HomeMy WebLinkAbout2009-07-13 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, July 13 , 2009, at 2 :00 p.m. in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION July 13, 2009 2 :00 p.m. Town Center 1 . Call to Order 11 . Selection of Commissioner to fill term ending April 1 , 2010 111. Reports A. Approval of Minutes for June 8, 2009 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report — Kelli Nixon D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells IV. Old Business V. New Business VI . Adjourn ADVERTISING AND PROMOTION COMMISSION • REGULAR MEETING June 8, 2009 Commissioners Present: Bob Davis, Neal Crawford, Lioneld Jordan, Robert Rhoads and Maudie Schmitt Commissioners Absent: Tim Freeman Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner CALL TO ORDER Marilyn Heifner called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on June 8 at the Fayetteville Town Center at 2 :00 p.m. RESIGNATION OF PAT GAZZOLA Marilyn presented the resignation letter of Pat Gazzola. ELECTION OF CHAIRMAN Commissioner Rhoads moved to appoint Mayor Lioneld Jordan as interim chairman for two meetings or until a new commissioners could be elected to fill Pat Gazzola's spot and that, the Mayor not seek the position as permanent chairman. Jordan seconded. Motion carried. The Mayor assumed the position of temporary chairman of the Advertising and Promotion • Commission. MINUTES Moved by Crawford, second by Davis to approve the minutes of the May 11 , 2009 meeting with the correction that Commissioner Crawford was absent. Motion carried. HMR COLLECTIONS Marilyn reported that HMR collections in May were up 8.71 %. Year to date collections were up 3 .59%. However, collections from hotels were off - 15.25% (year-to-date off -8.50%) and restaurants were off -2.73% (year-to-date off -4.06%). FINANCIAL• STATEMENTS Keith Glass, Marilyn presented financial statements for April `09. A & P commission financials are up $80,000. Expenditures stayed within the budgeted amounts. CITY ATTORNEY City Attorney Kit Williams reported that the City Prosecutor' s office collected $8,884.83 in overdue HMR taxes last month. Six cases were closed with restaurants paying all of their late HMR taxes. Year-to-date collections of overdue taxes is $54,737. 17. In May, more cases were closed than were opened. CLINTON HOUSE MUSEUM REPORT • Kelli Nixon stated that Arkansas Heritage Month was celebrated at the Museum. A ballot box and ballot from Clinton's 1974 primary run is on display. Wal-mart Shareholders meeting increased attendance at the Museum. Demolition has begun for the First Ladies Garden. VISITOR BUREAU • Sales and Visitor count at the Fayetteville Visitor Center is up according to Allyson Twigs Dyer. Saturday, June 6 was the largest sales ($340) and visitor ( 121 visitors) day since opening. Jessica Edwards has been hired part time. Part time hours have been reduced. The CVB will have a booth at the NCAA outdoor track meet. June will have several baseball tournaments and the state coaches Clinic which should boost hotel revenue. Marilyn reported that the Wal-Mart Shareholders meeting was approximately a $3 .9 million dollar economic impact. TOWN CENTER In her report, Sandra Bennett said the Town Center collected $25,337.76 for rentals and incidentals in May. This total is an increase from last May; however, the year to date income is below last year. All office staff members are working on special projects and more Town Center sponsored events. EXECUTIVE DIRECTOR REPORT Marilyn attended the dedication of Hobbs State Park. America in Bloom judges will be here June 10- 13 — Commissioners are invited to breakfast for the judges at the Clinton House on Friday. Clinton House Museum Board of Directors had a meeting. UA Legal Clinic is working on a sublease for the Museum to fulfill 5010 status. Information has been submitted for Historic Register status for the Clinton House Museum. Marilyn reported that the Town Center electric utility bill continues to increase despite efforts of the staff to reduce usage. Much of that usage is with the parking deck and the lights currently being used there. Marilyn hopes to present an energy saving plan to the Commissioners in July for the parking deck. • AGENCY REPORT Mike Sells said that the agency is working on 3 major projects. The ISP (formerly known as Arkansas Razorback Sports) contract is finished. The Visitor' s Guide is at print now and will be delivered on Monday, June 15, 2009. The website activity will be a mirror of the guide and should go live on July 1 . Jade presented the new ad, "Tailgating at Its Best" featuring the Farmer's Market. Web stats were also presented. OLD BUSINESS None NEW BUSINESS Signatory for banking accounts Moved by Crawford, second by Schmitt to add the Mayor as signatory for bank accounts. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, y • Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of June 2009 Current Year HMR Collected (2120. 0912.4101 .00) $ 190,287.35 Prior Year Collected (2120.0912.4101 .01 ) $ (49.96) First Security Investment Interest Revenue (2120.0912.4708.00) $ 3,464.54 Total Revenues $ 193,701 .93 Annual Bond Audit Expense (2120. 9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (31804.74) Bank of OK Quarterly Fee (2120.9120. 5712.00) Town Center Bond Payment (2120. 9120.5712.00) $ (55,413.35) 2006 Property Taxes on Town Center (2120. 9120.7602.60) $ Total Expenses $ (59,218.09) Total Check to A&P $ 134,483.84 • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $166,620 1 .42% $174,005 4.43% $166,214 -4.48% February 1839554 $150,088 -18.23% $158,693 5.58% $167, 141 5.32% March 154,067 $157,317 2. 11 % $172,804 9.84% $180,027 4.18% April 174,063 $171 ,562 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 -4.94% $175,064 5.60% $190,320 8.71 % June 171 ,098 $177,594 3.80% $194,447 9.49% $190,237 -2. 17% July 172,905 $173,079 0.00% $188,253 8.77% August 1600067 $160$ 60 0.00% $174,648 8.77% September 169,793 $172,373 1 .52% $190,244 10.37% October 196$ 93 $180,324 -8. 18% $187, 125 3.77% November 193,469 $185,111 -4.32% $197,814 6.86% December 159,842 $170,506 6.67% $174,682 2.45% Total $ 2,0739923 $290309913 -2.07% $2,171 ,451 6.92% $1 ,085,483 2.53% \filename 0 0 0 HMR Comparison 2005 to 2009 Using Year-End totals per HMR Report HOTELS 2005 2006 % change 2007 % change 2008 % change 2009 % change Dec 14,024.64 13,284.28 -5.28% 12,577.76 -5. 10% 14, 112.82 12.20% 112205.68 -20.60% Jan 13,738.64 13,650.85 0.64% 13,965.23 2.30% 14,742.43 5.57% 15,348.22 4. 11 % Feb 17,930.90 16,006.58 -10.73% 16,534.37 3.30% 20, 151 .69 21 .88% 21 ,818.74 8.27% Mar 19,037.80 18,941 .34 -0.50% 18,699.53 -1 .27% 20,580.28 10.06% 162764.52 -18.50% Apr 19,720.73 193000.83 -0.37% 19, 110. 12 0.56% 217754.32 13.84% 18,436.78 -15.25% May 22,347.62 22,796.50 2.00% 23,204.74 1 .79% 25, 145.33 8.36% 223002.92 -12.50% Jun 22,690.02 22,060.53 -2.78% 220705.86 2.92% 24, 187.23 6.52% Jul 18,668.34 16,804.33 -9.98% 17,054.25 1 .49% 19, 170.95 12.41 % Aug 18,786.70 17,513.64 -6.67% 18,081 .83 3.24% 21 ,943.24 21 .36% Sep 21 ,524.09 28, 150.74 30.78% 21 ,879.99 -22.28% 23,628.48 7.99% Oct 220729.73 22,208.80 -2.29% 27,695.43 2.47% 26,298.88 -5.04% Nov 17,073.24 17,351 .42 1 .63% 18,329.41 5.64% 14,888.88 -18.77% 228,272.45 227,769.84 -0.22% 229,838.52 0.90% 246,604.53 7.29% 1052576.86 -9.37% RESTAURANTS 2005 2006 % change Dec 137,855.28 1539658.60 11 .46% 145,851 .07 -5.08 159,628.33 9.45% 1457576.64 -8.80% Jan 126,564.43 142,675.37 12.73% 126,350. 10 -11 .44% 143,033.83 13.20% 140,054.67 -2.08% Feb 127,214.85 133,701 .96 5. 10% 133,499.96 -0.001 % 152, 102. 15 13.93% 147,514.82 -3.02% Mar 140, 166.43 153,462. 15 9.48% 145,240.82 -5.36% 159,204.50 9.61 % 153,754.22 -3.42% Apr 1373712.38 143, 149.32 7.57% 1460017.95 2.00% 1600920.52 10.21 % 156,521 .56 -2.73% May 1403966.98 166,542.00 18. 14% 142,484.49 -14.44% 165,232.08 15.96% 162,836.73 -14.50% Jun 1649369.25 139,677.98 -15.31 % 142,384.44 1 .93% 1571215.53 10.42% Jul 136,906.50 152,031 .25 11 .05% 136,693.67 -10.09% 157,564.22 15.27% Aug 139,830.39 1433807.38 2.84% 145,060.67 0.87% 163,908.68 12.99% Sep 143,215.20 1589151 .42 10.43% 150,651 .01 -4.74% 163,974.48 8.84% Oct 146,722.98 157,626. 19 7.43% 1523987.98 -2.94% 169,637.35 10.88% Nov 1333691 .45 137,036.80 2.50% 1402563.66 2.57% 139,587.47 -0.69% 12675,216.12 1 ,781 ,520.42 6.68% 1 ,707,785.82 -4.14% 12892,009.14 10.79% 906,258.64 -3.60% Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2009 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 44856 7109020.32 Ist Security A&P General #8714 194,938.98 1 st Sec Fay Town Ctr #8722 %801 .49 1 st Sec. Clinton House #8749 99393.76 1 st Sec. Conv Visitor #8730 1 ,632.97 Arvest Payroll Account #4636 51980. 14 Accounts Receivable 18.48 Due From Other Funds 34,314.97 Investments 1 ,771 ,756.73 Investment Adj to Market 142106.83 Employee Advances 362. 17 Total Current Assets 2,803,526.84 Property and Equipment Furniture and Fixtures 172005.33 Equipment 166,502.88 CVB Building 921 ,632.37 CVB Land 198,621 .00 Building Additions 213,677.24 Accum. Depreciation (2613363.61 ) Total Property and Equipment 19256,075.21 • Other Assets Total Other Assets 0.00 Total Assets $ 4,0593602.05 LIABILITIES AND CAPITAL Current Liabilities Aflac $ 188.46 Colonial Life & Acc Ins Payabl 58.86 Federal Payroll Taxes Payable 13, 183.94 FUTA Tax Payable 47.35 State Payroll Taxes Payable 729.62 SUTA Payable 638.70 Due to Other Funds 39795.81 Due to Town Center 65089. 10 Total Current Liabilities 24,731 .84 Long-Term Liabilities Total Long-Tern Liabilities 0.00 • Total Liabilities 245731 .84 Capital Beginning Balance Equity 3,8795562.33 Unresticted Fund Balance 38,631 .48 Net Income 1169676.40 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2009 • Total Capital 4,0342870.21 Total Liabilities & Capital . $ 49059,602.05 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Five Months Ending May 31 , 2009 Current Month Year to Date Revenues HMR Tax Revenue $ 1899564.27 79.39 $ 8759256.08 68.71 Prior Year HMR Tax Revenue 756. 12 0.32 199989.20 1 .57 Rental Income 28,549.93 11 .96 1739740.04 13.64 Other Income 173.00 0.07 1 ,353.67 0. 11 Travel Hero 499.97 0.21 499.97 0.04 Parking Revenue 909.00 0.38 31039.00 0.24 Parking Lease 35870.00 1 .62 81744.56 0.69 Gift Shop Sales 450.97 0. 19 2,248.45 0. 18 Visitor Store 2, 192.76 0.92 53563.25 0.44 Partnership Income 0.00 0.00 6,900.00 0.54 Admission Revenue 381 .84 0. 16 19789.26 0. 14 Track Tickets 0.00 0.00 3, 155.70 0.25 Special Projects 1 ,580.00 0.66 119386.39 0.89 Sustainability Summit 0.00 0.00 14,000.00 1 . 10 Interest Income Investments 31464.54 1 .45 195277.26 1 .51 Interest Income Checking 210.30 0.09 1 ,263.08 0. 10 Visitor Guide Ad Income 42250.00 1 .78 8,625.00 0.68 Hospitality Summit 19920.00 0.80 11920.00 0. 15 Transfer In . 0.00 0.00 115,000.00 9.03 Total Revenues 2385772.70 100.00 11273,750.91 100.00 Cost of Sales Clinton House Gift Shop 932.62 0.39 1 ,590.66 0. 12 • Total Cost of Sales 932.62 0.39 1 ,590.66 0. 12 Gross Profit 237,840.08 99.61 1 ,2725160.25 99.88 Expenses Signage- Tourism 655.51 0.27 32291 .71 0.26 Credit Card Discounts 382.92 0. 16 21425. 15 0. 19 Bank Charges 19.90 0.01 177.80 0.01 Parking Expense 100.00 0.04 500.00 0.04 Advertising & Marketing 199548.69 8. 19 1649641 .65 12.93 Brochures 149216.97 5.95 249835.85 1 .95 Accounting & Legal Fees 625.00 0.26 32125.00 0.25 Office Expense 19773.56 0.74 7,836. 13 0.62 Visitor Store Exp 396.68 0. 17 35137.85 0.25 Insurance & Health Benefits 6,231 .85 2.61 187550.75 1 .46 408 (P) Company Match 1 ,717.33 0.72 57223.25 0.41 Car Allowance 300.00 0. 13 1 ,500.00 0. 12 Telephone Expense 1 ,361 . 14 0.57 61803.65 0.53 Postage and Shipping Expense 17403.89 0.59 81181 .61 0.64 Material & Supplies 0.00 0.00 95.85 0.01 Rent 0.00 0.00 12,000.00 0.94 Maintenance/Lawn 60.00 0.03 190.00 0.01 Repairs & Maintenance Expense 1 ,301 .78 0.55 219783.76 1 .71 Kamensky Fountain Maintenance 155.54 0.07 19582.51 0. 12 Linens 2,086.42 0.87 10,487.96 0.82 Publications & Dues 82.00 0.03 2,687.00 0.21 Travel/Training Expense 329.59 0. 14 10,269.33 0.81 • Taxes & Licenses 1 ,915.30 0.80 21208.80 0. 17 Collections Expense 31806.41 1 .59 17,904.91 1 .41 Payroll Tax Expense 31010.54 1 .26 162732.93 1 .31 Convention Development 2,951 .39 1 .24 62243.59 0.49 Research Expense 0.00 0.00 19700.00 0. 13 Contract Labor 23750.00 1 . 15 14,612.50 1 . 15 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Five Months Ending May 31 , 2009 Current Month Year to Date • Commissions 1 ,741 . 15 0.73 11 , 121 .23 0.87 Wages Expense 36,510.88 15.29 183,888. 10 14.44 Electricity Utility 69332. 13 2.65 30, 182. 14 2.37 Gas Utility 768.40 0.32 85480.84 0.67 Water Utility 520.76 0.22 25198.01 0. 17 Cable 89.54 0.04 447.69 0.04 Security .849.39 0.36 17592.29 0. 13 Airport Advertising 0.00 0.00 1 ,485.00 0. 12 Minor Equipment 15916.41 0.80 3,533. 15 0.28 Airport Info Booth 15200.00 0.50 2,400.00 0. 19 Coaches Clinic 0.00 0.00 35,800.00 2.81 All Star Games 0.00 0.00 152000.00 1 . 18 Saturday of Champions 0.00 0.00 49000.00 0.31 State Soccer 0.00 0.00 1 ,750.00 0. 14 DECA 0.00 0.00 3,000.00 0.24 Walton Arts Special Project 0.00 0.00 10,000.00 0.79 Solar Splash Specail Project 59000.00 2.09 55000.00 0.39 Square Gardens 0.00 0.00 293244.43 2.30 Waterski Champion 0.00 0.00 19500.00 0. 12 Dickson St Special Project 75954.87 3.33 16,944.87 1 .33 AR Air Museum 0.00 0.00 79000.00 0.55 Theatre Squad 0.00 0.00 2,000.00 0. 16 Duathlon 0.00 0.00 5,000.00 0.39 Joe Martin 0.00 0.00 35000.00 0.24 Ozark Valley 0.00 0.00 11000.00 0.08 Ozark Military Special Proj 153.54 0.06 153.54 0.01 Misc Special Project 35165. 18 1 .33 69716.27 0.53 • Bond Payments-Town Center 55,413.35 23.21 2779066.75 21 .75 Trustee Expense 19125.00 0.47 25250.00 0. 18 Transfer OUt 0.00 0.00 1 15,000.00 9.03 Total Expenses 189,923.01 79.54 1 , 155,483.85 90.72 Net Income $ 473917.07 20.07 $ 116,676.40 9. 16 • I I See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Five Months Ending May 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue $ 1895564.27 $ 1749470.58 $ 8755256.08 $ 840,920.80 Prior Year HMR Tax Revenue 756. 12 594.50 199989.20 23,318.72 Rental Income 285549.93 38,855.68 1735740.04 2107374.37 Other Income 173.00 100.00 15353.67 1 ,611 . 12 Travel Hero 499.97 57.53 499.97 1 ,251 .28 Parking Revenue 909.00 35072.88 32039.00 105352.56 Parking Lease 3,870.00 0.00 8,744.56 0.00 Gift Shop Sales 450.97 355.78 2,248.45 11758.24 Visitor Store 25192.76 1 ,035.57 51563.25 29887.99 Partnership Income 0.00 400.00 6,900.00 72200.00 Admission Revenue 381 .84 658.91 1 ,789 26 2,301 . 18 Track Tickets 0.00 0.00 3, 155.70 32145.00 Special Projects 12580.00 0.00 11 ,386.39 270.00 Sustainability Summit 0.00 0.00 14,000.00 0.00 Interest Income Investments 3,464.54 41746.04 19,277.26 275422.64 Interest Income Checking 210.30 648.71 13263 .08 5,487.01 Visitor Guide Ad Income 45250.00 0.00 83625.00 0.00 Hospitality Summit 1 ,920.00 0.00 13920.00 0.00 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 0.00 1159000.00 230,867.45 Total Revenues 2385772.70 224,996. 18 1 ,273,750.91 1 ,369,218.36 Cost of Sales • Clinton House Gift Shop 932.62 874.77 15590.66 15647.73 Total Cost of Sales 932.62 874.77 19590.66 15647.73 Gross Profit 237,840.08 2249121 .41 1 ,272, 160.25 1 ,367,570.63 Expenses Signage- Tourism 655.51 391 .63 35291 .71 11497.32 Credit Card Discounts 382.92 217.28 22425. 15 27020.64 Bank Charges 19.90 39.85 177.80 171 .81 Parking Expense 100.00 100.00 500.00 400.00 Advertising & Marketing 1 %548.69 41 ,731 .24 164,641 .65 83,976.58 Brochures 14,216.97 31 ,209.01 24,835.85 313421 .51 Accounting & Legal Fees 625.00 425.00 3, 125.00 21625.00 Office Expense 1 ,773.56 12698.04 73836. 13 63969. 15 Visitor Store Exp 396.68 536.09 35137.85 872.56 Insurance & Health Benefits 6,231 .85 (34.92) 185550.75 10,991 .33 408 (P) Company Match 11717.33 833.43 53223.25 47108. 18 Car Allowance 300.00 150.00 19500.00 1 ,350.00 Telephone Expense 19361 . 14 1 ,462.08 69803.65 71691 . 17 Postage and Shipping Expense 19403.89 860.97 89181 .61 63908.23 Tracking Software 0.00 0.00 0.00 11695.00 Material & Supplies 0.00 181 .45 95.85 184.53 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 60.00 110.00 190.00 110.00 Repairs & Maintenance Expense 1 ,301 .78 29061 .43 21 ,783.76 549236.04 • Kamensky Fountain Maintenance 155.54 163.88 13582.51 429084.72 Linens 22086.42 1 ,519.50 10,487.96 10,088.22 Publications & Dues 82.00 82.00 23687.00 42257.00 Travel/Training Expense 329.59 12736.85 103269.33 14,093.67 Taxes & Licenses 1 ,915.30 500.00 29208.80 67844.36 Collections Expense 39806.41 3,501 .30 17,904.91 17,284.79 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Five Months Ending May 31 , 2009 . Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Interest Expense 0.00 0.00 0.00 132.84 Payroll Tax Expense 39010.54 19599.82 16,732.93 155828.68 Convention Development 2,951 .39 652.43 69243.59 21871 .41 Research Expense 0.00 0.00 15700.00 0.00 Contract Labor 2,750.00 35325.00 14,612.50 165912.50 Commissions 1 ,741 . 15 751 .00 11 , 121 .23 129376.74 Wages Expense 363510.88 18,996.39 183,888. 10 1629767.27 Electricity Utility 6,332. 13 51934.36 30, 182. 14 239813.72 Gas Utility 768.40 955.44 83480.84 109636.70 Water Utility 520.76 736.74 21198.01 35761 .92 Cable 89.54 84.43 447.69 422. 16 Security 849.39 21 .85 13592.29 308.60 Airport Advertising 0.00 0.00 1 ,485.00 25685.00 Minor Equipment 11916.41 0.00 3,533. 15 2,797.75 Airport Info Booth 1 ,200.00 0.00 29400.00 0.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 32,831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 77500.00 Caring for Creation Conference 0.00 0.00 0.00 11000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 0.00 0.00 35,800.00 203000.00 4 State Volleyball 0.00 0.00 0.00 42000.00 All Star Games 0.00 0.00 153000.00 109000.00 Saturday of Champions 0.00 0.00 4,000.00 4;000.00 State Soccer 0.00 0.00 19750.00 19500.00 7A State Track 0.00 0.00 0.00 59046.00 • DECA 0.00 0.00 39000.00 12000.00 Walton Arts Special Project 0.00 0.00 10,000.00 159000.00 Solar Splash Specail Project 53000.00 0.00 59000.00 79500.00 Square Gardens 0.00 19081 .46 297244.43 100, 108.45 ASCE Special Project 0.00 0.00 0.00 5,000.00 Waterski Champion 0.00 0.00 12500.00 600.00 Dickson St Special Project 79954.87 175919.36 162944.87 19,419.36 AR Air Museum 0.00 0.00 7,000.00 0.00 Theatre Squad 0.00 0.00 29000.00 0.00 Duathlon 0.00 0.00 55000.00 0.00 Joe Martin 0.00 0.00 3,000.00 0.00 Ozark Valley 0.00 0.00 11000.00 0.00 Ozark Military Special Proj 153.54 0.00 153.54 0.00 Misc Special Project 31165. 18 525.32 6,716.27 4,752.32 Bond Payments-Town Center 55,413.35 54,957.71 277,066.75 2749788.55 Trustee Expense 1 , 125.00 0.00 2,250.00 3,375.00 Transfer OUt 0.00 0.00 1159000.00 230,867.45 Total Expenses 1899923.01 1972017.42 111559483.85 113272985.68 Net Income $ 47,917.07 $ 272103.99 S 1169676.40 $ 39,584.95 See Accountants' Compilation Report Convention Visitors Bureau Stmt of Budget, Revenue, Expense-Modified Cash Basis Month Ending May 2009 • 2009 2009 2009 2009 May May 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual . Budget Revenue 1,920.00 1,920.00 Transfer from ABP 309,948.22 200,000.00 100,000.00 209,948.22 100,000.00 100,000.00 Interest 600.00 250.00 198.12 401 .88 50.00 14.15 324.38 Bus Tour Income - - 3,136.00 Partnership Dues 8,000.00 4,800.00 6,900.00 1 ,100.00 7,200.00 Travel Hero 2,500.00 1,500.00 499.97 2,000.03 499.97 1,251.28 Vist. CV. Store 12,000.00 3,900.00 5,540.37 6,459.63 1,200.00 2,192.76 2,887.99 Other Income 423.35 (423.35) 150.00 3,865.00 Total 333,048.22 210,450.00 116,697.81 101,250.00 4,776.88 115,528.65 Expenses Salary+Benefits 198,321.00 76,275.00 79,172.40 119,148.60 15,255.00 15,904.15 66,875.24 Payroll Tax Exp 17,848.89 6,925.00 6,816.76 11 ,032.13 1,385.00 1,229.30 6,116.19 Insurance-Health 16,928.70 7,050.00 10,060.40 6,868.30 1,410.00 4,202.85 5,080.49 401K Match 5,949.63 2,475.00 2,277.50 3,672.13 495.00 683.25 1,766.05 Rent Utilities - - Telephone 7,500.00 3,125.00 2,733.12 4,766.88 625.00 580.87 3,388.43 Electricity 4,000.00 1,665.00 1 ,879.91 2,120.09 333.00 247.84 1,524.35 Water 550.00 225.00 221 .18 328.82 45.00 91 .06 254.93 Postage ConvBTourism Develop 23,585.00 7,150.00 6,243.59 17,341.41 1 ,050.00 2,951.39 2,871.41 Travel & Training 32,045.00 18,690.00 8,966.48 23,078.52 100.00 329.59 12,786.71 Publications/Dues 3,020.00 1 ,870.00 1,807.00 1,213.00 82.00 2,477.00 Repair/Maintenance 2,000.00 800.00 1,914.64 85.36 115.26 1 ,182.52 Office Supp/Printing 6,000.00 2,500.00 6,082.60 (82.60) 500.00 2,778.40 3,693.68 Tracking Sftware/Maint 1 ,700.00 1 ,700.00 - 1,700.00 1,695.00 Credit Card Diswunts 750.00 310.00 486.80 263.20 62.00 62.33 369.26 Taxes & Licenses(ASCAF 300.00 300.00 293.50 6.50 Visitor Ctr Store ltms 8,000.00 3,330.00 3,137.85 4,862.15 666.00 396.68 872.56 Education Reimbursemen 3,000.00 - - 3,000.00 • Bank Charges 350.00 145.00 49.75 300.25 29.00 9.95 48.30 Parking Expense 1,200.00 500.00 500.00 700.00 100.00 100.00 400.00 Special Project - 1 ,700.00 4,046.00 Transfer Out 3,162.00 Total 333,048.22 135,035.00 137,505.48 22,055.00 29,764.92 115,448.12 • Clinton House Museum Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending May 2009 • 2009 2009 2009 2009 May May 2008 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye: 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 15,000.00 15,000.00 17,264.60 30,000.00 Admission 4,807.64 2,000.00 1,460.35 3,347.29 400.00 381.84 2,301.18 Special Events 500.00 205.00 - 500.00 41.00 Gift Shop Sales 6,000.00 2,500.00 2,208.08 3,791 .92 500.00 450.97 1,963.24 Interest - 54.28 (54.28) 7.96 184.78 Other Income 150.00 50.00 41.00 109.00 23.00 100.00 Total 67,222.24 19,755.00 18,763.71 941.00 863.77 34,549.20 Expenses Salary+Benefits 34,180.00 14,175.00 12,992.53 21 ,187.47 2,835.00 2,339.23 12,747.39 Payroll Tax Exp 2,625.00 1 ,095.00 1,187.76 1 ,437.24 219.00 205.20 1,214.85 Insurance-Health 3,403.24 1,415.00 46.00 3,357.24 283.00 12.00 905.88 401K Match 850.00 353.00 - 850.00 71.00 211 .64 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Ufilities-$3500 - - Water 400.00 165.00 185.50 214.50 30.00 37.05 175.85 Gas 1 ,400.00 960.00 638.66 761 .34 72.00 39.52 686.70 Electricity 750.00 270.00 241.52 508.48 72.00 45.24 216.52 Telephone 1,200.00 500.00 438.13 761.87 100.00 97.90 631.61 Materials 8 Supplies 1,200.00 500.00 804.04 395.96 100.00 142.24 837.82 Credit Card Discounts 500.00 205.00 217.02 282.98 41 .00 48.02 201.23 Bank Charges 100.00 56.00 48.30 51.70 8.00 39.80 Security 264.00 88.00 109.25 154.75 22.00 21.85 108.60 Maintenance/Lawn 500.00 250.00 190.00 310.00 50.00 60.00 110.00 Repair/Maintenance 1,000.00 400.00 38.24 961.76 200.00 258.58 Sales Tax 500.00 205.00 179.00 321.00 41 .00 205.00 Special Projects 600.00 250.00 155.75 444.25 50.00 501 d3 Application - - - Pu0lication5/Dues 250.00 200.00 50.00 200.00 100.00 • Travel/Training 500.00 300.00 200.31 299.69 300.00 470.74 Gift Shop Items 5,000.00 2,500.00 1,590.66 3,409.34 932.62 1,647.73 Misc 8.00 - - Minor Equipment - Total 67,222.24 35,895.00 31,312.67 4,594.00 3,980.87 32,869.94 • Fayetteville Town Center Stmt of Budget, Revenue, Expense-Modified Cash Basis Month Ending May 2009 • 2009 2009 2009 2009 May May 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Inc] Service 448,250.00 186,770.00 162,045.04 286,204.96 37,354.00 25,799.93 197,856.16 Interest - Checking 1 ,000.00 415.00 234.58 765.42 83.00 48.32 643.13 Parking Revenue - - - Daily 8,000.00 3,330.00 4,359.00 3,641 .00 666.00 909.00 10,352.56 Leases 10,000.00 6,550.00 7,424.56 2,575.44 3,000.00 3,870.00 Other Income - 0.94 (0.94) 511.12 Sales Tax Exp (4,000.00) (1 ,665.00) (1,755.00) (2,245.00) (333.00) (1 ,269.00) Less Returns 8 Allowance - (300.00) 300.00 Special Projects 6,205.05 5,000.00 5,956.39 248.66 Misc Revenue - - Transfer Total 469,455.05 200,400.00 177,965.51 40,770.00 30,627.25 208,093.97 Expenses Salary+Benefits 170,515.00 65,596.00 61,818.87 108,696.13 13,116.00 12,183.34 58,176.36 Commissions 30,000.00 12,500.00 11,121.23 18,878.77 2,500.00 1,741.15 12,376.74 Contract Labor 7,200.00 3,000.00 862.50 6,337.50 600.00 3,162.50 Payroll Taxes 16,046.35 6,940.00 6,205.14 11,841.21 1,386.00 1,093.49 1,972.40 Credit Card Discounts 3,500.00 1,455.00 1,721.33 1,778.67 291 .00 272.57 5,691.23 Insurance 16,928.70 7,050.00 7,217.00 9,711.70 1 ,410.00 1,329.45 4,609.58 401K Match 5,115.00 2,130.00 2,023.15 3,091.85 426.00 740.30 1,354.15 Utilities - - - Water 8,000.00 3,696.00 1 ,791 .33 6,208.67 749.00 392.65 3,331 .14 Phone 9,500.00 3,965.00 3,632.40 5,867.60 795.00 682.37 3,616.26 Electricity 65,000.00 23,876.00 28,060.71 36,939.29 5,451.00 6,039.05 22,072.85 Gas 13,000.00 9,748.00 7,842.18 5,157.82 898.00 728.88 9,750.00 Cable 1,080.00 450.00 447.69 632.31 90.00 89.54 422.16 Postage 135.00 135.00 98.00 37.00 133.79 Contract Services - - - Linens 27,000.00 10,586.00 8,816.70 18,183.30 1,519.00 415.16 10,088.22 • Outside - - - Repairs 8 Maintenanc 75,000.00 31 ,250.00 18,976.83 56,023.17 6,250.00 1 ,186.52 18,136.69 Materials & Supplies 5,000.00 2,200.00 - 5,000.00 400.00 Office Supplies/Pdndng - 2,318.07 (2,318.07) 484.57 2,313.90 Advertising 3,000.00 1 ,750.00 1,766.00 1 ,234.00 1 ,087.84 TraveVTreining 500.00 400.00 (869.12) 1 ,369.12 189.83 Building Insurance 5,600.00 - - 5,800.00 Taxes B Licenses 3,035.00 1,800.00 1,915.30 1 ,119.70 1,800.00 1,915.30 1 ,632.84 Special Projects - 3,398.52 (3,398.52) 3,165.18 752.32 Misc 10.00 - Bank Charges 100.00 34.00 49.75 8.00 9.95 39.80 Depr Expense Security 2,000.00 1 ,483.04 827.54 200.00 Transer In - - Total 469,455.05 188,571.00 170,696.62 37,691 .00 33,297.01 161,110.60 • Fayetteville A P Commission Stmt of Budget, Revenue Expense-Modified Cash Basis Month Ending May 2009 • 2009 2009 2009 2009 May May 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1,954,305.90 769,758.00 875,256.08 1,079,049.82 16,779.00 189,564.27 840,920.80 Prior Year HMR Tex Rev - 19,989.20 756.12 23,318.72 Interest 50,000.00 20,838.00 15,812.72 34,187.28 4,166.00 23,193.05 Bond Refund 5,000.00 - - 5.000.00 - Other-Visitor Guide ad 20,000.00 10,000.00 8,625,0 11,375.00 10,000.01) 4,250.00 - Rent Income - 13,750.00 2,750.00 13,787.21 Mist Income - 5,543.73 (5,543.73) 1,500.00 600.00 Sustainability Summit - 14,000.00 - Investment Fund Transfer - 3,464.54 (3,464.54) 3,464.54 4)46.04 Fund Transfer for CVB - - - 100,000.00 Square Garden Canyc 29,245.00 - - 29,245.00 - Interest Inc Checking 1,248.00 776.10 (776.10) 416.00 139.87 3818.27 Total 2,058,550.90 801,844.00 957,217.37 175,361.00 202,504.60 1,010,384.09 Expanses Transfers 230,000,00 Tovm Center Fund 671,079.39 279,490.00 277,066.75 394.W2.64 55,898.00 55413.35 274,788.55 Bond Audit Exp 2,000.00 - - 2,000.00 - BondPayingAgentFe ,000:00 3,000.00 2,250.00 3,750,0 1,125.00 3,375.00 Worwnen's Comp Ins 2,520.00 - - 2.520.00 - CogetSon Exp 40,618.26 16,031.00 17,904.91 22.713.35 3,344.00 3,80641 17,284.79 Transfer to CVB 309,948.22 200,000.00 100,000.00 209,948.22 - TransfertoClintonHa 32,264.60 32,264,0 15,000.00 17,264.60 - PeaceFountainMeint 10,000.00 5,ODO.00 1,161.89 8,838.11 2,000.00 155.54 42,084.72 Salaries 80,431.00 33,510.00 30,087.48 50,343.52 6,702.00 6,084.16 24,968.28 Payroll Tax Ery 7,125.00 2,965.00 2,523.27 4,601.73 593.00 482.55 2,284.16 Insurence-Health 3,403.24 1415.00 1,227.35 2,175.89 283,0 687.55 395.38 40% Match 2,412.93 1,005.00 922.60 1490.33 201.00 20.78 776.34 Car Allowarka 3,600.00 1,500.00 1,500.00 2,100.00 300.00 300.00 1,350.00 Advertising & Marketin 375,000.00 130,000.00 182,875.65 212,124.35 25,000.00 19.548.69 82,888.74 Alrpod Info Booty 5,200.00 2,400.00 2,400.00 2,800.00 1,200.00 - Airport Advertising 5,940.00 1,485,0 1,485.00 4,455.00 2,685.00 Brochures 100,000.00 24,000.00 24,835.85 75,164.15 7,000.00 14,216.97 31421.51 Website Update 10,000.00 4,000.00 - 10,000.00 - Signage- Tourism 10,000.00 3,000.00 3,291.71 6,708.29 2,000.00 655.51 1497.32 Publication & Dues 2,045.00 1,025.00 830.00 1,215.00 1,780.00 • TraveliTraining 2,500.00 2,500.00 1,971.66 528.34 1,000,0 646.39 Off" Sup & Printing 1,000.00 500.00 438.93 561.07 100.00 71.61 363.15 Postage 20,000.00 8,500.00 8,043.21 11,956]9 2,500.00 1,371.89 6,774.44 Professional Services 7,500.00 3,125.00 3,125.00 4,375.00 625.00 625.00 2,625.00 SVaegic Planning 300.00 - - 300.00 - Audit Expense - - - - Tom Center Garden 1 20,ODO.00 8,33000 - 20,000.00 1,668.00 - Botanical Garden - - - 32,831.45 Square Gardens 29,245.00 29,245.00 29,244.43 0.57 100,108.45 Air Museum 7,00.00 7,000.00 7,000.00 - 7,000.00 - Special Projects 9,000.00 Calcasieu Rabbit Show - - 1,500.00 Ceramics Symposium 7.M)O.W UA BaseEan Regim0000 el 12,5 . 12,50.00 Ozark Valley Triathlon 1,000.00 - 1,000.00 - - Dualnlon 5,00.00 5,000.00 5,000.00 - - Dickson St Music Fast 20,000.00 20,000.00 16,944.87 3,055.13 20,000.00 7,950.87 19,419.36 DECA Marketing Fash 3,000.00 3,000.00 3,000.00 - 1,000.00 4 State Volleyball Classic - - - 4,000.00 NCAA Tack Outdoor 10,000.00 - - 10,000.00 - All Star Games 15,000.00 15,000.00 15,000.00 - 10,000.00 AR H.S. Coaches COW 30,000.00 3,000,0 30,000.00 - 20,000,0 Saturday of Champion 4,000.00 4,000,0 4,000.00 - 4,000.00 4,000.00 NWA Coaches Clinic SDDD.00 6,000.00 5,800.00 200.00 - State Soccer Finals 1,750.00 1]50.00 1,750.00 - 1,750.00 1,500.00 7A State Track Meet - - - 1,00,00 SEC Terns Toumame 1,500.00 1,500,0 - 1,500.00 Fayetteville Night Jam 5,000.00 - - 5,000.00 - OzarkMillilaryMuseun 1,500.00 - 153.54 1,346.46 153.54 - Joe Mallin Stege Ram 3,000.00 3,000.00 3,000.00 - 3,000.00 - State Mester Gardner Com, - - - Mt. Sequoyah Caring for Creatlm - - - SolarSplash 5,000.00 5,000.00 5,000.00 5,000.00 5.000.00 7,500.00 Theatresquared 2,000.00 2,000.00 2,000.00 Walton Ares Center Bn 10'000.00 10,000.00 10,000.00 - 15,000.00 Water-SIC Regional Champ - 1,500.00 (1,500.00) 600.00 YOWI Slow Pitch Word Series _ Misc Equip 50,000,0 20,000,00 3,533.15 46,468.85 15,000,0 1,916.41 2,797.75 Repair & Maintenance 75,000.00 31,250.00 1,274.67 73)25.33 8,250.00 34,658.25 Depredation Exp 20,000,0 8,325.00 - 20,000.00 1,665.00 - Contract Labor - 13,750.00 (13,750.00) 2,750.00 13,750.00 • Unallocated Revenues 10,167.88 10,168.00 - 10,167.88 - Bank Charges 30.00 (30.00) 43.91 Taxes & licenses 5,344.36 Total 2,058,550.52 977,283.00 817,921.92 172,877.00 123,812.83 1,019,542.30 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney DATE : July 7, 2009 RE: Overdue HMR tax collection The Fayetteville City Prosecutor' s Office collected $1 ,307.08 in overdue Hotel, Motel and Restaurant taxes in June. This raises the total year to date total to • $56,044.25. The number of active cases fell from 29 two months ago to only 15 now. Unfortunately, only a single case appears to have paid in full during June. CITY OF FAYETTEVILLE { OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES ICE AD INISTRA OFFICE ADMINISTRATOR CITY PROSECUTOR Einall: hotcheck(dci.fayetteville.ar.w BRIAN THOMAS MEMO totw. A Mountain, s zaz FAYET7EVILLELLE,, ARKANSAS 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 575-8377 (479) 5758378 (479) 5758374 (479) 5754375 Hot Checks: (479) 5758254 FAX # : (479) 5754373 TO: K Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Pro cutor DATE: July 5, 2009 RE: Status of Active HAM cases 1 . Bourbon Boys Brad C. Murphey Paid: $200.00 Delinquent Balance: $ 196.40 40. Butcher Block Gary W. Bell Paid: -0- Court Ordered to pay $200.00 Per Month Delinquent Balance: $ 1 ,871 .28 Active Contempt of Court 3. China Garden Jeff Shen Criminal Summons Served Arraignment: 7/10/09 4. Dominoes Pizza Lloyd Hardison Paid: $200.00 Delinquent Balance: $4,990.66 TD: 7/08/09 5 . Froggy's Rodney A. Hall Paid: -0- (Oct — Dec 08) TD: 6/17/09 — No Show Active FTA Warrant Paid: -0- (Jan — April 09) Active.Criminal Summons 6. Fuzzy's Restaurant Frank Giardino Paid: $75.00 Delinquent Balance: $546.68 • Court ordered to pay $75 per Month 7. Hogwild Pizzeria David S. Mackey Paid: -0- Delinquent Balance: $ 1 ,200.00 Active Criminal Summons Kit Williams July 5, 2009 *age 2 8. Little Bread Company Hannah D. Withers TD: 7/8/09 James B. Gitchel TD: 7/8/09 Delinquent Balance: -0- 9. Los Cuates Maria Richard Delinquent Balance: Forms Not Turned In Criminal Summons Served Arraignment: 7/13/09 10. RX Catering Jarrod C. Butler Paid: -0- Delinquent Balance: $6,755.85 Set for Trial: 12/03/08 — Guilty Ordered to Pay $200.00 a month Active Contempt of Court — Served Arraignment: 7/13/09 11 . Seafood Market Bar/Grill Craig Dowd Paid: -0- Delinquent Balance: $6,072.60 TD: 4/22/09 — No Show • FTAS Warrant Served Arraignment: 7/20/09 12. Shanghai Chinese Rest. Jeff Shen Delinquent Balance: Forms Not Turned In Arraignment: 7/10/09 13. The Perk on Wedington Shea A. Hamm Paid: -0- Delinquent Balance: $845. 11 Arraignment: 4/13/09 - No Show FTAS Warrant Served Arraignment: 7/24/09 14. Wes' BBQ Wesley L. Whitmore Paid in Full: $ 110.44 for March 09 Arraignment: 5/15/09 — No Show FTAS Wan-ant — Served- Arraignment: 7/20/09 Paid in Full: $ 107.64 for April 09 Criminal Summons Served Arraignment: 7/20/09 15 . WOW Japanese Bistro Chong Kim Paid in Full: $614.00 Trial Date: 7/22/09 TOTAL: $1,307.08 Clinton House Museum Monthly Report June 2009 Kell Nixon, Director of Marketing The Clinton House Museum had a total of 195 visitors in June 2009 Domestic: 59 Arkansas, 7 California, 6 Colorado, 1 Delaware, 3 Florida, 1 Georgia, 3 Illinois, 2 Indiana, 5 Kansas, 4 Louisiana, 3 Massachusetts, 2 Michigan, 5 Minnesota, 2 Mississippi, 5 Missouri,4 Nebraska, 6 New York, 5 North Carolina,2 Ohio, 2 Oklahoma, 6 Oregon, 2 Pennsylvania, 1 Rhode Island, 2 Vermont, 10 Washington, 2 Wisconsin. International: 2 Canada, 1 Indonesia, 2 Germany, 2 Japan, 1 Korea, I Mexico. During June, there were several events held on the U of A campus that brought many folks to the museum. The first week of June brought in the Wal-Mart Shareholders followed by the Track and Field Championships. With the museum in walking distance to these venues, we saw an increase in visitors and sales. The museum saw the best returns this year from these added events to our area. Thanks to the Visitors Bureau for bringing in additional revenues to the area. Met with local artist Adam Campbell to set up a University of Arkansas student art exhibit. A total of 5 students will display their works from June 301h thru July 31st. A reception will • be held on Friday July 171h from 4:00 to 6:00 and is free to the public. June 121h, hosted the America in Bloom judges breakfast meeting. June ] 91h, hosted Democratic Women reception from 5:30 to 8:30. June 23fd marked the beginning of the Summer Scrabble program. Every Tuesday in June, July and August from 2:00 to 4:00, the public is invited to play a game or two of this favorite Clinton board game. Thanks to the 6th Street Wal-Mart for donating 2 game boards. The demolition of the cottage has been completed thanks to Kodi Lee and Ashden White of the Fayetteville Town Center. As the building came down more history of the cottage was revealed. During the late 1940's to early 1950' s, young women named Paula Reagan lived or worked in the little cottage as she was attending the U of A. Evidence found shows Paula running for student Senate on the U of A campus. We are continuing research on Paula through the Special Collections department at the University of Arkansas. • Fayetteville Town Center, Manager's Activity Report June 1 , 2009 to June 30, 2009 0sales: JUNE JUNE Month YTD YTD YTD r 2008 (base) 2009 % Change 2008 _ _ 2009 % Change . les I (# returned contracts by log date — GL 7 16 129% 115 99 (14%) Complete Events (Paid/Sponsored) 17 23 35% 114 111 (3%) EMS Calendar - attached Sales $ returned contracts by log date — GL $17, 825.00 $21 ,930.00 23% $192,631 .79 $157,948.04 (18%) Collections " $25, 521 .60 $25,518.25 (.01 ) $223,392.88 $192,556.81 (14%) $ - Payment Lo $ Executed Contracts $31 ,350.00 $25,200.00 20%) $202, 145.27 $1900632.50 1 (6%) $re GL 0- -0- NA -0- -0- NA Average per event $2,546.43 $1 ,370.63 (46%) $1 ,675.06 $1 ,595.43 (5%) $ Sales / # Sales We collected $25,518.25 for rentals and incidentals in June. Our monthly numbers reflect an increase over last June; most significantly is the number of returned contracts. We have reached 43% of our yearly goal of $448,250.00. Operations Items: • Peace Fountain annual maintenance. • General building maintenance. Marketing, Sales and Public Relations: • Coaches Clinic. UA Applied Sustainability Conference. • Facilities Manager working with Square Merchants to coordinate community events on square. • Sales Manager working with NWA Wedding Professionals to generate more business. Event List: • June 2 — NWA Wedding Professionals 0 June 20 — Barbosa Reception • June 3 — SW Energy Meeting 0 June 20 — Larocco Reception • June 5 — Ryan Gibson Foundation Set Up a June 20 — Young Reception • June 5 - Shubert/Nelson Reception • June 22 — UA Biology Conference • June 6 — Ryan Gibson Foundation Banquet • June 23 — UA Biology Conference • June 11 — America in Bloom • June 24 — Coaches Clinic • June13 — Jessica's 15'h Birthday • June 25 — Coaches Clinic • June 13 — Perez-Sandi Reception • June 26 — Coaches Clinc • June 15 — Pel's Pal's Banquet • June 27 — Woodcock Reception • June 17 — UA Literacy Symposium June 27 — Tabor Reception • June 18 — UA Literacy Symposium June 30 — Applied Sustainability Conference • 0 June 19 — UA Literacy Symposium I • Contract Date Name of Event Date of Event Contract total Sales Person 1 -Jun-09 6/1/2009 Fuller Wedding Reception 22-May-10 $2,550.00 JS 6/2/2009 Jim Bailey Photograph Jul 13-17, 2009 $500.00 JS 6/2/2009 American Blueberry Company 16-Jun-09 $500.00 MH/JS 6/2/2009 Fay Chamber - Construction 26-Oct-09 $800.00 JS 6/4/2009 Barbee Wedding Reception 12-Jun-10 $1 ,850.00 JS/BD 6/5/2009 MLK 'r. Banquet 18-Jan-10 $3, 175.00 JS 6/10/2009 Watkins Wedding Reception 22-Ma -10 $1 ,850.00 JS 6/11/2009 Pieroni/McAhren Wedding Rec 4-Dec-09 $600.00 JS 6/11/2009 UA Law School Graduation 15-May-10 $3, 175.00 JS 6/16/2009 ST. Joe's 13-Nov-09 $3,500.00 JS 6/19/2006 Cox/Sonora Wedding Reception 27-Feb-09 $1 ,050.00 JS 6/24/2009 Institute of Interfaith Dinner 18-Sep-09 $800.00 JS 6/27/2009 Sanchez/Villigrana WR 10-Jul-10 $2,550.00 JS 6/27/2009 Megee Wedding Reception 19-Dec-09 $19050.00 JS 6/27/2009 Bentley Wedding Reception 8-May-10 $1 ,050.00 JS 6/27/2009 Woodland JH Prof. Development August 12-13, 2 $200.00 JS total $259200.00 • Fayetteville Visitor Center - 2009 Sales & Visitor Count Ian Feb Mar Apr May June July Aug Sep Oct Nov Dec Sales Totals $502.70 $670.45 $842.57 $1 ,531 . 11 $2,320.70 $2,211 .38 2008 Toldt $36. 77 $124.26 $199.59 $843.86 $1,093.30 $1, 114.95 $10632.52 $1,077.81 $949.96 $1, 702.41 $1,453.09 $2, 118.60 % Change 1267% 440% 322% 82% 112% 98% - from 2008 Visitor Count 235 381 539 906 11042 1 ,273 1008 Totat! 162 175 207 _ _ 725 903 1 873 983 1 829 733 1 875 1 532 1 553 % Chan9e 31 % 118% 160% 25% 15% 46% from 2008 2009 Goal = $12,000/year or $1,000/month Totals for 2009 $8,078.91 Monthly $1 ,346.49 Visitors 41376 Averages 729 4b Change = divide the difference between the two numbers by the starting number then move the decimal two spaces right 2008 Monthly Sales Average=51,028.93 2008 Monthly 0sitorAveroge=629 DIRECTOR'S REPORT June, 2009 aACTIVITY Tourism Activities — America in Bloom judges visit Mike Dandurand — Trade shows Greg Sparrow — Habitote Heritage Trail Partners HTP sign maintenance workday Jeff Vericom — rents radios for festivals Joe David Rice — Pratt Place Inn Bob Croscaden — BBB Grant — National Wild Turkey Federation Relations with Media — Rob Keys — Business Journal Liz Hogan — KNWA economic impact of Walmart shareholders meeting Kim Sousa — Morning News Carla Boozer — Wedding & Party Network.com Kyle Kabota — 40/29 television Evan Walker — Celebrate Arkansas magazine A & P — Crossland Construction — Joe Haynie Chamber of Commerce Governmental Relations Committee Sam's Club website — Melody Francois • Arkansas Municipal League 75`h anniversary luncheon Scott Mashburn — sale of sale barn to National Cemetary Steven Hinds — Commissioner opening Kimberly Glenn — Commissioner opening Town Center — LED Lighting for Parking Deck — Butch Coger Hank Kaminsky — maintenance of peace fountain HMR Collections Mune 09 (May sales) Chartwell's Dining Olive Garden Golden Corral Chick-Fil-A Courtyard by Marriott Red Lobster Penguin Ed's Shogun Hampton Inn Catfish Hole Inn at Carnall Hall McDonald's — Joyce Chick-Fil-A — Razorback • Noodles Rick's Bakery Logan's Roadhouse TGI Friday's McDonald's #10937 • • 11 • ______ ® ______� ® ______� ® ______� ® ______� ______� ® ______� ® ______� ® ______� ® ______� 1''���-�©©�©______ IILIWI�[LI[a®�_��_®_�' _____ ® ______� ______� 1�®' ��®�®______® W��4}1W�14-�_©_�_�_�_�_______� IIIIIII:L- May 31 09 06 : 36a Jerrm9 479 - 444 - 8920 p . 2 • City of Fayetteville Application Form For appointment to City Boards, Commissions, and Committees E / N �lr` t 11.1c - �(ZE (a2iLL� Name Spouse name (If applicable) OccupationlEmp oyer Name -70O N . Vtt.lsol.) �� � l A-� —I 1 Resident Street Address C State Fp-c-;2 Mailing Address City State 2 ip Code Tick - I-IZZ-3 `i`1 t" 6, Yc ov r LoM Home phone # Business phone Em Add Q .Yt n 13 E s Choice of Committee ^ Length of Residency In the City Limits of F yettevllfe / Are you a Fayetteville registered voter? Yes L' No ❑ 1. What are your qualifications for serving on this committee, including education and expertise in the su bjcct matter? A- Licoxm , 2. Why would you like to be considered for appointment to this committee? % `S N O A.v o References: 1 `3 Zo3 N . L;,-%Rc - 72Z0\ Name Address Phone mZ �S O 10 Z2� 7 O - 2-tc2c ,_22, Address Phone How did you hear about the opening(s)? NWA Times C Free Weekly ❑ Accessfayettevllle.org ❑ Govemment Channel ❑ Chamber of Commerce IJ Outer `—rR- Please fill out application COMPLETELY and return to: City Cleric's Division 113 W. Mountain Street, Fayetteville 72701 Fax to 716-7695 or Email to city clerk @ci.fayetteville.ar.us If you have any questions call 575.6323 Office Use Only: -- -- • Tenn Begins: ...- -T Appointed: Term Exoirns: Replaced: City of Fayetteville Application Form 11 `For appointment to City Boards, Commissions, and Committees STeven R . Hm �S 1 C�nSi;vwa- owvnec/Paa4ner I �eal�lyyreekS .com Name Spouse name (if applicable) Occupation/Employer Name 318 Riverl n Dr . Fa c}tevllle AR 97703 Resident Street Address city State Zip Code Mailing Address City State Zip Code W79 .1fl ) 4DIIS 1-1'79 . 81♦ 1 . B17V (%oyn Home phone # Business phone Email Address A`+' P CoMen',SSior` are' ihears Choice of Committee / Length of Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes LlL No ❑ 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? See Aaclrecl • 2. Why would you like to be considered for appointment to this committee? See a}taAed 'irmsoS . 5949 References: Dr. Ri.' Worrelk �ean � C+]ab. M. WaHor, Colley oV Business , 301 I ta;nr�s %W9.)1UoCA, FcyeJev, lie, A ri-irm Name Address Phone Gari Neal , N4;re.and CEO, 3;9ac+ure. Bank , PO Box 4SS0, Vv,1Acv1l1e, Atq)903 494 . (ool . 6313 Name �/ Address Phone How did you hear about the opening(s)? NWA Timos LY Free Weekly ❑ Accessfayettevillo.org ❑ Government Channel ❑ Chamber of Commerce U Other❑ Please fill out application COMPLETELY and return to: City Clerk's Division 113 W. Mountain Street, Fayetteville 72701 Fax to 718-7695 or Email to city_clerk @ci.fayetteville.ar.us If you have any questions call 575-8323 • Office Use Only: Term Begins: Appointed: Term Expires: Replaced: Terminated: Resigned: • ADDITIONAL INFORMATION FOR APPLICATION SUBMITTED BY: STEVEN R. HINDS I . What are your qualifications for serving on this committee, including education and expertise in the subject matter? I am an owner/partner of Healthygreeks.com that has been providing food delivery service to fraternities and sororities at the University of Arkansas for three semesters (approx. 18 months). In addition, I am President of Hinds Consulting, a company that provides marketing and public relations services to its clients. Prior to this. I was President of a local marketing/advertising agency in Fayetteville and previously served at Arvest Bank, Fayetteville, for nine years as Vice President of Marketing and Public Relations. My formal education includes two degrees from the University of Arkansas - a bachelor's degree from the Sam M . Walton College of Business and a master's degree from the College of Education and Health Professions. 2. Why would you like to be considered for appointment to this committee? My interest in serving on the Advertising and Promotion Commission lies in my desire to see the City of Fayetteville continue to be a vibrant, economic engine for • this area. I am proud of the accomplishments of the Fayetteville Convention & Visitors' Bureau and would like to offer my expertise and insight when the opportunities arise about additional ways to promote tourism in Fayetteville. • City of Fayetteville Application Form • For appointment to City Boards, Commissions, and Committees eARnJ Name Spouse name (if applicable) Occupation/Employer Name Resident Street Address City State Zip Code !!!sotly � Mailing Address City State Zip Code _ L� c« . 2233 �a �� ..�, � a �c .—� 0 5� . Q. Home phone # Business phone Email Address Choice of Committee ,,,�{{�� Length of Residency in the City Limns of Fayetteville Are you a Fayetteville registered voter? Ye3ZV No ❑ 1 . What are your qualifications for serving on this committee, including education and expertise in the subject matter? ANA m.6,nrT 7---) r ezQ ,Z C I^.� ( GE'J—, NC'�/�( NaCZ 1 ( 9-0S S xf.ku- Fi u SN NtsS I • (,yC�CatJS E�IF\/T` e tFTr=�yrye� �, /� Na � NC-7 Z� fi � ,u\� , o rce—s . 2. Why would you like to be considered for appointment to this committee? T 6'0�-z L. ep�41E/ ;�' V , E fit/ S i C S-o LV t4 /1 ( Yi' eco d 7 References: SC /f-% Address W Phone Name G ',CIJII�� Address Phone Sc�. LL .�tSfr How did you hear about the opening(s)? NWA Tlmes ❑ Free Weekly ❑ Accessfayetteville.org ❑ Government Channel ❑ Chamber of Commerce ❑ Please fill out application COMPLETELY and return to: City Clerk's Division 113 W. Mountain Street, Fayetteville 72701 Fax to 718-7695 or Email to city_clerk @ci.fayetteville.ar.us If you have any questions call 575.8323 • Office Use Only: Appointed Terminated Term Expires Replaced • T greenvalley DEVELOPMENT One East Center Street, Suite 275, Fayetteville, AR 72701 479 .442 . 8885 May 22, 2009 City of Fayetteville Advertising & Promotions Commission 113 W. Mountain Street Fayetteville, AR 72701 A&P Commissioners : I am writing to personally recommend Mr. Brandon Karn as a member • to the Fayetteville A&P Board . As a local business owner of 7 years, he represents the "Heart of Fayetteville" and understands what we as a city want to reflect to our citizens, other cities, and tourists as well . I have worked with Brandon on a number of projects with Green Valley and the FEDC. Brandon is a successful business person with shops in Fayetteville and his Ben and Jerry's Ice Cream store and another coffee shop in Branson. We can use the experience he has gained in the Branson market to forge partnerships to make this entire region a "destination". Therefore, I ask that you appoint Mr. Kam to the open seat on the Fayetteville A&P Commission board . Please contact me should you have any questions or need further information Sincerely, Steve Rust, President Green Valley Development