HomeMy WebLinkAbout2008-08-11 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, August 11 , 2008, at
2 :00 p.m. in the Director' s Room of the Fayetteville Town Center.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
August 11 , 2008 2 :00 p.m. Town Center
1 . Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for July 14 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements
3 . Update from City Attorney re: delinquent tax collection efforts
C. Clinton House Museum Report —
• D. Visitor Bureau Report — Allyson Twiggs Dyer
E. Town Center Report — Sandra Bennett
F. Executive Director Report — Marilyn Heifner
G. Advertising Agency Report — Mike Sells
III. Old Business
A. Slow Dancing — funding request $20,000
B. Wayfinding and signage - $36,000
IV. New Business
V. Adjourn
•
f
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
July 14, 2008
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Tim Freeman, Pat Gazzola, and
Maudie Schmitt.
Commissioners Absent: Robert Rhoads
Staff Present: Sandra Bennett, Allyson Twiggs Dyer and Marilyn Heifner
I. CALL TO ORDER
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on July 14 at the Fayetteville Town Center at 2:00 p.m.
Once Upon Dickson book
Ethel Simpson and Tony Wappel, authors of Once Upon Dickson made an official presentation from
them and UA Special Collections of their book which advertising and promotion commission funds
helped with.
Visitor Guide Profiles
Marilyn Heifner and Allyson Dyer presented profiles of talent featured in new Visitor Guide. Selected
• were Maudie Schmitt, Brian Pugh, Brian Crowne, Charles Banks Wilson and Coach Daryl Patton.
II. REPORTS
MINUTES
Moved by Schmitt, second by Coody to approve the minutes of the May 12 regular meeting.
HMR COLLECTIONS
Marilyn presented HMR collections for May and June. May collections were up 5 .60% and June
collections were up 9.49%. Year to date collections were up 7.05%
Total collections of HMR tax in May (April sales) were $ 175,064, and in June (May sales) were
$ 194,447. Year to date collections are $ 1 ,058,686.
FINANCIAL REPORT
Keith Glass presented financial statements. Cashwise, the Commission is up $45,000. Expenditures
are on line with the budget. Revenue is up. January to May financials show the financial position as
very stable and very solid.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office had issued 16 active criminal
summons or failure to appear warrants in twenty-three active HMR collection cases. Collections in
. June were $5 ,629.72.
CLINTON HOUSE MUSEUM REPORT
Marilyn reported that the 5016 documentation was being completed by the UA Legal Clinic. Marilyn
will meet with them in the next month.
VISITOR BUREAU
Allyson Twiggs Dyer reported that attendance was up at events during the coaches clinic. The USSSA
world slow pitch tournament was in town with 50 teams (a shortfall of the 80 teams expected).
Premier Baseball Tournament will be held in July. This is the third tournament for Ryan and he has
developed a good relationship with the promoter.
Solar Splash will move closer to graduation next year and they had great press coverage this year.
BBBBQ has a new website up.
The Visitor Center has a 25% increase in visitor count in May and increased revenue in May and June.
TOWN CENTER
Sandra Bennett reported Town Center increased sales and collections over last year same time. YTD
shows increase in all areas except completed events. This is because of the loss of a weekly Decision
Point meeting held at the Town Center.
Operational items which have required repair include retiling the men' s restroom, continued work on
• the Peach Fountain, and a repair call from Lithonia Lighting on facility lighting.
EXECUTIVE DIRECTOR REPORT
Marilyn reported that inquiry responses are up 20%. She worked with the Wall St. Journal for an
article on Hillary and with Newspapers in Education on their teacher planner. Fayetteville and the
Butterfield Sesquicentennial ride will be featured in True West magazine in September.
She reported that the application for exemption from ad valorem taxes for the CVB building was
approved by the Washington Co. Assessor.
Holiday Hoops has decided to discontinue their tournament in conjunction with Lights of the Ozarks.
AGENCY REPORT
Mike Sells was present to represent the Agency. Jade reported on the Visitor Guide, fall sports and
broadcasters plan and continuation of ads.
Gazzola said that ARSN would be a good placement for Fayetteville this year given the new football
coach and the hype associated with the team.
Jade reported that Connecting NWA magazine was looking to do Fayetteville for a possible cover shot.
Leigh reported on web stats.
• OLD BUSINESS
None
NEW BUSINESS
Wayfinding and Signage
Mike Johnson, UA Physical Plant administrator, reported on their contract with Cloud Gersham to do
transportation study (parking on Dickson, signage, etc.). They are now in the final draft of
construction documents and are looking to do a phased approach. UA has 80 stakeholders and has
spent about $ 152,000.
He presented an opportunity for the A & P Commission and the city to join the UA for signage design
($35,000 each plus reimbursable travel expenses). This would allow Cloud Gersham to come and do a
change order to the contract with the UA and the design cost ($36,000) would represent about 20% of
the cost.
Commissioner Davis requested to find out if we can legally do this.
Fayetteville Fine Arts Festival
Sonja Davis Guiterrez, Dede Peters, and Daniel Keely presented a proposal asking for $ 10,000 from
the A & P Commission to make up difference in funding. Upon being asked why they went to the City
Council asking for funding and not to us, they responded that they thought they had tapped out the A &
P funds. They said they did not go to the City Council . Alderman Jordan brought it up and they just
heard it through the rumor mill.
The total cost of the festival is $ 150,000 including paid staff and in-kind donations. They have pared
• down the festival this year.
Maudie Schmitt asked if they planned on being self-supporting. They replied that, "Yes, FDP is
synonymous with the festival. As a non-profit venture they hoped to take a percentage of the artist
sales. However, they wanted to make it worthy first and then ask for a percentage. Booth fees are
$ 150 + electrical. Dede Peters said they wanted to establish themselves as a cultural artist community,
south of Crystal Bridges).
Tim Freeman asked where they are advertising. They will have an artist catalog, NPR radio interviews
and Citiscaoes. They hoped to get a newspaper sponsor.
Dan Coody said he has trouble giving a group money when they didn't ask for it, but he wanted to
develop an artist community.
Neal Crawford said he had two concerns: 1 ) the thing that makes Fayetteville unique is that it is
"funky" i.e. bike races on Mother' s Day; 2) from the business end, FDP has significant dollars in this
deal. He was hesitant about tying up public dollars when we deny others who have come asking for
money through the proper channels. He challenged them to delve into the community for funding.
i
Dan Coody asked that the A & P match a contribution from the city of $5,000. Gazzola said the A & P
is independent from the City Council and it was disappointing to him the way this came about.
• Coody moved, Freeman second to give the Fine Arts Festival $5,000 if the city matches. For — Coody,
Freeman. Against — Crawford, Schmitt. Gazzola voted against. Motion failed.
Coody moved to give $2,500 if the City matches the amount. For — 3 Against — 2. Motion carried
• OTHER BUSINESS
Slow Dancing at the WAC
Maudie Schmitt presented a proposal from Walton Arts Center to give funds for Slow Dancing to be
presented October and November for 4 weeks. The presentation will be in only 4 sites in North
America. They are requesting $20,000. Commissioners requested that the item be put on the agenda
in August.
Wavfinding and Signage
Coody asked about the $36,000 for wayfinding and signage. Would the A & P be interested in
matching? Commissioners asked that the item be put on the August agenda.
Allyson will research other cities that have done signage and present in August.
Respectfully submitted,
Marilyn Heifner
Executive Director
•
•
• Advertising and Promotion Commission
For month of July 2008
Current Year HMR Collected (2120.0912.4101 .00) $ 185,389.41
Prior Year Collected (2120.0912.4101 .01 ) $ 21863.43
First Security Investment Interest Revenue (2120.0912.4708.00) $ 41516.78
Total Revenues $ 1922769.62
Annual Bond Audit Expense (2120.9120.7602.60)
Collection Expense (2120.9120. 5333.00) $ (31765.06)
Bank of OK Quarterly Fee (2120.9120.7602.60) $ (1 , 125.00)
Town Center Bond Payment (2120.9120.7602.60) $ (549957.71 )
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (59,847.77)
Total Check to A&P $ 132,921 .85
•
•
0 •
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2005-2008
2005 2006 2006 2007 2007 2008 2008
Total Total Change Over Total Change Over Total Change Over
HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $ $153,048 164,284 7.30% $166,620 1 .42% $174,005 4.43%
February $133,528 183$ 54 37.46% $150,088 -18.23% $158,693 5.58%
March $164,763 154,067 -6.49% $157,317 2. 11 % $172,804 9.84%
April $159,473 174,063 9. 15% $171 ,562 -1 .43% $183,672 7.06%
May $159, 186 174,387 9.54% $165,779 -4.94% $175,064 5.60%
June $162,754 171 ,098 5. 13% $177,594 3.80% $194,447 9.49%
July $181 ,070 172,905 -4.51 % $173,079 0.00% $188,253 8.77%
August $167,448 160,067 -4.40% $160,560 0.00%
September $162,215 169,793 4.67% $1720373 1 .52%
October $169,325 196,393 15.99% $180,324 -8. 18%
November $170,780 193,469 13.29% $185, 111 -4.32%
December $160,343 159,842 -0.01 % $170,506 6.67%
Total $ $1 ,943,930 2,0731923 6.69% $2,030,913 -2.07% $19246,939 7.30%
\filename
HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2004 2005 % change 2006 % change 2007 % change 2008 % change
Dec 12,329.60 14,024.64 13.75% 13,284.28 -5.28% 12,577.76 -5. 10% 14, 112.82 12.20%
Jan 122614.03 132738.64 8.91 % 13,650.85 0.64% 13,965.23 2.30% 14,742.43 5.57%
Feb 16,210.91 17,930.90 10.61 % 16,006.58 -10.73% 16,534.37 3.30% 20, 151 .69 21 .88%
Mar 191692.06 19,037.80 -3.33% 18,941 .34 -0.50% 182699.53 -1 .27% 20,558.61 9.94%
Apr 17,643.48 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56% 211754.32 13.84%
May 19,979.47 22,347.62 11 .85% 22,796.50 2.00% 23,204.74 1 .79% 25, 145.33 8.36%
Jun 22,917.75 22,690.02 -0.99% 22,060.53 -2.78% 22,705.86 2.92% 24, 128.23 6.26%
Jul 17,404.01 18,668.34 7.26% 16,804.33 -9.98% 173054.25 1 .49%
Aug 173316.75 18,786.70 8.48% 17,513.64 -6.67% 18,081 .83 3.24%
Sep 21 ,910. 18 21 ,524.09 -1 .76% 28, 150.74 30.78% 21 ,879.99 -22.28%
Oct 242314.01 22,729.73 7.44% 22,208.80 -2.29% 27,695.43 2.47%
Nov 16,294.83 17,073.24 4.78% 17,351 .42 1 .63% 18,329.41 5.64%
218,627.08 2289272.45 4.41 % 2279769.84 -0.22% 229,838.52 0.90% 140,593.43 10.88%
RESTAURANTS
2004 2005 % change 2006 % change
Dec 122,970.98 137,855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08 158,660.68 8.78%
Jan 1161544.55 126,564.43 8.60% 142,675.37 12.73% 126,350. 10 -11 .44% 142, 157.30 12. 51 %
Feb 117,063.89 1273214.85 8.67% 133,701 .96 5. 10% 133,499.96 -0.001 % 151 ,899.46 13.78%
Mar 125, 141 .62 140, 166.43 12.00% 1530462. 15 9.48% 145,240.82 -5.36% 158,904.51 9.41 %
Apr 123,732. 13 1372712.38 11 .30% 143, 149.32 7.57% 146,017.95 2.00% 160,405.28 9.85%
May 126,572.41 140,966.98 11 .37% 166,542.00 18. 14% 142,484.49 -14.44% 163,216.58 14.55%
Jun 128,880. 12 164,369.25 27.54% 139,677.98 -15.31 % 1420384.44 1 .93% 144,068.57 1 . 18%
Jul 1279161 .30 136,906.50 7.66% 152,031 .25 11 .05% 136,693.67 -10.09%
Aug 126,217.05 1390830.39 10.78% 143,807.38 2.84% 145,060.67 0.87%
Sep 134,327.89 143,215.20 6.61 % 158, 151 .42 10.43% 150,651 .01 -4.74%
Oct 133,335.40 146,722.98 10.04% 157,626. 19 7.43% 152,987.98 -2.94%
Nov 118, 147.51 133,691 .45 13. 16% 137,036.80 2.50% 1400563.66 2.57%
11500,094.85 116759216.12 11 .67% 11781 ,520.42 6.68% 1 ,707,785.82 -4.14% 11079,312.38 9.93%
Keith M. Glass, CPA
2580 N. College
August 5, 2008 Fayetteville, AR 72703
Fayetteville Advertising and Promotion
113 W. Mountain
Fayetteville, AR 72701
Dear Board Members,
I have compiled the accompanying statements of assets, liabilities, and
capital - modified cash basis of Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors
Bureau, and The Clinton House Museum as of June 30, 2008, and the
related statements of budget, revenue and expenses — modified cash basis
for the period then ended, and six months then ended in accordance with
Statements on Standards for Accounting and Review Services issued by
the American Institute of Certified Public Accountants. The financial
statements have been prepared on the modified cash basis, which is a
comprehensive basis of accounting other than generally accepted
accounting principles.
• A compilation is limited to presenting in the form of financial statement
information that is the representation of management. I have not audited
or reviewed the accompanying financial statements and, accordingly, do
not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures
ordinarily included in financial statements prepared on the modified
accrual basis of accounting. If the omitted disclosures were included in
the financial statements, they might influence the user's conclusions about
the Company' s asset, liabilities, capital, budget, revenue, and expenses.
Accordingly, these financial statements are not designed for those who are
not informed about such matters.
Sincerely,
Keith M. Glass, CPA
•
Phone: 479-571 -0811 Fax: 479-571 -0812
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
June 30, 2008
• ASSETS
Current Assets
CVB Cash in Register $ 100.00
CHM Cash in Register 100.00
Arvest A&P General #4856 2882209.97
1 st Security A&P General #8714 3609096.60
I st Sec Fay Town Ctr #8722 829670. 12
1 st Sec. Clinton House #8749 149727.66
1 st Sec. Conv Visitor #8730 699233.59
Arvest Payroll Account 44636 245910.01
Accounts Receivable 18.48
Due From Other Funds 222471 .75
Inventory-Clinton House 1 ,990.76
CVB Inventory 117609.96
Investments 1 ,795,518.86
Investment Adj to Market 1 ,409.01
Total Current Assets 2,673,066.77
Property and Equipment
Furniture and Fixtures 9,602.98
Equipment 1667502.88
CVB Building 19120,253.37
Building Additions 206,677.24
Accum. Depreciation (2295893.48)
Total Property and Equipment 1 ,273, 142.99
• Other Assets
Total Other Assets 0.00
Total Assets $ 3,946,209.76
LIABILITIES AND CAPITAL
Current Liabilities
AFlac $ 95.30
Colonial Life & Acc Ins Payabl 172.77
Federal Payroll Taxes Payable 12,043.34
FUTA Tax Payable 219.40
State Payroll Taxes Payable 25575.91
SUTA Payable 952.70
Employee Benefits Payable 1 , 112.59
Due to Other Funds 32888.95
Due to Town Center 69089. 10
Total Current Liabilities 27, 150.06
Long-Term Liabilities
Total Long-Term Liabilities 0.00
• Total Liabilities 275150.06
Capital
Beginning Balance Equity 31879,562.33
Retained Earnings (69313.87)
See Compilation Letter
Fayetteville A&P Commission
Statement of Assets, Liabilities & Equity - Modified Cash Basis
June 30, 2008
• Net Income 453811 .24
Total Capital 35919,059.70
Total Liabilities & Capital S 399462209.76
•
•
See Compilation Letter
Fayetteville A P Commission
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending June 2008
• 2008 2008 2008 2008 June June 2007
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
HMR Tax Revenue 1 ,914,166.42 764,023.00 1,034,516.40 879,650.02 155,305.00 193,595.60 955,401.95
Prior Year HMR Tax Rev - 24,170.59 851.87 15,805.20
Interest 120,000.00 50,000.00 31,939.42 88,060.58 10,000.00 4,516.78 81 ,027.22
Bond Refund -
Other-Visitor Guide ad 20,000.00 10,500.00 - 20,000.00 10,000.00 14,677.50
Misc Income 32,831.00 600.00 (600.00) 318.82
Investment Fund Tran: 447,013.04 200,000.00 - 447,013.04 50,000.00
Fund Transfer for CVB - 100,000.00 (100,000.00)
Rental Income - 16,537.21 (16,537.21) 2,750.00
Interest Inc Checking 4.825.59 (4.825.59) 490.87 6,952.02
Total 2,501,179.46 1,057,354.00 1 ,212,569.21 225,305.00 202,205.12 1 ,067,230.69
Expenses
Transfers 100,000.00 100,000.00 173,000.00
Town Center Fund 676,248.52 282,530.00 330,871.26 345,377.26 56,506.00 54,957.71 332,129.94
Bond Audit Exp 2,000.00 - - 2,000.00
Bond Paying Agent Fe 6,000.00 3,000.00 - 6,000.00
Workman's Comp Ins 2,500.00 - - 2,500.00
Collection Exp 39,739.00 16,225.00 21 ,173.74 18,565.26 3,315.00 3,888.95 60,699.71
CVB Rent - - - 18,000.00
CVB Remodel
CVB Earnest Money - -
CVB Purchase - -
24,952.56
Transfer to CVB 301,209.66 200,000.00 230,000.00 71,209.66
Transfer to Clinton Hot 73,488.12 40,000.00 - 73,488.12
Peace Fountain Maint 10,000.00 8,250.00 42,871 .61 (32,871.61) 250.00 786.89 7,989.29
Salaries 74,634.00 31 ,100.00 33,594.54 41 ,039.46 6,220.00 8,626.26 34,513.04
Payroll Tax Exp 6,203.36 2,591 .00 2,965.36 3,238.00 516.00 681.20 2,721 .48
Insurance-Health 2,880.00 1 ,200.00 681 .83 2,198.17 240.00 286.45 9,956.06
401K Match 2,326.26 975.00 988.86 1 ,337.40 193.00 212.52 1,035.12
• Car Allowance 3,600.00 1 ,500.00 1 ,800.00 1 ,800.00 300.00 450.00 1 ,800.00
Advertising B Markefin 375,000.00 130,000.00 94,898.15 280,101 .85 25,000.00 12,009.41 189,212.82
Airport Info Booth 5,200.00 2,400.00 5,200.00 2,400.00
Airport Advertising 5,940.00 1 ,485.00 5,370.00 570.00 2,685.00 2,820.00
Brochures 100,000.00 24,000.00 35,421.51 64,578.49 7,000.00 4,000.00 53,079.04
Website Update 10,000.00 4,000.00 - 10,000.00
Signage- Tourism 10,000.00 5,000.00 1,890.63 8,109.37 2,000.00 393.31 4,775.67
Publication 8 Dues 2,200.00 1 ,025.00 . 1,780.00 420.00 953.50
TraveVTraining 3,600.00 1 ,900.00 646.39 2,953.61 1,000.00 484.08
Office Sup 8 Printing 1 ,000.00 500.00 600.98 399.02 100.00 237.83 503.64
Postage 15,000.00 5,000.00 10,774.44 4,225.56 2,500.00 4,000.00 6,185.12
Professional Services 6,000.00 2,500.00 3,050.00 2,950.00 500.00 425.00 8,100.00
Straegic Planning 300.00 - - 300.00
Audit Expense - -
Town Center Garden A 20,856.00 8,690.00 - 20,856.00 1,738.00 1,458.33
Botanical Garden 32,831.00 32,631 .00 32,831.45 (0.45) 329,596.73
Square Gardens 414,182.00 200,000.00 128,611.28 285,570.72 50,000.00 28,502.83 46,179.41
REPAY Special Proj 35,000.00 35,000.00 - 35,000.00
Spacial Projects Other - 2,500.00 (2,500.00) 73,563.30
ASCE Mid Continent C 5,000.00 5,000.00 5,000.00 - 5,000.00
Calcasieu Rabbit Shov 500.00 500.00 500.00 - 3,500.00
Ceramics Symposium 7,500.00 7,500.00 7,500.00 -
Dickson SI Music Fest 25,000.00 25,000.00 24,805.61 194.39 5,386.25
DECA Marketing Fash 1,000.00 1,000.00 1,000.00 - 2,052.75
4 State Volleyball Clas 4,000.00 4,000.00 4,000.00 - 4,000.00
All Star Games 10,000.00 10,000.00 10,000.00 - 9,500.00
Coaches Clinic 15,000.00 15,000.00 20,000.00 (5,000.00) 15,000.00
Saturday of Champion 4,000.00 4,000.00 4,000.00 - 4,000.00
NWA Coaches Clinic 5,000.00 5,000.00 - 5,000.00 7,000.00
State Soccer Finals 1,500.00 1,500.00 1 ,500.00 -
7A Stale Track Meet 1 ,000.00 1,000.00 1 ,000.00 -
Debate BForensic Tot 1 ,500.00 1,500.00 - 1 ,500.00
Holiday Hoops 5,000.00 - - 5,000.00
Joe Martin Stage Rau 3,500.00 3,500.00 3,500.00 - 3,500.00 3,500.00 7,000.00
Stale Master Gardner t 2,500.00 2,500.00 2,500.00 - 2,500.00
• Mt. Sequoyah Caring F 1,000.00 1 ,000.00 - 1,000.00
Solar Splash 7,500.00 7,500.00 7,500.00 10,000.00
TheatreSquared 3,000.00 3,000.00 3,000.00 - 3,000.00 3,000.00 3,000.00
Fayetteville A P Commission
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending June 2008
• 2008 2008 2008 2008 June June 2007
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Walton Arts Center-An 15,000.00 15,000.00 15,000.00 - 28,509.34
Water-Ski Regional Ct 5,000.00 5,000.00 1 ,200.00 3,800.00 5,000.00 600.00
Youth Slow Pilch Wod 7,500.00 7,500.00 - 7,500.00 7,500.00 4,000.00
Misc Equip 50,000.00 25,000.00 10,200.10 39,799.90 5,000.00 7,402.35 16,396.54
Repair B Maintenance 50,000.00 25,000.00 34,658.25 15,341.75 5,000.00
Depreciation Exp 20,000.00 8,325.00 - 20,000.00 1,665.00 10,000.02
Contract Labor - 16,779.89 (16,779.89) 3,029.89
Unallocated Revenues 12,241 .54 12,242.00 - 12,241 .54
Bank Charges - 55.88 (55.88) 11 .97 88.75
Taxes B Licenses 5344.36 (5344.36)
Total 2,501 ,179.46 1,238,269.00 1,262,366.12 195,543.00 245,073.82 1,510,156.24
•
•
Clinton House Museum
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending June 2008
• 2008 2008 2008 2008 June June 2007
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from A&P 60,588.12 40,000.00 30,000.00 30,588.12 23,000.00
Admission 7,000.00 3,502.00 2,598.59 4,401.41 587.00 297.41 2,877.36
Special Events 225.00 75.00 - 225.00 75.00 650.00
Gift Shap Sales 5,000.00 2,504.00 2,241.27 2,758.73 424.00 483.03 1 ,911.22
Interest 250.00 130.00 205.30 44.70 20.00 20.52 130.28
Other Income 100.00 (100.00) 350.00
Total 73,063.12 46,21100 35,145.16 1 ,106.00 800.96 28,918.86
Expenses
Salary+Benefits 32,549.63 15,498.33 16,497.39 16,052.24 2,583.00 3,750.00 12,288.24
Payroll Tax Exp 2,725.00 1,362.00 1,542.19 1 ,182.81 227.00 327.34 3,743.86
Insurance-Health 2,859.00 1,428.25 1,142.64 1 ,716.36 238.00 236.76 573.50
401K Match 450.00 227.50 211 .64 238.36 38.00 75.00
Rent 12,000.00 12,000.00 12,000.00 - 12,000.00
L tilities-53500 - -
Water 500.00 246.00 210.96 289.04 41.00 35.11 215.18
Gas 1,500.00 1,000.00 918.38 581.62 59.00 31 .68 788.08
Electricity 1,200.00 552.00 292.63 907.37 119.00 76.11 433.97
Telephone 1 ,600.00 798.33 762.52 837.48 133.00 130.91 754.43
Materials & Supplies 1 ,200.00 600.00 837.62 362.18 100.00 633.80
Credit Card Discount! 250.00 120.00 246.47 3.53 20.00 45.24 87.41
Bank Charges - 49.75 9.95
Security 275.00 138.00 108.60 166.40 23.00 131.00
Maintenance/Lawn 420.00 210.00 220.00 200.00 35.00 60.00 80.00
Repair/Maintenance 600.00 300.00 236.93 363.07 50.00 28.35 92.65
Sales Tax 700.00 348.00 - 700.00 58.00
Special Projects 600.00 350.00 - 600.00 50.00
501 c3 Application 500.00 500.00 - 500.00
Publications/Dues 50.00 100.00 - 50.00 50.00 50.00
• Travel/Training 300.00 200.00 496.74 (196.74) 100.00 26.00 81.69
Gift Shop Items 5,000.00 2,496.00 1,647.73 3,352.27 416.00 874.71
Misc 7,784.37 3,888.00 7,784.37 648.00 92.65
Total 73,063.00 42,362.41 37,422.39 4,988.00 4,757.45 32,996.17
•
- Convention Visitors Bureau
Stmt of Budget, Revenue, and Expenses-Modified Cash Basis
Month Ending May 2008
• 2008 2008 2008 2008 June June 2007
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Transfer from ABP 301 ,209.66 200,000.00 200,000.00 101,209.66 100,000.00 150,000.00
Interest 300.00 150.00 369.36 (69.36) 25.00 44.98 417.17
Partnership Dues 8,800.00 7,200.00 7,200.00 1,600.00 800.00 6,400.00
Travel Hero 5,000.00 - 1,251.28 3,748.72
Vist. CO. Store 15,200.00 7,604.00 4,109.95 11 ,090.05 1,274.00 1,197.12
Track Tickets - 3,145.00 (3,145.00)
Other Income 820.00 (820.00) 100.00 182.64
Total 330,509.66 214,954.00 216,895.59 2,099.00 101 ,342.10 156,999.81
Expenses
Salary+Benefits 200,806.00 95,382.00 90,050.76 110,755.24 15,897.00 23,175.52 83,580.40
Payroll Tax Exp 16,064.48 7,626.00 7,920.00 8,144.48 1,271 .00 1 ,803.81 6,804.81
Insurance-Health 14,400.00 7,200.00 7,425.91 6,974.09 1,200.00 2,345.42 8,827.30
401K Match 6,024.18 3,012.00 2,207.29 3,816.89 502.00 441.24 1,733.88
Rent - - 24,300.00
Utilities - -
Telephone 7,500.00 3,750.00 3,994.10 3,505.90 625.00 605.67 3,436.20
Electricity 4,726.00 2,606.00 1 ,870.86 2,855.14 331.00 346.51 2,247.07
Water 724.00 393.00 293.21 430.79 33.00 38.28 234.36
Postage - -
Conv 8 Tourism Develo 20,000.00 9,200.00 3,153.75 16,846.25 1 ,000.00 282.34 7,250.42
Travel & Training 32,065.00 17,700.00 13,080.61 18,984.39 2,000.00 293.90 14,754.33
Publications/Dues 3,500.00 2,000.00 3,227.00 273.00 750.00 997.00
Repair/Maintenanoe 1,000.00 600.00 1,706.30 (706.30) 523.78 249.09
Office Supp/Printing 7,500.00 3,750.00 3,797.18 3,702.82 625.00 103.50 4,146.53
Update Comp/Add Employee - 696.47
Tracking Sftware(Maint 1 ,700.00 1 ,700.00 1,695.00 5.00 5,014.52
Credit Card Discounts 1,200.00 600.00 415.81 784.19 100.00 46.55
Taxes & Ucenses(ASC) 300.00 300.00 - 300.00 298.33
Visitor CV Store Itms 10,000.00 4,998.00 1 ,687.79 8,312.21 833.00 815.23
• Education Reimbursem, 3,000.00 1 ,500.00 - 3,000.00
Bank Charges 266.75 (266.75) 218.45
Parking Expense 500.00 (500.00) 100.00
Special Project 4,046.00 (4,046.00)
Total 330,509.66 162,317.00 147,338.32 24,417.00 31 ,890.20 164,570.71
•
Fayetteville Town Center
Stmt of Budget, Revenue, and Expense-Modified Cash Basis
Month Ending June 2008
2008 2008 2008 2008 June June 2007
Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date
Accumulated Actual Balance Budget Actual Actual
Budget
Revenue
Rental Incl Service 448,250.00 227,000.00 225,625.82 222,624.18 35,000.00 26,536.66 197,336.81
Interest - Checking 1,000.00 498.00 742.83 257.17 83.00 99.70 335.24
Parking Revenue - - - (285.05)
Daily 8,000.00 4,100.00 9,917.87 (1 ,917.87) 450.00 17.31 3,886.00
Leases 16,000.00 8,000.00 - 16,000.00 6,607.94
Other Income - 567. 16 (567.16) 715.86
Sales Tax Exp (3,000.00) - - (3,000.00) (1 ,171 .00)
Less Returns 8 Allowance - - -
Special Projects 10,000.00 - - 10,000.00 3,121 .75
Mix Revenue - 211 . 11 (211.11) 23.14
Transfer 867.45 (867.45)
Total 480,250.00 239,598.00 237,932.24 35,533.00 26,653.67 210,570.69
Expenses
Salary*Benefits 182,658.00 86,760.00 77,914.26 104,743.74 14,460.00 19,737.90 83,774.48
Commissions 30,000.00 15,206.00 15.855.22 14,144.78 2,336.00 3,478.48 14,749.83
Contract Labor 7,200.00 3,600.00 3,162.50 4,037.50 600.00 1,282.00
Payroll Taxes 15,000.00 7,500.00 9,211 .34 5,788.66 1,250.00 2,997.86 7,849.70
Credit Card Discount! 1,500.00 750.00 1,719.14 (219.14) 125.00 268.99 753.49
Insurance 13,350.00 4,672.00 6,699.08 6,650.92 1,112.00 2,089.50 2,891.13
401K Match 2,500.00 1,248.00 1,644.75 855.25 208.00 290.60 989.64
Utilities - - -
Water 8,000.00 3,735.00 3,906.98 4,093.02 825.00 575.84 3,016.68
Phone 10,000.00 5,200.00 4,348.40 5,651 .60 800.00 732.14 6,058.41
Electricity 65,000.00 33,000.00 28,946.71 36,053.29 6,000.00 6,873.86 28,568.18
Gas 15,000.00 12,350.00 9,976.49 5,023.51 300.00 226.49 7,328.96
Cable 1 ,025.00 510.00 506.59 518.41 85.00 84.43 422.18
Postage 150.00 150.00 133.79 16.21 132.00
Contract Services - - -
• Linens 26,000.00 12,200.00 13,205.33 12,79467 2,300.00 3,117.11 11 ,008.32
Outside
Repairs 8 Maintenanr 55,000.00 24,400.00 24,275.21 30,724.79 4,700.00 6,138.52 30,955.04
Materials B Supplies 5,000.00 2,496.00 - 5,000.00 416.00 2,887.27
Office Supplies/Printing - 2,661.36 (2,661 .36) 347.46 897.62
Advertising 1,750.00 1,150.00 . 1,182.84 567.16 700.00 95.00 869.00
Travel7Training 500.00 250.00 371.78 128.22 50.00 181.95 1 ,201 .32
Building Insurance 5,800.00 - - 5,800.00
Taxes 8 Licenses 1,750.00 1,500.00 1,500.00 250.00 1 ,500.00
Special Projects 5,000.00 - 652.32 4,347.68 3,845.25
Mix 28,067.00 15,000.00 132.84 27,934.16 5,000.00 732.01
Bank Charges - 49.75 (49.75) 9.95 60.85
Depr Expense - - - 10,000.02
Security - 700.00 (700.00) 500.00
Transfer In 867.45 (867.45)
Total 480,250.00 231,677.00 209,624.13 41,267.00 47,746.08 221,773.38
•
FAYE'TTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
City Council
CC : Casey Jones, City Prosecutor
Marsha Hertwick, Accounting Director
FROM : Kit Williams, City Attorney
DATE : August 5, 2008 _
RE : Overdue HMR tax collection
The total year-to-date collection of overdue Hotel , Motel , and
• Restaurant taxes now exceeds $60,000 .00. City Prosecutor Casey Jones
collected $11 ,334.38 in overdue HMR taxes in July . Unfortunately, only
one of the 22 cases fillly paid their late taxes and will be missing from next
month ' s list. The total overdue HMR taxes collected to date in 2008 is
$609663.64.
Without an HMR business license requirement to timely submit
accurate HMR tax forms, Casey may have some difficulty with the two
restaurants which have failed to submit any forms recently to the City ' s
Accounting Department. I doubt that the City ' s Accounting Department has
the current personnel resources to go to the restaurants to conduct a field
audit. I invite any A & P Commissioner or Alderman to speak directly with
Casey Jones (575-8377) about this problem .
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDYFINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR Email: hotcheck&l.fayetteville.ar.us
W. BRANT WARRICK MEMO 44o , RKAN
FAYEPHON : ( ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (47915768377
(479) 575-8378
(479) 675.8374
(479) 676.8375
Hot Checks: (4791575-8254
FAX N : (479) 575-8373
TO: IG Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: August 6, 2008
RE: Status of Active B[MR cases
1 . Baskin Robbins Robert Szlemko FTAS Warrant
• Current Balance: $1 ,646. 12
2. Benson Kevin/Brittany Benson Paid: -0-
Current Balance: $334.54
Active Criminal Summons
3 . Bizy's Express Caf6 Jerry M. Newman Paid: $7,808.68
Current Balance: $8,082.42
Active Criminal Summons
4. Bourbon Boys Brad C. Murphey Paid $ 200.00
Current Balance: $2,396.40
5. Butcher Block Gary W. Bell Active Criminal Summons
Current Balance: $1 ,871 .28
6. China Garden Jeff Shen Active Criminal Summons
7. Corky's Ben Clark Paid: $ 150.00
Current Balance: $4,866.05
8. Dart Room John Faubus Active Criminal Summons
• William E. Gran Active Criminal Summons
K. Williams
August 6, 2008
. Page 2 ,
9. Dominoes Pizza Lloyd Hardison Paid: -0-
Current Balance: $7,690.66
Active Criminal Summons
10. Fuzzy's Restaurant Frank Giardino Paid: $75.00
Current Balance: $ 1 ,371 .68
11 . Gypsy's John Dortch Trial Date: 8/27/08
John Warren Active Criminal Summons
12. JCB Catering/RX Catering Jarrod C. Butler Arraignment: 8/15/08
13. LaFamilia Virginia Amaral Paid: $50.00
Trial Date: 8/20/08
Current Balance: $273.86
14. La Pahrias Vicente Perea Active Criminal Summons
15. Los Cuates Maria Richard Active Criminal Summons
• 16. Mama Deans Soul Food Terry Morrison Arraignment: 8/18/08
Meneria Morrison Arraignment: 8/25/08
Current Balance: Forms not
Submitted to Accounting
17. Mordours Pizza Shannon Stout Trial Date: 8/27/08
Paid: $400.00
Current Balance: $2,148.25
18. 1936 Cafd/Early Berlin Peter Steinhart Paid: -0-
Current Balance: Fomes not
Submitted to Accounting
Active Criminal Summons
19. Seafood Market Bar/Grill Craig Dowd Trial Date: 10/01/08
20. Shanghai Chinese Rest. Jeff Shen Active Criminal Summons
22. The Perk on Wedington Shea Hamm Paid: $2,650.70
Current Balance: -0-
Closed
• TOTAL: $11.,334.38
Activity Report
From: 07/01 /2008 To: 07/31/2008
OLYSON
Convention
7/31 /2008 Destination Marketing Association International Annual Convention
attended annual convention
Total For Convention : 1
E-Mail
7/14/2008 Lights of the Ozarks Christina Hinds-American Cancer
Light the Night romance night and AMC sweethearts
7/16/2008 Walton Arts Center Lisa Gruben-Inness
meet about slow dancing planning
7/16/2008 USSSA David Wright-parks and rec
National Slow Pitch Tournament details about opening ceremonies
7/22/2008 Bikes, Blues; BBQ Karen Boston-volunteer coord.
set up meeting w/ Or Way about student vo
7/24/2008 Allyson Twiggs-General Tammy McDaniel-Doubletree Bville
moving to OK, Dana Taylor new dos
7/25/2008 Fayetteville Parks 8 Recreation Mr David Wright
invoice for usssa bid fee
Total For E-Mail : 6
Meeting
7/22/2008 Allyson Twiggs-General Mayor Coody
details about possible meeting in the fall
02008 Walton Arts Center Lisa Gruben-Inness
slow dancing
7/23/2008 Allyson Twiggs-General Alesha Askew-Candlewood
new dos at candlewood
Total For Meeting : 3
Phone Call
7/1 /2008 Great Arkansas Talent Search Eric Chesher
book him two rooms at cosmo for event
7/3/2008 Arkansas Forestry Association Mr Kelly Robbins
Annual Conference leaving for new position
7/22/2008 Premier Baseball Championships Matt Shanklin-UA Athletics
16 Under Championship Tournament details about the tourney
7/24/2008 Allyson Twiggs-General Michael Stershic-Leigh Valley CVb
signage/wayfinding research
7/25/2008 Bikes, Blues, BBQ Biran Crowne-Band Rooms
details about rooms for bands for BBB
7/29/2008 Bikes, Blues, BBQ Mr. Nelson Driver
band rooms details
Total For Phone Call : 6
•
8/4/2008
Activity Report
INELLY From: 07/01 /2008 To: 08/04/2008
E-Mail
7/29/2008 Shelly Walters - General Ms. Shelly Stewman
Helped Cosmopolitan with vendor list
Total For E-Mail : 1
E-Mail Received
7/17/2008 UA School of Law Ms. Tura Graves
Re: Hosting Law School Deans in Fayettevi
Total For E-Mail Received : 1
E-Mail Sent
7/1 /2008 UA Fulbright College of Arts & Sciences Marsha Williams
Booked football rooms at HI Express
7/10/2008 DNA Computing Conference Russell Deaton
Booked at Carnall Hall
7/21 /2008 UA Continuing Education and Academic Outreach Kim Jones
Municipal Clerks Institute Set time for booth at registration
7/23/2008 UA Arkansas Cooperative Fish & Wildlife Research Unit Jason Bolenbaugh
Wildlife Society Meeting Sent lead results
Total For E-Mail Sent : 4
Issued Lead
7/21 /2008 UA Arkansas Cooperative Fish & Wildlife Research Unit Jason Bolenbaugh
Wildlife Society Meeting Lead
• Total For Issued Lead : 1
Letter Received
7/1 /2008 UA Staff Senate Michele Payne
Annual Staff Senate Picnic Thank you for participation
Total For Letter Received : 1
Meeting
7/1 /2008 UA Mack Blackwell Center for Transportation Dana Ledbetter
Professional Advisory Board Planning for meeting in November
7/1 /2008 International Association of Administrative Professionals Shelly Stewman
Razorback Chapter Board meeting
7/14/2008 Mid-America Association of Law Libraries Lorraine Lorne
Annual Conference Outline of service available
7/16/2008 Mid-America Association of Law Libraries Lorraine Lorne
Annual Conference Delivered FYV information for invitation
7/21/2008 UA Arkansas Cooperative Fish & Wildlife Research Unit Jason Bolenbaugh
Wildlife Society Meeting Looking for meeting space
7/22/2008 International Association of Administrative Professionals Shelly Stewman
Razorback Chapter Chapter Meeting
7/24/2008 UA Arkansas Center for Space and Planetary Sciences Ms. Jessica Park
Delivered VG for summer programs
7/24/2008 UA Civil Engineering Carrie Pennington
Delivered VG brochures for incoming class
7/31 /2008 Fayetteville Sustainability Summit
Conference Planning meeting for October 17
2008 Fayetteville Sustainability Summit
Conference Planning meeting for October 17
8/4/2008
Activity Report
From: 07/01/2008 To: 08/05/2008
LIE
E-Mail
7/15/2008 Bush Gardens-Williamsburg, Virginia Mrs Kate Murer
American Bus Association info
Total For E-Mail : 1
Group Tour Packet
7/1 /2008 Barnett United Methodist Church Mrs Dorothy Mitchell
Arkansas Leads Sent 07/01 /08
7/1 /2008 Senior Friends Mr Hubert Stephenson
Arkansas Leads Sent 07/01 /08
7/1 /2008 MO Senior Travel Mr Ron Pilz
Arkansas Leads Lead
7/3/2008 Cherryville Senior Services Mr Wayne Hallowell
VG & Map
7/3/2008 First Baptist Church of Moriarty Mr Tom Walmsley
VG & Map
7/3/2008 Park City Seniors Mrs Vicki Shepard
VG & Map
7/3/2008 Rock Senior Center Mrs Michael Leppanen
VG & Map
7/8/2008 Bell Family Reunion Mr Garnett Bell
VG & Map
0008 McQuoid Reunion Mrs Mary McQuoid
VG & Map
7/8/2008 Lester Family Reunion Mrs Mary Lester
Arkansas Leads VG & Map
7/9/2008 Senior Travel Club Mrs Connie Halastik
Arkansas Lead VG & Map
7/15/2008 Great Lakes Bank of Choice Mrs Andrea Hetzel
Bank Travel VG & Map with my $100 Face
7/15/2008 Alliance Bank Mrs Linda Mattingly
Bank Travel VG & Map with my $100 Face
7/15/2008 Alliance Bank Mrs Linda Mattingly
Bank Travel VG,Map and $100
7/15/2008 Priorityone Bank Mrs Doris Adcox
Bank Travel VG,Map and $100
7/15/2008 First Midwest Bank of Poplar Bluff Mr Rob Callahan
Bank Travel VG,Map & $100
7/15/2008 Home National Bank Mrs Lori Nuzum
Bank Travel VG,Map and $100
Total For Group Tour Packet : 17
•
8/5/2008
Activity Report
From: 07/01 /2008 To: 08/05/2008
AN
E-Mail Sent
7/2/2008 Arkansas Activities Association I Mr. Dick Johnson
All Star Week RE: Wrap-up Meeting
7/3/2008 High School Sports the Magazine Mr. Rhett Lashlie
7 on 7 Select Football Tournament 7 on 7
7/3/2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Field Address'/Logo
7/3/2008 High School Sports the Magazine Mr. Rhett Lashlie
7 on 7 Select Football Tournament RE: 7 on 7: July 11
7/9/2008 Ryan Grigsby-General Information Mr. Ryan Grigsby
NCAA Track
7/9/2008 High School Sports the Magazine Mr. Rhett Lashlie
7 on 7 Select Football Tournament FW: 7 on 7
7/9/2008 Fayetteville Parks & Recreation Mr David Wright
RE: Tournament Packets
7/11 /2008 Ryan Grigsby-General Information Mr. Ryan Grigsby
RE: intern Cook
7/11 /2008 USSSA Mr. Billy Lee Yarbrough
National Slow Pitch Tournament RE: USSSA
7/11 /2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Premier 16U Championships
02008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament RE: Baseball Tournament
7/15/2008 Fayetteville Parks & Recreation Mr David Wright
USSSA / Premier
7/21 /2008 Fayetteville Parks & Recreation Mr David Wright
RE: Premier
7/21 /2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament RE: Volunteers
7/22/2008 Ryan Grigsby-General Information Mr. Ryan Grigsby
Premier Team Pictures: July 29
7/23/2008 Arkansas Sports Training Mr. Aaron Leach
Premier Combine Flyer
7/23/2008 Springdale Parks & Recreation Dr. Rick McWhorter
RE: field rental p 2 updated 3-27-08.pdf - A
7/24/2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament RE: Practice Time
7/28/2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament RE: Press Release: Premier Baseball 16 &
Total For E-Mail Sent : 19
File Note
7/7/2008 Premier Baseball Mr James Ellison
17 Under Tournament Worked at Baum: Helped with cleanup
Total For File Note : 1
ne Call
2008 Premier Baseball Championships Mr Don Patty
16 Under Championship Tournament Mike Grennager: Joplin Sports Commission
8/5/2008
Fayetteville Town Center, Manager's Activity Report
July 1 , 2008 to July 31 , 2008
•sales:
JULY JULY Month YTD YTD YTD
2007 (base) 2008__ % Change 2007_ 2008 % Change
Sales 16 23 44% 119 138 16%
# returned contracts by log date — GL
Complete Events (Paid/Sponsored)
EMS Calendar - attached 18 17 (.05) 145 131 (.09)
Sales
$ returned contracts by log date — GL $29, 125.00 $532350.00 83% $198,533.22 $2452981 .791 24%
Collections "' $20,624. 97 $382525.76 87% $216,224.77 $261 ,918.64 21 %
$ - Payment Lo
Credit -0- -0- NA -0- -0- NA
$ - GL
Average per event j $1 ,820.31 $2,319.56 27% $1 ,668.35 $1 ,782.48 06%
$ Sales / # Sales L=—
** We collected $38,525.76 for rentals and incidentals in July. The year to date sales contracts are up 16%, returned
contracts are up 24% and collections are up 21 %l We have reached 58% of our 2008 goal of $448,250.00.
Operations Items:
• New blinds ,in Ozark!
• General Cleaning of facility.
• Fountain clean and running!
*marketing, Sales and Public Relations:
• Worked with CVB for the Premier Baseball banquet.
• Working with Fine Arts Festival Organizers.
Jamey Goddard, Sales Director reports: June executed contracts totaled $44, 350.00; $30,950.00
represents 2008 events and $13,400.00 is for 2009 events.
Event List:
• Watson Family Reunion • Rodiquez 15`b Birthday Party)
• Blink, Inc. (7/7-7/11 /08) • McCurdy Party
• Ryan Gibson Foundation • Capper/Torbett Reception
• David/Kukup Reception • Hasbrook Reception
• Budgetext • NW AR Filipino Assoc. .
• Monisivais Reception • Dill Reception
• Premier Baseball Banquet
•
Contract Date Name of Event Date of Event Contract Total Sales Person
Jul-08
• Jul-08 Soto Wedding Reception 14-Feb-08 $500.00 JG
7/9/2008 Duncan/Teeters Wedding 27-Sep-08 $ 11450.00 JG
7/10/2008 Christy Comstock 18-Sep-08 $3,000.00 JG
7/11/2008 Brazile Wedding Reception 22-Nov-08 $975.00 JG
7/11/2008 Liter Wedding and Reception 20-Dec-08 $ 1 ,450.00 JG
7/14/2008 Bud etext 16-Jul-08 $100.00 JG
7/15/2008 FHS Honors Night 19-May-09 $1 ,750.00 JG
7/15/2008 FHS PSAT test 15-Oct-08 $2,000.00 JG
7/15/2008 FHS AP testing 1 -May-09 $3,600.00 JG
7/16/2008 TCB concerts - Seether 14-Sep-08 $4,500.00 JG
7/16/2008 True Tibetan 20-Sep-08 $350.00 JG
7/18/2008 FCC Contractors Banquet 27-Oct-08 $2,000.00 JG
7/21/2008 Moran/Equevilley Wedding Rece ti 9-May-09 $2,425.00 OJG
7/21/2008 NWA Sustanibili - Twist of Green 3-Oct-08 $3, 175.00 JG
7/22/2008 Delta Waterfowl 16-Oct-08 $12500.00 JG
• 7/22/2008 KTVP - Celebration United 5-Oct-08 $3, 175.00 JG
7/23/2008 Brazile Wedding Reception 22-Nov-08 $500.00 JG
7/23/2008 American Public Works October 23 & 24, 200 $2,925.00 JG
7/24/2008 MILK Jr. Banquet 19-Jan-09 $3, 175.00 G
7/24/2008 Mas Wedding Anniversary 1 -May-09 $600.00 G
7/29/2008 Jessica Sanchez 15th Birthday 13-Jun-09 $1 ,850.00 BD
7/30/2008 Starkey Wedding Reception 8-Nov-08 $2,500.00 MH/JG
7/30/2008 St. James Methodist Church 10-Aug-081 $850.00 IJG
Total 1 $44,350.00
•
• DIRECTOR'S REPORT
July, 2008
INQUIRY RESPONSES
Inquiry Responses
July 2008— 1368 Year to date 2008 — 12,403
July 2007 — 904 Year to date 2007 — 10,014
JULY ACTIVITY
Tourism Activities — Fine Arts Festival (Dede Peters & Casey Hamaker)
AMP — Lea Ann Van Winkle Gessler
Heritage Trail Partners meeting
Butterfield Driving Guide, Vol. 1
S. E. Tourism presentation — "Transumers"
Ethyl Simpson — Once Upon Dickson
Barbara Price Davis — First Night Coordinator
Tom Dotson — Knoxberry Farm concord coach for sale
Relations with Media — Todd Curtis — ARSN
Megan — True West Magazine
• Andy Jensen — NWA Business Journal
David Brown — Front Porch magazine
A & P — Nikki Wilmoth, Jacksonville A & P
Jim Williams, Eureka Springs CAPC
Tom Galyon (Rogers A & P) — A & P funding comparison
Angela — Ball & Morton
Lee Ann Kirby — Collins Intl. Real Estate
Laura Gomez — Prudential Realty
Kay Reed — copy of photo in carriage
Barbara Bolen — regional conservation plan
Mike Sells — new agency name
Clinton House Museum — Katie Harlan, UA Legal Clinic
Marilyn Edwards — fundraiser at CHM
CVB — Sherry, NWA Mall — maps
Ryan — Premier Baseball
Elizabeth — Faith in Action — banner fee
•
• HMR Collections — July collections (June sales)
Golden Corral
Olive Garden
Red Lobster
Chick-Fil-A — NW Village
Clarion
TGI Fridays
McDonald's — Joyce
Hampton Inn
Penguin Ed's
Shogun Japanese Steak and Sushi
Inn at Camall Hall
Chick-Fil-A — Razorback Road
Catfish Hole
Noodles
Courtyard Mariott
Logan' s
Holiday Inn Express
McDonald's
Bordino' s
Chili' s
•
•
ron.Tr
0 0 0
Source Summary Report
1/1/2008 - 12/31/2008
Source YTD PCI Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Southern Living 20929 23.58% 217 448 690 342 375 419 366 72
Travel lnformation.com 2,794 22.50% 434 432 420 399 417 365 327
Midwest Living 2,605 20.98% 32 32 1 ,084 177 429 393 458
State Newspaper Insert 1 ,965 15.82% 1 ,965
UA Graduate School 893 7.19% 181 133 228 263 88
<<None Specified>> 824 6.63% 20 80 154 163 127 160 120
Web Site 155 1 .25% 145 2 1 3 2 2
Texas Monthly 63 0.51 % 17 39 7
Ladies Home Journal 60 0.48% 28 22 10
i
Family Circle 45 0.36% 21 18 6
Better Homes & Gardens 35 0.28% 17 9 9
Meetings & Conventions 27 0.22% 27
TravelMeredith 11 0.09% 8 3
Friend/Family 6 0.05% 1 2 2 1
Arkansas Tour Guide 6 0.05% 1 3 1 1
Bikes, Blues & BBQ 1 0.01 % 1
Totals: 129419 1 ,105 1 ,184 21375 1 ,111 19597 3,607 11368 72
Page 1 of 1 8/1/2008 10:40 AM
Fayetteville Convention & Visitors Bureau
21 S. Block, Suite 100 — Fayetteville, AR 72701
Phone: (800) 766-4626. (479) 521-5776 — Fax: (479) 5714731 — info@experiencefayetteville.com — Web:
w .experiencefayetteville.com
• Walton Arts Center
life is sweet
June 27, 2008
Dear Maudie:
Thank you for your interest in Walton Arts Center's special request to the Fayetteville Advertising and
Promotion Commission for support of the unique project, Slow Dancing. Slow Dancing is a free outdoor
public arc installation consisting of larger-than-life, hyper-slow-motion video portraits of extraordinary
dance artists. Walcon Arts Center is respectfully requesting $20,000 from the A&P to help support the
costs associated with the Slow Dancing production.
Scheduled for October I6-November I3, 2008, Slow Dancing is free and available for viewing by any
pedestrian within the vicinity of Walcon Arts Center's Tyson Plaza on the comer of Dickson and West
streets. The videos will be projected on three large screens (I2' x 24') constructed on the front of Walton
Arts Center. (See photo attached Projections will run Sunday through Wednesday, 7 pm to 10 pm and
Thursday through Saturday, 7 pm ro I2 am.
Fayetteville is one of only four sites in North America to date to exhibit Slow Dancing. The exhibit
premiered at the Lincoln Cencer in New York, followed by an appearance in LA. After a stop at the
Luminato festival in Toronto and a tour in Europe, Slow Dancing will make its Midwest premier and only
• planned appearance in the mid-region of the country in Fayetteville this fall.
Slow Dancing is important to Fayetteville and Northwest Arkansas for a number of reasons:
1 . Visitor Draw: We anticipate Slow Dancing artracting a significant number of viewers co
Fayetteville because of the project's uniqueness, innovation and the involvement of a world class
artist and internacional co-commissioners.
2. City Oriented Marketing Efforts: We will initiate local promotions and regional advertising to
attract viewers from throughout Arkansas and the surrounding states. These efforts will focus on
encouraging people to bring friends and family to Dickson Street to shop, dine, stroll and enjoy
the show.
3. Image: Because Walton Arts Center agreed co participate as a commissioner in the project,
Fayetteville is already receiving world-wide rccognicion in publicity about the exhibition. Slow
Dancing will add co and highlight the diversity of events available on Dickson and enhance the
reputation of Dickson Street and Fayetteville as the arts and cultural destination of the region.
For the reasons outlined above, Walton Arts Center believed in the project enough to move forward
despite the significant costs associated with the commissioning and presenting of the work. In addition to
these expected outcomes we believe A&P funds would be well used in the effort to support Slow Dancing
because:
1 . Economic Benefits: According to the Arts & Economic Prosperity III Scudy conducted by
Americans for the Arts, arcs patrons spend an average of $27.32 above the cost ofadmission
attending an event. Wich a conservative projection for attendance during the run of Slow Dancing
• at 25,000, $683,000.00 would be added to the local economy. Non-local visitors spend even