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Home My WebLink About2008-06-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 14, 2008, at 2 :00 p.m. in the Director' s Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION June 14, 2008 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola A. Once Upon Dickson Street book — Ethel Simpson and Tony Wappel B. Visitor Guide profile presentations Il . Reports A. Approval of Minutes for May 12 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements • 3 . Update from City Attorney re: delinquent tax collection efforts C. Clinton House Museum Report — Jennifer Law D. Visitor Bureau Report — Allyson Twiggs E. Town Center Report — Sandra Bennett F. Executive Director Report — Marilyn Heifner 1 . Tax exemption for CVB building has been approved 2. Holiday Hoops discontinued G. Advertising Agency Report — Brian Clark III. Old Business IV . New Business A. Wayfinding and signage — Mike Johnson — UA physical plant B. Fine Arts Festival funding V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 12, 2008 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, Robert Rhoads, Maudie Schmitt and Tim Freeman. Commissioners Absent: None Staff Present: Sandra Bennett, Jennifer Law, Allyson Twiggs and Marilyn Heifner Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 12 at the Fayetteville Town Center at 2 :00 p.m. INTRODUCTION OF COMMISSIONER Tim Freeman, general manager of Holiday Inn Express was introduced as A & P Commissioner. FINANCIAL ANALYSIS OF HMR TAX Dennis Hunt with Stevens discussed funding options for use of HMR funds. He emphasized that this was extremely premature and would require a citizen vote to use HMR funds for bonds as a funding option for Walton Arts Center. • In 1998, voters approved bonds secured by I cent HMR tax for $6,950,000 to be paid off in 2015 ($760,000 annual payment). In July 2003, those bonds were refinanced for a $672,000 annual payment. On October 1 , 2008, the bonds can be refunded and extend the debt for a new issue. By using the existing HMR tax, it is the only way in the city' s current position to get new money and it is the only option available to build a tourist type facility. Davis asked the disadvantage of paying off the current debt. Hunt responded, "None." Coody said he was exploring options available for WAC expansion in Fayetteville including — using city owned property and no greenfield development. MINUTES Moved by Davis to correct the April minutes to read, "In a split vote with Chairman McGeady breaking the tie, Tim Freeman was elected to A & P Commission to fill a term expiring April 1 , 2012 . Correction to the Minutes on May 12, 2008 — should be "Chairman Gazzola breaking the tie." I Second by Coody. Motion carried. I • • HMR COLLECTIONS Total collections of HMR tax in April (March sales) was $ 183 ,672, an increase of 7.06% for the month. Year to date collections are $689, 175, a 6.75% increase. FINANCIAL REPORT Keith Glass brought financial statements for March to the meeting. Year to date budget figures were wrong. Coody moved, Schmitt seconded that financials be approved. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the City Prosecutor' s office collected over $41 ,000 this year and $ 10,396.74 in March. Only 2 '/2 of taxes are overdue and businesses not paying. CLINTON HOUSE MUSEUM REPORT Jennifer Law reported 141 visitors in March. Roy Clinton, Tim Freeman, Steve Smith, Marilyn Heifner and 1 other have agreed to serve on CHM Board of Directors. Three guest lecturer series were completed. Bricks have been laid in the sidewalks. Fox News filmed a documentary segment at the house on Hillary. A wedding has been booked for the fall . She distributed goals and objectives for 2008 for the Museum. Tim Freeman asked for a comparison of monthly visitors with last years. • VISITOR BUREAU An open house was held at the Visitor Center and attractions were invited to set up tables for National Tourism Week. The International Association of Fire Fighters Motorcycle Rally will be here every other year. Saturday of Champions will be May 17. Allyson and Julie attended the ASAE Trade Show in Little Rock. Ryan is busy with USSSA tournament. TOWN CENTER Town Center met sales goals in April, but collections fell off. Year to date sales are 9% higher than 2007. EXECUTIVE DIRECTOR REPORT Staff has been working with the Agency to finish the Visitor Guide. Interviews have been conducted for part time help at the Visitor Center. Marilyn is working with parks department for wayside signage at Lake Fayetteville. AGENCY REPORT • Jade reported that the new visitor guide will go to print next week. Spring ads are being run. • Leigh reported on web stats and public relations efforts. The e-newsletter has been deployed. Approximately 100+ people were on the website on Thursday and Friday. They had clicked through from the newsletter. OLD BUSINESS None NEW BUSINESS None Respectfully submitted, Marilyn Heifner o Executive Director • • • Advertising and Promotion Commission For month of May 2008 Current Year HMR Collected (2120.0912.4101 .00) $ 174,470.57 Prior Year Collected (2120.0912.4101 .01 ) $ 594.50 First Security Investment Interest Revenue (2120.0912.4708. 00) $ 5,001 .72 Total Revenues $ 180,066.79 Annual Bond Audit Expense (2120. 9120.7602 .60) $ Collection Expense (2120.9120.5333.00) $ (3,501 .30) Bank of OK Quarterly Fee (2120.9120.7602.60) Town Center Bond Payment (2120. 9120.7602.60) $ (54,957.71 ) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (58,459.01 ) Total Check to A&P $ 121 ,607.78 • • Advertising and Promotion Commission For month of June 2008 Current Year HMR Collected (2120. 0912.4101 .00) $ .193,595.61 Prior Year Collected (2120.0912.4101 . 01 ) $ 851 .86 First Security Investment Interest Revenue (2120. 0912.4708.00) $ 4,746.04 Total Revenues $ 199, 193.51 Annual Bond Audit Expense (2120.9120.7602.60) L$- J Collection Expense (2120. 9120. 5333.00) $ (3,888.95) Bank of OK Quarterly Fee (2120.9120.7602.60) Town Center Bond Payment (2120.9120.7602.60) $ (54,957.71 ) 2004 Property Taxes on Town Center (2120. 9120.7602.60) $ Total Expenses $ (582846.66) Total Check to A&P $ 140,346.85 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2005-2008 2005 2006 2006 2007 2007 2008 2008 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ $153,048 164,284 7.30% $166,620 1 .42% $174,005 4.43% February $1330528 183,554 37.46% $150,088 -18.23% $1580693 5.58% March $164,763 154,067 -6.49% $157,317 2. 11 % $172,804 9.84% April $159,473 1740063 9. 15% $171 ,562 -1 .43% $183,672 7.06% May $159,186 174,387 9.54% $165,779 -4.94% $175,064 5.60% June $162,754 171 ,098 5.13% $177,594 3.80% $194,447 9.49% July $181 ,070 172,905 -4.51 % $173,079 0.00% August $167,448 160,067 -4.40% $160,560 0.00% September $162,215 169,793 4.67% $172,373 1 .52% October $169$ 25 196,393 15.99% $180,324 -8. 18% November $170,780 193$469 13.29% $185, 111 -4.32% December $160,343 159,842 -0.01 % $170,506 6.67% Total $ $1 ,9431930 21073,923 6.69% $21030,913 -2.07% $190589686 7.05% \filename HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report HOTELS 2004 2005 % change 2006 % change 2007 % change 2008 % change Dec 12,329.60 14,024.64 13.75% 13,284.28 -5.28% 12,577.76 -5. 10% 14,081 .62 11 .95% Jan 12,614.03 13,738.64 8.91 % 132650.85 0.64% 13,965.23 2.30% 141726.43 5.45% Feb 16,210.91 17,930.90 10.61 % 169006.58 -10.73% 163534.37 3.30% 20, 146.69 21 .85% Mar 199692.06 19,037.80 -3.33% 18,941 .34 -0.50% 18,699.53 -1 .27% 18,986.89 1 .53% Apr 17,643.48 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56% 21 ,290.32 11 .40% May 19,979.47 222347.62 11 .85% 22,796.50 2.00% 23,204.74 1 .79% 22,868.57 -1 .44% Jun 22,917.75 22,690.02 -0.99% 22,060.53 -2.78% 22,705.86 2.92% Jul 17,404.01 18,668.34 7.26% 16,804.33 -9.98% 17,054.25 1 .49% Aug 17,316.75 18,786.70 8.48% 17,513.64 -6.67% 18,081 .83 3.24% Sep 21 ,910. 18 21 ,524.09 -1 .76% 28, 150.74 30.78% 21 ,879.99 -22.28% Oct 24,314.01 22,729.73 7.44% 22,208.80 -2.29% 27,695.43 2.47% Nov 16,294.83 17,073.24 4.78% 17,351 .42 1 .63% 18,329.41 5.64% 218,627.08 2289272.45 4.41 % 227,769.84 -0.22% 229,838.52 0.90% 112,100.52 7.69% RESTAURANTS 2004 2005 % change 2006 % change Dec 122,970.98 1370855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08 147,657.09 12.38% Jan 116,544.55 126,564.43 8.60% 142,675.37 12.73% 126,350. 10 -11 .44% 133,902.51 5.98% Feb 117,063.89 127,214.85 8.67% 1332701 .96 5. 10% 133,499.96 -0.001 % 159,617.24 19.56% Mar 125, 141 .62 140, 166.43 12.00% 1532462. 15 9.48% 145,240.82 -5.36% 152,351 .21 4.90% Apr 123,732. 13 1372712.38 11 . 30% 143, 149.32 7.57% 146,017.95 2.00% 1571257.97 7.67% May 126,572.41 140,966.98 11 . 37% 166,542.00 18. 14% 142,484.49 -14.44% 176,893.36 24. 15% Jun 128,880. 12 164,369.25 27. 54% 139,677.98 -15.31 % 142, 384.44 1 .93% Jul 1272161 .30 136,906.50 7.66% 152,031 .25 11 .05% 136,693.67 -10.09% Aug 126,217.05 1392830.39 10.78% 143,807.38 2.84% 145,060.67 0.87% Sep 134,327.89 143,215.20 6.61 % 1582151 .42 10.43% 150,651 .01 -4.74% Oct 133,335.40 146,722.98 10.04% 157,626. 19 7.43% 152,987.98 -2.94% Nov 1182147.51 133,691 .45 13. 16% 137,036.80 2.50% 140,563.66 2.57% 11500,094.85 1 ,675,216.12 11 .67% 11781 ,520.42 6.68% 11707,785.82 -4.14% 927,679.38 10.51 % Keith M. Glass, CPA • 2580 N. College June 24, 2008 Fayetteville, AR 72703 Fayetteville Advertising and Promotion 113 W. Mountain Fayetteville, AR 72701 Dear Board Members, I have compiled the accompanying statements of assets, liabilities, and capital - modified cash basis of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of April 30, 2008, and the related statements of budget, revenue and expenses — modified cash basis for the period then ended, and four months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. • A compilation is limited to presenting in the form of financial statement information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the modified accrual basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, capital, budget, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Sincerely, Keith M. Glass, CPA • Phone: 479-571 -0811 Fax: 479-571-0812 Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis April 30, 2008 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General 94856 283,410.92 1 st Security A&P General #8714 390,799.79 1 st Sec Fay Town Ctr #8722 91 ,416.85 I st Sec. Clinton House #8749 21 ,025.56 1 st Sec. Conv Visitor #8730 71001 .59 Arvest Payroll Account #4636 37,680.33 Accounts Receivable 18.48 Due From Other Funds 12,588.69 Inventory-Clinton House 1 ,990.76 CVB Inventory 11 ,609.96 Investments 15794,703.64 Investment Adj to Market 11409.01 Total Current Assets 236535855.58 Property and Equipment Furniture and Fixtures 9,602.98 Equipment 166,502.88 CVB Building 1 , 120,253.37 Building Additions 206,677.24 Accum. Depreciation (229,893.48) • Total Property and Equipment 192733142.99 Other Assets Total Other Assets 0.00 Total Assets $ 359269998.57 LIABILITIES AND CAPITAL Current Liabilities AFlac $ 146.76 Federal Payroll Taxes Payable 21 ,712.54 j FUTA Tax Payable 138.74 State Payroll Taxes Payable 2,647. 12 SUTA Payable 1 ,490.86 Employee Benefits Payable 1 ,077.59 Due to Other Funds 35673.45 Due to Town Center 62089. 10 Total Current Liabilities 369976. 16 Long-Term Liabilities Total Long-Term Liabilities 0.00 • Total Liabilities 369976. 16 Capital Beginning Balance Equity 328799562.33 Retained Earnings (63313.87) Net Income 16,773.95 See Compilation Letter Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis April 30, 2008 • Total Capital 378903022.41 Total Liabilities & Capital $ 3,9261998.57 • • See Compilation Letter Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modifed Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Incl Service 448,250.00 156,000.00 162,584.48 285,665.52 35,000.00 36,922.30 146,467.25 Interest - Checking 1 ,000.00 332.00 540.42 459.58 83.00 102.30 114.06 Parking Revenue - 4,836.68 (4,836.68) (285.05) Daily 81000.00 2,600.00 19991 .00 6,009.00 650.00 988.00 2,401 .00 Leases 16,000.00 80000.00 - 16,000.00 41000.00 2,381 .22 Other Income - 567. 16 (567. 16) 715.86 Sales Tax Exp (3,000.00) - - (31000.00) (11171 .00) Less Returns & Allowance - - Special Projects 10,000.00 - 10,000.00 3, 121 .75 Misc Revenue - 211 . 11 211 . 11 23. 14 Transfer - 867.45 (867.45) Total 480,250.00 166,932.00 171 ,598.30 39,733.00 38,223.71 153,768.23 Expenses Salary+Benefits .182,658.00 57,840.00 49,872.86 132,785. 14 14,460.00 12,246. 10 54,063.29 Commissions 30,000.00 10,464.00 11 ,625.74 18,374.26 21336.00 4,018.40 10,695.78 Contract Labor 7,200.00 21400.00 29587.50 4,612.50 600.00 575.00 Payroll Taxes 15,000.00 5,000.00 5,560.85 91439. 15 1 ,250.00 1 ,332.89 5,310.81 Credit Card Discount: 11500.00 500.00 1 ,319.77 180.23 125.00 268.46 528.87 Insurance 13,350.00 2,448.00 41522.58 8,827.42 10112.00 947.04 11950.39 401KMatch 2,500.00 832.00 11064.48 1 ,435.52 208.00 291 .75 659.76 Utilities - - Water 81000.00 2,310.00 2,671 .49 5$ 28.51 650.00 544.77 11714.46 Phone 10,000.00 2,900.00 2,882.21 71117.79 800.00 803.68 3$ 98.48 Electricity 65,000.00 22,000.00 16,385.47 48,614.53 5,000.00 41422.85 18,254.34 Gas 15,000.00 111150.00 8,851 .58 61148.42 900.00 19318.39 6,468.49 Cable 1 ,025.00 340.00 337.73 687.27 85.00 84.43 253.30 Postage 150.00 150.00 133.79 16.21 132.00 Contract Services - - - Linens 26,000.00 81400.00 81568.72 17,431 .28 1 ,900.00 21365.70 71500.37 Outside - - - Repairs & Maintenan( 55,000.00 14,700.00 16,946.42 38,053.58 2,000.00 5,567.55 14,257.32 Materials & Supplies 51000.00 1 ,664.00 - 51000.00 416.00 1 ,948.87 See Compilation Letter Fayetteville Town Center Stmt of Budget, Revenue, and Expense-Modifed Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Office Supplies/Printing - 1 ,703.40 (11703.40) 549.98 518.45 Advertising 11750.00 450.00 1 ,087.84 662. 16 775.50 159.00 Travel(Training 500.00 150.00 16.67 483.33 50.00 1 ,201 .32 Building Insurance 5,800.00 - - 51800.00 Taxes & Licenses 11750.00 11000.00 750.00 1 ,000.00 Special Projects 51000.00 127.00 41873.00 31045.25 Misc 28,067.00 10,000.00 132.84 27,934. 16 5,000.00 132.84 Bank Charges 29.85 (29.85) 9.95 149.60 Depr Expense - 6,666.68 Security - 200.00 (200.00) Transfer In 867.45 (867.45) Total 480,250.00 153,698.00 138,496.24 36,892.00 37,255.28 139,076.83 See Compilation Letter Fayetteville A P Commission Stmt of Budget, Revenue and Expense-Modified Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 .. Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1 ,914,166.42 608,718.00 666,450.22 1 ,247,716.20 160,915.00 180,159.92 619,580.03 Prior Year HMR Tax Rev - 22,724.22 3,512.41 14,286.59 Interest 120,000.00 40,000.00 22,676.60 97,323.40 10,000.00 5,001 .72 54,053.73 Bond Refund - - - Other-Visitor Guide ads 20,000.00 500.00 - 20,000.00 1 ,315.00 Misc Income 32,831 .00 600.00 (600.00) 218.82 Investment Fund Tran: 447,013.04 150,000.00 - 447,013.04 50,000.00 Fund Transfer for CVB - 100,000.00 (100,000.00) Rental Income - 11 ,037.21 (11 ,037.21 ) 2,750.00 Interest Inc Checking 3,818.27 (3,818.27) 540.05 1 ,299.55 Total 2,501 ,179.46 832,049.00 827,306.52 - 220,915.00 191 ,964.10 689,454.17 Expenses Transfers 173,000:00 Town Center Fund 676,248.52 226,024.00 220,955.84 455,292.68 56,506.00 56,082.71 219,741 .44 ' Bond Audit Exp 2,000.00 - - 2,000.00 Bond Paying Agent Fe 6,000.00 3,000.00 - 6,000.00 1 ,500.00 Workman's Comp Ins 2,500.00 - - 2,500.00 Collection Exp 39,739.00 12,910.00 13,783.49 25,955.51 3,431 .00 3,673.45 53,952.90 CVB Rent - 9,000.00 CVB Remodel - - - CVB Earnest Money - - - CVB Purchase - - - 24,515.36 Transfer to CVB 301 ,209.66 200,000.00 230,000.00 71 ,209.66 100,000.00 Transfer to Clinton Hot 73,488.12 40,000.00 - 73,488. 12 Peace Fountain Maint 10,000.00 8,000.00 41 ,920.84 (31 ,920.84) 250.00 377.76 7,189.91 Salaries 74,634.00 24,880.00 22,092.86 52,541 .14 6,220.00 5,750.84 23,011 .36 Payroll Tax Exp 6,203.36 2,075.00 2,060.00 4,143.36 516.00 454.93 1 ,844.32 Insurance-Health 2,880.00 960.00 582.12 2,297.88 240.00 21 .75 6,311 .72 401K Match 2,326.26 782.00 603.82 1 ,722.44 193.00 172.52 690.08 Car Allowance 3,600.00 1 ,200.00 1 ,200.00 2,400.00 300.00 300.00 1 ,200.00 Advertising & Marketin 375,000.00 105,000.00 41 ,157.50 333,842.50 50,000.00 2,000.00 138,030.57 Airport Info Booth 5,200.00 2,400.00 - 5,200.00 1 ,200.00 2,400.00 Airport Advertising 5,940.00 1 ,485.00 2,685.00 3,255.00 1 ,485.00 1 ,335.00 Brochures 100,000.00 17,000.00 212.50 99,787.50 7,000.00 11 ,293.64 Website Update 10,000.00 4,000.00 - 10,000.00 2,000.00 Signage- Tourism 10,000.00 3,000.00 11105.69 8,894.31 109.25 3,956.28 Publication & Dues 2,200.00 1 ,025.00 1 ,780.00 420.00 300.00 1 ,280.00 953.50 Travel/Training 3,600.00 900.00 646.39 2,953.61 200.00 484.68 Office Sup & Printing 1 ,000.00 400.00 363.15 636.85 100.00 80.38 13.91 Postage 15,000.00 2,500.00 5,913.47 9,086.53 1 ,000.00 2,591 .16 2,685.12 See Compilation Letter Fayetteville A P Commission Stmt of Budget, Revenue and Expense-Modified Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Professional Services 6,000.00 2,000.00 2,200.00 3,800.00 500.00 425.00 5,400.00 Straegic Planning 300.00 - - 300.00 Audit Expense - - - Town Center Garden A 20,856.00 6,952.00 - 20,856.00 1 ,738.00 1 ,458.33 Botanical Garden 32,831 .00 32,831 .00 32,831 .45 (0.45) 174,646.81 Square Gardens 414,182.00 150,000.00 99,026.99 315,155.01 50,000.00 44,368.52 46,179.41 REPAY Special Proj 35,000.00 35,000.00 - 35,000.00 Special Projects - 2,500.00 (2,500.00) 23,694.29 ASCE Mid Continent C 5,000.00 - 5,000.00 - 2,590.12 Calcasieu Rabbit Shov 500.00 500.00 500.00 - 3,500.00 Ceramics Symposium 7,500.00 7,500.00 7,500.00 - Dickson St Music Festi 25,000.00 25,000.00 1 ,500.00 23,500.00 25,000.00 1 ,500.00 DECA Marketing Fash 1 ,000.00 1 ,000.00 1 ,000.00 - 2,052.75 4 State Volleyball Clas 4,000.00 4,000.00 4,000.00 - AII Star Games 10,000.00 10,000.00 10,000.00 - 9,500.00 Coaches Clinic 15,000.00 15,000.00 20,000.00 (5,000.00) 15,000.00 Saturday of Champion: 4,000.00 4,000.00 4,000.00 - 4,000.00 NWA Coaches Clinic 5,000.00 5,000.00 - 5,000.00 7,000.00 State Soccer Finals 1 ,500.00 1 ,500.00 1 ,500.00 - 7A State Track Meet 1 ,000.00 1 ,000.00 1 ,000.00 - Debate & Forensic Tor 1 ,500.00 1 ,500.00 - 1 ,500.00 1 ,500.00 Holiday Hoops 5,000.00 - - 5,000.00 Joe Martin Stage Race 3,500.00 - - 3,500.00 State Master Gardner 1 2,500.00 - 2,500.00 - 2,500.00 Mt. Sequoyah Caring f 1 ,000.00 1 ,000.00 - 1 ,000.00 - Solar Splash 7,500.00 7,500.00 7,500.00 - 10,000.00 TheatreSquared 3,000.00 - - 3,000.00 Walton Arts Center-An 15,000.00 15,000.00 15,000.00 - 18,509.34 Water-Ski Regional Ct 5,000.00 - 600.00 4,400.00 . Youth Slow Pitch Worts 7,500.00 - - 7,500.00 4,000.00 Misc Equip 50,000.00 20,000.00 2,797.75 47,202.25 5,000.00 330.75 16,396.54 Repair & Maintenance 50,000.00 20,000.00 34,658.25 15,341 .75 5,000.00 34,658.25 Depreciation Exp 20,000.00 6,660.00 - 20,000.00 1 ,665.00 6,666.68 Contract Labor - 11 ,000.00 (11 ,000.00) 2,750.00 Unallocated Revenues 12,241 .54 12,242.00 - 12,241 .54 12,242.00 Bank Charges - 33.91 (33.91 ) 10.00 88.75 Taxes & Licenses 5,344.36 (5,344.36) 5,344.36 Total 2,501 ,179.46 1 ,042,726.00 859,055.38 335,086.00 167,371 .75 1 ,029,702.09 See Compilation Letter Convention Visitors Bureau Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 301 ,209.66 100,000.00 100,000.00 2013209.66 150,000.00 Interest 300.00 100.00 315.91 (15.91 ) 25.00 30.93 151 .70 Partnership Dues 81800.00 3,600.00 6,800.00 21000.00 21000.00 3,600.00 Travel Hero 51000.00 - 11193.75 3,806.25 771 .47 Vist. Ctr. Store 15,200.00 5,064.00 1 ,877.26 13,322.74 1 ,266.00 570.45 Track Tickets - 3, 145.00 (3,145.00) Other Income 620.00 (620.00) 100.00 182.64 Total 330,509.66 108,764.00 113,951 .92 1 ,291 .00 31472.85 1539934.34 Expenses Salary+Benefits 2009806.00 63,588.00 60,307.77 140,498.23 15,897.00 14,824.59 55, 194.56 Payroll Tax Exp 16,064.48 51084.00 5,508.78 10,555.70 1 ,271 .00 1 ,209.20 4,629.02 Insurance-Health 14,400.00 41800.00 5,015.67 9,384.33 1 ,200.00 903.64 4,862.59 401KMatch 6,024. 18 21008.00 1 $ 94.81 4,629.37 502.00 371 .24 11155.92 Rent - - 18,300.00 Utilities - - Telephone 7,500.00 2,500.00 2,788. 10 41711 .90 625.00 553.53 2,428.66 Electricity 41726.00 1 ,919.00 10338. 18 31387.82 296.00 158.70 1 ,717.47 Water 724.00 319.00 212.49 511 .51 44.00 37.95 148.78 Postage - - Conv & Tourism Develc 20,000.00 7,200.00 2,218.98 17,781 .02 3,000.00 698.98 6,175.10 Travel & Training 32,065.00 11 ,700.00 11 ,630.69 20,434.31 2,000.00 2, 141 .84 10,471 .40 Publications/Dues 3,500.00 21000.00 21395.00 11105.00 500.00 700.00 997.00 Repair/Maintenance 1 ,000.00 400.00 393.30 606.70 218.50 Office Supp/Printing 7,500.00 2,500.00 2,606. 14 4,893.86 625.00 2,513. 15 Update Camp/Add Employee - 696.47 Tracking Sftware/Maint 11700.00 1 ,700.00 1 ,695.00 5.00 1 ,695.00 5,014.52 Credit Card Discounts 1 ,200.00 400.00 326. 11 873.89 100.00 35.85 Taxes & Licenses(ASC, 300.00 300.00 - 300.00 Visitor Ctr Store Itms 10,000.00 3,332.00 336.47 9,663.53 833.00 Education Reimbursem, 3,000.00 11500.00 3,000.00 Bank Charges - 38.35 (38.35) 9.95 88.75 Parking Expense - 300.00 (300.00) 100.00 Special Project 4,046.00 (4,046.00) Total 330,509.66 1112250.00 102,551 .84 26,893.00 23,658.97 1140393.39 See Compilation Letter Clinton House Museum Stmt of Budget, Evenue, and Expense-Modified Cash Basis Month Ending April 2008 2008 2008 2008 2008 April April 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 60,588. 12 40,000.00 30,000.00 30,588. 12 23,000.00 Admission 7,000.00 2,332.00 1 ,642.27 5,357.73 583.00 495.00 11391 .91 Special Events 225.00 - - 225.00 650.00 Gift Shop Sales 5,000.00 11664.00 - 11402.46 31597.54 416.00 324.82 966.94 Interest 250.00 90.00 163.70 86.30 20.00 24.54 30.44 Other Income - 100.00 (100.00) 100.00 300.00 Total 73,063. 12 44,086.00 33,308.43 1 ,019.00 944.36 26,339.29 Expenses Salary+Benefits 32,549.63 10,332.66 11 ,497.39 21 ,052.24 2,583.00 2,500.00 9,788.24 Payroll Tax Exp 2,725.00 908.00 11099.23 1 ,625.77 227.00 231 .25 836.93 Insurance-Health 29859.00 952.00 905.88 19953. 12 238.00 401 K Match 450.00 152.00 211 .64 238.36 38.00 17.89 75.00 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-$3500 - Water 500.00 164.00 141 .20 358.80 41 .00 35.30 144.37 Gas 1 ,500.00 841 .00 829.68 670.32 101 .00 86.59 702.88 Electricity 1 ,200.00 349.00 155.71 1 ,044.29 79.00 40.91 269.66 Telephone 1 ,600.00 532.00 503.91 1 ,096.09 133.00 126.44 502.17 Materials & Supplies 11200.00 400.00 656.37 543.63 100.00 559. 14 662.82 Credit Card Discounts 250.00 80.00 157.48 92.52 20.00 38.93 21 .65 Bank Charges - 29.85 9.95 Security 275.00 92.00 86.75 188.25 23.00 43.05 Maintenance/Lawn 420.00 140.00 50.00 370.00 35.00 50.00 Repair/Maintenance 600.00 200.00 126.64 473.36 50.00 92.65 Sales Tax 700.00 232.00 - 700:00 58.00 Special Projects 600.00 250.00 600.00 150.00 501 c3 Application 500.00 500.00 500.00 500.00 Publications/Dues 50.00 - 50.00 50.00 Travel/Training 300.00 100.00 63.07 236.93 63.07 81 .69 Gift Shop Items 5,000.00 1 ,664.00 772.96 41227.04 416.00 99.35 442.54 Misc 71784.37 2,592.00 7,784.37 648.00 Total 73,063.00 32,480.66 29,287.76 50440.00 31901 .87 252670.60 See Compilation Letter Keith M. Glass, CPA • 2580 N. College July 1 , 2008 Fayetteville, AR 72703 Fayetteville Advertising and Promotion 113 W. Mountain Fayetteville, AR 72701 Dear Board Members, I have compiled the accompanying statements of assets, liabilities, and capital - modified cash basis of Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of May 31 , 2008, and the related statements of budget, revenue and expenses — modified cash basis for the period then ended, and five months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the modified cash basis, which is a comprehensive basis of accounting other than generally accepted accounting principles. • A compilation is limited to presenting in the form of financial statement information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the modified accrual basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Company's asset, liabilities, capital, budget, revenue, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Sincerely, A� Keith M. Glass, CPA • Phone: 479-571 -0811 Fax: 479-571 -0812 Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2008 • ASSETS Current Assets CVB Cash in Register $ 100.00 CHM Cash in Register 100.00 Arvest A&P General #4856 3139538.02 1 st Security A&P General #8714 3909234.78 I st Sec Fay Town Ctr #8722 98,383.65 1 st Sec. Clinton House #8749 17,318.52 1 st Sec. Conv Visitor #8730 ( 12,578.36) Arvest Payroll Account #4636 51 ,682.66 Accounts Receivable 18.48 Due From Other Funds 429101 .61 Inventory-Clinton House 19990.76 CVB Inventory 11 ,609.96 Investments 15756,991 .54 Investment Adj to Market 1 ,409.01 Total Current Assets 2,6723900.63 Property and Equipment Furniture and Fixtures 9,602.98 Equipment 166,502.88 CVB Building 1 , 1203253.37 Building Additions 206,677.24 . Accum. Depreciation (2292893.48) • Total Property and Equipment 1 ,273, 142.99 Other Assets Total Other Assets 0.00 Total Assets $ 339469043.62 LIABILITIES AND CAPITAL Current Liabilities Federal Payroll Taxes Payable $ 165224.27 FUTA Tax Payable 171 .41 State Payroll Taxes Payable 1 ,703.91 SUTA Payable 828.23 Due to Other Funds 31501 .30 Due to Town Center 6,089. 10 Total Current Liabilities 289518.22 Long-Term Liabilities Total Long-Term Liabilities 0.00 Total Liabilities 28,518.22 • Capital Beginning Balance Equity 358799562.33 Retained Earnings (65313.87) Net Income 44,276.94 Total Capital 339179525.40 See Compilation Letter - Fayetteville A&P Commission Statement of Assets, Liabilities & Equity - Modified Cash Basis May 31 , 2008 • Total Liabilities & Capital $ 3,9462043.62 • • See Compilation Letter Fayetteville A P Commission Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending May 2008 • 2008 2008 2008 2008 May May 2007 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue HMR Tax Revenue 1 ,914,166.42 603,108.00 840,920.80 1,073,245.62 155,305.00 174,470.58 790,454.12 Prior Year HMR Tax Rev - 23,318.72 594.50 14,974.20 Interest 120,000.00 40,000.00 27,422.64 92,577.36 10,000.00 4,746.04 70,296.99 Bond Refund - - - Other-Visitor Guide ad 20,000.00 10,500.00 - 20,000.00 10,000.00 10,416.65 Mist Income 32,831 .00 600.00 (600.00) 318.82 Investment Fund Tran. 447,013.04 150,000.00 - 447,013.04 50,000.00 Fund Transfer for CVB - Rental Income - 13,787.21 (13,787.21) 2,750.00 Interest Inc Checking 4,334.72 (4,334.72) 516.45 4,291.58 Total 2,501 ,179.46 636,439.00 910,384.09 225,305.00 183,077.57 886,460.78 Expenses Transfers 173,000.00 Town Center Fund 676,248.52 225,024.00 275,913.55 400,334.97 56,506.00 54,957.71 274,676.80 Bond Audit Exp 2,000.00 - - 2,000.00 Bond Paying Agent Fe 6,000.00 1 ,500.00 - 6,000.00 Workman's Comp Ins 2,500.00 - - 2,500.00 Collection Exp 39,739.00 12,794.00 17,284.79 22,454.21 3,315.00 3,501.30 57,384.13 CVB Rent - - - 9,000.00 CVB Remodel - CVBEamestMoney - - CV8 Purchase - - - 24,515.36 Transfer to CVB 301,209.66 100,000.00 100,000.00 201,209.66 Transfer to Clinton Hot 73,488.12 40,000.00 30,000.00 43,488.12 Peace Fountain Maint 10,000.00 8,000.00 42,084.72 (32,084.72) 250.00 163.88 7,825.41 Salaries 74,634.00 24,880.00 24,968.28 49,665.72 6,220.00 2,875.42 26,762.20 Payroll Tax Exp 6,203.36 2,075.00 2,284.16 3,919.20 516.00 224.16 2,282.90 Insurance-Health 2,860.00 960.00 395.38 2,484.62 240.00 (186.74) 8,040.66 401K Match 2,326.26 782.00 776.34 1,549.92 193.00 172.52 862.60 • Car Allowance 3,600.00 1,200.00 1,350.00 2,250.00 300.00 150.00 1,500.00 Advertising 8 Marketin 375,000.00 80,000.00 82,888.74 292,111.26 25,000.00 41 ,731.24 189,212.82 Airport Info Booth 5,200.00 1,200.00 - 5,200.00 2,400.00 Airport Advertising 5,940.00 - 2,685.00 3,255.00 1,335.00 Brochures 100,000.00 17,000.00 31,421.51 68,578.49 7,000.00 31 ,209.01 37,129.57 Website Update 10,000.00 2,000.00 - 10,000.00 Signage- Tourism 10,000.00 5,000.00 1,497.32 8,502.68 2,000.00 391.63 4,775.67 Publication 8 Dues 2,200.00 725.00 1,780.00 420.00 953.50 TreveVTraining 3,600.00 1,700.00 646.39 2,953.61 1 ,000.00 484.08 Office Sup 8 Printing 1,000.00 400.00 363.15 636.85 100.00 13.91 Postage 15,000.00 4,000.00 6,774.44 8,225.56 2,500.00 860.97 6,185.12 Professional Services 6,000.00 2,000.00 2,625.00 3,375.00 500.00 425.00 6,750.00 Snaegic Planning 300.00 - - 300.00 Audit Expense - - - Town Center Garden A 20,856.00 6,952.00 - 20,856.00 1 ,738.00 1,458.33 Botanical Garden 32,831.00 32,831.00 32,831.45 (0.45) 233,933.87 Square Gardens 414,182.00 150,000.00 100,108.45 314,073.55 50,000.00 1,081 .46 46,179.41 REPAY Special Pmj 35,000.00 35,000.00 - 35,000.00 Special Projects Other - 2,500.00 (2,500.00) 72,675.46 'ASCE Mid Continent C 5,000.00 5,000.00 5,000.00 - 5,000.00 Calcasieu Rabbit Shov 500.00 500.00 500.00 - 3,500.00 Ceramics Symposium 7,500.00 7,500.00 7,500.00 - Dickson Sl Music Fest 25,000.00 - 19,419.36 5,580.64 17,919.36 DECA Marketing Fash 1,000.00 1,000.00 1,000.00 - 2,052.75 4 State Volleyball Clas 4,000.00 4,000.00 4,000.00 - 4,000.00 All Star Games 10,000.00 10,000.00 10,000.00 - 9,500.00 Coaches Clinic 15,000.00 15,000.00 20,000.00 (5,000.00) 15,000.00 Saturday of Champion 4,000.00 4,000.00 4,000.00 - 4,000.00 NWA Coaches Clinic 5,000.00 5,000.00 - 5,000.00 7,000.00 State Soccer Finals 1,500.00 1 ,500.00 1,500.00 - 7A State Track Meet 1,000.00 1 ,000.00 1,000.00 - Debate 8 Forensic Tot 1,500.00 - - 1,500.00 Holiday Hoops 5,000.00 - - 5,000.00 Joe Martin Stage Race 3,500.00 3,500.00 - 3,500.00 3,500.00 7,000.00 State Master Gardner 1 2,500.00 2,500.00 2,500.00 - 2,500.00 • Mt. Sequoyah Caring 1, 1 ,000.00 1 ,000.00 - 1,000.00 Solar Splash 7,500.00 7,500.00 7,500.00 10,000.00 TheatreSquared 3,000.00 3,000.00 - 3,000.00 3,000.00 See Compilation Letter Fayetteville A P Commission Stmt of Budget, Revenue, and Expense-Modified Cash Basis Month Ending May 2008 • 2008 2008 2008 2008 May May 2007 Annual Budget Year To Dale Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budpet Walton Arts Center-An 15,000.00 15,000.00 15,000.00 - 18,509.34 Water-Ski Regional Ct 5,000.00 5,000.00 600.00 4,400.00 5,000.00 Youth Slow Pitch Wod 7,500.00 7,500.00 - 7,500.00 7,500.00 4,000.00 Misc Equip 50,000.00 20,000.00 2,797.75 47,202.25 5,000.00 16,396.54 Repair 8 Maintenance 50,000.00 20,000.00 34,658.25 15,341.75 5,000.00 Depredation Exp 20,000.00 6,660.00 - 20,000.00 1 ,665.00 6,333.35 Contract Labor - 13,750.00 (13,750.00) 2,750.00 Unallocated Revenues 12,241.54 - - 12,241.54 Bank Charges - 43.91 (43.91) 10.00 88.75 Taxes 8 Licenses 5.344.36 (5.344.36) Total 2,501 ,179.46 903,183.00 917,292.30 - 195,543.00 158,236.92 1,300,717.53 See Compilation Letter Fayetteville Town Center Stmt of Budget, Revenue, and Expense.Modified Cash Basis Month Ending May 2008 • 2008 2008 2008 2008 May May 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Rental Ind Service 448,250.00 192,000.00 199,089.16 249,160.84 36,000.00 36,504.68 178,676.84 Interest - Checking 1 ,000.00 415.00 643.13 356.87 83.00 102.71 244.06 Parking Revenue - - - (285.05) Daily 8,000.00 3,650.00 9,900.56 (1,900.56) 1,050.00 3,072.88 2,401.00 Leases 16,000.00 8,000.00 - 16,000.00 6,607.94 Other Income - 567. 16 (567.16) 715.86 Sales Tax Exp (3,000.00) - - (3,000.00) (1,171.00) Less Returns & Allowance - - - Special Projects 10,000.00 - - 10,000.00 3,121 .75 Misc Revenue - 211.11 (211. 11) 23.14 Transfer 867.45 (86745) Total 480,250.00 204,065.00 211 ,278.57 37,133.00 39,680.27 190,334.54 Expenses Salary+Benefits 182,658.00 72,300.00 58,176.36 124,481.64 14,460.00 8,303.50 69,771.48 Commissions 30,000.00 12,870.00 12,376.74 17,623.26 2,406.00 751.00 12,715.03 Contract Labor 7,200.00 3,000.00 3,162.50 4,037.50 600.00 575.00 1,282.00 Payroll Taxes 15,000.00 6,250.00 6,213.48 8,786.52 1 ,250.00 652.63 6,632.02 Credit Card Discount! 1,500.00 625.00 1,450.15 49.85 125.00 130.38 649.83 Insurance 13,350.00 3,560.00 4,609.58 8,740.42 1,112.00 87.00 3,946.81 401K Match 2,500.00 1,040.00 1,354.15 1,145.85 208.00 289.67 824.70 Utilities - - - Water 8,000.00 2,910.00 3,331.14 4,668.86 600.00 659.65 2,397.23 Phone 10,000.00 4,400.00 3,616.26 6,383.74 1,500.00 734.05 5,273.97 Electricity 65,000.00 27,000.00 22,072.85 42,927.15 5,000.00 5,687.38 23,131.02 Gas 15,000.00 12,050.00 9,750.00 5,250.00 900.00 898.42 7,210.31 Cable 1,025.00 425.00 422.16 602.84 85.00 84.43 337.74 Postage 150.00 150.00 133.79 16.21 132.00 Contract Services - - - • Linens 26,000.00 9,900.00 10,088.22 15,91178 1,500.00 1,519.50 8,810.14 Outside Repairs 8 Maintenam 55,000.00 19,700.00 18,136.69 36,863.31 5,000.00 1,190.27 25,228.01 Materials B Supplies 5,000.00 2,080.00 - 5,000.00 416.00 2,532.70 Office Supplies/Printing - 2,313.90 (2,313.90) 610.50 644.09 Advertising 1 ,750.00 450.00 1 ,087.84 662.16 159.00 Travel/Training 500.00 200.00 189.83 310.17 50.00 173.16 1 ,201.32 Building Insurance 5,800.00 - - 5,800.00 Taxes B Licenses 1,750.00 1 ,500.00 1 ,500.00 250.00 1 ,500.00 500.00 1,500.00 Special Projects 5,000.00 - 652.32 4,347.68 525.32 3,845.25 Misc 28,067.00 10,000.00 132.84 27,934.16 732.01 Bank Charges - 39.80 (39.80) 9.95 60.85 Depr Expense - - - 8,333.35 Security - 200.00 (200.00) Transfer In 867.45 (867.45) Total 480,250.00 190,410.00 161,878.05 36,712.00 23,381.81 187,350.86 • See Compilation Letter Convention visitors Bureau Stmt of Budget, Revenue, and Expenses-Modified Cash Basis Month Ending May 2008 2008 2008 2008 2008 May May 2007 Annual Budget Year To Date Year To Date Year Monthly Monthly Year To Date Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from A&P 301 ,209.66 200,000.00 100,000.00 201 ,209.66 100,000.00 150,000.00 Interest 300.00 125.00 324.38 (24.38) 25.00 8.47 321 .99 Partnership Dues 8,800.00 6,400.00 7,200.00 1 ,600.00 2,800.00 400.00 6,400.00 Travel Hero 5,000.00 - 1,251.28 3,748.72 57.53 Vist. Co. Store 15,200.00 6,330.00 2,912.83 12,287.17 1,266.00 1 ,035.57 Track Tickets " - 3,145.00 (3,145.00) Other Income - 720.00 ' (720 00) 100.00 18264 Total 330,509.66 212,855.00 115,553.49 104,091.00 1 ,601.57 156,904.63 Expenses Sala"enefits 200,806.00 79,485.00 66,875.24 133,930.76 15,897.00 6,567.47 69,387.48 Payroll Tax Exp 16,064.48 6,355.00 6,116.19 9,948.29 1 ,271 .00 607.41 5,726.38 Insurance-Health 14,400.00 6,000.00 5,080.49 9,319.51 1,200.00 64.82 6,172.07 401K Match 6,024.18 2,510.00 1,766.05 4,258.13 502.00 371 .24 1,444.90 Rent 18,300.00 Utilities - Telephone 7,500.00 3,125.00. 3,388.43 4,111.57 625.00 600.33 2,948.87 Electricity 4,726.00 2,275.00 1,524.35 3,201.65 356.00 186.17 1,994.93 Water 724.00 360.00 254.93 469.07 41.00 42.44 153.27 Postage - _ Com; & Tourism Develo 20,000.00 8,200.00 2,871.41 17,128.59 1 ,000.00 652.43 6,910.42 Travel & Training 32,065.00 15,700.00 12,786.71 19,278.29 4,000.00 1 ,156.02 13,524.01 Publications/Dues 3,500.00 2,000.00 2,477.00 1,023.00 82.00 997.00 Repair/Maintenance 1 ,000.00 600.00 1 ,182.52 (182.52) 200.00 789.22 Office Supp/Printing 7,500.00 3,125.00 3,693.68 3,806.32 625.00 1,087.54 2,926.74 Update Comp/Add Employee - - 696.47 Tracking Sftware/Mainl 1,700.00 1 ,700.00 1 ,695.00 5.00 5,014.52 Credit Card Discounts 1,200.00 500.00 389.26 830.74 100.00 43.15 Taxes & Licenses(ASO 300.00 300.00 - 300.00 298.33 Visitor Ctr Store Itms 10,000.00 4,165.00 872.56 9,127.44 833.00 536.09 • Educafion Reimbursem, 3,000.00 1,500.00 - 3,000.00 Bank Charges 48.30 (48.30) 9.95 Parking Expense - 400.00 (400.00) 100.00 Special Project w 4.046.00 (4 046 00) Total 330,509.66 137,900.00 115,448.12 26,650.00 12,896.28 136,535.39 w See Compilation Letter r Clinton House Museum Stmt of Budget, Revenue, and Expenses-Modified Cash Basis Month Ending May 2008 • 2008 2008 2008 2008 May May 2007 Annual Budget Year To Date Year To Dale Year Monthly Monthly Year To Dale Accumulated Actual Balance Budget Actual Actual Budget Revenue Transfer from ABP 60,588.12 40,000.00 30,000.00 30,588.12 23,000.00 Admission 7,000.00 2,332.00 2,301.18 4,698.82 583.00 658.91 2,454.26 Special Events 225.00 - - 225.00 650.00 Gift Shop Sales 5,000.00 1,664.00 1 ,758.24 3,241.76 416.00 355.78 1 ,601.30 Interest 250.00 90.00 164.78 65.22 20.00 21.08 79.95 Other Income 100.00 (10000) 35000 Total 73,063.12 44,086.00 34,344.20 1,019.00 1,035.77 28,135.51 Expenses Salary+Benefits 32,549.63 10,332.66 12,747.39 19,802.24 2,583.00 1,250.00 12,288.24 Payroll Tax Exp 2,725.00 908.00 1,214.85 1 ,510.15 227.00 115.62 1,050.69 Insurance-Health 2,859.00 952.00 905.88 1 ,953.12 238.00 286.75 401K Match 450.00 152.00 211 .64 238.36 38.00 75.00 Rent 12,000.00 12,000.00 12,000.00 - 12,000.00 Utilities-53500 - - Water 500.00 164.00 175.85 324.15 41.00 34.65 179.62 Gas 1,500.00 840.00 886.70 613.30 100.00 57.02 763.11 Electricity 1 ,200.00 354.00 216.52 983.48 84.00 60.81 334.61 Telephone 1 ,600.00 532.00 631.61 968.39 133.00 127.70 628.47 Materials B Supplies 1 ,200.00 400.00 837.82 362.18 100.00 181.45 659.53 Credit Card Discount! 250.00 80.00 201.23 48.77 20.00 43.75 61.08 Bank Charges - 39.80 9.95 Security 275.00 92.00 108.60 166.40 23.00 21.85 Maintenance/Lawn 420.00 140.00 160.00 260.00 35.00 110.00 80.00 Repair/Maintenance 600.00 200.00 208.56 391.42 50.00 81.94 92.65 Sales Tax 700.00 232.00 - 700.00 58.00 Special Projects 600.00 150.00 - 600.00 50.00 501 c3 Application 500.00 - - 500.00 Publications/Dues 50.00 50.00 , - 50.00 50.00 50.00 • Trovet/Training 300.00 100.00 470.74 (170.74) 407.67 81.69 Gift Shop Items 5,000.00 1 ,664.00 1,647.73 3,352.27 416.00 874.77 732.87 Misc 7,784.37 2,592.00 7,784.37 648.00 Total 73,063.00 31,934.66 32,664.94 4,894.00 3,377.18 29,364.31 • See Compilation Letter FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS , CITY ATTORNEY DAVID WHITAKER. ASST. CITY ATTORNEY ARTMENTAL CORRESPONDENCE LEGAL DGPAR"IiV1EAT TO : A & P Commissioners CC : Casey Jones, City Prosecutor FROM : Kit Williams, City Attorney DATE : June 10, 2008 RL- : Overdue HMR tax collection Although there is no A & P Commission meeting this month, I wanted to present you the normal monthly update on our collection efforts for overdue HMR taxes . Fayetteville City Prosecutor Casey Jones and his staff collected $2 , 152 .00 during the last month . This results in a year to date collection total of $43,699.54. Attached is Casey ' s report. CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY • CLINTON K. JONES MANDY FINKLEA CITY PROSECUTOR HOT CHECK ADMINISTRATOR E-mail: hotcheck@ci.layetteville.ar.us BRIAN THOMAS 101 W. Mountain, Suite 202 DEPUTY CITY PROSECUTOR MEMO FAYETTEVILLE, ARKANSAS 72701 PHONE: (479) 575.8377 (479) 575.8378 (479) 575-8374 (479) 575-8375 Hot Checks: (479) 575.8254 TO: K. Williams FAX a : (479) 575.8373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 6, 2008 RE: Status of Active HMR cases I . Baskin Robbins Robert Szlemko FTAS Warrant Balance: $ 1 ,646. 12 • 2. Benson Kevin/Brittany Benson Paid: 0 Current Balance: $669.08 Filed Criminal Summons 3 . Bizy's Express Cafd Jerry Newman Paid: 0 Current Balance: 4. Bourbon Boys Brad C. Murphey Paid $ 200.00 Current Balance: $2,796.40 5. Butcher Block Gary Bell Active Criminal Summons Current Balance: $ 1 ,871 .28 6. China Garden Jeff Shen Active Criminal Summons 7. Corky's Ben Clark Paid: $ 150.00 Current Balance: $5, 166.05 8 . Dart Room John Faubus/W. Gran Filed Criminal Summons 9. Dominoes Pizza Lloyd Hardison Paid: $200.00 Current Balance: $7,690.66 • • K. Williams June 6, 2008 Page 2 10. Fuzzy's Restaurant Frank Giardino Paid: $75.00 Current Balance: $ 1 ,521 .68 11 . Gypsy's John Dortch Arraign: 4/30 — No Show John Warren Filed Criminal Summons Paid: $841 .00 12 . JCB Catering/RX Catering Jarrod C. Butler TD: 6/11 /08 13 . LaFamilia Virginia Amaral Paid: 0 TD: 5/ 14/08 - No Show Current Balance: $373.86 14. La Palmas Vicente Perea Active Criminal Summons 15. Los Cuates Maria Richard Active Criminal Summons 16. Mama Deans Soul Food T. Morrison/M. Morrison TD: 6/11 /08 — Paid: 0 • Current Balance: 17. Mordours Pizza Shannon Stout Active Criminal Summons Paid: $500.00 Current Balance: $2,701 .87 18. 1936 Cafd/Early Berlin Peter Steinhart Paid: 0 Current Balance: 19. Seafood Market Bar/Grill Craig Dowd Active Criminal Summons 20. -Shanghai Chinese Rest. Jeff Shen Active Criminal Summons 21 . The Little Bread Co. Hannah Withers TD: 6/18/08 — Paid: 0 Current Balance: $2, 129.89 22. The Perk on Wedington Shea Hamm TD: 6/ 11/08 23 . Pride Street Live Randy Bise Paid: 0 Current Balance: • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY 40DAVID WHITAKER, ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE L P;G:\ t. UGPAR'1'btI AT TO : A & P Commissioners CC : Casey Jones, City Prosecutor FROM : Kit Williams, City Attorney �. DATE : July 8, 2008 RE : Overdue HMR tax collection On June 10, 2008 , 1 mailed you May ' s overdue HMR tax collection report which showed a year-to-date total of $43 ,699. 54 . Attached please find the current Status of Active HMR cases from City Prosecutor Casey Jones showing collection of $5,629.72 . Thus, the half year collections of • overdue HMR taxes by the City Prosecutor' s Office total $49,329.26. Unfortunately, as you read Casey ' s report, you will see he has had to have sixteen criminal summons or FTA warrants issued in the twenty-three active HMR collection cases . The worsening econorny is apparently making his enforcement and collection efforts more difficult. CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY • CLINTON K. JONES MANDY FINKLEA HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck@ci.tayetteville.ar.us BRIAN THOMAS rar W. Mountain, Suite 202 FAYETTEVILLE, ARKANSAS 72701 DEPUTY CITY PROSECUTORMEMO PHONE: (479) 575-8777 (479) 575-8978 (479) 575-8374 (479) 575-8375 Hot Checks: (479) 575-8254 FAX # : (479) 575-8373 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones 0) Fayetteville City Prosecutor DATE: July 7, 2008 RE: Status of Active HMR cases 1 . Baskin Robbins Robert Szlemko FTAS Warrant Balance: $ 1 ,646. 12 • 2. Benson Kevin/Brittany Benson Paid : $300.00 Current Balance: $334.54 Active Criminal Summons 3 . Bizy's Express Caf6 Jerry Newman Paid: $ 1 ,792. 83 Current Balance: Forms not Submitted to Accounting Filed Criminal Summons 4. Bourbon Boys Brad C. Murphey Paid $ 200.00 Current Balance: $2,596.40 5. Butcher Block Gary Bell Active Criminal Summons Current Balance: $ 1 ,871 .28 6. China Garden Jeff Shen Active Criminal Summons 7. Corky's Ben Clark Paid: $ 150.00 Current Balance: $5,016.05 8. Dart Room John Faubus Active Criminal Summons William E. Gran Active Criminal Summons •