HomeMy WebLinkAbout2006-12-11 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, December 11 , 2006,
at 2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
December 11 , 2006 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for October 9 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements — Wes Murtishaw, Scarbrough and Murtishaw
3 . Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
• D. CVBReport — AllysonTwiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Joseph Barnes
G. Advertising Agency Report — Brian Clark
III. Old Business
A. Update on CVB offices
IV. New Business
V. Executive Session for Review of Marilyn Heifner
VI. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
November 13, 2006
Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, David McGeady, and Maudie
Schmitt.
Commissioners Absent: Dan Coody and Robert Rhoads
Staff Present: Marilyn Heifner, Allyson Twiggs, Willistine Smith and Joseph Barnes
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on November 13, 2006 at the Fayetteville Town Center at 1 :05
p.m.
BUDGET APPROVAL
Moved by Davis, second by Schmitt to approve the budgets for the A & P Commission, the
Town Center, the CVB, and the Clinton House Museum for 2007. Motion carried.
• FUNDING REQUESTS
After discussion, the following special project requests were approved.
All-Star Games $9,500.00
Arkansas Air Museum $59000.00
Arkansas High School Coaches Clinic $15,000.00
Calcasieu Rabbit Club $19000.00
CAPPA (Central Assoc. of Physical Plant $ 10,000.00
Administrators)
Champions for Kids $0.00
DECA Marketing Assoc. Prom Fashion Show $39000.00
Fayro Charity Classic $500.00
Four State Elite Volleyball Classic $49000.00
Fourth of July Fireworks Celebration "Red, White and $ 159000.00
Boom"
Hogs in Bloom $39000.00
Holiday Hoops $ 169000.00
Joe Martin Stage Race $79000.00
Mardi Gras $39000.00
Northwest Arkansas Coaching Clinic $7,000.00
• Ozark Military Museum $59000.00
Ozark Valley Triathlon $22500.00
• Real Deal on the Hill $8,000.00
Saturday of Champions $4,000.00
Savor the Flavor $2,500.00
Solar Splash $ 109000.00
Walton Arts Center "Mamma Mia! " $109000.00
Youth Slow Pitch Softball World Series $79500.00
Total special project funds approved $ 148,500.00 from total unallocated funds of $235,802. 13.
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the October 9, 2006, regular
meeting. Motion carried.
HMR REVENUES
Total collections of HMR tax for October was $196,393, a 15.99% increase over last October.
Year to date collections were $ 1 ,720,613, a 6.68% increase. Monthly hotel revenue was up
30.78%. Restaurant collections show a 10.430/o increase this September over last September.
And year to date, restaurant collections are up 6.60%.
• FINANCIAL REPORT
Wes Murtishaw reviewed financials for October. Moved for approval by Davis, second by
Schmitt. Motion carried.
CITY ATTORNEY
In the absence of City Attorney Kit Williams, Marilyn reported that the prosecutor collected
$ 12,343 .00 in overdue HMR taxes in October. Year to date collections for the prosecutor's
office are $85,065 .77, which is almost $ 18,000 more than collected for all of 2005 .
Powerhouse Restaurant is up to date and current with HMR taxes. They paid $ 1 ,610.46 in
penalties for late payment.
DIRECTOR'S REPORT
Year to date figures for tourism inquiries are down 28%, which minors others' results in our
region. Internet inquiries still increase at a large percentage rate, up 19%. Fayetteville will be
featured in Tulsa People Magazine in December. Marilyn and Allyson have worked with the
Agency regarding the website update. Both attended "One Vision, One Voice," the Fayetteville
Downtown Partners retreat.
Marilyn will mentor a University public relations student, Natalie Conway. She worked with
• Lewis Epley for a donation of items for the Clinton House Museum. Ceremonies were held for
• dedication of the Veteran's Memorial. Advertising will begin in January for the new space at the
regional airport.
A lease has been signed for new CVB office space.
CONVENTION VISITORS BUREAU
A successful Trick or Treat on the Square was held with over 600 children participating. New
merchants were added this year and UA students directed participants to businesses off of the
Square.
The CVB has partnered with the Chamber of Commerce regarding the Lights of the Ozarks this
year. Shelly has worked with the UA Tourism Class for the parade. Lighting Night will be
November 18. The carousel purchased by the A & P Commission will be on the Square this
year. The Jingle Bell Jog (Dec. l ) has been moved to Mt. Sequoyah and will be a cooperative
effort with the retreat.
TOWN CENTER REPORT
Willistine Smith reported on a busy October with 32 events in 31 days with 12 day events. They
are over 21 % in collections, and over 28% in sales compared with year to date last year. They
participated in Trick or Treat on the Square.
CLINTON HOUSE MUSUEM
Joseph reported 212 visitors including 4 motor coaches in October. He talked with Shannon
Butler, Clinton Library archivist, and Kathlene Pate, and Martha Berryman regarding potential.
partnerships for the Museum. Joseph talked with the Young Democrats recruiting volunteers.
AGENCY REPORT
Mike Sells reported for Brian Clark and said this was the planning time of the year for the
agency. Jade, Brian, and Marilyn are working on finalizing the marketing budget. The website
(experiencefayetteville.com) is live and launched. It is being auto-redirected from the
fayettevilletourism.com site. Brian sent his thanks to Marilyn and Allyson for getting lots of
information together for the website.
Other items which need completion are a Letter to other organizations asking for a reciprocal
link. Production of a banner for www.experiencefayetteville.coni) and search engine
optimization.
OLD BUSINESS
CVB Offices
• Because of an Arkansas Attorney General's opinion regarding purchase of the building by the A
& P in Harrison, a -lease was presented for rental of the building at 21 S. Block. Davis
• questioned the section regarding sign permission, building repair cost exceeding $5,000 for
termination of contract, and utilities arrangement as presented.
Davis moved; Crawford seconded to have Robert Rhoads look at contract with changes
suggested and any omissions and recommendations should come back to the A & P. If there are
no other changes, the chairman has permission to sign the lease. Motion carried.
NEW BUSINESS
505 (c) 3 Status
Moved by McGeady, second by Davis to form a group for 501 (c) 3 status for the Clinton House
Museum. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Act
U
Marilyn Heifner
Executive Director
•
•
• Advertising and Promotion Commission
For month of November 2006
Current Year HMR Collected (2120.0912.4101 .00) $ 190,965.45
Prior Year Collected (2120.0912.4101 .01 ) $ 2,503.50
Checking Interest Revenue (2120.0912.4705.00) $ 9.24
Garner Investment Interest Revenue (2120.0912.4708.00) $ 13,465.24
Total Revenues $ 206,943.43
Annual Bond Audit Expense (2120.9120.7602.60) $
Collection Expense (2120.9120.5333.00) $ (3,869.38)
Bank of OK Quarterly Fee (2120.9120.7602 .60)
Town Center Bond Payment (2120.9120.7602.60) $ (54,935.36)
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (58,804.74)
• Total Check to A&P $ 148,138.69
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• HMR Comparison 2003 to 2006
Using Year-End totals per.HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change
Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.28%
Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 0.64%
Feb 12, 140.56 16,210.91 33.52% 171930.90 10.61 % 16,006.58 -10.73%
Mar 15,371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 18,941 .34 -0.50%
Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 199000.83 -0.37%
May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% 229796.50 2.00%
Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78%
Jul 169031 .25 17,404.01 8.56% 18,668.34 7.26% 169804.33 -9.98%
Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% 179513.64 -6.67%
Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76% 289150.74 30.78%
Oct 259183.66 24,314.01 -3.45% 22,729.73 7.44% 229208.80 -2.29%
Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78%
191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 210,418.42 -0.04%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 112, 143.74 122,970.98 9.65% 137,855.28 12. 10% 1539658.60 11 .46%
• Jan 104, 133.72 116,544.55 11 .92% 126,564.43 8.60% 1429675.37 12.73%
Feb 99,436.17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5.10%
Mar 113,299.12 1259141 .62 10.45% 1409166.43 12.00% 153,462. 15 9.48%
Apr 108, 157.35 123,732.13 14.40% 137,712.38 11 .30% 143, 149.32 7.57%
May 114,543.92 126,572.41 10.50% 1409966.98 11 .37% 166,542.00 18. 14%
Jun 111 ,410.87 128,880.12 15.68% 1649369.25 27.54% 139,677.98 -15.31 %
Jul 109,920.03 127,161 .30 15.68% 136,906.50 7.66% 1529031 .25 11 .05%
Aug 1179824.90 126,217.05 7. 12% 139,830.39 10.78% 143,807.38 2.84%
Sep 112,098.50 134,327.89 19.83% 1439215.20 6.61 % 1589151 .42 10.43%
Oct 127,371 .76 133,335.40 4.68% 1469722.98 10.04% 1579626.19 7.43%
Nov 1049084.85 118, 147.51 13.51 % 133,691 .45 13.16%
11334,424.93 1 ,500,094.85 12.42% 1 ,675,216.12 11 .67% 1 ,644,483.62 6.68%
•
KetGt wrt
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
November 30, 2006
•
•
1
SCARBROUGH
MURTISHAWt CERTIFIED PUBLIC ACCOUNTANTS, P.A.
_ 34 W Qdt Syuam Dr-, Suite 3, Fayetteville, AR 72703 . 2888
Telephone (479) 521-1771 Fix (479) 4420082 %%a,.snspas.com William L. Cxwk 11, CPA
Wesley D. Munishae', CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of November 30, 2006 and for the eleven months then ended in accordance with Statements
on Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements
and, accordingly, do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained
earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
December 6, 2006
•
Members:
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
Fayetteville A & P Commission
Balance Sheet
As of November 30, 2006
•
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 69,627.92
Cash in Mcllroy Bank - A & P General 499,826.66
Cash in Bank of Fayetteville 103,890.63
Cash in Mcllroy Bank - A & P Payroll 14, 179.44
Cash in Bank - Conv & Visitor Bureau 687464.62
Cash in Bank - Clinton House 22,267.56
Clinton House Inventory 2,847.94
Investments 3,4649531 .31
Investment Adjustment to Market (503048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 409798.64
Due from City 93.66
Total Current Assets $ 4,350,247.56
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 206,677.24
Escrow Deposit 13000.00
Equipment 166,502.88
Less: Accumulated Depreciation (195, 104.30)
Net Property and Equipment 188,678.80
Total Assets $ 4,538,926.36
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 40.29
Accounts Payable 1149872.86
Accounts Payable - Parks HMR 6.35
Due to Other Funds 19423.42
Total Current Liabilities $ 1163342.92
Capital
Unrestricted Fund Balance 41l 01 1060.58
Excess Revenues Over (Under) Expenditures 321 ,522.86
Total Capital 4,422,583.44
• Total Liabilities and Capital $ 4.538.926.36
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending November 30, 2006
November 30, 2006 November 30, 2006
Budget Actual
Revenue
HMR Tax Revenue $ 1705780.00 $ 196, 155.33
Prior Year HMR Tax Revenue 0.00 238.00
Other Income 0.00 11000.00
Total Revenue 170,780.00 197,393.33
General Expenditures
See Schedule 53,849.50 68,859.88
Minor Equipment 0.00 31835.88
Other Revenues (Expenditures)
Interest Income - Investments 8,000.00 149099.04
Rent from City 0.00 (62100.00)
Bond Payments - Town Center (559953.00) (54,935.36)
• Arbitrage Expense 0.00 (1 , 125.00)
Total Other Revenues (Expenditures) (479953.00) (48,061 .32)
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 68,977.50 $ 76,636.25
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending November 30, 2006
Month of Month of
November 30, 2006 November 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 5,666.00 $ 5,583.34
PaVroll Taxes Expense 708.00 425.78
Insurance and Health Benefits 750.00 1 ,318.38
408(P) Companv Match 170.00 167.50
Car Allowance 300.00 300.00
Office Expense 0.00 1 ,255.99
Postaqe 1 ,500.00 100.29
Professional Services 1 ,000.00 11350.00
Taxes and Licenses 0.00 25.00
Collection Expense 3,416.00 31927.87
Repairs and Maintenance 4, 166.00 247.50
Advertisinq and Marketinq 33,050.00 23,569.63
Airport Information Booth 0.00 1 ,200.00
Interspace Airport Advertisinq 0.00 1 ,254.01
Website Update 0.00 15,879.63
New Brochures 0.00 5,809.63
Travel and Traininq 0.00 19321 .50
• Depreciation Expense 1 ,665.50 1 ,665.50
Special Projects (See Schedule) 12458.00 3,458.33
Total General Expenditures $ 53,849.50 $ 68,859.88
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending November 30, 2006
Month of Month of
November 30, 2006 November 30, 2006
Budget Actual
Special Projects
Town Center Garden Maintenanc $ 1 ,458.00 $ 11458.33
Chile Pepper Cross Country Fest. 0.00 11000.00
Lewis & Clark Urban Adventure R 0.00 1 ,000.00
Total Special Projects $ 1 ,458.00 $ 3.458.33
•
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 1 ,945,916.00 $ 1 ,785,573.00 $ 1 ,837,547.86 $ 1 ,750,992.84
Prior Year HMR Tax Revenue 0.00 0.00 33,311 .87 0.00
Other Income 0.00 0.00 22.875.00 28.610.00
Total Revenue 1 .945,916.00 1 .785.573.00 1 .893,734.73 1 .779.602.84
General Expenditures
See Schedule 954.516.00 900.156.50 885.444.40 724.926.15
Capital Outlay
Minor Equipment 75.000.00 75.000.00 11 .009.17 19.367.28
Other Revenues (Expenditures)
Interest Income - Checking 0.00 0.00 0.00 21 .25
Interest Income - Investments 100,000.00 90,500.00 149,730.18 120,068.36
CEC Bond Excess 0.00 0.00 0.00 72,559.50
Rent from City 0.00 0.00 (6,100.00) 0.00
• CEC Washington Co. Property Tax 0.00 0.00 0.00 (1 ,617.83)
Bond Payments - Town Center (671 ,376.00) (615,423.00) (608,485.26) (615,680.39)
Arbitrage Expense 0.00 0.00 (5,625.00) (2,945.00)
Transfers to Other Funds (337.138.00) (337,138.00) (260,000.00) (308.500.001
Total Other Revenues
(Expenditures) (908,514.00) (862,061 .00) (730.480.08) (736.094.11 )
Excess Revenues Over
(Under) Expenditures $ 7,886.00 $ (51 ,644.50) $ 266,801 .08 $ 299,215.30
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 68,000.00 $ 620326.00 $ 61 ,416.74 $ 57,522.01
Payroll Taxes Expense 8,500.00 7,788.00 4,868.66 5,043.58
Insurance and Health Benefits 9,000.00 8,250.00 9,790.50 7,427.75
408(P) Company Match 2,040.00 1 ,870.00 2,060.63 1 ,772.70
Car Allowance 3,600.00 3,300.00 3,300.00 3,300.00
Materials and Supplies 1 ,000.00 1 ,000.00 72.87 608.69
Signs 0.00 0.00 577.71 0.00
Office Expense 0.00 0.00 1 ,457.38 30.00
Publications & Dues 1 ,200.00 1 ,200.00 1 ,371 .95 1 ,294.53
Postage 20,000.00 18,500.00 14,334.27 15,137.17
Insurance 2,000.00 2,000.00 0.00 0.00
Insurance 0.00 0.00 2,215.00 1 ,821 .00
Professional Services 12,200.00 11 ,200.00 29,237.00 11 ,475.00
Strategic Planning 0.00 0.00 10495.34 0.00
Taxes and Licenses 0.00 0.00 25.00 268.50
Collection Expense 38,918.00 35,711 .00 37,421 .71 35,019.34
Bond Paying Agent Fees 6,000.00 6,000.00 2,000.00 4,330.00
• Convention Development 0.00 0.00 0.00 3,131 .79
Repairs and Maintenance 50,000.00 45,834.00 7,242.83 2,267.21
Kamensky Fountain Maintenance 5,000.00 5,000.00 7,189.91 3,062.59
Advertising and Marketing 350,000.00 338,947.00 322,059.41 279,298.31
Airport Information Booth 5,200.00 5,200.00 4,800.00 4,800.00
Interspace Airport Advertising 5,622.00 5,622.00 4,847.56 4,931 .40
Website Update 10,000.00 10,000.00 15,929.63 4,463.09
Signage - Tourism 10,000.00 10,000.00 2,297,16 8,899.93
New Brochures 75,000.00 75,000.00 96,032.78 53,958.81
Other Special Projects 0.00 0.00 0.00 1 ,700.00
Travel and Training 2,000.00 2,000.00 3,711 .67 1 ,318.68
Depreciation Expense 19,986.00 18,320.50 18,320.50 18,320.43
Special Projects (See Schedule) 249.250.00 225,088.00 231 .347.99 193.723.64
Total General Expenditures $ 954,516.00 $ 900,156.50 $ 885,444.40 $ 724,926.15
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
• Schedule of Special Projects
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 10,000.00
Bikes, Blues, BBQ 0.00 0.00 0.00 5,000.00
Botanical Garden Society 17,500.00 17,500.00 17,500.00 0.00
Town Center Garden Maintenance 17,500.00 16,038.00 16,041 .63 16,041 .61
Committee for Mardi Gras 11500.00 1 ,500.00 1 ,500.00 0.00
Walton Arts Center 10,000.00 10,000.00 6,723.76 11 ,124.33
Northwest Arkansas B.E.S.T. 0.00 0.00 0.00 500.00
H. S. Coaches Clinic 15,000.00 15,000.00 15,000.00 15,000.00
Saturday of Champions 3,000.00 3,000.00 3,000.00 0.00
State Soccer Championship 1 ,750.00 1 ,750.00 1 ,750.00 1 ,750.00
Holiday Hoops 10,000.00 10,000.00 10,000.00 10,000.00
Joe Martin Stage Race 7,000.00 7,000.00 7,000.00 9,000.00
All Star Games 9,000.00 9,000.00 9,000.00 9,000.00
Brumley Gospel Sing 0.00 0.00 0.00 15,000.00
Lights of The Ozarks - 2004 Budget Carryover 20,000.00 0.00 17,757.60 16,895.30
First Night Fayetteville 2,700.00 0.00 0.00 0.00
Hogeye Marathon & Relays 0.00 0.00 0.00 3,833.58
• America in Bloom 0.00 0.00 0.00 2,000.00
Rural Mountain Producers Exchange 8,000.00 8,000.00 0.00 6,000.00
Ozark Valley Triathlon 2,000.00 2,000.00 2,000.00 3,500.00
American College Theater Festival 0.00 0.00 0.00 6,000.00
Governor's Conference 0.00 0.00 (450.00) 0.00
Chile Pepper Cross Country Fest. 1 ,000.00 1 ,000.00 1 ,000.00 500.00
Lewis & Clark Urban Adventure Race 1 ,000.00 1 ,000.00 1 ,000.00 0.00
Pagnozzi Charities 0.00 0.00 0.00 2,500.00
U A Baseball Regionals 10,000.00 10,000.00 10,000.00 O.00
Walton Arts Center EM. Banners 0.00 0.00 0.00 3,360.37
4th of July Fireworks 10,000.00 10,000.00 10,000.00 5,000.00
Community Access - 25th Anniversary 0.00 0.00 0.00 5,000.00
High School Baseball/Softball Championships 0.00 0.00 0.00 3,000.00
Hogs in Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13
Savor the Flavor 21500.00 2,500.00 2,500.00 2,156.46
Arkansas Music Pavilion 10,000.00 10,000.00 10,225.00 5,000.00
Fayetteville Downtown Partners 15,000.00 15,000.00 15,000.00 20,109.86
Lions 5K Challenge for Sight 0.00 0.00 0.00 500.00
Arkansas Hospitality Fund Drive 2,500.00 2,500.00 2,500.00 2,500.00
National Rabbit Show 2,500.00 2,500.00 2,500.00 0.00
NWA Coaches Clinic 7,000.00 7,000.00 7,000.00 0.00
Ozark Military Museum 5,000.00 5,000.00 5,000.00 0.00
Real Deal on the Hill 7,000.00 7,000.00 7,000.00 0.00
Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00
Walton Arts Center - 'Rain' 10,000.00 10,000.00 10,000.00 0.00
Fayetteville Public Library 1 ,800.00 1 ,800.00 1 ,800.00 0.00
Solar Splash 7,000.00 7,000.00 7,000.00 0.00
TheatreSquared 7.000.00 7.000.00 7.000.00 0.00
Total Special Projects $ 249,250.00 $ 225,088.00 $ 231 ,347.99 $ 193,723.64
•
See Accountants' Compilation Report
7
Fayetteville Town Center
Statement of Revenues and Expenditures
•
One Month Ending November 30, 2006
November 30, 2006 November 30, 2006
Budget Actual
Revenue
Rental Income $ 329539.00 $ 30,996.73
Daily Parking 416.00 470.35
Special Projects 0.00 22041 .01
Sales Tax Expense (1 ,000.00) 0.00
Total Revenue 319955.00 33,508.09
General Expenditures
See Schedule 38,513.76 35,975.59
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 12.00 24.61
• Total Other Revenues (Expenditures) 12.00 24.61
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (6,546.76) $ (2,442.89)
•
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending November 30, 2006
Month of Month of
November 30, 2006 November 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 15,233.00 $ 13,561 .68
Payroll Taxes Expense 2,081 .00 1 ,215.45
Insurance and Health Benefits 1 ,509.34 11286.09
408(P) Company Match 375.00 157.50
Commissions 3,263.00 2,362.72
Materials and Supplies 250.00 191 .58
Office Supplies/Printinq 0.00 161 .53
Credit Card Discounts 85.00 232.68
Office Expense 0.00 73.36
Postage 0.00 4.64
Water 568.00 538.78
Gas 1 ,455.00 3.00
Electricity 4,265.00 4,407.28
Cable 100.00 84.24
Telephone 664.00 648.07
Lonq Distance Telephone 0.00 77.67
Taxes and Licenses 0.00 77.20
• Contract Services 0.00 675.00
Linens 3,000.00 1 ,877. 19
Repairs and Maintenance 4,000.00 1 ,418.09
Depreciation Expense 1 ,665.42 1 ,665.50
Special Projects 0.00 5,256.34
Total General Expenditures $ 38,513.76 $ 35,975.59
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 443,241 .00 $ 409,226.00 $ 388,422.96 $ 315,989.42
Daily Parking 5,000.00 4,576.00 6,088.35 5,349.00
Parking Leases 40,000.00 40,000.00 33,713.67 40,020.74
Other Income 0.00 0.00 1 ,407.00 289.01
Special Projects 10,000.00 10,000.00 10,446.01 5,954.04
Refunds 0.00 0.00 (1 ,212.50) (380.00)
Sales Tax Expense (10,000.00) (10,000.00) (1 ,840.00) (3,237.98)
Total Revenue 488.241 .00 453.802.00 437.025.49 363.984.23
General Expenditures
See Schedule 488.891 .00 449.741 .24 405,464.93 379.693.64
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 150.00 137.00 182.80 159.94
• Total Other Revenues
(Expenditures) 150.00 137.00 182.80 159.94
Excess Revenues Over
(Under) Expenditures $ (500.00) $ 4,197.76 $ 31 ,743.36 $ (15,549.47)
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,798.00 $ 167,563.00 $ 149,732.18 $ 146,996.70
Outside Services 0.00 0.00 313.13 82.60
Payroll Taxes Expense 24,983.00 22,891 .00 14,151 .93 15,411 .13
Insurance and Health Benefits 18,112.16 16,602.82 10,358.14 15,159.22
408(P) Company Match 4,500.00 4,125.00 2,247.14 2,458.86
Commissions 44,324.00 40,923.00 28,222.17 27,362.20
Materials and Supplies 3,000.00 2,750.00 2,874.67 4,036.43
Office Supplies/Printing 1 ,000.00 1 ,000.00 760.73 1 ,131 .36
Credit Card Discounts 1 ,000.00 920.00 1 ,804.65 908.33
Bank Charges 0.00 0.00 23.00 0.00
Office Expense 0.00 0.00 1 ,330.93 0.00
Publications & Dues 250.00 250.00 0.00 0.00
Postage 200.00 200.00 48.28 152.64
Water 6,850.00 6,300.00 6,476.90 6,309.58
Gas 19,500.00 17,705.00 11 ,683.63 9,950.42
Electricity 60,875.00 56,334.00 56,126.86 47,626.40
Cable 1 ,200.00 1 ,100.00 915.96 1 ,273.69
Telephone 8,650.00 7,770.00 7,334.84 7,590.72
• Long Distance Telephone 0.00 0.00 408.88 587.94
Insurance 5,750.00 5,750.00 5,750.00 5,628.00
Taxes and Licenses 2,205.00 2,205.00 1 ,612.20 1 ,535.00
Contract Services 0.00 0.00 675.00 0.00
Linens 22,782.00 20,782.00 20,434.28 15,516.31
Miscellaneous Expense 0.00 0.00 40.00 153.00
Repairs and Maintenance 45,176.71 40,500.71 42,487.85 41 ,938.72
Advertising and Marketing 3,000.00 3,000.00 2,329.35 1 ,193.00
Other Special Projects 0.00 0.00 1 ,846.73 0.00
Travel and Training 750.00 750.00 0.00 0.00
Depreciation Expense 19,985.13 18,319.71 18,320.50 18,319.92
Special Projects 12.000.00 12.000.00 17.155.00 8.371 .47
Total General Expenditures $ 488,891 .00 $ 449,741 .24 $ 405,464.93 $ 379,693.64
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
Statement of Revenues and Expenditures
• One Month Ending November 30, 2006
November 30, 2006 November 30, 2006
Budget Actual
Revenue
General Expenditures
See Schedule 20,950.83 16, 137.24
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 26.93
Total Other Revenues (Expenditures) 25.00 26.93
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (20.925.831 $ (16. 110.31 )
•
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending November 30, 2006
Month of Month of
November 30, 2006 November 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 11 ,240.00 $ 11 ,225.00
Payroll Taxes Expense 1 ,573.00 874.52
Insurance and Health Benefits 1 ,686.25 818.98
408(P) Company Match 337.25 276.76
Materials and Supplies 416.00 0.00
Office Supplies/Printinq 500.00 21 .69
Office Expense 0.00 486.04
Telephone 333.33 364. 18
Rent 700.00 600.00
Convention Development 1 ,666.00 400.00
Repairs and Maintenance 166.00 0.00
Travel and Traininq 9 sas n0 1 .070.07
Total General Expenditures $ 20,950.83 $ 16, 137.24
•
•
See Accountants' Compilation Report
13
Fayetteville Convention and Visitors Bureau
Statement of Revenues and Expenditures
• Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 1 ,000.00 $ 1 ,173.37 $ 1 ,397.00
Partnership Income 4,500.00 4,500.00 61345.42 3,100.00
Special Projects - Sponsorships 0.00 0.00 210.00 2,081 .00
Brumley Shuttle 1 ,000.00 1 ,000.00 0.00 924.00
Other Income 0.00 0.00 0.00 2200.
Total Revenue 6.500.00 6.500.00 7.728.79 7.524.00
General Expenditures
See Schedule 254.568.00 234.059.13 198.908.45 179.853.05
Capital Outlay
Minor Equipment 0.00 0.00 0.00 10.096.89
Other Revenues (Expenditures)
Interest Income - Checking 300.00 275.00 290.80 460.96
Transfers from Other Funds 247.768.00 247.768.00 240.000.00 220.000.00
• Total Other Revenues
(Expenditures) 248.068.00 248.043.00 240.290.80 220.460.96
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 20,483.87 $ 49,111 .14 $ 38,035.02
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 134,900.00 $ 123,640.00 $ 107,283.23 $ 97,166.74
Payroll Taxes Expense 18,886.00 17,303.00 8,508.08 8,505.94
Insurance and Health Benefits 20,235.00 189548.75 12,385.42 13,165.06
408(P) Company Match 4,047.00 3,709.75 20861 .69 2,765.00
Materials and Supplies 5,000.00 4,576.00 702.25 5,467.19
Office Supplies/Printing 2,500.00 2,500.00 1 ,350.08 825.15
Software 1 ,100.00 1 ,100.00 5,500.00 0.00
Update Computers/Added Secret 3,300.00 3,300.00 1 ,097.00 0.00
Credit Card Discounts 0.00 0.00 1 .75 164.34
Office Expense 0.00 0.00 2,453.77 0.00
Publications & Dues 2,000.00 2,000.00 2,624.00 837.00
Postage 200.00 200.00 132.00 626.00
Telephone 4,000.00 3,666.63 3,996.39 3,581 .58
Long Distance Telephone 0.00 0.00 0.00 85.17
Rent 8,400.00 7,700.00 8,352.00 8,400.00
Taxes and Licenses 0.00 0.00 283.50 0.00
Convention Development 20,000.00 18,326.00 13,699.14 19,013.86
• Repairs and Maintenance 2,000.00 1 ,826.00 0.00 330.60
Advertising and Marketing 0.00 0.00 0.00 100.00
Travel and Training 28,000.00 25,663.00 27,204.25 16,849.42
Special Projects 0.00 0.00 473.90 1 .970.00
Total General Expenditures $ 254,568.00 $ 234,059.13 $ 198,908.45 $ 179,853.05
•
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending November 30, 2006
November 30, 2006 November 30, 2006
Budget Actual
Revenue
Admission Revenue $ 6,875.00 $ 330.00
Special Events 250.00 162.00
Gift Shop Sales 229.00 188.29
Sales Tax Expense 688.00 0.00
Gross Revenue 81042.00 680.29
Less Cost of Goods Sold (416.00) (86.37)
Total Revenue 6,250.00 593.92
General Expenditures
See Schedule 6,344.00 11410.40
Capital Outlay
�ther Revenues (Expenditures)
Interest Income - Checking 10.00 7.99
Total Other Revenues (Expenditures) 10.00 7.99
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (84.00) $ (808.49)
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending November 30, 2006
Month of Month of
November 30, 2006 November 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 2,625.00 $ 2,500.00
Payroll Taxes Expense 408.00 191 .26
Insurance and Health Benefits 250.00 241 .06
408(P) Company Match 0.00 75.00
Materials and Supplies 200.00 (1 ,933.39)
Cleanlnq Supplies 0.00 21 .80
Credit Card Discounts 0.00 2.00
Water 40.00 45.40
Gas 53.00 73.28
Electricitv 75.00 68.70
Securitv 35.00 0.00
Telephone 125.00 125.29
Rent 1 ,000.00 0.00
Insurance 50.00 0.00
Repairs and Maintenance 100.00 0.00
Maintenance/Lawn Service 50.00 0.00
Website Update 500.00 0.00
• New Brochures arson o on
Total General Expenditures $ 6.344.00 $ 1 .410.40
•
See Accountants' Compilation Report
17
Clinton House Museum
• Statement of Revenues and Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Admission Revenue $ 82,500.00 $ 75,625.00 $ 4,083.00 $ 543.06
Special Events 1 ,500.00 1 ,500.00 787.00 0.00
Gift Shop Sales 2,750.00 2,521 .00 2,153.73 420.19
Speaker Series 2,500.00 1 ,875.00 0.00 0.00
Other Income 0.00 0.00 100.00 1 ,959.00
Sales Tax Expense (8,250.00) (7,562.00) (392.00) 0.00
Gross Revenue 81 ,000.00 73,959.00 6,731 .73 2,922.25
Less Cost of Goods Sold (5.000.00) (4.582.00) (987.96) -252.11
Total Revenue 76.000.00 69.377.00 5.743.77 2.670.14
General Expenditures
See Schedule 76.120.00 69.777.00 51 .962.07 36.543.03
Capital Outlay
Minor Equipment 0.00 0.00 0.00 590.35
• Other Revenues (Expenditures)
Interest Income - Checking 120.00 110.00 85.58 57.61
Transfers from Other Funds 0.00 0.00 20.000.00 88.500.00
Total Other Revenues
(Expenditures) 120.00 110.00 20.085Z8 88.557.61
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (290.00) $ (26,132.72) $ 54,094.37
•
See Accountants' Compilation Report
18
Clinton House Museum
• Schedule of General Expenditures
Eleven Months Ending November 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 31 ,500.00 $ 28,875.00 $ 27,384.64 $ 14,884.64
Payroll Taxes Expense 4,900.00 4,491 .00 2,185.03 1 ,508.73
Insurance and Health Benefits 3,000.00 2,750.00 2,651 .66 989.48
408(P) Company Match 0.00 0.00 300.00 0.00
Materials and Supplies 2,400.00 2,200.00 562.95 1 ,938.66
Cleaning Supplies 0.00 0.00 21 .80 0.00
Credit Card Discounts 0.00 0.00 75.15 17.87
Water 480.00 440.00 452.70 173.45
Gas 620.00 569.00 689.56 130.42
Electricity 900.00 825.00 758.35 433.25
Security 420.00 385.00 218.00 5,764.70
Telephone 1 ,500.00 1 ,375.00 1 ,269.49 593.42
Rent 12,000.00 11 ,000.00 12,000.00 7,000.00
Insurance 600.00 550.00 0.00 0.00
Taxes and Licenses 0.00 0.00 0.00 50.00
Convention Development 0.00 0.00 0.00 1 ,042.61
Miscellaneous Expense 0.00 0.00 198.72 16.21
• Repairs and Maintenance 1 ,200.00 1 ,100.00 492.57 1 ,478.24
Maintenance/Lawn Service 600.00 550.00 0.00 0.00
Advertising and Marketing 0.00 0.00 2,701 .45 136.80
Website Update 6,000.00 5,500.00 0.00 0.00
New Brochures 10,000.00 9,167.00 0.00 0.00
Special Projects (See Schedule) 0.00 0.00 0.00 384.55
Total General Expenditures $ 76,120.00 $ 69,777.00 $ 51 ,962.07 $ 36,543.03
•
See Accountants' Compilation Report
19
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