HomeMy WebLinkAbout2007-11-12 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, November 12, 2007,
at noon in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
November 12, 2007 noon Town Center
Prior to the start of the actual meeting, Commissioners will visit with those
requesting funding for special projects in the Town Center lobby beginning at
NOON. Lunch will be served to Commissioners.
1 . Call to Order - Chairman Pat Gazzola
11 . Approval of preliminary budgets
111 . Funding Requests allocations
• IV. Reports
A. Approval of Minutes for October 8 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements
3 . Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVBReport — AllysonTwiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Brittany Starr
G. Advertising Agency Report — Brian Clark
V. Old Business
A. Friends of the Clinton House Museum
1 . Approval of By-Laws
2. Incorporation - # of incorporators
VI . New Business
A. Clinton House Museum — amendment to lease
B. Repair of handrails at Town Center due to deterioration of materials
VII . Adjourn
•
I
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
October 8, 2007
Commissioners Present: Dan Coody, Bob Davis, Pat Gazzola, David McGeady, Robert
Rhoads, and Maudie Schmitt.
Commissioners Absent: Neal Crawford
Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, and Brittany Starr
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on October 8, 2007 at the Fayetteville Town Center at 2:00
p.m.
ADVERTISING AGENCY PRESENTATION
The Commission heard presentations for agency of record from the following agencies:
Butterfield Ad Group — Susan Wallace, Gary Weidner, and Steven Jarvis
C 3 Group — Brandon Coley and Bobby Cook
Sells Clark — Brian Clark, Mike Sells, Jade Hart and Leigh Allison
Taylor Mack — Greg Mack and Liz Boch
After the presentations, Commissioners followed Professional Selection policy of city in
• voting. Results of that vote were:
Sells Clark — 562 points
Butterfield Ad Group — 397 points
Taylor Mack — 367 points
C 3 Group — 207 points
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the September 10 regular
meeting. Motion carried.
FINANCIAL REPORT
John McKinney from William P. Cook and Assoc. presented the August financial statements.
Moved by Coody, second by Davis to approve the financial statements. Motion carried.
HMR COLLECTIONS
Total collections of HMR tax in September (August sales) were $ 172,373 , an increase of
1 .52% for the month. Year to date decline in HMR revenues is - 1 .92%
Hotel revenue collected in September was up 3 .24%. Hotel revenue year to date is up from
last year + 1 . 17%. Restaurant revenue for the month is down -0. 87% and year to date down
• -4.90%.
• CITY ATTORNEY
Kit Williams said that the City Prosecutor' s office collected $ 1 ,317.80 last month in overdue
HMR taxes. Casey Jones and his staff continue to improve HMR compliance through their
hard work. Year to date the City Prosecutor has collected a total of $41 ,783 .95 .
DIRECTOR' S REPORT
Marilyn Heifner reported that the good news is that inquiries were down only 8% for the
month. We are down 22.5% year to date, however. Visitor's Guides are being distributed at
the airport.
Visitor Center Store opened. Town Center held Bella Flec concert. Construction of building
next to the Town Center has created minor issues with electric and water supplies. Gladiator
Wrestling event scheduled for Town Center during Bikes, Blues, and BBQ was cancelled.
Parking was discussed in Town Center garage including free parking and changing system for
merchants to reimburse parkers for fee. A report will be prepared for next month.
CONVENTION VISITORS BUREAU
Allyson Twiggs reported that the Visitor Center Store had 263 customers in 12 days. They
Bureau is preparing for Trick or Treat on the Square. They will participate with the Chamber
of Commerce in Lighting Night on November 17 for Lights of the Ozarks festival. Allyson is
• working with Pete Reagan for the IAFF Spring Rally. Fayetteville got the bid for the parole
conference which will bring 150 people. She has been working with Sr. Kelly Way for her
students to work a shift with the band at Bikes, Blues and BBQ.
TOWN CENTER
Marilyn Heifner reported that sales and collections at the Town Center are down. Staff is
working on increasing sales calls and new methods of marketing the Town Center. An
increased number of venues are affecting sales.
CLINTON HOUSE MUSEUM
Brittany Starr has been working to procure the teaching notes of Bill and Hillary Clinton from
the U of A Law School. She and an intern have been through the 1974 microfilm to get
information on Bill Clinton running for congress. She introduced Matt Mooney, a UA Law
school student who has been working with her to do the By-Laws for the Friends of the
Clinton House Museum.
Brittany said the Museum entertained 236 visitors in September. The revenue is up 98% over
last year. She will be celebrating the Clinton's Anniversary on October 13 and Hillary' s 601h
birthday on October 25 .
• AGENCY REPORT
• Brian Clark reported that intemet inquiries were up as a result of the fall campaign starting
and he will have a full report of the raw information next month.
OLD BUSINESS
A. Employee Health Insurance
Marilyn reported that the new health and dental insurance premiums will be $2,563 .44
(compared with $4,285 .66 old premium). The new insurance is with United Health and Delta
Dental .
B. Employee Handbook
Moved by Schmitt, second by Davis to approve the employee handbook as distributed at the
last meeting with an additional paragraph regarding catastrophic leave policy. Motion
carried.
NEW BUSINESS
A. Friends of the Clinton House Museum
Commissioners were presented with the By-Laws. They asked that Robert Rhoads review
them and the Commissioners vote on them at the next meeting. Marilyn also discussed
incorporation and who would like to be named as the first incorporators. That decision will
also be considered at the next meeting.
• B. Funding Requests — schedule presentations
Funding requests will be heard at the next meeting. Meeting will begin at noon. Presenters
will set up in Town Center Lobby and Commissioners will have 45 minutes to visit with them
and ask questions. Lunch will then be served to Commissioners who will discuss and make
decisions regarding funding.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
• Advertising and Promotion Commission
For month of October 2007
Current Year HMR Collected (2120 . 0912 .4101 . 00) $ 179,874.05
Prior Year Collected (2120.0912.4101 . 01 ) $ 450.00
Checking Interest Revenue (2120. 0912 .4705. 00) $ 5.69
Crews Investment Interest Revenue (2120. 0912 .4708. 00) $ 6,653.38
Total Revenues $ 186,983. 12
Annual Bond Audit Expense (2120. 9120. 7602 .60) $
Collection Expense (2120 . 9120. 5333. 00) $ (32606.48)
Bank of OK Quarterly Fee (2120. 9120. 7(j02 .60) $
Town Center Bond Payment (2120.9120.7602.60) $ (54,957.71 )
2004 Property Taxes on Town Center (2120 . 9120.7602 .60) $
Total Expenses $ (583564. 19)
• Total Check to A&P $ 128,418.93
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2004-2007
2004 2004 2005 2005 2006 2006 2007 2007
Total Change Over Total Change Over Total Change Over Total Change Over
HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $ $135,930 12.75% $153,048 12.59% 1642284 7.30% $166,620 1 .42%
February $129,922 12.05% $133,528 2.78% 183,554 37.46% $150,088 -18.23%
March $139,442 18.89% $164,763 18. 16% 154,067 -6.49% $157,317 2. 11 %
April $149, 113 19.00% $159,473 6.94% 174,063 9. 15% $171 ,562 -1 .43%
May $145,039 11 .85% $159,186 9.75% 174,387 9.54% $165,779 -4.94%
June $1499466 12.86% $162,754 8.89% 171 ,098 5.13% $177,594 3.80%
July $1520917 17. 11 % $181 ,070 18.41 % 172,905 -4.51 % $1731079 0.00%
August $146,518 10. 19% $167,448 14.31 % 160,067 -4.40% $160,560 0.00%
September $146,097 10. 18% $162,215 11 .03% 169,793 4.67% $172,373 1 .52%
October $155$ 20 14.07% $169,325 9.02% 196,393 15.99% $180,324 -8. 18%
November $168,369 8.75% $170,780 1 .43% 193,469 13.29%
December $138, 185 7.78% $160,343 16.03% 159,842 -0.01 %
Total $ $1 ,756,317 12.84% $199439930 10.68% 2,0739923 6.69% $1 ,675,296 -2.63%
\filename
0 9 0
HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change 2007 % change
Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.28% 12,577.76 -5. 10%
Jan 10,638.74 123614.03 18. 57% 133738.64 8.91 % 131650.85 0.64% 13,965.23 2.30%
Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% 16,534.37 3.30%
Mar 15,371 .78 193692.06 28. 11 % 19,037.80 -3.33% 18,941 .34 -0.50% 18,699.53 -1 .27%
Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56%
May 16,568.61 193979.47 26.62% 22,347.62 11 .85% 22,796.50 2.00% 23,204.74 1 .79%
Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78% 22,705.86 2.92%
Jul 16,031 .25 173404.01 8.56% 18,668.34 7.26% 163804.33 -9.98% 173054.25 1 .49%
Aug 16,098. 10 17,316.75 7.56% 183786.70 8.48% 17,513.64 -6.67% 189081 .83 3.24%
Sep 16,875.70 21 ,910. 18 29.83% 219524.09 -1 .76% 28, 150.74 30.78% 21 ,879.99 -22.28%
Oct 25, 183.66 24,314.01 -3.45% 22,729.73 7.44% 222208.80 -2.29%
Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63%
1919214.95 218,627.08 14.34% 228,272.45 4.41 % 227,769.84 -0.22% 183,813.68 -4.99%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 1120143.74 122,970.98 9.65% 137,855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08
Jan 104, 133.72 116,544.55 11 .92% 126, 564.43 8.60% 142,675. 37 12.73% 126,350. 10 -11 .44%
Feb 997436. 17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5. 10% 133,499.96 -0.001 %
Mar 113,299. 12 1259141 .62 10.45% 140, 166.43 12.00% 153,462. 15 9.48% 145,240.82 -5.36%
Apr 108, 157.35 123,732. 13 14.40% 137,712.38 11 .30% 143, 149.32 7.57% 146,017.95 2.00%
May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18. 14% 142,484.49 -14.44%
Jun 1112410.87 1280880. 12 15.68% 164,369.25 27.54% 139,677.98 -15.31 % 142,384.44 1 .93%
Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66% 1520031 .25 11 .05% 136,693.67 -10.09%
Aug 1173824.90 126,217.05 7. 12% 139,830.39 10.78% 143,807.38 2.84% 145,060.67 0.87%
Sep 1122098.50 134,327.89 19.83% 143,215.20 6.61 % 1580151 .42 10.43% 1500651 .01 -4.74%
Oct 127,371 .76 133,335.40 4.68% 1469722.98 10.04% 157,626. 19 7.43%
Nov 104,084.85 118, 147.51 13.51 % 133,691 .45 13. 16% 137,036.80 2.50%
11334,424.93 1 ,500,094.85 12.42% 1 ,675,216.12 11 .67% 1 ,7819520.42 6.68% 11414,234.18 -4.88%
FAYETTEVILLE
THE CRY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO : A & P Commissioners
CC : Casey Jones, City Prosecutor
City Council
FROM : Kit Williams, City Attorney 4`
DATE : November 6, 2007
RE : Overdue HMR tax collection
The City Prosecutor continues to work to shorten the list of
establishments failing to pay their Motel , Motel and Restaurant taxes fully
• and on time. Half of the 14 establishments (several closed or under new
management) paid on their tax debt with one fully paying after receiving
Casey's warning letter. Casey Jones collected $2 ,683 . 53 in October
resulting a total year to date collection of overdue HMR taxes of $44,467.48.
When I requested Casey in 2002 to emphasize collection of the HMR-
taxes
MRtaxes which benefits both the A & P Commission and the City Parks
Department, the City went from collecting almost nothing to a total to date
collection of about $420,000.00 . Casey and his excellent staff accomplished
this as well as all of their other investigatory and prosecutory work in our
growing City without a single additional employee since I became City
Attorney on March 1 , 2001 .
Casey Jones, Deputy City Prosecutor Brian Thomas and their over
achieving staff deserve our thanks for six years' worth of efforts to ensure
that our citizens' HNIR taxes paid to a restaurant will promptly be remitted to
the City and turned over to the A & P Commission and Parks Department.
•
j
CITY OF FAYETTEVILLE
ro> OFFICE OF THE PROSECUTING ATTORNEY
CLINTON. K. JONES HOTCHECKyADMIN TRATOR
CITY PROSECUTOR Email: hotcheck@cl.tayeltevllle.ar.us
BRIAN THOMAS tot W. Mountain, Sane 202
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR MEMO PHONE: (479) 5758]77
(479) 5754379
(479) 575$374
(479) 5754375
TO: IC Williams - Hol Checks: (479) 5754254
Fayetteville City Attorney FAx O : (479) 5754]7]
FROM : Casey Jones n
Fayetteville City Prosecutor
DATE: November 5 , 2007
RE: Status of Active HMR cases
1 . Baskin Robbins Robert Szlemko FTAS Warrant
2. Benson Kevin/Brittany Benson Paid $300.00
• 3 . Bourbon Boys Brad C. Murphey Paid $200.00
4. Butcher Block Gary Bell Paid $0
5 . Corky's Ben Clark Paid $ 150.00 TD: 1/23/08
6. Dominoes Pizza Lloyd Hardison Paid $200.00
7. Fuzzy's Restaurant Frank Giardino Active FTA warrant
8. Green Door April Lizana Letter sent — Paid $555.53
9. JCB Catering/RX Catering Jarrod C. Butler Letter Sent
10. LaFamilia Virginal Amaral Paid $50.00 TD: 11/28/07
11 . La Palmas Vicente Perea Active Criminal Summons
12. Los Cuates Maria Richard Active Criminal Summons
13 . The Perk Shea Hamm Letter Sent — Paid $ 1228.00
• Current
• DIRECTOR'S REPORT
October, 2007
INQUIRY RESPONSES
Inquiry Responses
October 2007 — 1 ,234 Year to date 2007 — 15,252
October 2006 — 1 , 183 Year to date 2006 — 19,294
OCTOBER ACTIVITY
Tourism Activities — Bikes, Blues and BBQ
Trail of Tears symposium
Roger Boscus — Skiing Tournament
Heritage Trail Partners
Open House — UA Special Collections
U of A Alumni Awards
Music on Square for Community Development Conference
Holiday Hoops Tipoff
Ray Dotson — Santa/reindeers for LOTO
Tracy Lamar — Choirs on Square for LOTO
Relations with Media — Jill Rohrbach — Arkansas Parks & Tourism
• Robin Oliver — Weddings in Style
Arkansas Business — Downtown Redevelopment issue
A & P — Arkansas Parks & Tourism Regional Meetings
Brian Clark — fall e-newsletter and budget
Holly Johnson
Dick Johnson
Daniel Kiely — president DFP
Kelly Ellis — Lions Club
Tabby Holmes
Rick Bunsguard — UA Printing
Greg Tabor — police chief
Sharon — Parking Management
Findley Edwards
Amy — New Creative Advertising
Anisa Hernandez — DF W Dining Speci laists.com
Pete Reagan — sign for Dickson
Shiela Roenfelt — H. S. debate team
George Wheatley — needs funding application
Clinton House Museum — James Ezell, parking & lease
• CVB —
• Town Center — Tom January Floors
Ron Troutman
Gladiator Fights
Miscellaneous —
HMR Collections — October collections (September sales)
Sodexho
Cosmopolitan
Olive Garden
Red Lobster
Golden Corral
Chick-Fil-A (NW Village)
Hampton Inn
Clarion Inn
TGI Fridays
Chartwell' s Dining
Holiday Inn Express
• Noodles
Penguin Ed' s
Inn at Camall Hall
McDonald' s on Joyce
Logan ' s Roadhouse
Rick's Bakery
Chili ' s
McDonald's
Popeye' s Chicken
Bordino' s Dining
Catfish Hole
McDonald' s on Wedington
Ruby Tuesday
Buffalo Wild Wings
Taco Bell on Hwy 62
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
September 30, 2007
•
•
Fayetteville A & P Commission
BALANCE SHEET
• As of September 30, 2007
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 14,984.72
Cash in First Security Bank - Town Center 36,306.77
Cash in Arvest Bank - A & P General 100,763.78
Cash in Bank of Fayetteville 124,057. 12
Cash in First Security Bank - A & P General 598,221 .47
Cash in Arvest Bank - A & P Payroll 17,545.06
Cash in Bank of Fay. - Conv & Visitor Bureau 1 .97
Cash in First Security - Conv & Visitor Bureau 17,412.25
Cash in Bank of Fayetteville - Clinton House 431 .49
Cash in First Security Bank - Clinton House 7,314.21
Clinton House Inventory 1 ,388.45
CVB Inventory 71388.34
Investments 1 ,6420824.46
Investment Adjustment to Market (59,081 .27)
Accounts Receivable 116,296.46
Accrued Interest Receivable 35,342. 14
Due from City 25.00
CVB Cash In Register 100.00
• Total Current Assets $ 2,661 ,322.42
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
CVB Building 11140,253.37
Building Additions 206,677.24
Equipment 1669502.88
Less: Accumulated Depreciation (228,435.36)
Net Property and Equipment 1 ,2943601 . 11
Total Assets $ 3,955,923.53
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 21799.08
Sales Tax Payable 805.00
Accounts Payable 117,409.50
Due to Other Funds 31196.83
Due to Town Center 61089. 10
Total Current Liabilities $ 130,299.51
Capital
Unrestricted Fund Balance 43475,052.22
Excess Revenues Over (Under) Expenditures (649,428.20)
Total Capital 3,825,624.02
Total Liabilities and Capital $ 3,955,923.53
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending September 30, 2007
September 30, 2007 September 30, 2007
Budget Actual
Revenue
HMR Tax Revenue $ 167,909.42 $ 159,149.84
Prior Year HMR Tax Revenue 0.00 11410. 17
Insurance Reimbursement 379. 17 1 ,874.00
Other Income 2,083.33 0.00
Total Revenue 1703371 .92 1627434.01
General Expenditures
See Schedule 86,251 .64 200,976.30
Minor Equipment 61250.00 0.00
Other Revenues (Expenditures)
Interest Income - Checking 0.00 2, 112.92
• Interest Income - Investments 10,000.00 10,537.71
Miscellaneous Revenue 71275. 18 0.00
Bond Payments - Town Center 0.00 (54,935.36)
Arbitrage Expense (375.00) (19125.00)
Transfers to Other Funds (85,220.06) 0.00
Total Other Revenues (Expenditures) (68,319.88) (43,409.73)
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 9.550.40 $ (81 ,952.02)
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending September 30, 2007
Month of Month of
September 30, 2007 September 30, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 6,217.84 $ 5,750.84
Pavroll Taxes Expense 500.00 438.58
Insurance and Health Benefits 11041 .67 2,545.74
408(P) Company Match 187.50 172.52
Car Allowance 300.00 300.00
Office Expense 83.33 0.00
Publications & Dues 100.00 0.00
Postage 1 ,666.67 419.71
Electricity 0.00 5,878.53
Rent 6,600.00 0.00
Insurance 0.00 81045.00
Insurance 208.33 0.00
Professional Services 1 ,350.00 3,250.00
Taxes and Licenses 25.00 0.00
Collection Expense 31583.33 3,211 .20
Bond Paving Agent Fees 166.67 0.00
Convention Development 0.00 100.00
• KamenskV Fountain Maintenance 0.00 14,321 . 16
CVB - Office 0.00 10000.00
Advertising and Marketing 31 ,250.00 85,419.45
Airport Information Booth 433.33 0.00
Interspace Airport Advertising 416.67 1 ,485.00
Website Update 833.33 0.00
Siqnage - Tourism 833.33 0.00
New Brochures 8,333.33 4,970.30
Travel and Training 300.00 0.00
Depreciation Expense 1 ,666.67 1 ,666.67
Special Projects (See Schedule) 20, 154.64 62,001 .60
Total General Expenditures $ 86,251 .64 $ 200,976.30
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
Schedule of Special Projects
One Month Ending September 30, 2007
Month of Month of
September 30, 2007 September 30, 2007
Budget Actual
Special Projects
Air Museum $ 416.67 $ 0.00
Town Center Garden Maintenanc 11738.00 0.00
Committee for Mardi Gras 250.00 0.00
Walton Arts Center 833.33 0.00
H. S. Coaches Clinic 1 ,250.00 .0.00
Saturday of Champions 333.33 0.00
Holiday Hoops 1 ,333.33 0.00
Joe Martin Stage Race 583.33 0.00
All Star Games 791 .67 0.00
First Night Fayetteville 0.00 (21700.00)
Ozark Valley Triathlon 208.33 0.00
4th of July Fireworks 11250.00 0.00
Hogs in Bloom - NWA Garden Sh 250.00 . 0.00
• Savor the Flavor 208.33 21500.00
Arkansas Hospitality Fund Drive 208.33 0.00
National Rabbit Show 83.33 0.00
NWA Coaches Clinic 583.33 0.00
Ozark Military Museum 416.67 0.00
Real Deal on the Hill 666.67 0.00
Solar Splash 833.33 0.00
Peace Fountain Maintenance 833.33 0.00
CAPPA (Physical Plant Adminst.) 833.33 0.00
DECA Marketing 250.00 0.00
FAYRO Charity Classic 41 .67 0.00
Four State Elite Volleyball Classic 333.33 0.00
Youth Slow Pitch Softball World 625.00 0.00
Botanical Gardens of the Ozarks 0.00 579201 .60
Dickson St. History 53000.00 5,000.00
Total Special Projects $ 20, 154.64 $ 62 001 .60
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
Statement of Revenues and Expenditures
• Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 2,0140913.00 $ 1 ,511 ,184.78 $ 1 ,463,453.59 $ 1 ,504,738.55
Prior Year HMR Tax Revenue 0.00 0.00 18,986.71 0.00
Insurance Reimbursement 4,550.00 3,412.53 1 ,874.00 0.00
Other Income 25.non.no 18.749.97 18.534.31 18.000.00
Total Revenue 2.044.463.00 1 .533.347.28 1 .502,848.61 1 .522.738.55
General Expenditures
See Schedule 992.020.10 748.264.76 1 .479.578.71 748.862.28
Capital Outlay
Minor Equipment 75.000.00 56.250.00 29.636.34 7.173.29
Other Revenues (Expenditures)
Interest Income - Checking 0.00 0.00 13,256.94 0.00
Interest Income - Investments 120,000.00 90,000.00 112,939.37 121 ,215.76
• Miscellaneous Revenue 87,302.13 65,476.62 318.82 0.00
Bond Payments - Town Center 0.00 0.00 (494,418.24) (498,194.91 )
Arbitrage Expense (4,500.00) (3,375.00) (31375.00) (40500.00)
Transfers to Other Funds (1 ,022.640.77) (766.980.54) (223.000.00) (240.000.001
Total Other Revenues
(Expenditures) (819.838.64) (614,878.92) (594.278.11) (621 ,479.151
Excess Revenues Over
(Under) Expenditures $ 157,604.26 $ 113,953.60 $ (600,644.55) $ 145,223.83
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 74,614.10 $ 55,960.56 $ 51 ,757.56 $ 50,250.06
Wages and Salaries - Additional 0.00 0.00 8.00 0.00
Payroll Taxes Expense 6,000.00 4,500.00 4,037.22 4,017.10
Insurance and Health Benefits 12,500.00 9,375.03 16,495.63 7,171 .44
408(P) Company Match 21250.00 1 ,687.50 1 ,552.68 10715.83
Car Allowance 3,600.00 2,700.00 2,700.00 2,700.00
Materials and Supplies 0.00 0.00 437.51 0.00
Signs 0.00 0.00 0.00 577.71
Office Expense 11000.00 749.97 166.80 121 .14
Publications & Dues 11200.00 900.00 1 ,118.50 776.95
Postage 20,000.00 15,000.03 91684.45 12,933.66
Electricity 0.00 0.00 5,878.53 0.00
Telephone 0.00 0.00 100.00 0.00
Rent 79,200.00 59,400.00 19,000.00 0.00
Insurance 0.00 0.00 8,045.00 0.00
• Insurance 2,500.00 1 ,874.97 0.00 2,215.00
Professional Services 16,200.00 120150.00 14,050.00 11 ,712.00
Strategic Planning 0.00 0.00 0.00 1 ,495.34
Taxes and Licenses 300.00 225.00 50.00 0.00
Collection Expense 43,000.00 32,249.97 29,648.81 30,099.28
Bond Paying Agent Fees 2,000.00 1 ,500.03 0.00 2,000.00
Collection Expense - Prior Year B 0.00 0.00 41 ,275.57 0.00
Convention Development 0.00 0.00 593.14 0.00
Miscellaneous Expense 0.00 0.00 750.00 0.00
Repairs and Maintenance 0.00 0.00 419.66 61770.33
Kamensky Fountain Maintenance 0.00 0.00 181115.65 7,189.91
Kamensky Fountain Maint. - Prior 0.00 0.00 71189.91 0.00
CVB - Off ice 0.00 0.00 31 ,941 .73 0.00
Advertising and Marketing 375,000.00 281 ,250.00 388,492.52 269,639.37
Airport Information Booth 51200.00 3,899.97 3,600.00 3,600.00
Interspace Airport Advertising 5,000.00 3,750.03 4,305.00 3,593.55
Website Update 10,000.00 7,499.97 32.92 50.00
Signage - Tourism 10,000.00 7,499.97 51644.24 21297.16
New Brochures 100,000.00 74,999.97 63,001 .55 88,152.42
Travel and Training 3,600.00 21700.00 1 ,645.99 1 ,979.96
Depreciation Expense 20,000.00 15,000.03 15,000.03 14,989.50
Special Projects (See Schedule) 198.856.00 153.391 .76 732.840.11 222,814.57
Total General Expenditures $ 992,020.10 $ 748,264.76 $ 1 ,479,578.71 $ 748,862.28
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
• Schedule of Special Projects
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 5,000.00 $ 3,750.03 $ 17,500.00 $ 5,000.00
Botanical Garden Society 0.00 0.00 0.00 17,500.00
Town Center Garden Maintenance 20,856.00 150642.00 51381 .06 13,124.97
Committee for Mardi Gras 3,000.00 2,250.00 1 ,837.68 1 ,500.00
Walton Arts Center 10,000.00 7,499.97 28,509.34 6,723.76
H. S. Coaches Clinic 15,000.00 11 ,250.00 15,000.00 15,000.00
Saturday of Champions 4,000.00 2,999.97 4,000.00 3,000.00
State Soccer Championship 0.00 0.00 0.00 1 ,750.00
Holiday Hoops 16,000.00 11 ,999.97 0.00 10.000.00
Joe Martin Stage Race 7,000.00 5,249.97 7,000.00 7,000.00
All Star Games 91500.00 7,125.03 9,500.00 9,000.00
Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 17,757.60
DO EP Fine Arts Festival 0.00 0.00 17,394.70 0.00
Ozark Valley Triathlon 21500.00 1 ,874.97 2,500.00 2,000.00
Governor's Conference 0.00 0.00 0.00 -450.00
U A Baseball Regionals 0.00 0.00 10,000.00 10,000.00
• 4th of July Fireworks 15,000.00 11 ,250.00 0.00 10,000.00
Hogs in Bloom - NWA Garden Show 3,000.00 2,250.00 0.00 0.00
Savor the Flavor - 2,500.00 1 ,874.97 2,500.00 2,500.00
Arkansas Music Pavilion 0.00 0.00 0.00 10,225.00
Fayetteville Downtown Partners 0.00 0.00 0.00 13,183.24
Arkansas Hospitality Fund Drive 2,500.00 1 ,874.97 2,500.00 21500.00
National Rabbit Shaw 1 ,000.00 749.97 1 ,000.00 2,500.00
NWA Coaches Clinic 7,000.00 5,249.97 7,000.00 7,000.00
Ozark Military Museum 5,000.00 3,750.03 5,000.00 5,000.00
Real Deal on the Hill 8,000.00 6,000.03 8,000.00 7,000.00
Texas Trophy Hunters 0.00 0.00 0.00 20,000.00
Watton Arts Center - "Rain" 0.00 0.00 0.00 101000.00
Solar Splash 10,000.00 7,499.97 10,000.00 7,000.00
TheatreSquared 0.00 0.00 3,000.00 7,000.00
Peace Fountain Maintenance 10,000.00 7,499.97 0.00 0.00
CAPPA (Physical Plant Adminst.) 10,000.00 7,499.97 0.00 0.00
DECA Marketing 3,000.00 2,250.00 20052.75 0.00
FAYRO Charity Classic 500.00 375.03 500.00 0.00
Four State Elite Volleyball Classic 4,000.00 2,999.97 41000.00 0.00
Youth Slow Pitch Softball World Series 71500.00 5,625.00 0.00 0.00
Botanical Gardens of the Ozarks 0.00 0.00 479,827.48 0.00
Square Gardens 0.00 0.00 46,179.41 0.00
Red White and Bloom 0.00 0.00 15,000.00 0.00
ICLEI 0.00 0.00 8,075.00 0.00
Rabbit Show - Prior Year Balance 0.00 0.00 2,500.00 0.00
Fall Sports Festival (AAO) 12,000.00 12,000.00 12,000.00 0.00
Dickson St. History 5.000.00 5,000.00 5.000.00 0.00
Total Special Projects $ 198,856.00 $ 153,391 .76 $ 732,840.11 $ 222,814.57
•
See Accountants' Compilation Report
7
Fayetteville Town Center
• Statement of Revenues and Expenditures
One Month Ending September 30, 2007
September 30, 2007 September 30, 2007
Budget Actual
Revenue
Rental Income $ 37,354. 19 $ 32,994.67
Daily Parking 500.00 289.00
Parking Leases 21833.33 0.00
Other Income 291 .67 0.00
Special Projects 958.33 0.00
Refunds (125.00) 10.00
Sales Tax Expense ( 166.67) 0.00
Total Revenue 41 ,645.85 33,293.67
General Expenditures
See Schedule 41 ,909.04 34,061 .76
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 13. 17 115.39
Total Other Revenues (Expenditures) 13. 17 115.39
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (250.02) $ (652.70)
•
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending September 30, 2007
Month of Month of
September 30, 2007 September 30, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 16,367.25 $ 13, 144.00
Wages and Salaries - Additional Expens 0.00 575.00
Pavroll Taxes Expense 1 ,510.35 1 ,279. 15
Insurance and Health Benefits 11294.26 0.00
408(P) Company Match 430. 17 270.98
Commissions 2,512. 17 3,265.40
Materials and Supplies 250.00 0.00
Office Supplies/Printing 84.58 0.00
Credit Card Discounts 125.00 25.00
Bank Charges 0.00 49.05
Postage 16.67 0.00
Water 736.67 0.00
Gas 1 ,387.01 41 .47
Electricity 5,817.85 2,461 .27
Cable 95.98 84.44
Telephone 776.78 722.33
Insurance 541 .67 0.00
• Taxes and Licenses 221 .67 0.00
Linens 21059.08 2, 132.96
Miscellaneous Expense 28.33 0.00
Repairs and Maintenance 4,381 .76 8,344.04
Advertising and Marketing 333.33 0.00
Travel and Training 313.46 0.00
Depreciation Expense 1 ,666.67 1 ,666.67
Special Projects 958.33 0.00
Total General Expenditures $ 41 ,909.04 $ 34,061 .76
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 448,250.29 $ 336,187.71 $ 289,409.97 $ 321 ,829.72
Partnership Income 0.00 0.00 400.00 0.00
Daily Parking 61000.00 4,500.00 5,546.50 4,556.00
Parking Leases 34,000.00 25,499.97 12,648.07 26,913.67
Other Income 3,500.00 2,625.03 315.86 1 ,357.00
Special Projects 11 ,500.00 8,624.97 31121 .75 4,543.00
Refunds (1 ,500.00) (1 ,125.00) (285.05) (1 ,212.50)
Sales Tax Expense (2,000.00) (1 ,500.03) (2,202.00) (1 ,339.00)
Total Revenue 499.750.29 374.812.65 308.955.10 356,657.89
General Expenditures
See Schedule 502.908.29 377.181 .36 325.646.55 327.609.41
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 158.00 118.53 685.83 135.22
Miscellaneous Revenue 0.00 0.00 23.14 0.00
Total Other Revenues
(Expenditures) 158.00 118.53 708.97 135.22
Excess Revenues Over
(Under) Expenditures $ (3,000.00) $ (2,250.18) $ (15,982.48) $ 29,183.70
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 196,407.00 $ 147,305.25 $ 121 ,747.49 $ 122,864.44
Outside Services 0.00 0.00 120.00 313.13
Wages and Salaries - Additional 0.00 0.00 30819.00 0.00
Payroll Taxes Expense 18,124.24 13,593.15 11 ,515.12 11 ,657.47
Insurance and Health Benefits 15,531 .14 11 ,648.34 5,199.39 7,831 .56
408(P) Company Match 5,162.00 3,871 .53 1 ,590.50 1 ,932.14
Commissions 30,146.00 22,609.53 21 ,234.23 22,447.09
Materials and Supplies 3,000.00 2,250.00 3,837.38 2,429.76
Office SuppliestPrinting 1 ,015.00 761 .22 507.06 599.20
Credit Card Discounts 1 ,500.00 1 ,125.00 1 ,027.70 1 ,253.08
Bank Charges 0.00 0.00 109.90 23.00
Office Expense 0.00 0.00 497.13 681 .72
Postage 200.00 150.03 132.00 43.64
Water 8,840.00 6,630.03 5,291 .53 5,324.72
Gas 16,644.10 12,483.09 7,488.68 11 ,125.62
Electricity 69,814.20 52,360.65 41 ,566.42 47,303.60
• Cable 1 ,151 .70 863.82 675.50 747.48
Telephone 9,321 .40 61991 .02 8,176.77 51922.27
Long Distance Telephone 0.00 0.00 118.36 331 .21
Insurance 6,500.00 4,875.03 0.00 50750.00
Taxes and Licenses 2,660.00 1 ,995.03 1 ,735.00 1 ,535.00
Contract Services 0.00 0.00 1 ,282.00 0.00
Linens 24,708.90 18,531 .72 17,446.21 14,485.82
Miscellaneous Expense 340.00 254.97 732.01 40.00
Repairs and Maintenance 52,581 .10 39,435.84 47,697.53 34,625.18
Advertising and Marketing 4,000.00 2,999.97 869.00 2,329.35
Other Special Projects 0.00 0.00 0.00 1 ,846.73
Travel and Training 3,761 .51 21821 .14 11201 .32 0.00
Depreciation Expense 20,000.00 15,000.03 15,000.03 14,989.50
Special Projects 11 .500.00 8.624.97 5.029.29 9,176.70
Total General Expenditures $ 502,908.29 $ 377,181 .36 $ 325,646.55 $ 327,609.41
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
. Statement of Revenues and Expenditures
One Month Ending September 30, 2007
September 30, 2007 September 30, 2007
Budget Actual
Revenue
Rental Income $ 0.00 $ 11212.50
Gift Shop Sales 0.00 65.55
Bus Tours 83.33 0.00
Partnership Income 625.00 0.00
Travel Hero 416.67 499.79
Total Revenue 1 , 125.00 1 ,777.84
General Expenditures
See Schedule 25,401 .47 189172.34
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 99. 12
• Transfers from Other Funds 24.251 .48 0.00
Total Other Revenues (Expenditures) 24,276.48 99. 12
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 0.01 $ (16,295.38)
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending September 30, 2007
Month of Month of
September 30, 2007 September 30, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 15,213.75 $ 14,526.26
Payroll Taxes Expense 1 ,217. 10 1 , 100.06
Insurance and Health Benefits 1 ,332.97 (146.58)
408(P) Company Match 456.41 434. 18
Materials and Supplies 416.67 103.00
Office Supplies/Printing 208.33 81 .94
Software 625.00 0.00
Update Computers/Added Secretarial Ex 275.00 0.00
Credit Card Discounts 0.00 266.48
Publications & Dues 208.33 0.00
Postage 16.67 0.00
Water 0.00 (0.01 )
Electricity 0.00 397.35
Telephone 600.00 206.70
Rent 0.00 100.00
Taxes and Licenses 39.58 0.00
Convention Development 2,083.33 957.44
• Repairs and Maintenance 208.33 134.52
Travel and Training 9. 500.no 11 .n0
Total General Expenditures $ 25.401 .47 $ 18. 172.34
•
See Accountants' Compilation Report
13
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 0.00 $ 0.00 $ 1 ,212.50 $ 0.00
Gift Shop Sales 0.00 0.00 65.55 0.00
Bus Tours 1 ,000.00 749.97 0.00 975.00
Partnership Income 7,500.00 5,625.00 7,900.00 5,945.42
Special Projects - Sponsorships 0.00 0.00 0.00 210.00
Travel Hero 5,Oo0.00 3,750.03 996.63 0.00
Other Income 0.00 0.00 53.11 0.00
Total Revenue 13.500.00 10.125.00 10.227.79 7.130.42
General Expenditures
See Schedule 304,817.77 228.613.23 230.501 .15 164.279.17
Capital Outlay
Other Revenues (Expenditures)
• Interest Income - Checking 300.00 225.00 680.97 229.75
Transfers from Other Funds 291 ,017.77 218,263.32 200,000.00 240,000.00
Miscellaneous Revenue 0.00 0.00 133.90 0.00
Total Other Revenues
(Expenditures) 291 .317.77 218.488.32 200.814.87 240.229.75
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 0.09 $ (19,458.49) $ 83,081 .00
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,565.00 $ 136,923.75 $ 126,492.50 $ 84,833.23
Payroll Taxes Expense 14,605.20 10,953.90 10,053.99 6,759.04
Insurance and Health Benefits 15,995.62 11 ,996.73 12,244.94 10,776.26
408(P) Company Match 5,476.95 41107.69 21746.02 2,308.17
Materials and Supplies 5,000.00 3,750.03 895.40 702.25
Office Supplies/Printing 2,500.00 1 ,874.97 5,087.60 1 ,282.61
Software 7,500.00 5,625.00 5,014.52 5,500.00
Update Computers/Added Secret 3,300.00 2,475.00 696.47 1 ,097.00
Credit Card Discounts 0.00 0.00 282.48 1 .75
Bank Charges 0.00 0.00 33.50 0.00
Office Expense 0.00 0.00 0.00 1 ,387.51
Publications & Dues 2,500.00 1 ,874.97 997.00 21624.00
Postage 200.00 150.03 0.00 132.00
Water 0.00 0.00 310.92 0.00
Electricity 0.00 0.00 3,303.70 0.00
Telephone 71200.00 5,400.00 4,725.11 3,284.54
• Rent 0.00 0.00 24,600.00 7,052.00
Taxes and Licenses 475.00 356.22 298.33 283.50
Convention Development 25,000.00 189749.97 12,097.80 11 ,444.73
Repairs and Maintenance 21500.00 1 ,874.97 383.61 0.00
Travel and Training 30,000.00 22,500.00 20,237.26 24,336.68
Special Projects 0.00 0.00 0.00 473.90
Total General Expenditures $ 304,817.77 $ 228,613.23 $ 230,501 .15 $ 164,279.17
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending September 30, 2007
September 30, 2007 September 30, 2007
Budget Actual
Revenue
Admission Revenue $ 625.00 $ 837.35
Special Events 52.08 0.00
Gift Shop Sales 208.33 350.78
Sales Tax Expense 50.00 0.00
Gross Revenue 935.41 1 , 188. 13
Less Cost of Goods Sold 0.00 (254.43)
Total Revenue 835.41 933.70
General Expenditures
See Schedule 41654.00 31131 .93
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 6.25 32.61
Transfers from Other Funds 33808.58 0.00
Total Other Revenues (Expenditures) 3,814.83 32.61
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (3.76) $ (2, 165.62)
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending September 30, 2007
Month of Month of
September 30, 2007 September 30, 2007
Budget Actual
General Expenditures
Salaries & Waqes $ 2,625.00 $ 21500.00
Pavroll Taxes Expense 208.33 191 .26
Insurance and Health Benefits 250.00 0.00
408(P) Company Match 78.75 37.50
Materials and Supplies 83.33 0.00
Credit Card Discounts 20.00 51 .46
Water 44.75 39.54
Gas 71 .67 27.61
Electricitv 76.50 136.94
Security 25.00 21 .85
Telephone 129.00 125.77
Rent 11000.00 0.00
Other Special Projects 41 67 0.00
Total General Expenditures $ 4,654.00 $ 31131 .93
•
•
See Accountants' Compilation Report
17
Clinton House Museum
• Schedule of General Expenditures
Nine Months Ending September 30, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures A.,2v5D0
Salaries & Wages $ 31 ,500.00 $ 23,625.00 $ 19,788.24 $ 22,384.64
Payroll Taxes Expense 21500.00 11874.97 41317.64 1 ,802.51
Insurance and Health Benefits 3,000.00 2,250.00 1 , 147.00 2,169.54
408(P) Company Match 945.00 708.75 112.50 190.00
Materials and Supplies 10000.00 749.97 673.71 506.34
Credit Card Discounts 240.00 180.00 205.73 53.84
Bank Charges 0.00 0.00 7.00 0.00
Publications & Dues 0.00 0.00 50.00 0.00
Water 537.00 402.75 335.35 354.55
Gas 860.00 645.03 870.45 592.48
Electricity 918.00 688.50 807.57 610.06
Security 300.00 225.00 196.55 196.20
Telephone 1 ,548.00 1 ,161 .00 1 ,131 .87 1 ,018.68
Rent 12,000.00 9,000.00 12,000.00 12,000.00
Miscellaneous Expense 0.00 0.00 0.00 198.72
Repairs and Maintenance 0.00 0.00 174.40 0.00
• Maintenance/Lawn Service 0.00 0.00 305.00 0.00
Advertising and Marketing 0.00 0.00 0.00 2,701 .45
Other Special Projects 500.00 375.03 1 ,249.56 0.00
Travel and Training 0.00 0.00 314.62 0.00
Total General Expenditures $ 55,848.00 $ 41 ,886.00 $ 43,687.19 $ 44,779.01
I
See Accountants' Compilation Report
19