HomeMy WebLinkAbout2009-01-12 - Agendas - Final i MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, January 12, 2009, at noon in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION January 12, 2009 noon Town Center The Commissioners will visit with organizations making funding requests from noon until 12 :45 p.m. They will then convene in the Director' s Room and make decisions regarding funding for special projects. 1 . Call to Order - Chairman Pat Gazzola H . Approval of Budgets for 2009 111 . Funding Request Allocations IV. Election of Chairman for 2009 V. Reports A. Approval of Minutes for November 10, 2008 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements — Keith Glass 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Clinton House Museum Report — Kelli Nixon D. Visitor Bureau Report — Allyson Twiggs Dyer E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner G. Advertising Agency Report — Mike Sells VI. Old Business VII. New Business VIII. Adjourn • Advertising and Promotion Commission For month of December 2008 Current Year HMR Collected (2120.0912.4101 .00) $ 172,730.40 Prior Year Collected (2120.0912.4101 .01 ) $ 1 ,951 .72 First Security Investment Interest Revenue (2120.0912.4708.00) $ 4,782. 12 Total Revenues $ 179,464.24 Annual Bond Audit Expense (2120.9120.7602.60) —� Collection Expense (2120.9120.5333.00) $ (31493.64) Bank of OK Quarterly Fee (2120. 9120. 5712.00) $ Town Center Bond Payment (2120.9120. 7602.60) $ (55,413.35) 2006 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (58,906.99) Total Check to A&P $ 120,557.25 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2005-2008 2005 2006 2006 2007 2007 2008 2008 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ $1531048 164,284 7.30% $166,620 1 .42% $1740005 4.43% February $133,528 183,554 37.46% $150,088 -18.23% $158,693 5.58% March $164,763 154,067 -6.49% $157,317 2. 11 % $172,804 9.84% April $159,473 174,063 9. 15% $171 ,562 -1 .43% $183,672 7.06% May $159,186 174,387 9.54% $1659779 -4.94% $175,064 5.60% June $162,754 171 ,098 5. 13% $177,594 3.80% $194,447 9.49% July $181 ,070 172,905 -4.51 % $173,079 0.00% $188,253 8.77% August $167,448 160,067 -4.40% $160,560 0.00% $174,648 8.77% September $162,215 169,793 4.67% $1720373 1 .52% $190,244 10.37% October $169,325 196,393 15.99% $180,324 -8. 18% $187,125 3.77% November $170,780 193,469 13.29% $185, 111 -4.32% $197,814 6.86% December $160,343 159,842 -0.01 % $170,506 6.67% $174,682 2.45% Total $ $1 ,9439930 2,0739923 6.69% $290309913 -2.07% $2,1719451 6.92% \filename HMR Comparison 2003 to 2008 Using Year-End totals per HMR Report HOTELS 2004 2005 % change 2006 % change 2007 % change 2008 % change Dec 12,329.60 14,024.64 13.75% 13,284.28 -5.28% 121577.76 -5. 10% 140112.82 12.20% Jan 12,614.03 13,738.64 8.91 % 13,650.85 0.64% 13,965.23 2.30% 14,742.43 5.57% Feb 16,210.91 179930.90 10.61 % 16,006.58 -10.73% 160534.37 3.30% 20, 151 .69 21 .88% Mar 190692.06 19,037.80 -3.33% 180941 .34 -0.50% 18,699.53 -1 .27% 20,580.28 10.06% Apr 17,643.48 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56% 21 ,754.32 13.84% May 19,979.47 22,347.62 11 .85% 22,796.50 2.00% 23,204.74 1 .79% 25, 145.33 8.36% Jun 22,917.75 22,690.02 -0.99% 22,060.53 -2.78% 22,705.86 2.92% 24, 187.23 6.52% Jul 17,404.01 18,668.34 7.26% 16,804.33 -9.98% 17,054.25 1 .49% 19, 170.95 12.41 % Aug 17,316.75 18,786.70 8.48% 170513.64 -6.67% 18,081 .83 3.24% 211943.24 21 .36% Sep 213910. 18 21 ,524.09 -1 .76% 28, 150.74 30.78% 21 ,879.99 -22.28% 23,628.48 7.99% Oct 24,314.01 22,729.73 7.44% 22,208.80 -2.29% 27,695.43 2.47% 26,298.88 -5.04% Nov 16,294.83 173073.24 4.78% 17,351 .42 1 .63% 18,329.41 5.64% 14,888.88 -18.77% 218,627.08 2289272.45 4.41 % 227,769.84 -0.22% 2293838.52 0.90% 246,604.53 7.29% RESTAURANTS 2004 2005 % change 2006 % change Dec 122,970.98 137,855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08 159,628.33 9.45% Jan 116,544.55 126,564.43 8.60% 1422675.37 12.73% 1263350. 10 -11 .44% 1430033.83 13.20% Feb 117,063.89 127,214.85 8.67% 1339701 .96 5. 10% 133,499.96 -0.001 % 152, 102. 15 13.93% Mar 125, 141 .62 140, 166.43 12.00% 153,462. 15 9.48% 145,240.82 -5.36% 159,204.50 9.61 % Apr 123,732. 13 137,712.38 11 .30% 143, 149.32 7.57% 146,017.95 2.00% 160,920.52 10.21 % May 126,572.41 140,966.98 11 .37% 166,542.00 18. 14% 142,484.49 -14.44% 165,232.08 15.96% Jun 128,880. 12 1643369.25 27.54% 139,677.98 -15.31 % 142,384.44 1 .93% 157,215.53 10.42% Jul 127, 161 .30 136,906.50 7.66% 152,031 .25 11 .05% 136,693.67 -10.09% 157,564.22 15.27% Aug 126,217.05 139,830.39 10.78% 143,807.38 2.84% 145,060.67 0.87% 163,908.68 12.99% Sep 1343327.89 143,215.20 6.61 % 158, 151 .42 10.43% 150,651 .01 -4.74% 163,974.48 8.84% Oct 133,335.40 146,722.98 10.04% 1571626. 19 7.43% 152,987.98 -2.94% 169,637.35 10.88% Nov 118, 147. 51 133,691 .45 13. 16% 137,036.80 2.50% 140,563.66 2.57% 139,587.47 -0.69% 1 ,5001094.85 116759216.12 11 .67% 117819520.42 6.68% 19707,785.82 -4.14% 11892,009.14 10.79% Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2008 • ASSETS _ Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 5065784.30 Ist Security A&P General #8714 217,940.07 1 st Sec Fay Town Ctr #8722 74,544.48 Ist Sec. Clinton House 98749 (3,964.71 ) 1 st Sec. Conv Visitor #8730 54,764.43 Arvest Payroll Account 44636 23,892.23 Accounts Receivable 611 , 167.23 Due From Other Funds 168,793.34 Inventory-Clinton House 13990.76 CVB Inventory 11 ,609.96 Investments 1 ,647,075.01 Investment Adj to Market - 19409.01 Total Current Assets 39316,206. 1 1 Property and Equipment Furniture and Fixtures 99602.98 Equipment 1665502.88 CVB Building 111205253.37 Building Additions 2065677.24 Accum. Depreciation (2299893.48) Total Property and Equipment 15273, 142.99 • Other Assets Total Other Assets 0.00 Total Assets $ 4,589,349. 10 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 992.71 Aflac 137.00 Colonial Life & Ace Ins Payabl (277. 16) Federal Payroll Taxes Payable _ 12,014.92 FUTA Tar Payable 324.58 State Payroll Taxes Payable 1 ,677. 11 SUTA Payable 601 .25 Due to Other Funds 33956.27 Due to Town Center 6,089. 10 Total Current Liabilities 25,515.78 Long-Term Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 25,515.78 Capital Beginning Balance Equity 39879,562.33 Retained Earnings (6,313.87) See Accountants' Compilation Report Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis November 30, 2008 • Net Income 690,584.86 Total Capital 45563,833.32 Total Liabilities & Capital $ 4,589,349. 10 • • See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2008 Current Month Year to Date • Revenues HMR Tax Revenue $ 1969937.04 80.88 . $ 1 ,965,903.67 64.93 Prior Year HMR Tax Revenue 876.70 0.36 30,866.52 1 .02 Rental Income 36, 166.71 14.85 447,690.00 14.79 Other Income 861 .00 0.35 17,910.96 0.59 Travel Hero 0.00 0.00 19251 .28 0.04 Parking Revenue 648.00 0.27 142430. 12 0.48 Parking Lease 0.00 0.00 2,513.34 0.08 Gift Shop Sales 843.52 0.35 4,921 .82 0. 16 Visitor Store 19708.49 0.70 11 ,642.06 0.38 Partnership Income 0.00 0.00 71200.00 0.24 Admission Revenue 50.00 0.02 31914.08 0. 13 Track Tickets 0.00 0.00 31145.00 0. 10 Special Projects 275.00 0. 11 19,782. 10 0.65 Interest Income Investments 41782. 12 1 .96 533037.50 1 .75 Interest Income Checking 350.39 0. 14 81455.80 0.28 Fee Refunds 0.00 0.00 50.00 0.00 Transfer In 0.00 0.00 434,921 .04 14.37 Total Revenues 2439498.97 100.00 390275635.29 100.00 Cost of Sales Clinton House Gift Shop 19520.22 0.62 33678.75 0. 12 Total Cost of Sales 1 ,520.22 0.62 31678.75 0. 12 • Gross Profit 241 ,978.75 99.38 310233956.54 99.88 Expenses Signage- Tourism 889.30 0.37 6,512.86 0.22 Credit Card Discounts 394.99 0. 16 41376.91 0. 14 Bank Charges 39.85 0.02 611 .38 0.02 Parking Expense 100.00 0.04 1 ,000.00 0.03 Advertising & Marketing 0.00 0.00 2849554.47 9.40 Brochures 0.00 0.00 899189.60 2.95 Accounting & Legal Fees 625.00 0.26 72035.00 0.23 Audit Expense 0.00 0.00 1 ,700.00 0.06 Office Expense 11079. 12 0.44 13,451 . 12 0.44 Visitor Store Exp 670.79 0.28 61881 .27 0.23 Insurance-Building 8,920.00 3.66 14,267.00 0.47 Insurance & Health Benefits 59956.68 2.45 335751 .36 1 . 11 408 (P) Company Match 968.80 0.40 10,647.37 0.35 Car Allowance 300.00 0. 12 3,300.00 0. 11 Telephone Expense 1 ,993. 15 0.82 16,959.28 0.56 Postage and Shipping Expense 550.00 0.23 185844.03 0.62 Tracking Software 0.00 0.00 13695.00 0.06 Material & Supplies 0.00 0.00 41166. 16 0. 14 Rent 0.00 0.00 12,000.00 0.40 Maintenance/Lawn 0.00 0.00 385.00 0.01 Repairs & Maintenance Expense 82093.50 3.32 1123559.71 3 .72 Kamensky Fountain Maintenance 382.38 0. 16 449588.52 1 .47 Linens 32070.88 1 .26 249541 .45 0.81 Publications & Dues 500.00 0.21 69537.00 0.22 Travel/Training Expense 11285.00 0.53 222085.89 0.73 • Taxes & Licenses 0.00 0.00 7,626.20 0.25 Collections Expense 31956.27 1 .62 397935.40 1 .32 Interest Expense 0.00 0.00 11270.46 0.04 Payroll Tax Expense 31105.63 1 .28 365260.40 1 .20 Convention Development 69. 17 0.03 219064.88 0.70 See Accountants' Compilation Report Fayetteville A&P Commission Statements of Revenue & Expenses - Modified Cash Basis For the Month and Eleven Months Ending November 30, 2008 I • Current Month Year to Date Contract Labor 25750.00 1 . 13 36,567.39 1 .21 Commissions 33558.88 1 .46 29,390.62 0.97 Wages Expense 365417.45 14.96 389,735.73 12.87 Electricity Utility 59810. 12 2.39 64, 144.50 2. 12 Gas Utility 15087. 12 0.45 122380.24 0.41 Water Utility 34.65 0.01 7,451 .65 0.25 Cable 89.53 0.04 954.24 0.03 Security 514.61 0.21 2,510.61 0.08 Airport Advertising 0.00 0.00 62855.00 0.23 Minor Equipment 95441 .73 3.88 277965.70 0.92 Airport Info Booth 0.00 0.00 1 ,200.00 0.04 Botanical Gardens of the Ozark 0.00 0.00 32,831 .45 1 .08 Special Proj/Ceramic Syposium 0.00 0.00 71500.00 0.25 Caring for Creation Conference 0.00 0.00 1 ,000.00 0.03 Calcasieu Rabbit Show 0.00 0.00 500.00 0.02 Coaches Clinic 0.00 0.00 209000.00 0.66 4 State Volleyball 0.00 0.00 45000.00 0. 13 All Star Games 0.00 0.00 105000.00 0.33 Saturday of Champions 0.00 0.00 4,000.00 0. 13 State Soccer 0.00 0.00 15500.00 0.05 7A State Track 0.00 0.00 5,046.00 0. 17 DECA 0.00 0.00 11000.00 0.03 Annie- Special Projsect 0.00 0.00 152000.00 0.50 Solar Splash Specail Project 0.00 0.00 75500.00 0.25 Square Gardens 17,525.91 7.20 2683521 .38 8.87 ASCE Special Project 0.00 0.00 59000.00 0. 17 Waterski Champion 0.00 0.00 5,200.00 0. 17 • Dickson St Special Project 0.00 0.00 242805.61 0.82 Youth Slow Pitch 0.00 0.00 6, 196.82 0.20 Misc Special Project 250.00 0. 10 51 ,895.98 1 .71 Bond Payments-Town Center (555,735.40) (228.23) 0.00 0.00 Transfer OUt 0.00 0.00 434,921 .04 14.37 Total Expenses (435,304.89) ( 178.77) 22333,371 .68 77.07 Net Income $ 677,283.64 278. 15 $ 6905584.86 22.81 I See Accountants' Compilation Report Fayetteville A P Commission Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2008 2008 2008 2008 2008 November November 2007 Is Annual Budget Year To Dale Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1 ,914,166.42 1 ,749,830.00 1 ,965,903.67 (51,737.25) 178,557.00 196,937.04 1 ,815,238.09 Prior Year HMR Tax Rev - 30,866.52 876.70 19,899.71 Interest 120,000.00 110,000.00 53,037.50 66,962.50 10,000.00 4,782.12 126,429.68 Bond Refund - _ - Other-Visitor Guide ad 20,000.00 20,000.00 - 20,000.00 19,034.31 Misc Income - 16,435.42 (16,435.42) 2,192.82 Investment Fund Trane 447,013.04 447,013.00 - 447,013.04 Fund Transfer for CVB - 100,000.00 (100,000.00) Rental Income - 30,287.21 (30,287.21) 2,750.00 Interest Inc Checking 6430.41 (843041) 20649 1684123 Total 2,501 ,179.46 2,326,843.00 , - 2,202,960.73 188,557.00 205,552.35 1,982,794.61 Expenses Transfers 200,000.00 295,000.00 Town Center Fund 676,248.52 620,350.00 - 676,248.52 55,898.00 (555,735.40) 604,311.31 Bond Audit Exp 2,000.00 2,000.00 - 2,000.00 Bond Paying Agent Fe 6,000.00 6,000.00 - 6,000.00 Workman's Comp Ins 2,500.00 2,500.00 - 2,500.00 Collection Exp 39,739.00 36,329.00 39,935.40 (196.40) 3,702.00 3,956.27 74,371.85 CVB Rent - - 9,000.00 CVB Remodel w CVB Earnest Money - - CVB Purchase - - - 34,215.43 Transfer to CVB 301,209.66 301,210.00 230,000.00 71,209.66 Transfer to Clinton Hot 73,488.12 73,488.00 - 73,488.12 Peace Fountain Maint 10,000.00 9,750.00 44,588.52 (34,588.52) 250.00 382.38 25,767.15 Salaries 74,634.00 68,420.00 62,444.04 12,189.96 6,220.00 5,750.84 63,267.24 Payroll Tax Exp 6,203.36 5,687.00 6,395.55 (192.19) 516.00 457.06 4,914.38 Insurance-Health 2,880.00 2,640.00 4,344.98 (1,464.98) 240.00 642.88 19,142.47 401K Match 2,326.26 2,133.00 2,300.58 25.68 193.00 172.52 1 ,897.72 Car Allowance 3,600.00 3,300.00 3,300.00 300.00 300.00 300.00 3,300.00 • Advertising & Marketin 375,000.00 325,000.00 281,342.63 93,657.37 25,000.00 423,489.43 Airport Info Booth 5,200.00 5,200.00 1,200.00 4,000.00 4,800.00 Airport Advertising 5,940.00 4,455.00 6,855.00 (915.00) 4,305.00 Brochures 100,000.00 99,000.00 89,189.60 10,810.40 10,000.00 75,521.05 Website Update 10,000.00 10,000.00 - 10,000.00 32.92 Signage- Tourism 10,000.00 10,000.00 6,512.86 3,487.14 889.30 6,159.50 Publication & Dues 2,200.00 2,200.00 2,545.00 (345.00) 500.00 500.00 1 ,118.50 TraveUTraining 3,600.00 3,600.00 1,192.09 2,407.91 2,303.49 Office Sup & Printing 1,000.00 1 ,000.00 999.18 0.82 3,010.45 Postage 15,000.00 12,500.00 18,710.24 (3,710.24) 1,500.00 550.00 14,691.03 Professional Services 6,000.00 5,500.00 6,240.00 (240.00) 500.00 625.00 16,950.00 Strategic Planning 300.00 - - 300.00 Audit Expense - 1,700.00 (1,700.00) Town Center Garden It 20,856.00 19,118.00 - 20,856.00 1,738.00 6,513.22 Botanical Garden 32,831.00 32,831.00 32,831.45 (0.45) 515,693.55 Square Gardens 414,182.00 414,161.00 272,372.63 141,809.37 17,525.91 46,179.41 REPAY Special Proj 35,000.00 35,000.00 - 35,000.00 Special Projects Other - 39,832.59 (39,832.59) 250.00 164,227.21 ASCE Mid Continent C 5,000.00 5,000.00 5,000.00 - Calcasieu Rabbit Shov 500.00 500.00 500.00 - 3,500.00 Ceramics Symposium 7,500.00 7,500.00 7,500.00 - Dickson St Music Fest 25,000.00 25,000.00 24,805.61 194.39 DECA Marketing Fash 1,000.00 1 ,000.00 1,000.00 - 2,052.75 4 State Volleyball Clas 4,000.00 4,000.00 4,000.00 - 4,000.00 All Star Games 10,000.00 10,000.00 10,000.00 - 9,500.00 Coaches Clinic 15,000.00 15,000.00 20,000.00 (5,000.00) 15,000.00 Saturday of Champion 4,000.00 4,000.00 4,000.00 4,000.00 NWA Coaches Clinic 5,000.00 5,000.00 - 5,000.00 7,000.00 State Soccer Finals 1,500.00 1,500.00 1,500.00 - 7A Stale Track Meet 1,000.00 1 ,000.00 1,000.00 - Debate & Forensic Tot 1,500.00 1,500.00 - 1,500.00 Holiday Hoops 5,000.00 5,000.00 - 5,000.00 16,000.00 Joe Martin Stage Race 3,500.00 3,500.00 3,500.00 - 7,000.00 State Master Gardner 1 2,500.00 2,500.00 2,500.00 • Ml. Sequoyah Caring 1 1,000.00 1,000.00 - 1,000.00 Solar Splash 7,500.00 7,500.00 7,500.00 10,000.00 TheatreSquared 3,000.00 3,000.00 3,000.00 3,000.00 I_ Fayetteville A P Commission Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2008 2008 2008 2008 2008 November November 2007 . Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Walton Arts Center-An 15,000.00 15,000.00 15,000.00 - 28,509.34 Water-Ski Regional Ct 5,000.00 5,000.00 5,200.00 (200.00) Youth Slow Pitch Wod 7,500.00 7,500.00 6,196.82 1,303.18 4,000.00 Mist Equip 50,000.00 50,000.00 20,485.21 29,514.79 5,000.00 2,441.73 29,881 .34 Repair & Maintenance 50,000.00 50,000.00 34,658.25 15,341.75 5,000.00 1,191 .95 Depreciation Exp 20,000.00 18,315.00 - 20,000.00 1,665.00 18,333.37 Contract Labor - 30,529.89 (30,529.89) 2,750.00 Unallocated Revenues 12,241 .54 12,242.00 - 12,241.54 Bank Charges - 95.88 (95.88) 10.00 88.75 Taxes & Licenses 5,344.36 (5,344.36) 50.00 Total 2,501 ,179.46 2,374,929.00 1 ,568,148.36 118,222.00 (518,531 .51) 2,593,239.81 • Clinton House Musuem Stmt of Budget, Revenue, And Expense-Modified Cash Basis Month Ending November 2008 2008 2008 2008 2008 November November 2007 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 60,588.12 60,588.00 30,000.00 30,588.12 45,000.00 Admission 7,000.00 6,417.00 3,914.08 3,085.92 583.00 50.00 6,472.37 Special Events 225.00 225.00 - 225.00 650.00 Gift Shop Sales 5,000.00 4,584.00 5,232.82 (232.82) 416.00 843.52 4,381.14 Interest 250.00 230.00 264.43 (14.43) 20.00 6.58 357.31 Other Income 350.00 (350.00) 20000 35000 Total 73,063.12 72,044.00 39,761 .33 1 ,019.00 1 ,100.10 57,210.82 Expenses Salary+Benefits 32,549.63 28,413.33 23,784.46 6,765.17 2,583.00 2,888.94 27,288.24 Payroll Tax Exp 2,725.00 2,497.00 2,180.00 545.00 227.00 246.53 2,200.16 Insurance-Health 2,859.00 2,618.25 1,357.65 1 ,501.35 238.00 1 ,622.02 401K Match 450.00 417.50 211.64 238.36 38.00 262.42 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-33500 - Water 500.00 451.00 393.58 106.42 41.00 34.65 405.90 Gas 1,500.00 1,337.00 1,064.18 435.82 90.00 50.77 960.00 Electricity 1 ,200.00 1,140.00 674.15 525.85 63.00 60.42 924.37 Telephone 1 ,600.00 1,463.33 1,420.19 179.81 133.00 208.85 1 ,509.56 Materials 8 Supplies 1 ,200.00 1,100.00 1,542.23 (342.23) 100.00 337.25 1 ,001 .78 Credit Card Discount! 250.00 220.00 513.37 (263.37) 20.00 45.27 293.72 Bank Charges - 99.50 9.95 7.00 Security 275.00 253.00 217.85 57. 15 23.00 21.85 240.25 Maintenance/La" 420.00 385.00 435.00 (15.00) 35.00 445.00 Repair/Maintenance 600.00 550.00 2,871.77 (2,271 .77) 50.00 174.40 Sales Tax 700.00 638.00 311.00 389.00 58.00 Special Pro)ects 600.00 550.00 50.00 550.00 1 ,249.56 501 0 Application 500.00 500.00 795.00 (295.00) Publications/Dues 50.00 100.00 230.00 (180.00) 50.00 TravelRraining 300.00 300.00 496.74 (196.74) 314.62 • Gift Shop Items 5,000.00 4,576.00 3,678.75 1,321 .25 416.00 1 ,520.22 2,099.03 Misc 7,784.37 7,128.00 m 7,784.37 648.00 Minor Equipment 7,000.00 (7,000.00) 7,000.00 Total 73,063.00 66,637.41 61 ,327.06 4,763.00 12,424.70 53,048.03 • Convention Visitors Bureau Stmt of Budget, Reveune, and Expense-Modified Cash Basis Month Ending November 2008 2008 2008 2008 2008 November November 2007 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 301,209.66 301,210.00 300,000.00 1 ,209.66 250,000.00 Interest 300.00 275.00 627.95 (327.95) 25.00 61.61 839.28 Partnership Dues 8,800.00 8,800.00 7,200.00 1 ,600.00 7,900.00 Travel Hero 5,000.00 4,500.00 1,251.28 3,748.72 1,000.00 4,645.54 Vist. Cu. Store 15,200.00 13,934.00 11,642.06 3,557.94 1,266.00 1,708.49 2,039.90 Track Tickets - 3,145.00 (3,145.00) Other Income 11086.68 (1108668) 66100 141740 Total 330,509.66 328,719.00 334,952.97 2,291.00 2,431 .10 266,842.12 Expenses Salary+Benefits 200,806.00 174,867.00 167,635.80 33,170.20 15,897.00 15,417.09 157,030.91 Payroll Tax Exp 16,064.48 13,981.00 13,901.45 2,163.03 1 ,271.00 1 ,187.22 12,382.19 Insurance-Health 14,400.00 13,200.00 14,032.26 367.74 1 ,200.00 2,656.90 14,479.66 401K Match 6,024.18 5,522.00 4,635.66 1 ,388.52 502.00 441.24 3,655.08 Rent 24,700.00 Utilities - - Telephone 7,500.00 6,875.00 7,441 .43 58.57 625.00 1 ,097.83 6,612.78 Electricity 4,726.00 4,448.00' 3,401 .52 1 ,324.48 226.00 148.34 3,696.07 Water 724.00 624.00 471 .92 252.08 57.00 401.50 Postage Conv 8 Tourism Develo 20,000.00 19,000.00 21,064.88 (1 ,064.88) 1,000.00 69.17 15,081.82 Travel B Training 32,065.00 29,065.00 20,025.28 12,039.72 2,500.00 1 ,285.00 21 ,850.38 Publications/Dues 3,500.00 2,000.00 3,732.00 (232.00) 997.00 Repair/Maimenance 1,000.00 1,000.00 1,794.99 (794.99) 383.61 Office Supp/Printing 7,500.00 6,875.00 6,020.30 1,479.70 625.00 427.17 7,150.28 Update Comp/Add Employee - - 696.47 Tracking Sftware/Maint 1,700.00 1,700.00 1,695.00 5.00 5,014.52 Credit Card Discounts 1,200.00 1,100.00 726.02 473.98 100.00 53.85 365.30 Taxes 8 Umnses(ASC/ 300.00 300.00 296.84 3.16 298.33 Visitor Ctr Store Itms 10,000.00 9,163.00 6,881.27 3,118.73 833.00 670.79 Education Reimbursemo 3,000.00 3,000.00 - 3,000.00 Bank Charges - 316.50 (316.50) 9.95 33.50 Parking Expense 1,000.00 (1,000.00) 100.00 Special Project - 4,046.00 (4,046.00) Transfer Out 4.053.59 (4 053 59) Total 330,509.66 292,720.00 283,172.71 24,836.00 23,564.55 274,829.40 • Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending November 2008 2008 2008 2008 2008 November November 2007 • Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Inc! Service 448,250.00 417,250.00 420,582.79 27,667.21 33,500.00 33,416.71 369,538.37 Interest - Checking 1,000.00 913.00 1,133.01 (133.01) 83.00 75.71 986.58 Parking Revenue - - - (295.05) Daily 8,000.00 7,000.00 16,943.46 (8,943.46) 600.00 648.00 6,873.50 Leases 16,000.00 16,000.00 - 16,000.00 12,648.07 Other Income - 8,820.96 (8,820.96) 715.86 Sales Tax Exp (3,000.00) - (3,230.00) 230.00 (2,909.00) Less Returns & Allowance - _ Special Projects 10,000.00 7,000.00 1 ,100.00 8,900.00 275.00 3,121.75 Misc Revenue - - 4,111 . 14 Transfer 4,921 .04 (4,921 .04) Total 480,250.00 448,163.00 , 450,271.26 34,183.00 34,415.42 394,791 .22 Expenses Salary*Benefits 182,658.00 159,060.00 135,871.43 46,786.57 14,460.00 12,360.58 154,112.55 Commissions 30,000.00 27,953.00 29,390.62 609.38 2,231 .00 3,556.88 26,529.88 Contract Labor 7,200.00 6,600.00 6,037.50 1 ,162.50 600.00 1 ,402.00 Payroll Taxes 15,000.00 13,750.00 14,921 .02 78.98 1,250.00 1,214.82 14,006.18 Credit Card Disceunti 1,500.00 1,375.00 3,137.52 (1 ,637.52) 125.00 295.87 1 ,426.34 Insurance 13,350.00 10,232.00 14,016.47 (666.47) 1 ,112.00 2,656.90 7,401 .22 401K Match 2,500.00 2,288.00 3,499.49 (999.49) 208.00 355.04 2, 123.87 Utilities - - - Water 8,000.00 6,992.00 6,586.15 1 ,413.85 822.00 6,380.81 Phone 10,000.00 9,200.00 8,042.79 1,957.21 800.00 686.47 9,851 .45 Electricity 65,000.00 60,000.00 60,068.83 4,931.17 5,000.00 5,601 .36 54,907.96 Gas 15,000.00 13,500.00 11,316.06 3,683.94 750.00 1 ,036.35 7,787.08 Cable 1,025.00 935.00 954.24 70.76 85.00 89.53 844.38 Postage 150.00 150.00 133.79 16.21 132.00 Contract Services - - - Linens 26,000.00 23,500.00 24,541.45 1,458.55 2,500.00 3,070.88 21 ,810.19 • Outside - - _ Repairs & Maintenanr 55,000.00 50,700.00 73,184.70 (18,184.70) 2,000.00 8,093.50 60,098.08 Matenals & Supplies 5,000.00 4,576.00 - 5,000.00 416.00 3,837.38 Office Supplies/Printing - 5,289.19 (5,289. 19) 314.70 1,571.97 Advertising 1 ,750.00 1,550.00 3,211.84 (1,461 .84) 1,269.00 Travel/Training 500.00 500.00 371.78 128.22 50.00 2,294.46 Building Insurance 5,800.00 5,800.00 14,267.00 (8,467.00) 8,920.00 8,045.00 Taxes & Licenses 1 ,750.00 1,750.00 1 ,985.00 (235.00) 1,735.00 Special Projects 5,000.00 5,000.00 4,013.39 986.61 6,357.12 Misc 28,067.00 25,000.00 613.33 27,453.67 732.01 Bank Charges - 99.50 (99.50) 9.95 60.85 Depr Expense - - - - 18,333.37 Security - 2,292.76 (2,292.76) 492.76 400.00 Transfer In 867.45 (867.45) Total 480,250.00 430,411.00 424,713.30 32,409.00 48,757.59 413,450.15 • FA "'TELLS THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE ENT TO: A & P Commissioners City Council CC : Casey Jones, City Prosecutor Marsha Hertwick, Accounting Director FROM : Kit Williams, City Attorney /* DATE : December 3, 2008 RE: Overdue HMR tax collection City Prosecutor Casey Jones has submitted his November report (attached) of his prosecution and collection efforts to recover overdue Hotel, • Motel , and Restaurant Taxes. His office collected $39036.97 in November making his year to date collection total $90,380. 12 . This year' s collection already almost doubles the overdue tax collected last year and is approaching our 2006 record of $ 102 ,541 . 05 . • CITY OF FAYETTEVILLE • y OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MEMO MANDY FINKLEA CITY PROSECUTOR HOT CHECK ADMINISTRATOR E-mail: holcheck@ci.tayetteville.ar.us BRIAN THOMAS 101 W. Mountain, Suite 202 DEPUTY CITY PROSECUTOR FAYETTEVILLE, ARKANSAS 72701 PHONE: (479) 575-8377 (479) 575-8378 (479) 575.8374 (479) 575-8375 TO: K. Williams Hot Checks: (479) 575-8254 Fayetteville City Attorney FAX # : (479) 575-8373 FROM: Casey Jones Fayetteville City Prosecutor �. DATE: December 1, 2008 RE: Status of Active HMR cases 1 . Baskin Robbins Robert Szlemko FTAS Warrant Current Balance: $ 1 ,646. 12 • 2. Bizy's Express Cafe Jerry M. Newman Current Balance: -0- TD: 12/17/08 3 . Bourbon Boys Brad C. Murphey Paid: $200.00 Current Balance: $ 1 ,596.40 4. Butcher Block Gary W. Bell Active Criminal Summons Current Balance: $ 1 ,871 .28 5 . China Garden Jeff Shen Active Criminal Summons 6. Corky's Ben Clark Paid: $ 150.00 Current Balance: $4,266.05 7. Dart Room John Faubus Active Criminal Summons William E. Gran Active Criminal Summons Current Balance: -0- 8. Dominoes Pizza Lloyd Hardison Paid: $ 1 ,500.00 Current Balance: $6, 190.66 Set for Trial : 1 /7/09 . 9. Flames Shannon Fortenberry Arraignment: 12/05/08 Current Balance: Forms not Submitted to Accounting K. Williams December 1 , 2008 Page 2' 10. Fuzzy's Restaurant Frank Giardino Paid: -0- Current Balance: $ 1 ,146.68 IL Green Door of Arkansas Robert Hatfield Paid: $468.97 April Lizana Case Closed 12. JCB Catering/RX Catering Jarrod C. Butler Set for Trial: 12/03/08 Current Balance — Forms not Submitted to Accounting 13 . LaFamilia- Virginia Amaral Paid: $50.00 Trial Date: 12/17/08 Current Balance: $73 .86 14. La Palmas Vicente Perea Active Criminal Summons 15. Los Cuates Maria Richard Active Criminal Summons • 16. Mama Deans Soul Food Terry L. Morrison Arraignment: 12/08/08 Meneria Morrison TD: 12/10/08 Paid: $668.00 Current Balance: Forms not Submitted to Accounting 17. Mordours Pizza Shannon L. Stout Set for Trial : 1 /14/09 Paid: -0- Current Balance: $ 1 ,742.97 18. Seafood Market Bar/Grill Craig Dowd Set for Trial: 12/10/08 Current Balance: Forms not Submitted to Accounting 19. Shanghai Chinese Rest. Jeff Shen Active Criminal Summons 20. WOW Japanese Bistro tro ChongKim Active Criminal Summons Paid: -0- Current Balance: Forms not Submitted to Accounting TOTAL: $ 3,036.97