HomeMy WebLinkAbout2007-02-12 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, February 12, 2007, at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
February 12, 2007 2 :00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for December 11 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVB Report — Allyson Twiggs
• 1 . Visitor profile study
2. Festival survey
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Joseph Bames
G. Advertising Agency Report — Brian Clark
111. Old Business
IV. New Business
A. Botanical Garden of the Ozarks request
B. Downtown Square/Lights of the Ozarks request
V. Adjourn
•
Advertising and Promotion Commission
For month of January 2007
Current Year HMR Collected (2120 .0912 .4101 .00) $ 156,428.83
Prior Year Collected (2120.0912.4101 .01 ) $ 8, 190.86
Checking Interest Revenue (2120.0912.4705.00) $ 10.32
Crews Investment Interest Revenue (2120.0912.4708.00) $ 11 ,534.42
Total Revenues $ 178,164.43
-Annual Bond Audit Expense (2120.9120 . 7602 .60) $
Collection Expense (2120.9120. 5333 .00) $ (3,332.39)
Bank of OK Quarterly Fee (2120.9120.7602.60) $ (11125.00)
Town Center Bond Payment (2120.9120. 7602 .60) $ (54,935.36)
2004 Property Taxes on Town Center (2120.9120.7602 .60) $
Total Expenses $ (59,392.75)
• Total Check to A&P $ 118,771 .68
•
City of Fayetteville, Arkansas
Monthly HMR Tax Collections 2004-2007
2004 2004 2005 2005 2006 2006 2007 2007
Total Change Over Total Change Over . Total Change Over Total Change Over
HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year
January $ $135,930 12.75% $1539048 12.59% 164,284 7.30% $166,620 1 .42%
February $1299922 12.05% $133,528 2.78% 183,554 37.46%
March $139,442 18.89% $164,763 18.16% 1549067 -6.49%
April $149,113 19.00% $159,473 6.94% 174,063 9.15%
May $145,039 11 .85% $159,186 9.75% 174,387 9.54%
June $1491466 12.86% $1629754 8.89% 171 ,098 5. 13%
July $152,917 17.11 % $181 ,070 18.41 % 172,905 -4.51 %
August $146,518 10.19% $167,448 14.31 % 160,067 -4.40%
September $146,097 10.18% $162,215 11 .03% 169,793 4.67%
October $155,320 14.07% $169,325 9.02% 196,393 15.99%
November $168,369 8.75% $170,780 1 .43% 193,469 13.29%
December $138;185 7.78% $160,343 16.03% 1591842 -0.01 %
Total $ $1 ,756,317 12.84% $1 ,9439930 10.68% 21073,923 6.69% $166,620 1 .42%
\`,lename
HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change 2007 % change
Dec 109773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.28% 12,577.76 -5.10%
Jan 101638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 0.64%
Feb 12,140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73%
Mar 15,371 .78 19,692.06 28.11 % 199037.80 -3.33% 18,941 .34 -0.50%
Apr 16,534.22 17,643.48 6.70% 191720.73 11 .77% 19,000.83 -0.37%
May 16,568.61 19,979.47 26.62% 229347.62 11 .85% 22,796.50 2.00%
Jun 18,530.45 22,917.75 23.67% ' 22,690.02 -0.99% 22,060.53 -2.78%
Jul 169031 .25 17,404.01 8.56% 181668.34 7.26% 16,804.33 -9.98%
Aug 16,098.10 179316.75 7.56% 18,786.70 8.48% 17,513.64 -6.67%
Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76% 28,150.74 30.78%
Oct 25,183.66 249314.01 -3.45% 22,729.73 7.44% 220208.80 -2.29%
Nov 16,468.24 169294.83 1 .05% 17,073.24 4.78% 17,351 .42 1 .63%
191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 2279769.84 -0.22% 12,577.76 -5.10%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 1129143.74 122,970.98 9.65% 137,855.28 12. 10% 153,658.60 11 .46% 145,851 .07 -5.08
Jan 1049133.72 1169544.55 11 .92% 126,564.43 8.60% 1429675.37 12.73%
Feb 99,436. 17 1179063.89 17.73% 127,214.85 8.67% 1339701 .96 5. 10%
Mar 113,299. 12 125,141 .62 10.45% 140,166.43 12.00% 1531462. 15 9.48%
Apr 108,157.35 1230732.13 14.40% 137,712.38 11 .30% 143,149.32 7.57%
May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18.14%
Jun 111 ,410.87 1289880.12 15.68% 1649369.25 27.54% 139,677.98 -15.31 %
Jul 109,920.03 127,161 .30 15.68% 1369906.50 7.66% 152,031 .25 11 .05%
Aug 117,824.90 126,217.05 7.12% 1399830.39 10.78% 143,807.38 2.84%
Sep 112,098.50 1349327.89 19.83% 143,215.20 6.61 % 158, 151 .42 10.43%
Oct 127,371 .76 133,335.40 4.68% 1461722.98 10.04% 157,626.19 7.43%
Nov 1049084.85 118,147.51 13.51 % 133,691 .45 13.16% 137,036.80 2.50%
113349424.93 195009094.85 12.42% 1 ,6759216.12 11 .67% 19781 ,520.42 6.68% 145,851 .07 -5.08
FAYETTEVILLE �L
THE CITY OF FAYETTEVILLE, ARKANSAS I
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A&P Commissioners
CC : Casey Jones, City Prosecutor
FROM : Kit Williams, City Attorne�
DATE : February 8, 2007
RE : Overdue HMR Tax collection
The Fayetteville City Prosecutor's Office successfully collected
• $7,745.45 in overdue FUAR taxes in January of 2007 . This amount was
derived from eleven active cases. There are seven active criminal summons
or arrest warrants pending in other cases. Attached is the prosecutor's report.
0
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E-mail: hotcheck@ci.fayetteville.ar.us
BRIAN THOMAS 101 W. Mountain, Sults 202
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTORT � PHONE: (479( 575-8377
MEMO (4791575-8378
(479) 575-8374
(479) 575-8375
Hol Checks: (479) 575-8254
FAX # : (479) 575-8373
TO: K Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: February 7, 2007
RE: Status of Active BII%M cases
1 . Alligator Ray's Steve Woodard Active Criminal Summons
• 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant
3. Baskin Robbins Robert Szlemko FTAS Warrant
4. Bensons Kevin/Brittany Benson Paid $300.00
5. Bo's Muddy Water, Inc. Paul J. Hickman Active Criminal Summons
6. Bourbon Boys Brad C. Murphey Paid $ 800.00
Steven T. Wilkerson Active FTAS Wan-ant
7. Butcher Block Gary Bell Paid $200.00
8. Choo-Choo's Rest. Robert Smiley Paid $24.00 — Current
9. Club West John Justis, H TD: 4/18/07 — Paid $2481 .75
10. Corky's Ben Clark Paid $150.00TD: 7/18/07
11 . Cowboy BBQ John Justis, 11 TD: 4/18/07 — Paid $630.00
12. Dominoes Pizza Lloyd Hardison Settled — Paid $2,000.00
•
• 13 . Frulati Caf6 Todd/Mary McNeill Paid $250 —TD: 2/14/07
14. Fuzzy's Restaurant Frank Giardino Served — Arr. Date: 2/7/07
15 . LaFamilia Virginal Amaral Paid $50.00 TD: 37/07
16. La Palmas Vicente Perea Active Criminal Summons
17. Pride Street Live R. Bise /f.J. Capwell Bankruptcy Filed
Shannon Fortenberry
18. Sassafras Stephen Jenkins Active Criminal Summons
Leah Miles
19. Sugar Mountain Kathy Wilkerson Paid $859.70 - Current
Charles Wilkerson
TOTAL: $7,745 .45
•
•
• DIRECTOR'S REPORT
January, 2007
INQUIRY RESPONSES
Inquiry Responses
January 2007 — 831 Year to date 2007 — 831
January 2006 — 965 Year to date 2006 — 965
JANUARY ACTIVITY
Tourism Activities — Heritage Trail Partners
Meeting with Mark Crist, Arkansas Historic Preservation Program
Meeting with Joe Fennel and Kathy Bass
Tulsa Boat Show
Scott Mashburn — Ordinance review committee meeting on signs
NATA — Dale Christie
Relations with Media — Liz Bock, Arkansas Democrat Gazette
Marsha — Northwest Arkansas Times (monument placement)
Mark Minton — Arkansas Democrat Gazette
• Jenny — Scenic Route magazine
A & P — Arkansas Association of CVB's meeting in Little Rock
Chamber Legislative forum
Brad Lawless — HMR report
Tom Galyean, Rogers Chamber of Commerce
Wayne Mayes — Siloam Springs Chamber of Commerce
David Welch — CJRW
Katie McManners — Arkansas Festival Association
Rita Walker — city tax rates
Jason Camp — Lyon Morris College
Photos to Casey Crocker — Arkansas Parks and Tourism
John Gill — A & P legislation
Impressions — Glen (baseball hats)
Rob Hill — photos for book
Travis Young — Little Rock Parks and Recreation
CVB — Interviews for Sports position
Furniture for CVB ordered
Sign permit — Jesse Fulcher
Robert — Sign-A-Rama
Mailing and Shipping Systems — move postage machine
• Les Buth, Buthco — phone system
Ms. Wilson — A T & T
• Town Center — Elevator Inspection Service
Contracts for Elevators
Clinton House Museum — interviews for director position
Miscellaneous —Trail of Tears research committee
HMR Collections — January collections (December sales)
Olive Garden
Red Lobster
Golden Corral
Noodles
Chick-Fil-A
TGI Friday's
McDonald's — Joyce
Clarion Inn
Cosmopolitan
Chartwell's Dining
• Bordino's
Penguin Ed's Barbecue
Chili's Restaurant
Logan's Roadhouse
Rick's Bakery
Catfish Hole
•
I
Source Summary Report
1/1/2007 - 12/31/2007
Source YTD Pct Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Travel lnformation.com 603 70.20% 603
Southern Living 73 8.50% 48 25
Midwest Living 36 4. 19% 36
<<None Specified>> 32 3.73% 30 2
NATA Tour Guide - Tour Request 27 3.14% 27
Family Circle 23 2.68% 23
Better Homes & Gardens 22 2.56% 22
Ladies Home Journal 21 2.44% 21
Web Site 11 1 .28% 10 1
24-7 Vacations 9 1 .05% 9
TravelMeredith 1 0.12% 1
Fayetteville Chamber-Tourism 1 0.12% 1
Totals. 859 831 28
Page 1 of 1 2/2/2007 12:33 PM
Fayetteville Convention & Visitors Bureau
123 W. Mountain - Fayetteville, AR 72701
Bnbsh
February 8, 2007
TO: Fayetteville A & P Commissioners
FROM: Marilyn Heifner
RE: Storefront space for CVB
We have recently learned that Bath Junkie will be moving out of its present space
adjacent to the CVB. As we get into providing more visitor information, I feel that the
visitor could best be served if we can rent that space as well.
I have talked to the owners and they would be willing to let us lease the Bath Junkie
space for an additional $900 a month.
•
Activity Report
From: 01/01 /2007 To: 01/31 /2007
ALYSON
E-Mail
1 /4/2007 Mayors Conference on Global Warming Dan Coody
Cancel rooms at carnall hall for may date
1 /10/2007 Master Gardeners Conference Janet Carson
Annual Meeting touching base about 08 conference
1 /18/2007 Professional Insurance Agents of Arkansas Linda Thompson
Annual Meeting What do they need for July conf?
1/23/2007 Professional Insurance Agents of Arkansas Danny Green-UA Track
Annual Meeting Can coach McDonnell speak at conf?
Total For E-Mail : 4
File Note
1 /23/2007 40/29 Hometown Channel
CHM interview about Hillary's running
1 /30/2007 Allyson Twiggs-General Dr Kelly Way-UA Hospitality
Spoke to UA class about CVB's
Total For File Note : 2
Issued Lead
1 /30/2007 Allyson Twiggs-General Karen Elliott-Beauty Pageant
Cosmo, clarion and WAC
Total For Issued Lead : 1
_Meeting
2007 Professional Insurance Agents of Arkansas Linda Thompson
Annual Meeting about spouse programs and golf course
1/25/2007 Fall Sports Festival Brad Friess
Planning meeting for sports festival in fall
Total For Meeting : 2
Phone Call
1 /2/2007 Allyson Twiggs-General Mark Sikes-Personalized Bottled Water
bid for personalized water
1/3/2007 Cineposium Sky Blaylock-CAT Tv
2007 information about cineposium
1 /3/2007 Allyson Twiggs-General Dan Hintz/Paul Helms Wal-Mart Recruiting
About Fayetteville's role in Wal-Mart recrui
1 /4/2007 Mayors Conference on Global Warming Jamey Goddard-town center
finding open weekend at FTC
1 /8/2007 Allyson Twiggs-General M. Sturdivant- Hotel Research
Hotel research on fayetteville
1 /8/2007 Tyson Invitational Indoor Track & Field Doug Walsh-Downtown Partners
Can they hang a banner on Dickson St
1 /15/2007 Arkansas Department of Economic Development Bill Ramsey
Commission Meeting November Commission mtng in Fville
1 /18/2007 Professional Insurance Agents of Arkansas Lanita McKinney
Annual Meeting ideas for July Conf in Fville
1 /31 /2007 Real Deal on the Hill Mr Bill Ingram
• Ming with Rogers,Bville and Sdale for 2008
Total For Phone Call : 9
2/2/2007
Activity Report
From: 01101/2007 To: 01 /31 /2007
IE
Letter Sent
1 /9/2007 ALL STARR Travel Mrs Starr Lawson
TMCA TMCA Letter
1 /9/2007 ALDMOR Tours Mrs Doris Aldrich
TMAC Tour Planner
1 /9/2007 All Points USA Mrs Leah Ann Spencer
TMCA Tour Packet
1 /9/2007 Anchor Trailways Charters & Tours Mr. John Stancil
Trade Show Thank you & Group Tour Plan
1 /9/2007 Brantley Charter, Inc. Mr. Danny Brantley
Trade Show Thank you & Group Tour Plan
1/9/2007 C & A Charters Mr. Cecil Morgan
Trade Show Thank you & Group Tour Plan
1/9/2007 Crown Coach Corporation Ms. Margaret Beebe
Trade Show Thank you & Group Tour Plan
1 /9/2007 CUSA/Coach USA Mr John Gibbs
Trade Show Thank you & Group Tour Plan
1 /9/2007 Gaylord Opryland Nashville Transportation/Tours Mr. James Mills
Trade Show Thank you & Group Tour Plan
1 /9/2007 Mountain Home Charter Service, Inc Scott Lumbert
Trade Show Thank you & Group Tour Plan
007 Blue Grass Tours Wallace Jones
Trade Show Thank you & Group Tour Plan
1 /9/2007 Kentucky Tour & Travel Tim Napier
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Komfort Koaches Mr Rick Gipson
Trade Show Thank you & Group Tour Plan
1 /9/2007 Toby Tours Mrs Bonnie Lameyer
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 United Coach, Inc Don Williams
TMCA Trade Show Thank you & Group Tour Plan
1/9/2007 Callahan Bus Lines James Callahan
TMCA Trade Show Thank you & Group Tour Plan
1/9/2007 Page Travel Service Mr Gregory Page
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Abbott Tours Mr. Fred Abbott
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Thomas Tours Linda Fleming
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Outland Travel Inc Mr Andy Semak
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Sunny Days Vacation & Travel Mrs Freida Rogers
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Gentry Trailways Mr. William Gentry
Trade Show Thank you & Group Tour Plan
007 Gray Line Tours Mr. Chris Levering
Trade Show Thank you & Group Tour Plan
2/2/2007
Activity Report
From: 01 /01/2007 To: 01 /31/2007
*IE
Letter Sent
1 /9/2007 Greene Coach Company, Inc. Mr. Russell Coten
Trade Show Thank you & Group Tour Plan
1 /9/2007 J & L Enterprises Mr Thomas Held
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Premier Transportation Mr. Mike Bayless
Trade Show Thank you & Group Tour Plan
1 /9/2007 Rocky Top Tours Mr John Clabough
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Royal Charter & Tours Mr Gerald Kuykendall
TMCA Trade Show Thank you & Group Tour Plan
1 /9/2007 Wise Coaches, Inc. Mr. Alan Wise
Trade Show Thank you & Group Tour Plan
Total For Letter Sent : 29
•
2/2/2007
• February 8, 2007
TO: Fayetteville A & P Commission
FROM: Marilyn Heifner
RE: Festival research
Allyson, staff and I have obtained a tremendous amount of information about festivals in
the last month.
We need first to look at "Why have festivals?" For a sense of community pride, for
educational values or for the potential to raise funds.
Each festival must meet an identified need and have a purpose, objective or theme.
These can be categorized into one of the following:
• Local product
• Seasons
• Heritage/culture
• Arts/Crafts
• Kids
• Motorsports
• Entertainment/Music
• Other important considerations of festivals include LOCATION, DATE (including
climate and conflicting events including the football schedule)
We are blessed (or cursed) with a number of festivals and special events in Fayetteville
now. A spreadsheet of those significant events is provided. The Convention Visitors
Bureau is presently at the table for most of those events now utilizing current staff
members.
The CVB contacted 14 cities asking for their organizational structure for festivals and
festival management. Thirteen cities responded including
Memphis, TN - 650,000 population
Oklahoma City, OK — 506, 182 population
Austin, TX — 465,622 population
Tulsa, OK — 393,049 population
Baton Rouge, LA — 227,818 population
Augusta, GA — 195, 182 population
Charleston, SC — 96,650 population
Bethlehem, PA — 71 ,329 population
Asheville, NC — 68,889 population
Daytona Beach, FL — 64, 112 population
Grapevine, TX — 42,059 population
State College, PA — 38,420 population
• Kerrville, TX - 20,425 population
The organizational structure for their festivals is as varied as the cities. See chart. The
• list includes only two, Daytona and Grapevine, which have a CVB festival staff of 2 and
4 people. They indicated that festival operation was very taxing on staff. They run 6 and
7 festivals/special events which are small and similar to some of those which we already
have in Fayetteville.
For the following reasons, I am recommending that we not pursue a festival position in
the CVB :
• We already provide festival assistance with CVB current staff including
information, telephone assistance, community resources, volunteers, ticket sales,
etc.
• Sharon Crosson does a great job in providing coordination of city services and
special event regulations.
• We do not want to provide another level of bureaucracy for those with a desire to
start a festival
• Donations would be limited with the same staff person asking for sponsorships for
several festivals
• Calendar of current special events is busy
• The most successful festivals are started with someone with a sincere and genuine
interest (passion) to create them or to fill a void in an event calendar
• A & P funds could be spent better in providing festival support and giving a boost
to new festivals to get them off the ground for three years or less until they could
• become self sustaining.
• CVB does not have city staff connections
• Several new festivals are currently in the planning stages including two music
events, one St. Patrick's Day event, and one sports festival.
•
I
Fayetteville Town Center, Manager's Activity Report
January 1 , 2007 to January 31 , 2007
• Sales:
JANUARY JANUARY Month YTD YTD YTD
2006 (base) 2007 % Change 2006 2007 % Change
Sales 29 24 (17%)
# executed contracts b to date — GL
Complete Events (Paid/Sponsored) 14 18 29%
EMS Calendar - attached
Sales $4976250 $3347500
$ executed contracts b to , . , .
date — GL (33%)
Collections " $241882. 16 $26,031 .24 5%
$ - Payment Lo
Credit
$ - GL 0- 0- NA
Average per event
$ Sales / # Sales $19715.95 $1 ,394.79 (19%)
We collected $26,031 .24 for rentals, incidentals and service charges in January. Our 2007 goal is $448,250.00.
Sales for January 2007 compared to January 2006 reflects a 33% decrease. In 2006 there were three contracts for
full facility that were for multiple days (Wal-Mart Construction, Ozark Natural Foods, Event Group) and several small
day events.
Operations Items:
• General cleaning and repairs of equipment and facility
* Marketing, Sales and Public Relations:
• Participation in Bridal Fair.
• Town Center staff is aggressively marketing and networking for 2007 and beyond.
• Two major non profit events resulted in over 2,000 in attendance. Great exposure and outstanding publicity
for the Town Center.
Event List:
• January 6 — Biggs Wedding Reception • January 19 - Paint the Town Red Fundraiser
• January 12 — Medical Associates Training • January 20 — Bridwell/Crumley Reception
• January 12 — Taste of the World . January 22 - Women's Clinic Meeting
• January 13 — Medical Associates Training 0 January 23 — Decision Point — DASEP
• January 13 — Deuster/Neal Reception • January 25 — Arkansas Highway Department Mtg
• January 13 — Junior Cotillion • January 26 — Dixie Development Awards Meeting
• January 15 — Martin Luther King Banquet • January 27 — Medical Associates Meeting
• January 16 — Decision Point • January 27 — Beth Johnson Reception
• January 17 — United Way Awards Luncheon • January 30 — Decision Point — DASEP
•
• Contract Date Name of Event Date of Event Contract Total Sales Person
Jan-07
2-Jan-07 Joscel n's 15th Birthday a 28-Jul-07 $1 ,725.00 JG
3-Jan-07 Tull ren Wedding reception 27-Oct-07 $2,425.00 JG
4-Jan-07 First Night Fayetteville 31 -Dec-07 $3,175.00 IJG
8-Jan-07 Jackson Wedding rece tion . 17-Nov-07 $975.00 ,JG
8-Jan-07 Decision Point - Jan 1 -Jan-07 $125.00 JG
10-Jan-07 Fayetteville Women's Clinic 22-Feb-07 $975.00 IIJG
11 -Jan-07 UA Chemistry Department 9-Nov-07 $3,175.00 JG
1 I -Jan-071 Henschell/Boettcher Wedding re 11 -Ma -07 $500.00 IJG
11 -Jan-07 Neldhart/DeLuna Wedding rece 5-May-07 $975.00 IJG
12-Jan-07 Randi Davis Wedding reception 9-Jun-07 $1 ,725.00 IJG
15-Jan-07 Malfaron Birthday art21 -Jul-07 $2,425.00 IJG
16-Jan-07 Nicole Smith wedding reception I -Dec-071 $20425.00 IWS
18-Jan-07 Leubker/Moll Wedding reception 14-Dec-07 $3,400.00 IIJG
18-Jan-07 Leubker/Moll Wedding reception 15-Dec-07 $3,400.00 f`JG
• 19-Jan-07 Proctor and Gamble - luncheon 9-Mar-07 $487.50 yJG
r
22-Jan-07 Hill/Moseley Wedding reception 25-Aug-07 $21425.00 IJG
22-Jan-07 McGinty/Norby Wedding rece ti 27-May-071 $487.50 IJG
23-Jan-07 Colgan/Sneary Wedding rece ti 23-Jun-07 $500.00 IJG
25-Jan-07 FHS Honors 115-May-071 $1 ,250.00 'IJG
f
29-Jan-07 Gallardo Baptismal 17-Feb-07 $975.00 ;JG
29-Jan-07 Parker Wedding reception 23-Jun-07 $2,425.00 :WS
Total $39,975
•
February 8, 2007
TO: Fayetteville A & P Commissioynerrss f
FROM: Marilyn Heifner(�a�0 /le
RE: Botanical Gardens request
The A & P Commission has given the following funds to the Botanical Garden of the
Ozarks:
1999 $ 8,000
2000 $50,000
2001 $ 12532
2002 $ 169906
2003 $459000
2004 $ 155000
2005 $20,000
2006 $ 172500
• Total contributions to Botanical Garden of the Ozarks is $ 173,938 since 1999.
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
January 31 , 2007
•
•
William P. Cook & Associates , PLLC
•
Certified Public Accountants
Membm American IneNtute of Cestificd Public Accountants & A:ltaoma Society of Cmtificd Pubhc Aecountants
William P. Cook, CPA (1951 - 2oo2) Members:
WesleyD. M,utiehaw, CPA William L. Cook 11, CPA
.Susan P. Carmichael
Jon E. Robinson
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of January 31 , 2007 and for the one month then ended in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements
and, accordingly, do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained
• earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the user's conclusions about the entitys assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
February 8, 2007
•
W Ww.cookcpa.com
101 West Main, Suite 300 El Dorado, AR 71730.5689 . Telephone (870) 863.7047 Fa: (870) 863-5308
34 West Colt Square Dr., Suite 3, Fayetteville, AR 72703-2888 • Telephone (479) 521-1771 Faa (479) 442-0082
Fayetteville A & P Commission
Balance Sheet
• As of January 31 , 2007
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 50,323.69
Cash in Mcllroy Bank - A & P General 303,511 .60
Cash in Bank of Fayetteville 103,890.63
Cash in Mcllroy Bank - A & P Payroll 14,766.85
Cash in Bank - Conv & Visitor Bureau 11 ,794.49
Cash in Bank - Clinton House 51997.63
Clinton House Inventory 21793.84
Investments 3,764,531 .31
Investment Adjustment to Market (50,048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 40,798.64
Due from City 93.66
Total Current Assets $ 4,362,221 .52
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 206,677.24
Equipment 166,502.88
Less: Accumulated Depreciation (201 ,768.64)
Net Property and Equipment 1810014.46
Total Assets $ 4,543,235.98
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 322.24
Sales Tax Pavable 805.00
Accounts Pavable 114.872.86
Accounts Pavable - Parks HMR 6.35
Due to Other Funds 31317.46
Total Current Liabilities $ 1193323.91
Capital
Unrestricted Fund Balance 4,4841465.39
Excess Revenues Over (Under) Expenditures (60,553.32)
Total Capital 41423,912.07
• Total Liabilities and Capital $ 4,543,235.98
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending January 31 , 2007
January 31 , 2007 January 31 , 2007
Budget Actual
Revenue
HMR Tax Revenue $ 167,909.42 $ 159,013. 15
Prior Year HMR Tax Revenue 0.00 828.55
Insurance Reimbursement 379. 17 0.00
Other Income 2,083.33 0.00
Total Revenue 170,371 .92 159,841 .70
General Expenditures
See Schedule 81 ,251 .64 920685.25
Minor Equipment 61250.00 (62.32)
Other Revenues (Expenditures)
Interest Income - Checking 0.00 6.52
• Interest Income - Investments 10,000.00 14,568.47
Bond Payments - Town Center 0.00 (549935.36)
Arbitrage Expense (375.00) 0.00
Transfers to Other Funds (85,220.06) 0.00
Total Other Revenues (Expenditures) (68,319.88) (40,360.37)
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 14.550.40 $ 26.858.40
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending January 31 , 2007
Month of Month of
January 31 , 2007 January 31 , 2007
Budget Actual
General Expenditures
Salaries & Wages $ 6,217.84 $ 5,750.84
Pavroll Taxes Expense 500.00 490. 18
Insurance and Health Benefits 11041 .67 1 ,595.58
408(P) CompanV Match 187.50 172.52
Car Allowance 300.00 300.00
Materials and Supplies 0.00 13.91
Office Expense 83.33 0.00
Publications & Dues 100.00 100.00
Postaqe 19666.67 0.00
Rent 6,600.00 0.00
Insurance 208.33 0.00
Professional Services 1 ,350.00 11350.00
Taxes and Licenses 25.00 0.00
Collection Expense 3,583.33 3, 196.83
Bond Payinq Aqent Fees 166.67 0.00
CVB - Office 0.00 24,515.36
• Advertisinq and Marketinq 31 ,250.00 187.34
Airport Information Booth 433.33 0.00
Interspace Airport Advertisinq 416.67 0.00
Website Update 833.33 0.00
Siqnaqe - Tourism 833.33 0.00
New Brochures 8,333.33 0.00
Travel and Traininq 300.00 80.00
Depreciation Expense 1 ,666.67 11666.67
Special Projects (See Schedule) 15, 154.64 53,266.02
Total General Expenditures 81 ,251 .64 $ 92.685.25
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending January 31 , 2007
Month of Month of
January 31 , 2007 January 31 , 2007
Budget Actual
Special Projects
Air Museum $ 416.67 $ 0.00
Town Center Garden Maintenanc 11738.00 11458.33
Committee for Mardi Gras 250.00 0.00
Walton Arts Center 833.33 0.00
H. S. Coaches Clinic 11250.00 15,000.00
Saturday of Champions 333.33 4,000.00
Holiday Hoops 1 ,333.33 0.00
Joe Martin Stage Race 583.33 0.00
All Star Games 791 .67 92000.00
Lights of The Ozarks - 2004 Bud 0.00 82.69
Ozark Valley Triathlon 208.33 0.00
4th of July Fireworks 1 ,250.00 0.00
• Hogs in Bloom - NWA Garden Sh 250.00 0.00
Savor the Flavor 208.33 0.00
Arkansas Hospitality Fund Drive 208.33 0.00
National Rabbit Show 83.33 11000.00
NWA Coaches Clinic 583.33 7,000.00
Ozark Military Museum 416.67 0.00
Real Deal on the Hill 666.67 0.00
Solar Splash 833.33 10,000.00
Peace Fountain Maintenance 833.33 0.00
CAPPA (Physical Plant Adminst.) 833.33 0.00
DECA Marketing 250.00 11725.00
FAYRO Charity Classic 41 .67 0.00
Four State Elite Volleyball Classic 333.33 4,000.00
Youth Slow Pitch Softball World 625.00 0.00
Total Special Projects $ 15, 154.64 $ 53.266.02
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending January 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 2,014,913.00 $ 167,909.42 $ 159,013.15 $ 160,342.57
Prior Year HMR Tax Revenue 0.00 0.00 828.55 0.00
Insurance Reimbursement 4,550.00 379.17 0.00 0.00
Other Income 25.000.00 2 9333 000 0.00
Total Revenue 2.044.463.00 170.371 .92 159.841 .70 160.342.57
General Expenditures "
See Schedule 975.020.10 81 ,251 .64 143.666.25 79,826.13
Capital Outlay
Minor Equipment 75.000.00 6.250.00 (62.32) 1 .934.39
Other Revenues (Expenditures)
Interest Income - Checking 0.00 0.00 6.52 0.00
Interest Income - Investments 120,000.00 10,000.00 14,568.47 119968.39
• Bond Payments - Town Center 0.00 0,00 (54,935.36) (55,354.99)
Arbitrage Expense (4,500.00) (375,00) 0.00 0.00
Transfers to Other Funds (1 ,022,640.77) (85.220.06) 0.00 (120.000.00)
Total Other Revenues
(Expenditures) (919.838.64) (68.319.88) (40.360.37) (163.386.601
Excess Revenues Over
(Under) Expenditures $ 174,604.26 $ 14,550.40 $ (24,122.60) $ (84,804.55)
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending January 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 74,614.10 $ 61217.84 $ 5,750.84 $ 5,583.34
Payroll Taxes Expense 61000.00 500.00 490.18 571 .01
Insurance and Health Benefits 12,500.00 1 ,041 .67 1 ,595.58 668.04
408(P) Company Match 21250.00 187.50 172.52 375.83
Car Allowance 3,600.00 300.00 300.00 300.00
Materials and Supplies 0.00 0.00 13.91 0.00
Office Expense 1 ,000.00 83.33 0.00 0.00
Publications & Dues 1 ,200.00 100.00 100.00 251 .95
Postage 209000.00 1 ,666.67 0.00 1 ,356.28
Rent 79,200.00 6,600.00 0.00 0.00
Insurance 2,500.00 208.33 0.00 0.00
Professional Services 16,200.00 1 ,350.00 11350.00 712.00
Taxes and Ucenses 300.00 25.00 0.00 0.00
Collection Expense 43,000.00 3,583.33 44,487.92 31211 .35
Bond Paying Agent Fees 21000.00 166.67 0.00 0.00
• Kamensky Fountain Maintenance 0.00 0.00 7,189.91 0.00
CVB - Office 0.00 0.00 24,515.36 0.00
Advertising and Marketing 375,000.00 311250.00 187.34 17,572.SO
Airport Information Booth 51200.00 433.33 0.00 0.00
Interspace Airport Advertising 5,000.00 416.67 0.00 0.00
Website Update 10,000.00 833.33 0.00 0.00
Signage - Tourism 10,000.00 833.33 O.00 25.00
New Brochures 100,000.00 8,333.33 0.00 60910.00
Travel and Training 3,600.00 300.00 80.00 690.00
Depreciation Expense 20,000.00 1 ,666.67 1 ,666.67 19665.50
Special Projects (See Schedule) 181 .856.00 15.154.64 55.766.02 39.933.33
Total General Expenditures $ 975,020.10 $ 81 ,251 .64 $ 143,666.25 $ 79,826.13
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending January 31 , 2007
2007
Annual Year to Date 2007 2006
2007 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 5,000.00 $ 416.67 $ 0.00 $ 0.00
Town Center Garden Maintenance 20,1156.00 1 ,738.00 11458.33 11458.33
Committee for Mardi Gras 3,000.00 250.00 0.00 0.00
Walton Arts Center 10,000.00 833.33 0.00 0.00
H. S. Coaches Clinic 15,000.00 1 ,250.00 15,000.00 15,000.00
Saturday of Champions 49000.00 333.33 4,000.00 3,000.00
State Soccer Championship 0.00 0.00 0.00 1 ,750.00
Holiday Hoops 16,000.00 1 ,333.33 0.00 0.00
Joe Martin Stage Race 7,000.00 583.33 0.00 0.00
All Star Games 9,500.00 791 .67 9,000.00 91000.00
Lights of The Ozarks - 2004 Budget Carryover 0.00 0.00 82.69 0.00
Ozark Valley Triathlon 2,500.00 208.33 0.00 0.00
4th of July Fireworks 15,000.00 1 ,250.00 0.00 0.00
Hogs in Bloom - NWA Garden Show 3,000.00 250.00 0.00 0.00
Savor the Flavor 2,500.00 208.33 0.00 0.00
• Arkansas Music Pavilion 0.00 0.00 0.00 225.00
Arkansas Hospitality Fund Drive 2,500.00 208.33 0.00 0.00
National Rabbit Show 1 ,000.00 83.33 3,500.00 2,500.00
NWA Coaches Clinic 7,000.00 583.33 7,000.00 7,000.00
Ozark Military Museum 5,000.00 416.67 0.00 0.00
Real Deal on the Hill 81000.00 666.67 0.00 0.00
Solar Splash 10,000.00 833.33 10,000.00 0.00
Peace Fountain Maintenance 10,000.00 833.33 0.00 0.00
CAPPA (Physical Plant Adminst.) 10,000.00 833.33 0.00 0.00
DECA Marketing 3,000.00 250.00 10725.00 0.00
FAYRO Charity Classic 500.00 41 .67 0.00 0.00
Four State Elite Volleyball Classic 4,000.00 333.33 4,000.00 0.00
Youth Slow Pitch Softball World Series 7,500.00 625.00 0.00 0.00
Total Special Projects $ 181 ,856.00 $ 15,154.64 $ 55,766.02 $ 39,933.33
•
See Accountants' Compilation Report
7
Fayetteville Town Center
• Statement of Revenues and Expenditures
One Month Ending January 31 , 2007
January31 , 2007 January 31 2007
ry ,
Budget Actual
Revenue
Rental Income $ 37,354. 19 $ 26,059.24
Daily Parking 500.00 0.00
Parking Leases 21833.33 21381 .22
Other Income 291 .67 0.00
Special Projects 958.33 0.00
Refunds (125.00) 0.00
Sales Tax Expense (166.67) (651 .00)
Total Revenue 41 ,645.85 27,789.46
General Expenditures
See Schedule 41 ,909.04 31 ,416.83
Capital Outlay
•Other Revenues (Expenditures)
Interest Income - Checking 13. 17 20.88
Total Other Revenues (Expenditures) 13. 17 20.88
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (250.02) $ (3.606.49)
•
See Accountants' Compilation Report
8