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Home My WebLink About2008-01-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, January 14, 2008, at 2 :00 p.m. in the Mockingbird Room of the Fayetteville Town Center. AGENDA ADVERTISING AND PROMOTION COMMISSION January 12, 2008 2 :00 p.m. Town Center 1. Call to Order - Chairman Pat Gazzola II. Election of Chairman Ill. Reports A. Approval of Minutes for December 10 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements • 3 . Update from City Attorney re: delinquent tax collection efforts C. Advertising Agency Report — Brian Clark Annual Report — 2007 by Fayetteville A & P Commission staff including Town Center, CVB and Clinton House Museum staff members IV. Old Business A. Accounting Services V. New Business A. Dickson St. Banner contract B. Peace Fountain repair VI. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 10, 2007 Commissioners Present: Neal Crawford, Bob Davis, David McGeady, Robert Rhoads, and Maudie Schmitt. Commissioners Absent: Dan Coody, Pat Gazzola Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Starr, Shelly Stewman, Ryan Grigsby, Julie Pennington and Jamey Goddard. Commisioner Bob Davis called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 10, 2007 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Schmitt, second by McGeady to approve the minutes of the November 12 regular meeting. Motion carried. HMR COLLECTIONS Total collections of HMR tax in November (October sales) were $ 185, 111 , a decrease of -4.32% for the month. Year to date decline in HMR revenues is -2.80%. • Hotel revenue collected in October was $27,695 .43 , a -2.47% decrease from last October. Year to date hotel revenue is -0. 51 %. Restaurant revenue for the month was $ 152,987.98, down -2.94% and year to date down -4. 88%. FINANCIAL REPORT John McKinney from William P. Cook and Assoc. presented the October financial statements. Moved by Rhoads, second by Schmitt to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney Kit Williams presented the results of the City Prosecutor' s office who collected $838.35 last month in overdue HMR taxes. Casey Jones and his staffs work has resulted in a total year to date collection of $45,305.83 in overdue HMR taxes. DIRECTOR' S REPORT Marilyn Heifner reported that she had met with First Night personnel, fire, police, and fireworks personnel regarding shooting the fireworks on Dec. 31 from the roof of the Town Center. She attend an Arkansas Golf Trail meeting in Little Rock. The Commission will begin administering the Dickson Street banner program in January. Details of the program are to be worked out. CONVENTION VISITORS BUREAU Allyson Twiggs said that one year ago the CVB was working packing boxes for a new office. Thus • far, they have had 530 visitors in the Visitor Sotre which opened in October. • Ryan Grigsby and the Parks Department won the bid for the USSSA World Girls Slow Pitch Tournament (ages 6- 19). They will require 1400 double rooms and will run over 3,000 room nights. All staff met their 2007 goals. TOWN CENTER Willistine Smith reported 18 sales in November up 72%. Collections were up 42% for the month. Town Center staff met 81 .5% of their 2007 sales goal. They project reaching 90% by the end of the year. The Town Center was hit with a lot of graffiti vandalism on November 30 in both men' s and women' s bathrooms. Approximately $6,000 damage was done. Facility was closed; however bathrooms were open to the outside for the convenience of Lights of the Ozarks participants. CLINTON HOUSE MUSEUM The parking lot was finished and receiving no bad comments regarding the parking reported Brittany Stan-. She has been collecting materials for the house, planning a guest lecture series and president' s day program for the spring. She received a letter from President Clinton thanking her for the anniversary card. AGENCY REPORT • Brian Clark, Jade Hart, Lauren Allison, and Greg Harrison presented the 2008 marketing plan to the Commission. The fall newsletter went out and a visitor guide rate card also went out. OLD BUSINESS None NEW BUSINESS A. H. R. 3988 Marilyn reported that H. R. 3988 had passed the U. S. House of Representatives. Congressman Grihalva (N. M) had included our original Butterfield legislation with 9 others and moved this through the House. Next step is approval by the Senate. B. Accountine Firm Proposal Moved by Rhoads, second by McGeady to give Marilyn the authority of evaluate proposals for accounting services and report at the January meeting. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, � • Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of December 2007 Current Year HMR Collected (2120. 0912 .4101 .00) $ 170,230.65 Prior Year Collected (2120.0912 .4101 . 01 ) $ 275.00 Checking Interest Revenue (2120. 0912.4705.00) $ 10.46 Crews Investment Interest Revenue (2120.0912.4708.00) $ 61465. 17 Total Revenues $ 176,961 .28 Annual Bond Audit Expense (2120 . 9120.7602 .60) $ Collection Expense (2120.9120. 5333 . 00) $ (31410. 11 ) Bank of OK Quarterly Fee (2120.9120 .7602 .60) $ Town Center Bond Payment (2120. 9120. 7602 .60) 1 $ (54,957.71 ) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (58,367.82) • Total Check to A&P $ 1189613.46 • City Y of Fayetteville, Arkansas Monthly HMR Tax Collections 2004-2007 2004 2004 2005 2005 2006 2006 2007 2007 Total Change Over Total Change Over Total Change Over Total Change Over HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ $135,930 12.75% $153,048 12.59% 1640284 7.30% $166,620 1 .42% February $129,922 12.05% $133,528 2.78% 183,554 37.46% $1500088 -18.23% March $1399442 18.89% $164,763 18.16% 154,067 -6.49% $157,317 2.11 % April $1491113 19.00% $159,473 6.94% 174,063 9.15% $171 ,562 -1 .43% May $145,039 11 .85% $159, 186 9.75% 1742387 9.54% $165,779 -4.94% June $1499466 12.86% $162,754 8.89% 171 ,098 5.13% $177,594 3.80% July $152,917 17. 11 % $181 ,070 18.41 % 172,905 -4.51 % $173,079 0.00% August $146,518 10. 19% $167,448 14.31 % 160,067 -4.40% $160,560 0.00% September $146,097 10. 18% $162,215 11 .03% 169,793 4.67% $1722373 1 .52% October $1551320 14.07% $169,325 9.02% 196,393 15.99% $180,324 -8. 18% November $168,369 8.75% $170,780 1 .43% 193,469 13.29% $185, 111 -4.32% December $138,185 7.78% $160,343 16.03% 1591842 -0.01 % $170,506 6.67% Total $ $197569317 12.84% $19943,930 10.68% 290739923 6.69% $2,030,913 -2.07% \filename 0 0 0 HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change 2006 % change 2007 % change Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 133284.28 -5.28% 12,577.76 -5. 10% Jan 10,638.74 12,614.03 18.57% 132738.64 8.91 % 13,650.85 0.64% 13,965.23 2.30% Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% 16,534.37 3.30% Mar 153371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 189941 .34 -0.50% 18,699.53 -1 .27% Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56% May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% 229796.50 2.00% 23,204.74 1 .79% Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78% 22,705.86 2.92% Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26% 169804.33 -9.98% 17,054.25 1 .49% Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% 17,513.64 -6.67% 18,081 .83 3.24% Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76% 28, 150.74 30.78% 21 ,879.99 -22.28% Oct 25, 183.66 24,314.01 -3.45% 22,729.73 7.44% 22,208.80 -2.29% 27,695.43 2.47% Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63% 18,329.41 5.64% 191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 227,769.84 -0.22% 229,838.52 -0.90% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 112, 143.74 122,970.98 9.65% 137,855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08 Jan 104, 133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73% 126,350. 10 -11 .44% Feb 99,436. 17 117,063.89 17.73% 127,214.85 8.67% 1333701 .96 5. 10% 133,499.96 -0.001 % Mar 113,299. 12 1253141 .62 10.45% 140, 166.43 12.00% 1539462. 15 9.48% 1450240.82 -5.36% Apr 108, 157.35 123,732. 13 14.40% 137,712.38 11 .30% 143, 149.32 7.57% 146,017.95 2.00% May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18. 14% 142,484.49 -14.44% Jun 111 ,410.87 128,880. 12 15.68% 164,369.25 27.54% 139,677.98 -15.31 % 142,384.44 1 .93% Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66% 152,031 .25 11 .05% 136,693.67 -10.09% Aug 117,824.90 126,217.05 7. 12% 139,830.39 10.78% 143,807.38 2.84% 145,060.67 0.87% Sep 112,098.50 134,327.89 19.83% 143,215.20 6.61 % 158, 151 .42 10.43% 150,651 .01 -4.74% Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% 157,626. 19 7.43% 152,987.98 -2.94% Nov 104,084.85 118, 147.51 13.51 % 133,691 .45 13. 16% 137,036.80 2.50% 140,563.66 2.57% 11334,424.93 11500,094.85 12.42% 116759216.12 11 .67% 12781 ,520.42 6.68% 197079785.82 -4.14% Fayetteville A & P Commission BALANCE SHEET • As of November 30, 2007 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ (6.00) Cash in First Security Bank - Town Center 72,208.23 Cash in Arvest Bank - A & P General 117,090.52 Cash in Bank of Fayetteville 124,057.12 Cash in First Security Bank - A & P General 565,928.61 Cash in Arvest Bank - A & P Payroll 18,689.82 Cash in Bank of Fay. - Conv & Visitor Bureau (386.07) Cash in First Security - Conv & Visitor Bureau 29,277.30 Cash in First Security Bank - Clinton House 24,774.06 Clinton House Inventory 992.48 CVB Inventory 11 ,678.74 Investments 11642,824.46 Investment Adjustment to Market (59,081 .27) Accounts Receivable 116,296.46 Accrued Interest Receivable 35,342. 14 Due from City 25.00 CVB Cash In Register 100.00 Total Current Assets $ 2,699,811 .60 Property, Plant, & Equipment at Cost Furniture and Fixtures 91602.98 CVB Building 1 , 140,253.37 Building Additions 206,677.24 Equipment 166,502.88 Less: Accumulated Depreciation (235, 102.04) Net Property and Equipment 1 ,287,934.43 Total Assets $ 3,987,746.03 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 4,593.36 Sales Tax Payable 805.00 . Accounts Payable 117,409.50 Due to Other Funds 31196.83 Due to Town Center 6,089:10 Total Current Liabilities $ 1329093.79 Capital Unrestricted Fund Balance 4,475,052.22 Excess Revenues Over (Under) Expenditures (6199399.98) • Total Capital 33855,652.24 Total Liabilities and � 3 Capital 987 746.03 P See Accountants' Compilation Report 1 Fayetteville A & P Commission Statement of Revenues and Expenditures One Month Ending November 30, 2007 November 30, 2007 November 30, 2007 Budget Actual Revenue HMR Tax Revenue $ 167,909.42 $ 179,874.05 Prior Year HMR Tax Revenue 0.00 450.00 Insurance Reimbursement 379. 17 0.00 Other Income 21083.33 500.00 Total Revenue 170,371 .92 180,824.05 General Expenditures See Schedule 819251 .64 57,213. 17 Minor Equipment 6,250.00 0.00 Other Revenues (Expenditures) Interest Income - Checking 0.00 11613.77 . Interest Income - Investments 10,000.00 6,653.38 Miscellaneous Revenue 7,275. 18 0.00 Bond Payments - Town Center 0.00 (54,957.71 ) Arbitrage Expense (375.00) 0.00 Transfers to Other Funds (85 220.06) 0.00 Total Other Revenues (Expenditures) (68 319.88) (46 690.56) Excess Revenues Over Excess Revenues Over (Under) Expenditures $ 14.550.40 $ 76.920.32 • See Accountants' Compilation Report 2 Fayetteville A & P Commission • Schedule of General Expenditures One Month Ending November 30, 2007 Month of Month of November 30, 2007 November 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 61217.84 $ 51750.84 Payroll Taxes Expense 500.00 438.58 Insurance and Health Benefits 1 ,041 .67 21354.91 408(P) Company Match 187.50 172.52 Car Allowance 300.00 300.00 Materials and Supplies 0.00 1 , 108.89 Office Expense 83.33 0.00 Publications & Dues 100.00 0.00 Postage 11666.67 1 ,500.00 Rent 6,600.00 0.00 Insurance 206.33 0.00 Professional Services 11350.00 11350.00 Taxes and Licenses 25.00 0.00 Collection Expense 31583.33 3,606.48 Bond Paving Agent Fees 166.67 0.00 Repairs and Maintenance 0.00 772.29 Kamenskv Fountain Maintenance 0.00 133.83 Advertising and Marketing 31 ,250.00 926.00 Airport Information Booth 433.33 0.00 Interspace Airport Advertising 416.67 0.00 Website Update 833.33 0.00 Siqnaqe - Tourism 833.33 0.00 New Brochures 8,333.33 0.00 Travel and Training 300.00 0.00 Depreciation Expense 1 ,666.67 1 ,666.67 Special Projects (See Schedule) 15, 154.64 37, 132. 16 Total General Expenditures $ 81 .251 .64 R 57.213. 17 • See Accountants' Compilation Report 3 Fayetteville A & P Commission • Schedule of Special Projects One Month Ending November 30, 2007 Month of Month of November 30, 2007 November 30, 2007 Budget Actual Special Projects Air Museum $ 416.67 $ 0.00 Town Center Garden Maintenanc 10738.00 1 , 132. 16 Committee for Mardi Gras 250.00 0.00 Walton Arts Center 833.33 0.00 H. S. Coaches Clinic 1 ,250.00 0.00 Saturday of Champions 333.33 0.00 Holiday Hoops 1 ,333.33 16,000.00 Joe Martin Stage Race 583.33 0.00 All Star Games 791 .67 0.00 Ozark Valley Triathlon 208.33 0.00 4th of July Fireworks 11250.00 0.00 Hogs in Bloom - NWA Garden Sh 250.00 0.00 Savor the Flavor 208.33 0.00 • Arkansas Music Pavilion 0.00 10,000.00 Arkansas Hospitality Fund Drive 208.33 0.00 National Rabbit Show 83.33 0.00 NWA Coaches Clinic 583.33 0.00 Ozark Military Museum 416.67 0.00 Real Deal on the Hill 666.67 0.00 Solar Splash 833.33 0.00 Peace Fountain Maintenance 833.33 0.00 CAPPA (Physical Plant Adminst.) 833.33 10,000.00 DECA Marketing 250.00 0.00 FAYRO Charity Classic 41 .67 0.00 Four State Elite Volleyball Classic 333.33 0.00 Youth Slow Pitch Softball World 625.00 0.00 Total Special Projects $ 15. 154.64 $ 37. 132. 16 • See Accountants' Compilation Report 4 Fayetteville A & P Commission • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue HMR Tax Revenue $ 2,014,913.00 $ 1 ,847,003.62 $ 1 ,815,238.09 $ 1 ,837,547.86 Prior Year HMR Tax Revenue 0.00 0.00 19,899.71 33,311 .87 Insurance Reimbursement 4,550.00 41170.87 1 ,874.00 0.00 Other Income 95.000.00 22016 &1 1903431 22,875,00 Total Revenue 2,044,463.00 1 ,874,091 .12 1 .856,046.11 1 ,893,734.73 General Expenditures See Schedule 995,020.10 913.768.04 1 ,682,751 .10 885,444.40 Capital Outlay Minor Equipment 75.000.00 68.750.00 29 881 .34 11 ,009.17 Other Revenues (Expenditures) Interest Income - Checking 0.00 0.00 16,841 .23 0.00 Interest Income - Investments 120,000.00 1100000.00 126,429.68 149,730.18 Miscellaneous Revenue 87,302.13 80,026.98 318.82 Rent - CVB 0.00 0.00 .. 0.00 0.00 (6,100.00) Bond Payments - Town Center 0.00 0.00 (604,311 .31 ) (608,485.26) Arbitrage Expense (4,500.00) (4,125.00) (31375.00) (5,625.00) Transfers to Other Funds (1 ,022,640.771 (937,420.661 (295,000.00) (260,000.001 Total Other Revenues (Expenditures) (819.838.64) (751 ,518.68) (759.096.58) (730.480.08) Excess Revenues Over (Under) Expenditures $ 154,604.26 $ 140,054.40 $ (615,682.91) $ 266,801 .08 • See Accountants' Compilation Report 5 Fayetteville A & P Commission • Schedule of General Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 74,614.10 $ 68,396.24 $ 63,259.24 $ 61 ,416.74 Wages and Salaries - Additional 0.00 0.00 8.00 0.00 Payroll Taxes Expense 6,000.00 5,500.00 4,914.38 4,868.66 Insurance and Health Benefits 12,500.00 11 ,458.37 19,142.47 9,790.50 408(P) Company Match 2,250.00 2,062.50 11897.72 2,080.83 Car Allowance 3,600.00 3,300.00 3,300.00 3,300.00 Materials and Supplies 0.00 0.00 2,093.65 72.87 Signs 0.00 0.00 515.26 577.71 Office Expense 11c00.00 916.63 . 160.80 1 ,457.38 Publications & Dues 1 ,200.00 1 ,100.00 1 ,118.50 1 ,371 .95 Postage 20,000.00 18,333.37 14,691 .03 14,334.27 Water 0.00 0.00 212.41 0.00 Electricity 0.00 0.00 91695.46 0.00 Telephone 0.00 0.00 100.00 0.00 Rent 79,200.00 72,600.00 19,000.00 0.00 • Insurance 0.00 0.00 81045.00 0.00 Insurance 2,500.00 2,291 .63 0.00 2,215.00 Professional Services 16,200.00 14,850.00 16,950.00 29,237.00 Strategic Planning 0.00 0.00 0.00 1 ,495.34 Taxes and licenses 300.00 275.00 50.00 25.00 linens 0.00 0.00 483.34 0.00 Collection Expense 43,000.00 39,416.63 36,702.76 37,421 .71 Bond Paying Agent Fees 20000.00 1 ,833.37 0.00 2,000.00 Collection Expense - Prior Year B 0.00 0.00 41 ,275.57 0.00 Convention Development 0.00 0.00 1 ,093.14 0.00 Miscellaneous Expense 0.00 0.00 750.00 0.00 Repairs and Maintenance 0.00 0.00 1 ,191 .95 7,242.83 Kamensky Fountain Maintenance 0.00 0.00 18,577.24 70189.91 Kamensky Fountain Maint. - Prior 0.00 0.00 79189.91 0.00 CVB - Off ice 0.00 0.00 34,215.43 0.00 Advertising and Marketing 375,000.00 343,750.00 423,489.43 322,059.41 Airport Information Booth 51200.00 41766.63 4,800.00 4,800.00 Interspace Airport Advertising 5,000.00 41583.37 41305.00 4,847.56 Website Update 10,000.00 91166.63 32.92 15,929.63 Signage - Tourism 10,000.00 91166.63 5,644.24 2,297.16 New Brochures 100,000.00 91 ,666.63 75,521 .05 96,032.78 Travel and Training 3,600.00 3,300.00 1 ,810.35 31711 .67 Depreciation Expense 20,000.00 18,333.37 18,333.37 18,320.50 Special Projects (See Schedule) _ 201 .856.00 186.701 .04 842.175.48 231 .347.99 Total General Expenditures $ 995,020.10 $ 913,768.04 $ 1 ,682,751 .10 $ 885,444.40 • See Accountants' Compilation Report 6 Fayetteville A & P Commission • Schedule of Special Projects Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual Special Projects Air Museum $ 59000.00 $ 40583.37 $ 17,500.00 $ 5,000.00 Botanical Garden Society 0.00 0.00 0.0o 17,500.00 Town Center Garden Maintenance 20,856.00 19,118.00 6,513.22 16,041 .63 Committee for Mardi Gras 3,000.00 2,750.00 19837.68 11500.00 Walton Arts Center 10,000.00 9,166.63 28,509.34 6,723.76 H. S. Coaches Clinic 15,000.00 13,750.00 15,000.00 15,000.00 Seturday of Champions 4,000.00 3,666.63 4,000.00 30000.00 State Soccer Championship 0.00 0.00 0.00 1 ,750.00 Holiday Hoops 16,000.00 14,666.63 16,000.00 10.000.00 Joe Martin Stage Race 7,000.00 6,416.63 7,000.00 71000.00 All Star Games 9,500.00 8,708.37 99500.00 91000.00 Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 15,728.41 17,757.60 DDEP Fine Arts Festival 0.00 0.00 34,836.12 0.00 Ozark Valley Triathlon 21500.00 2,291 .63 21500.00 21000.00 Governors Conference 0.00 0.00 0.00 -450.00 Chile Pepper Cross Country Fest. 0.00 0.00 11000.00 11000.00 • Lewis & Clark Urban Adventure Race 0.00 0.00 0.00 11000.00 U A Baseball Regionals 0.00 0.00 10,000.00 10,000.00 4th of July Fireworks 15,000.00 13,750.00 0.00 10,000.00 Hogs in Bloom - NWA Garden Show 3,000.00 21750.00 0.00 0.00 Savor the Flavor 2,500.00 2,291 .63 2,500.00 2,500.00 Arkansas Music Pavilion 0.00 0.00 10,000.00 10,225.00 Fayetteville Downtown Partners 0.00 0.00 0.00 15,000.00 . Arkansas Hospitality Fund Drive 2,500.00 2,291 .63 2,500.00 2,500.00 National Rabbit Show 11000.00 916.63 10000.00 2,500.00 NWA Coaches Clinic 71000.00 61416.63 71000.00 71000.00 Ozark Military Museum 5,000.00 4,583.37 51000.00 5,000.00 Real Deal on the Hill 81000.00 7,333.37 8,000.00 7,000.00 Texas Trophy Hunters 0.00 0.00 0.00 201000.00 Walton Arts Center - 'Rain° 0.00 0.00 0.00 10,000.00 Fayetteville Public Library 0.00 0.00 0.00 1 ,800.00 Solar Splash 101000.00 9,166.63 10,000.00 7,000.00 TheatreSquared 0.00 0.00 3,000.00 71000.00 Peace Fountain Maintenance 100000.00 9,166.63 0.00 0.00 CAPPA (Physical Plant Adminst.) 10,000.00 9,166.63 101000.00 0.00 DECA Marketing 3;000.00 2,750.00 2,052.75 0.00 FAYRO Charity Classic 500.00 458.37 500.00 0.00 Four State Elite Volleyball Classic 4,000.00 3,666.63 4,000.00 0.00 Youth Slow Pitch Softball World Series 7,500.00 6,875.00 0.00 0.00 Botanical Gardens of the Ozarks 0.00 0.00 515,693.55 0.00 Square Gardens 0.00 0.00 46,179.41 0.00 Red White and Bloom 0.00 0.00 15,000.00 0.00 ICLEI 0.00 0.00 8,075.00 0.00 Rabbit Show - Prior Year Balance 0.00 0.00 2,500.00 0.00 Fall Sports Festival (AAO) 12,000.00 12,000.00 12,000.00 0.00 Dickson St. History 5,000.00 5,000.00 51000.00 0.00 George's 80th ann. 2,000.00 2,000.00 1 ,250.00 0.00 • AR. Statehood 1 .000.00 1 .000.00 1 .000.00 0.00 See Accountants' Compilation Report 7 Fayetteville A & P Commission • Schedule of Special Projects Eleven Months Ending November 30, 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual Total Special Projects $ 201 ,856.00 $ 166,701 .04 $ 842,175.48 $ 231 ,347.99 • See Accountants' Compilation Report 7 Fayetteville Town Center • Statement of Revenues and Expenditures One Month Ending November 30, 2007 November 30, 2007 November 30, 2007 Budget Actual Revenue —'—Rental Income $ 37,354.19 $ 46,634.70 Daily Parking 500.00 546.00 Parking Leases 21833.33 0.00 Other Income 291 .67 0.00 Special Projects 958.33 0.00 Refunds ( 125.00) 0.00 Sales Tax Expense (166.67) � i 4.00) Total Revenue 41 ,645.85 47, 166.70 General Expenditures See Schedule 41 ,909.04 30,309.62 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking13. 17 177.01 Total Other Revenues (Expenditures) 13. 17 177.01 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (250.02) 17.034.09 • See Accountants' Compilation Report 8 Fayetteville Town Center • Schedule of General Expenditures One Month Ending November 30, 2007 Month of Month of November 30, 2007 November 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 16,367.25 $ 13,458.38 Wages and Salaries - Additional Expens 0.00 431 .25 Payroll Taxes Expense 1 ,510.35 1 ,229.26 Insurance and Health Benefits 1 ,294.26 867.54 408(P) Company Match 430. 17 278.93 Commissions 2,512. 17 2,677.65 Materials and Supplies 250.00 0.00 Office Supplies/Printing 84.58 0.00 Credit Card Discounts 125.00 123.92 Office Expense 0.00 567.78 Postage 16.67 0.00 Water 736.67 40.62 Gas 11387.01 241 .89 Electricity 5,817.85 . 3,646.08 Cable 95.98 84.44 Telephone 776.78 724.14 Insurance 541 .67 0.00 • Taxes and Licenses 221 .67 0.00 Linens 21059.08 2,047.50 Miscellaneous Expense 28.33 0.00 Repairs and Maintenance 41381 .76 1 ,973.57 Advertising and Marketing 333.33 0.00 Travel and Training 313.46 0.00 Depreciation Expense 11666.67 11666.67 Special Projects 958.33 250.00 Total General Expenditures $ 41 .909.04 $ 30,309.62 See Accountants' Compilation Report 9 Fayetteville Town Center • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Rental Income $ 448,250.29 $ 4100896.09 $ 369,538.37 $ 388,422.96 Partnership Income 0.00 0.00 400.00 0.00 Daily Parking 6,000.00 5,500.00 6,873.50 6,088.35 Parking Leases 34,000.00 31 ,166.63 12,648.07 33,713.67 Other Income 3,500.00 32208.37 315.86 1 ,407.00 Sreclal Projects 11 ,500.00 10,541 .63 3,121 .75 10,446.01 Refunds (1 ,500.00) (1 ,375.00) (285.05) (1 ,212.50) Sales Tax Expense (21000.00) (11833.37) (2,909.00) (1 ,840.00) Total Revenue 499.750.29 458.104.35 389.703.50 437.025.49 General Expenditures See Schedule 502.908.29 460.999.44 393.820.80 405.464.93 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 158.00 144.87 986.58 182.80 Miscellaneous Revenue 0.00 0.00 4.111 .14 0.00 Total Other Revenues (Expenditures) 158.00 144.87 5.097.72 182.80 Excess Revenues Over (Under) Expenditures $ (3,000.00) $ (2,750.22) $ 980.42 $ 31 ,743.36 See Accountants' Compilation Report 10 Fayetteville Town Center • Schedule of General Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures . Salaries & Wages $ 196,407.00 $ 1809039.75 $ 148,856.05 $ 149,732.18 Outside Services 0.00 0.00 120.00 313.13 Wages and Salaries - Additional 0.00 0.00 5,256.50 0.00 Payroll Taxes Expense 18,124.24 161613.85 14,006.18 14,151 .93 Insurance and Health Benefits 15,531 .14 14,236.96 7,401 .22 10,358.14 408(P) Company Match 51162.00 4,731 .87 2,123.87 2,247.14 Commissions 301146.00 27,633.87 26,529.88 28,222.17 Materials and Supplies 3,000.00 21750.00 3,837.38 2,874.67 Office Supplies/Printing 1 ,015.00 930.38 507.06 760.73 Credit Card Discounts 11500.00 1 ,375.00 1 ,426.34 11804.65 Bank Charges 0.00 0.00 60.85 23.00 Office Expense 0.00 0.00 1 ,064.91 1 ,330.93 Postage 200.00 183.37 132.00 48.28 Water 8,840.00 8,103.37 61168.40 6,476.90 Gas 16,644.10 15,257.11 7,787.08 11 ,683.63 • Electricity 69,814.20 63,996.35 45,212.50 56,126.86 Cable 1 ,151 .70 1 ,055.78 844.38 915.96 Security 0.00 0.00 400.00 0.00 Telephone 9,321 .40 8,544.58 9,633.09 7,334.84 Long Distance Telephone 0.00 0.00 118.36 408.88 Insurance 6,500.00 5,958.37 0.00 51750.00 Taxes and Licenses 2,660.00 2,438.37 1 ,735.00 11612.20 Contract Services 0.00 0.00 1 ,282.00 675.00 Linens 24,708.90 22,649.88 21 ,326.85 20,434.28 Miscellaneous Expense 340.00 311 .63 732.01 40.00 Repairs and Maintenance 52,581 .10 48,199.36 60,098.08 42,487.85 Advertising and Marketing 4,000.00 3,666.63 1 ,269.00 2,329.35 Other Special Projects 0.00 0.00 0.00 11846.73 Travel and Training 3,761 .51 3,448.06 1 ,201 .32 0.00 Depreciation Expense 20,000.00 18,333.37 180333.37 18,320.50 Special Projects 11 .500.00 10.541 .63 6.357.12 17.155.00 Total General Expenditures $ 502,908.29 $ 460,999.44 $ 393,820.80 $ 405,464.93 • See Accountants' Compilation Report 11 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures One Month Ending November 30, 2007 November 30, 2007 November 30, 2007 Budget Actual Revenue Gift Shop Sates $ 0.00 $ 550.68 Bus Tours 83.33 0.00 Partnership Income 625.00 0.00 Travel Hero 416.67 1 , 191 .69 Other Income 0.00 17.89 Total Revenue 1 , 125.00 1 760 26 General Expenditures See Schedule 25,401 .47 19, 194.46 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 25.00 118.38 • Transfers from Other Funds 24.251 .48 50.000.00 Total Other Revenues (Expenditures) 24,276.48 509118.38 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ 0.01 � 32,684.18 See Accountants' Compilation Report 12 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures One Month Ending November 30, 2007 Month of Month of November 30, 2007 November 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 15,213.75 $ 15,213.40 Payroll Taxes Expense 1 ,217. 10 1 ,159.85 Insurance and Health Benefits 1 ,332.97 928.47 408(P) Company Match 456.41 326.48 Materials and Supplies 416.67 0.00 Office Supplies/Printing 208.33 (3.00) Software 625.00 0.00 Update Computers/Added Secretarial Ex 275.00 0.00 Credit Card Discounts 0.00 47.39 Publications & Dues 208.33 0.00 Postage 16.67 0.00 Telephone 600.00 11190.37 Taxes and Licenses 39.58 0.00 Convention Development 2,083.33 331 .50 Repairs and Maintenance 208.33 0.00 Travel and Training 9 Soo on Ono • Total General Expenditures $ 25.401 .47 $ 19. 194.46 • See Accountants' Compilation Report 13 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Rental Income $ 0.00 $ 0.00 $ 11212.50 $ 0.00 Gift Shop Sales 0.00 0.00 2,039.90 0.00 Bus Tours 10000.00 916.63 0.00 1 .173.37 Partnership Income 7,500.00 6,675.00 7,900.00 6,345.42 Special Projects - Sponsorships 0.00 0.00 0.00 210.00 Travel Hero 51000.00 4,583.37 4,645.54 0.00 Other Income 0.00 000 71 .00 0.00 Total Revenue 13.500.00 12,375.00 15.868.94 7.728.79 General Expenditures See Schedule 304.817.77 279.416.17 274.829.40 198.908.45 Capital Outlay Other Revenues (Expenditures) • Interest Income - Checking 300.00 275.00 839.28 290.80 Transfers from Other Funds 291 ,017.77 266,766.28 2500000.00 240,000.00 Miscellaneous Revenue 0.00 0.00 133.90 0.00 Total Other Revenues (Expenditures) 291 .317.77 267.041 .28 250.973.18 240.290.80 Excess Revenues Over (Under) Expenditures $ 0.00 $ . ' 0.11 $ (7,987.28) $ 49,111 .14 • See Accountants' Compilation Report 14 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual . General Expenditures Salaries & Wages $ 182,565.00 $ 167,351 .25 $ 157,030.91 $ 107,283.23 Payroll Taxes Expense 14,605.20 13,388.10 12,382.19 8,508.08 Insurance and Health Benefits 15,995.62 14,662.67 14,479.66 12,365.42 408(P) Company Match 5,476.95 5,020.51 31655.08 21861 .69 Materials and Supplies 51000.00 41583.37 895.40 702.25 Office Supplies/Printing 2,500.00 2,291 .63 6,254.88 1 ,350.08 Software 7,500.00 6,875.00 5,014.52 5,500.00 Update Computers/Added Secret 30300.00 3,025.00 696.47 1 ,097.00 Credit Card Discounts 0.00 0.00 365.30 1 .75 Bank Charges 0.00 0.00 33.50 0.00 Office Expense 0.00 0.00 0.00 2,453.77 Publications & Dues 2,500.00 2,291 .63 997.00 2,624.00 Postage 200.00 183.37 0.00 132.00 Water 0.00 0.00 401 .50 0.00 Electricity 0.00 0.00 3,696.07 0.00 Telephone 7,200.00 6,600.00 6,612.78 3,996.39 Rent 0.00 0.00 24,700.00 80352.00 Taxes and Licenses 475.00 435.38 298.33 283.50 Convention Development 25,000.00 22,916.63 15,081 .82 130699.14 Repairs and Maintenance 2,500.00 2,291 .63 383.61 0.00 Travel and Training 30,000.00 27,500.00 21 ,850.38 27,204.25 Special Projects 0.00 0.00 0.00 473.90 Total General Expenditures $ 304,817.77 $ 279,416.17 $ 274,829.40 $ 198,908.45. See Accountants' Compilation Report 15 Clinton House Museum • Statement of Revenues and Expenditures One Month Ending November 30, 2007 November 30, 2007 November 30, 2007 Budget Actual Revenue Admission Revenue $ 625.00 $ 607.84 Special Events 52.08 0.00 Gift Shop Sales 208.33 426.38 Sales Tax Expense 50.00 0.00 Gross Revenue 935.41 1 ,034.22 Less Cost of Goods Sold 0.00 (195. 14) Total Revenue 835.41 839.08 General Expenditures See Schedule 4,654.00 30761 .98 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 6.25 85.39 Transfers from Other Funds 3,508.58 0.00 Total Other Revenues (Expenditures) 3,814.83 85.39 Excess Revenues Over Excess Revenues Over (Under) Expenditures _$ (3.76) $ (2.837.51 ) • See Accountants' Compilation Report 16 Clinton House Museum Schedule of General Expenditures One Month Ending November 30, 2007 Month of Month of November 30, 2007 November 30, 2007 Budget Actual General Expenditures Salaries & Waqes $ 2,625.00 $ 2,500.00 Payroll Taxes Expense 208.33 191 .26 Insurance and Health Benefits 250.00 215.01 408(P) Company Match 78.75 74.92 Materials and Supplies 83.33 284.03 Credit Card Discounts 20.00 45.79 Water 44.75 35.30 Gas 71 .67 63. 13 Electricity 76.50 43.60 Security 25.00 21 .85 Telephone 129.00 251 .89 Rent 19000.00 0.00 Maintenance/Lawn Service 0.00 35.00 Other Special Projects a1 R7 n no Total General Expenditures $ 4.654.00 $ 3.761 .98 See Accountants' Compilation Report 17 Clinton House Museum . Statement of Revenues and Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Admission Revenue $ 71500.00 $ 6,875.00 $ 6,472.37 $ 41083.00 Special Events 625.00 572.88 650.00 787.00 Gift Shop Sales 2,500.00 2,291 .63 4,381 .14 22153.73 Other Income 0.00 0.00 350.00 100.00 Sales Tax Expense (600.00) (550.00) (873.00) -392.00 Gross Revenue 10,025.00 9,189.51 10,980.51 63731 .73 Less Cost of Goods Sold 0.00 0.00 (2.099.03) (987.96) Total Revenue 10.025.00 9.189.51 8.881 .48 5.743.77 General Expenditures See Schedule 55.848.00 51 .194.00 50.949.00 51 .962.07 capital Outlay •, Other Revenues (Expenditures) Interest Income - Checking 75.00 68.75 357.31 85.58 Transfers from 011ier Funds 45.703.00 41 .694.38 45.000.00 20.000.00 Total Other Revenues (Expenditures) 45.778.00 4196313 45.357.31 20.085.58 Excess Revenues Over (Under) Expenditures $ (45.00) S (41 .36) $ 31289.79 $ (26,132.72) • See Accountants' Compilation Report 16 Clinton House Museum • Schedule of General Expenditures Eleven Months Ending November 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 31 ,5130.00 $ 28,875.00 $ 27,288.24 $ 27,384.64 Payroll Taxes Expense 2,500.00 2,291 .63 21200.16 2,185.03 Insurance and Health Benefits 3,000.00 2,750.00 1 ,622.02 2,651 .66 408(P) Company Match 945.00 866.25 262.42 300.00 Materials and Supplies 11000.00 916.63 1 ,001 .78 562.95 Cleaning Supplies 0.00 0.00 0.00 21 .80 Credit Card Discounts 240.00 220.00 293.72 75.15 Bank Charges 0.00 0.00 7.00 0.00 Publications & Dues 0.00 0.00 50.00 0.00 Water 537.00 492.25 405.90 452.70 Gas 860.00 788.37 960.00 689.56 Electricity 918.00 841 .50 924.37 758.35 Security 300.00 275.00 240.25 218.00 Telephone 11548.00 11419.00 1 ,509.56 1 ,269.49 Rent 12,000.00 11 ,000.00 12,000.00 12,000.00 • Miscellaneous Expense 0.00 0.00 0.00 198.72 Repairs and Maintenance 0.00 0.00 174.40 492.57 Malntenance/Lawn Service 0.00 0.00 445.00 0.00 Advertising and Marketing 0.00 0.00 0.00 21701 .45 Other Special Projects 500.00 458.37 1 ,249.56 0.00 Travel and Training 0.00 0.00 314.62 0.00 Total General Expenditures $ 55,848.00 $ 51 ,194.00 $ 50,949.00 $ 51 ,962.07 See Accountants' Compilation Report 19 FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS , KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER , ASST. CITY ATTORNEY PARTMENTAL CORRESPONDENCE LF.GrV.. DEPAK'il\4F:�'I' TO : A & P Commissioners CC : Casey Jones, City Prosecutor FROM : Kit Williams. City Attorney DATE: January 3, 2008 RE : Overdue HMR tax collection The final City Prosecutor's report for 2007 prosecutions and collections of overdue Hotel , Motel and Restaurant taxes (attached ) shows a recovery of $3,442.90 . The total overdue HMR recovered by the City Prosecutor during 2007 is $48,748.73 . • ANNUAL SUMMARIES Overdue HMR Taxes Collected By City Prosecutor 2001 Enforcement measures changed . City Prosecutor asked to emphasize collection of overdue HMR taxes in August of 2001 Dec . 2001 — Dec . 2002 Slightly over $ 100,000 . 00 2003 $ 53 ,000 .00 2004 $ 53 . 131 .97 2005 S 67 , 127 .44 2006 $ 102 , 541 .05 2007 S 49 . 748 . 73 TOTAL $424,549. 19 • City Prosecutor Casey Jones and his staff cranked up • enforcement/prosecution of establishments failing to remit the HMR taxes they collected to the City in late 2001 and produced substantial immediate results collecting about $ 100,000 .00 during the first year of increased emphasis on this problem . The City Prosecutor's staff have continued their efforts to ensure a level playing field for the vast number of law abiding restaurants by collecting over $424,000.00 from late or non-paying restaurants over the last six years . 1 had hoped we would see the number of problem establishments/managers continue to decline, but this month the number of late/non-paying restaurants jumped by up to 25 . Hopefully many will respond to the Prosecutor's letter and avoid prosecution . • • CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY • CLINTON K. JONES MANDYFINKI.EA CITY PROSECUTOROT CHECK ADMINISTRATOR E-mail: hotcheck@dJayetteville.ar.us tot W. Mountain. Suite 202 BRIAN THOMAS MEMO DEPUTY CITY PROSECUTOR FAYEPHONE: ( ARKANSAS 72701 PHONE: (479( 5758777 (4791575-8778 TO: K. Williams (479) 575-8774 (479) 575-8775 Fayetteville City Attorney Hot checks: (479) 575-8254 FAX 0 : (479) 575-8777 FROM: Casey Jones Fayetteville City Prosecutor DATE: January 3, 2008 RE: Status of Active HMR cases 1 . Baskin Robbins Robert Szlemko FTAS Warrant 2. Benson Kevin/Brittany Benson Paid $0 3 . Bourbon Boys Brad C. Murphey Paid $200.00 • 4. Butcher Block Gary Bell Paid $0 5 . Corky's Ben Clark Paid $ 150.00 TD: 1 /23/08 6. Dominoes Pizza Lloyd Hardison Paid $200.00 7. Fuzzy's Restaurant Frank Giardino TD: 1 /23/08 8. Green Door April Lizana Paid $ 172.63, Owes October 9. Gypsy's John Durtch/John Warren Criminal Summons Issued Owes August, 07 to present 10. Hogwild David Mackey/J. Cooper Letter sent — Owes Sept., Chad Mackey Nov. 07 to present 11 . JCB Catering/RX Catering Jarrod C. Butler Paid $2,720.27 Owes March 12. LaFamilia Virginal Amaral TD: 01 /09/08 13 . La Palmas Vicente Peres Active Criminal Summons • • K: Williams January 3, 2008 Page 2 14. Los Cuates Maria Richard Active Criminal Summons 15 . Mama Deans Soul Food T. Morrison/M.Morrison Letter Sent — Owes Aug. 07 to present 16. Marlo's Taco Shack MarloUnderhill Criminal Summons issued Closed — Owes Sept/Oct. 07 17. Mordours Pizza Shannon Stout Letter Sent — Owes July, 06 to August, 07. 18. 1936 Cafd/Early Berlin Peter Steinhart Letter Sent — Owes Aug.07 Nancy Meyer to present 19. On the Rocks R. E. Reynolds Letter sent — Owes Aug. 07 to present 20. Picasso's Pizza Juan Barcenas Criminal Summons issued • Owes July — August, 07 21 . Quizno's — Sycamore Chris Meyer Letter Sent — Owes Aug. 07 to present 22. Seafood Market Bar/Grill Craig Dowd Letter Sent — Owes Aug. 07 to present 23 . Sassafras Stephen Jenkins/Leah Miles Active Criminal Summons 24. The Little Bread Co. Hannah Withers Letter Sent — Owes May, 07 to present 25 . Three Sams' BBQ Joint Sam Jones Letter Sent — Owes June, 07 to present TOTAL: $3442.90 •