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Home My WebLink About2007-10-08 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, October 8, 2007, at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION October 8, 2007 2:00 p.m. Town Center I. Call to Order. - Chairman Pat Gazzola II. Presentation of Advertising Agency proposals A. Butterfield Ad Group B. C3 Group C. Sells Clark D. Taylor Mack III. Reports • A. Approval of Minutes for September 10 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Brittany Starr G. Advertising Agency Report — Brian Clark N. Old Business A. Employee Health and Dental Insurance B. Employee Handbook s V. New Business A. Clinton House Museum Foundation 1 . Approval of By-Laws 2. Incorporation - # of incorporators B. Funding requests — schedule presentations VI. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING September 10, 2007 Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, David McGeady, and Maudie Schmitt. Commissioners Absent: Dan Coody and Robert Rhoads Staff Present: Marilyn Heifiner, Allyson Twiggs, and Willistine Smith, and Brittany Shell Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on September 10, 2007 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Davis, second by Crawford to approve the minutes of the August regular meeting. Motion carried. HMR COLLECTIONS Total collections of HMR tax in August (July sales) were $ 160,560, almost exact collections for last August. Year to date decline in HMR revenues is -2.35% • Hotel revenue collected in August was up 1 .49%. Hotel revenue year to date is almost equal with last year .01 %. Restaurant revenue is down year to date -5.60%. However collections in August were down - 10.08% for restaurants. FINANCIAL REPORT John McKinney from William P. Cook and Assoc. presented the July financial statements. Moved by Crawford, second by Davis to approve the financial statements. Motion carried. CITY ATTORNEY Marilyn reported for Kit Williams that the City Prosecutor's office collected $ 1 ,960.84 last month in overdue HMR taxes. Many of the delinquent restaurant collectors have paid in full or paid current taxes collected. Year to date the City Prosecutor has collected a total of $40,466. 15. Commissioners questioned why several of the restaurants on the monthly collections list haven't paid in 2 months. DIRECTOR'S REPORT Marilyn Heifner reported that written inquiries are down 27% year to date, however, almost 1 ,000 Visitor's Guides are being distributed at the airport. Brian will report on the internet statistics. • • Significant activities include 1 ) Entertaining a NATO assembly delegation from Liberia 2) Meeting with planners of a Fulbright College UA Ceramics Symposium 3) Meeting with First Night representatives regarding Hog Drop 4) Meeting wit Steve Gray regarding Barbara Fairchild Veteran's Day event 5) RFQ's for Advertising agencies were sent out and received 6) Investigation of medical coverage options 7) Parking lease for spaces at Visitor's Bureau CONVENTION VISITORS BUREAU Allyson Twiggs reported that the CVB was handling BBBQ reservations for the fairgrounds. They have booked 103 rooms this month for BBBQ on Travel Hero, their highest room bookings. The AAO Sports festival had good attendance. Shelly is organizing a meeting planners showcase with the Town Center staff for UA meeting planners on September 26. The wall map at the Visitor Center Store will be unveiled on Tuesday and the Store will be open next week. TOWN CENTER Willistine Smith reported that collections were up 39% in August and sales were up 2%. Year to date sales and collections are down. CLINTON HOUSE MUSEUM • Brittany Starr said the Museum had had a lot of media coverage during the month. The road work on Clifomia Drive is complete. She had hosted several groups. The monthly revenue represents a 190% increase over last year. A lot of visitors came to the Museum before the first Razorback football game. AGENCY REPORT Brian Clark reported that KTHV, the CBS affiliate in Little Rock, had done a live broadcast from Fayetteville prior to the first Fayetteville game. It is part of a series called Amazed by Arkansas. The production featured the Clinton House Museum, the Arkansas Air Museum, Farmer's Market, the Fine Arts Festival and the Sports Festival. Jade Hart presented the print creative from the Agency showing new photography of the entertainment district and the outdoors creative. She said the fall campaign had been launched. Allison Leigh presented the web stats and talked about the e-newsletter and its results. NEW BUSINESS A. Emnlovee Health Insurance Joe Harriman from Walker Brothers discussed the option of choosing a new medical insurance company. After looking at 5 different potential plans, the one that most closely resembles our present plan is the United 4AD with H9. d' • I • The estimated premium on that plan based solely on number of people covered is $2,324. 19 versus $4,572.41 with our present plan. He said that employee information had been sent to the company for rate information based on our employees. The maximum they can go up on the original estimate is 66%. Even with that number our premiums will decrease significantly. The recommendation is that the program begin October 1 . Marilyn has asked him to also investigate dental insurance premiums. They have not been received yet. Moved by Crawford, second by Schmitt to give Marilyn Heifner the authority to complete paperwork and make decisions of switching plans if savings can be made. B. DMAI Accreditation DMAI (Destination Marketing Association International) is a national organization which provides accreditation to CVB's or tourism organizations. Marilyn recommended that the Fayetteville A & P Commission start a self-assessment for the accreditation. The self- assessment will be good for the organization and will make the A & P Commission a better working operation. The Commission can then decide if they want to apply for accreditation. C. Commission By-Laws By-laws were presented by Marilyn Heifner. Moved by Bob Davis, second by Crawford to approve the by-laws with the following correction: CHANGES TO THE BY-LAWS, Section 2. "With ten ( 10) days notice, a special meeting can be called if the written amendment has been given to all Commissioners." Motion carried. • D. Employee Handbook Marilyn presented the employee handbook and asked for Commissioners to look over the handbook and give her any corrections that they felt should be made to it. She has asked the City Human Resources office to review it as well. David McGeady will send his from the hotel. OLD BUSINESS A. Advertisinp Agency RFO's RFQ's were received from Butterfield Ad Group, The C3Group, Sells Clark and Taylor Mack Advertising. After discussion, it was moved by David McGeady and second by Neal Crawford to bring in all four groups at the next meeting for a 10 minute presentation with 5 minutes held for discussion. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner • Executive Director • Advertising and Promotion Commission For month of September 2007 Current Year HMR Collected (2120.0912.4101 .00) $ 1719910.45 Prior Year Collected (2120.0912.4101 .01 ) $ 463.00 Checking Interest Revenue (2120.0912.4705.00) $ 5.39 Crews Investment Interest Revenue (2120.0912 .4708.00) $ 6,836.93 Total Revenues $ 179,216.77 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (31447.47) Bank of OK Quarterly Fee (2120.9120.7602.60) $ Town Center Bond Payment (2120.9120.7602 .60) $ (54,935.36) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (58,382.83) • Total Check to A&P $ 120,832.94 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2004-2007 2004 2004 2005 2005 2006 2006 2007 2007 Total Change Over Total Change Over Total Change Over Total Change Over HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ $1350930 12.75% $1539048 12.59% 164,284 7.30% $166,620 1 .42% February $1290922 12.05% $1339528 2.78% 183,554 37.46% $150,088 -18.23% March $139,442 18.89% $164,763 18.16% 154,067 -6.49% $157,317 2.11 % April $149,113 19.00% $159,473 6.94% 174,063 9.15% $171 ,562 -1 .43% May $145,039 11 .85% $159,186 9.75% 174,387 9.54% $165,779 -0.94% June $149,466 12.86% $162,754 8.89% 171 ,098 5.13% $1779594 3.80% July $152,917 17.11 % $181 ,070 18.41 % 1729905 -3.51 % $173,079 0.00% August $146,518 10.19% $167,448 14.31 % 1600067 4.40% $1609560 0.00% September $146,097 10.18% $162,215 11 .03% 1690793 4.67% $172,373 1 .52% October $1559320 14.07% $169,325 9.02% 196,393 15.99% November $1681369 8.75% $170,780 1 .43% 193,469 13.29% December $138,185 7.78% $160,343 16.03% 159,842 -0.01 % Total $ $19756,317 12.84% $1 ,943,930 10.68% 2,0739923 6.69% $1 ,494,972 -1 .92% \filename HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change 2006 % change 2007 % change Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 139284.28 -5.28% 12,577.76 -5.10% Jan 109638.74 12,614.03 18.57% 139738.64 8.91 % 139650.85 0.64% 13,965.23 2.30% Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% 16,534.37 3.30% Mar 15,371 .78 19,692.06 28.11 % 19,037.80 -3.33% 18,941 .34 -0.50% 18,699.53 -1 .27% Apr 169534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37% 19, 110. 12 0.56% May 16,568.61 19,979.47 26.62% 221347.62 11 .85% 22,796.50 2.00% 23,204.74 1 .79% Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78% 229705.86 2.92% Jul 160031 .25 17,404.01 8.56% 18,668.34 7.26% 16,804.33 -9.98% 17,054.25 1 .49% Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% 17,513.64 -6.67% 189081 .83 3.24% Sep 16,875.70 219910.18 29.83% 21 ,524.09 -1 .76% 28, 150.74 30.78% Oct 25,183.66 24,314.01 -3.45% 22,729.73 7.44% 22,208.80 -2.29% Nov 161468.24 161294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63% 191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 227,769.84 -0.22% 161 ,933.69 1 .17% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 1121143.74 122,970.98 9.65% 137,855.28 12.10% 153,658.60 11 .46% 145,851 .07 -5.08 Jan 1049133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73% 126,350. 10 -11 .44% Feb 991436. 17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5.10% 133,499.96 -0.001 % Mar 113,299.12 1259141 .62 10.45% 140,166.43 12.00% 153,462. 15 9.48% 145,240.82 -5.36% Apr 108,157.35 123,732. 13 14.40% 137,712.38 11 .30% 143,149.32 7.57% 1469017.95 2.00% May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18. 14% 1429484.49 -14.44% Jun 111 ,410.87 1289880. 12 15.68% 164,369.25 27.54% 139,677.98 -15.31 % 142,384.44 1 .93% Jul 109,920.03 1279161 .30 15.68% 1369906.50 7.66% 152,031 .25 11 .05% 1369693.67 -10.09% Aug 117,824.90 126,217.05 7. 12% 139,830.39 10.78% 143,807.38 2.84% 145,060.67 0.87% i Sep 112,098.50 1349327.89 19.83% 1439215.20 6.61 % 158, 151 .42 10.43% Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% 157,626.19 7.43% Nov 104,084.85 118,147.51 13.51 % 133,691 .45 13. 16% 1379036.80 2.50% 193349424.93 1 ,500,094.85 12.42% 196759216.12 11 .67% 1 ,7819520.42 6.68% 1 ,2639583.17 -4.90% t J • FAYETTEVILLES P COMMISSION • 2007 Reconciliation of Revenues Over (Under) Expenditures A & P Comm Town Center Conv 8 Visitors Bureau Clinton House Museum Totals Month pg Budget Actual eq Budget Actual es Budget Actual eq Budget Actual es Budget Actual Jan Total Revenue Y-TD 5 170,372 159,842 10 41 ,646 27,789 14 1 ,125 1,649 18 835 123 213,978 189,403 General Expenditures 6 (81 ,252) (143,666) 11 (41 ,909) (31 ,417) 15 (25,401) (20,781 ) 19 (4,654) (13,833) (153,216) (209,697) Capital Expenditures 5 (6,250) 62 10 - - 14 - - 18 - - (6,250) 62 Other Rev (Expend) 5 (68,320) (40,361) 10 13 21 14 240276 12 18 3,815 6 (40,216) (40,322) Rev over(under) Exp 5 14,550 (24,123) 10 (250) (3,607) 14 - (19,120) 18 (4) (13,704) 1 14,296 (60,554) Feb Total Revenue Y-T-D 5 340,744 326,461 10 83,292 71 ,943 14 2,250 3,249 18 1 ,671 530 427,957 402,183 General Expenditures 6 (162,503) (263,143) 11 (83,818) (76,738) 15 (50,803) (55,064) 19 (9,308) (18,644) (306,432) (413.589)- Capital 413,589)Capital Expenditures 5 (12,500) (7,442) 10 - - 14 - - 18 - - (12,500) (7,442) Other Rev (Expend) 5 (136,640) (257,717) 10 26 37 14 480553 150,018 18 7,630 23,009 (800431) (84,653) Rev over(under) Exp 5 29,101 (201 ,841 ) 10 (500) (4,758) 14 - 98,203 18 (7) 4,895 1 28,594 (103,501 ) Mar Total Revenue Y-T-D 5 511 ,116 476,549 10 124,937 103,891 14 3,375 3,648 18 2,506 1 ,290 641 ,934 585,378 General Expenditures 6 (243,755) (378,656) 11 (125,727) (111 ,479) 15 (76,204) (91,109) 19 (13,962) (22,197) (459,648) (603,441) Capital Expenditures 5 (18,750) (16,397) 10 - - 14 - - 18 - - (18,750) (16,397) Other Rev (Expend) 5 (204,960) (298,004) 10 40 80 14 72,829 150195 18 11 ,445 230017 (120,646) (124,712) Rev over(under) Exp 5 43,651 (216,508) 10 (750) (7,508) 14 - 62,734 18 (11 ) 2,110 1 42,890 (159,172) Apr Total Revenue Y-TA 5 681 ,488 635,182 10 166,583 153,631 14 4,500 3,649 18 3,342 2,580 855,913 795,042 General Expenditures 6 (325,007) (611,564) 11 (167,636) (139,077) 15 (101,606) (114,393) 19 (18,616) (25,228) (612,865) (890,262) Capital Expenditures 5 (25,000) (16,397) 10 - - 14 - - 18 - - (25,000) (16,397) Other Rev (Expend) 5 (273,280) (347,294) 10 53 137 14 97,106 150,286 18 15,259 230030 (160,862) (1730841) Rev over(under) Exp 5 58,202 (340,074) 10 (1,000) 14,691 14 0 39,541 18 (15) 383 1 57,187 (285,459) May Total Revenue Y-T-D 5 851,860 815,643 10 208,229 190,067 14 5,625 6,449 18 4,177 4,037 1 ,069,891 1 ,016,196 General Expenditures 6 (406,258) (832,655) 11 (209,545) (187,351 ) 15 (127,007) (136,535) 19 (23,270) (28,631) (766,081 ) (1 ,185,173) Capital Expenditures 5 (31,250) (20,096) 10 - - 14 - - 18 - - (31 ,250) (20,096) Other Rev (Expend) 5 (341,599) (3840019) 10 66 267 14 121 ,382 150,456 18 190074 23,080 (201 ,077) (210,216) Rev over(under) Exp 5 72,752 (421 ,127) 10 (1 ,250) 2,984 14 0 20,369 18 (19) (1 ,515) 1 71 ,483 (399,289) Jun Total Revenue Y-T-D 5 1 ,022.232 985,885 10 249,875 210,212 14 6,750 6,449 18 5,012 4,628 1,283,869 1 ,207,174 General Expenditures 6 (487,510) (984,864) 11 (251 ,454) (221 ,773) 15 (152,409) (164,571 ) 19 (27,924) (32,029) (919,297) (1 ,403,237) Capital Expenditures 5 (37,500) (23,873) 10 - - 14 ' - - 18 - - (37,500) (23,873) Other Rev (Expend) 5 (409,919) (416,564) 10 79 358 14 145,659 150,551 18 22,889 23,130 (2410292) (242,524) Rev over(under) Exp 5 87,3024( 39.416) 10 (1 ,500) (11 ,203) 14 0 n,571 ) 18 (23) (41271) 1 85,780 (462,460) C:\Documents and Settings\Mheifner\Local Settings\Temporary Intemet Files\OLK3C\FAY AP Summary 10/312007 • FAYETTEVILLE& COMMISSION • 2007 A & P Comm Town Center Conv & Visitors Bureau Ginton House Museum Totals Month pg Budget Actual eq Budget Actual eq Budget Actual eq Budget Actual eq Budget Actual July Total Revenue Y•T-O 5 1,192,603 1 ,166,241 10 291 ,521 236,998 14 7,875 7,149 18 5,848 5,306 1 ,497,847 . 1 ,415,695 General Expenditures 6 (568,761 ) (1 ,206,434) 11 (293,363) (260,113) 15 (177,810) (188,926) 19 (32,578) (37,060) (1,072,513) (1 ,692,532) Capital Expenditures 5 - ' (43,750) (23,966) 10 - - 14 - - 18 - - (43,750) (23,966) Other Rev (Expend) 54( 78,239) 4( 59.040) 10 92 471 14 169,935 150,600 18 26,714 23,171 (281 ,508) (284,799) Rev over(under) Exp 5 101 ,8535( 23,199) 10 (10750) (22,643) 14 0 (310178) 18 (26) (80583) 1 1000076 (585,602) August Total Revenue Y-TD 5 1 ,362,975 1 ,340,415 10 333,167 275,661 14 9,000 14,539 18 6,683 6,166 1,711 ,825 1 ,636,781 General Expenditures 6 (662,013) (1 ,278,602) 11 (335,272) (291 ,585) 15 (203,212) (212,329) 19 (37,232) (40,555) (1 ,237,729) (1 ,823,071 ) Capital Expenditures 5 (50,000) (29,636) 10 - - 14 - 18 - - (50,000) (29,636) Other Rev (Expend) 5 (546,559) (550,868) 10 105 594 14 194,212 200,716 18 30,519 23,212 (321 ,724) (326,347) Rev over(under) Exp 5 104,4035( 18,693) 10 (21001 ) (15,330) 14 0 2,926 18 (30) (11,177) 1 102,373 (542,273) CADocuments and SettingsliMheifneALocal Settings\Temporary Intemet Files\OLUC\FAY AP Summary 10/3!2007 William P . Cook & Associates , PLLC • Certifiecl .Public Accountants Member American Institute of Certified public AeEouotantt 6 Arbanras Society of Certified Public Aceountaias Members:. .a'• Williom P. Coote, CPA (1431 :2002) William L:. Cook U. CPA • :L. Andrew Sheppard;:CPA -Wesley D. Murtisbaw,.CPA Susan P. Catkniehael Fern R..Sed'ttb, CPA Jon.E..Robinson Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of August 31 , 2007 and for the six months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained • earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. William P. Cook & Associates, PLLC Certified Public Accountants Fayetteville, Arkansas September 7, 2007 • www.cookc!pa.com 101 West Main, Suite 300 El Dorado, AR 71730.5689 • Telephone (870) 863-7047 Fax (870) 863.5308 34 West Colt Square Dr., Suite 3, Fayetteville, AR 72703-2888 • Telephone (479) 521.1771 Fax (479) 442-0082 Fayetteville A & P Commission BALANCE SHEET As of August 31 , 2007 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 15,004.86 Cash in First Security Bank - Town Center 35,272.66 Cash in Arvest Bank - A & P General 1279585.44 Cash in Bank of Fayetteville 124,057. 12 Cash in First Security Bank - A & P General 6539313.93 Cash in Arvest Bank - A & P Payroll 16,458.53 Cash in Bank of Fay. - Conv & Visitor Bureau 1 .84 Cash in First Security - Conv & Visitor Bureau 33,882.54 Cash in Bank of Fayetteville - Clinton House 699.88 Cash in First Security Bank - Clinton House 81957.01 Clinton House Inventory 1 ,642.88 CVB Inventory 61917.27 Investments 19642,824.46 Investment Adjustment to Market (59,081 .27) Accounts Receivable 116,296.46 Accrued Interest Receivable 359342. 14 Due from City 1 25.00 Total Current Assets $ 2,759,200.75 • Property, Plant, & Equipment at Cost Furniture and Fixtures 9,602.98 CVB Building 111 19P1 13.37 Building Additions 206,677.24 Restricted Deposits 20,000.00 Equipment 166,502.88 Less: Accumulated Depreciation (225, 102.02) Net Property and Equipment 1 ,296,794.45 Total Assets $ 4,055,995.20 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 1 ,805.03 Sales Tax Payable 805.00 Accounts Payable 117,409.50 Due to Other Funds 31196.83 Due to Town Center 6,089. 10 Total Current Liabilities $ 129,305.46 Capital Unrestricted Fund Balance 4,475,052.22 Excess Revenues Over (Under) Expenditures (5482362.48) • Total Capital 3,926,689.74 Total Liabilities and Capital $ 4.055,995.20 See Accountants' Compilation Report 1 Fayetteville A & P Commission Statement of Revenues and Expenditures • One Month Ending August 31 , 2007 August 31 , 2007 August 31 , 2007 Budget Actual Revenue HMR Tax Revenue $ 1679909.42 $ 172,500.20 Prior Year HMR Tax Revenue 0.00 579. 17 Insurance Reimbursement 379. 17 0.00 Other Income 21083.33 1 ,093.98 Total Revenue 170,371 .92 1742173.35 General Expenditures See Schedule 93,251 .64 72, 168.78 Minor Equipment 61250.00 5,670.07 Other Revenues (Expenditures) Interest Income - Checking 0.00 2,338.22 Interest Income - Investments 10,000.00 10,768.93 • Miscellaneous Revenue 73275. 18 0.00 Bond Payments - Town Center 0.00 (543935.36) Arbitrage Expense (375.00) 0.00 Transfers to Other Funds (85,220.06) (50,000.00) Total Other Revenues (Expenditures) (68,319.88) (91 ,828.21 ) Excess Revenues Over Excess Revenues Over (Under) Expenditures $ 2,550.40 $ 4,506.29 • See Accountants' Compilation Report 2 Fayetteville A & P Commission • Schedule of General Expenditures One Month Ending August 31 , 2007 Month of Month of August 31 , 2007 August 31 , 2007 Budget Actual General Expenditures Salaries & Wages $ 6,217.84 $ 5,750.84 Pavroll Taxes Expense 500.00 438.58 Insurance and Health Benefits 1 ,041 .67 1 ,893.32 408(P) Company Match 187.50 172.52 Car Allowance 300.00 300.00 Materials and Supplies 0.00 33.87 Office Expense 83.33 0.00 Publications & Dues 100.00 0.00 Postage 1 ,666.67 1 ,691 . 16 Rent 6,600.00 0.00 Insurance 208.33 0.00 Professional Services 1 ,350.00 1 ,350.00 Taxes and Licenses 25.00 50.00 Collection Expense 3,583.33 3,461 .59 Bond Paving Agent Fees 166.67 0.00 Convention Development 0.00 493. 14 Miscellaneous Expense 0.00 750.00 Kamenskv Fountain Maintenance 0.00 164.76 • Advertising and Marketing 31 ,250.00 3,451 .56 Airport Information Booth 433.33 0.00 Interspace Airport Advertising 416.67 0.00 Website Update 833.33 0.00 Siqnaqe - Tourism 833.33 868.57 New Brochures 8,333.33 0.00 Travel and Training 300.00 1 , 161 .91 Depreciation Expense 1 ,666.67 1 ,666.67 Special Projects (See Schedule) 27, 154.64 489470.29 Total General Expenditures $ 93.251 .64 $ 72, 168.78 • See Accountants' Compilation Report 3 Fayetteville A & P Commission • Schedule of Special Projects One Month Ending August 31 , 2007 Month of Month of August 31 , 2007 August 31 , 2007 Budget Actual Special Projects Air Museum $ 416.67 $ 0.00 Town Center Garden Maintenanc 13738.00 33922.73 Committee for Mardi Gras 250.00 0.00 Walton Arts Center 833.33 0.00 H. S. Coaches Clinic 1 ,250.00 0.00 Saturday of Champions 333.33 0.00 Holiday Hoops 13333.33 0.00 Joe Martin Stage Race 583.33 0.00 All Star Games 791 .67 0.00 DDEP Fine Arts Festival 0.00 11745.86 Ozark Valley Triathlon 208.33 0.00 4th of July Fireworks 13250.00 0.00 Hogs in Bloom - NWA Garden Sh 250.00 0.00 • Savor the Flavor 208.33 0.00 Arkansas Hospitality Fund Drive 208.33 0.00 National Rabbit Show 83.33 0.00 NWA Coaches Clinic 583.33 0.00 Ozark Military Museum 416.67 0.00 Real Deal on the Hill 666.67 0.00 Solar Splash 833.33 0.00 Peace Fountain Maintenance 833.33 0.00 CAPPA (Physical Plant Adminst.) 833.33 0.00 DECA Marketing 250.00 0.00 FAYRO Charity Classic 41 .67 0.00 Four State Elite Volleyball Classic 333.33 0.00 Youth Slow Pitch Softball World 625.00 0.00 Botanical Gardens of the Ozarks 0.00 309801 .70 Fall Sports Festival (AAO) 12,000.00 12,000.00 Total Special Projects $ 27, 154.64 $ 48.470.29 I • See Accountants' Compilation Report 4 Fayetteville A & P Commission Statement of Revenues and Expenditures • Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue HMR Tax Revenue $ 2,014,913.00 $ 1 ,343,275.36 $ 1 ,304,303.75 $ 1 ,344,671 .79 Prior Year HMR Tax Revenue 0.00 0.00 17,576.54 0.00 Insurance Reimbursement 4,550.00 3,033.36 0.00 0.00 Other Income 25.000.00 16.666.64 18.534.31 575000 Total Revenue 2,044,463.00 1 ,362,975.36 1 ,340,414.60 1 ,350,421 .79 General Expenditures See Schedule 987,020.10 662,013.12 1 ,278,602.41 593,819.98 Capital Outlay Minor Equipment 75,000.00 50.000.00 29,636.34 7.173.29 Other Revenues (Expenditures) Interest Income - Checking 0.00 0.00 11 ,144.02 0.00 Interest Income - Investments 120,000.00 80,000.00 102,401 .66 107,747.88 Miscellaneous Revenue 87,302.13 58,201 .44 318.82 0.00 • Bond Payments - Town Center 0.00 0.00 (439,482.88) (442,839.92) Arbitrage Expense (4,500.00) (3,000.00) (2,250.00) (3,375.00) Transfers to Other Funds (1 .022,640.77) (681 ,760.481 (223,000.001 (120,000.001 Total Other Revenues (Expenditures) (819,838.64) (546,559.04) (550,868.38) (458,467.04) Excess Revenues Over (Under) Expenditures $ 162,604.26 $ 104,403.20 $ (518,692.53) $ 290,961 .48 See Accountants' Compilation Report 5 Fayetteville A & P Commission • Schedule of General Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 74,614.10 $ 49,742.72 $ 46,006.72 $ 44,666.72 Wages and Salaries - Additional 0.00 0.00 8.00 0.00 Payroll Taxes Expense 6,000.00 4,000.00 3,598.64 3,591 .32 Insurance and Health Benefits 12,500.00 8,333.36 13,949.89 5,888.46 408(P) Company Match 2,250.00 1 ,500.00 1 ,380.16 1 ,548.33 Car Allowance 3,600.00 2,400.00 2,400.00 2,400.00 Materials and Supplies 0.00 0.00 437.51 0.00 Office Expense 1 ,000.00 666.64 166.80 121 .14 Publications & Dues 1 ,200.00 800.00 1 ,118.50 776.95 Postage 20,000.00 13,333.36 9,264.74 12,317.74 Telephone 0.00 0.00 100.00 0.00 Rent 79,200.00 52,800.00 19,000.00 0.00 Insurance 2,500.00 1 ,666.64 0.00 0.00 Professional Services 16,200.00 10,800.00 10,800.00 12,362.00 Strategic Planning 0.00 0.00 0.00 1 ,495.34 Taxes and Licenses 300.00 200.00 50.00 0.00 • Collection Expense 43,000.00 28,666.64 26,437.61 26,897.94 Bond Paying Agent Fees 2,000.00 1 ,333.36 0.00 0.00 Collection Expense - Prior Year B 0.00 0.00 41 ,275.57 0.00 Convention Development 0.00 0.00 493.14 0.00 Miscellaneous Expense 0.00 0.00 750.00 0.00 Repairs and Maintenance 0.00 0.00 419.66 3,993.63 Kamensky Fountain Maintenance 0.00 0.00 30794.49 7,189.91 Kamensky Fountain Maim. - Prior 0.00 0.00 7,189.91 0.00 CVB - Office 0.00 0.00 30,941 .73 0.00 Advertising and Marketing 375,000.00 250,000.00 303,073.07 204,098.56 Airport Information Booth 5,200.00 3,466.64 3,600.00 3,600.00 Interspace Airport Advertising 5,000.00 3,333.36 2,820.00 3,593.55 Website Update 10,000.00 6,666.64 32.92 0.00 Signage - Tourism 10,000.00 6,666.64 5,644.24 20297.16 New Brochures 100,000.00 66,666.64 58,031 .25 53,910.45 Travel and Training 3,600.00 2,400.00 1 ,645.99 1 ,979.96 Depreciation Expense 20,000.00 13,333.36 13,333.36 13,324.00 Special Projects (See Schedule) 193.856.00 133.237.12 670.838.51 187.766.82 Total General Expenditures S 987,020.10 $ 662,013.12 $ 1 ,278,602.41 $ 593,819.96 • See Accountants' Compilation Report 6 Fayetteville A & P Commission • Schedule of Special Projects Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual Special Projects Air Museum $ 5,000.00 $ 3,333.36 $ 17,500.00 $ 5,000.00 Botanical Garden Society 0.00 0.00 0.00 17,500.00 Town Center Garden Maintenance 20,856.00 13,904.00 5,381 .06 11 ,666.64 Committee for Mardi Gras 3,000.00 2,000.00 1 ,837.68 1 ,500.00 Walton Arts Center 10,000.00 6,666.64 28,509.34 2,749.49 H. S. Coaches Clinic 15,000.00 10,000.00 15,000.00 15,000.00 Saturday of Champions 4,000.00 2,666.64 4,000.00 3,000.00 State Soccer Championship 0.00 0.00 0.00 1 ,750.00 Holiday Hoops 16,000.00 10,666.64 0.00 0.00 Joe Martin Stage Race 7,000.00 4,666.64 7,000.00 7,000.00 All Star Games 9,500.00 6,333.36 9,500.00 9,000.00 Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 0.00 First Night Fayetteville 0.00 0.00 2,700.00 0.00 DDEP Fine Arts Festival 0.00 0.00 17,394.70 0.00 Ozark Valley Triathlon 2,500.00 1 ,666.64 2,500.00 2,000.00 Governor's Conference 0.00 0.00 0.00 -450.00 • U A Baseball Regionals 0.00 0.00 10,000.00 10,000.00 Walton Arts Center Ext. Banners 0.00 0.00 0.00 3,974.27 4th of July Fireworks 15,000.00 10,000.00 0.00 10,000.00 Hogs in Bloom - NWA Garden Show 3,000.00 2,000.00 0.00 0.00 Savor the Flavor 2,500.00 1 ,666.64 0.00 0.00 Arkansas Music Pavilion 0.00 0.00 0.00 10,225.00 Fayetteville Downtown Partners 0.00 0.00 0.00 7,351 .42 Arkansas Hospitality Fund Drive 2,500.00 1 ,666.64 2,500.00 2,500.00 National Rabbit Show 1 ,000.00 666.64 1 ,000.00 2,500.00 NWA Coaches Clinic 7,000.00 4,666.64 7,000.00 7,000.00 Ozark Military Museum 5,000.00 3,333.36 5,000.00 5,000.00 Real Deal on the Hill 8,000.00 5,333.36 8,000.00 7,000.00 Texas Trophy Hunters 0.00 0.00 0.00 20,000.00 Walton Arts Center - "Rain' 0.00 0.00 0.00 10,000.00 Solar Splash 10,000.00 6,666.64 10,000.00 7,000.00 TheatreSquared 0.00 0.00 3,000.00 7,000.00 Faith in Action 0.00 0.00 0.00 2,500.00 Peace Fountain Maintenance 10,000.00 6,666.64 0.00 0.00 CAPPA (Physical Plant Adminst.) 10,000.00 6,666.64 0.00 0.00 DECA Marketing 3,000.00 2,000.00 2,052.75 0.00 FAYRO Charity Classic 500.00 333.36 500.00 0.00 Four Slate Elite Volleyball Classic 4,000.00 2,666.64 4,000.00 0.00 Youth Slow Pitch Softball World Series 7,500.00 5,000.00 0.00 0.00 Botanical Gardens of the Ozarks 0.00 0.00 422,625.88 0.00 Square Gardens 0.00 0.00 46,179.41 0.00 Red White and Bloom 0.00 0.00 15,000.00 0.00 ICLEI 0.00 0.00 8,075.00 0.00 Rabbit Show - Prior Year Balance 0.00 0.00 2,500.00 0.00 Fall Sports Festival (AAO) 12.000.00 12.000.00 12.000.00 0.00 Total Special Projects $ 193,856.00 $ 133,237.12 $ 670,838.51 $ 187,766.82 • See Accountants' Compilation Report 7 Fayetteville Town Center • Statement of Revenues and Expenditures One Month Ending August 31 , 2007 August 31 , 2007 August 31 , 2007 Budget Actual Revenue Rental Income $ 37,354. 19 $ 373664.45 Daily Parking 500.00 998.50 Parking Leases 23833.33 0.00 Other Income 291 .67 0.00 Special Projects 958.33 0.00 Refunds ( 125.00) 0.00 Sales Tax Expense (166.67) 0.00 Total Revenue 41 ,645.85 38,662.95 General Expenditures See Schedule 413909.04 31 ,472.06 Capital Outlay •Other Revenues (Expenditures) Interest Income - Checking 13. 17 122.46 Total Other Revenues (Expenditures) 13. 17 122.46 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (250.02) $ 7,313.35 • See Accountants' Compilation Report 8 Fayetteville Town Center • Schedule of General Expenditures One Month Ending August 31 , 2007 Month of Month of August 31 , 2007 August 31 , 2007 Budget Actual General Expenditures Salaries & Wages $ 16,367.25 $ 13,568.63 Wages and Salaries - Additional Expens 0.00 575.00 Pavroll Taxes Expense 1 ,510.35 1 ,225. 12 Insurance and Health Benefits 1 ,294.26 1 ,418.08 408(P) Company Match 430. 17 164.94 Commissions 21512. 17 1 ,975.00 Materials and Supplies 250.00 517.35 Office Supplies/Printinq 84.58 0.00 Credit Card Discounts 125.00 187.06 Postage 16.67 0.00 Water 736.67 944.63 Gas 1 ,387.01 50.32 Electricity 5,817.85 5,313.57 Cable 95.98 84.44 Telephone 776.78 716.57 Insurance 541 .67 0.00 Taxes and Licenses 221 .67 35.00 • Linens 2,059.08 1 ,698.54 Miscellaneous Expense 28.33 0.00 Repairs and Maintenance 41381 .76 1 , 118.50 Advertising and Marketing 333.33 0.00 Travel and Training 313.46 0.00 Depreciation Expense 1 ,666.67 1 ,666.67 Special Projects 958.33 212.64 Total General Expenditures $ 41 ,909.04 $ 31 ,472.06 • See Accountants' Compilation Report 9 Fayetteville Town Center • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Rental Income $ 448,250.29 $ 298,833.52 $ 256,415.30 $ 271 ,580.98 Partnership Income 0.00 0.00 400.00 0.00 Daily Parking 6,000.00 4,000.00 5,257.50 3,472.00 Parking Leases 34,000.00 22,666.64 12,648.07 26,913.67 Other Income 3,500.00 2,333.36 315.86 1 ,367.00 Special Projects 11 ,500.00 7,666.64 3,121 .75 4,543.00 Refunds (1 ,500.00) (1 ,000.00) (295.05) (1 ,212.50) Sales Tax Expense (2,000.00) (1 ,333.36) (2,202.00) (1 ,339.00) Total Revenue 499.750.29 333.166.80 275.661 .43 305.325.15 General Expenditures See Schedule 502.908.29 335.272.32 291 .584.79 285.713.66 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 158.00 105.36 570.44 115.21 Miscellaneous Revenue 0.00 0.00 2314 0.00 Total Other Revenues (Expenditures) 158.00 105.36 593.58 115.21 Excess Revenues Over (Under) Expenditures $ (3,000.00) $ (2,000.16) $ (15,329.78) $ 19,726.70 • See Accountants' Compilation Report 10 Fayetteville Town Center • Schedule of General Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries 8 Wages $ 196,407.00 $ 130,938.00 $ 108,603.49 $ 109,734.01 Outside Services 0.00 0.00 120.00 313.13 Wages and Salaries - Additional 0.00 0.00 3,244.00 0.00 Payroll Taxes Expense 18,124.24 12,082.80 10,235.97 10,376.37 Insurance and Health Benefits 15,531 .14 10,354.08 5,199.39 6,395.61 408(P) Company Match 5,162.00 3,441 .36 1 ,319.52 1 ,774.64 Commissions 30,146.00 20,097.36 17,968.83 19,073.79 Materials and Supplies 3,000.00 2,000.00 3,837.38 2,429.76 Office Supplies/Printing 1 ,015.00 676.64 507.06 599.20 Credit Card Discounts 1 ,500.00 1 ,000.00 1 ,002.70 1 ,167.26 Bank Charges 0.00 0.00 60.85 23.00 Office Expense 0.00 0.00 497.13 569.47 Postage 200.00 133.36 132.00 43.64 Water 8,840.00 5,893.36 5,291 .53 4,865.35 Gas 16,644.10 11 ,096.08 7,447.21 11 ,083.10 Electricity 69,814.20 46,542.80 39,105.15 41 ,301 .17 • Cable 1 ,151 .70 767.84 591 .06 663.24 Telephone 9,321 .40 6,214.24 7,454.44 5,289.92 Long Distance Telephone 0.00 0.00 118.36 208.97 Insurance 6,500.00 4,333.36 0.00 0.00 Taxes and Licenses 2,660.00 1 ,773.36 1 ,735.00 1 ,535.00 Contract Services 0.00 0.00 1 ,282.00 0.00 Linens 24,708.90 16,472.64 15,313.25 13,465.00 Miscellaneous Expense 340.00 226.64 732.01 40.00 Repairs and Maintenance 52,581 .10 35,054.08 39,353.49 29,931 .98 Advertising and Marketing 4,000.00 2,666.64 869.00 2,329.35 Travel and Training 3,761 .51 2,507.68 1 ,201 .32 0.00 Depreciation Expense 20,000.00 13,333.36 13,333.36 13,324.00 Special Projects 11 .500.00 7.666.64 5.029.29 9.176.70 Total General Expenditures $ 502,908.29 $ 335,272.32 $ 291 ,584.79 $ 285,713.66 I • See Accountants' Compilation Report 11 Fayetteville Convention and Visitors Bureau . Statement of Revenues and Expenditures One Month Ending August 31 , 2007 August 31 , 2007 August 31 , 2007 Budget Actual Revenue Bus Tours $ 83.33 $ 0.00 Partnership Income 625.00 800.00 Travel Hero 416.67 496.84 Other Income 0.00 4.37 Total Revenue 11125.00 13301 .21 General Expenditures See Schedule 25,401 .47 23,402.52 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 25.00 115.74 Transfers from Other Funds 24,251 .48 50.000.00 • Total Other Revenues (Expenditures) 24,276.48 50, 115.74 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ 0.01 $ 28,014.43 • See Accountants' Compilation Report 12 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures One Month Ending August 31 , 2007 Month of Month of August 31 , 2007 August 31 , 2007 Budget Actual General Expenditures Salaries & Wages $ 15,213.75 $ 14, 192.92 Pavroll Taxes Expense 1 ,217. 10 1 ,074.56 Insurance and Health Benefits 1 ,332.97 1 ,762. 11 408(P) Company Match 456.41 288.98 Materials and Supplies 416.67 174.48 Office Supplies/Printing 208.33 163.53 Software 625.00 0.00 Update Computers/Added Secretarial Ex 275.00 0.00 Credit Card Discounts 0.00 16.00 Bank Charqes 0.00 33.50 Publications & Dues 208.33 0.00 Postaqe 16.67 0.00 Water 0.00 42.96 Electricity 0.00 341 .57 Telephone 600.00 482.42 Rent 0.00 200.00 Taxes and Licenses 39.58 0.00 • Convention Development 2,083.33 1 ,392.56 Repairs and Maintenance 208.33 0.00 Travel and Traininq 2.5nn.on a_93R.93 Total General Expenditures $ 25.401 .47 $ 23.402.52 • See Accountants' Compilation Report 13 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Bus Tours $ 1 ,000.00 $ 666.64 $ 0.00 $ 975.00 Partnership Income 7,500.00 5,000.00 7,900.00 5,945.42 Special Projects - Sponsorships 0.00 0.00 0.00 210.00 Travel Hero 5,000.00 3,333.36 496.84 0.00 Other Income 0.00 0.00 53.11 0.00 Total Revenue 13.500.00 9.000.00 8.449.95 7.130.42 General Expenditures See Schedule 304,817.77 203.211 .76 212.328.81 137,011 .24 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 300.00 200.00 581 .85 201 .96 Transfers from Other Funds 291 ,017.77 194,011 .84 200,000.00 120,000.00 • Miscellaneous Revenue 0.00 0.00 133.90 0.00 Total Other Revenues (Expenditures) 291 .317.77 194.211 .84 200 715.75 120.201 .96 Excess Revenues Over (Under) Expenditures $ 0.00 $ 0.08 $ (3,163.11 ) $ (9,678.86) • See Accountants' Compilation Report 14 Fayetteville Convention and Visitors Bureau Schedule of General Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 182,565.00 $ 121 ,710.00 $ 111 ,966.24 $ 73,608.23 Payroll Taxes Expense 14,605.20 9,736.80 8,953.93 5,884.52 Insurance and Health Benefits 15,995.62 10,663.76 12,391 .52 10,014.78 408(P) Company Match 5,476.95 3,651 .28 2,311 .84 2,031 .41 Materials and Supplies 5,000.00 3,333.36 792.40 702.25 Office Supplies/Printing 2,500.00 1 ,666.64 5,005.66 1 ,282.61 Software 7,500.00 5,000.00 5,014.52 0.00 Update Computers/Added Secret 3,300.00 2,200.00 696.47 1 ,097.00 Credit Card Discounts 0.00 0.00 16.00 1 .75 Bank Charges 0.00 0.00 33.50 0.00 Office Expense 0.00 0.00 0.00 1 ,387.51 Publications & Dues 2,500.00 1 ,666.64 997.00 2,624.00 Postage 200.00 133.36 0.00 132.00 Water 0.00 0.00 310.93 0.00 Electricity 0.00 0.00 2,906.35 0.00 Telephone 7,200.00 4,800.00 4,518.41 2,920.73 • Rent 0.00 0.00 24,500.00 6,352.00 Taxes and Licenses 475.00 316.64 298.33 283.50 Convention Development 25,000.00 16,666.64 11 ,140.36 10,992.81 Repairs and Maintenance 2,500.00 1 ,666.64 249.09 0.00 Travel and Training 30,000.00 20,000.00 20,226.26 17,222.24 Special Projects 0.00 0.00 0.00 473.90 Total General Expenditures $ 304,817.77 $ 203,211 .76 $ 212,328.81 $ 137,011 .24 • See Accountants' Compilation Report 15 Clinton House Museum • Statement of Revenues and Expenditures One Month Ending August 31 , 2007 August 31 , 2007 August 31 , 2007 Budget Actual Revenue Admission Revenue $ 625.00 $ 558.65 Special Events 52.08 0.00 Gift Shop Sales 208.33 555.37 Sales Tax Expense 50.00 0.00 Gross Revenue 935.41 11114.02 Less Cost of Goods Sold 0.00 (254.20) Total Revenue 835.41 859.82 General Expenditures See Schedule 41654.00 39495.67 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 6.25 41 .62 Transfers from Other Funds 31808.58 0.00 Total Other Revenues (Expenditures) 33814.83 41 .62 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (3.76) $ (2,594.23) • See Accountants' Compilation Report 16 Clinton House Museum • Schedule of General Expenditures One Month Ending August 31 , 2007 Month of Month of August 31 , 2007 August 31 , 2007 Budget Actual General Expenditures Salaries & Wages $ 2,625.00 $ 2,500.00 Payroll Taxes Expense 208.33 191 .26 Insurance and Health Benefits 250.00 286.75 408(P) Company Match 78.75 0.00 Materials and Supplies 83.33 39.91 Credit Card Discounts 20.00 28.80 Water 44.75 45.38 Gas 71 .67 27.61 Electricity 76.50 126.51 Security 25.00 21 .85 Telephone 129.00 125.60 Rent 1 ,000.00 0.00 Repairs and Maintenance 0.00 (3.00) Maintenance/Lawn Service 0.00 105.00 Other Special Projects 4167 n On Total General Expenditures $ 4.654.00 $ 3.495.67 • • See Accountants' Compilation Report 17 Clinton House Museum • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Admission Revenue $ 7,500.00 $ 5,000.00 $ 4,135.01 $ 2,607.00 Special Events 625.00 416.64 650.00 625.00 Gift Shop Sales 2,500.00 1 ,666.64 2,920.86 1 ,356.84 Other Income 0.00 0.00 350.00 100.00 Sales Tax Expense (600.00) (400.00) (553.00) -247.00 Gross Revenue 10,025.00 6,683.28 7,502.87 4,441 .84 Less Cost of Goods Sold 0.00 0.00 (1 ,336.82) (622.41 ) Total Revenue 10,025.00 6,683.28 6.166.05 3,819.43 General Expenditures See Schedule 55.848.00 37.232.00 40,555.26 41 .338.69 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 75.00 50.00 212.15 67.64 Transfers from Other Funds 45,703.00 30.468.64 23,000.00 0.00 Total Other Revenues (Expenditures) 45.778.00 30,518.64 23,212.15 67.64 Excess Revenues Over (Under) Expenditures $ (45.00) $ (30.08) $ (11 ,177.06) $ (37,451 .62) • See Accountants' Compilation Report 18 Clinton House Museum • Schedule of General Expenditures Eight Months Ending August 31 , 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 31 ,500.00 $ 21 ,000.00 $ 17,288.24 $ 19,884.64 Payroll Taxes Expense 2,500.00 1 ,666.64 41126.38 1 ,611 .25 Insurance and Health Benefits 3,000.00 2,000.00 1 ,147.00 1 ,928.48 408(P) Company Match 945.00 630.00 75.00 115.00 Materials and Supplies 1 ,000.00 666.64 673.71 457.88 Credit Card Discounts 240.00 160.00 154.27 52.59 Bank Charges 0.00 0.00 7.00 0.00 Publications & Dues 0.00 0.00 50.00 0.00 Water 537.00 358.00 295.81 288.09 Gas 860.00 573.36 842.84 567.56 Electricity 918.00 612.00 670.63 465.70 Security 300.00 200.00 174.70 174.40 Telephone 1 ,548.00 1 ,032.00 1 ,006.10 892.93 Rent 12,000.00 8,000.00 12,000.00 12,000.00 Miscellaneous Expense 0.00 0.00 0.00 198.72 Repairs and Maintenance 0.00 0.00 174.40 0.00 • Maintenance/Lawn Service 0.00 0.00 305.00 0.00 Advertising and Marketing 0.00 0.00 0.00 2,701 .45 Other Special Projects 500.00 333.36 1 ,249.56 0.00 Travel and Training 0.00 0.00 314.62 0.00 Total General Expenditures $ 55,848.00 $ 37,232.00 $ 40,555.26 $ 41 ,338.69 • See Accountants' Compilation Report 19 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM : David J. Whitaker, Assistant City Attorney7- �yl� DATE : October 3, 2007 RE : Overdue HMR tax collection Kit is away the rest of the week, but will be joining you on Monday. The City Prosecutor collected $ 1 ,317.80 last month in overdue ' HMR • taxes. This is the first time in my memory that Marlo Underhill is paid current, indicating she should not be on the list next month. Casey and his staff continue to improve HMR compliance through their hard work. This year the City Prosecutor has collected a total of $41 ,783.95 in overdue HMR taxes. •