HomeMy WebLinkAbout2007-03-12 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, March 12, 2007, at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
March 12, 2007 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Appointment of A & P Commissioner to fill term ending April 1 , 2007 — Neal
Crawford (he is eligible to fill another term)
III. Fayetteville Apprenticeship program — Phyllis McGinty
IV. Reports
A. Approval of Minutes for February 12 regular monthly meeting
• B. Financial Report
1 . HMR Revenues
2. Financial Statements
3. Update from City Attorney re: delinquent tax collection efforts and suit
filed on behalf of A & P
C. Report from Executive Director — Marilyn Heifner
1 . Legislative update
D. CVB Report — Allyson Twiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Brittney Starr
G. Advertising Agency Report — Brian Clark
V. Old Business
A. Rental of CVB Space
B. Festival coordinator
C. Visitor profile study
VI. New Business
None
VII. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
February 12, 2007
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, David McGeady,
Robert Rhoads and Maudie Schmitt.
Commissioners Absent: None
Staff Present: Marilyn Heifner, Allyson Twiggs, and Willistine Smith, Ryan Grigsby (sports)
and Britmey Shell (Clinton House Museum).
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on February 12, 2007 at the Fayetteville Town Center at 2:00
p.m.
MINUTES
Moved by Davis, second by Coody to approve the minutes of the December 11 , 2006, regular
meeting. Motion carried.
HMR REVENUES
�• Total collections of HMR tax in January (December sales) was $ 166,620, a 1 .42% increase over
last January. Monthly hotel revenue was down -5. 10%. Restaurant collections were also down
-5.08% this January over last January.
FINANCIAL REPORT
W. L. Cook reviewed financials for January. Moved for approval by Davis, second by Coody.
Motion carried.
CITY ATTORNEY
A record in 2006 collections by the prosecutor was reported by City Attorney Kit Williams.
Overdue taxes in January collected by the prosecutor was $7,745.45.
DIRECTOR'S REPORT
Because of the lengthy agenda items, Marilyn Heifner referred commissioners to her report in
the agenda packet.
She reported that the Bath Junkie space would be available at the end of April and asked
Commissioners to consider renting it as a part of the CVB space for a Fayetteville products and
information store. Moved by McGeaty, second by Rhoads to look into the leasing based on a
• good fit with the present space.
• CONVENTION VISITORS BUREAU �tivw
Allyson Twiggs introduced Ryan Grigsby (sports marketing staff member), Brittney Sheri
(Clinton House Museum Director) and Suzanna Spoon (UA intern for the semester).
Visitor Profile Studv
Allyson distributed summary and discussed Visitor Profile Study. Commissioners asked that
time be set aside on next agenda to discuss.
Festival Position Summary
Marilyn discussed why have festivals? (for community pride, for educational value or for the
potential to raise funds). Each festival must have an identified need and have a purpose,
objective or theme.
Most important considerations include location and date. A calendar of present Fayetteville
festivals was presented. Allyson pointed out that the CVB was already at the table of most of the
Fayetteville festivals and would gladly give assistance.
Research was presented on 13 cities with populations from 650,000 to 20,425 and their
organization for festival promotion and operation. Some had festivals run by separate
organizations such as a 501 (c) 3, some had festivals run in parks and rec departments of city,
and two were run by CVB's in smaller cities.
Most were not run by CVB.
• Marilyn recommended that we not pursue a festival position in the CVB for the following
reasons:
• We already provide assistance with current staff
• Sharon Crosson does a great job in coordinating city services and special event
regulations
• We do not need another level of bureaucracy for those with a desire to start a festival
• Donations would be limited with one person asking for sponsorships for all festivals
• Calendar of events is busy
• Most successful festivals are started by someone with a sincere and genuine interest to
create them or to fill a void in the calendar
• A & P funds could be better spent in providing festival support
• CVB does not have city department connections
• Several new festivals are in the planning stages including two music festivals, one St.
Patrick's day event and one sports festival.
Gazzola said people with a passion for an idea should come forward and the A & P can help
them. McGeady thought the festival position needs to be a year round festival. Crawford said
we could be a Jack of All Festivals and a Master of None. Synergy won't be there with one
person running all festivals.
Coody stated that the CVB may not be the place but someone needs to take the leadership role.
• He said his vision was to have a f illtime person to be on call for reinforcement and assistance
and be prepared to roll into the next year. Allyson pointed out that the CVB was there already.
• Commissioners asked that it be put on the March agenda.
TOWN CENTER REPORT
Willistine Smith reported on January business at Town Center. Sales were down 33% in January
because of the decrease by three of multiple day events we had last year. Collections showed a
5% increase. Staff participated in Bridal Fair in January and two major non-profit events
resulted in over 2,000 in attendance at those events. It provided great exposure and outstanding
publicity for the Town Center.
CLINTON HOUSE MUSUEM
No report.
AGENCY REPORT
Brian Clark said the findings from the research validated what we've known and been doing for
two years. The website, state tour guide and local visitor guide are responsible for 50% of
people's knowledge of Fayetteville.
The agency is working with Marilyn and Allyson on new creative for summer. The website will
• have two sources of tracking information. www.Fayettevilletourism.com quit giving access to
information of visitors after December 23 when the site was redirected.
OLD BUSINESS
None
NEW BUSINESS
Botanical Garden of the Ozarks request for funding
Cathy Bass, president of the Board of the Gardens reviewed the history of the Gardens. She was
joined by Gerald Klingaman, Susan Reagan, Scott Starr and John Lewis. They have booked
eight weddings thus far. Total expenditures to date are $2,445,469. They requested $546,460 to
complete the gardens and open in spring.
McGeady moved to give to the Botanical Garden of the Ozarks their requested amount of
$546,460, second by Coody. Motion carried.
Downtown Square — Lights of the Ozarks Request
Susan Reagan described the condition of the Square and the need for additional electricity for
Lights of the Ozarks. Mayor Coody promised to match any A & P contribution with City funds.
• Bob Davis moved that items 3, 4, 5, 7, 9, 12, and 13 be removed from funding request and the A
& P fund the remaining balance of $460,000, second by McGeady. Kit Williams said removal
• of those items will leave the rest as public park improvements and will fit into applicable A & P
items which can be funded. Motion carried.
Crawford said Dickson Street needs gardens and put commission on notice that he will be back
for A & P funds for those at the appropriate time.
There being no further business, the meeting was adjourned.
Respeccttfulllly�submitted,
Marilyn Heifner
Executive Director
•
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Please fill out application COMPLETELY and return to: City Clerk's Division RE
113 W. Mountain Street, Fayetteville 72701 '
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Government Channel ❑ Chamber of Commerce U Other
Please fill out application COMPLETELY and return to: City Clerk's Division
113 W. Mountain Street, Fayetteville 72701
Fax to 718-7696 or Email to city_clerk @ci.fayetteville.ar.us
If you have any questions call 676-8323
• Office Use Only:
Term Begins: Appointed:
Term Expires: Replaced:
Terminated: Resigned:
I
• Advertising and Promotion Commission
For month of February 2007
Current Year HMR Collected (2120.0912.4101 .00) $ 145,856.04
Prior Year Collected (2120.0912 .4101 .01 ) $ 41231 .71
Checking Interest Revenue (2120 .0912 .4705.00) $ 23.31
Crews Investment Interest Revenue (2120 .0912 .4708.00) $ 14,564.96
Total Revenues $ 164,676.02
Annual Bond Audit Expense (2120.9120.7602.60) $
Collection Expense (2120.9120.5333.00) $ (3,001 .76)
Bank of OK Quarterly Fee (2120.9120.7602 .60) $
Town Center Bond Payment (2120.9120.7602.60) $ (54,935.36)
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (57,937. 12)
• Total Check to A&P $ 106,738.90
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2004-2007
2004 2004 2005 2005 2006 2006 2007 2007
Total Change Over Total Change Over Total Change Over Total Change Over
HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $ $135,930 12.75% $153,048 12.59% 164,284 7.30% $166,620 1 .42%
February $129,922 12.05% $133,528 2.78% 183,554 37.46% $150,088 -18.23%
March $1399442 18.89% $1649763 18. 16% 154,067 -6.49%
April $1499113 19.00% $159,473 6.94% 174,063 9.15%
May $145,039 11 .85% $159,186 9.75% 174,387 9.54%
June $149,466 12.86% $162,754 8.89% 171 ,098 5.13%
July $152,917 17.11 % $181 ,070 18.41 % 172,905 -4.51 %
August $146,518 10.19% $167,448 14.31 % 160,067 -4.40%
September $146,097 10.18% $162,215 11 .03% 169,793 4.67%
October $1550320 14.07% $169,325 9.02% 196,393 15.99%
November $168,369 8.75% $170,780 1 .43% 193,469 13.29%
December $138,185 7.78% $160,343 16.03% 159,842 -0.01 %
Total b $19756,317 12.84% $199430930 10.68% 21073,923 6.69% $316,707 -8.95%
\filename
HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change 2007 % change
Dec 10,773.64 12,329.60 14.44% 149024.64 13.75% 13,284.28 -5.28% 12,577.76 -5.10%
Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 0.64% 13,965.23 2.30%
Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73%
Mar 15,371 .78 19,692.06 28. 11 % 199037.80 -3.33% 18,941 .34 -0.50%
Apr 16,534.22 17,643.48 6.70% 191720.73 11 .77% 19,000.83 -0.37%
May 169568.61 19,979.47 26.62% 221347.62 11 .85% 22,796.50 2.00%
Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78%
Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26% 169804.33 -9.98%
Aug 16,098.10 179316.75 7.56% 18,786.70 8.48% 17,513.64 -6.67%
Sep 169875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76% 28,150.74 30.78%
Oct 25,183.66 241314.01 -3.45% 22,729.73 7.44% 22,208.80 -2.29%
Nov 16,468.24 169294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63%
191 ,214.95 218,627.08 14.34% 2289272.45 4.41 % 227,769.84 -0.22% 269542.99 -1 .46%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 112, 143.74 122,970.98 9.65% 1379855.28 12.10% 153,658.60 11 .46% 145,851 .07 -5.08
Jan 1049133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73% 126,350.10
Feb 99,436. 17 117,063.89 17.73% 1271214.85 8.67% 133,701 .96 5.10%
Mar 1131299. 12 125,141 .62 10.45% 140,166.43 12.00% 153,462.15 9.48%
Apr 1089157.35 123,732.13 14.40% 137,712.38 11 .30% 143, 149.32 7.57%
May 1149543.92 126,572.41 10.50% 140,966.98 11 .37% 1669542.00 18.14%
Jun 1111410.87 128,880.12 15.68% 164,369.25 27.54% 139,677.98 -15.31 %
Jul 1099920.03 127,161 .30 15.68% 136,906.50 7.66% 152,031 .25 11 .05%
Aug 117,824.90 126,217.05 7.12% 139,830.39 10.78% 1439807.38 2.84%
Sep 1120098.50 134,327.89 19.83% 143,215.20 6.61 % 158,151 .42 10.43%
Oct 127,371 .76 1339335.40 4.68% 146,722.98 10.04% 157,626. 19 7.43%
Nov 104,084.85 1181147.51 13.51 % 133,691 .45 13.16% 137,036.80 2.50%
11334,424.93 1 ,500,094.85 12.42% 116759216.12 11 .67% 1 ,781 ,520.42 6.68% 2729201 .17 -8.14
William P. Cook & Associates , PLLC
• Cerdied Pudic Accountants
Member American Institute of Certified Public Accountants b Arkansas Society of Cued Public Accouotaate
Wilburn P. Cool:, CPA (1951 - 2oo2) Members:
ter, ' - - - - - - - - - - - - - - - William L. Cook II, CPA
Wesley D. Murtiskaw, CPA Susan P. Carmichael
Jon E. Robinson
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of February 28, 2007 and for the two months then ended in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements
and, accordingly, do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained
• earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the users conclusions about the entity's assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
William P. Cook & Associates, PLLC
Certified Public Accountants
Fayetteville, Arkansas
March 8, 2007
•
www,cookcpa.com
101 West Main, Suite 300 El Dorado, AR 71730-5689 • Telephone (870) 863-7047 Fax (870) 863-5308
34 West Colt Square Dr., Suite 3, Fayetteville, AR 72703-2888 • Telephone (479) 521-1771 Fax (479) 442-0082
( Fayetteville A & P Commission
Balance Sheet
• As of February 28, 2007
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 50,627.80
Cash in Mcllroy Bank - A & P General 127,426.44
Cash in Bank of Fayetteville 103,690.63
Cash in Mcllroy Bank - A & P Payroll 15,366.34
Cash in Bank - Conv & Visitor Bureau 129,089.38
Cash in Bank - Clinton House 24,680.58
Clinton House Inventory 21709.98
Investments 39764,531 .31
Investment Adjustment to Market (50,048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 40,798.64
Due from City 93.66
Total Current Assets $ 4,322,933.94
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 206,677.24
Equipment 166,502.88
Less: Accumulated Depreciation (205, 101 .98)
Net Property and Equipment 177,681 . 12
Total Assets $ 4,500,615.06
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 664.37
Sales Tax Payable 805.00
Accounts Pavable 114.872.86
Accounts Pavable - Parks HMR 6.35
Due to Other Funds 33317.46
Total Current Liabilities $ 119,666.04
Capital
Unrestricted Fund Balance 4,4841465.39
Excess Revenues Over (Under) Expenditures (1030516.37)
Total Capital 413809949.02
• Total Liabilities and Capital $ 4,500.615.06
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending February 28, 2007
February 28, 2007 February 28, 2007
Budget Actual
Revenue
HMR Tax Revenue $ 167,909.42 $ 158,428.83
Prior Year HMR Tax Revenue 0.00 8, 190.86
Insurance Reimbursement 379. 17 0.00
Other Income 29083.33 0.00
Miscellaneous Revenue 71275. 18 158.82
Total Revenue 177,647.10 166,778.51
General Expenditures
See Schedule 81 ,251 .64 119,492.50
Minor Equipment 61250.00 7,504.52
Other Revenues (Expenditures)
Interest Income - Checking 0.00 10.32
Interest Income - Investments 10,000.00 11 ,534.42
Bond Payments - Town Center 0.00 (54,935.36)
Arbitrage Expense (375.00) (1 , 125.00)
Transfers to Other Funds (85,220.06) (173,000.00)
Total Other Revenues (Expenditures) (68,319.88) (2170356.80)
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 14.550.40 $ (177,734. 13)
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending February 28, 2007
Month of Month of
February 28, 2007 February 28, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 6,217.84 $ 51750.84
Pavroll Taxes Expense 500.00 476.98
Insurance and Health Benefits 11041 .67 1 ,560.18
408(P) Company Match 187.50 172.52
Car Allowance 300.00 300.00
Office Expense 83.33 0.00
Publications & Dues 100.00 458.50
Postage 1 ,666.67 11685. 12
Rent 6,600.00 0.00
Insurance 208.33 . 0.00
Professional Services 1 ,350.00 1 ,350.00
Taxes and Licenses 25.00 0.00
Collection Expense 3,583.33 31332.39
Bond Pavinq Aqent Fees 166.67 0.00
Advertisinq and Marketinq 31 ,250.00 74,598.96
Airport Information Booth 433.33 1 ,200.00
• Interspace Airport Advertisinq 416.67 0.00
Website Update 833.33 0.00
Siqnaqe - Tourism 833.33 1 ,012.53
New Brochures 81333.33 39895.08
Travel and Traininq 300.00 404.08
Depreciation Expense 11666.67 1 ,666.67
Special Projects (See Schedule) 15, 154.64 21 ,628.65
Total General Expenditures $ 81 .251 .64 $ 119.492.50
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending February 28, 2007
Month of Month of
February 28, 2007 February 28, 2007
Budget Actual
Special Projects
Air Museum $ 416.67 $ 0.00
Town Center Garden Maintenanc 1 ,738.00 0.00
Committee for Mardi Gras 250.00 0.00
Walton Arts Center 833.33 13,300.90
H. S. Coaches Clinic 11250.00 0.00
Saturday of Champions 333.33 0.00
Holiday Hoops 11333.33 0.00
Joe Martin Stage Race 583.33 0.00
All Star Games 791 .67 500.00
Ozark Valley Triathlon 208.33 0.00
4th of July Fireworks 1 ,250.00 0.00
Hogs in Bloom - NWA Garden Sh 250.00 0.00
• Savor the Flavor 208.33 0.00
Arkansas Hospitality Fund Drive 208.33 21500.00
National Rabbit Show 83.33 0.00
NWA Coaches Clinic 583.33 0.00
Ozark Military Museum 416.67 51000.00
Real Deal on the Hill 666.67 0.00
Solar Splash 833.33 0.00
Peace Fountain Maintenance 833.33 0.00
CAPPA (Physical Plant Adminst.) 833.33 0.00
DECA Marketing 250.00 327.75
FAYRO Charity Classic 41 .67 0.00
Four State Elite Volleyball Classic 333.33 0.00
Youth Slow Pitch Softball World 625.00 0.00
Total Special Projects $ 15. 154.64 $ 21 ,628.65
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 21014,913.00 $ 335,818.84 $ 317,441 .98 $ 324,627.05.
Prior Year HMR Tax Revenue 0.00 0.00 9,019.41 0.00
Insurance Reimbursement 4,550.00 758.34 0.00 0.00
Other Income 25,000.00 4,166.66 0.00 0.00
Miscellaneous Revenue 87.302.13 14.550.36 158.82 0.00
Total Revenue 2.131 .765.13 355.294.20 326.620.21 324.627.05
General Expenditures
See Schedule 975,020.10 162,503.28 263,158.75 159,093.06
Capital Outlay
Minor Equipment 75,000.00 12,500.00 7.442.20 4.378.93
Other Revenues (Expenditures)
Interest Income - Checking 0.00 0.00 16.84[ 0.00
• Interest Income - Investments 120,000.00 20,000.00 26,102.89 25,885.57
Bond Payments - Town Center 0.00 0.00 (109,870.72) (110,709.98)
Arbitrage Expense (4,500.00) (750.00) (1 ,125.00) (1 ,125.00)
Transfers to Other Funds (1 .022.640.77) (170.440.12) (173.000.00) (120,000.00)
Total Other Revenues
(Expenditures) (819,838.64) (136,639.76) (257,717.171 (205,949.411
Excess Revenues Over
(Under) Expenditures $ 174,604.26 $ 29,100.80 $ (201 ,856.73) $ (44,794.35)
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 74,614.10 $ 12,435.68 $ 11 ,501 .68 $ 11 ,166.68
Payroll Taxes Expense 60000.00 11000.00 967.16 . 11036.70
Insurance and Health Benefits 12,500.00 2,083.34 3,155.76 1 ,318.38
408(P) Company Match 2,250.00 375.00 345.04 543.33
Car Allowance 3,600.00 600.00 600.00 600.00
Materials and Supplies 0.00 0.00 13.91 0.00
Office Expense 1 ,000.00 166.66 0.00 0.00
Publications & Dues 1 ,200.00 200.00 558.50 211 .95
Postage 20,000.00 3,333.34 1 ,685.12 1 ,419.14
Rent 79,200.00 13 0.00 0.00
Insurance 2,500.00 416.66 0.00 0.00
Professional Services 16,200.00 2,700.00 2,700.00 1 ,712.00
Taxes and Licenses 300.00 50.00 0.00 0.00
Collection Expense 43,Oo0.00 71166.66 47,820.31 6,497.04
Bond Paying Agent Fees 21000.00 333.34 0.00 0.00
• Kamensky Fountain Maintenance 0.00 0.00 7,189.91 0.00
CVB - Off ice 0.00 0.00 24,515.36 0.00
Advertising and Marketing 375,000.00 62,500.00 74,786.30 66,966.72
Airport Information Booth 5,200.00 866.66 1 ,200.00 1 ,200.00
Interspace Airport Advertising 5,000.00 833.34 0.00 0.00
Website Update 10,000.00 1 ,666.66 0.00 0.00
Signage - Tourism 10,000.00 1 ,666.66 1 ,012.53 124.19
New Brochures 100,000.00 16,666.66 3,895.08 6,910.00
Travel and Training 3,600.00 600.00 484.08 690.00
Depreciation Expense 20,000.00 3,333.34 3,333.34 3,331 .00
Special Projects (See Schedule) 181 .856.00 30.309.28 77.394.67 55.365.93
Total General Expenditures $ 975,020.10 $ 162,503.28 $ 263,158.75 $ 159,093.06
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
• Schedule of Special Projects
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 50000.00 $ 833.34 $ 0.00 $ 0.00
Town Center Garden Maintenance 20,856.00 3,476.00 1 ,458.33 2,916.66
Committee for Mardi Gras 3,000.00 500.00 0.00 0.00
Walton Arts Center 10,000.00 1 ,666.66 13,300.90 0.00
H. S. Coaches Clinic 15,000.00 2,500.00 15,000.00 150000.00
Saturday of Champions 41000.00 666.66 4,000.00 3,000.00
State Soccer Championship 0.00 0.00 0.00 1 ,750.00
Holiday Hoops 16,000.00 2,666.66 0.00 0.00
Joe Martin Stage Race 7,000.00 1 ,166.66 0.00 0.00
All Star Games 9,500.00 1 ,583.34 9,500.00 9,000.00
Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 0.00
Ozark Valley Triathlon 2,500.00 416.66 0.00 0.00
Watton Arts Center EM. Banners 0.00 0.00 0.00 3,974.27
4th of July Fireworks 15,000.00 2,500.00 0.00 0.00
Hogs in Bloom - NWA Garden Show 3,000.00 500.00 0.00 0.00
• Savor the Flavor 2,500.00 416.66 0.00 0.00
Arkansas Music Pavilion 0.00 0.00 0.00 225.00
Arkansas Hospitality Fund Drive 2,500.00 416.66 2,500.00 0.00
National Rabbit Show 1 ,000.00 166.66 3,500.00 2,500.00
NWA Coaches Clinic 7,000.00 1 ,166.66 71000.00 7,000.00
Ozark Military Museum 51000.00 833.34 50000.00 0.00
Real Deal on the Hill 80000.00 1 ,333.34 0.00 0.00
Walton Arts Center - °Rain' 0.00 0.00 0.00 10,000.00
Solar Splash 10,000.00 1 ,666.66 10,000.00 0.00
Peace Fountain Maintenance 10,000.00 1 ,666.66 0.00 0.00
CAPPA (Physical Plant Adminst.) 10,000.00 1 ,666.66 0.00 0.00
DECA Marketing 3,000.00 500.00 2,052.75 0.00
FAYRO Charity Classic 500.00 83.34 0.00 0.00
Four State Elite Volleyball Classic 41000.00 666.66 4,000.00 0.00
Youth Slow Pitch Softball World Series 7.500.00 1 .250.00 0.00 0.00
Total Special Projects $ 181 ,856.00 . $ 30,309.28 $ 77,394.67 $ 55,365.93
•
See Accountants' Compilation Report
7
Fayetteville Town Center
• Statement of Revenues and Expenditures
One Month Ending February 28, 2007
February 28, 2007 February 28, 2007
Budget Actual
Revenue
Rental Income $ 37,354. 19 $ 40, 179.29
Daily Parking 500.00 1 , 183.00
Parking Leases 21833.33 0.00
Other Income 291 .67 0.00
Special Projects 958.33 2,791 .00
Refunds (125.00) 0.00
Sales Tax Expense (166.67) 0.00
Total Revenue 41 ,645.85 449153.29
General Expenditures
See Schedule 41 ,909.04 45,321 .55
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 13. 17 16.66
Total Other Revenues (Expenditures) 13. 17 16.66
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (250.02) $ (1 , 151 .60)
•
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending February 28, 2007
Month of Month of
February 28, 2007 February 28, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 16,367.25 $ 13,835.57
Pavroll Taxes Expense 1 ,510.35 1 ,372.06
Insurance and Health Benefits 1 ,294.26 1 ,438.59
408(P) Company Match 430. 17 164.94
Commissions 29512. 17 2,257.40
Materials and Supplies 250.00 1 ,212.48
Office Supplies/Printinq 84.58 0.00
Credit Card Discounts 125.00 67.29
Postaqe 16.67 0.00
Water 736.67 649.84
Gas 1 ,387.01 51766.54
Electricity 5,817.85 4,802.22
Cable 95.98 168.86
Telephone 776.78 743.29
Insurance 541 .67 0.00
Taxes and Licenses 221 .67 0.00
• Linens 2,059.08 1 ,668.21
Miscellaneous Expense 28.33 0.00
Repairs and Maintenance 4,381 .76 5,851 .31
Advertisinq and Marketinq 333.33 0.00
Travel and Traininq 313.46 1 ,051 .28
Depreciation Expense 1,666.67 1 ,666.67
Special Projects 958.33 21605.00
Total General Expenditures $ 41 .909.04 $ 45.321 .55
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
n,
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 448,250.29 $ 74,708.38 $ 661238.53 $ 65,195.00
Daily Parking 6,000.00 1 ,000.00 1 ,183.00 894.00
Parking Leases 34,000.00 5,666.66 2,381 .22 10,618.10
Other Income 3,500.00 583.34 0.00 11049.00
Special Projects 11 ,500.00 1 ,916.66 2,791 .00 4,243.00
Refunds (1 ,500.00) (250.00) 0.00 0.00
Sales Tax Expense (2,000.00) (333.34) (651 .00) 0.00
Total Revenue 499.750.29 83.291 .70 71 942.75 81 .999.10
General Expenditures
See Schedule 502.908.29 83.818.08 76.738.38 68.952.23
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 158.00 26.34 37.54 17.44
Total Other Revenues
(Expenditures) 158.00 26.34 37.54 17.44
Excess Revenues Over
(Under) Expenditures $ (3,000.00) $ (500.04) $ (4,758.09) $ 13,064.31
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 196,407.00 $ 32,734.50 $ 27,979.38 $ 27,841 .68
Payroll Taxes Expense 18,124.24 39020.70 2,760.24 21713.04
Insurance and Health Benefits 15,531 .14 2,588.52 2,968.38 2,452.80
408(P) Company Match 51162.00 860.34 329.88 473.72
Commissions 30,146.00 5,024.34 4,395.02 31980.44
Materials and Supplies 30000.00 500.00 11212.48 941 .53
Office Supplies/Printing 1 ,015.00 169.16 0.00 0.00
Credit Card Discounts 1 ,500.00 250.00 120.23 134.30
Office Expense 0.00 0.00 139.28 0.00
Postage 200.00 33.34 132.00 0.00
Water 81840.00 1 ,473.34 11088.59 1 ,073.98
Gas 16,644.10 2,774.02 5,766.54 6,047.15
Electricity 69,814.20 11 ,635.70 9,910.81 91070.59
Cable 1 ,151 .70 191 .96 168.86 163.14
Telephone 91321 .40 1 ,553.56 1 ,421 .16 1 ,210.00
• Long Distance Telephone 0.00 0.00 45.58 76.89
Insurance 6,500.00 1 ,083.34 0.00 0.00
Taxes and Licenses 2,660.00 443.34 0.00 0.00
Linens 24,708.90 4,118.16 40292.68 3,421 .70
Miscellaneous Expense 340.00 56.66 0.00 0.00
Repairs and Maintenance 52,581 .10 89763.52 6,708.61 5,425.22
Advertising and Marketing 4,000.00 666.66 159.00 300.00
Travel and Training 3,761 .51 626.92 10201 .32 0.00
Depreciation Expense 20,000.00 3,333.34 31333.34 3,331 .00
Special Projects 11 500.00 1 .916.66 2.605.00 295.05
Total General Expenditures $ 502,908.29 $ 83,818.08 $ 76,738.38 $ 68,952.23
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
One Month Ending February 28, 2007
February 28, 2007 February 28, 2007
Budget Actual
Revenue
Bus Tours $ 83.33 $ 0.00
Partnership Income 625.00 1 ,600.00
Travel Hero 416.67 0.00
Total Revenue 11125.00 11600.00
General Expenditures
See Schedule 25,401 .47 34,282.40
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 5.99
Total Other Revenues (Expenditures) 24,276.48 150,005.99
• Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 0.01 $ 117,323.59
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending February 28, 2007
Month of Month of
February 28, 2007 February 28, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 15,213.75 $ 14,192.92
Payroll Taxes Expense 1 ,217. 10 11211 .08
Insurance and Health Benefits 1 ,332.97 1 ,200.64
408(P) Company Match 456.41 288.98
Materials and Supplies 416.67 89. 12
Office Supplies/Printinq 208.33 93.42
Software 625.00 0.00
Update Computers/Added Secretarial Ex 275.00 0.00
Publications & Dues 208.33 125.00
Postage 16.67 0.00
Water 0.00 49.38
Electricity 0.00 648.96
Telephone 600.00 0.00
Rent 0.00 12,200.00
Taxes and Licenses 39.58 0.00
Convention Development 21083.33 816.67
• Repairs and Maintenance 208.33 0.00
Travel and Training 9 son-on 3366 93
Total General Expenditures $ 25.401 .47 $ 34,282.40
it
i
See Accountants' Compilation Report
13
L
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 166.66 $ 0.00 $ 0.00
Partnership Income 7,500.00 1 ,250.00 3,200.00 1 ,800.00
Special Projects - Sponsorships 0.00 0.00 0.00 210.00
Travel Fiero 50000.00 833.34 0.00 0.00
Other Income 0.00 0.00 48.74 (Mo
Total Revenue 13,500.00 2,250.00 3.248.74 2.010.00
General Expenditures
See Schedule 304.817.77 50.802.94 55,063.42 33,971 .05
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 300.00 50.00 17.88 69.11
• Transfers from Other Funds 291 .017.77 48.502.96 150.000.00 120.000.00
Total Other Revenues
(Expenditures) 291 .317.77 48.552.96 150.017.88 120.069.11
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 0.02 $ 98,203.20 $ 88,108.06
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,565.00 $ 30,427.50 $ 26,808.72 $ 19,150.00
Payroll Taxes Expense 141605.20 21434.20 29287.31 1 ,629.76
Insurance and Health Benefits 15,995.62 2,665.94 2,458.66 2,406.02
408(P) Company Match 51476.95 912.82 577.96 574.52
Materials and Supplies 5,000.00 833.34 617.92 0.00
Office Supplies/Printing 2,500.00 416.66 252.85 7.03
Software 7,500.00 1 ,250.00 11195.00 0.00
Update Computers/Added Secret 3,300.00 550.00 696.47 0.00
Publications & Dues 21500.00 416.66 125.00 762.00
Postage 200.00 33.34 0.00 0.00
Water 0.00 0.00 49.38 0.00
Electricity 0.00 0.00 1 ,124.36 0.00
Telephone 7,200.00 1 ,200.00 0.00 577.65
Rent 0.00 0.00 12,200.00 21100.00
Taxes and Ucenses 475.00 79.16 0.00 0.00
• Convention Development 25,000.00 4,166.66 1 ,131 .29 2,753.39
Repairs and Maintenance 2,500.00 416.66 0.00 0.00
Travel and Training 30.000.00 5.000.00 5.538.48 4.010.68
Total General Expenditures $ 304,817.77 $ 50,802.94 $ 55,063.42 $ 33,971 .05
•
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending February 28, 2007
February 28, 2007 February 28, 2007
Budget Actual
Revenue
Admission Revenue $ 625.00 $ 208.91
Special Events 52.08 100.00
Gift Shop Sales 208.33 183.23
Sales Tax Expense 50.00 0.00
Gross Revenue 935.41 492. 14
Less Cost of Goods Sold 0.00 (83.86)
Total Revenue 835.41 408.28
General Expenditures
See Schedule 41654.00 4,811 .58
Capital Outlay
• Other Revenues (Expenditures)
Interest Income - Checking 6.25 2.39
Transfers from Other Funds 3,808.58 23,000.00
Total Other Revenues (Expenditures) 3,814.83 23,002.39
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (3.76) $ 18.599.09
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending February 28, 2007
Month of Month of
February 28, 2007 February 28, 2007
Budget Actual
General Expenditures
Salaries & Wages $ 2,625.00 $ 3,538.24
Payroll Taxes Expense 208.33 302.53
Insurance and Health Benefits 250.00 0.00
408(P) Company Match 78.75 37.50
Materials and Supplies 83.33 294.59
Cleaninq Supplies 0.00 21 .80
Credit Card Discounts 20.00 16.62
Water 44.75 35.25
Gas 71 .67 277.86
Electricity 76.50 69.08
Security 25.00 0.00
Telephone 129.00 125.46
Rent 11000.00 0.00
Repairs and Maintenance 0.00 92.65
Other Special Proiects at s7 () Of)
• Total General Expenditures $ 4.654.00 $ 4.811 .58
•
See Accountants' Compilation Report
17
Clinton House Museum
• Statement of Revenues and Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Admission Revenue $ 7,500.00 $ 1 ,250.00 $ 358.91 $ 240.00
Special Events 625.00 104.16 150.00 0.00
Gift Shop Sales 20500.00 416.66 326.09 179.56
Other Income 0.00 0.00 0.00 50.00
Sales Tax Expense (600.00) (100.00) (155.00) 0.00
Gross Revenue 10,025.00 1 ,670.82 680.00 469.56
Less Cost of Goods Sold 0.00 0.00 (149.24) -82.37
Total Revenue 10.025.00 1 .670.82 530.76 387.19
General Expenditures
See Schedule 55.848.00 9.308.00 18.644.29 18.691 .92
• Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 75.00 12.50 8.78 24.91
Transfers from Other Funds 45.703.00 7,617,16 _ 23.000.00 0.00
Total Other Revenues
(Expenditures) 45.778.00 7.629.66 23.008.78 24.91
Excess Revenues Over
(Under) Expenditures $ (45.00) $ (7.52) $ 4,895.25 $ (18,279.82)
•
See Accountants' Compilation Report
18
Clinton House Museum
• Schedule of General Expenditures
Two Months Ending February 28, 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries 8 Wages $ 31 ,500.00 $ 50250.00 $ 4,788.24 $ 4,884.64
Payroll Taxes Expense 2,500.00 416.66 409.41 417.65
Insurance and Health Benefits 3,000.00 500.00 0.00 482.12
408(P) Company Match 945.00 157.50 75.00 0.00
Materials and Supplies 11000.00 166.66 334.09 11 .30
Cleaning Supplies 0.00 0.00 43.60 0.00
Credit Card Discounts 240.00 40.00 16.87 15.56
Water 537.00 89.50 70.50 69.96
Gas 860.00 143.34 419.86 262.69
Electricity 918.00 153.00 143.18 88.59
Security 300.00 50.00 0.00 43.60
Telephone 1 ,548.00 258.00 250.89 214.36
Rent 12,000.00 2,000.00 12,000.00 12,000.00
Repairs and Maintenance 0.00 0.00 92.65 0.00
Advertising and Marketing 0.00 0.00 0.00 201 .45
• Other Special Projects 500.00 83.34 0.00 0.00
Total General Expenditures $ 55,848.00 $ 9,308.00 $ 18,644.29 $ 18,691 .92
•
See Accountants' Compilation Report
19