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Home My WebLink About2009-08-10 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, August 10, 2009, at 2:00 p.m. in the Director's Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION August 10, 2009 2:00 p.m. Town Center COMMISSIONERS ARE ASKED TO BRING AGENDA FROM JULY 13 MEETING I . Call to Order II. Selection of Commissioner to fill term ending April 1 , 2010 (July agenda) Jeremy Gawthrop (Greenhouse Grill) and Brandon Karnes (Jammin' Java) (Steven Hinds does not live in Fayetteville city limits and is thus not eligible to serve) III . Election of Chairman IV. Reports • A. Approval of Minutes for June 8, 2009 regular monthly meeting (July agenda) B. Financial Report 1 . HMR Revenues 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells V. Old Business VI. New Business A. LED Lighting for Parking deck VII. Adjourn • • Advertising and Promotion Commission For month of July 2009 Current Year HMR Collected (2120.0912.4101 .00) $ 180,506. 13 Prior Year Collected (2120.0912.4101 .01 ) $ 384.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 21669.66 Total Revenues $ 183,559.79 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120. 9120. 5333.00) $ (31617.80) Bank of OK Quarterly Fee (2120.9120.5712. 00) $ (1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) $ (551413.35) 2006 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (60, 156. 15) Total Check to A&P $ 1239403.64 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $166,620 1 .42% $174,005 4.43% $166,214 -4.48% February 183,554 $150,088 -18.23% $158,693 5.58% $167, 141 5.32% March 154,067 $157,317 2. 11 % $172,804 9.84% $180,027 4. 18% April 174,063 $171 ,562 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 4.94% $175,064 5.60% $190,320 8.71 % June 171 ,098 $177,594 3.80% $194,447 9.49% $190,237 -2. 17% July 172,905 $173,079 0.00% $188,253 8.77% $180,944 -3.88% August 160,067 $160,560 0.00% $174,648 8.77% September 169,793 $172,373 1 .52% $190,244 10.37% October 196,393 $180,324 -8. 18% $187, 125 3.77% November 193,469 $185, 111 4.32% $197,814 6.86% December 159,842 $170,506 6.67% $174,682 2.45% Total $ 210739923 $2,0301913 -2.07% $2,171 ,451 6.92% $19266,427 1 .56% \filename HMR Comparison 2005 to 2009 Using Year-End totals per HMR Report HOTELS 2005 2006 % change 2007 % change 2008 % change 2009 % change Dec 14,024.64 13,284.28 -5.28% 12,577.76 -5. 10% 14, 112.82 12.20% 11 ,205.68 -20.60% Jan 13,738.64 13,650.85 0.64% 13,965.23 2.30% 14,742.43 5.57% 15,348.22 4. 11 % Feb 17,930.90 16,006.58 -10.73% 16,534.37 3.30% 203151 .69 21 .88% 21 ,818.74 8.27% Mar 19,037.80 18,941 .34 -0.50% 18,699.53 -1 .27% 20, 580.28 10.06% 16,764.52 -18.50% Apr 19,720.73 19,000.83 -0.37% 19, 110. 12 0.56% 217754.32 13.84% 18,436.78 -15.25% May 22,347.62 22,796.50 2.00% 232204.74 1 .79% 25, 145.33 8.36% 220002.92 -12.50% Jun 22,690.02 22,060.53 -2.78% 22,705.86 2.92% 24, 187.23 6.52% 26,077.09 7.81 % Jul 18,668.34 16,804.33 -9.98% 173054.25 1 .49% 19, 170.95 12.41 % Aug 18,786.70 17,513.64 -6.67% 18,081 .83 3.24% 21 ,943.24 21 .36% Sep 21 ,524.09 28, 150.74 30.78% 21 ,879.99 -22.28% 239628.48 7.99% Oct 22,729.73 22,208.80 -2.29% 27,695.43 2.47% 26,298.88 -5.04% Nov 17,073.24 17,351 .42 1 .63% 18,329.41 5.64% 143888.88 -18.77% 2289272.45 227,769.84 -0.22% 229,838.52 0.90% 246,604.53 7.29% 1319653.95 -6.41 % RESTAURANTS 2005 2006 % change Dec 137,855.28 153,658.60 11 .46% 145,851 .07 -5.08 159,628.33 9.45% 145,576.64 -8.80% Jan 126,564.43 142,675.37 12.73% 126,350. 10 -11 .44% 143,033.83 13.20% 140,054.67 -2.08% Feb 127,214.85 133,701 .96 5. 10% 133,499.96 -0.001 % 152, 102. 15 13.93% 147,514.82 -3.02% Mar 140, 166.43 153,462. 15 9.48% 145,240.82 -5.36% 159,204.50 9.61 % 153,754.22 -3.42% Apr 137,712.38 143, 149.32 7.57% 146,017.95 2.00% 160,920.52 10.21 % 156,521 .56 -2.73% May 140,966.98 166,542.00 18. 14% 142,484.49 -14.44% 165,232.08 15.96% 162,836.73 -14.50% Jun 164,369.25 139,677.98 -15.31 % 142,384.44 1 .93% 157,215.53 10.42% 147,963.89 -5.88% Jul 136,906.50 152,031 .25 11 .05% 136,693.67 -10.09% 157,564.22 15.27% Aug 139,830.39 143,807.38 2.84% 145,060.67 0.87% 163,908.68 12.99% Sep 143,215.20 158, 151 .42 10.43% 150,651 .01 -4.74% 1630974.48 8.84% Oct 146,722.98 157,626. 19 7.43% 152,987.98 -2.94% 169,637.35 10.88% Nov 133,691 .45 137,036.80 2.50% 140,563.66 2.57% 139,587.47 -0.69% 11675,216.12 11781 ,520.42 6.68% 1 ,707,785.82 -4.14% 1t8921009.14 10.79% 11054,222.53 -3.93% Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis June 30, 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 7102380.30 Ist Security A&P General 98714 193,568. 12 - I st Sec Fay Town Ctr #8722 59,074.99 Ist Sec. Clinton House #8749 24,799.44 1 st Sec. Conv Visitor #8730 85,240.27 Arvest Payroll Account #4636 91027.76 Accounts Receivable 18.48 Due From Other Funds 679.95 Investments 128055566.33 Investment Adj to Market 14, 106.83 Employee Advances 262. 17 Total Current Assets 2,9022924.64 Property and Equipment Furniture and Fixtures 179005.33 Equipment 1663502.88 CVB Building 921 ,632.37 CVB Land 1989621 .00 Building Additions 2135677.24 Accum. Depreciation (261 ,363.61 ) Total Property and Equipment 1 ,256,075.21 • Other Assets Total Other Assets 0.00 Total Assets $ 4, 158,999.85 t LIABILITIES AND CAPITAL Current Liabilities Accrued Expenses $ ( 13,295.40) AFlac 188.46 Colonial Life & Acc Ins Payabl 58.86 Federal Payroll Taxes Payable 7, 138.72 FUTA Tax Payable 50.23 State Payroll Taxes Payable 846.27 SUTA Payable 641 .94 Due to Other Funds 33804.74 Due to Town Center 61089. 10 Total Current Liabilities 59522.92 Long-Term Liabilities „ Total Long-Term Liabilities 0.00 • Total Liabilities 51522.92 Capital Beginning Balance Equity 3,8791562.33 Unresticted Fund Balance 389631 .48 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis June 30, 2009 Net Income 235,283. 12 Total Capital 45153,476.93 Total Liabilities & Capital S 4, 158,999.85 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Six Months Ending June 30, 2009 Current Month Year to Date •Revenues HMR Tax Revenue $ 190,287.35 54.74 $ 15065,543.43 65.72 Prior Year HMR Tax Revenue (49.96) (0.01 ) 19,939.24 1 .23 Rental Income 28, 109.35 8.09 2013849.39 12.45 Other Income 5.08 0.00 11358.75 0.08 Travel Hero 0.00 0.00 499.97 0.03 Parking Revenue 19389.30 0.40 41428.30 0.27 Parking Lease 0.00 0.00 83744.56 0.54 Gift Shop Sales 712.77 0.21 21961 .22 0. 18 Visitor Store 2,453.24 0.71 81016.49 0.49 Partnership Income 0.00 0.00 61900.00 0.43 Admission Revenue 12005.00 0.29 21794.26 0. 17 Track Tickets 0.00 0.00 39155.70 0. 19 Special Projects 0.00 0.00 11 ,386.39 0.70 Sustainability Summit 0.00 0.00 149000.00 0.86 Interest Income Investments 27669.66 0.77 219946.92 1 .35 Interest Income Checking 245.88 0.07 19508.96 0.09 Visitor Guide Ad Income 3,475.00 1 .00 129100.00 0.75 Hospitality Summit 80.00 0.02 29000.00 0. 12 Transfer In 117,265.00 33.73 2325265.00 14.32 Total Revenues 3477647.67 100.00 136219398.58 100.00 Cost of Sales Clinton House Gift Shop 134.26 0.04 15724.92 0. 11 • Total Cost of Sales 134.26 0.04 12724.92 0. 11 Gross Profit 347,513.41 99.96 156195673.66 99.89 Expenses Signage- Tourism 327.75 0.09 31619.46 0.22 Credit Card Discounts 533.67 0. 15 21958.82 0. 18 Bank Charges 9.95 0.00 187.75 0.01 Parking Expense 100.00 0.03 600.00 0.04 Advertising & Marketing 200.00 0.06 164,841 .65 10. 17 Brochures 0.00 0.00 24,835.85 1 .53 Accounting & Legal Fees 625.00 0. 18 31750.00 0.23 Office Expense 681 .06 0.20 81517. 19 0.53 Visitor Store Exp 67.06 0.02 31204.91 0.20 Insurance & Health Benefits 30.76 0.01 18,581 .51 1 . 15 408 (P) Company Match 501 . 16 0. 14 5,531 .76 0.34 Car Allowance 150.00 0.04 11650.00 0. 10 Telephone Expense 1 ,389.50 0.40 8, 193. 15 0.51 Postage and Shipping Expense 816.85 0.23 8,998.46 0.55 Material & Supplies 0.00 0.00 95.85 0.01 Rent 0.00 0.00 12,000.00 0.74 Maintenance/Lawn 65.00 0.02 255.00 0.02 Repairs & Maintenance Expense 83141 .72 2.34 293925.48 1 .85 Kamensky Fountain Maintenance 401 .91 0. 12 11984.42 0. 12 Linens 1 ,892.04 0.54 12,380.00 0.76 Publications & Dues 0.00 0.00 25687.00 0. 17 Travel/Training Expense 159.05 0.05 105428.38 0.64 Taxes & Licenses 0.00 0.00 22208.80 0. 14 Collections Expense 39804.74 1 .09 21 ,709.65 1 .34 Payroll Tax Expense 19293.53 0.37 185026.46 1 . 11 Convention Development 304.55 0.09 69548. 14 0.40 Research Expense 0.00 0.00 15700.00 0. 10 Contract Labor 2,750.00 0.79 175362.50 1 .07 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Six Months Ending June 30, 2009 Current Month Year to Date • Commissions 15275.00 0.37 125396.23 0.76 Wages Expense 18,015.67 5. 18 2015903.77 12.45 Electricity Utility 59531 .44 1 .59 35,713.58 2.20 Gas Utility 236.61 0.07 8,717.45 0.54 Water Utility 533.87 0. 15 25731 .88 0. 17 Cable 89.54 0.03 537.23 0.03 Security 21 .85 0.01 19614. 14 0. 10 Airport Advertising 1 ,485.00 0.43 29970.00 0. 18 Minor Equipment 3, 140.85 0.90 69674.00 0.41 Airport Info Booth 0.00 0.00 29400.00 0. 15 Coaches Clinic 0.00 0.00 35,800.00 2.21 All Star Games 0.00 0.00 152000.00 0.93 Saturday of Champions 0.00 0.00 45000.00 0.25 State Soccer 0.00 0.00 15750.00 0. 11 DECA 0.00 0.00 35000.00 0. 19 Walton Arts Special Project 0.00 0.00 105000.00 0.62 - Solar Splash Specail Project 0.00 0.00 59000.00 0.31 Square Gardens 0.00 0.00 29,244.43 1 .80 Waterski Champion 0.00 0.00 11500.00 0.09 Dickson St Special Project 11506.00 0.43 189450.87 1 . 14 AR Air Museum 0.00 0.00 75000.00 0.43 Theatre Squad 0.00 0.00 2,000.00 0. 12 Duathlon 0.00 0.00 59000.00 0.31 Joe Martin 0.00 0.00 35000.00 0. 19 Ozark Valley 0.00 0.00 13000.00 0.06 Ozark Military Special Proj 0.00 0.00 153.54 0.01 Misc Special Project 339.86 0. 10 79056. 13 0.44 • Bond Payments-Town Center 559413.35 15.94 3323480. 10 20.51 Trustee Expense 0.00 0.00 23250.00 0. 14 Transfer OUt 1175265.00 33.73 232,265.00 14.32 Total Expenses 2292099.34 65.90 19384,390.54 85.38 Net Income $ 1189414.07 34.06 $ 2353283. 12 14.51 i I I See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Six Months Ending June 30, 2009 Current Month Current Month Year to Date Year to Date *Revenues This Year Last Year This Year Last Year HMR Tax Revenue $ 190,287.35 $ 1939595.60 $ 15065,543.43 $ 110345516.40 Prior Year HMR Tax Revenue (49.96) 851 .87 192939.24 24, 170.59 Rental Income 28, 109.35 285990.66 201 ,84939 239,365.03 Other Income 5.08 100.00 11358.75 11711 . 12 Travel Hero 0.00 0.00 499.97 1 ,251 .28 Parking Revenue 11389.30 17.31 4,428.30 10,369.87 Parking Lease 0.00 0.00 8,744.56 0.00 Gift Shop Sales 712.77 377.03 2,961 .22 27135.27 Visitor Store 2,45324 952. 12 8,016.49 3,840. 11 Partnership Income 0.00 0.00 6,900.00 77200.00 Admission Revenue 1 ,005.00 297.41 2,79426 21598.59 Track Tickets 0.00 0.00 3, 155.70 37145.00 Special Projects 0.00 0.00 11 ,38639 270.00 Sustainability Summit 0.00 0.00 14,000.00 0.00 Interest Income Investments 2,669.66 4,516.78 21 ,946.92 31 ,939.42 Interest Income Checking 245.88 656.07 19508.96 6, 143.08 Visitor Guide Ad Income 3,475.00 0.00 129100.00 0.00 Hospitality Summit 80.00 0.00 25000.00 0.00 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 1175265.00 100,000.00 232,265.00 3303867.45 Total Revenues 347,647.67 330,354.85 116219398.58 116993573.21 Cost of Sales • Clinton House Gift Shop 134.26 0.00 1 ,724.92 12647.73 Total Cost of Sales 134.26 0.00 1 ,724.92 1 ,647.73 Gross Profit 347,513.41 3309354.85 196199673.66 15697,925.48 Expenses Signage- Tourism 327.75 393.31 35619.46 1 ,890.63 Credit Card Discounts 533.67 360.78 22958.82 25381 .42 Bank Charges 9.95 250.32 187.75 422. 13 Parking Expense 100.00 100.00 600.00 500.00 Advertising & Marketing 200.00 129104.41 164,841 .65 965080.99 Brochures 0.00 49000.00 24,835.85 35,421 .51 Accounting & Legal Fees 625.00 425.00 35750.00 35050.00 Office Expense 681 .06 688.79 87517. 19 73657.94 Visitor Store Exp 67.06 815.23 32204.91 11687.79 Insurance & Health Benefits 30.76 49958. 13 18,581 .51 15,949.46 408 (P) Company Match 501 . 16 944.36 59531 .76 57052.54 Car Allowance 150.00 450.00 19650.00 1 ,800.00 Telephone Expense 1 ,389.50 13468.72 85193. 15 95159.89 Postage and Shipping Expense 816.85 4,000.00 83998.46 10,908.23 Tracking Software 0.00 0.00 0.00 1 ,695.00 Material & Supplies 0.00 31851 .25 95.85 49035.78 Rent 0.00 0.00 12,000.00 122000.00 Maintenance/Lawn 65.00 60.00 255.00 170.00 Repairs & Maintenance Expense 82141 .72 69690.65 29,925.48 605926.69 Kamensky Fountain Maintenance 401 .91 786.89 19984.42 422871 .61 • Linens 11892.04 39117. 11 125380.00 13,20533 Publications & Dues 0.00 750.00 29687.00 59007.00 Travel/Training Expense 159.05 501 .85 10,42838 145595.52 Taxes & Licenses 0.00 0.00 29208.80 61844.36 Collections Expense 39804.74 3,888.95 215709.65 21 , 173.74 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Six Months Ending June 30, 2009 Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Interest Expense 0.00 0.00 0.00 132.84 Payroll Tax Expense 11293.53 5,810.21 189026.46 213638.89 Convention Development 304.55 282.34 65548. 14 31153.75 Research Expense 0.00 0.00 1 ,700.00 0.00 Contract Labor 2,750.00 31029.89 17,362.50 19,942.39 Commissions 1 ,275.00 31478.48 12,396.23: 153855.22 Wages Expense 189015.67 55,289.68 201 ,903.77 218,056.95 Electricity Utility 59531 .44 71296.48 35,713.58 31 , 110.20 Gas Utility 236.61 258. 17 81717.45 10,894.87 Water Utility 533.87 649.23 21731 .88 41411 . 15 Cable 89.54 84.43 537.23 506.59 Security 21 .85 500.00 11614. 14 808.60 Airport Advertising 1 ,485.00 2,685.00 21970.00 53370.00 Minor Equipment 39140.85 7,402.35 61674.00 10,200. 10 Minor Equipment Capitalized 0.00 (71402.35) 0.00 (71402.35) Airport Info Booth 0.00 0.00 2,400.00 0.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 323831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 71500.00 Caring for Creation Conference 0.00 0.00 0.00 11000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 35,800.00 20,000.00 4 State Volleyball 0.00 0.00 0.00 49000.00 All Star Games 0.00 0.00 153000.00 109000.00 Saturday of Champions 0.00 0.00 41000.00 49000.00 State Soccer 0.00 0.00 19750.00 19500.00 7A State Track 0.00 0.00 0.00 51046.00 • DECA 0.00 0.00 31000.00 19000.00 Walton Arts Special Project 0.00 0.00 109000.00 153000.00 Solar Splash Specail Project 0.00 0.00 53000.00 7,500.00 Square Gardens 0.00 24,651 .58 293244.43 1249760.03 ASCE Special Project 0.00 0.00 0.00 59000.00 Waterski Champion 0.00 600.00 1 ,500.00 19200.00 Dickson St Special Project 1 ,506.00 59386.25 18,450.87 24,805.61 AR Air Museum 0.00 0.00 79000.00 0.00 Theatre Squad 0.00 0.00 23000.00 0.00 Duathlon 0.00 0.00 5,000.00 0.00 Joe Martin 0.00 0.00 31000.00 0.00 Ozark Valley 0.00 0.00 11000.00 0.00 Ozark Military Special Proj 0.00 0.00 153.54 0.00 Misc Special Project 339.86 69500.00 7,056. 13 113252.32 Bond Payments-Town Center 559413.35 543957.71 332,480. 10 3299746.26 Trustee Expense 0.00 0.00 21250.00 39375.00 Transfer OUt 117,265.00 100,000.00 2329265.00 3309867.45 Total Expenses 2299099.34 3223065.20 11384,390.54 19650,050.88 Net Income $ 118,414.07 $ 81289.65 $ 2352283. 12 $ 479874.60 • See Accountants' Compilation Report Fayetteville A P Commission Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending June 2009 2009 2009 2009 2009 June June 2008 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1,954,305.90 942,352.00 1,065,543.43 888,762.47 172,594.00 190,287.35 1 ,034,516.40 Prior Year HMR Tax Rev - 19,939.24 (49.96) 24,170.59 Interest 50,000.00 25,004.00 18,482.38 31,517.62 4,166.00 2,669.66 31,939.42 Bond Refund 5,000.00 - - 5,000.00 Other-Visitor Guide ad 20,000.00 17,500.00 12,100.00 7,900.00 7,500.00 3,475.00 Rent Income - 16,500.00 2,750.00 16,537.21 Misc Income - 5,543.73 (5,543.73) 600.00 Sustainability Summit - 14,000.00 Investment Fund Transfer - 3,464.54 (3,464.54) Fund Transfer for CVB - - - 100,000.00 Square Garden Canyo 29,245.00 - - 29,245.00 Interest Inc Checking 1 ,664.00 911.24 (911.24) 416.00 135A4 4.825.59 Total 2,058,550.90 986,520.00 1 ,156,484.56 184,676.00 199,267.19 1,212,589.21 Expenses Transfers 330.000.00 Town Center Fund 671,079.39 335,388.00 332,480.10 338,599.29 55,898.00 55,413.35 329,746.26 Bond Audit Exp 2,000.00 - - 2,000.00 Bond Paying Agent Fe 6,000.00 3,000.00 2,250.00 3,750.00 3,375.00 Workman's Comp Ins 2,520.00 - - 2,520.00 Collection Exp 40,618.26 19,611 .00 21,709.65 18,908.61 3,580.00 3,804.74 21,173.74 Transfer to CVB 309,948.22 200,000.00 200,000.00 109,948.22 100,000.00 Transfer to Clinton Hoi 32,264.60 32,264.00 32,265.00 (0.40) 17,265.00 Peace Fountain Maint 10,000.00 5,250.00 1,563.80 8,436.20 250.00 401 .91 42,871 .61 Salaries 80,431.00 40,212.00 33,129.56 47,301.44 6,702.00 3,042.08 33,594.54 Payroll Tax Exp 7,125.00 3,558.00 2,764.55 4,360.45 593.00 241.28 2,965.36 Insurance-Health 3,403.24 1,698.00 1,040.61 2,362.63 283.00 (186.74) 681 .83 40% Match 2,412.93 1,206.00 1,013.86 1,399.07 201.00 91.26 988.86 Car Allowance 3,600.00 1,800.00 1,650.00 1,950.00 300.00 150.00 1,800.00 Advertising 8 Marketin 375,000.00 160,000.00 163,075.65 211,924.35 30,000.00 200.00 94,898.15 Airport Info Booth 5,200.00 3,600.00 2,400.00 2,800.00 1 ,200.00 • Airport Advertising 5,940.00 2,970.00 2,970.00 2,970.00 1 ,485.00 1 ,485.00 5,370.00 Brochures 100,000.00 49,000.00 24,835.85 75,164.15 25,000.00 35,421 .51 Website Update 10,000.00 6,000.00 - 10,000.00 2,000.00 Signage- Tourism 10,000.00 3,000.00 3,619.46 6,380.54 327.75 1,890.63 Publication & Dues 2,045.00 1,025.00 830.00 1,215.00 1,780.00 TraveUTraining 2,500.00 2,500.00 2,276.21 223.79 304.55 646.39 Office Sup & Printing 1 ,000.00 600.00 438.93 561.07 100.00 4,452.23 Postage 20,000.00 9,000.00 8,851.26 11,148.74 500.00 808.05 10,774.44 Professional Services 7,500.00 3,750.00 3,750.00 3,750.00 625.00 625.00 3,050.00 Stmegic Planning 300.00 - - 300.00 Audit Expense - _ - Tovm Center Garden A 20,000.00 9,996.00 - 20,000.00 1 ,666.00 Botanical Garden - - - 32,831.45 Square Gardens 29,245.00 29,245.00 29,244.43 0.57 124,760.03 Air Museum 7,000.00 7,000.00 7,000.00 - Special Projects - - - 16,500.00 Calcasieu Rabbit Show - - - 500.00 Ceramics Symposium - - - 7,500.00 UA Baseball Regional 12,500.00 12,500.00 - 12,500.00 12,500.00 Ozark Valley Triathlon 1 ,000.00 1,000.00 1 ,000.00 - 1,000.00 Dualhlon 5,000.00 5,000.00 5,000.00 - Dickson SlMusic Fast 20,000.00 20,000.00 18,450.67 1 ,549.13 1,506.00 24,805.61 DECA Marketing Fash 3,000.00 3,000.00 3,000.00 - 1,000.00 4 Slate Volleyball Classic - - - 4,000.00 NCAA Tack Outdoor 10,000.00 10,000.00 - 10,000.00 10,000.00 All Star Games 15,000.00 15,000.00 15,000.00 - 10,000.00 AR H.S. Coaches Clini 30,000.00 30,000.00 30,000.00 - 20,000.00 Saturday of Champion 4,000.00 4,000.00 4,000.00 - 4,000.00 NWA Coaches Clinic 6,000.00 6,000.00 5,800.00 200.00 State Soccer Finals 1,750.00 1 ,750.00 1,750.00 - 1 ,500.00 7A State Track Meet - - - 1 ,000.00 SEC Tennis Toumam[ 1,500.00 1,500.00 - 1,500.00 Fayetteville Night Jam 5,000.00 - - 5,000.00 Ozark Millitary Museun 1,500.00 - 153.54 1,346.46 Joe Martin Stage Race 3,000.00 3,000.00 3,000.00 - • State Master Gardner Conv - _ _ Mt. Sequoyah Caring for Creation Fayetteville A P Commission Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending June 2009 2009 2009 2009 2009 June June 2008 • Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Solar Splash 5,000.00 5,000.00 5,000.00 - 7,500.00 TheatreSquared 2,000.00 2,000.00 2,000.00 - Walton Arts Center Bn 10,000.00 10,000.00 10,000.00 - 15,000.00 Water-Ski Regional Champ - 1,500.00 (1,500.00) 1 ,200.00 Youth Slow Pitch World Series - - - Misc Equip 50,000.00 20,000.00 6,674.00 43,326.00 3,140.85 10,200.10 Repair & Maintenance 75,000.00 37,500.00 6,474.17 68,525.83 6,250.00 5,199.50 34,658.25 Depreciation Exp 20,000.00 9,990.00 - 20,000.00 1 ,665.00 Contract Labor - 16,500.00 (16,500.00) 2,750.00 16,779.89 Unallocated Revenues 10,167.88 10,168.00 - 10,167.88 Bank Charges - 30.00 (30.00) 55.88 Taxes & Licenses - - 5,344.36 Total 2,058,550.52 1 ,139,081.00 1,014,491.50 161,798.00 196,569.58 1,264,616.12 • r • Fayetteville Town Center Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending June 2009 2009 2009 2009 2009 June June 2008 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 224,124.00 187,563.39 260,686.61 37,354.00 25,518.35 224,768.82 Interest - Checking 1,000.00 498.00 . 283.60 716.40 63.00 49.02 742.83 Parking Revenue - - - Daily 8,000.00 3,996.00 5,748.30 2,251.70 666.00 1,389.30 10,369.87 Leases 10,000.00 6,550.00 7,424.56 2,575.44 Other Income - 0.94 (0.94) 511.12 Sales Tax Exp (4,000.00) (1 ,998.00) (1,914.00) (2,086.00) (333.00) (159.00) (1,941.00) Less Returns & Allowance - (300.00) 300.00 Special Projects 6,205.05 5,000.00 5,956.39 248.66 Misc Revenue - - Transfer 867.45 Total 469,455.05 238,170.00 204,763.18 37,770.00 26,797.67 235,319.09 Expenses Salary+Benefits 170,515.00 78,712.00 67,889.06 102,625.94 13,116.00 6,070.19 77,914.26 Commissions 30,000.00 15,000.00 12,396.23 17,603.77 2,500.00 1 ,275.00 15,855.22 Contract Labor 7,200.00 3,600.00 862.50 6,337.50 600.00 3,162.50 Payroll Taxes 18,046.35 8,328.00 6,555.48 11 ,490.87 1,388.00 350.34 9,211.34 Credit Card Discount: 3,500.00 1 ,746.00 1,989.78 1 ,510.22 291.00 268.45 1,719.14 Insurance 16,928.70 8,460.00 7,325.75 9,602.95 1 ,410.00 108.75 6,699.08 401K Match 5,115.00 2,556.00 2,012.65 3,102.35 426.00 182.15 1,644.75 Utilities - - - Water 6,000.00 4,360.00 2,246.15 5,753.85 664.00 454.82 3,906.98 Phone 9,500.00 4,755.00 4,379.38 5,120.62 790.00 746.98 4,348.40 Electricity 65,000.00 29,659.00 33,341.00 31,659.00 5,783.00 5,280.29 28,946.71 Gas 13,000.00 9,974.00 8,054.24 4,945.76 226.00 212.06 9,976.49 Cable 1 ,080.00 540.00 537.23 542.77 90.00 89.54 506.59 Postage 135.00 135.00 98.00 37.00 133.79 Contract Services - - - Linens 27,000.00 13,414.00 10,708.74 16,291 .26 2,828.00 1 ,892.04 13,205.33 • Security - - - 700.00 Repairs & Maintenanc 75,000.00 37,500.00 21 ,919.05 53,080.95 6,250.00 2,942.22 24,275.21 Materials & Supplies 5,000.00 2,600.00 - 5,000.00 400.00 Office Supplies/Pdnling - 2,874.24 (2,874.24) 556.17 2,661 .36 Advertising 3,000.00 1,750.00 1,766.00 1,234.00 1,182.84 Travel/Training 500.00 400.00 (869.12) 1,369.12 371,78 Building Insurance 5,800.00 - - 5,800.00 Taxes & Licenses 3,035.00 3,000.00 1,915.30 1,119.70 1,200.00 1,632.64 Special Projects - 3,698.52 (3,698.52) 300.00 752.32 Misc 10.00 - - Bank Charges 100.00 42.00 49.75 8.00 49.75 Depr Expense - - Security 2,000.00 - 1,483.04 Transer In ' - 867.45 Total 469,455.05 226,541.00 191,232.97 37,970.00 20,729.00 209,724. 13 • Convention Visitors Bureau Stmt of Budget, Revenue, Expens fvlodified Cash Basis Month Ending June 2009 2009 2009 2009 2009 June June 2008 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue - - Transfer from ABP 309,948.22 200,000.00 200,000.00 109,948.22 100,000.00 200,000.00 Interest 600.00 300.00 245.94 354.06 50.00 47.82 369.36 Bus Tour Income - - 3,136.00 Partnership Dues 8,000.00 4,800.00 6,900.00 1,100.00 7,200.00 Travel Hero 2,500.00 1,500.00 499.97 2,000.03 1 ,251.28 Vist. Ch. Store 12,000.00 5,100.00 8,023.05 3,976.95 1 ,200.00 2,453.24 3,840.11 Admission Revenue 243.91 (243.91) Other Income 3,199.70 (3.199.70) 80.00 3,965.00 Total 333,048.22 211,700.00 222,248.57 1 ,250.00 102,581.06 216,625.75 Expenses Salary+Benefits 198,321 .00 91,530.00 86,944.49 111 ,376.51 15,255.00 7,772.09 90,050.76 Payroll Tax Exp 17,848.89 8,310.00 7,412.60 10,436.29 1 ,385.00 595.84 7,920.00 Insurance-Health 16,928.70 8,460.00 10,169.15 6,759.55 1,410.00 108.75 7,425.91 401K Match 5,949.63 2,970.00 2,505.25 3,444.38 495.00 227.75 2,207.29 Rent - Ublities - - Telephone 7,500.00 3,750.00 3,277.79 4,222.21 625.00 544.67 3,994.10 Electricity 4,000.00 1 ,998.00 2,080.91 1 ,919.09 333.00 201.00 1 ,870.86 Water 550.00 270.00 263.18 286.82 45.00 42.00 293.21 Postage - - Conv & Tourism Develop 23,585.00 13,185.00 6,243.59 17,341.41 6,035.00 3,153.75 Travel 8 Training 32,045.00 18,790.00 9,125.53 22,919.47 100.00 159.05 13,080.61 Publications/Dues 3,020.00 1 ,870.00 1 ,807.00 1 ,213.00 3,227.00 Repair/Maintenance 2,000.00 1;200.00 1 ,914.64 85.36 400.00 1 ,706.30 Office Supp/Printing 6,000.00 3,000.00 6,143.82 (143.82) 500.00 61.22 3,797.18 Tracking Sfvrare/Maint 1,700.00 1,700.00 - 1 ,700.00 1 ,695.00 Credit Card Discounts 750.00 372.00 663.64 86.36 62.00 176.84 415.81 Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 Visitor CU Store Itms 8,000.00 3,996.00 3,204.91 4,795.09 666.00 67.06 1,687.79 Education Reimbursemen 3,000.00 - - 3,000.00 • Bank Charges 350.00 174.00 49.75 300.25 29.00 266.75 Parking Expense 1 ,200.00 600.00 600.00 600.00 100.00 100.00 500.00 Special Project - 1 ,700.00 4,046.00 Transfer Out 3,162.00 Total 333,048.22 162,475.00 147,561.75 27,440.00 10,056.27 147,338.32 • Clinton House Museum Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending June 2009 • 2009 2009 2009 2009 June June 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 15,000.00 32,265.00 (0.40) 17,265.00 30,000.00 Admission 4,807.64 2,400.00 2,550.35 2,257.29 400.00 1 ,005.00 2,598.59 Special Events 500.00 246.00 - 500.00 41.00 Gift Shop Sales 6,000.00 3,000.00 3,133.66 2,866.34 500.00 712.77 2,135.27 Interest - 68.18 (68.18) 13.90 205.30 Other Income 150.00 75.00 64.08 85.92 25.00 5.08 100.00 Total 67,222.24 20,721.00 38,081 .27 966.00 19,001.75 - 35,039.16 Expenses Salary+Benefits 34,180.00 17,010.00 13,940.66 20,239.34 2,835.00 1,131.31 16,497.39 Payroll Tax Exp 2,625.00 1,314.00 1,293.83 1,331.17 219.00 106.07 1,542.19 Insurance-Health 3,403.24 1,698.00 46.00 3,357.24 283.00 1,142.64 401K Match 850.00 424.00 - 850.00 71.00 211.64 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3500 - - Water 400.00 200.00 222.55 177.45 35.00 37.05 210.96 Gas 1,400.00 1,006.00 663.21 736.79 46.00 24.55 918.38 Electricity 750.00 356.00 291 .67 458.33 86.00 50.15 292.63 Telephone 1,200.00 600.00 535.98 664.02 100.00 97.85 762.52 Materials & Supplies 1,200.00 600.00 876.51 323.49 100.00 72.47 837.82 Credit Card Discount; 500.00 246.00 305.40 194.60 41.00 88.38 246.47 Bank Charges 100.00 64.00 58.25 41.75 8.00 9.95 49.75 Security 264.00 110.00 131.10 132.90 22.00 21.85 108.60 Maintenance/Lavm 500.00 300.00 255.00 245.00 50.00 65.00 170.00 Repair/Maintenance 1,000.00 500.00 38.24 961.76 100.00 286.93 Sales Tax 500.00 246.00 179.00 321.00 41.00 Special Projects 600.00 300.00 195.61 404.39 50.00 39.86 501 c3 Application - - - . Publications/Dues 250.00 200.00 50.00 200.00 Travel/Training 500.00 300.00 200.31 299.69 496.74 Gift Shop Items 5,000.00 2,500.00 1,724.92 3,275.08 134.26 1,647.73 Misc 8.00 - - Minor Equipment - - Total 67,222.24 39,982.00 33,008.24 4,087.00 1,878.75 37,422.39 FAYETTEVILLE THE CRY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO : A & P Commissioners CC : Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney DATE : August 4, 2009 RE : Overdue HMR tax collection It seems like last month it was all or nothing. Four business owners fully paid their past due amounts so their cases were closed. Eleven restaurant owner/managers paid nothing with most now facing criminal summons or • Contempt of Court. One business shows a zero balance due, but has consistently failed to appear in Court and so faces a warrant for failure to answer the criminal summons. The City Prosecutor' s Office collected $2,281 .36 in overdue HMR taxes in July for a year to date total of $58,325.61 . Attached is his report. CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDY FINKLEA OFFICE ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck@dJayetteville.er.us +o+ W. Mountain, sono Sox BRIAN THOMAS MEMO FAYETTEVILLE, ARKANSAS 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 575-8377 (479) 5758378 (479) 575-8374 (479) 5754375 Hot Checks: (479) 5754254 FAX # : (479) 575.5373 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: August 3, 2009 RE: Status of Active HMR cases 1 . Bourbon Boys Brad C. Murphey Paid: $ 196.40 Delinquent Balance: -0- Closed 2. Brenda's Drive In Christopher A. Legg Active Criminal Summons Collin L. Wilkins Active Criminal Summons Paid: -0- Delinquent Balance: Forms not turned in 3 . Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 4. Chick Pea LLC John G. McIntyre Paid: -0- Delinquent Balance: Forms not turned in Active Criminal Summons 5. China Garden Hsiao L. J. Shen Paid: -0- Delinquent Balance: Forms not turned in Criminal Summons Served Arraignment: 7/10/09 — No Show Pending FTAS Warrant �. Comfort Inn John Singh Paid: $824.24 Delinquent Balance: -0- Closed Kit Williams August 3, 2009 Page 2 • 7. Dominoes Pizza Lloyd Hardison Paid: $200.00 Delinquent Balance: $4,790.66 TD: 7/08/09 — Court ordered to pay $200.00 a month. 8. Froggy's Rodney A. Hall Paid: -0- (Oct — Dec 08) TD: 6/17/09 — No Show Active FTA Warrant Paid: -0- (Jan — April 09) Active Criminal Summons Delinquent Balance —Forms not turned in 9. Fuzzy's Restaurant Frank Giardino Paid: $550.00 Delinquent Balance: -0- Closed 10. Hogwild Pizzeria David S. Mackey Paid: -0- (Jan — Mar 09) Delinquent Balance: $ 1 ,250.00 Arraignment: 8/14/09 • Paid -0- (April 09) Delinquent Balance: Forms not turned in Arraignment: 8/14/09 11 . Los Cuates Maria Richard Paid: -0- Delinquent Balance: $553.00 Trial Date: 9/02/09 12. Mezza Luna Juan F. Barcenas Paid: $510.72 Francisco C. Soto Delinquent Balance: -0- Closed 13 . RX Catering Jarrod C. Butler Paid: -0- Delinquent Balance: $6,755.85 Set for Trial: 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court — Served Arraignment: 7/13/09 — No Show Pending FTAS Warrant 14. Seafood Market Bar/Grill Craig Dowd Paid: -0- Delinquent Balance: $6,072.60 • TD: 4/22/09 — No Show FTAS Warrant Served Arraignment: 7/20/09 — No Show Pending FTAS Wan-ant Kit Williams August 3, 2009 Page 3 15 . Shanghai Chinese Rest. Hsiao L. I Shen Paid: -0- Delinquent Balance: Forms Not Turned In Arraignment: 7/10/09 — No Show Pending FTAS Warrant 16. The Perk on Wedington Shea A. Hamm Paid: -0- Delinquent Balance: $877. 11 Arraignment: 4/13/09 - No Show FTAS Warrant Served Trial Date: 8/26/09 17. Wes' BBQ Wesley L. Whitmore Delinquent Balance: -0- Arraignment: 5/15/09 — No Show FTAS Warrant — Served Arraignment: 7/20/09 — No Show Pending FTAS Warrant Delinquent Balance: -0- Criminal Summons Served Arraignment: 7/20/09 - No Show. • Pending FTAS Warrant TOTAL: $2,281.36 i i • CLINTON HOUSE MUSEUM • MONTHLY REPORT JULY 2009 The Clinton House Museum had a total of 185 visitors in July 2009. Domestic: many from California, Texas, and locals from Fayetteville using their summer to check out their historical neighbors. Others came from North Dakota, Illinois, Missouri, Kansas, Oklahoma, and more. International : Several guests from exotic places like Russia, Singapore, Rio de Janeiro, the United Kingdom and Mexico City. MUSEUM ACTIVITIES AND EVENTS: The Clinton House Museum hosted an Art Exhibit featuring past and present University of Arkansas students. A reception was held on Friday July 17"' from 4-6pm and entertained approximately thirty guests. Featured artists were: Shannon Wallace is a recent graduate of the University of Arkansas with a degree in Landscape Architecture, but would not have survived the program without painting and drawing to keep her life • balanced. Oils, acrylics and printmaking are her favorite forms of artistic expression, yet she is constantly exploring new techniques. Currently, Shannon is splitting her time between painting, working and going to the river as much as possible. Her work is based on the idea that there are layers of complexity in even the simplest of everyday thoughts or events. She is a past recipient of The Alicia Oldham Yoes Scholarship and was awarded the Verna C. Garven Medal for design achievement. Emily Dawn Reynolds was born in Fayetteville, and spent most of her summers here. She grew up near Pine Bluff and attended the Arkansas School for Mathematics and Sciences in Hot Springs her junior and senior years of high school. She re-entered the University in the fall of 2008 to pursue a degree in Art Education after taking a break after her year of freshman studies. She was listed on both the Chancellor' s List and the Dean's list for fall and spring semesters. This spring, she participated in a show "Shelter from the Storm" at the Walton Arts Center with conceptual artist Mel Chin. When not in school, she spends time with family and works part time as a reading tutor for children with learning differences. Her influences include Thomas Wilmer Dewing, Frida Kahlo and Alphonse Mucha. Adam Campbell is currently enrolled in the Fine Arts Program at the U of A and is a recipient of the Blanche-Lincoln-Elliott scholarship for painting. Originally from Tulsa Oklahoma, he moved to Fayetteville in 2004. In August, he will begin working full-time in his studio behind The Art Experience on Martin Luther King Jr. Blvd. His work is based on observation and is an expression of his willingness to see and respond to the world. • AUGUST ACTIVITIES: The Clinton House Museum will celebrate Bill' s 62nd birthday on August 19, 2007. Activity Report From : 07/01/2009 To: 07/30/2009 LLYSON IIIIIIIIIIE-Mail 7/8/2009 Arkansas Department of State Parks & Tourism Ms Nancy Clark Governor's Conference on Tourism details about bidding on the 2012 conf. 7/20/2009 UA Women's Athletics Ms. Chris Pohl needs map for visiting football teams 7/24/2009 Habitotes John Coleman-City of Fville meeting about the totes 7/27/2009 Arkansas Medical Society Mimi Minton-cosmo lost 2010 conference bid to Rogers Embassy Meeting 7/2/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament met him at the new rogers fields 7/7/2009 Allyson Twiggs-General Brandy Campbell-AR Highway Dept about moving from exit 60 to 62 7/7/2009 Dine in Fayetteville Dustin Bartholomew-Fay Flyer Restaurant Week restaurant week website, sponsorship 7/22/2009 Keep Arkansas Beautiful Commission Robert Phelps onthly Meeting hosted and attended the reception 7/24/2009 Habitotes Greg Sparrow about the tote and how we could get involved 7/24/2009 Bikes, Blues, BBQ Mr. Nelson Driver hospitality vip room details 7/27/2009 Habitotes Greg Sparrow w/ John coleman about the totes Phone Call 7/20/2009 LPGA - NWA Championship David Shoemaker finalizing details of the free concert 7/20/2009 Bikes, Blues, BBQ Mr. Nelson Driver hospitality general, VIP room, ride guide 7/21/2009 Keep Arkansas Beautiful Commission Liz Esch-BGO Monthly Meeting final details of the reception 7/22/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament extra game at baum stadium 7/22/2009 Premier Baseball Championships Matt Shanklin-UA Athletic Dept 16 Under Championship Tournament request for change to baum schedule 9 9 • 7/24/2009 Allyson Twiggs-General Brandy Campbell-AR Hwy Dept new 540 attraction signs JULIE AmE-Mail Sent 7/9/2009 Good to Go with Patti Beth pb@goodtogowithpb.com Power House and Legally Blonde? 7/21 /2009 Graceland glsales@ixlmemphis.com South Central Motor Coach Association Looking Forward to seeing You! ! 7/21/2009 Mountain Home Charter Service, Inc mtnhometravelservice@centurytel.net South Central Motorcoach Looking Forward 7/28/2009 Dream Journeys duginpast@aol.com August 8th Group Tour 7/24/2009 Good to Go with Patti Beth Mrs Patti Anderson Working on ideas for November 3th & 4th Phone Call 7/24/2009 Fort Smith Convention & Visitors Bureau Mrs Carolyn Joyce Travel South Confirmed Tour for August 12th Trade Show 7/21/2009 Tri City Charter Mr Jim Pitstick South Central Motorcoach August 1st-5th 7/21 /2009 Executive Coach Mr Raja Chaudhry South Central Motorcoach August 1st-5th 7/21/2009 Graceland Mrs Laura Griffin South Central Motor Coach Association August 1st-5th 7/21 /2009 Red River Coaches Mr Peter Ramsey South Central Motorcoach August 1st-5th 7/21 /2009 Salter Trailways Mrs Patricia Byrd South Central Motorcoach August 1st-5th 7/21/2009 Vision Tours Mr Rudy Hulett South Central Motorcoach August1st-5th 7/21 /2009 Arrow Coach Lines Mrs Betty Hall South Central Motorcoach August 1st-5th 7/21 /2009 Calco Travel Mrs Callen Hotard South Central Motorcoach August 1st-5th 7/21/2009 Daisy Tour Mr David Bratcher South Central Motorcoach August 1st-5th 7/21 /2009 Gaten's Adventures Mr Clarence Gaten South Central Motorcoach August 1st-5th � 7/21 /2009 Mayo Tours Mrs Renee Abshire outh Central Motorcoach August 1st-5th 7/21 /2009 Mountain Home Charter Service, Inc Mr. Scott Lumbert South Central Motorcoach August 1st-5th 7/21/2009 Star Coach Mrs Sandy Smith South Central Motorcoach August 1st-5th 7/21 /2009 Steve Ellis Tours and Receptive Mr Steve Ellis outh Central Motorcoach August 1st-5th 7/21 /2009 United Motorcoach Association Mr Ken Presley South Central Motorcoach August 1st-5th RYAN Blitz 7/20/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Media blitz for Premier Event File Note 7/20/2009 Premier Baseball Championships Brittney Charlton-Photographer 16 Under Championship Tournament Focused Exposure is taking team photos for event 7/20/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Coolers/Gatorade/Cups-Walmart 7/20/2009 VYPE I Mr. Kenyatta Wright 7 on 7 Select Football Tournament Rooms for the tournament SHELLY E-Mail Sent 7/6/2009 Medical Solutions Amanda Davis Diabetic Seminar Follow up on meeting space inquiry • 7/16/2009 American Society of Engineering Education Kathy Jones Midwest Section Annual Conference checked possibility of hosting in 2010 File Note 7/13/2009 AmericaView Mr. Bruce Gorham Annual Conference File update 7/13/2009 VYPE I Mr. Kenyatta Wright 7 on 7 Select Football Tournament File update 7/14/2009 AmericaView Mr. Bruce Gorham Annual Conference File update 7/14/2009 American Society of Civil Engineers Findlay Edwards Concrete Canoe and Steel Bridge Competition File update 7/14/2009 UA Center for Retailing Excellence Ms Claudia Mobley Emerging Trends in Retailing File update 7/14/2009 Central Association of Physical Plant Administrators Mr. Michael Johnson Annual Conference File update 7/16/2009 American Society of Engineering Education Mr. Frank Huband Midwest Section Annual Conference File update Phone Call 7/2/2009 Medical Solutions Amanda Davis iabetic Seminar Looking for 1000 sq ft of meeting space for 07 30 Fayetteville Visitor Center - 2009 Sales & Visitor Count Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $502.70 $670.45 $842.57 $1 ,531 . 11 $2,320.70 $2,211 .38 $1 ,711 . 12 2008 TotaB $36. 77 $124.26 $199.59 043.86 $1,693.30 $1, 114.95 $1, 632.52 $1,077.81 $949.96 $1, 702.41 $1,453.09 $2, 118.60 % Change 1267% 440% 322% 82% 112% 98% 5% from 2008 Visitor Count 235 381 539 906 11042 1 ,273 1 ,009 2008 Toto/f 162 175% 1 207 725 903 873 983 829 733 875 532 553 % Change 3118% 160% 25% 15% 46% 3% from 2008 '*Throw h 7/ 7/2009' 2009 Goal = $12,000/year or $1,000/month Totals for 2009 $9,790.03 1 Monthly $11398.58 Visitors 51385 Averages 769 4b Change = divide the difference between the two numbers by the starting number then move the decimal two spaces right 2008 Monthly Sales Average=fl,02B.93 2008 Monthly Visitor Average=629 Fayetteville Town Center, Manager's Activity Report July 1 , 2009 to July 31 , 2009 •Sales: JULY JULY Month YTD YTD YTD 2008 (base) 2009 % Change _ _ 2008 _ _ 2009 _ % Change Sales 23 13 (43%) 138 112 I (19%) # returned contracts by log date — GL Complete Events (Paid/Sponsored) 1 17 20 18% 131 131 0% EMS Calendar - attached Sales $ returned contracts by log date — GL $532350.00 $219450.00 (60%) $245,981 .79 $179,398.04 i (27%) Collections " $38,525.76 $27,426.79 (29%) $2619918.64 $219,983.60 (16%) $ - Payment Lo $ Executed Contracts $443350.00 $18,229.43 (59%) $246,495.27 $208,861 .93 (15% Credit -0- -0- NA -0- -0- NA $ - GL Average per event $2,319.56 $1 ,650.00 (29%) $1 ,782.48 $1 ,601 .77 ° $ Sales / # Sales (10 /o) We collected $$27,426.79 for rentals and incidentals in July. We have reached 49% of our 2009 goal of $448,250.00. Operations Items: Issues with office air conditioning unit. Getting quotes on replacing. • Issues with office copier. Getting quotes to replace. • • Steam cleaned carpet. • General repairs and maintenance. Marketing, Sales and Public Relations: • First Thursday Art Walk — Thursday August 6'" showing the film War Eagle on Plaza. Event List: • Applied Sustainability Peirser Reception • Brewer Reception Hulet Reception • Rodriquez Reception • Kvamme Reception • Taylor Wedding & Reception Experience Prom • Enry Reception Premier Baseball Banquet • Diandra's 15`b Birthday Party • South Central Ski Banquet • Blink, Inc. (5 days) • Armstrong Reception • NWA Apartment Assoc. • Gutieers 15`" Birthday Party I • DIRECTOR'S REPORT July 2009 • ACTIVITY Tourism Activities — Arkansas Press Association booth Botanical Garden of the Ozarks — Bill Dollar & Cathy Bass Heritage Trail Partners NATA Trail of Tears, Arkansas chapter — speech "Heritage Trail" Mark Christ, Arkansas Historic Preservation — Heritage Trail Relations with Media — Rob Keys, NWA Business Journal David Brown — Front Porch magazine Allison Nicheols — Arkansas Democrat Gazette — tourism Eric Holmeier — AY Magazine A & P — First Security, Jim Watson & Lorie Walden, credit card machines Reception Vickie Thomas, new school superintendent Arkansas Parks & Tourism Commission meeting, Springdale Mayor of Branson and Staff lunch David Thornberger — Texas Roadhouse Lynn Hyke — WSIP construction manager Next Gen — LED lights Jack Hill — TeleVision, civil war documentary • Steven Hinds Amy — Hickory Farms (employee incentives) Lynn Lorimer — tear off map & A & P funding Darren Ungebach — facility management software Butch Coger Ryan Kelly — Hammer & Chisel Town Center — Carolyn Brewer Robin Delaplane — Hill Electric Peiser Wedding • ELECTRIC UTILITY BILLS 2008 .0253720perkwh Metered Usage Rate Biling Fuel Charge Electric Cost 12/7/08-1/10/08 91520 1382.71 2322.05 4237.86 200 1 /10/08-2/8/08 75680 1382.24 1920. 15 3734. 1 216 2/8/08-3/10/08 82480 1342. 58 2092.68 3865.62 194 0.0339340per kwh 3/10/8-4/9/08 76000 1315.97 2578.98 4382.9 199 4/9/08-5/8/08 75200 2307.89 2551 .84 5551 . 17 208 5/8/08-6/9/08 92880 2843.67 3151 .79 6746.54 256 6/9/08-7/9/08 80480 2553.51 2731 .01 5946.54 236 • 7/9/08-8/7/08 I 85360 2843.64 2896.611 6459.37 272 8/7/08-9/5/08 80480 2733.57 3587.961 7113.46 265 .0445820perkwh 9/5/08-10/7/08 81360 1554.58 3627. 19 5830.91 242 10/7/08-11/5/08 78080 1496.81 3480.961 5601 .36 233 11 /5/08-12/8/08 89200 1453.86 3976.71 6110.89 216 • 20091 0445820perkwh Metered Usage Rate Billing Fuel Charge Electric Due 12/8/08-1 /8/09 88480 1402.561 3944.62 6017.06 206 1/8/09-2/9/09 90240 1550.761 4023.081 6272. 1 234 2/9/09-3/10/09 80640 1330.091 3595.09 5542. 19 198 .0312770perkwh 3/10/09-4/8/09 71840 1350.35 2246.94 4047.94 209 4/8/09-5/8/09 81920 2772.79 2562.21 6003.34 268 5/8/09-6/9/09 70880 2475.54 2216.91 5280.29 244 6/9/09-7/9/09 79280 2645.72 2645.72 5767.44 254 • • July 31 , 2009 TO: Fayetteville A & P Commission FROM: Marilyn Heifner RE: Installation of LED lights in Parking deck In an effort to further reduce Town Center costs, I have been examining the electric usage. Town Center staff has performed several measures inside the facility to reduce costs including raising thermometer temperatures, turning off lights in the exhibit hall when not in use, and having air conditioning come on later in the morning and go off earlier in the evening. Attached is a schedule of 2008 and ytd 2009 electric utility costs. As you can see, our proactive measures inside the facility have made very little difference in total electricity costs. We have 138 high pressure sodium light fixtures and 52 fluorescent fixtures in the Parking Deck. High pressure sodium light fixtures are giant energy users and they bum 24 hours a day, 7 days a week. None of the fixtures have daylight sensors. • The Fayetteville Public Library has replaced their high pressure sodium light fixtures with LED lights and it has resulted in energy savings which translates into electric utility savings. John Coleman, city sustainability coordinator, referred me to Butch Coger with Energy Smart. Butch had his company do an energy audit (enclosed). If we install LED lights for the high pressure sodium light fixtures, we can save $ 150,582 over 50K hours. Payoff would be 2.49 years. At the stairwells and in front of elevators, we have 52 fluorescent fixtures. If we replace those, we can save $6,715 over 50K hours. Payoff would be 4.52 years. Cost for 138 pressure sodium light fixtures and 52 fluorescent fixtures from Energy Source will be $93,833 .00. I am also checking with AMO Electric and Upchurch Electric. • GOVE,RNMIE,NT CAPIIT'AL, Butch Coger July 15, 2009 Custom Home & Commercial Electronics via email: butchc@ch-ce.com Fayetteville, AR Dear Butch, Thank you for the opportunity to proposed financing for the city of Fayetteville, Arkansas. I understand your client is acquiring a new LED lighting for the parking deck, and is interested in utilizing lease purchase financing. I am submitting for your review the following proposed financing structure: LENDER: Government Capital Corporation ISSUER: City of Fayetteville, AR. FINANCING STRUCTURE: Amendment 78 PROJECT COST: $939833.00 • TERM: 3 Annual 5 Annual INTEREST RATE: 5.278% 5 .278% PAYMENTS: $35,397.46 $22,363.85 FIRST PAYMENT DUE: July 2010 July 2010 The above proposal is an expression of interest, subject to audit analysis and mutually acceptable documentation and is not a binding commitment. The terms outlined herein are subject to change and rates are valid for fourteen (14) days from the date of this proposal. If funding does not occur within this time period, rates will be indexed to markets at that time. This payment structure includes all applicable costs and fees associated with this transaction. Our finance programs are extremely flexible and our goal is total customer satisfaction. If you have any questions regarding other payment terms, frequencies or conditions, please call me at (800)-883- 1199. Landon Newton