HomeMy WebLinkAbout2007-04-09 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, April 9, 2007, at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
April 9, 2007 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for February 12 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
• 1 . Legislative update - HB 1789 has been made into ACT 390
D. CVB Report — Allyson Twiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Brittany Starr
G. Advertising Agency Report — Brian Clark
III. Old Business
None
IV. New Business
None
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
March 12, 2007
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, David McGeady,
and Robert Rhoads.
Commissioners Absent: Maudie Schmitt
Staff Present: Marilyn Heifiier, Allyson Twiggs, and Willistine Smith, and Brittany Shell
(Clinton House Museum).
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on March 12, 2007 at the Fayetteville Town Center at 2 :00 p.m.
APPOINTMENT OF COMMISSIONER
Two applications were received, Neal Crawford and Cassandra Alford. Ms. Alford did not meet
criteria as owner of manager of hotel, motel or restaurant. Marilyn had called her and told her
she was ineligible.
Moved by Davis, second by Coody to nominate Neal Crawford to serve a second term ending
April 1 , 2011 . Motion carried.
MINUTES
Moved by Davis, second by Coody to approve the minutes of the February 12, 2006, regular
meeting. Motion carried.
FAYETTEVILLE APPRENTICESHIP PROGRAM
Phyllis McGinty presented information on the apprenticeship program of the Fayetteville Public
Schools. They place students and follow them for two years after graduation. The program has
a $3.5 million dollar economic impact.
HMR REVENUES
Total collections of HMR tax in February (January sales) were $ 150,087.75, an 18.23% decrease
over last February. This is a result of the weather (cold, icy weekends in January). Monthly
hotel revenue was up 2.30%, a result of the receipt of a late payment by the Clarion. Restaurant
collections were down - 11 .44% this February over last February.
FINANCIAL REPORT
No financials were presented.
CITY ATTORNEY
City Attorney Kit Williams reported that the City Prosecutor's office collected $9,051 .72 during
February to bring the year to date total collected to $ 16,797. 17.
City attorney explained the suit filed in Washington County Circuit Court on behalf of the A & P
Commission claiming that Travelocity, Priceline, Orbitz, and a laundry list of other companies
• offering cut-rate hotel rooms online haven't paid the city enough hotel taxes. The suit seeks
"class action" status to represent cities, counties, and townships around the state that also collect
taxes on hotel rooms.
DIRECTOR'S REPORT
Marilyn Heifner reported that advertising inquiries were down -$25 .37% in February and down -
18.9% year to date.
She reported that she had met with Congressman Boozman's legislative assistant relative to
having the Butterfield Trail declared a national historic trail. She attended the Arkansas
Hospitality Association Legislative Days. HB 1789 allowing A & P Commissions to purchase
property will be presented in Senate by Senator Madison in committee on Tuesday and be on the
Senate floor on Wednesday.
CONVENTION VISITORS BUREAU
Allyson Twiggs said the Visitor Information center is working. They had 5 sets of visitors this
morning. Ryan is getting the inventory together. Julie has signed 12 motorcoaches for visits.
Shelly is working with Real Deal on the Hill which is one of the premier basketball tournaments
in the U. S. They have 170 teams and have turned 100 away. They are using the housing
bureau.
The CVB is working with Yura Margolis for the 151 international concerto for pianists. One
• hundred twenty six people from 26 countries have applied. From these, they will select 12 to
compete on March 29-31 .
TOWN CENTER REPORT
Willistine Smith reported on February business at Town Center. Sales were down 22% in
February because of the timing of contracts sent out. Collections showed an 8 % increase.
Good news is that we had a Town Hall event produced by Wal-Mart.
CLINTON HOUSE MUSUEM
Brittany Starr presented her first report as Clinton House Director. She secured an article in the
Northwest Arkansas Times promoting Presidents Day Event and in the Nashua Telegraph
regarding the house as a tourist destination. Web write-ups were produced on three sites.
114 visitors came to see the house this month. To date this represents 1515 visitors representing
44 states.
Brittany has attended meetings promoting the house, hosted special event, and booked future
business for the house including after hours event, wedding, and two group tours. She visited the
other Clinton presidential sites, designed and posted a Hillary Tracker at the museum which tells
of the day to day activity of Hillary's Presidential Race.
• In addition, she established an internship program, took an inventory of merchandise for the gift
shop and restocked it.
AGENCY REPORT
Brian Clark reported that the agency is having a time getting the web site moved to a new host.
He presented the following:
1 ) Report for 10 days for clintonhousemuseum.org
2) fayettevilletourism data was destroyed December 31
3) experiencefayetteville website had 3505 unique visitors
David McGeaty asked about the next step regarding the websites. Brian explained that we need
to see if the paid banners are working and where the visitors are coming from.
He met with Allyson and Marilyn to look at the marketing plan and assess the market on a
regular basis.
A local and regional push is going on to educate our own residents about visiting our attractions.
The agency is proceeding with sales on the Visitor Guide. A design/editorial meeting is
scheduled with staff in the next two weeks.
OLD BUSINESS
CVB Space.
Moved by Davis, second by Crawford that we negotiate the price for purchase of CVB property
with a contingency that when the law is signed we close. Carried unanimously.
• Festival Coordinator
Marilyn recommended that we not pursue a festival position in the CVB for the following
reasons:
• We already provide assistance with current staff
• Sharon Crosson does a great job in coordinating city services and special event
regulations
• We do not need another level of bureaucracy for those with a desire to start a festival
• Donations would be limited with one person asking for sponsorships for all festivals
• Calendar of events is busy
• Most successful festivals are started by someone with a sincere and genuine interest to
create them or to fill a void in the calendar
• A & P funds could be better spent in providing festival support
• CVB does not have city department connections
• Several new festivals are in the planning stages including two music festivals, one St.
Patrick's day event and one sports festival.
Commissioners agreed.
Visitor Profile Studv
Marilyn and Allyson said they are using this data for the marketing plan and in placing of
advertising. They emphasized that in 3 years we need another study to compare our progress.
•
• NEW BUSINESS
Visitor Guide
Work on the Visitor Guide has begun. We will include relocation information as well as visitor
information and insist that it be citizen friendly. A postcard will be sent out next week seeking
advertisers.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
•
•
• Advertising and Promotion Commission
For month of March 2007
Current Year HMR Collected (2120.0912.4101 .00) $ 156,282.01
Prior Year Collected (2120.0912.4101 .01 ) $ 1 ,035.47
Checking Interest Revenue (2120.0912.4705.00) $ 6.49
Crews Investment Interest Revenue (2120.0912.4708.00) $ 13,385.88
Total Revenues $ 170,709.85
Annual Bond Audit Expense (2120.9120.7602 .60) $
Collection Expense (2120.9120.5333.00) $ (3, 146.35)
Bank of OK Quarterly Fee (2120.9120.7602.60) $
Town Center Bond Payment (2120.9120.7602 .60) $ (54,935.36)
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (58,081 .71 )
• Total Check to A&P $ 112,628.14
•
0 0 0
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2004-2007
2004 2004 2005 2005 2006 2006 2007 2007
Total Change Over Total Change Over Total Change Over Total Change Over
HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $ $135,930 12.75% $153,048 12.59% 164,284 7.30% $1669620 1 .42%
February $129,922 12.05% $133,528 2.78% 1839554 37.46% $150,088 -18.23%
March $139,442 18.89% $1649763 18.16% 154,067 -6.49% $157,317 2. 11 %
April $149,113 19.00% $159,473 6.94% 174,063 9.15%
May $1459039 11 .85% $159, 186 9.75% 174,387 9.54%
June $149,466 12.86% $1629754 8.89% 171 ,098 5. 13%
July $152,917 17.11 % $181 ,070 18.0 % 172,905 -4.51 %
August $146,518 10.19% $167,448 14.31 % 1609067 -4.40%
September $146,097 10.18% $162,215 11 .03% 169,793 4.67%
October $155,320 14.07% $1690325 9.02% 196,393 15.99%
November $1689369 8.75% $170,780 1 .43% 193,469 13.29%
December $1389185 7.78% $160,343 16.03% 1599842 -0.01 %
Total $ 511756,317 12.84% $11943,930 10.68% 290739923 6.69% $474,025 -5.56%
\filename
HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change 2007 % change
Dec 109773.64 12,329.60 14.44% 14,024.64 13.75% 130284.28 -5.28% 12,577.76 -5.10%
Jan 109638.74 12,614.03 18.57% 130738.64 8.91 % 13,650.85 0.64% 139965.23 2.30%
Feb 12,140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% 16,534.37 3.30%
Mar 15,371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 18,941 .34 -0.50%
Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37%
May 16,568.61 199979.47 26.62% 22,347.62 11 .85% 229796.50 2.00%
Jun 18,530.45 221917.75 23.67% 229690.02 -0.99% 220060.53 -2.76%
Jul 169031 .25 17,404.01 8.56% 18,668.34 7.26% 16,804.33 -9.98%
Aug 16,098. 10 17,316.75 7.56% 189786.70 8.48% 17,513.64 -6.67%
Sep 16,875.70 21 ,910.18 29.83% 21 ,524.09 -1 .76% 28, 150.74 30.78%
Oct 25, 183.66 24,314.01 -3.45% 22,729.73 7.44% 22,208.80 -2.29%
Nov 16,468.24 Il 61294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63%
191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 227,769.84 -0.22% 439077.36 0.003%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 1129143.74 1229970.98 9.65% 137,855.28 12.10% 153,658.60 11 .46% 145,851 .07 -5.08
Jan 104,133.72 116,544.55 11 .92% 1269564.43 8.60% 1429675.37 12.73% 126,350. 10 -11 .44%
Feb 99,436.17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5. 10% 1331499.96 -0.001 %
Mar 113,299. 12 125,141 .62 10.45% 140,166.43 12.00% 153,462.15 9.48%
Apr 108, 157.35 123,732. 13 14.40% 137,712.38 11 .30% 143,149.32 7.57%
May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18.14%
Jun 111 ,410.87 128,880.12 15.68% 164,369.25 27.54% 139,677.98 -15.31 %
Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66% 152,031 .25 11 .05%
Aug 117,824.90 126,217.05 7.12% 139,830.39 10.78% 143,807.38 2.84%
Sep 112,098.50 134,327.89 19.83% 1439215.20 6.61 , 158,151 .42 10.43%
Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% 157,626.19 7.43%
Nov 104,084.85 118,147.51 13.51 % 133,691 .45 13. 16% 137,036.80 2.50%
11334,424.93 19500,094.85 12.42% 1 ,6759216.12 11 .67% 1 ,781 ,520.42 6.68% 405,701 .13 -5.65
William P . Cook & Associates , PLIC
• Certified Public Accountants
Member American Instituto of Certified Public Accountants & Mleaneas Society of Certified Public Accountants
William P. Cook, CPA (mi . 2om) Mmnhcre:
- - - - - - - - - - - - - - - William L. Cook ll, CPA
Wesley D. Murtiehaw, CPA Susan P. Carmichael
Jon E. Robinson
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of March 31 , 2007 and for the three months then ended in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements
and, accordingly, do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained
• earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
William P. Cook & Associates, PLLC
Certified Public Accountants
Fayetteville, Arkansas
April 512007
•
www.cookcpa.com
101 West Main, Suite 300 • EI Dorado, AR 71730.5689 . Telephone (870) 863-7047 Fax (870) 863.5308
34 West Colt Square Dr., Suite 3, Fayetteville, AR 72703-2888 • Telephone (479) 521-1771 Fax (479) 442-0082
Fayetteville A & P Commission
Balance Sheet
As of March 31 , 2007
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 49,382.97
Cash in Mcllroy Bank - A & P General 114,426.78
Cash in Bank of Fayetteville 124,057. 12
Cash in Mcllroy Bank - A & P Payroll 15,753.28
Cash in Bank - Conv 8 Visitor Bureau 93,620.73
Cash in Bank - Clinton House 22,025.64
Clinton House Inventory 21579. 11
Investments 31749,424.46
Investment Adjustment to Market (59,081 .27)
Accounts Receivable 116,277,98
Accrued Interest Receivable 35,342. 14
Due from City 25.00
Total Current Assets $ 4,263,833.94
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 206,677.24
Equipment 166,502.88
Less: Accumulated Depreciation (208,435.32)
Net Property and Equipment 1749347.78
Total Assets $ 4,438.181 .72
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 889.99
Sales Tax Pavable 805.00
Accounts Pavable 117.409.50
Due to Other Funds 31196.83
Total Current Liabilities $ 122,301 .32
Capital
Unrestricted Fund Balance 41475,052.22
Excess Revenues Over (Under) Expenditures (159,171 .82)
Total Capital 41315,880.40
Total Liabilities and Capital $ 4.438, 181 .72
•
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending March 31 , 2007
March 31 , 2007 March 31 , 2007
Budget Actual
Revenue
HMR Tax Revenue $ 167,909.42 $ 145,856.04
Prior Year HMR Tax Revenue 0.00 41231 .71
Insurance Reimbursement 379. 17 0.00
Other Income 21083.33 0.00
Total Revenue 170,371 .92 150,087.75
General Expenditures
See Schedule 81 ,251 .64 1159512.65
Minor Equipment 61250.00 80954.34
Other Revenues (Expenditures)
Interest Income - Checking 0.00 23.31
• Interest Income - Investments 10,000.00 14,564.96
Miscellaneous Revenue 7,275. 18 60.00
Bond Payments - Town Center 0.00 (54,935.36)
Arbitrage Expense (375.00) 0.00
Transfers to Other Funds (85,220.06) 0.00
Total Other Revenues (Expenditures) (68,319.88) (40 287.09)
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 14.550.40 $ (14 666.33)
•
See Accountants' Compilation Report
2
i
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending March 31 , 2007
Month of Month of
March 31 , 2007 March 31 , 2007
Budget Actual
General Expenditures
Salaries & Wages $ 6,217.84 $ 5,750.84
Wages and Salaries - Additional Expens 0.00 8.00
Pavroll Taxes Expense 500.00 438.58
Insurance and Health Benefits 1 ,041 .67 2,878.76
408(P) Company Match 187,50 172.52
Car Allowance 300.00 300.00
Office Expense 83.33 0.00
Publications & Dues 100.00 125.00
Postage 1 ,666.67 500.00
Rent 6,600.00 0.00
Insurance 208.33 0.00
Professional Services 1 ,350.00 11350.00
Taxes and Licenses 25.00 0.00
Collection Expense 3,583.33 3,001 .76
Bond Paying Agent Fees 166.67 0.00
Advertising and Marketing 31 ,250.00 63,244.27
Airport Information Booth 433.33 0.00
• Interspace Airport Advertising 416.67 0.00
Website Update 833.33 0.00
Siqnage - Tourism 833.33 21924. 15
New Brochures 8,333.33 7,398.56
Travel and Training 300.00 0.00
Depreciation Expense 1 ,666.67 1 ,666.67
Special Projects (See Schedule) 15, 154.64 25,753.54
Total General Expenditures 81 .251 .64 $ 115.512.65
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending March 31 , 2007
Month of Month of
March 31 , 2007 March 31 , 2007
Budget Actual
Special Projects
Air Museum $ 416.67 $ 51000.00
Town Center Garden Maintenanc 11738.00 12,583.50
Committee for Mardi Gras 250.00 0.00
Walton Arts Center 833.33 51208.44
H. S. Coaches Clinic 11250.00 0.00
Saturday of Champions 333.33 0.00
Holiday Hoops 1 ,333.33 0.00
Joe Martin Stage Race 583.33 0.00
All Star Games 791 .67 0.00
First Night Fayetteville 0.00 21700.00
Ozark Valley Triathlon 208.33 0.00
4th of July Fireworks 1 ,250.00 0.00
Hogs in Bloom - NWA Garden Sh 250.00 0.00
• Savor the Flavor 208.33 0.00
Arkansas Hospitality Fund Drive 208.33 0.00
National Rabbit Show 83.33 0.00
NWA Coaches Clinic 583.33 0.00
Ozark Military Museum 416.67 0.00
Real Deal on the Hill 666.67 0.00
Solar Splash 833.330.00
Peace Fountain Maintenance 833.33 261 .60
CAPPA (Physical Plant Adminst.) 833.33 0.00
DECA Marketing 250.00 0.00
FAYRO Charity Classic 41 .67 0.00
Four State Elite Volleyball Classic 333.33 0.00
Youth Slow Pitch Softball World 625.00 0.00
Total Special Projects 15 154.64
P I $ 25.753.54
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 2,014,913.00 $ 5030728.26 $ 463,298.02 $ 4981181 .31
Prior Year HMR Tax Revenue 0.00 0.00 130251 .12 0.00
Insurance Reimbursement 41550.00 1 ,137.51 0.00 0.00
Other Income 25.000.00 8249 Q9 n.no 0.00
Total Revenue 2.044.463.00 511 .115.76 476.549.14 498.181 .31
General Expenditures
See Schedule 975.020.10 243.754.92 378.655.88 252.713.64
Capital Outlay
Minor Equipment 75.000.00 18.750.00 16.396.54 4.378.93
Other Revenues (Expenditures) -
Interest Income - Checking 0.00 0.00 40.15 0.00
Interest income - Investments 120,000.00 30,000.00 40,667.85 38,337.86
. Miscellaneous Revenue 87,302.13 21 ,825.54 218.82
0
Bond Payments - Town Center 0.00 0.00 (164,806.08) (166,064.97)
Arbitrage Expense (4,500.00) (1 ,125.00) (1 ,125.00)
(2,250.00)
Transfers to Other Funds (1 ,022.640.771 (255.660.18) (173.000.00) (120.000.00)
Total Other Revenues
(Expenditures) (819.838.64) (204.959.64) (298.004.26) (249.977.11 )
Excess Revenues Over
(Under) Expenditures $ 174,604.26 $ 43,651 .20 $ (216,507.54) $ (8,888.37)
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 74,614.10 $ 18,653.52 $ 17,252.52 $ 16,750.02
Wages and Salaries - Additional 0.00 0.00 8.00 0.00
Payroll Taxes Expense 6,000.00 11500.00 1 ,405.74 1 ,462.42
Insurance and Health Benefits 12,500.00 3,125.01 6,034.52 11968.72
408(P) Company Match 2,250.00 562.50 517.56 710.83
Car Allowance 3,600.00 900.00 900.00 900.00
Materials and Supplies 0.00 0.00 - 13.91 0.00
Office Expense 1 ,000.00 249.99 0.00 0.00
Publications & Dues 1 ,200.00 300.00 683.50 511 .95
Postage 20,000.00 5,000.01 2,185.12 3,125.66
Rent 79,200.00 19,800.00 0.00 0.00
Insurance 2,500.00 624.99 0.00 0.00
Professional Services 16,200.00 4,050.00 4,050.00 31712.00
Strategic Planning 0.00 0.00 0.00 495.34
Taxes and Licenses 300.00 75.00 0.00 0.00
• Collection Expense 43,000.00 10,749.99 50,806.55 9,968.13
Bond Paying Agent Fees 2,000.00 500.01 0.00 0.00
Kamensky Fountain Maintenance 0.00 0.00 7,189.91 2,484.91
CVB - Office 0.00 0.00 24,515.36 0.00
Advertising and Marketing 375,000.00 93,750.00 138,030.57 120,515.37
Airport Information Booth 5,200.00 11299.99 11200.00 1 ,200.00
Interspace Airport Advertising 5,000.00 1 ,250.01 0.00 1 ,232.85
Website Update 10,000.00 2,499.99 0.00 0.00
Signage - Tourism 10,000.00 2,499.99 3,936.68 1 ,196.08
New Brochures 100,000.00 24,999.99 11 ,293.64 13,009.93
Travel and Training 3,600.00 900.00 484.08 11648.67
Depreciation Expense 20,000.00 5,000.01 5,000.01 41996.50
Special Projects (See Schedule) 181 .856.00 45.463.92 103.148.21 66.824.26
Total General Expenditures $ 975,020.10 $ 243,754.92 $ 378,655.88 $ 252,713.64
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
Schedule of Special Projects
Three Months Ending March 31 , 2007
2007
Annual Year to Dale 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 5,000.00 $ 1 ,250.01 $ 5,000.00 $ 5,000.00
Town Center Garden Maintenance 20,856.00 5,214.00 14,041 .83 41374.99
Committee for Mardi Gras 3,000.00 750.00 0.00 0.00
Walton Arts Center 10,000.00 2,499.99 18,509.34 0.00
H. S. Coaches Clinic 15,000.00 31750.00 15,000.00 15,000.00
Saturday of Champions 4,000.00 999.99 4,000.00 . 30000.00
Slate Soccer Championship 0.00 0.00 0.00 1 ,750.00
Holiday Hoops 16,000.00 3,999.99 0.00 0.00
Joe Martin Stage Race 7,000.00 1 ,749.99 0.00 0.00
All Star Games 9,500.00 2,375.01 92500.00 9,000.00
Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 0.00
First Night Fayetteville 0.00 0.00 2,700.00 0.00
Ozark Valley Triathlon 2,500.00 624.99 0.00 0.00
Walton Arts Center Ext. Banners 0.00 0.00 0.00 3,974.27
4th of July Fireworks 15,000.00 3,750.00 0.00 0.00
Hogs in Bloom - NWA Garden Show 3,000.00 750.00 0.00 0.00
• Savor the Flavor 2,500.00 624.99 0.00 0.00
Arkansas Music Pavillon 0.00 0.00 0.00 225.00
Arkansas Hospitality Fund Drive 2,500.00 624.99 2,500.00 0.00
National Rabbit Show 1 ,000.00 249.99 3,500.00 21500.00
NWA Coaches Clinic 7,000.00 1 ,749.99 7,000.00 7,000.00
Ozark Military Museum 5,000.00 1 ,250.01 5,000.00 5,000.00
Real Deal on the Hill 8,000.00 2,000.01 0.00 0.00
Walton Arts Center - "Rain" 0.00 0.00 0.00 10,000.00
Solar Splash 10,000.00 21499.99 10,000.00 0.00
Peace Fountain Maintenance 10,000.00 21499.99 261 .60 0.00
CAPPA (Physical Plant Adminst.) 10,000.00 2,499.99 0.00 0.00
DECA Marketing 3,000.00 750.00 2,052.75 0.00
FAYRO Charity Classic 500.00 125.01 0.00 0.00
Four State Elite Volleyball Classic 41000.00 999.99 4,000.00 0.00
Youth Slow Pitch Softball World Series 7.500.00 1 .875.00 0.00 0.00
Total Special Projects $ 181 ,856.00 $ 45,463.92 $ 103,148.21 $ 66,824.26
•
See Accountants' Compilation Report
7
Fayetteville Town Center
Statement of Revenues and Expenditures
One Month Ending March 31 , 2007
March 31 , 2007 March 31 , 2007
Budget Actual
Revenue
Rental Income $ 37,354. 19 $ 30,729.75
Daily Parking 500.00 572.00
Parking Leases 21833.33 0.00
Other Income 291 .67 315.86
Special Projects 958.33 330.75
Refunds (125.00) 0.00
Sales Tax Expense (166.67) 0.00
Total Revenue 41 ,645.85 31 ,948.36
General Expenditures
See Schedule 41 ,909.04 34,740.67
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 13. 17 18.99
Miscellaneous Revenue 0.00 23. 14
Total Other Revenues (Expenditures) 13. 17 42. 13
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (250.02) $ (2,750. 18)
•
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending March 31 , 2007
Month of Month of
March 31 , 2007 March 31 , 2007
Budget Actual
General Expenditures
Salaries & Wages $ 16,367.25 $ 13,549.33
Wages and Salaries - Additional Expens 0.00 629.00
Payroll Taxes Expense 1 ,510.35 1 ,358.44
Insurance and Health Benefits 1 ,294.26 ( 1 ,048.23)
408(P) Company Match 430. 17 164.94
Commissions 21512. 17 21863.00
Materials and Supplies 250.00 736.39
Office Supplies/Printinq 84.58 253.53
Credit Card Discounts 125.00 137.87
Bank Charges 0.00 60.65
Postage 16.67 0.00
Water 736.67 625.87
Gas 1 ,387.01 0.00
Electricity 5,817.85 41774.96
Cable 95.98 0.00
Telephone 776.78 1 ,390.60
Long Distance Telephone 0.00 72.78
• Insurance 541 .67 0.00
Taxes and Licenses 221 .67 0.00
Linens 2,059.08 11412.26
Miscellaneous Expense 28.33 0.00
Repairs and Maintenance 4,381 .76 5,692.41
Advertising and Marketing 333.33 0.00
Travel and Training 313.46 0.00
Depreciation Expense 1 ,666.67 11666.67
Special Projects 958.33 400.00
Total General Expenditures $ 41 ,909.04 $ 34,740.67
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 448,250.29 $ 112,062.57 $ 96,968.28 $ 108,602.47
Daily Parking 6,000.00 1 ,500.00 1 ,755.00 1 ,310.00
Parking Leases 34,000.00 8,499.99 2,381 .22 10,618.10
Other Income 3,500.00 875.01 315.86 1 ,049.00
Special Projects 11 ,500.00 2,874.99 3,121 .75 4,243.00
Refunds (1 ,500.00) (375.00) 0.00 0.00
Sales Tax Expense (2,000.00) (500.01 ) (651 .00) 0.00
Total Revenue 499.750.29 124.937.55 103.891 .11 125.822.57
General Expenditures
See Schedule 502.908.29 125.727.12 111 .479.05 111 .254.21
Capital Outlay
Other Revenues (Expenditures)
• Interest Income - Checking 158.00 39.51 56.53 31 .62
Miscellaneous Revenue 0.00 0.00 23.14
0.00
Total Other Revenues
(Expenditures) 158.00 39.51 79.67 31 .62
Excess Revenues Over
(Under) Expenditures $ (3,000.00) $ (750.06) $ (7,508.27) $ 14,599.98
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 196,407.00 $ 49, 101 .75 $ 41 ,528.71 $ 42,487.29
Wages and Salaries - Additional 0.00 0.00 629.00 0.00
Payroll Taxes Expense 18,124.24 4,531 .05 4,118.68 4,150.34
Insurance and Health Benefits 15,531 .14 3,882.78 11920.15 3,656.39
408(P) Company Match 5,162.00 1 ,290.51 494.82 709.98
Commissions 30,146.00 7,536.51 71258.02 6,739.33
Materials and Supplies 3,000.00 750.00 11948.87 941 .53
Office Supplies/Printing 1 ,015.00 253.74 253.53 0.00
Credit Card Discounts 1 ,500.00 375.00 258.10 450.29
Bank Charges 0.00 0.00 60.85 0.00
Office Expense 0.00 0.00 139.28 103.54
Postage 200.00 50.01 132.00 0.00
Water 8,840.00 2,210.01 11714.46 11073.98
Gas 16,644.10 4,161 .03 5,766.54 8,655.72
Electricity 69,814.20 17,453.55 14,685.77 13,919.99
• Cable 1 ,151 .70 287.94 168.86 244.71
Telephone 9,321 .40 2,330.34 2,811 .76 1 ,848.15
Long Distance Telephone 0.00 0.00 118.36 138.19
Insurance 6,500.00 1 ,625.01 0.00 0.00
Taxes and Licenses 2,660.00 665.01 0.00 0.00
Linens 24,708.90 6,177.24 5,704.94 4,593.38
Miscellaneous Expense 340.00 84.99 0.00 0.00
Repairs and Maintenance 52,581 .10 13,145.28 12,401 .02 71300.60
Advertising and Marketing 4,000.00 999.99 159.00 367.60
Travel and Training 3,761 .51 940.38 19201 .32 0.00
Depreciation Expense 20,000.00 5,000.01 51000.01 4,996.50
Special Projects 11 .50000 _ 2.874.99 3.005.00 8.876.70
Total General Expenditures $ 502,908.29 $ 125,727.12 $ 111 ,479.05 $ 111 ,254.21
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
One Month Ending March 31 , 2007
March 31 , 2007 March 31 , 2007
Budget Actual
Revenue
Bus Tours $ 83.33 $ 0.00
Partnership Income 625.00 400.00
Travel Hero 416.67 0.00
Total Revenue 1 , 125.00 400.00
General Expenditures
See Schedule 25,401 .47 36,045.76
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 43.21
Miscellaneous Revenue 0.00 133.90
Transfers from Other Funds 24.251 .48 0.00
• Total Other Revenues (Expenditures) 24,276.48 177. 11
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 0.01 $ (35,468.65)
i
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending March 31 , 2007
Month of Month of
March 31 , 2007 March 31 , 2007
Budget Actual
General Expenditures
Salaries 8 Waqes $ 15,213.75 $ 14, 192.92
Pavroll Taxes Expense 11217. 10 11192.73
Insurance and Health Benefits 11332.97 1 ,229.34
408(P) Company Match 456.41 288.98
Materials and Supplies 416.67 0.00
Office Supplies/Printinq 208.33 657.97
Software 625.00 31819.52
Update Computers/Added Secretarial Ex 275.00 0.00
Publications & Dues 208.33 0.00
Postage 16.67 0.00
Water 0.00 42.29
Electricity 0.00 375.24
Telephone 600.00 2,209.57
Rent 0.00 6, 100.00
Taxes and Licenses 39.58 0.00
Convention Development 21083.33 2,080.81
Repairs and Maintenance 208.33 0.00
• Travel and Traininq 9 eno no 1858 3Q
Total General Expenditures $ 25,401 .47 $ 36.045.76
•
See Accountants' Compilation Report
13
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 249.99 $ 0.00 $ 975.00
Partnership Income 7,500.00 1 ,875.00 3,600.00 2,000.00
Special Projects - Sponsorships 0.00 0.00 0.00 210.00
Travel Hero 5,000.00 1 ,250.01 0.00 0.00
Other Income _ n.00 0.00 46.74 0.00
Total Revenue 13.500.00 3.375.00 3.648.74 3.185.00
General Expenditures
See Schedule 304.817.77 76.204.41 91 .109.18 51 .817.53
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 300.00 75.00 61 .09 108.70
• Transfers from Other Funds 291 ,017.77 72,754,44 150,000.00
120,000.00
Miscellaneous Revenue 0.00
0.00 133.90 0.00
Total Other Revenues
(Expenditures) 291 .317.77 72.829.44 150.194.99 120.108.70
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 0.03 $ 62,734.55 $ 71 ,476.17
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,565.00 $ 45,641 .25 $ 41 ,001 .64 $ 28,725.00
Payroll Taxes Expense 14,605.20 3,651 .30 3,480.04 20431 .46
Insurance and Health Benefits 15,995.62 3,998.91 3,688.02 3,572.03
408(P) Company Match 51476.95 11369.23 866.94 861 .78
Materials and Supplies 51000.00 1 ,250.01 617.92 411 .62
Office Supplies/Printing 2,500.00 624.99 910.82 7.03
Software 7,500.00 1 ,875.00 5,014.52 0.00
Update Computers/Added Secret 3,300.00 825.00 696.47 1 ,097.00
Publications & Dues 21500.00 624.99 125.00 762.00
Postage 200.00 50.01 0.00 0.00
Water 0.00 0.00 91 .67 0.00
Electricity 0.00 0.00 1 ,499.60 0.00
Telephone 7,200.00 1 ,800.00 2,209.57 891 .25
Rent 0.00 0.00 18,300.00 2,800.00
Taxes and Licenses 475.00 118.74 0.00 0.00
• Convention Development 25,000.00 61249.99 3,212.10 2,988.39
Repairs and Maintenance 21500.00 624.99 0.00 0.00
Travel and Training 30,000.00 7,500.00 9,394.87 6,796.07
Special Projects 0.00 0.00 0.00 473.90
Total General Expenditures $ 304,817.77 $ 76,204.41 $ 91 ,109.18 $ 51 ,817.53
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending March 31 , 2007
March 31 , 2007 March 31 , 2007
Budget Actual
Revenue
Admission Revenue $ 625.00 $ 604.00
Special Events 52.08 0.00
Gift Shop Sales 206.33 285.95
Sales Tax Expense 50.00 0.00
Gross Revenue 935.41 889.95
Less Cost of Goods Sold 0.00 (130.87)
Total Revenue 835.41 759.08
General Expenditures
See Schedule 4,654.00 3,552.94
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 6.25 8.05
Transfers from Other Funds 31808.58 0.00
Total Other Revenues (Expenditures) 31814.83 8.05
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (3.76) $ (2.785.81 )
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending March 31 , 2007
Month of Month of
March 31 , 2007 March 31 , 2007
Budget Actual
General Expenditures
Salaries & Waqes $ 2,625.00 $ 2,500.00
Payroll Taxes Expense 208.33 213.76
Insurance and Health Benefits 250.00 0.00
408(P) Company Match 78.75 0.00
Materials and Supplies 83.33 194.40
Cleaninq Supplies 0.00 21 .81
Credit Card Discounts 20.00 0.00
Publications & Dues 0.00 50.00
Water 44.75 38.01
Gas 71 .67 216.64
Electricity 76.50 67.04
Security 25.00 0.00
Telephone 129,00 251 .28
Rent 1 ,000.00 0.00
Other Special Proiects 41 67 n on
Total General Expenditures $ 4.654.00 $ 3,552.94
•
I, •
See Accountants' Compilation Report
17
Clinton House Museum
• Statement of Revenues and Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Admission Revenue $ 7,500.00 $ 1 ,875.00 $ 962.91 $ 11134.00
Special Events 625.00 156.24 150.00 50.00
Gift Shop Sales 2,500.00 624.99 612.04 327.87
Other Income 0.00 0.00 0.00 50.00
Sales Tax Expense (600.00) (150.00) (155.00) 0.00
Gross Revenue 10,025.00 2,506.23 1 ,569.95 1 ,561 .87
Less Cost of Goods Sold 0.00 0.00 (280.111 (150.401
Total Revenue 10.025.00 2.506.23 1 .289.84 1 .411 .47
General Expenditures
See Schedule 55.848.00 13.962M 22.197.23 22,015.15
• Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 75.00 18.75 16.83 35.37
Transfers from Other Funds 45.703.00 11 ,425,74 23.000.00 0.00
Total Other Revenues
(Expenditures) 45.778.00 11 .444.49 23.016.83 35.37
Excess Revenues Over
(Under) Expenditures $ (45.00) $ (11 .28) $ 2,109.44 $ (20,568.31 )
See Accountants' Compilation Report
18
Clinton House Museum
• Schedule of General Expenditures
Three Months Ending March 31 , 2007
2007
Annual Year to Date ' 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 31 ,500.00 $ 7,875.00 $ 71288.24 $ 7,384.64
Payroll Taxes Expense 21500.00 624.99 623.17 631 .41
Insurance and Health Benefits 3,000.00 750.00 0.00 723.18
408(P) Company Match 945.00 236.25 75.00 0.00
Materials and Supplies 11000.00 249.99 528.49 47.14
Cleaning Supplies 0.00 0.00 65.41 0.00
Credit Card Discounts 240.00 60.00 16.87 15.56
Publications & Dues 0.00 0.00 50.00 0.00
Water 537.00 134.25 108.51 104.01
Gas 860.00 215.01 636.50 387.04
Electricity 918.00 229.50 210.22 135.43
Security 300.00 75.00 0.00 65.40
Telephone 1 ,548.00 387.00 502.17 319.89
Rent 12,000.00 3,000.00 12,000.00 12,000.00
Repairs and Maintenance 0.00 0.00 92.65 0.00
• Advertising and Marketing 0.00 0.00 0.00 201 .45
Other Special Projects 500.00 125.01 0.00 0.00
Total General Expenditures $ 55,848.00 $ 13,962.00 $ 22,197.23 $ 22,015.15
•
See Accountants' Compilation Report
19
DIRECTOR'S REPORT
March, 2007
INQUIRY RESPONSES
Inquiry Responses
March 2007 — 1 ,977 Year to date 2007 — 3,367
March 2006 — 3,069 Year to date 2006 — 4,799
FEBRUARY ACTIVITY
Tourism Activities — Congressional activity on Butterfield Overland Mail route
Governor's Conference on Tourism — Hot Springs
All Star Week meeting
Arkansas Air Museum — Warren Jones
Stan Jawokski — Downtown Fayetteville book
Heritage Trial Partners
Cathy Bass — Botanical Garden of the Ozarks
Daniel Hintz — Downtown Partners
Ann Sugg — American in Bloom
JoAnn Livesay — Veterans Memorial
Jack Butt — Cross Hollow property
• Darby — Rogers/Lowell Chamber — needs brochures
Relations with Media — Brad Austin — Channel 40/29 news
Marsha — NWA Times — HB 1789
Tammy Gray — Gray Matters
Dustin — NWA Times
Jeff Woods — Business Journal
Doug Begley — Morning News
Convention South update
A & P — History Day judging
HB 1789 passed in House, Senate, signed by Governor
Sells Clark — Visitor Guide
Wayfinding and Signage meeting
Positive Idea — website issues
Patricia Leflar — A & P Funding
Phyllis Tucker — insurance
John Bradbury
Vicki Deaton — City audit, pledging as of Dec. 06
Wes Murtishaw — W. L. Cook — financials not right, must redo
Bob Purvis — HB 2352
W. L. Cook — year end financials
Ching Mong
Lou — HMR funding request for airport
• Parks and Red — funding
Bruce Dunn — funding request
CVB — Gary Weidner — map for CVB
Julie Pennington, Jade Hart — Group Tour marketing
John — Ozark Floor billing
Brochure rack for CVB
Town Center — Interviews for Event Manager
Mick Magi — A T & T
Repair ofHuffcore Walls
HMR Collections — March collections (February sales)
Olive Garden
Golden Corral
Red Lobster
Cosmopolitan
Chick-Fil-A
Noodles
Clarion Inn
• TGI Friday's
Logan's Roadhouse
Chili's
Bordino's
McDonald's — Joyce
Inn at Camall Hall
Chartwell's
Catfish Hole #3
Hampton Inn
McDonald's $ 10937
Penguin Ed's
Taco Bell — Hwy 62
Holiday Inn Express
•