 0.00 0.00 12,000.00 0.53 Maintenance/Lawn 561 .73 0.26 941 .73 0.04 Repairs & Maintenance Expense 91036.89 4.22 80,037.03 3.50 Kamensky Fountain Maintenance 172.49 0.08 2,560.66 0. 11 Linens 19820.08 0.85 17,945.60 0.79 Publications & Dues 0.00 0.00 35002.00 0. 13 • Travel/Training Expense 4,058.05 1 .90 16,773.62 0.73 Taxes & Licenses 0.00 0.00 2,603.80 0. 11 Collections Expense 39529.26 1 .65 329214.65 1 .41 Payroll Tax Expense 23723.78 1 .27 289163.05 1 .23 Convention Development 2,333.99 1 .09 429518.85 1 .86 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Nine Months Ending September 30, 2009 Current Month Year to Date • Research Expense 0.00 0.00 13700.00 0.07 Contract Labor 23750.00 1 .29 253612.50 1 . 12 Commissions 0.00 0.00 163501 .48 0.72 Wages Expense 34,531 .02 16. 14 327,010. 13 14.32 Electricity Utility 69257.51 2.92 54,290.63 2.38 Gas Utility 0.00 0.00 8,976.64 0.39 Water Utility 655.62 0.31 4,772.33 0.21 Cable 0.00 0.00 805.40 0.04 Security 964.77 0.45 59785.50 0.25 Airport Advertising 0.00 0.00 43455.00 0.20 Minor Equipment 0.00 0.00 63674.00 0.29 Airport Info Booth 0.00 0.00 33600.00 0. 16 Coaches Clinic 0.00 0.00 35,800.00 1 .57 All Star Games 0.00 0.00 15,000.00 0.66 Saturday of Champions 0.00 0.00 43000.00 0. 18 State Soccer 0.00 0.00 11750.00 0.08 DECA 0.00 0.00 3,000.00 0. 13 Walton Arts Special Project 0.00 0.00 10,000.00 0.44 Solar Splash Specail Project 0.00 0.00 5,000.00 0.22 Square Gardens 0.00 0.00 29,244.43 1 .28 Waterski Champion 0.00 0.00 11500.00 0.07 Dickson St Special Project 0.00 0.00 189450.87 0.81 AR Air Museum 0.00 0.00 71000.00 0.31 Theatre Squad 0.00 0.00 21000.00 0.09 Duathlon 0.00 0.00 51000.00 0.22 Joe Martin 0.00 0.00 3,000.00 0. 13 Ozark Valley 0.00 0.00 15000.00 0.04 Ozark Military Special Proj 0.00 0.00 307.08 0.01 • Outdoor Track 0.00 0.00 10,000.00 0.44 Misc Special Project 29200.47 1 .03 133070. 10 0.57 Bond Payments-Town Center 543913.35 25.67 4985220. 15 21 .81 Trustee Expense 0.00 0.00 31375.00 0. 15 Transfer OUt 0.00 0.00 232,265.00 10. 17 Total Expenses 2129619. 17 99.38 2, 118,608 2I 92.76 Net Income $ 11327.34 0.62 $ 161 ,977.97 7.09 • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Nine Months Ending September 30, 2009 Current Month Current Month Year to Date Year to Date • Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 1755367.79 $ 189,756.90 $ 115899225.00 $ 12582,079.43 Prior Year HMR Tax Revenue ( 11 .32) 487.50 209401 .02 29,752.32 Rental Income 295684.93 51 ,357.25 2992141 .35 360,980.38 Other Income 22860.00 39841 .50 49618.75 16,432.81 Travel Hero 0.00 0.00 25996.55 11251 .28 Parking Revenue 515.00 19107.25 6,277.30 12,426. 12 Parking Lease 0.00 0.00 10,619.24 2,513.34 Gift Shop Sales 133.83 148.74 4,013.30 3,034.38 Visitor Store 11639.77 1 ,274. 17 13,098.53 81352.71 Partnership Income 125.00 0.00 7,425.00 71200.00 Admission Revenue 298.00 141 .00 41308.54 35829.08 Track Tickets 0.00 0.00 31155.70 35145.00 Special Projects 0.00 11 ,085.42 213911 .44 182882. 10 Sustainability Summit 0.00 0.00 143000.00 0.00 Interest Income Investments 37093.30 0.00 325197.09 435175.21 Interest Income Checking 200.21 414.40 21182.06 7,653. 10 Visitor Guide Ad Income 0.00 0.00 14, 100.00 0.00 Hospitality Summit 40.00 0.00 19956.73 0.00 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 0.00 232,265.00 334,921 .04 Total Revenues 213,946.51 2595614. 13 292837892.60 2,4357678.30 Cost of Sales Clinton House Gift Shop 0.00 39.77 3,306.42 2,040. 14 • Total Cost of Sales 0.00 39.77 31306.42 29040. 14 Gross Profit 213,946.51 259,574.36 2,2801586. 18 2,4333638. 16 Expenses Signage- Tourism 218.50 109.25 51597.26 4,978.98 Credit Card Discounts 514.57 277.32 51620.07 39711 .44 Bank Charges 8.50 29.85 196.25 531 .68 Parking Expense 100.00 100.00 900.00 800.00 Advertising & Marketing 48, 168.92 144,671 .38 308,688.88 2552631 .93 Brochures 14,847.23 20,000.00 94,921 .09 88,044.60 Accounting & Legal Fees 0.00 11460.00 55625.00 5,785.00 Audit Expense 23000.00 0.00 21000.00 2,200.00 Office Expense 1 ,027.98 993.65 11 ,523.57 10,840.71 Visitor Store Exp 19225.25 19319.04 89960.72 5,592.66 Insurance-Building 8,900.00 0.00 89900.00 5,347.00 Insurance & Health Benefits 59321 . 12 59592.62 299850. 14 24,568.08 408 (P) Company Match 933.30 484.08 85477.65 71862.50 Car Allowance 300.00 300.00 25700.00 21700.00 Telephone Expense 1 ,478.80 11413.48 12,516.59 13,469.43 Postage and Shipping Expense 19065.99 3, 112.96 149107.91 17,001 .93 Tracking Software 0.00 0.00 0.00 11695.00 Material & Supplies 0.00 0.00 95.85 43166. 16 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 561 .73 90.00 941 .73 385.00 • Repairs & Maintenance Expense 92036.89 13, 166.80 80,037.03 1005876.56 Kamensky Fountain Maintenance 172.49 15006.77 25560.66 449042.26 Linens 11820.08 21263. 11 17,945.60 199949.54 Publications & Dues 0.00 475.00 39002.00 55947.00 Travel/Training Expense 41058.05 21849.39 165773.62 18,634.52 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Nine Months Ending September 30, 2009 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year • Taxes & Licenses 0.00 250.00 2,603.80 7,626.20 Collections Expense 33529.26 31804.89 32,214.65 325236.64 Interest Expense 0.00 0.00 0.00 132.84 Payroll Tax Expense 29723.78 21710.65 283163.05 30,031 .85 Convention Development 29333.99 3,630.89 42,518.85 19,045.71 Research Expense 0.00 0.00 13700.00 0.00 Contract Labor 25750.00 3,325.00 253612.50 299917.39 Commissions 0.00 21014.08 163501 .48 219916.76 Wages Expense 349531 .02 32,351 .30 3273010. 13 3179419.76 Electricity Utility 65257.51 79607.56 545290.63 529168.04 Gas Utility 0.00 29.00 81976.64 119108.29 Water Utility 655.62 709.53 43772.33 65653.37 Cable 0.00 89.53 805.40 775. 18 Security 964.77 621 .85 5,785.50 11474. 15 Airport Advertising 0.00 19485.00 4,455.00 65855.00 Minor Equipment 0.00 59051 .83 69674.00 185523.97 Minor Equipment Capitalized 0.00 0.00 0.00 (79402.35) Airport Info Booth 0.00 15200.00 32600.00 1 ,200.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 325831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 75500.00 Caring for Creation Conference 0.00 0.00 0.00 19000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 355800.00 20,000.00 4 State Volleyball 0.00 0.00 0.00 49000.00 A11 Star Games 0.00 0.00 159000.00 102000.00 Saturday of Champions 0.00 0.00 45000.00 49000.00 State Soccer 0.00 0.00 19750.00 15500.00 . 7A State Track 0.00 0.00 0.00 5,046.00 DECA 0.00 0.00 3,000.00 15000.00 Walton Arts Special Project 0.00 0.00 10,000.00 159000.00 Solar Splash Specail Project 0.00 0.00 52000.00 75500.00 Square Gardens 0.00 159330.00 29,244.43 2499915.59 ASCE Special Project 0.00 0.00 0.00 59000.00 Waterski Champion 0.00 0.00 1 ,500.00 5,200.00 Dickson St Special Project 0.00 0.00 189450.87 24,805.61 Youth Slow Pitch 0.00 0.00 0.00 62196.82 AR Air Museum 0.00 0.00 79000.00 0.00 Theatre Squad 0.00 0.00 23000.00 0.00 Duathlon 0.00 0.00 52000.00 0.00 Joe Martin 0.00 0.00 39000.00 0.00 Ozark Valley 0.00 0.00 19000.00 0.00 Ozark Military Special Proj 0.00 0.00 307.08 0.00 Outdoor Track 0.00 0.00 10,000.00 0.00 Misc Special Project 29200.47 303031 .28 139070. 10 509027.06 Bond Payments-Town Center 543913.35 542957.71 4983220. 15 494,619.39 Trustee Expense 0.00 0.00 31375.00 49500.00 Transfer OUt 0.00 0.00 2322265.00 3345921 .04 Total Expenses 2129619. 17 364,914.80 2, 118,608.21 234915507.74 Net Income $ 1 ,327.34 $ ( 1052340.44) $ 1613977.97 $ (575869.58) • See Accountants' Compilation Report Fayetteville A P Commission Stint of Budget Revenue Expense-Modified Cash Basis Month Ending September 2009 2009 2009 2009 2009 September September 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date . Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1,954,305.90 1,433.364.00 1,589,225.00 385080.90 167,373.00 175,387]9 1,582,07943 Prior Year HMR Tax Rev - 20,401.02 (1182) 29,752.32 Interest 50,000.00 37,502.00 28.732.55 21,267.45 4,166.00 3,093.30 43,17521 Bond Refund 5,00D.00 - - 5.000.00 Wiff-Visitor Guide ad 20,000.00 17,500.00 14,100.00 5.900.00 Rent Income 24,750.00 2.750.00 24,787.21 Mix Income 6,743.73 (8743.73) 2.560.00 16,435.42 Sustainabiliy, Summit 14,000.00 Investment Fund Transfer - 3,464.54 (3.464.54) Fund Transfer for CVB - 10008008 Square Garden CanK 29,24500 - - 28,245.00 Interest Inc ChecWng 2.912.00 1326.60 (132860) 41600 13570 591971 Total 2.058,550.90 1,491,278.00 1,701,743.44 171,955.00 183,895.47 1.802,149.30 Expenses Transfers Town Center Fund 671,079.39 503,082.00 488,220.15 172,859.24 55,896.00 54,913.35 494,619.39 Bond Audit Exp 2,000.00 2,000.00 - 2,000.00 BorM Paying Agent Fe 6,000.00 4,500.00 3.375.00 2,625.00 4,500.00 Workman's Comp Ins 2,520.00 2.520.00 - 2,520.00 2,520.00 Collection Exp 40.618.26 29,816.00 32,214.65 8,403.61 3.476.00 3,529.26 32,236.64 Transfer to CVB 309,948.22 309,948.00 200.000.00 109,948.22 200,000.08 Transfer to Clinton Ha 32,284.80 32,264.00 32.265.00 (0.40) 130,000.00 Peace Fineman Maint 10.000.00 7,750.00 2,140.04 7,859.98 2,000.00 172.49 44,042.26 Salaries 80,431.00 89318.00 &4,424.12 26006.88 6702.00 6,084.16 50.942.36 PsyreO Tax Exp 7,125.00 5.337.00 4,453.49 2.671.51 593.00 482.56 4,343.82 Insurance-Health 3,403.24 2,547.00 3.854.00 (450.76) 283.00 2.773.60 3,349.90 401K March 2,412.93 1,80900 1,561.42 851.51 201.00 182.52 1,509.28 Car Allowance 3.600.00 2.70000 2,700.08 900.00 300.00 300.00 2.700.00 Advertising B Markedn 375,OOD.00 260,00000 300,472.813 68,527.12 25.000.00 48.168.92 252,895.09 Airport Into Booth 5,20000 4,800.00 3.600.00 1,600.00 1,200.00 Airport Advertising 5.940.00 4,455.00 4,455.00 1,485.00 1,485.00 6.855.00 Brochures 109000.00 74,000.00 94,921.09 5,078.91 5,000.00 14,847.23 88,044.60 Website Update 10,000.00 8,000.00 - 10.000.00 Signage-Tounsm 10.000.00 8.000.00 5,597.26 4,402.74 1,000.00 218.50 4,978.98 publication 8 Dues 2.045.00 1,225.00 1,145.00 900.00 2,045.00 Travenramng 2.500.00 2,500.00 4,558.70 (2.058.70) 2.000.00 844.83 Of" Sup 8 Printing 1,000.00 900.00 524.47 475.53 100.00 4,673.98 Postage 20.000.00 14,000.00 13,944.31 6,055.69 2,000.00 1,065.99 16,868.14 Professional Services 7,50000 5,625.00 5.62500 1,875.00 625.00 4,990,00 • Slraegic planning 30000 - 300.00 Audit Expanse 2,000.00 (2.000.00) 2.000 W 2,200.00 Torn Center Garden k 20.000.00 14,994.00 20.000.00 1.666.00 Botanical Garden - 32,831.45 SquareGariens 29,245,00 29,245.00 29,244.43 0.57 249,915.59 AR Museum 7.00000 7,000.00 7,000.00 - Spetlal Projects - 3.650.00 (3.650.00) 300.00 52.582.59 Calcasiau Rabbit Show 500'00 CCeramicsSympm osiu - UA Baseball R - 7,500.00 egiorel 12.500.00 12,500.00 12,500.00 Ozark Valley Tnathbn 1,000.00 1,000.00 1,000.00 WaNlon 5,000.00 5.000.00 5.000.00 . Dickson St Music Fest 20,000.00 20,000.00 18.450.87 1,549.13 24,805.61 DELA Marketing Fash 3,000.00 3.000.OD 3.00000 - 1,000.00 4 State Volleyball Classic - - 4.000,00 NCM Teck Outdoor 10,000.00 10,000.00 10,000.00 - All Star Games 15,000.00 15000.00 15.000.00 - 10,000.00 AR H.S. Coaches CWu 30.000.00 30.000.00 39000.00 20,000.00 Saturday 0 Champion 4,000.00 4,000.00 4.000.00 - 4.000.00 NWA Coaches Gini 00. 6,000.00 6,000 5,600.00 200.00 State Soccer Fouls 1.750.00 1,750.00 1,750.00 1.500,00 7A Stats Trerk Meet - 1,000.00 SEC Tends Twiname 1,500.00 1,500.00 1,500.00 Fayetteville Night Jam 5,000.00 5,000.00 - 5,000.00 Ozark Miliary Museur. 1,500.00 - 307.08 1,192.92 Jae Martin Stage Ram 3,000.00 3,000,00 3,000.00 - Smte Master Gardner Conv - MlSequoyahCamlgforCreston - - - 180000 Solar Splash 5,000.00 5.000.00 5.000.00 - 7,500.00 Thea"Squared 2,000.00 2,000.00 2,000,00 - WeltenAre Cantu Bun 10,Oo0.w 10,Ooo.w 10.000.00 - 15.000.01:1 Water-Ski Regional Champ - 1.500.00 (1,500.00) 5.200.00 Youth Slow Pach Woad Series - - - 6,196.82 Mix Equip 50,000.00 35,000.00 6.674.00 43.326.00 18.043,48 Repair Maintenance 75,000.00 55,000,00 41,661.55 33,338.45 5.000.00 5.165.28 34,658.25 Deputation Exp 20,000.00 19,570.00 - 20,000.00 6,25000 Contract labor 1,66500 24,750.00 (24,750.00) 1,885.00 2,750.00 25,02989 UnaeocamO Revenues 10.167.88 10,168.00 - 10.167.88 Bank Charges - 30.00 (30.00) 75.68 Taxes B licenses - - - 5,344.38 Total 2.058,550.52 1,655,488.00 1.506,SY9.37 121)64.00 144,853.86 1,881,523.19 • Fayetteville Town Center Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending September 2009 2009 2009 2009 2009 September September 2008 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 336,186.00 277,501.35 170,748.65 37,354.00 27,223.93 339,841.92 Interest - Checking 1,000.00 747.00 409.94 590.06 83.00 40.41 974.42 Parking Revenue - - - Daily 8,000.00 5,994.00 7,597.30 402.70 666.00 515.00 12,426.12 Leases 10,000.00 10,000.00 9,299.24 700.76 3,450.00 2,513.34 Other Income - 0.94 (0.94) 8,453.81 Sales Tax Exp (4,000.00) (2,997.00) (2,960.00) (1,040.00) (333.00) (289.00) (3,698.75) Less Returns & Allowance - (300.00) 300.00 Special Projects 6,205.05 6,205.00 5,956.39 248.66 1,205.00 200.00 Misc Revenue - - Transfer w 4,921.04 Total 469,455.05 356,135.00 297,505.16 42,425.00 27,490.34 365,631.90 Expenses Salary+Benefits 170,515.00 118,060.00 108,172.62 62,342.38 13,116.00 10,255.00 111 ,326.51 Commissions 30,000.00 22,500.00 16,501.48 13,498.52 2,500.00 21 ,916.76 Contract Labor 7,200.00 5,400.00 862.50 6,337.50 600.00 4,887.50 Payroll Taxes 18,046.35 12,492.00 9,977.37 8,068.98 1,388.00 790.81 12,463.08 Credit Card Discount! 3,500.00 2,619.00 3,321.10 178.90 291.00 316.49 2,649.26 Insurance 16,928.70 12,690.00 11,614.99 5,313.71 1,410.00 1,407.84 9,922.37 401K Match 5,115.00 3,834.00 3,044.48 2,070.52 426.00 295.28 2,609.02 Utilities - - - Water 8,000.00 6,257.00 4,036.37 3,963.63 495.00 574.06 5,896.23 Phone 9,500.00 7,130.00 6,630.03 2,869.97 790.00 746.65 6,622.85 Electricity 65,000.00 45,466.00 50,694.17 14,305.83 4,010.00 5,892.31 48,588.71 Gas 13,000.00 10,439.00 8,268.05 4,731.95 150.00 10,125.24 Cable 1,080.00 810.00 805.40 274.60 90.00 775.18 Postage 135.00 135.00 98.00 37.00 133.79 Contract Services - - _ Linens 27,000.00 20,156.00 16,274.34 10,725.66 2,262.00 1,820.08 19,949.54 • Outside -00 36 - Repairs & Maintenani 75,000.00 56,250. ,219.29 38,780.71 6,250.00 4,363.34 61 ,588.95 Materials & Supplies 5,000.00 3,800.00 5,000.00 400.00 Office Supplies/Printing 1 ,250.00 3,571.01 (3,571.01) 66.78 4,572.41 Advertising 3,000.00 1 ,750.00 2,216.00 764.00 2,736.84 Travel7Training 500.00 500.00 (869.12) 1 ,369.12 371 .78 Building Insurance 5,800.00 5,800.00 8,900.00 (3,100.00) 5,800.00 8,900.00 5,347.00 Taxes & Licenses 3,035.00 3,035.00 2,310.30 724.70 2,117.84 Special Projects - 4,562.49 (4,562.49) 400.47 2,444.47 Misc 10.00 - w 480.49 Bank Charges 100.00 66.00 49.75 8.00 79.60 Depr Expense - - - Security 2,000.00 - 5,588.85 942.92 1,300.00 Transer In 867.45 Total 469,455.05 340,449.00 302,849.47 39,986.00 36,772.03 339,772.87 • Clinton House Museum Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending September 2009 2009 2009 2009 2009 September September 2008 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 32,265.00 32,265.00 (0.40) 30,000.00 Admission 4,807.64 3,600.00 4,064.63 743.01 400.00 298.00 3,829.08 Special Events 500.00 369.00 - 500.00 41.00 Gift Shop Sales 6,000.00 4,500.00 4,465.74 1 ,534.26 500.00 133.83 3,345.38 Interest - 97.13 (97.13) 13.30 247.62 Other Income 150.00 100.00 214.08 (64,08) 150.00 Total 67,222.24 40,834.00 41,106.58 941.00 445.13 37,572.08 Expenses Salary+Benefits 34,180.00 25,515.00 22,197.21 11,982.79 2,835.00 2,757.50 18,525.52 Payroll Tax Exp 2,625.00 1,971 .00 2,056.36 568.64 219.00 257.82 1 ,714.24 Insurance-Health 3,403.24 2,547.00 46.00 3,357.24 283.00 1 ,357.65 401K Match 850.00 637.00 - 850.00 71 .00 211.64 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-53500 Water 400.00 300.00 334.44 65.56 30.00 37.79 327.75 Gas 1,400.00 1 , 124.00 708.59 691.41 45.00 983.05 Electricity 750.00 573.00 573.25 176.75 44.00 63.31 564.87 Telephone 1,200.00 900.00 832.31 367.69 100.00 100.09 1,158.17 Materials B Supplies 1,200.00 900.00 1 ,001.82 198.18 100.00 90.03 916.56 Credit Card Discount: 500.00 369.00 895.30 (395.30) 41.00 64.87 435.10 Bank Charges 100.00 88.00 58.25 41.75 8.00 79.60 Security 264.00 176.00 196.65 67.35 22.00 21.85 174.15 Maintenance/Lawn 500.00 450.00 450.00 50.00 50.00 70.00 385.00 Repair/Maintenance 1,000.00 800.00 38.24 961.76 200.00 2,834.37 Sales Tax 500.00 369.00 459.00 41.00 41.00 311.00 Special Projects 600.00 450.00 195.61 404.39 50.00 501 0 Application - - - Publications/Dues 250.00 250.00 50.00 200.00 50.00 200.00 • Travel/Training 500.00 300.00 200.31 299.69 496.74 Gift Shop Items 5,000.00 3,500.00 3,306.42 1 ,693.58 2,040.14 Misc 8.00 - - 795.00 Minor Equipment - - Total 67,222.24 53,227.00 45,599.76 4,189.00 3,463.26 45,510.55 • Convention Visitors Bureau Sums of Budget, Revenue, Expense-Modified Cash Basis Month Ending September 2009 2009 2009 2009 2009 September September 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 309,948.22 309,948.00 200,000.00 109,948.22 109,948.00 200,000.00 Interest 600.00 450.00 348.39 251.61 50.00 10.80 511.35 Bus Tour Income - - 3,136.00 Partnership Dues 8,000.00 8,000.00 7,425.00 575.00 1,600.00 125.00 7,200.00 Travel Hero 2,500.00 2,500.00 2,996.55 (496.55) 1,000.00 1,251.28 Vist. Cu. Store 12,000.00 8,700.00 13,105.09 (1 ,105.09) 1 ,200.00 1 ,639.77 8,352.71 Admission Revenue - 243.91 (243.91) Other Income 13,741 .48 (13,741.48) 340.00 13,320.68 Total 333,048.22 329,598.00 240,996.42 113,798.00 2,115.57 230,636.02 Expenses Salary+Benefits 198,321.00 137,295.00 142,454.58 55,866.42 15,255.00 15,672.76 136,625.37 Payroll Tax Exp 17,848.89 12,465.00 11,675.83 6,173.06 1,385.00 1,192.59 11,510.71 Insurance-Health 16,928.70 12,690.00 14,183.23 2,745.47 1,410.00 1,139.68 9,938.16 401K Match 5,949.63 4,455.00 3,871 .75 2,077.88 495.00 455.50 3,532.56 Rent Utilities Telephone 7,500.00 5,625.00 5,054.25 2,445.75 625.00 632.06 5,633.54 Electricity 4,000.00 2,997.00 3,023.21 976.79 333.00 301.89 3,014.46 Water 550.00 405.00 401.52 148.48 45.00 43.77 429.39 Postage - 16.40 Conv & Tourism Develop 23,585.00 21,985.00 40,214.30 (16,629.30) 550.00 333.99 19,045.71 Travel & Training 32,045.00 25,250.00 15,188.28 16,856.72 800.00 4,058.05 16,921 .17 Publications/Dues 3,020.00 3,020.00 1,807.00 1,213.00 3,702.00 Repair/Maintenance 2,000.00 1,600.00 3,030.30 (1,030.30) 1,794.99 Office Supp/Printing 6,000.00 4,500.00 8,242.58 (2,242.58) 500.00 871.17 4,898.79 Tracking Sftware/Maint 1,700.00 1,700.00 - 1,700.00 1,695.00 Credit Card Discounts 750.00 558.00 1,403.67 (653.67) 62.00 133.21 627.08 Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 296.84 Visitor Ctr Store Itms 8,000.00 5,994.00 8,960.72 (960.72) 666.00 1,225.25 5,592.66 Educati0n Reimbursemen 3,000.00 3,000.00 - 3,000.00 3,000.00 • Bank Charges 350.00 261.00 58.25 291.75 29.00 8.50 296.60 Parking Expense 1,200.00 900.00 900.00 300.00 100.00 100.00 800.00 Special Project 3,200.00 1,500.00 4,046.00 Transfer Out 3.162.00 4.053.59 Total 333,048.22 245,000.00 267,141.37 25,255.00 27,668.42 234,454.62 • FAYETTEVILLE THE CITY OF FAYETTEVILLF, ARKANSAS KIT WILLIAMS, CITY ATTORNEY EDAVID WHITAKER, ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE LEGAL DEPARTMEN'r TO: A & P Commissioners CC: Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney �. DATE: November 3, 2009 RE: Overdue HMR tax collection City Prosecutor Casey Jones and his staff collected $4,131.76 last month and were able to reduce the delinquent balance to zero for four cases. The total year-to-date collection of overdue HMR taxes by the City Prosecutor's Office is $64,566.87. CITY OF FAYETTEVILLE y OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDY FINKLEA CITY PROSECUTOROFFICE ADMINISTRATOR Et all: hotcheck@cl.layedevllleAr.ua BRIAN THOMAS 101 W. Mountaln, Sulte 202 DEPUTY CITY PROSECUTOR FAYETTEVILLE, ARKANSAS 72701 PHONE: (479) 6764377 (479) 6764379 MEMO Hot Checks: (478) 5764264 FAX O : (479) 57S.8373 TDDtfelecemmunlca9on Device - for the Dea"(479)-621.1316 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: November 3, 2009 RE: Status of Active HMR cases Acambaro Four Jesus Socarro Paid: -0- le Delinquent Balance: Forms not turned in Active CS — May and June 2009 Active CS — July and August 2009 2. Bar-B-Q Place Gary W. Alderson Paid: $54.00 Delinquent Balance: -0- Case Closed 3 . Buffalo Wild Wings Jbhn K. Bliss Paid: $2,594.60 Delinquent Balance: -0- Case Closed 4. Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 5. China Garden Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 11/18 0 Wt Williams ovember 3, 2009 Page 2 6. Dart Room Club John M. Dortch TD: 12/9 William E. Gran Pending CS Paid: -0- Delinquent Balance: Forms not turned in 7. Dominoes Pizza Lloyd Hardison Paid: -0- Delinquent Balance: $4,590.66 TD: 7/08/09 — Court ordered to pay $200.00 a month. 8. Froggy's Rodney A. Hall Paid: -0- (Oct — Dec 08) Delinquent Balance: Forms not turned in Paid: -0- (Jan — April 09) Delinquent Balance: Forms not turned in TD: 11 - 18 9. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09) • Delinquent Balance: $ 1 ,330.00 Paid -0- (April 09) Delinquent Balance: Forms not turned in TD: 10/28 — 90 days to pay 10. Los Cuates Maria Richard Paid: $ 150.00 Delinquent Balance: $103.00 Trial Date: 9/02/09 — Settled 11 . Mama Dean's Meneria D. Morrison Active Criminal Summons Terry L. Morrison Arraignment: 10/30 Paid: -0- Delinquent Balance: Forms not turned in 12. On The Rocks Richard E. Reynolds Paid: -0- Delinquent Balance: Forms not turned in Active Criminal Summons 13 . Ozark Mountain Tom Bourdeaux Paid: $ 125.26 Smokehouse Delinquent Balance: -0- Case Closed • t Williams ovember 3, 2009 Page 3 14. Perk on Wedington Shea A. Hamm Paid: $80.00 Delinquent Balance: $722.00 Arraignment: 4/13/09 - No Show FTAS Warrant Served Trial Date: 8/26/09 — Ordered to pay $75.00 a month 15. RX Catering Jarrod C. Butler Paid: -0- Delinquent Balance: $6,755.85 . Set for Trial: 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court Served Arraignment: 7/13/09 — No Show FTAS Warrant Served TD: 9/2 — No Show TD: 11 /04 Seafood Market Bar/Grill Craig Dowd Paid: -0- Delinquent Balance: $5,922.60 TD: 9/16 — Time Pay: $200.00 by the 301h of every month. 17. Shanghai Chinese Rest. Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in TD: 11 /18 18. Willco One Stop J. Rex Williams Letter James Williams Letter Paid: -0- Delinquent Balance: Forms not turned in 19. WOW Japanese Bistro Chong N. Kim Active Criminal Summons Kathryn Scherer Paid: $ 1 , 127.90 Delinquent Balance: -0- TOTAL: $4,131.76 • CLINTON HOUSE MUSEUM • MONTHLY REPORT OCTOBER 2009 The Clinton House Museum had a total of 285 visitors in October 2009. In addition to the unique span countries and continents, the Museum featured several special events drawing a particular nod from the public. MUSEUM ACTIVITIES AND EVENTS: The Groundbreaking of the First Ladies Garden was an event with widespread success. Members of the Board of Directors, A&P Commissioners, and the Mayor were a few of those in attendance. Other attendees included Designer Daniel Keely, representatives from Leisurescapes, Hammer & Chisel, CVB, Town Center Staff and many more. Local media, both television and print, were present to cover the event. Guests were served with cookies and Hot Apple Cider for the brisk yet beautiful day. Pictures of the event are available on the Clinton House Facebook page. The upkeep of our Social Networking site on Facebook has garnered a unique opportunity for publicity and advertising for the House. We will continue to build this valuable networking tool. Another event that garnered additional visitors was a Bus Tour from Little Rock, Arkansas. Southern Hospitality, Inc. provided "Lunch with the Clintons" and volunteer Impersonators of both Bill and • Hillary were present to greet the group. NOVEMBER ACTIVITIES: November brings a variety of additional Group Tours. As part of Arkansas Heritage Month, the museum will feature special collections of Arkansas books as well as original Indian artwork. We will also be increasing gift shop merchandise for the upcoming holiday season and open houses. Activity Report From: 10/01/2009 To: 10/31/2009 • ALLYSON E-Mail 10/12/2009 Lights of the Ozarks Dr Ogebeide-UA Light the Night confirm speakers for class 10/14/2009 UA Athletics Gary Schwartz NCAA Soccer Tournament 1 st and 2nd Round need rooms for possible soccer ncaa first round 10/14/2009 Lights of the Ozarks Andi Pratt-Nestle Light the Night details of LOTO and trick or treat 10/20/2009 Fayetteville High School Scott Berna Lady Bulldog Classic Basketball Tournament need hotel rates for basketball tournament 10/22/2009 ASAE Ms Mary Dandurand Annual Meeting need more details for 2011 cont bid File Note 10/19/2009 Clinton House Museum Kate Johnson attended ground breaking for first lady garden 10/19/2009 Walton Arts Center Terri Trotter attended parking announcement 10/22/2009 Lights of the Ozarks Charles Ogbeide-UA Light the Night spoke to events class about parade night Issued Lead 10/22/2009 Fayetteville High School Lady Bulldog Classic Basketball Tournament Hotels at Exit 62 Meeting 10/13/2009 Bikes, Blues, BBQ Coleson Burns • details for summer rally 10/14/2009 UA Athletics Bev Lewis Marketing Committee marketing meeting 10/14/2009 UA Women's Athletics Ms. Chris Pohl NCAA Basketball Tournament plans for indoor track, softball and soccer bids 10/20/2009 ASAE Ms Mary Dandurand Annual Meeting attended monthly luncheon 10/21 /2009 UA Athletics Tonya-Razorback Marketing Marketing Committee details about an event in january 10/21 /2009 KNWA News Brook Thomas special events, LOTO 10/21/2009 Bikes, Blues, BBQ Coleson Burns sponsorships, logos for summer rally 10/21 /2009 Sells Agency Ms. Jade Hart lodging updates to the website 10/23/2009 Walton Arts Center Peter Lane details about parking plan on Dickson Phone Call 10/6/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament teams conference, future premier details 10/13/2009 Lights of the Ozarks Ron Jones-Train Light the Night trackless train for LOTO 10/13/2009 Lights of the Ozarks Andi Pratt-Nestle Light the Night booth for parade night 10/14/2009 Professional Insurance Agents of Arkansas Ms. Linda Thompson �nnual Meeting needed a service in fville JULIE E-Mail Sent 10/26/2009 Caren's Charters carenscharters@aol.com Fayetteville Tour and ABA Thank You File Note 10/8/2009 Julie Pennington Mrs Julie Pennington Mailed out letters to all schools and Vet 's Group Tour 10/2/2009 Around the World Tours Mrs Caren Chartersinc ABA Confirmed for October 25th & 26th 10/13/2009 Grand Adventures Ms. Judy Shipman Fayetteville Tour and Lunch at Catfish Hole 10/26/2009 Caren's Charters Mrs Caren Hall Fayetteville Tour and ABA FayTour, Dinner at AQ staying @Clarion Hotel Group Tour Packet 10/26/2009 All American Tours Mr David Burns Send new information sheet before ABA 10/26/2009 Beeline Travel Tours Ms Toyea Youngblood Send new profile sheet 10/26/2009 Sunrise Tours Mrs Debbie Robertson New Profile Sheet Touch base before ABA 10/26/2009 Sweet Magnolia Tours Mr Mark Miller Travel South New Profile Sheet Touch base before ABA 10/26/2009 Travel Branson Mr Keith Lilly Travel South Touch base before ABA 10/26/2009 Vacations Made Easy Mr Matt Cook Travel South Touch base before ABA 10/26/2009 Ozarks Kirkwood Tour & Travel Mrs Angie Greeno American Bus Associate Touch base before ABA 10/26/2009 Mid-American Coaches Inc. Ms. Shirley Schultz Follow up before ABA • 10/26/2009 Mid-American Coaches Inc. Ms. Shirley Schultz Follow up before ABA 10/26/2009 Branson's Yellow Rose Destinations Mrs Sarah Hayes American Bus Association Follow up before ABA 10/26/2009 Adventure Student Travel Mr Shane Cassady American Bus Association Follow up before ABA 10/26/2009 Adventure Tours Dr. David Sexton American Bus Association Follow up before ABA 10/26/2009 Purpose Driven Tours Mr Wayne Barber Travel South Follow up before ABA 10/26/2009 Appalachian Tours & Charter Mrs. Hilda Tester emailed new profile sheet 10/26/2009 Bus Supply Charters Mrs Karen Sanders South Central Motorcoach Follow up for ABA 10/26/2009 JR Fun Tours Mrs Angela Bridges Travel South Follow up before ABA 10/26/2009 Gaten's Adventures Mr Clarence Gaten South Central Motorcoach Follow up before ABA 10/26/2009 Galaxy Tours and Travel Mrs Catherine Swan American Bus Association Follow Up before ABA 10/26/2009 Mayflower Tours Mr Gary Haverkamp Travel South follow up before ABA 10/26/2009 Frances Custom Tours Mrs. Mary Francis Setup appointment for ABA to make things right 10/27/2009 Coffee Break Tours Mr. Reid Bell •ABA Follow up before ABA 10/27/2009 Carefree Tours of Tennessee Mr Brad Byers ABA follow up before ABA 10/27/2009 Travav Tours Mr Karl Gildner ABA follow up before ABA 10/27/2009 Shoreline Charters & Tours Mrs Susan LeClair ABA Follow up before ABA 10/27/2009 Texoma Tours Mr Mike Sellers *BA Follow up before ABA 10/27/2009 Caledonian CoachCompany Mrs Kay Smith ABA Follow up before ABA 10/27/2009 Peoria Charter Coach Company Mrs Shelley Burns ABA Follow Up before ABA 10/27/2009 Jane's Journeys Mrs Jane Julian ABA Follow up before ABA Phone Call 10/21 /2009 Brazos Valley Travel Mrs Ruby Safley Wal-Mart Tour Attending ABA Tour Set up for July 2010 10/26/2009 Frances Custom Tours Mrs. Mary Francis Sells Call had problems in the past hoping to fix Thank You 10/8/2009 Julie Pennington Mrs Julie Pennington Thank You to Purina SHELLY Meeting 10/2/2009 International Microelectronics and Packagi Shannon Stewart Emerging Technology Workshop Group cancelled due to lack of participation 10/6/2009 UA First Year Experience Carl Riley Spoke to class of UA freshman about FYV 10/7/2009 ArkACRAO Jean Mitchell Annual Conference took maps for Dickson St Dining • 10/13/2009 Arkansas Amateur Softball Association Ron Radigonda TEAMS Conference Appointment 10/13/2009 National Federation of Collegiate Club Spe Savannah Harp TEAMS Conference Appointment 10/13/2009 USA Volleyball Mike Chandler TEAMS Conference Appointment 10/13/2009 National Horshoe Pitchers Association Stuart Sipma World Tournament TEAMS Conference Appointment 10/13/2009 US Bowling Congress Devin Dornberger TEAMS Conference Appointment 10/13/2009 Youth Basketball of America Rob Ondo TEAMS Conference Appointment 10/13/2009 National Soccer Coaches Association of A Chris Burt Residential Coaching Academy TEAMS Conference Appointment 10/14/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament TEAMS Conference Appointment 10/14/2009 Red Bull Southeast Kacey Meagher TEAMS Conference Appointment 10/14/2009 National Beep Baseball Association David Smolka World Series TEAMS Conference Appointment 10/14/2009 Reinke Sports Group Mr. Dean Reinke TEAMS Conference Appointment 10/14/2009 USA Canoe Kayak Stacey Hepp TEAMS Conference Appointment 10/14/2009 Destination Races Matt Dockstader TEAMS Conference Appointment 10/14/2009 United States Dog Agility Association Kenneth Tatsch World Cynosport TEAMS Conference Appointment 10/14/2009 National Congress of State Games Sandi Hill TEAMS Conference Appointment 10/14/2009 USA Judo Sherrie Phillips TEAMS Conference Appointment 10/14/2009 Association of Volleyball Professionals Dave Williams TEAMS Conference Appointment • 10/14/2009 USA Basketball Carol Callan TEAMS Conference Appointment 10/14/2009 USA Pickleball Association Tom Burkhart TEAMS Conference Appointment 10/14/2009 USA Wrestling Pete Isais TEAMS Conference Appointment 10/15/2009 Can-Am Police-Fire Games Federation TEAMS Conference Appointment 10/15/2009 National Association of Intercollegiate Athli Scott McClure TEAMS Conference Appointment 10/15/2009 PrimeTime Sports Mr. David Stephens TEAMS Conference Appointment 10/15/2009 USA Fencing Christine Strong Simmons National Tournament TEAMS Conference Appointment 10/15/2009 United States Table Soccer Federation Larry Davis TEAMS Conference Appointment 10/15/2009 Game Day USA Rich Janor TEAMS conference appointment 10/15/2009 National Collegiate Athletics Association Marcus Blossom TEAMS Conference Appointment 10/21 /2009 UA Industrial Engineering Tamara Ellenbecker took brochures for recruiting • • Fayetteville Visitor Center - 2009 Sales & Visitor Count Jan Feb May Apr May June July Aug Sep Oct Nov Dec Sales Totals $502.70 $670.45 $842.57 $1 ,531 . 11 $2,320.70 $29211 .38 $1 ,919.87 $2,035.88 $1 ,690.49 $1 ,566.65 [2008 Totals $36. 77 $124.26 $199.59 $843.86 $1,093.30 $1, 114.95 $1, 632.5_2__ _$1,077.81 _$949.96 $1, 702.41 $1,453.09 $2, 118.60 % Change 1267% 440% 322% 82% 112% 98% - 15% 89% 78% -9% from 2008 Visitor Count 235 381 539 906 19042 1 ,273 11120 11148 695 747 2008 Totals 162 175 207 725 903 873 983 829 733 875 532 553 90 Change 31 % 118% 160% 25% 15% 46% 12% 28% -5% -17% from 2008 2009 Goal = $12,000/year or $1,000/month Totals for 2009 1 $15,291 .80 1 Monthly $1 ,529. 18 Visitors 8,086 Averages 809 4b Change = divide the difference between the two numbers by the starting number then move the decimal two spaces right 2008 Monthly Sales Average=P o2B.93 2008 Monthly VattorAverage=629