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Home My WebLink About2007-05-14 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, May 14, 2007, at 12:30 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION May 14, 2007 12:30 p.m. Town Center Prior to start of regular meeting, Commissioners will visit with those requesting funding for special projects. The requestors will be set up at tables in the lobby of the Town Center. I. Call to Order - Chairman Pat Gazzola II. Reports A. Approval of Minutes for April 9 regular monthly meeting B. Financial Report 1 . HMR Revenues • 2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Brittany Starr G. Advertising Agency Report — Brian Clark III. Old Business A. Contract for CVB building purchase IV. New Business None V. Adjourn There will not be a meeting of the Commission in June. • •, ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING April 9, 2007 Commissioners Present: Neal Crawford, David McGeady, Robert Rhoads and Maudie Schmitt. Commissioners Absent: Dan Coody, Bob Davis, and Pat Gazzola Staff Present: Marilyn HeiSier, Allyson Twiggs, and Willistine Smith, and Brittany Shell Commissioner David McGeady called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April 9, 2007 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Schmitt, second by Rhoads to approve the minutes of the March 12, 2006, regular meeting. Motion carried. HMR REVENUES Total collections of HMR tax in March (February sales) were $ 157,317 a 2. 11 % increase over last March. Monthly hotel revenue was up 3 .30% in March. Year to date hotel collections are up only slightly 0.003%. Restaurant collections were down slightly -0.001 % this March over • last March. To date figures have not caught up with last year. They are down -5.65%. FINANCIAL REPORT W. L. Cook presented financial summary. Year to date actuals vs. budget shows -$ 159, 172. This is a result of early transfer of money to CVB and Clinton House Museum. Move by Schmitt, second by Crawford to approve financials. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the City Prosecutor's office collected $6,968.83 during March to bring the year to date total collected to $23,766.00. DIRECTOR' S REPORT Advertising inquiries continue to be down year to date approximately 36% Year to date down 30%. She attended an All Star Week meeting and met with the new director of the Arkansas Air Museum, Warren Jones. She helped with History Day judging contest at the Jones Center. Allyson, Maudie Schmitt and Marilyn went to Little Rock for the signing of HM 1789 by Governor Beebe. A Wayfinding and Signage meeting with consultants, University of Arkansas, and Downtown Partners was attended. She facilitated a meeting with Julie Pennington and Jade Hart regarding Gr ou Tour marketing. • Interviews were held for Event Manager for the Town Center. I • CONVENTION VISITORS BUREAU Allyson Twiggs reported that they have had a class of intems working at the CVB this semester. Two full time interns have conducted an Earth Day project with middle school students. 300 drawings were received for contest. Shelly has booked 2,000 rooms for Real Deal on the Hill. Ryan is working on a rugby and lacrosse tournaments for September. The National Narcotic Dogs convention will be in next week staying at the Clarion. This is the second time they have been in Fayetteville and have an attendance of approximately 200 officers. RazorFest is next Saturday. On April 21 , events include the John McDonnell Outdoor track meet, Battle of Fayetteville, and the Susan Komen race. Three new hotels should be under construction soon — a ValuePlace hotel, Stay Bridge hotel, and a Courtyard Marriott. TOWN CENTER REPORT Willistine Smith reported that the Town Center was at 22% of its goal. CLINTON HOUSE MUSEUM Brittany Starr gave her report as Clinton House Director. She said income is surpassing that of last year. April 26, she is having Movie Night showing Primary Colors. • The Nation's Guide to the Nation, a new book will feature the Clinton House Museum. She needs to sell two more bricks to place the first brick order. AGENCY REPORT Brian Clark reported on web site stats. Redirects are now being counted since all inquiries are now counted as total visits, not unique visitors. All sites are being housed at I Power. The agency is still trying to get a data base for the Town Center from Positive Idea. The cover of the Visitor Guide was presented. The guide will be 84 pages and ads are still being sold. A late spring television campaign will tap into Arkansas Parks and Tourism footage. NEW BUSINESS Funding Requests Presentations Commissioners will meet at 12:30 at the May meeting for funding requests presentations. Format will be as usual with requestors setting up in the Town Center lobby and Commissioners circulating and asking questions of the projects. There being no further business, the meeting was adjourned. Respectfully submitted, • Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of April 2007 Current Year HMR Collected (2120.0912 .4101 .00) $ 170,874.09 Prior Year Collected (2120.0912.4101 .01 ) $ 687.61 Checking Interest Revenue (2120 .0912.4705.00) $ 3.68 Crews Investment Interest Revenue (2120.0912.4708.00) $ 16,243.26 Total Revenues $ 187,808.64 Annual Bond Audit Expense (2120.9120.7602 .60) $ Collection Expense (2120 .9120.5333.00) $ (3,431 .23) Bank of OK Quarterly Fee (2120.9120. 7602.60) $ (11125.00) Town Center Bond Payment (2120.9120.7602 .60) $ (5035.36) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (59,491 .59) • Total Check to A&P $ 1289317.05 • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2004-2007 2004 2004 2005 2005 2006 2006 2007 2007 Total Change Over Total Change Over Total Change Over Total Change Over HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ $135,930 12.75% $1539048 12.59% 164,284 7.30% $166,620 1 .42% February $129,922 12.05% $133,528 2.78% 1839554 37.46% $150,088 -18.23% March $139,442 18.89% $164,763 18.16% 154,067 -6.49% $157,317 2. 11 % April $149, 113 19.00% $159,473 6.94% 174,063 9.15% $171 ,562 -1 .43% May $145,039 11 .85% $159,186 9.75% 174,387 9.54% June $149,466 12.86% $162,754 8.89% 171 ,098 5.13% July $152,917 17.11 % $181 ,070 18.41 % 172,905 -4.51 % August $146,518 10.19% $167,448 14.31 % 160,067 -4.40% September $146,097 10.18% $162,215 11 .03% 169,793 4.67% October $155,320 14.07% $169,325 9.02% 196,393 15.99% November $168,369 8.75% $170,780 1 .43% 193,469 13.29% December $138, 185 7.78% $160,343 16.03% 159,842 -0.01 % Total $ $1 ,7569317 12.84% $1 ,943,930 10.68% 2,0731923 6.69% $645,587 -4.49% \filename 0 0 0 HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change 2006 % change 2007 % change Dec 10,773.64 12,329.60 14.44% 149024.64 13.75% 13,284.28 -5.28% 12,577.76 -5.10% Jan 10,638.74 129614.03 18.57% 130738.64 8.91 % 13,650.85 0.64% 13,965.23 2.30% Feb 12,140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% 169534.37 3.30% Mar 15,371 .78 19,692.06 28.11 % 19,037.80 -3.33% 18,941 .34 -0.50% 18,699.53 -1 .27% Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37% May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% 22,796.50 2.00% Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78% Jul 16,031 .25 17,404.01 8.56% 189668.34 7.26% 169804.33 -9.98% Aug 169098. 10 179316.75 7.56% 181786.70 8.48% 179513.64 -6.67% Sep 169875.70 219910.18 29.83% 219524.09 -1 .76% 28,150.74 30.78% Oct 25,183.66 249314.01 -3.45% 22,729.73 7.44% 22,208.80 -2.29% Nov 16,468.24 169294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63% 191 ,214.95 2189627.08 14.34% 228,272.45 4.41 % 2279769.84 -0.22% 61 ,776.89 -1 .73% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 112,143.74 122,970.98 9.65% 1379855.28 12. 10% 1539658.60 11 .46% 145,851 .07 -5.08 Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 1429675.37 12.73% 126,350.10 -11 .44% Feb 99,436. 17 117,063.89 17.73% 1279214.85 8.67% 1339701 .96 5. 10% 133,499.96 -0.001 % Mar 113,299. 12 125, 141 .62 10.45% 140,166.43 12.00% 1539462. 15 9.48% 145,240.82 Apr 108, 157.35 1239732.13 14.40% 1379712.38 11 .30% 1439149.32 7.57% May 114,543.92 1269572.41 10.50% 140,966.98 11 .37% 166,542.00 18. 14% Jun 111 ,410.87 1289880.12 15.68% 164,369.25 27.54% 1399677.98 -15.31 % Jul 109,920.03 127,161 .30 15.68% 136,906.50 7.66% 152,031 .25 11 .05% Aug 117,824.90 126,217.05 7. 12% 1399830.39 10.78% 143,807.38 2.84% Sep 112,098.50 134,327.89 19.83% 1439215.20 6.61 % 158,151 .42 10.43% Oct 1279371 .76 133,335.40 4.68% 146,722.98 10.04% 157,626. 19 7.43% Nov 104,084.85 118, 147.51 13.51 % 133,691 .45 13.16% 137,036.80 2.50% 1 ,334,424.93 1 ,500,094.85 12.42% 196759216.12 11 .67% 197819520.42 6.68% 550,941 .95 -5.57 Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements April 30, 2007 • William P . Cook & Associates , PLLC • Certified Public Accountants Member American Institute of Certified Public Accountants & Arkansas Society of Certified Public Accountants :y William P. Cook, CPA (1951 - 2002) Members: r; - - - - - - - - - - - - - - - Wesley D. Murtiskaw, CPA William L. Cook 1I, CPA Susan P. Carmichael Jon E. Robinson Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of April 30, 2007 and for the four months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained • earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, ' equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. William P. Cook & Associates, PLLC Certified Public Accountants Fayetteville, Arkansas May 9, 2007 • wwW.cookcpa.com 101 West Main, Suite 300 El Dorado, AR 71730-5689 • Telephone (870) 863-7047 Fax (870) 863.5308 34 West Colt Square Dr., Suite 3, Fayetteville, AR 72703-2888 • Telephone (479) 521.1771 Fax (479) 442-0082 Fayetteville A & P Commission Balance Sheet • As of April 30, 2007 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 43,298.51, Cash in First Security Bank - Town Center 29,951 .04 Cash in Mcllroy Bank - A & P General 88,400. 18 Cash in Bank of Fayetteville 124,057. 12 Cash in First Security Bank - A & P General 890,727.44 Cash in Mcllroy Bank - A & P Payroll 15,031 .68 Cash in Bank of Fay. - Conv & Visitor Bureau 20,394.76 Cash in First Security - Conv & Visitor Bureau 499977.60 Cash in Bank of Fayetteville - Clinton House 5,453.02 Cash in First Security Bank - Clinton House 15,008.30 Clinton House Inventory 21416.68 Investments 21742,824.46 Investment Adjustment to Market (59,081 .27) Accounts Receivable 1161277.98 Accrued Interest Receivable 35,342. 14 Due from City 25.00 • Total Current Assets $ 4, 120, 104.64 Property, Plant, & Equipment at Cost Furniture and Fixtures 91602.98 Building Additions 206,677.24 Restricted Deposits 20,000.00 Equipment 166,502.88 Less: Accumulated Depreciation (211 ,768.66) Net Property and Equipment 1913014.44 Total Assets 1_4111, 119.08 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 113.86 Sales Tax Pavable 805.00 Accounts Pavable 117.409.50 Due to Other Funds 31196.83 Total Current Liabilities $ 121 ,525. 19 Capital Unrestricted Fund Balance 41475,052.22 Excess Revenues Over (Under) Expenditures (285,458.33) • Total Capital 41189,593.89 See Accountants' Compilation Report 1 Fayetteville A & P Commission • Statement of Revenues and Expenditures One Month Ending April 30, 2007 April 30, 2007 April 30, 2007 Budget Actual Revenue HMR Tax Revenue $ 167,909.42 $ 156,282.01 Prior Year HMR Tax Revenue 0.00 11035.47 Insurance Reimbursement 379. 17 0.00 Other Income 21083.33 1 ,315.00 Total Revenue 170,371 .92 158,632.48 General Expenditures See Schedule 81 ,251 .64 232,908.23 Minor Equipment 6,250.00 0.00 Other Revenues (Expenditures) Interest Income - Checking 0.00 1 ,259.40 • Interest Income - Investments 10,000.00 13,385.88 Miscellaneous Revenue 7,275. 18 0.00 Rent from City 0.00 (99000.00) Bond Payments - Town Center 0.00 (54,935.36) Arbitrage Expense (375.00) 0.00 Transfers to Other Funds (85,220.06) 0.00 Total Other Revenues (Expenditures) (68,319.88) (49,290.08) ' Excess Revenues Over Excess Revenues Over (Under) Expenditures $ 14.550.40 $ ' (123,565.83) • See Accountants' Compilation Report 2 Fayetteville A & P Commission • Schedule of General Expenditures One Month Ending April 30, 2007 Month of Month of April 30, 2007 April 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 6,217.84 $ 51750.84 Payroll Taxes Expense 500.00 438.58 Insurance and Health Benefits 11041 .67 277.20 408(P) Company Match 187.50 172.52 Car Allowance 300.00 300.00 Bank Charges 0.00 88.75 Office Expense 83.33 0.00 Publications & Dues 100.00 270.00 Postage 1 ,666.67 500.00 Rent 6,600.00 0.00 Insurance 208.33 0.00 Professional Services 1 ,350.00 1 ,350.00 Taxes and Licenses 25.00 0.00 Collection Expense 3,583.33 3, 146.35 Bond Paving Agent Fees 166.67 0.00 Advertising and Marketing 31 ,250.00 0.00 Airport Information Booth 433.33 1 ,200.00 • Interspace Airport Advertising 416.67 1 ,335.00 Website Update 833.33 0.00 Siqnaqe - Tourism 833.33 19.60 New Brochures 8,333.33 0.00 Travel and Training 300.00 0.00 Depreciation Expense 1 ,666.67 1 ,666.67 Special Projects (See Schedule) 15, 154.64 216,392.72 Total General Expenditures $ 81 ,251 .64 $ 232,908.23 • See Accountants' Compilation Report 3 Fayetteville A & P Commission • Schedule of Special Projects One Month Ending April 30, 2007 Month of Month of April 30, 2007 April 30, 2007 Budget Actual Special Projects Air Museum $ 416.67 $ 0.00 Town Center Garden Maintenanc 11738.00 (12,583.50) Committee for Mardi Gras 250.00 0.00 Walton Arts Center 833.33 0.00 H. S. Coaches Clinic 11250.00 0.00 Saturday of Champions 333.33 0.00 Holiday Hoops 11333.33 0.00 Joe Martin Stage Race 583.33 0.00 All Star Games 791 .67 0.00 Ozark Valley Triathlon 208.33 0.00 4th of July Fireworks 1 ,250.00 0.00 Hogs in Bloom - NWA Garden Sh 250.00 0.00 Savor the Flavor 208.33 0.00 • Arkansas Hospitality Fund Drive 208.33 0.00 National Rabbit Show 83.33 0.00 NWA Coaches Clinic 583.33 0.00 Ozark Military Museum 416.67 0.00 Real Deal on the Hill 666.67 81000.00 Solar Splash 833.33 0.00 Peace Fountain Maintenance 833.33 150.00 CAPPA (Physical Plant Adminst.) 833.33 0.00 DECA Marketing 250.00 0.00 FAYRO Charity Classic 41 .67 0.00 Four State Elite Volleyball Classic 333.33 0.00 Youth Slow Pitch Softball World 625.00 0.00 Botanical Gardens of the Ozarks 0.00 1741646.81 Square Gardens 0.00 46, 179.41 Total Special Projects $ 15. 154.64 $ 216,392.72 • See Accountants' Compilation Report 4 Fayetteville A & P Commission • Statement of Revenues and Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue HMR Tax Revenue $ 2,014,913.00 $ 671 ,637.68 $ 619,580.03 $ 652,248.38 Prior Year HMR Tax Revenue 0.00 0.00 14,286.59 0.00 Insurance Reimbursement 4,550.00 11516.68 0.00 0.00 Other Income 25.000.00 8.333.32 1 .315.00 0.00 Total Revenue 2.044,463.00 681 .487.68 635.181 .62 652,248.38 General Expenditures See Schedule 975,020.10 325,006.56 611 ,564.11 307,869.42 Capital Outlay Minor Equipment 75.000.00 25.000.00 16.396.54 4,378.93 Other Revenues (Expenditures) Interest Income - Checking 0.00 0.00 11299.55 0.00 Interest Income - Investments 1200000.00 40,000.00 54,053.73 51 ,177.45 • Miscellaneous Revenue 87,302,13 29,100.72 218.82 0.00 Rent - CV13 0.00 0.00 (9,000.00) 0.00 Bond Payments - Town Center 0.00 0.00 (219,741 .44) (221 ,419.96) Arbitrage Expense (41500.00) (1 ,500.00) (1 ,125.00) (2,250.00) Transfers to Other Funds (1 ,022,640.77) (340,880.24) (173,000.00) (120,000.00) Total Other Revenues (Expenditures) (819.838.64) (273,279.52) (347,294.341 (292,492.51 ) Excess Revenues Over (Under) Expenditures $ 174,604.26 $ 58,201 .60 $ (340,073.37) $ 47,507.52 • See Accountants' Compilation Report 5 Fayetteville A & P Commission • Schedule of General Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 74,614.10 $ 24,871 .36 $ 23,003.36 $ 22,333.36 Wages and Salaries - Additional 0.00 0.00 8.00 0.00 Payroll Taxes Expense 6,000.00 2,000.00 1 ,844.32 1 ,888.20 Insurance and Health Benefits 12,500.00 4,166.68 6,311 .72 2,619.06 408(P) Company Match 2,250.00 750.00 690.08 878.33 Car Allowance 31600.00 11200.00 1 ,200.00 1 ,200.00 Materials and Supplies 0.00 0.00 13.91 0.00 Bank Charges 0.00 0.00 88.75 0.00 Office Expense 11000.00 333.32 0.00 0.00 Publications & Dues 1 ,200.00 400.00 953.50 511 .95 Postage 20,000.00 6,666.68 2,685.12 4,835.03 Rent 79,200.00 26,400.00 0.00 0.00 Insurance 2,500.00 833.32 0.00 0.00 Professional Services 16,200.00 5,400.00 5,400.00 4,462.00 Strategic Planning 0.00 0.00 0.00 495.34 • Taxes and Licenses 300.00 100.00 0.00 0.00 Collection Expense 43,000.00 14,333.32 53,952.90 13,049.47 Bond Paying Agent Fees 2,000.00 666.68 0.00 0.00 Kamensky Fountain Maintenance 0.00 0.00 71189.91 4,763.79 CVB - Office 0.00 0.00 24,515.36 0.00 Advertising and Marketing 3759000.00 125,000.00 1381030.57 120,515.37 Airport Information Booth 51200.00 1 ,733.32 2,400.00 1 ,200.00 Interspace Airport Advertising 5,000.00 11666.68 11335.00 1 ,232.85 Website Update 10,000.00 3,333.32 0.00 0.00 Signage - Tourism 10,000.00 3,333.32 3,956.28 1 ,196.08 New Brochures 100,000.00 33,333.32 11 ,293.64 13,009.93 Travel and Training 31600.00 1 ,200.00 484.08 1 ,979.96 Depreciation Expense 20,000.00 6,666.68 6,666.68 60662.00 Special Projects (See Schedule) 181 .856.00 60.618.56 319.540.93 105.036.70 Total General Expenditures $ 975,020.10 $ 325,006.56 $ 611 ,564.11 $ 307,869.42 • See Accountants' Compilation Report 6 Fayetteville A & P Commission • Schedule of Special Projects Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual Special Projects Air Museum $ 5,000.00 $ 1 ,666.68 $ 5,000.00 $ 5,000.00 Town Center Garden Maintenance 202856.00 61952.00 1 ,458.33 5,833.32 Committee for Mardi Gras 31000.00 1 ,000.00 0.00 11500.00 Walton Arts Center 100000.00 31333.32 18,509.34 0.00 H. S. Coaches Clinic 15,000.00 5,000.00 15,000.00 150000.00 Saturday of Champions 4,000.00 1 ,333.32 4,000.00 3,000.00 State Soccer Championship 0.00 0.00 0.00 1 ,750.00 Holiday Hoops 16,000.00 5,333.32 0.00 0.00 Joe Martin Stage Race 7,000.00 2,333.32 0.00 7,000.00 All Star Games 9,500.00 31166.68 9,500.00 9,000.00 Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 0.00 First Night Fayetteville 0.00 0.00 2,700.00 0.00 Ozark Valley Triathlon 2,500.00 833.32 0.00 0.00 Walton Arts Center Ext. Banners 0.00 0.00 0.00 30974.27 4th of July Fireworks 15,000.00 5,000.00 0.00 0.00 Hogs in Bloom - NWA Garden Show 3,000.00 1 ,000.00 0.00 0.00 • Savor the Flavor 2,500.00 833.32 0.00 0.00 Arkansas Music Pavilion 0.00 0.00 0.00 225.00 Fayetteville Downtown Partners 0.00 0.00 0.00 1 ,254.11 Arkansas Hospitality Fund Drive 2,500.00 833.32 23500.00 0.00 National Rabbit Show 1 ,000.00 333.32 3,500.00 2,500.00 NWA Coaches Clinic 7,000.00 2,333.32 71000.00 7,000.00 Ozark Military Museum 51000.00 1 ,666.68 5,000.00 51000.00 Real Deal on the Hill 8,000.00 2,666.68 8,000.00 7,000.00 Texas Trophy Hunters 0.00 0.00 0.00 20,000.00 Walton Arts Center - "Rain" 0.00 0.00 0.00 10,000.00 Solar Splash 10,000.00 3,333.32 10,000.00 0.00 Peace Fountain Maintenance 10,000.00 31333.32 411 .60 0.00 CAPPA (Physical Plant Adminst.) 10,000.00 3,333.32 0.00 0.00 DECA Marketing 3,000.00 1 ,000.00 2,052.75 0.00 FAYRO Charity Classic 500.00 166.68 0.00 0.00 Four State Elite Volleyball Classic 41000.00 1 ,333.32 41000.00 0.00 Youth Slow Pitch Softball World Series 7,500.00 2,500.00 0.00 0.00 Botanical Gardens of the Ozarks 0.00 0.00 174,646.81 0.00 Square Gardens 0.00 0.00 46.179.41 0.00 Total Special Projects $ 181 ,856.00 $ 60,618.56 $ 319,540.93 $ 105,036.70 See Accountants' Compilation Report 7 Fayetteville Town Center • Statement of Revenues and Expenditures One Month Ending April 30, 2007 April 30, 2007 April 30, 2007 Budget Actual Revenue Rental Income $ 37,354.19 $ 491498.97 Partnership Income 0.00 400.00 Daily Parking 500.00 646.00 Parking Leases 2,833.33 0.00 Other Income 291 .67 0.00 Special Projects 958.33 0.00 Refunds (125.00) (285.05) Sales Tax Expense (166.67) (520.00) Total Revenue 41 ,645.85 49,739.92 General Expenditures See Schedule 41 ,909.04 27,597.78 Capital Outlay •Other Revenues (Expenditures) Interest Income - Checking 13. 17 57.53 Total Other Revenues (Expenditures) 13. 17 57.53 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (250.021 $ 22. 199.67 • See Accountants' Compilation Report 8 Fayetteville Town Center • Schedule of General Expenditures One Month Ending April 30, 2007 Month of Month of April 30, 2007 April 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 16,367.25 $ 11 ,905.58 Payroll Taxes Expense 1 ,510.35 1 , 192. 13 Insurance and Health Benefits 1 ,294.26 30.24 408(P) Company Match 430. 17 164.94 Commissions 21512. 17 3,437.76 Materials and Supplies 250.00 0.00 Office Supplies/Printing 84.58 0.00 Credit Card Discounts 125.00 270.77 Bank Charqes 0.00 88.75 Office Expense 0.00 125.64 Postage 16:67 0.00 Water 736.67 0.00 Gas 1 ,387.01 701 .95 Electricity 5,817.85 3,568.57 Cable 95.98 84.44 Telephone 776.78 668.36 Insurance 541 .67 0.00 • Taxes and Licenses 221 .67 0.00 Linens 2,059.08 11795.43 Miscellaneous Expense 28.33 0.00 Repairs and Maintenance 4,381 .76 1 ,856.30 Advertisinq and Marketinq 333.33 0.00 Travel and Traininq 313.46 0.00 Depreciation Expense 11666.67 1 ,666.67 Special Projects 958.33 40.25 Total General Expenditures $ 41 ,909.04 $ 27,597.78 • See Accountants' Compilation Report 9 Fayetteville Town Center • Statement of Revenues and Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date '2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Rental Income $ 448,250.29 $ 149,416.76 $ 146,467.25 $ 140,976.37 Partnership Income 0.00 0.00 400.00 0.00 Daily Parking 6,000.00 2,000.00 2,401 .00 11756.00 Parking Leases 34,000.00 11 ,333.32 2,381 .22 20,640.73 Other Income 3,500.00 1 ,166.68 315.86 1 ,327.00 Special Projects 11 ,500.00 31833.32 3,121 .75 4,243.00 Refunds (1 ,500.00) ,(500.00) (285.05) (1 ,212.50) Sales Tax Expense (2,000.00) (666.68) (1 ,171 .00) (655.00) Total Revenue 499.750.29 166.583.40 153.631 .03 167,075.60 General Expenditures See Schedule 502.908.29 167.636.16 139.076.83 149.053.79 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 158.00 52.68 114.06 44.36 Miscellaneous Revenue 0.00 0.00 23.14 0.00 Total Other Revenues (Expenditures) 158.00 52.68 137.20 44.36 Excess Revenues Over (Under) Expenditures $ (3,000.00) $ (11000.08) $ 14,691 .40 $ 18,066.17 • See Accountants' Compilation Report 10 Fayetteville Town Center • Schedule of General Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 196,407.00 $ 65,469.00 $ 53,434.29 $ 56,511 .88 Outside Services 0.00 0.00 0.00 28.13 Wages and Salaries - Additional 0.00 0.00 629.00 0.00 Payroll Taxes Expense 18,124.24 6,041 .40 5,310.81 51510.69 Insurance and Health Benefits 15,531 .14 51177.04 1 ,950.39 4,930.43 408(P) Company Match 5,162.00 11720.68 659.76 946.24 Commissions 30,146.00 10,048.68 10,695.78, 9,936.13 Materials and Supplies 3,000.00 1 ,000.00 11948.87 1 ,441 .90 Office Supplies/Printing 1 ,015.00 338.32 253.53 253.53 Credit Card Discounts 1 ,500.00 500.00 528.87 544.81 Bank Charges 0.00 0.00 149.60 0.00 Office Expense 0.00 0.00 264.92 103.54 Postage 200.00 66.68 132.00 0.00 Water 8,840.00 2,946.68 1 ,714.46 - 21038.83 Gas 16,644.10 5,548.04 61468.49 10,464.98 • Electricity 69,814.20 23,271 .40 18,254.34 17,502.36 Cable 1 ,151 .70 383.92 253.30 326.28 Telephone 9,321 .40 3,107.12 3,480.12 2,493.93 Long Distance Telephone 0.00 0.00 118.36 138.19 Insurance 6,500.00 2,166.68 0.00 0.00 Taxes and Licenses 2,660.00 886.68 0.00 0.00 Linens 241708.90 8,236.32 71500.37 6,517.78 Miscellaneous Expense 340.00 113.32 0.00 0.00 Repairs and Maintenance 52,581 .10 17,527.04 14,257.32 13,457.86 Advertising and Marketing 4,000.00 1 ,333.32 159.00 367.60 Travel and Training 3,761 .51 1 ,253.84 1 ,201 .32 0.00 Depreciation Expense 20,000.00 6,666.68 6,666.68 6,662.00 Special Projects 11 .500.00 3.833.32 3.045.25 8.876.70 Total General Expenditures $ 502,906.29 $ 167,636.16 $ 139,076.83 $ 149,053.79 i I I i See Accountants' Compilation Report 11 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures One Month Ending April 30, 2007 April 30, 2007 April 30, 2007 Budget Actual Revenue Bus Tours $ 83.33 $ 0.00 Partnership Income 625.00 0.00 Travel Hero 416.67 0.00 Total Revenue 11125.00 0.00 General Expenditures See Schedule 25,401 .47 233284.21 Capital Outlay Other Revenues (Expenditures) Interest Income. - Checking 25.00 90.61 Transfers from Other Funds 24.251 .48 0.00 • Total Other Revenues (Expenditures) 24,276.48 90.61 Excess Revenues Over Excess Revenues Over (Under) Expenditures _$ 0.01 $ (23, 193.60) • See Accountants' Compilation Report 12 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures One Month Ending April 30, 2007 Month of Month of April 30, 2007 April 30, 2007 Budget Actual General Expenditures Salaries & Wages $ 15,213.75 $ 14, 192.92 Pavroll Taxes Expense 1 ,217. 10 1 ,148.98 Insurance and Health Benefits 11332.97 11174.57 408(P) Company Match 456.41 288.98 Materials and Supplies 416.67 0.00 Office Supplies/Printinq 208.33 984.41 Software 625.00 0.00 Update Computers/Added Secretarial Ex 275.00 0.00 Bank Charqes 0.00 88.75 Publications & Dues 208.33 872.00 Postaqe 16.67 0.00 Water 0.00 57. 11 Electricitv 0.00 217.87 Telephone 600.00 219.09 Taxes and Licenses 39.58 0.00 Convention Development 2,083.33 21963.00 Repairs and Maintenance 208.33 0.00 • Travel and Traininq 25oo_on 1 07A 53 Total General Expenditures $ 25,401 .47 $ 23.284.21 See Accountants' Compilation Report 13 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Bus Tours $ 1 ,000.00 $ 333.32 $ 0.00 $ 975.00 Partnership Income 71500.00 2,500.00 3,600.00 4,000.00 Special Projects - Sponsorships 0.00 0.00 0.00 210.00 Travel Hero 5,000.00 1 ,666.68 0.00 0.00 Other Income 0.00 -n W- 48.74 0.00 Total Revenue 13.500.00 4.500.00 3.648.74 5.185.00 General Expenditures See Schedule 304.817.77 101 .605.88 114.393.39 67.120.68 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 300.00 100.00 151 .70 135.56 • Transfers from Other Funds 291 ,017.77 97,005.9E 150,000.00 120,000.00 Miscellaneous Revenue 0.00 0.00 133.90 0.00 Total Other Revenues (Expenditures) 291 .317.77 97,105.92 150.285.60 120.135.56 Excess Revenues Over (Under) Expenditures $ 0.00 $ 0.04 $ 39,540.95 $ 58,199.88 • See Accountants' Compilation Report 14 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures Four Months Ending April 30; 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 182,565.00 $ 60,855.00 $ 55,194.56 $ 37,374.49 Payroll Taxes Expense 14,605.20 4,868.40 4,629.02 3,115.59 Insurance and Health Benefits 15,995.62 5,331 .88 4,862.59 4,738.04 408(P) Company Match 5,476.95 1 ,825.64 1 ,155.92 1 ,121 .27 Materials and Supplies 5,000.00 1 ,666.68 617.92 411 .62 Office Supplies/Printing 2,500.00 833.32 1 ,895.23 1 ,154.06 Software 7,500.00 2,500.00 5,014.52 0.00 Update Computers/Added Secret 31300.00 1 ,100.00 696.47 1 ,097.00 Bank Charges 0.00 0.00 88.75 0.00 Publications & Dues 2,500.00 833.32 997.00 11762.00 Postage 200.00 66.68 0.00 0.00 Water 0.00 0.00 148.78 0.00 Electricity 0.00 0.00 1 ,717.47 0.00 Telephone 7,200.00 2,400.00 2,428.66 1 ,165.11 Rent 0.00 0.00 18,300.00 - 2,800.00 • Taxes and Licenses 475.00 158.32 0.00 0.00 Convention Development 25,000.00 8,333.32 6,175.10 3,488.39 Repairs and Maintenance 2,500.00 833.32 0.00 0.00 Travel and Training 30,000.00 10,000.00 10,471 .40 81419.21 Special Projects 0.00 0.00 0.00 473.90 Total General Expenditures $ . 304,817.77 $ 101 ,605.88 $ 114,393.39 $ 67,120.68 • See Accountants' Compilation Report 15 i_ Clinton House Museum • Statement of Revenues and Expenditures One Month Ending April 30, 2007 April 30, 2007 April 30, 2007 Budget Actual Revenue Admission Revenue $ 625.00 $ 429.00 Special Events 52.08 500.00 Gift Shop Sales 208.33 354.90 Other Income 0.00 300.00 Sales Tax Expense 50.00 ( 131 .00) Gross Revenue 935.41 11452.90 Less Cost of Goods Sold 0.00 ( 162.43) Total Revenue 835.41 1 ,290.47 General Expenditures See Schedule 4,654.00 3,030.83 • Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 6.25 13.61 Transfers from Other Funds 31808.58 0.00 Total Other Revenues (Expenditures) 3,814.83 13.61 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (3.76) $ (1 ,726.75) • See Accountants' Compilation Report 16 Clinton House Museum Schedule of General Expenditures One Month Ending April 30, 2007 Month of Month of April 30, 2007 April 30, 2007 Budget Actual General Expenditures Salaries & Waqes $ 21625.00 $ 2,500.00 Pavroll Taxes Expense 208.33 213.76 Insurance and Health Benefits 250.00 0.00 408(P) Company Match 78.75 0.00 Materials and Supplies 83.33 47.03 Cleaninq Supplies 0.00 21 .89 Credit Card Discounts 20.00 4.78 Water 44.75 35.86 Gas 71 .67 66.38 Electricitv 76.50 59.44 Security 25.00 0.00 Telephone 129.00 0.00 Rent 19000.00 0.00 Other Special Projects 41 .67 0.00 Travel and Traininq 000 a1 Fa Total General Expenditures $ 4.654.00 $ 3.030.83 • • See Accountants' Compilation Report 17 Clinton House Museum • Statement of Revenues and Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Admission Revenue $ 70500.00 $ 2,500.00 $ 1 ,391 .91 $ 1 ,424.00 Special Events 625.00 208.32 650.00 125.00 Gift Shop Sales 2,500.00 833.32 966.94 494.86 Other Income 0.00 0.00 300.00 50.00 Sales Tax Expense (600.00) (200.00) (286.00) -118.00 Gross Revenue 10,025.00 31341 .64 31022.85 1 ,975.86 Less Cost of Goods Sold 0.00 0.00 (442.54) (227.00) Total Revenue 10.025.00 3.341 .64 2.580.31 1 ,748.86 General Expenditures See Schedule 55.848.00 18.616.00 25.228.06 25.382.90 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 75.00 25.00 30.44 43.42 Transfers from Other Funds 45.703.00 15,234.32 23.000.00 0.00 Total Other Revenues (Expenditures) 45.778.00 15.259.32 23.030.44 43.42 Excess Revenues Over (Under) Expenditures $ (45.00) $ (15.04) $ 362.69 $ (23,590.62) • See Accountants' Compilation Report 18 i Clinton House Museum • Schedule of General Expenditures Four Months Ending April 30, 2007 2007 Annual Year to Date 2007 2006 2007 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 31 ,500.00 $ 10,500.00 $ 9,788.24 $ 91884.64 Payroll Taxes Expense 29500.00 833.32 836.93 845.17 Insurance and Health Benefits 3,000.00 1 ,000.00 0.00 964.24 408(P) Company Match 945.00 315.00 75.00 0.00 Materials and Supplies 10000.00 333.32 575.52 167.90 Cleaning Supplies 0.00 0.00 87.30 0.00 Credit Card Discounts 240.00 80.00 21 .65 21 .62 Publications & Dues 0.00 0.00 50.00 0.00 Water 537.00 179.00 144.37 138.68 Gas 860.00 286.68 702.88 463.53 Electricity 918.00 306.00 269.66 181 .37 Security 300.00 100.00 0.00 87.20 Telephone 1 ,548.00 516.00 502.17 427.10 Rent 12,000.00 4,000.00 12,000.00 12,000.00 Repairs and Maintenance 0.00 0.00 - 92.65 0.00 • Advertising and Marketing 0.00 0.00 0.00 201 .45 Other Special Projects 500.00 166.68 0.00 0.00 Travel and Training 0.00 0.00 81 .69 0.00 Total General Expenditures $ 55,848.00 $ 18,616.00 $ 25,228.06 $ 25,382.90 • See Accountants' Compilation Report 19 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS KIT WILLIAMS, CITY ATTORNEY • DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO : A & P Commissioners CC : Casey Jones, City Prosecutor FROM : Kit Williams, City Attorne�. DATE: May 4, 2007 RE : Overdue HMR tax collection The City Prosecutor Office collected $29964.87 in overdue HMR taxes in April . The total collected this year now stands at $26,730.87 . Four restaurants that had been overdue paid themselves current during April, . which left about 20 restaurants still being prosecuted by City Prosecutor Casey Jones. Attached is his report. i CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY MAN• CLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheckLci.fayetteville.ar.us BRIAN THOMAS 101 W. Mountain, Suite 202 FAYETTEVILLE, ARKANSAS 72701 DEPUTY CITY PROSECUTORM�`MO PHONE: (479) 575-8377 (479) 575-8378 (479) 575-8374 (479) 575.8375 Hot Checks: (479) 575.8254 TO: K. Williams FAX # : (479) 575373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 4 , 2007 RE: Status of Active f11 M cases 1 . Alligator Ray's Steve Woodard Active Criminal Summons • 2. Baskin Robbins Robert Szlemko FTAS Warrant 3. Bensons Kevin/Brittany Benson Paid $300.00 4. Bourbon Boys Brad C. Murphey Paid $200.00 Steven T. Wilkerson TD: 5/16/07 5. Butcher Block Gary Bell Paid $0 6. Club West John Justis, II TD: 5/23/07 7. Corky's Ben Clark Paid $ 150.00 TD: 7/18/07 8. Cowboy BBQ John Justis, lI TD: 5/23/07 9. Dart Room William Gran Paid $206.00 - Current 10. Dominoes Pizza Lloyd Hardison Paid $0 11 . Elenita's Elaine M. Reyes Criminal Summons Filed 12. Frulati Cafd Todd/Mary McNeill Paid $250.00 TD: 5/23/07 • • 13. Fuzzy's Restaurant Frank Giardino Active FTA warrant 14. Green Door Robert Hatfield Paid $667.07 - Current 15 . Gypsy's John Dortch Criminal Summons Filed 16. Heavenly Grace Chinese Sineng Geng Letter sent 17. LaFamilia Virginal Amaral TD: 5/16/07 — Paid $50.00 18. La Palmas Vicente Perea Active Criminal Summons 19. Los Cuates Maria Richard Criminal Summons Filed 20. Mario's Taco Shack Mario Underhill Paid $458.80 21 . Picasso's Pizza Juan Barcenas Paid $478. Bal. $23 .90 22. Sassafras Stephen Jenkins Active Criminal Summons Leah Miles 23 . The Perk Marilyn Youmans Filed Criminal Summons • 24. Zooloo's Cheryl L. Wahl Paid $205.00 - Current TOTAL: $2964.87 •