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Home My WebLink About2009-05-11 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, May 11 , 2009, at 2 :00 p.m. in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION May 11 , 2009 2:00 p.m. Town Center L Call to Order - Chairman Pat Gazzola II. Reports A. Approval of Minutes for April 13, 2009 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams • C. Clinton House Museum Report — Kelli Nixon D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells Ill. Old Business IV. New Business A. General discussion of Walton Arts Center V. Adjourn ADVERTISING AND PROMOTION COMMISSION • REGULAR MEETING April 13, 2009 Commissioners Present: Neal Crawford, Lioneld Jordan, Tim Freeman, and Pat Gazzola Commissioners Absent: Bob Davis, Maudie Schmitt, and Robert Rhoads Staff Present: Sandra Bennett, Allyson Twiggs Dyer, Kelli Nixon and Marilyn Heifner CALL TO ORDER Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April 13 at the Fayetteville Town Center at 2 :00 p.m. MINUTES Moved by Crawford, second by Jordan to approve the minutes of the March 9, 2009 meeting. Motion carried. HMR COLLECTIONS Marilyn presented HMR collections for March. Collections were up 4. 18%. Year to date collections are up 1 .56%. Hotel collections were up 8 .28% in March and year to date down - 1 .29%. Restaurants collections were off -3 .02% in March and year to date are off -4.75%. FINANCIAL STATEMENTS • In the absence of Keith Glass, Marilyn presented financial statements for February 09. Revenue for A & P commission was up and expenses were being held down. Moved by Jordan, second by Crawford to approve the financials. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the City Prosecutor' s office collected $3,834.28 in March. Total collected year to date was $ 19,711 .06. Total outstanding taxes are $26, 174 and 2 businesses with no amounts because they haven't submitted forms to the Accounting office. Marilyn reported that 45 restaurants did not pay taxes in March and 23 are at the prosecutor. Thirty-four are closed. CLINTON HOUSE MUSEUM REPORT Kelli Nixon reported on Women's History Month with art display by Virmarie Depoyster. Spring break showed an increase in attendance at the Museum. Natalie McAnally is working on National Register of Historic Places application. May is National Heritage Month and the museum will be expanding exhibits with the help of Special Collections at the U of A. VISITOR BUREAU Allyson Twiggs Dyer reported that the Visitor Center had premiered the bike rental program with the Mayor, Bob Davis, Maudie Schmitt, and Tim. Walmart donated the bikes and KNWA donated the helmets. They are hosting a Hospitality Summit on April 27 at the Town Center, aimed at educational sessions . for hotels, restaurants, and attractions to increase sales and tools to maximize marketing. The Visitor Center store has been open 2 Saturdays with $200 in sales, a 322% increase in sales and a 160% increase in visitors. Wakarusa Music Festival is scheduled for the Is' of June at Mulberry Mountain. They will be using • Fayetteville hotels. TOWN CENTER Sandra Bennett reported Town Center recycling operation was in full swing with education of clients and caterers to the new procedures. New security cameras are being installed in the meeting spaces. The staff has embarked on a concentrated sales effort for high school proms and pricing for one-stop shopping for UA events. Staff is working with Brian Crowne for a New Year's Eve and Halloween concert. EXECUTIVE DIRECTOR REPORT Marilyn reported that the Governor signed the statewide heritage bill (H. B. 2009) and President Obama signed Omnibus Public Land Management Act which includes addition of the Benge and Bell routes to the national Trail of Tears historic trail. It also includes a study for the Butterfield and its inclusion in the national historic trail system. AGENCY REPORT Mike Sells reported that the new campaign was breaking in late April and into May. Visitor's Guide3 is being redesigned as is the website. Jade Gustin reported that the ad sale pages had doubled from last year. Revenue is up 70% to $ 17,500. Web site will be launching in May. • OLD BUSINESS None NEW BUSINESS Botanical Garden report Bill Dollar, president of the Botanical Garden of the Ozarks reported to the commission on the progress of the Botanical Garden and thanked them for the investment the A & P Commission made in the Garden. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • Advertising and Promotion Commission For month of April 2009 Current Year HMR Collected (2120.0912.4101 .00) $ 186,538.30 Prior Year Collected (2120.0912.4101 .01 ) $ 5,004. 15 First Security Investment Interest Revenue (2120.0912.4708.00) $ 41260.26 Total Revenues $ 195,802.71 Annual Bond Audit Expense (2120.9120.7602.60) 1 $ - Collection Expense (2120.9120.5333.00) $ (3,830.85) Bank of OK Quarterly Fee (2120.9120. 5712.00) Town Center Bond Payment (2120.9120. 5712.00) $ (553413.35) 2006 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (59,244.20) Total Check to A&P $ 136,558.51 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2006-2009 2006 2007 2007 2008 2008 2009 2009 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 164,284 $166,620 1 .42% $174,005 4.43% $166,214 -4.48% February 183,554 $150,088 -18.23% $158,693 5.58% $167, 141 5.32% March 154,067 $157,317 2.11 % $172,804 9.84% $180,027 4. 18% April 174,063 $171 ,562 -1 .43% $183,672 7.06% $191 ,542 4.28% May 174,387 $165,779 -4.94% $175,064 5.60% June 171 ,098 $177,594 3.80% $194,447 9.49% July 172,905 $173,079 0.00% $188,253 8.77% August 1602067 $160,560 0.00% $174,648 8.77% September 169,793 $172,373 1 .52% $190,244 10.37% October 196,393 $180$ 24 -8.18% $187, 125 3.77% November 193,469 $185, 111 -4.32% $1971814 6.86% December 159,842 $170,506 6.67% $174,682 2.45% Total $ 21073,923 $21030,913 -2.07% $2,171 ,451 6.92% $704,925 2.29% \filename 0 0 HMR Comparison 2005 to 2009 Using Year-End totals per HMR Report HOTELS 2005 2006 % change 2007 % change 2008 % change 2009 % change Dec 142024.64 13,284.28 -5.28% 12,577.76 -5. 10% 140112.82 12.20% 11 ,205.68 -20.60% Jan 13,738.64 132650.85 0.64% 13,965.23 2.30% 14,742.43 5.57% 15,348.22 4. 11 % Feb 17,930.90 16,006.58 -10.73% 16,534.37 3.30% 200151 .69 21 .88% 21 ,818.74 8.27% Mar 19,037.80 183941 .34 -0.50% 18,699.53 -1 .27% 20,580.28 10.06% 160764.52 -18.50% Apr 190720.73 19,000.83 -0.37% 19, 110. 12 0.56% 21 ,754.32 13.84% May 22,347.62 223796.50 2.00% 23,204.74 1 .79% 25, 145.33 8.36% Jun 22,690.02 22,060.53 -2.78% 22,705.86 2.92% 24, 187.23 6.52% Jul 180668.34 16,804.33 -9.98% 17,054.25 1 .49% 19, 170.95 12.41 % Aug 18,786.70 173513.64 -6.67% 18,081 .83 3.24% 21 ,943.24 21 .36% Sep 21 ,524.09 28, 150.74 30.78% 21 ,879.99 -22.28% 23,628.48 7.99% Oct 22,729.73 22,208.80 -2.29% 27,695.43 2.47% 261298.88 -5.04% Nov 17,073.24 17,351 .42 1 .63% 18,329.41 5.64% 14,888.88 -18.77% 228,272.45 2272769.84 -0.22% 2299838.52 0.90% 246,604.53 7.29% 65,137.16 -6.39% RESTAURANTS 2005 2006 % change Dec 137,855.28 1535658.60 11 .46% 1453851 .07 -5.08 159,628.33 9.45% 145,576.64 -8.80% Jan 126,564.43 142,675.37 12.73% 126,350. 10 -11 .44% 143,033.83 13.20% 140,054.67 -2.08% Feb 127,214.85 133,701 .96 5. 10% 133,499.96 -0.001 % 152, 102. 15 13.93% 147,514.82 -3.02% Mar 140, 166.43 153,462. 15 9.48% 145,240.82 -5.36% 159,204.50 9.61 % 153,754.22 -3.42% Apr 137,712.38 143, 149.32 7.57% 1469017.95 2.00% 160,920.52 10.21 % May 140,966.98 166,542.00 18. 14% 142,484.49 -14.44% 165,232.08 15.96% Jun 164,369.25 139,677.98 -15.31 % 142,384.44 1 .93% 157,215.53 10.42% Jul 136,906.50 152,031 .25 11 .05% 136,693.67 -10.09% 157, 564.22 15.27% Aug 139,830.39 143,807.38 2.84% 145,060.67 0.87% 163,908.68 12.99% Sep 143,215.20 158, 151 .42 10.43% 150,651 .01 -4.74% 163,974.48 8.84% Oct 146,722.98 157,626. 19 7.43% 152,987.98 -2.94% 169,637.35 10.88% Nov 133,691 .45 1370036.80 2.50% 140,563.66 2.57% 139,587.47 -0.69% 116759216.12 19781 ,520.42 6.68% 1 ,707,785.82 -4.14% 1 ,8929009.14 10.79% 586,900.35 -3.92% Keith M. Glass, CPA *d*p 2580 N. College May 5, 2009 Fayetteville, AR 72703 Fayetteville Advertising and Promotion 113 W. Mountain Fayetteville, AR 72701 Dear Board Members, I have compiled the accompanying statements of assets, liabilities, and capital - modified cash basis of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of March 31 , 2009, and the related statements of budget, revenue and expenses — modified cash basis for the period then ended, and three months then ended and the period then ended last year and three months then ended last year, and the related statements of revenue and expenses — modified cash basis for the previous twelve months, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of • Certified Public Accountants. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statement information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express anopinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the modified accrual basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, capital, budget, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Sincerely, �p • Keith M. Glass, CPA I, i i Phone: 479-571 -0811 Fax: 479-571-0812 Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis March 31 , 2009 • ASSETS Current Assets CVB Cash in Register S 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 5579622.59 Ist Security A&P General 98714 1929716.93 1 st Sec Fay Town Ctr 98722 56,310. 16 Ist Sec. Clinton House #8749 155442. 13 Ist Sec. Conv Visitor #8730 48,61 1 .58 Arvest Payroll Account #4636 272449.58 Accounts Receivable 18.48 Due From Other Funds 51048.04 Investments 1 ,788,372.46 Investment Adj to Market 14, 106.83 Total Current Assets 297059898.78 Property and Equipment Furniture and Fixtures 17,005.33 Equipment 166,502.88 CVB Building 921 ,632.37 CVB Land 198,621 .00 Building Additions 213,677.24 Accum. Depreciation (261 ,363.61 ) Total Property and Equipment 1 ,256,075.21 • Other Assets Total Other Assets 0.00 Total Assets $ 3,961 ,973.99 LIABILITIES AND CAPITAL Current Liabilities Aflac $ 188.46 Colonial Life & Acc Ins Payabl 58.89 Sales Tax Payable 58.00 Federal Payroll Taxes Payable 11 ,558.00 FUTA Tax Payable 689.92 State Payroll Taxes Payable 11682.68 SUTA Payable 13364.28 Due to Other Funds 35600.53 Due to Town Center 69089. 10 Total Current Liabilities 25,289.86 Long-Term Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 259289.86 Capital Beginning Balance Equity 318799562.33 Unresticted Fund Balance 372438.72 Net Income 1 %683.08 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis March 31 , 2009 • Total Capital 359369684. 13 Total Liabilities & Capital S 319619973.99 • • See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Revenues HMR Tax Revenue S 1775669.45 $ 1695385.47 $ 499, 153.51 $ 486.290.30 Prior Year HMR Tax Revenue 2,357. 12 3,418.66 14,228.93 199211 .81 Rental Income 405591 .55 48,383.46 105,852.87 132, 190.39 Other Income 150.00 400.01 532.67 12100.01 Travel Hero 0.00 0.00 0.00 422.28 Parking Revenue 873.00 594.00 25130.00 61291 .68 Parking Lease 0.00 0.00 3,554.56 0.00 Gift Shop Sales 700.08 285. 15 1 ,341 .37 872.64 Visitor Store 780.56 88.06 21092. 13 11183.82 Partnership Income 2,400.00 400.00 61100.00 41800.00 Admission Revenue 386.51 444.72 890.42 11147.27 Track Tickets 19.70 0.00 31155.70 33145.00 Special Projects 32450.00 0.00 91406.39 270.00 Sustainability Summit 0.00 0.00 14,000.00 0.00 Interest Income Investments 0.00 5,462.97 81004.77 17,674.88 Interest Income Checking 256.08 11188.65 829.64 41140.48 Fee Refunds 0.00 0.00 0.00 50.00 Transfer In 0.00 0.00 115,000.00 230,867.45 Total Revenues 229,634.05 230,051 . 15 7863272.96 909,658.01 Cost of Sales Clinton House Gift Shop 0.00 118.06 423.71 673.61 • Total Cost of Sales 0.00 118.06 423.71 673_61 Gross Profit 229,634.05 229,933.09 785,849.25 908,984.40 Expenses Signage- Tourism 13354.70 832.56 2,526.95 996.44 Credit Card Discounts 618.68 717.75 1 ,359.46 1 ,460. 12 Bank Charges 39.85 39.80 128.05 92. 11 Parking Expense 100.00 100.00 300.00 200.00 Advertising & Marketing 85,008.49 325918.68 1105728.26 39,469.84 Brochures 0.00 212.50 1 ,947. 19 212.50 Accounting & Legal Fees 625.00 425.00 1 ,875.00 13775.00 Office Expense 2,644. 11 653.05 5,471 .52 49081 .61 Visitor Store Exp 482.80 0.00 11809.45 336.47 Insurance & Health Benefits 5,983.67 3,096.86 9,322.80 9, 153.82 408 (P) Company Match 12004.72 452.55 33004.61 29421 .35 Car Allowance 300.00 300.00 900.00 900.00 Telephone Expense 1 ,464.32 15365.68 41121 .89 4,745.44 Postage and Shipping Expense 2,565.99 515.99 63211 .73 3,456. 10 Material & Supplies 0.00 3.08 95.85 3.08 Rent 0.00 0.00 12,000.00 12,000.00 Maintenance/Lawn 0.00 0.00 100.00 0.00 Repairs & Maintenance Expense 2,255.79 2,754.69 143123.95 11 ,680.31 Kamensky Fountain Maintenance 256.74 150.00 529.87 41 ,543.08 Linens 25556.21 3,465.68 6,777.79 6,203.02 Publications & Dues 1 , 180.00 775.00 19809.00 27195.00 • Travel/TrainingExpense 12803 .20 21721 . 19 6,324.67 10, 151 .91 Taxes & Licenses 0.00 0.00 293.50 0.00 Collections Expense 31600.53 3,456.08 109267.65 10, 110.04 Payroll Tax Expense 31358.45 31382.24 103436.86 115000.59 Convention Development 11586.75 1 ,020.00 31261 .75 1 ,520.00 Research Expense 0.00 0.00 13700.00 0.00 See Accountants' Compilation Report Fayetteville A&P Commission Statement of Revenue & Expenses - Modified Cash Basis For the Three Months Ending March 31 , 2009 • Current Month Current Month Year to Date Year to Date This Year Last Year This Year Last Year Contract Labor 33181 .25 3,468.75 9, 112.50 10,262.50 Commissions 2, 127.88 13918.90 55952.64 71607.34 Wages Expense 377426.21 367981 .49 1 10,446.22 1081449.35 Electricity Utility 5,963.41 4,338.70 1 %527.07 13,256.90 Gas Utility 22113.44 2,626.78 75647.77 8,276.28 Water Utility 575.29 704.75 19640.20 21407. 16 Cable 89.54 84.43 268.61 253.30 Security 131 . 10 200.00 721 .05 243.70 Airport Advertising 1 ,485.00 25685.00 15485.00 25685.00 Minor Equipment 936.74 25467.00 936.74 21467.00 Airport Info Booth 0.00 0.00 1 ,200.00 0.00 Botanical Gardens of the Ozark 0.00 0.00 0.00 32,831 .45 Special Proj/Ceramic Syposium 0.00 0.00 0.00 71500.00 Caring for Creation Conference 0.00 0.00 0.00 1 ,000.00 Calcasieu Rabbit Show 0.00 0.00 0.00 500.00 Coaches Clinic 345200.00 0.00 355800.00 20,000.00 4 State Volleyball 0.00 0.00 0.00 4,000.00 All Star Games 155000.00 0.00 155000.00 105000.00 Saturday of Champions 42000.00 0.00 4,000.00 4,000.00 State Soccer 1 ,750.00 0.00 1 ,750.00 17500.00 7A State Track 0.00 49046.00 0.00 5,046.00 DECA 3,000.00 0.00 39000.00 19000.00 Annie- Special Projsect 0.00 0.00 0.00 15,000.00 Solar Splash Specail Project 0.00 0.00 0.00 7,500.00 Square Gardens 0.00 35,000.00 29,244.43 54,658.47 ASCE Special Project 0.00 21409.88 0.00 29409.88 • Waterski Champion 0.00 600.00 15500.00 600.00 Dickson St Special Project 69590.00 0.00 69590.00 0.00 AR Air Museum 71000.00 0.00 7,000.00 0.00 Misc Special Project 35317.75 19627.00 39551 .09 11727.00 Bond Payments-Town Center 55,413.35 54,957.71 166,240.05 164,873. 13 Trustee Expense 0.00 0.00 19125.00 27250.00 Transfer OUt 0.00 0.00 115,000.00 230,867.45 Total Expenses 303,090.96 213,474.77 7667166. 17 898,879.74 Net Income $ (73,456.91 ) $ 169458.32 $ 19,683.08 $ 10, 104.66 • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2009 Current Month Year to Date Revenues HMR Tax Revenue $ 1779669.45 77.37 $ 499, 153.51 63.48 Prior Year HMR Tax Revenue 29357. 12 1 .03 14,228.93 1 .81 Rental Income 409591 .55 17.68 105,852.87 13.46 Other Income 150.00 0.07 532.67 0.07 Parking Revenue 873.00 0.38 2, 130.00 0.27 Parking Lease 0.00 0.00 32554.56 0.45 Gift Shop Sales 700.08 0.30 1 ,341 .37 0. 17 Visitor Store 780.56 0.34 22092. 13 0.27 Partnership Income 2,400.00 1 .05 6, 100.00 0.78 Admission Revenue 386.51 0. 17 890.42 0. 11 Track Tickets 19.70 0.01 3, 155.70 0.40 Special Projects 3,450.00 1 .50 91406.39 1 .20 Sustainability Summit 0.00 0.00 14,000.00 1 .78 Interest Income Investments 0.00 0.00 8,004.77 1 .02 Interest Income Checking 256.08 0. 11 829.64 0. 11 Transfer In 0.00 0.00 115,000.00 14.63 Total Revenues 229,634.05 100.00 7869272.96 100.00 Cost of Sales Clinton House Gift Shop 0.00 0.00 423.71 0.05 Total Cost of Sales 0.00 0.00 423.71 0.05 Gross Profit 2299634.05 100.00 7859849.25 99.95 *Expenses Signage- Tourism 1 ,354.70 0.59 25526.95 0.32 Credit Card Discounts 618.68 0.27 19359.46 0. 17 Bank Charges 39.85 0.02 128.05 0.02 Parking Expense 100.00 0.04 300.00 0.04 Advertising & Marketing 855008.49 37.02 1105728.26 14.08 Brochures 0.00 0.00 12947. 19 0.25 Accounting & Legal Fees 625.00 0.27 11875.00 0.24 Office Expense 29644. 11 1 . 15 5,471 .52 0.70 Visitor Store Exp 482.80 0.21 19809.45 0.23 Insurance & Health Benefits 59983.67 2.61 99322.80 1 . 19 408 (P) Company Match 19004.72 0.44 39004.61 0.38 Car Allowance 300.00 0. 13 900.00 0. 11 Telephone Expense 19464.32 0.64 45121 .89 0.52 Postage and Shipping Expense 2,565.99 1 . 12 69211 .73 0.79 Material & Supplies 0.00 0.00 95.85 0.01 Rent 0.00 0.00 12,000.00 1 .53 Maintenance/Lawn 0.00 0.00 100.00 0.01 Repairs & Maintenance Expense 2,255.79 0.98 14, 123.95 1 .80 Kamensky Fountain Maintenance 256.74 0. 11 529.87 0.07 Linens 29556.21 1 . 11 61777.79 0.86 Publications & Dues 1 , 180.00 0.51 1 ,809.00 0.23 Travel/Training Expense 17803.20 0.79 63324.67 0.80 Taxes & Licenses 0.00 0.00 293.50 0.04 Collections Expense 3,600.53 1 .57 10,267.65 1 .31 Payroll Tax Expense 31358.45 1 .46 10,436.86 1 .33 • Convention Development 11586.75 0.69 31261 .75 0.41 Research Expense 0.00 0.00 19700.00 0.22 Contract Labor 3, 181 .25 1 .39 92112.50 1 . 16 Commissions 2, 127.88 0.93 59952.64 0.76 Wages Expense 37,426.21 16.30 1109446.22 14.05 Electricity Utility 51963.41 2.60 192527.07 2.48 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Three Months Ending March 31 , 2009 Current Month Year to Date Gas Utility 2, 113.44 0.92 79647.77 0.97 Water Utility 575.29 0.25 11640.20 0.21 Cable 89.54 0.04 268.61 0.03 Security 131 . 10 0.06 721 .05 0.09 Airport Advertising 19485.00 0.65 11485.00 0. 19 Minor Equipment 936.74 0.41 936.74 0. 12 Airport Info Booth 0.00 0.00 1 ,200.00 0. 15 Coaches Clinic 34,200.00 14.89 353800.00 4.55 All Star Games 152000.00 6.53 15,000.00 1 .91 Saturday of Champions 47000.00 1 .74 41000.00 0.51 State Soccer 17750.00 0.76 1 ,750.00 0.22 DECA 37000.00 1 .31 3,000.00 0.38 Square Gardens 0.00 0.00 29,244.43 3.72 Waterski Champion 0.00 0.00 1 ,500.00 0. 19 Dickson St Special Project 61590.00 2.87 6,590.00 0.84 AR Air Museum 7,000.00 3.05 7,000.00 0.89 Misc Special Project 3,317.75 1 .44 31551 .09 0.45 Bond Payments-Town Center 55,413.35 24. 13 166,240.05 21 . 14 Trustee Expense 0.00 0.00 11125.00 0. 14 Transfer OUt 0.00 0.00 115,000.00 14.63 Total Expenses 303,090.96 131 .99 766, 166. 17 97.44 Net Income $ (73,456.91 ) (31 .99) $ 1 %683.08 2.50 • • See Accountants' Compilation Report Fayetteville A P Commission Stmt of Bud0et. Revenue, end Expense-Modified Cash Basis Month Ending March 2009 • Z009 2009 2009 2009 March Mamh 2008 Pnnuel Budget Year To Date Year To Date Ya Mantel Monthly MonthlyYear To Date M Budget d AActualBMantelBudget AaualActual Budget Revenue HMR Tax Revenue 1,954,305.90 442417.00 499,153.51 1.455,152.19 150)09.00 1",669.45 488,280.30 Prior Year HMR Tax Rev 12,506.00 14,228.93 4,166.00 2,357.12 19,211.81 Interest 50,000.00 1,248.00 8.004." 41,995.23 416.00 17,674.88 Band Refund 5.000.00 - - 5.000.00 Other-Visitor Guide ad 20,000.00 - - 20,000.00 Rent Income 8,250.00 2.750.00 8,287.21 Miss Income - 3,463.73 (3.463.73) 3.400.00 600.00 SusathaNlily Summit 14,000.00 Investment Fund Transfer - FundTransferforCVB - - - 100,000.00 Square Garden Carry: 29.245.00 - - 29,245.00 Interest Inc Checking 501.38 (501.381 147.63 327822 Total 2.058.550.90 456,171.00 547,602.32 155,291.00 186,324.20 635.342.42 Expenses Transfers Tovn Center Fumtl 671,079.39 167.694.01) 165,240.05 504.639.34 55,898.00 55,413.35 164,873.13 Bond Audit Exp 2.000.00 - - 2,000.00 Bond Paying Agent Fe 6.000.00 1,500.00 1,125.00 4,875.00 Wakmanb Camp Ins 2.520.00 - - 2.520.00 Calledion Exp 40.61826 9,228.00 10.267.65 30350.61 3.142.00 3.800.53 10,110.04 Transfer to CV!) 309,948.22 100,000.00 100000.00 209,948.22 230.000.01) Transfer to Clinton Ha 32,264.60 32,264.00 15.000.00 17,264.60 Peace Fountain Maint 10000.00 2,750.00 109.25 9,890.75 500.00 109.25 41,543.08 Salaries 80.431.00 20,106.00 17,919.16 62,511.84 6]02.00 6,084.16 16.342.02 Payroll Tex Exp 7,125.00 1,"9.00 1,558.16 5,566.84 593.00 482.55 1.605.07 Insurance-HeaIN 3,403.24 849.00 864.92 2,538.32 283.00 638.69 560.37 401K Match 2.412.93 603.00 537.56 1,075.37 201.00 182.52 431.30 CarAminee 3.600.00 900.00 900.00 2,700.00 300.00 300.00 500.00 Advertising B Mantuan 375.000,0 55,000.00 108,962.26 266,037.74 25.000.00 85,008.49 39,157.50 Airport Info BgoN 5,20000 1,200,0 1,200.00 4,000.00 Airport Advertising 5.940 OD - 1485.00 4,455.00 1.485,(1 2.685.0D Brochures 100,000.00 10,000.00 1,947.19 98,052.81 5.000.00 212.50 Website Update 10.000.00 2,000,0 - 10,000.00 Sipnape- Tourism 10.000.00 1,000.00 2.526.95 7,473.05 1,000.00 1,354.70 886." Publication E Dues 2.045,00 725.00 734.00 1,311.00 125.00 280.00 500.00 Trevennaming 2.500.00 1,500.00 1,900.34 599.66 1,200.00 501.41 646.39 OBrte Sup B printnB 1.000.00 300.00 1,000.00 100.00 282.n • Postage 20,000.00 4,000.00 6,19633 13,603.67 2,000,00 2,656..49 3,322.31 Professional Services 7,500.00 1,875.00 1,875.00 5,625.00 625.00 625.00 1,775.00 Slraepic PamBng 300.00 300.00 Audit Expense - TormCenterGardens 20,000,0 4,998.00 - 20,000,0 1,686.00 Botanical Garden - - 32831.45 Square Gardena 29.245.00 29,245.00 29,244.43 0.57 54,656.47 Air Museum 7,000.00 - 7,000.00 - 7,000,0 Special Prostate - 4,909.ae Calcasieu Rabbit Show - - 500,00 Ceramics Symposium - - 7.50(1.00 UA Baseball Regional 12.500.00 Clark Valley Tristram 1,000.00 - - 1,001),0 Dua hon 5,000.00 - - 5,000.00 Dickson St Music Fest 20.000.00 - 6.590.00 13,410,0 6,59D,0 DELA ManteWg Fash 3,000.00 3.000.00 3,000.00 - 3,000.0 3000.00 1,000.00 4 State Voueyball Cassa - - - 4,000.00 NCAA Tack Outdoor 10.000.00 - - 10,000.00 1,000.00 AIISlar Games 15.000.00 - 15,000.00 - 15,000.00 10.000.00 AR H.S. Coaches Coni 30000 W 30.000.00 30000.00 - 30,000.00 30000,0 20.000.00 Saturday of Champion 4,000.00 - 4,00.01) - 4.000.00 4.00(1.00 NWA Coaches Clinic 6.000.00 6,000.00 5,800.00 200.00 6.000.00 4,200.00 Sate Soccer Finals 1,750.00 - 1750.00 - 1,750.00 1,500.00 7A Sate Track Meet - - 1.000.00 SEC Tends Toumame 1,500.00 - 1,500,00 Fayetteville Night Jam 5,000.00 - - 5.000.110 Ozark Milliary Museuf. 1.500.00 - - 1,500.00 Joe Martin Stage Rase 3,000.OD - - 3,000.00 State Master Gardner Com, - - Mt. Sequoyah Coning for Creation _ Solar Splash 5,000.00 - 5,000.00 7,500.00 Thea"Squared 2.000.00 2,000.00 - 2.00(1.00 2,000) Walton Ams Canter Bn 10.000.00 10,000.00 - 10.000.00 10,000.00 15,000.00 Water-Sid ReBicndl Champ - 1,500.00 (1,500.00) fiW.IMI Youth Slow POO World Series - Miss Equip 50,000.00 5.000.00 938.74 49,63.26 5,00.00 936.74 2.467.00 Repair d Maatenance 75.000.00 18,750.00 - 75.000.00 6,250.00 Depreciation Exp 20,000.00 4,995.00 - 20,000.00 1,665.00 Contrast Lebo _ 8,250.00 (8.250.00) 2,750.00 8.250.01) Unallocated Revenues 10,167.68 10.167.88 Bank Charges - 30.00 (30,00) 10.00 23.91 Taxes 8 Licenses Total 2.058.550.52 529.261.00 554449.99 168,250.00 233,959.38 692,683.63 • See Compilation Letter Clinton House Museum Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2009 2009 2009 2009 2009 March March 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Balance from prior ye: 23,500.00 23,500.00 - 23,500.00 Transfer from A&P 32,264.60 15,000.00 15,000.00 17,264.60 30,000.00 Admission 4,807.64 1 ,200.00 646.51 4,161 .13 400.00 386.51 1 ,147.27 Special Events 500.00 123.00 - 500.00 41 .00 Gift Shop Sales 6,000.00 1 ,500.00 1 ,334.81 4,665.19 500.00 700.08 1 ,077.64 Interest - 35.04 (35.04) 13.31 139. 16 Other Income 150.00 25.00 18.00 132.00 Total 67,222.24 41 ,348.00 17,034.36 941 .00 1 ,099.90 32,364.07 Expenses Salary+Benefits 34,180.00 8,505.00 7,818.30 26,361 .70 2,835.00 21472.36 81997.39 Payroll Tax Exp 2,625.00 657.00 738.18 1 ,886.82 219.00 249.98 867.98 Insurance-Health 3,403.24 849.00 27.00 3,376.24 283.00 6.00 905.88 401K Match 850.00 211 .00 - 850.00 71 .00 193.75 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3500 - - Water 400.00 100.00 111 .40 288.60 35.00 37.05 105.90 Gas 1 ,400.00 787.00 534.47 865.53 251 .00 138.36 743.09 Electricity 750.00 142.00 153.56 596.44 36.00 51 .41 114.80 Telephone 1 ,200.00 300.00 244.94 955.06 100.00 95.38 377.47 Materials & Supplies 1 ,200.00 300.00 551 .63 648.37 100.00 100.26 97.23 Credit Card Discount: 500.00 123.00 121 .00 379.00 41 .00 39.25 118.55 Bank Charges 100.00 26.00 38.35 61 .65 8.00 9.95 19.90 Security 264.00 66.00 65.55 198.45 22.00 21 .85 43.70 Maintenance/Lawn 500.00 150.00 100.00 400.00 50.00 Repair/Maintenance 1 ,000.00 100.00 - 1 ,000.00 126.64 Sales Tax 500.00 123.00 - 500.00 41 .00 205.00 Special Projects 600.00 150.00 155.75 444.25 50.00 155.75 501 c3 Application - - - Publications/Dues 250.00 100.00 50.00 200.00 TraveVlYaining 500.00 - 100.00 400.00 Gift Shop Items 5,000.00 1 ,500.00 423.71 4,576.29 673.61 Misc - - - Minor Equipment - - - Total 67,222.24 26,189.00 23,233.84 41142.00 3,377.60 25,590.89 See Compilation Letter Convention Visitors Bureau Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2009 2009 2009 2009 2009 March March 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 309,948.22 100,000.00 100,000.00 209,948.22 100,000.00 Interest 600.00 150.00 151 .27 448.73 50.00 54.81 284.98 Bus Tour Income - - 3, 136.00 Partnership Dues 8,000.00 3,200.00 6, 100.00 1 ,900.00 1 ,600.00 2,400.00 4,800.00 Travel Hero 2,500.00 1 ,000.00 - 2,500.00 422.28 Vist. Ctr. Store 12,000.00 1 ,500.00 2,069.25 9,930.75 500.00 780.56 1 ,186.81 Admission Revenue - 273.35 (273.35) Other Income 519.70 (519.70) 219.70 3,665.00 Total 333,048.22 105,850.00 112,249.57 2,150.00 3,455.07 110,359.07 Expenses Salary+Benefits 198,321 .00 45,765.00 47,221 .57 151 ,099.43 15,255.00 15,919.18 45,483.18 Payroll Tax Exp 17,848.89 4,155.00 4,288.99 13,559.90 1 ,385.00 1 ,381 .46 41299.58 Insurance-Health 16,928.70 4,230.00 4,420.35 12,508.35 1 ,410.00 1 ,545.95 4,112.03 401K Match 5,949.63 1 ,485.00 1 ,366.50 4,583.13 495.00 455.50 1 ,023.57 Rent - - Utilities - - Telephone 7,500.00 1 ,875.00 1 ,667.35 5,832.65 625.00 636.84 2,234.57 Electricity 4,000.00 999.00 1 ,430.86 2,569.14 333.00 333.69 1 ,179.48 Water 550.00 135.00 130.12 419.88 45.00 85.77 174.54 Postage - - Conv & Tourism Develop 23,585.00 5,500.00 3,261 .75 20,323.25 500.00 1 ,586.75 1 ,520.00 Travel & Training 32,045.00 9,615.00 5,193.45 26,851 .55 2,875.00 1 ,301 .79 9,488.85 Publications/Dues 3,020.00 11170.00 1 ,025.00 1 ,995.00 900.00 1 ,695.00 Repair/Maintenance 2,000.00 400.00 1 ,764.38 235.62 136.56 174.80 Office Supp/Printing 6,000.00 1 ,500.00 3,304.20 2,695.80 500.00 2,126.33 2,606.14 Tracking Sflware/Maint 1 ,700.00 - - 1 ,700.00 Credit Card Discounts 750.00 186.00 348.51 401 .49 62.00 204.92 290.26 Taxes & Lioenses(ASCAF 300.00 300.00 293.50 6.50 Visitor Ctr Store ltms 8,000.00 1 ,998.00 1 ,809.45 6,190.55 666.00 482.80 336.47 Education Reimbursemen 3,000.00 - - 3,000.00 Bank Charges 350.00 87.00 29.85 320.15 29.00 9.95 28.40 Parking Expense 1 ,200.00 300.00 300.00 900.00 100.00 100.00 200.00 Research Exp - 1 ,700.00 (1 ,700.00) Special Project - 3,162.00 (3, 162.00) 3,162.00 4,046.00 Transfer Out - - Total 333,048.22 79,700.00 82,717.83 24,280.00 30,369.49 78,892.87 Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending March 2009 • 2009 2009 2009 2009 March March 2008 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 112,062.00 98,875.87 349,374.13 37,354.00 37,841 .55 447,563.63 Interest - Checking 1 ,000.00 249.00 141 .95 858.05 83.00 40.33 1 ,195.52 Parking Revenue - - - Daily 8,000.00 1 ,998.00 2,130.00 5,870.00 666.00 873.00 17,835.46 Leases 10,000.00 3,550.00 3,554.56 6,445.44 Other Income - 0.94 (0.94) 8,820.96 Sales Tax Exp (4,000.00) (999.00) (1 ,273.00) (2,727.00) (333.00) (3,230.00) Less Returns & Allowance - - - Special Projects 6,205.05 5,000.00 5,956.39 248.66 1 ,100.00 Misc Revenue - - Transfer 4,921 .04 Total 469,455.05 121 ,860.00 109,386.71 37,770.00 38,754.88 478,206.61 Expenses Salary+Benefits 170,515.00 39,364.00 37,487.19 133,027.81 13,116.00 12,950.51 153,620.82 Commissions 30,000.00 7,500.00 5,952.64 24,047.36 2,500.00 2,127.88 31 ,335.23 Contract Labor 7,200.00 1 ,800.00 862.50 6,337.50 600.00 431 .25 7,187.50 Payroll Taxes 18,046.35 4.164.00 3,851 .53 14,194.82 1 ,388.00 1 .244.46 16,432.75 Credit Card Discounts 3.500.00 873.00 889.95 2,610.05 291 .00 374.51 3.668.95 Insurance 16,928.70 4,230.00 4,470.35 12,458.35 1 ,410.00 4,252.85 14,016.47 401K Match 5,115.00 1 ,278.00 1 ,100.55 4,014.45 426.00 366.70 3,854.47 Utilities - - - Water 8,000.00 2,290.00 1 ,398.68 6.601 .32 601 .00 452.47 7,717.83 Phone 9,500.00 2,380.00 2,209.60 7,290.40 795.00 732.10 8,777.87 Electricity 65,000.00 14,103.00 17,942.65 47,057.35 3,803.00 5,578.31 66.263.14 Gas 13.000.00 7,532.00 7,113.30 5,886.70 2,390.00 1 ,975.08 12,666.32 Cable 1 ,080.00 270.00 268.61 811 .39 90.00 89.54 1 ,043.77 Aftostage 135.00 135.00 98.00 37.00 133.79 ontract Services - - - Linens 27,000.00 6,702.00 6,777.79 20,222.21 3.465.00 2,556.21 26,774.85 Outside - - - Repairs & Maintenanc 75,000.00 18,750.00 12,507.06 62,492.94 6,250.00 2,266.72 78,606.42 Materials & Supplies 5,000.00 1 ,400.00 - 5,000.00 400.00 Office Supplies/Printing - 1 ,719.94 (1 ,719.94) 417.52 6,506.77 Advertising 3.000.00 1 ,750.00 1 ,766.00 1 ,234.00 3,211 .84 Travellfraining 500.00 400.00 (869.12) 1 ,369.12 200.00 371 .78 Building Insurance 5,800.00 - - 5.800.00 14.267.00 Taxes & Licenses 3,035.00 - - 3,035.00 1 ,985.00 Special Projects - 233.34 (233.34) 4,013.39 Misc 10.00 - - 613.33 Bank Charges 100.00 16.00 29.85 8.00 9.95 109.45 Depr Expense - - - 4,403.48 Security 2,000.00 - 655.50 109.25 4,659.33 Transerin - 867.45 Total 469,455.05 114,947.00 1116,465.91 37,733.00 35,935.31 473,109.00 0 FAYETTEVILLE THE CT' OF FAYETTEVILLE. ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners Lioneld Jordan, Mayor City Council CC : Paul Becker, Finance Director Casey Jones, City Prosecutor Marsha Hertweck, Accounting Director FROM: Kit Williams, City Attorney DATE: May 5, 2009 RE: Overdue HMR tax collection The City of Fayetteville Accounting Department working with the City • Prosecutor' s Office set a record by collecting $26,141.28 in overdue HMR taxes in April . What is also very good news is that 11 of 29 cases shown on the attached Prosecutor' s Report have fully paid their overdue taxes so their cases are now closed . I was asked about the Cosmopolitan Hotel during the April 6th A & P Commission meeting. The Cosmopolitan had already made a $2,800.00 payment on 2nd Aril 2 to our Accounting Department.April g p t. After a letter from the City Prosecutor, they paid another $2,768 .00 on April 21s` and have now fully paid the $ 12,867 .34 that had been late. Although they had been late with both their local alcohol tax as well as the HMR taxes, the City' s efforts through its Accounting Department and finally the City Prosecutor secured full payment without disrupting the ' Cosmopolitan ' s business by revoking their alcohol permit or taking other disruptive action: The City' s goal remains to work with our hotels and restaurants to ensure full and timely remittance of . all city taxes (including HMR taxes): We certainly will be more patient with a long established business which does not have a poor record of timely payment of taxes. That is how we satisfactorily handled the Cosmopolitan issue. The total year-to=date collection of overdue HMR taxes stands at $45,852.34 for the first four months of 2009 . • CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDY FINKLEA CITY PROSECUTOR MEMO OFFICE ADMINISTRATOR E-mall: hotcheck@ci.fayetteville.ar.us BRIAN THOMAS 101 W. Mountain, Suite 202 FAYETTEVILLE, ARKANSAS 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 575-8777 (479) 575-8778 (479) 575-8374 (479) 575-8375 Hol Checks: (479) 5754254 TO: K. Williams FAX # : (479) 575-8373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 4, 2009 RE: Status of Active HMR cases 1 . Acambaro Four Jesus Socarro Paid: $6132.00 Current Balance: $2,036 Trial Date: 5/13/09 • 2. Baskin Robbins Robert Szlemko Active Criminal Summons Current Balance: $ 1 ,646. 12 3 . Brenda's Drive In Christopher A. Legg Paid in fiill: $634.00 Collin L. Wilkins Case Closed 4. Bourbon Boys Brad C. Murphey Paid: $200.00 Current Balance: $596.40 5 . Butcher Block Gary W. Bell Court Ordered to pay $200 Per Month Current Balance: $ 1 ,871 .28 Pending Contempt of Court 6. China Garden Jeff Shen Active Criminal Summons 7. Club Drifters Sheila Shadrick Paid in full: $ 148.52 Case Closed 8. Cosmopolitan Hotel Robert Willard Paid in full: $ 12,867.34 Richard Alexander Case Closed • 9. Dart Room John Faubus Paid in full - $409 John M. Dortch All Cases Closed William E. Gran • K. Williams April 3, 2009 Page 2 10. Dominoes Pizza Lloyd Hardison Current Balance: $5,390.66 TD: 5/6/09 11 . Froggy's Rodney A. Hall Paid: -0- Current Balance: Forms not submitted to Accounting Arraignment: 3/30/09 — No Show — FTAS Warrant — Served-Arraignment: 5/11/09 12. Fuzzy's Restaurant Frank Giardino Paid: -0- Court ordered to pay $75 per Month Current Balance: $771 .68 • 13. Gullett's Gourmet Grant B. Gullett Paid in full: $ 1511 .04 Case Dismissed 14. Hogwild Pizzeria Chadwick S. Mackey TD: 6/03/09 David S. Mackey Arraignment: 3/30/09 — No Show — FTAS Warrant Current Balance: $ 1,532.00 15. JCB Catering/RX Catering Jarrod C. Butler Paid: -0- Current Balance: $6,720.20 Set for Trial: 12/03/08 — Guilty. Ordered to Pay $200.00 a month Active Contempt of Court 16. La Palmas Vicente Perea Active Criminal Summons No Forms turned in 17. Little Bread Company Hannah D. Withers Criminal Summons James B. Gitchel Criminal Summons Arraignment: 5/29/09 • 18. Los Cuates Maria Richard Active Criminal Summons No forms turned in d Kit. Williams April 3, 2009 Page 3 • 19. Lou Lou's Fish Shack Scott E. Bowman Paid in Full: $849.24 Drew M. Christie Case Closed Jason M. Collins Andrew A. Hague 20. Mama Deans Soul Food Terry L. Morrison TD: 5/06/09 Meneria Morrison TD: 5/06/09 Paid: -0- Current Balance: $857.00 21 . On The Rocks Richard E. Reynolds Paid in full : $803 .00 Case Closed 22. Pho Quyen Duc K. Ho Paid in full: $ 1224.00 Thuc K. Ho Case Closed 23 . Seafood Market Bar/Grill Craig Dowd TD: 4/22/09 —No Show Paid: -0- Current Balance: $6,072.60 24. Shanghai Chinese Rest. Jeff Shen Active Criminal Summons • No Forms turned in 25. Smiling Jack's Fresh Foods Jack R. Stewart Paid in full: $400.80 Case Closed 26. Table 5 Clarice R. Whitmore Paid in full: $ 118. 12 Manuel L. Whitmore Case Closed 27. The Perk on Wedington Shea A. Hamm Paid: -0- Current Balance: $799.32 Arraignment: 4/13/09- No /13/09- No Show 28. Willco One Stop J. Rex Williams Paid in full: 45.22 Case Closed 29. WOW Japanese Bistro Chong Kim Trial Date: 5/20/09 Paid: 799.00 Current Balance: $987.00 TOTAL: $26,141.28 • • Clinton House Museum Monthly Report April 2009 Kelli Nixon, Director of Marketing The Clinton House Museum had a total of 121 visitors in April 2009 . Domestic : 50 Arkansas, 6 California, 1 Florida, 2 Idaho, 1 Illinois, 2 Indiana, 2 Iowa, 4 Kansas, 8 Missouri, 1 Minnesota, 6 North Carolina, 1 New York, 6 Oklahoma, 1 Oregon, 4 Pennsylvania, 1 Tennessee, 6 Texas, 2 Vermont, 3 Washington, 2 Wisconsin . International: 1 Argentina, 2 Asia, 2 Austria, 1 Czech Republic, 2 England, 1 Mexico, 3 Paraguay. April 1 -3rd, attended Arkansas Museum Association Conference in Little Rock. Meet with Karen Van Horn, Marilyn Heifner and Natalie McNally to finish the application for determination of Historic Registry. Sent application off on April 10th . • Went to University of Arkansas Special Collections to research additional photos of the Clinton's for the museums expanded collection . Gave an interview with Bill Bowden of the Arkansas Democrat Gazette for article . Published April 27, 2009 . Meet with Marilyn Heifner and Daniel Keeley on the First Lady Flower Garden Master Plan. Prepared the yard and flower beds for photo shoot of museum for the publication At Home in Arkansas . The museum will have a prominent placement in the publication. The photo is set to run in the June edition. Helped to organize dinner for 20 Arkansas Tourism Welcome Center folks here in the museum on April 22nd . Gave interview with reporter from the Arkansas Traveler. Story to run in the next edition. • April 29th gave a presentation to the noon Lions Club on the museum and the incoming gardens . • Added new merchandise to the museum gift store . One of the items is a collector's edition comic book, Female Force, Hillary Clinton. Preparing items in collection for the museums expanded Clinton exhibits. Items include many campaign buttons and other campaign memorabilia, publications such as Time, Newsweek, and US News and World Report. All of the items must be cataloged and recorded before they are a part of the new exhibits. Preparing for May celebration of Arkansas Heritage Month. The museum will honor Arkansas with a celebration on Saturday May 161h. Additionally, the museum will honor all military personnel on May 16th with free admission. • • 1 Activity Report From: 04/01/2009 To: 05/01/2009 YSON Convention 4/9/2009 Destination Marketing Association International Ms Jill Calabria attended CEO Forum E-Mail 4/8/2009 American Trails Terry Eastin National Trails Symposium about helping with a fall conf File Note 4/10/2009 Allyson Twiggs-General Bike Rental-VC announced bike rental program at VC 4/22/2009 Walton Arts Center Terri Trotter attended announcement of new CEO Meetln 4/3/2009 Fayetteville Forward Summit attended dream session at CCE 4/13/2009 Allyson Twiggs-General Dede Peters-First Thurs Gallery Walk about us participating with local musicians 4/14/2009 Allyson Twiggs-General Or Jeff Murray-ExecEd UA staff and i attended lunch and learn 4/28/2009 Arkansas Hospitality Association Ms Montine McNulty attended travel council meeting ne Call /3/2009 Allyson Twiggs-General Harry Cotros-Sysco about sponsoring summit/speaker 4/16/2009 UA Men's Athletics Mr. Matt Shanklin Regional Baseball Tournament site visits for hotels for regionals 4/22/2009 Bikes, Blues, BBQ Alesha Askew-Homewood Suites about rooms for nelson 4/22/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament finalizing details for site visit 4/27/2009 UA Men's Athletics Chris Pohl NCAA Indoor Track and Field Championship ncaa ad, bid letter and booth at event 4/29/2009 Bikes, Blues, BBQ Mr. Nelson Driver rooms for vips 4/30/2009 UA Men's Athletics Mr. Matt Shanklin Regional Baseball Tournament more details on possible hotel sites � g 4/30/2009 Arkansas Medical Society Ms Kay Waldo about spring red white game i Site Inspection 4/22/2009 UA Men's Athletics Mr. Matt Shanklin Regional Baseball Tournament courtyard hotel-TJ Angeleno 4/22/2009 UA Men's Athletics Mr. Matt Shanklin Regional Baseball Tournament Hampton,Homewood,HIX-Tim Freeman 4/22/2009 UA Men's Athletics Mr. Matt Shanklin Regional Baseball Tournament Clarion-Josh, Gigi and Chris 930/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament baseball fields JULIE AIM Received /14/2009 North Little Rock Visitors Bureau Mr Hazel Hernandez Travel South RE: Just wanted to say E-Mail Sent 4/9/2009 Garvan Woodland Gardens rsteigler@garvangardens.org Travel South Just wanted to say 4/9/2009 Mount Magazine State Park heidi.ryan@arkansas.gov Travel South Just wanted to say 4/9/2009 North Little Rock Visitors Bureau hhernandez@northlittlerock.org Travel South Just wanted to say 4/9/2009 Best Western Inn of the Ozarks terry@innoftheozarks.com Travel South It was so nice 4/9/2009 DeGray Lake Resort State Park kathy.ritter@arkanasas.gov Travel South Hope 4/9/2009 Fort Smith Convention & Visitors Bureau cjoyce@FortSmithAR.gov Travel South :) Group Tour Packet 4/1/2009 Spirit Bank Gold Club Ms. Jackie Larkin Send Everything on Fayetteville 4/1/2009 BancFirst Mrs Christine Detrick Bank Travel Thank You and Touch Base 4/1/2009 Night Mark Travels Mrs Brenda Hall Bank Travel All Tour Information 13/2009 Suguar Creek Seniors Mrs Connie Halastik Everything 4/15/2009 Vacations Made Easy Mr Matt Cook Travel South Terra & Air Museum Meetin 4/15/2009 Julie Pennington Mrs Julie Pennington Troop Train 4/15/2009 Julie Pennington Mrs Julie Pennington USO Meeting 4/15/2009 Julie Pennington Mrs Julie Pennington Troop Train Media Blast Trade Show 4/9/2009 McKinzie Tours Mr Lyle Ceruti Travel South Travel South 4/9/2009 MJ Tours LLC Mrs MaryJean Keating Travel South Travel South 4/9/2009 Rockin R Travel Club Mrs Sharon Chamberland Travel South Travel South 4/9/2009 Time Line Tours Mrs Janet Raines Travel South Love's Fayetteville 4/9/2009 Tours to Perfection Mrs Elizabeth Johnson Travel South Travel South 4/9/2009 Star Destinations Mrs Jennifer Dentlinger Travel South Travel South 4/9/2009 Travel Branson Mr Keith Lilly Travel South Travel South 4/9/2009 Sharin' Nashville Tours Mr Mark Cole Travel South Travel South 4/9/2009 Glory Tours Ms Sue McWhorter Follow Up - Travel South /9/2009 Sweet Magnolia Tours Mr Mark Miller Travel South Travel South 4/9/2009 Friends & Neighbors Tours Mrs Patricia Mills Travel South Travel South 4/9/2009 Speciality Tours Ms. Joyce Beck Travel South 4/9/2009 Vermilion Cajun Tours & a Great Way to Charter Tour & Tra Mr Jonathan Berzas Travel South Trade Show 4/9/2009 Travel By Air Land & Sea Mr. Allen Brostrom Travel South Travel South 4/9/2009 A Great Way to Charter Tour Mr Jonathan Berzas Travel South Travel South 4/9/2009 Alliannce Travelers Mrs Eileen Spencer Travel South Travel South 4/9/2009 Around Town Tours Mrs Dolores Kaemmerer Travel South Travel South 4/9/2009 Colonial Trailways Inc Mr Ron Parks Travel South Travel South 4/9/2009 Extra Touch Tours LLC Mrs Harriet Cleveringa Travel South Travel South 4/9/2009 Fleming Tours- Branson Division Mrs Sally Briggs Travel South Travel South 4/9/2009 Ionosphere Travel Mrs Lori Hartleroad Travel South Travel South /10/2009 Grand Tours Mrs Mary Groff Travel South Travel South 4/13/2009 All In One Destinations Mr David Kinney Travel South Travel South 4/13/2009 Cross Country Tours Mr Curtis Herron Travel South 4/13/2009 Heber Springs State Bank Mrs Patti Manvile Bank Travel & Travel South Travel South- Rookie Red Owner 4/13/2009 Hansen Tours Mrs Sandy Jamison Travel South Travel South 4/13/2009 Imagine Travel Mrs Joyce Pavlicek Travel South Travel South 4/13/2009 JR Fun Tours Mrs Angela Bridges Travel South Travel South 4/13/2009 National Travel Systems Mrs Dolores Carpenter Travel South Trade Show 4/13/2009 Pixie Travel Unlimited Mrs Pixie Weatherspoon Travel South Travel South 4/13/2009 Points Unlimited Travel Frankie Terry Travel South Travel South 4/15/2009 Sam's Tours Mrs Eileen Baerg Travel South Trade Show 15/2009 Sweet Magnolia Tours-TN Mr Jay Kirkpatrick Travel South Travel South 4/15/2009 Vacations Made Easy Mr Matt Cook Travel South Travel South 4/15/2009 Professional Travel Mrs Shiela Lowther Travel South Travel South 15/2009 Purpose Driven Tours Mr Wayne Barber Travel South Travel South 4/15/2009 Great Day Tours Mrs Lori Mitchell Travel South Travel South 4/15/2009 BJC Travel Mrs Beverly Carlson Travel South Travel South 4/15/2009 Mayflower Tours Mr Gary Haverkamp Travel South Travel South RYAN Clinton House 4/2/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby Clinton House 4/14/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby Clinton House E-Mail 4/13/2009 Premier Baseball Championships Vance Arnold 16 Under Championship Tournament Does Fay HS want to play in Premier Tournament? E-Mail Received 4/2/2009 Bentonville Parks & Recreation Mr. David Wright RE: Premier Baseball 4/21/2009 VYPE I Mr. Kenyatta Wright 7 on 7 Select Football Tournament Fwd: 7 on 7 Select Football July 17-18 ail Sent 4/2/2009 Bentonville Parks & Recreation Mr. David Wright Premier Baseball 4/2/2009 B.E.S.T Baseball Mr. Greg Baxendale June Tournament 4/2/2009 Midwest Nationals Mr. Randy Merryman Baseball Tournament June Tournament 4/6/2009 B.E.S.T Baseball Mr. Greg Baxendale RE: June Tournament 4/8/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby May/June Tournaments 4/8/2009 B.E.S.T Baseball Mr. Greg Baxendale FW: June Tournament 4/8/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby RE: May/June Tournaments 4/10/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Bentonville Fields-Phillips Park 4/13/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Tide and Premier Baseball 4/13/2009 VYPE Mr. Kenyatta Wright AAU Basketball Tournament Basketball & 7 on 7 4/13/2009 Premier Baseball Championships Mr Don Patty FW: Premier Championships July29-Aug 2, 11 16 Under Championship Tournament 2009 /14/2009 UA Women's Athletics Ms. Chris Pohl USA Track Trials 2012 4/14/2009 Midwest Nationals Mr. Randy Merryman Baseball Tournament June Tournament 4/15/2009 Pitch for the Cure June Tournament 1/2009 NWATip-OffClub Wayne Stehlik RE: Fayetteville bags 4/22/2009 Dudley Thunder Series Mr. George Wheatley Adult Softball Tournament RE: Dudley Tournament is May 1-3 4/22/2009 VYPE I Mr. Kenyatta Wright 7 on 7 Select Football Tournament RE: Hotel Rates 4/23/2009 Sells Agency Ms. Jade Hart RE: Golf course additions for VG 4/23/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby RE: High School Basbeall championships and All-Sta 4/23/2009 VYPE I Mr. Kenyatta Wright 7 on 7 Select Football Tournament Holiday Inn Express Fayetteville 4/23/2009 UA Hospitality Department Or Kelly Way Volunteer Opportunities for Students 4/23/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby March 10-14 Indoor Championships UCLA 4/29/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Baseball Field for July 29-Aug 2 5/1/2009 Bentonville High School Mr. Gary Hutcheson RE: Forms Fax 4/2/2009 Bentonville Parks & Recreation Mr. David Wright Sent contract to David Wright for Premier Tourney File Note 4/1/2009 B.E.S.T Baseball Mr. Greg Baxendale Waiting on confirmation from Coach Gallagher 4/6/2009 B.E.S.T Baseball Mr. Greg Baxendale Sent FHS contract with return postagemeed signatu 4/8/2009 Arkansas Activities Association III Mr. Dick Johnson Saturday of Champions Reserved 4 rooms for Production Co.- Rel Luttrell 4/14/2009 Clinton House Museum Work Clinton House 4/21/2009 Arkansas Activities Association I Lance Taylor All Star Week Ordered parking hang tags for Coaches Clinic 4/29/2009 All Sports Productions Mr. Bruce Dunn Joe Mallin Stage Race Spoke at Joe Martin Stage Race Press Conference 09 4/29/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby Worked Registration at Hospitality Summit :/1/2009 UCLA Mr. Tony Veney Need 14 DD/6 Singles for NCAA Indoor Mar 10-14,09 Issued Lead 4/29/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby Looking for 9 Doubles Cabot baseball team May 1 */1/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby 100 Doubles for May 23, 2009 Baseball Tournament Meetin 4/16/2009 Ryan Grigsby-General Information Mr. Ryan Grigsby Lunch & Learn-UA-Ethnography 4/24/2009 Cedar Creek Water Ski Park Roger Boskus Possible bid:2011 Waterski National South Central Regional Water-Ski Championships 2008 Championships Phone Call 4/6/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Lisa Darling w/ P&G: Need to send info for tourney 4/6/2009 Fayetteville Parks & Recreation James Morrow Confirm prize fee for tournament winners- May 23-25 4/13/2009 Springdale Parks & Recreation Jay Pounders Midwest Nat: Help on field price but take concessi 4/14/2009 VYPE II Kenyatta Wright AAU Basketball Tournament Nolan Richardson Select Tourney 50 Teams July10-11 4/2009 B.E.S.T Baseball Mr. Greg Baxendale June 18-21,09 Tournament Final plans for event Site Inspection 5/1/2009 Premier Baseball Championships Mr Don Patty 16 Under Championship Tournament Prospecting fields for tournament in July SHELLY E-Mail Sent 4/10/2009 ShellyWalters - General Invite for Hospitality Summit to AR, MO, and OK Meetin 4/1/2009 Shelly Walters - General Jason Willems Outlined Hospitality Summit needs 4/1/2009 ShellyWalters - General Towneplace Suites Grand Opening 4/2/2009 Solar Splash Or William Springer Solar Boat Race Planning Meeting 4/3/2009 Fayetteville Forward Summit Attended dream session 4/4/2009 Fayetteville Forward Summit Attended design and deploy session o /7/2009 International Association of Administrative Professionals Ms Linda Dizney r Razorback Chapter Board meeting 4/8/2009 Shelly Walters - General Fayetteville Public Library Focus group on visitor computer use in library 4/10/2009 UA Center for Executive Education Rachael Armstrong • attended Reynolds Center meeting planner showcase 4/11/2009 International Association of Administrative Professionals Ms June Ball APW Event Committee meeting for APW event 4/14/2009 UA Center for Executive Education Dr. Jeff Murray Lunch and learn on marketing and ethnography 4/14/2009 Solar Splash Or William Springer Solar Boat Race . Committee Planning Meeting 4/16/2009 UA Hospitality Department Lauren Cyrus Interview with mentoree 4/16/2009 International Association of Administrative Professionals Ms June Ball APW Event Committee planning meeting 4/20/2009 Shelly Walters - General Chip Thompson Prepare for session for Hospitality Summit 4/22/2009 International Association of Administrative Professionals Ms June Ball APW Event Chaired AP Week conference 4/23/2009 ShellyWalters - General Michelle Raine Preparing for session for Hospitality Summit 4/25/2009 Fayetteville Parks & Recreation Mr. Chase Gibson Had Solar Boat team out at Outdoor Festival 4/27/2009 Shelly Walters - General Tools to Maximize Revenue Hospitality Summit 4/30/2009 UA Health Science, Kinesiology, Recreation & Dance Dr. Greg Benton Sat on panel to grade Rec Promo finals Phone Call 4/21/2009 Shelly Walters - General Ms. Shelly Stewman Final details for Hospitality Summit •