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HomeMy WebLinkAbout2006-10-09 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, October 9, 2006, at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
October 9, 2006 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for September 11 , 2006 regular monthly meeting
And for September 26 special meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements — Wes Murtishaw, Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
• D. CVB Report — Allyson Twiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Joseph Barnes
G. Advertising Agency Report — Brian Clark
III. Old Business
A. Purchase of Building at 21 S. Block
N. New Business
A. Set date for Funding Requests for 2007
V. Adjourn
•
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
• September 11 , 2006
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, David McGeady,
Robert Rhoads and Maudie Schmitt.
Commissioners Absent: None
Staff Present: Marilyn Heifner, Allyson Twiggs, Joseph Bames and Willistine Smith
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on September 11 , 2006 at the Fayetteville Town Center at 2:00
p.m.
NEW COMMISSIONER INTRODUCED
Robert Rhoads was introduced as a new A & P Commissioner, replacing Don Marr.
MINUTES
Moved by Davis, second by Schmitt to approve the minutes of the August 14, 2006, regular
meeting. Motion carried.
• HMR REVENUES
Total collections of HMR tax for July was $ 160,067, a 4.40% decrease over last July. Year to
date collections were $ 1 ,354,426, a 5 .70% increase. Monthly hotel revenue was down 9.98%.
Restaurant collections show an 11 .05% increase this July over last July. And year to date,
restaurant collections are up 6.58%.
FINANCIAL REPORT
In the absence of a representative from Scarbrough & Murtishaw, Marilyn reviewed financials
for August 2006. Davis moved, Schmitt seconded to approve August financial statements.
Motion carried.
CITY ATTORNEY
City Attorney Kit Williams reported that the prosecutor had a banner month in collection
$ 17,941 .34 in overdue HMR taxes. Year to date collections for the prosecutor's office are
$71 ,058.47, which is 6% more than collected for all of 2005 .
DIRECTOR'S REPORT
Inquiry responses reversed the declining trend in August. Internet inquiries still increase at a
• large percentage rate. Marilyn discussed her activities which were described in the agenda.
CVB REPORT
Allyson reported that the CVB has surpassed the $ 100,000 goal for booking reservations on
Travel Hero. An estimated $ 103,777 has been booked for the year.
• Julie has three motor coaches coming in for day trips. Shelly is attending the CAPPA meeting in
San Antonio. They are bringing 1 ,000 to people for the 2007 convention.
TOWN CENTER REPORT
Willistine Smith reported a 5% increase in Town Center collections over last August with
$30,288.43 collected. Collections year-to-date are up 26%. Year-to-date sales are up 36%.
CLINTON HOUSE MUSUEM
Joseph Barnes reported that the Clinton House Museum has 73 guests in August. Some of those
were the result of the Buy One, Get one Free Promotion.
AGENCY REPORT
Brian Clark has presented ideas for the Clinton House Museum website to Marilyn and Allyson
this morning. The Fayetteville Tourism website is also under redesign.
• NEW BUSINESS
CVB Offices
After discussion of the future growth of the CVB, it was moved by Davis, second by Schmitt to
have Marilyn investigate potential sites for CVB offices. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heif ��J
Executive Director
ADVERTISING AND PROMOTION COMMISSION
SPECIAL MEETING
• September 26, 2006
Commissioners Present: Bob Davis, Pat Gazzola, David McGeady, and Maudie Schmitt.
Commissioners Absent: Dan Coody, Neal Crawford, and Robert Rhoads.
Staff Present: Marilyn Heifner and Allyson Twiggs
Chairman Pat Gazzola called a special meeting of the Fayetteville Advertising and Promotion
Commission to order on September 26, 2006 at the Fayetteville Town Center at 9:00 a.m.
Marilyn presented results of investigation of office space for the CVB. The following criteria
was used in the selection:
1 . Each employee needed their own offices
2. Ability to have a space for an additional staff person in 2007
3 . Ability to have a tourist information office which could accommodate a retail space
for Fayetteville items.
The following sites were discussed: .
Chamber of Commerce in Old Post office building - rental
10 N. Block (Sound Warehouse present location) - rental
224 N. Block (Chadd Mason office) - rental
• 21 S. Block (Bath Junkie Location) - purchase
Marilyn recommended purchase of the 21 S. Block location which would allow the CVB to
establish their own identity and better serve the tourism public. Anticipated changes to the
building and furniture would cost around $ 100,000 in order for the CVB to move in.
Funds are currently available for the purchase.
After discussion, Schmitt moved for the Advertising and Promotion Commission to purchase the
building at 21 S. Block for $ 1 ,075,000 contingent on an inspection and an appraisal of at least
$ 1 ,075,000. Second by McGeady. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
•
• Advertising and Promotion Commission
For month of September 2006
Current Year HMR Collected (2120.0912 .4101 .00) $ 169,465.19
Prior Year Collected (2120.0912.4101 .01 ) $ 262.66
Checking Interest Revenue (2120.0912.4705.00) $ 6.37
Garner Investment Interest Revenue (2120.0912.4708.00) $ 14,409.01
Total Revenues $ 184,143.23
Annual Bond Audit Expense (2120.9120.7602 .60) $
Collection Expense (2120.9120.5333.00) $ (3,394.56)
Bank of OK Quarterly Fee (2120.9120.7602.60) $
Town Center Bond Payment (2120.9120.7602.60) $ (55,354.99)
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (589749.55)
• Total Check to A&P $ 125,393.68
•
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• HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change 2006 % change
Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.28%
Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 0.64%
Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73%
Mar 15,371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 18,941 .34 -0.50%
Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37%
May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% 22,796.50 2.00%
Jun 18,530.45 229917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78%
Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26% 169804.33 -9.98%
Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% 17,513.64 -6.67%
Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76%
Oct 25,183.66 24,314.01 -3.45% 22,729.73 7.44%
Nov 160468.24 169294.83 1 .05% 17,073.24 4.78%
191 ,214.95 2189627.08 14.34% 2289272.45 4.41 % 160,058.88 -4.13%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 112, 143.74 122,970.98 9.65% 137,855.28 12.10% 153,658.60 11 .46%
• Jan 104, 133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73%
Feb 99,436. 17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5.10%
Mar 113,299.12 125,141 .62 10.45% 140, 166.43 12.00% 153,462. 15 9.48%
Apr 108, 157.35 123,732.13 14.40% 137,712.38 11 .30% 143,149.32 7.57%
May 114,543.92 126,572.41 10.50% 1409966.98 11 .37% 166,542.00 18.14%
Jun 111 t410.87 128,880.12 15.68% 164,369.25 27.54% 1399677.98 -15.31 %
Jul 109,920.03 127,161 .30 15.68% 1369906.50 7.66% 152,031 .25 11 .05%
Aug 117,824.90 126,217.05 7.12% 139,830.39 10.78% 143,807.38 2.84%
Sep 112,098.50 1341327.89 19.83% 1431215.20 6.61 %
Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04%
Nov 104,084.85 118,147.51 13.51 % 133,691 .45 13.16%
113349424.93 19500,094.85 12.42% 1 ,675,216.12 11 .67% 1 ,328,706.01 6,16%
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
September 30, 2006
•
•
SCARBROUGH
MURT'ISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A.
34 W Colt Square Dr., Suite 3, Fayetteville, AR 72703 . 2888
Telephone (479) 521-1771 F= (479) 442-0082 www.s-mcpas.com William L Cook 11, CPA
Waley D. Murtishaw, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas _
We have compiled the accompanying . balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of September 30, 2006 and for the nine months then ended in accordance with Statements
on Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements . .
and, accordingly, do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained
earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the users conclusions about the entity's assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
October 5, 2006
Members:
American Imtimte of CPAs Private Compania Practice Section Arkansas Society of CPAs
Fayetteville A & P Commission
Balance Sheet
As of September 30, 2006
•
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 631971 .74
Cash in Mcllroy Bank - A & P General 376,794.75
Cash in Bank of Fayetteville 103,890.63
Cash in Mcllroy Bank - A & P Payroll 14,005.49
Cash in Bank - Conv & Visitor Bureau 1029405.78
Cash in Bank - Clinton House 81062.01
Clinton House Inventory 3,065.38
Investments 31464,531 .31
Investment Adjustment to Market (50,048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 40,798.64
Due from City 93.66
Total Current Assets $ 412419338.57
Property,-Plant, & Equipment at Cost - `
Furniture and Fixtures 9,602.98
• Building Additions 206,677.24
Escrow Deposit 11000.00
Equipment 1669502.88
Less: Accumulated Depreciation (1882442.30)
Net Property and Equipment 195,340.80
Total Assets $ 4.436.679.37
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 94.42
Accounts Payable 114,872.86
Accounts Payable - Parks HMR 6.35
Due to Other Funds 3,317.46
Total Current Liabilities $ 1189291 .09
Capital
Unrestricted Fund Balance 49101 ,060.58
Excess Revenues Over (Under) Expenditures 217,327.70
Total Capital 41318,388.28
Total Liabilities and Capital $ 4,436.679.37
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending September 30, 2006
September 30, 2006 September 30, 2006
Budget Actual
Revenue . .
HMR Tax Revenue $ 162,215.00 $ 160,066.76
Other Income 0.00 122250.00
Total Revenue 162,215.00 1723316.76
General Expenditures
See Schedule 55,002.50 155,042.30
Other Revenues (Expenditures)
Interest Income - Investments 82000.00 13,467.88
Bond Payments - Town Center (559953.00) (55,354.99)
Arbitrage Expense . _ 0.00 (1 , 125.00)
Transfers to Other Funds 0.00 (120,000.00)
• Total Other Revenues (Expenditures) (47,953.00) (163,012. 11 )
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 59.259.50 $ (145,737.65)
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending September 30, 2006
Month of Month of
September 30, 2006 September 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 5,666.00 $ 5,583.34
Pavroll Taxes Expense 708.00 425.78
Insurance and Health Benefits 750.00 11282.98
408(P) Companv Match 170.00 167.50
Car Allowance 300.00 300.00
Signs 0.00 577.71
Postaqe 19500.00 615.92
Insurance 0.00 2,215.00
Professional Services 1 ,000.00 (650.00)
Collection Expense 3,244.00 3,201 .34
Bond Pavinq Aqent Fees 0.00 21000.00
Repairs and Maintenance 41166.00 21776.70
Advertisinq and Marketinq 17,375.00 65,540.81
Website Update 0.00 50.00
New Brochures 0.00 _ 34,241 .97
Travel and Traininq 19000.00 0.00
Depreciation Expense 1 ,665.50 1465.50
• Special Projects (See Schedule) 17,458.00 35,047.75
Total General Expenditures $ 55.002.50 $ 155.042.30
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending September 30, 2006
Month of Month of
September 30, 2006 September 30, 2006
Budget Actual
Special Projects
Town Center Garden Maintenanc $ 11458.00 $ 11458.33
Walton Arts Center 0.00 31974.27
Holiday Hoops 0.00 10,000.00
Lights of The Ozarks - 2004 Bud 0.00 17,757.60
Rural Mountain Producers Excha 89000.00 0.00
Lewis & Clark Urban Adventure R 11000.00 0.00
Walton Arts Center Ext. Banners 0.00 (3,974.27)
Savor the Flavor 0.00 21500.00
Fayetteville Downtown Partners 0.00 51831 .82
TheatreSquared 7,000.00 0.00
Faith in Action 0.00 (2,500.00)
Total Special Projects $ 17.458.00 $ 35.047.75
•
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 1 ,945,916.00 $ 11445,468.00 $ 1 ,504,738.55 $ 11419,452.50
Other Income n.00 0.00 18.000.00 28.610.00
Total Revenue 1 .945,916.00 1 .445,468.00 1 .522,738.55 1 .448,062.50
General Expenditures
See Schedule 954.516.00 762.286.50 748.862.28 611 .985.14
Capital Outlay
Minor Equipment 75.000.00 75.000.00 7.173.29 12.581 .13
Other Revenues (Expenditures)
Interest Income - Investments 100,000.00 74,000.00 121 ,215.76 95,094.90
CEC Bond Excess 0.00 0.00 0.00 72,559.50
Bond Payments - Town Center (671 ,376.00) - . _ _ _ (503,517.00) - - (498,194.91 ) (504,292.86)
Arbitrage Expense 0.00 0.00 (41500.00) (Q945.00)
Transfers to Other Funds (337,138.00) (337,138.00) (240,000.00) (308.500.001
• Total Other Revenues
(Expenditures) (908.514.001 (766.655.00) (621 ,479.151 (648,083.46)
Excess Revenues Over
(Under) Expenditures $ 7,886.00 $ (158,473.50) $ 145,223.83 $ 175,412.77
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 68,000.00 $ 50,994.00 $ 50,250.06 $ 46,871 .65
Payroll Taxes Expense 8,500.00 6,372.00 4,017.10 3,943.50
Insurance and Hea@h Benefits "' 91000.00 - - 6,750.00 71171 .44 61077.25
408(P) Company Match 2,040.00 11530.00 1 ,715.83 1 ,406.20
Car Allowance 3,600.00 _ 2,700.00 21700.00 2,700.00
Materials and Supplies 1 ,000.00 500.00 0.00 550.61
Signs 0.00 0.00 577.71 0.00
Office Expense 0.00 0.00 121 .14 30.00
Publications & Dues 11200.00 11200.00 776.95 11044.53
Postage 20,000.00 15,000.00 12,933.66 12,582.81
Insurance 2,000.00 0.00 0.00 0.00
Insurance 0.00 0.00 21215.00 0.00
Professional Services 12,200.00 9,200.00 11 ,712.00 9,475.00
Strategic Planning 0.00 0.00 1 ,495.34 0.00
Taxes and Ucenses 0.00 0.00 0.00 268.50
Collection Expense 382918.00 ' 28,908.00 30,099.28 - 28,388.54
Bond Paying Agent Fees 61000.00 4,500.00 2,000.00 4,330.00
• Convention Development 0.00 0.00 0.00 3,131 .79
Repairs and Maintenance 50,000.00 37,502.00 61770.33 2,267.21
Kamensky Fountain Maintenance 5,000.00 21500.00 7,189.91 31062.59
Advertising and Marketing 350,000.00 288,154.00 269,639.37 226,001 .80
Airport Information Booth 5,200.00 3,900.00 3,600.00 41800.00
Interspace Airport Advertising 5,622.00 4,215.00 31593.55 31698.55
Websfte Update 10,000.00 10,000.00 50.00 4,463.09
Signage - Tourism 10,000.00 10,000.00 2,297.16 5,150.88
New Brochures 75,000.00 57,000.00 88,152.42 49,384.46
Other Special Projects 0.00 0.00 0.00 1 ,700.00
Travel and Training 21000.00 22000.00 1 ,979.96 1 ,234.08
Depreciation Expense 19,986.00 14,989.50 14,989.50 140989.43
Special Projects (See Schedule) 249.250.00 204.372.00 222.814.57 174.432.67
Total General Expenditures $ 954,516.00 $ 762286.50 $ 748,862.28 $ 611 ,985.14
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
. Schedule of Special Projects
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 10,000.00
Botanical Garden Society 17,500.00 17,500.00 17,500.00 0.00
Town Center Garden Maintenance 17,500.00 13,122.00 13,124.97 13,124.97
Committee for Mardi Gras 10500.00 1 ,500.00 1 ,500.00 0.00
Walton Arts Center 10,000.00 10,000.00 6,723.76 71750.00
H. S. Coaches Clinic 15,000.00 15,000.00 15,000.00 15,000.00
Saturday of Champions 3,000.00 31000.00 31000.00 0.00
State Soccer Championship 1 ,750.00 1 ,750.00 11750.00 11750.00
Holiday Hoops 10,000.00 10,000.00 102000.00 0.00
Joe Martin Stage Race 7,000.00 79000.00 71000.00 91000.00
All Star Games 91000.00 9,000.00 9,000.00 9,000.00
Brumley Gospel Sing 0.00 0.00 0.00 15,000.00
Lights of The Ozarks - 2004 Budget Carryover 20,000.00 0.00 17,757.60 14,895.30
First Night Fayetteville 21700.00 0.00 0.00 0.00
Hogeye Marathon & Relays 0.00 - 0.00 _ 0.00 _ 3,833.58
America in Bloom 0.00 0.00 0.00 2,000.00
• Rural Mountain Producers Exchange 8,000.00 8,000.00 0.00 6,000.00
Ozark Valley Triathlon 2,000.00 2,000.00 2,000.00 31500.00
American College Theater Festival 0.00 0.00 0.00 6,000.00
Governor's Conference 0.00 0.00 (450.00) 0.00
Chile Pepper Cross Country Fest. 11000.00 0.00 0.00 0.00
Lewis & Clark Urban Adventure Race 1 ,000.00 1 ,000.00 0.00 0.00
Pagnozzi Charities 0.00 0.00 0.00 2,500.00
U A Baseball Regionals 10,000.00 100000.00 10,000.00 0.00
Walton Arts Center Ext. Banners 0.00 0.00 0.00 3,360.37
4th of July Fireworks 100000.00 10,000.00 10,000.00 10,000.00
Community Access - 25th Anniversary 0.00 0.00 0.00 5,000.00
High School Baseball/Softball Championships 0.00 0.00 0.00 3,000.00
Hogs In Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13
Savor the Flavor 2,500.00 2,500.00 2,500.00 21156.46
Arkansas Music Pavilion 10,000.00 10,000.00 10,225.00 51000.00
Fayetteville Downtown Partners 15,000.00 0.00 13,183.24 20,109.86
Lions SK Challenge for Sight 0.00 0.00 0.00 500.00
Arkansas Hospitality Fund Drive 21500.00 2,500.00 2,500.00 21500.00
National Rabbit Show 21500.00 2,500.00 2,500.00 0.00
NWA Coaches Clinic 7,000.00 7,000.00 7,000.00 0.00
Ozark Military Museum 5,000.00 59000.00 5,000.00 0.00
Real Deal on the Hill 79000.00 7,000.00 70000.00 0.00
Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00
Walton Arts Center - 'Rain" 10,000.00 10,000.00 10,000.00 0.00
Fayetteville Public Library 11800.00 0.00 0.00 0.00
Solar Splash 7,000.00 7,000.00 71000.00 0.00
TheatreSquared 7.000.00 7.000.00 7.000.00 0.00
Total Special Projects $ 249,250.00 $ 204,372.00 $ 222,814.57 $ 174,432.67
•
See Accountants' Compilation Report
7
Fayetteville Town Center
• Statement of Revenues and Expenditures
One Month Ending September 30, 2006
September 30, 2006 September 30, 2006
Budget Actual
Revenue -Rental Income $ 48,665.00 $ 50,248.74
Daily Parking 416.00 1 ,084.00
Total Revenue 49,081 .00 519332.74
General Expenditures
See Schedule 45,005.77 41 ,895.75
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 12.00 20.01
Total Other Revenues (Expenditures) 12.00 20.01
• Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 4.087.23 $ 9.457.00
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending September 30, 2006
Month of Month of
September 30, 2006 September 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 15,233.00 $ 13, 130.43
Pavroll Taxes Expense 2,081 .00 1 ,281 . 10
Insurance and Health Benefits 1 ,509.34 1 ,435.95
408(P) Company Match — 375.00 157.50
Commissions 4,866.00 31373.30
Materials and Supplies 250.00 0.00
Office Supplies/Printing 250.00 0.00
Credit Card Discounts 85.00 85.82
Office Expense 0.00 112.25
Water 396.00 459.37
Gas 724.00 42.52
Electricity 5,445.00 6,002.43
Cable 100.00 84.24
Telephone 776.00 632.35
. Lonq Distance Telephone 0.00 122.24 ,
Insurance-' " - 51750.00 51750.00 -
Linens 1 ,500.00 1 ,020.82
• Repairs and Maintenance 4,000.00 4,693.20
Other Special Projects 0.00 11846.73
Depreciation Expense 1 _RRS 43 1 -665 50
Total General Expenditures $ 45.005.77 $ 41 .895.75
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental Income $ 443,241 .00 $ 333,520.00 $ 321 ,829.72 $ 259,696.76
Daily Parking 51000.00 31744.00 41556.00 3,903.00
Parking Leases 401000.00 30,000.00 26,913.67 30,292.49
'Other Income 0.00 0.00 10367.00 289.01
Special Projects 10,000.00 0.00 4,543.00 773.94
Refunds 0.00 0.00 (1 ,212.50) (380.00)
Sales Tax Expense (100000.00) (91000.00) (1 ,339.00) (91193.00)
Total Revenue 488.241 .00 358.264.00 356.657.89 285.382.20
General Expenditures
See Schedule 488.891 .00 361 .128.72 327.609.41 310.701 .27
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 150.00 112.00 135.22 127.58
• Total Other Revenues
(Expenditures) 150.00 112.00 135.22 127.58
Excess Revenues Over
(Under) Expenditures $ (500.00) $ (2,752.72) $ 29,183.70 $ (25,191 .49)
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Nine Months Ending September 30, 2006
2008
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,798.00 $ 137,097.00 $ 122,864.44 $ 120,799.52
Outside Services 0.00 0.00 313.13 82.60
Payroll Taxes Expense 24,983.00 180729.00 11 ,657.47 12,847.08
Insurance and Health Benefits 18,112.16 13,584.14 7,831 .56 12,414.48
408(P) Company Match 41500.00 _ 3,375.00 19932.14 2,006.34
Commissions 44,324.00 33,344.00 22,447.09 20,226.20
Materials and Supplies 3,000.00 2,250.00 21429.76 31569.29
Office Supplies/Prinfing 1 ,000.00 900.00 599.20 507.06
Credit Card Discounts 1 ,000.00 755.00 1 ,253.08 635.36
Bank Charges 0.00 0.00 23.00 0.00
Office Expense 0.00 0.00 681 .72 0.00
Publications & Dues 250.00 250.00 0.00 0.00
Postage 200.00 200.00 43.64 152.64
Water 6,850.00 51102.00 5,324.72 51265.57
Gas n . -,.,:.,:..,.••....• - _ - 19,500.00 15,495.00 11 ,125.62 9,442.73
Electricity 60,875.00 47,471 .00 47,303.60 39,991 .15
Cable 1 ,200.00 900.00 747.48 1 ,028.98
• Telephone 8,650.00 61450.00 5,922.27 61371 .02
Long Distance Telephone 0.00 0.00 331 .21 304.73
Insurance 51750.00 51750.00 5,750.00 51628.00
Taxes and Licenses 21205.00 2,205.00 11535.00 1 ,535.00
Linens 22,782.00 15,782.00 141485.82 12,195.24
Miscellaneous Expense 0.00 0.00 40.00 153.00
Repairs and Maintenance 45,176.71 32,000.71 34,625.18 35,941 .36
Advertising and Marketing 3,000.00 21000.00 21329.35 11193.00
Other Special Projects 0.00 0.00 1 ,846.73 0.00
Travel and Training 750.00 500.00 0.00 0.00
Depreciation Expense 19,985.13 14,988.87 14,989.50 14,988.92
Special Projects 12.000.00 2.000.00 9.176.70 3.422.00
Total General Expenditures $ 488,891 .00 $ 361 ,128.72 $ 327,609.41 $ 310,701 .27
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
. Statement of Revenues and Expenditures
One Month Ending September 30, 2006
September 30, 2006 September 30, 2006
Budget Actual
Revenue
General Expenditures
See Schedule 20,450.83 27,267.93
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 27.79
Total Other Revenues (Expenditures) 25.00 120,027.79
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (2Q425.83) $ " 92.759.86
•
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending September 30, 2006
Month of Month of
September 30, 2006 September 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 11 ,240.00 $ 11 ,225.00
Pavroll Taxes Expense 1 ,573.00 874.52
Insurance and Health Benefits 1 ,686.25 761 .48
408(P) Company Match 337.25 276.76
Materials and Supplies 416.00 0.00
Software 0.00 59500.00
Telephone 333.33 363.81
Rent 700.00 700.00
Convention Development 1 ,666.00 451 .92
Repairs and Maintenance 166.00 0.00
Travel and Traininq 9.333.00 7. 114.44
Total General Expenditures $ 20.450.83 27.267.93
•
•
See Accountants' Compilation Report
13
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 500.00 $ 975.00 $ 0.00
Partnership Income 4,500.00 4,500.00 5,945.42 - 39100.00
Special Projects - Sponsorships 0.00 0.00 210.00 2,081 .00
Brumley Shuttle 1 ,000.00 11000.00 0.00 924.00
Other Income 0.00 0.00 0.00 22.00
Total Revenue 6,500.00 6.000.00 7.130.42 6.127.00
General Expenditures
._ See Schedule 254.568.00 192.657.47 164.279.17 149.237.27
Capital Outlay
Minor Equipment 0.00 0.00 0.00 10.096.89
Other Revenues (Expenditures)
Interest Income - Checking 300.00 225.00 229.75 424.91
Transfers from Other Funds 247.768.00 247,768,00 240.000.00 220.000.00
• Total Other Revenues
(Expenditures) 248.068.00 247.993.00 240.229.75 220.424.91
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 61 ,335.53 $ 83,081 .00 $ 67,217.75
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Nine Months Ending September 30, 2006
2606
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 134,900.00 $ 101 ,160.00 $ 84,833.23 $ 79,500.06
Payroll Taxes Expense 18,886.00 14,157.00 6,759.04 7,161 .22
Insurance and Health Benefits 200235.00 15,176.25 10,776.26 10,754.94
408(P) Company Match 4,047.00 31035.25 21308.17 2,235.00
Materials and Supplies 5,000.00 31744.00 702.25 51276.76
Office Supplies/Printing - 21500.00 2,000.00 11282.61 825.15
Software 1 ,100.00 1 ,100.00 5,500.00 0.00
Update Computers/Added Secret 3,300.00 3,300.00 1 ,097.00 0.00
Credit Card Discounts 0.00 0.00 - - 1 .75 - - - 164.34
Office Expense 0.00 0.00 1 ,387.51 0.00
Publications & Dues 2,000.00 21000.00 2,624.00 837.00
Postage 200.00 200.00 132.00 626.00
Telephone 4,000.00 2,999.97 3,284.54 2,553.28
Long Distance Telephone 0.00 0.00 0.00 85.17
Rent .. • - .. 8,400.00 : . 6,300.00 .79052.00 7,000.00
Taxes and Licenses " - - ' 0.00 - - 0.00 283.50 0.00
Convention Development 20,000.00 14,994.00 11 ,444.73 169170.26
• Repairs and Maintenance 2,000.00 11494.00 0.00 235.22
Advertising and Marketing 0.00 0.00 0.00 100.00
Travel and Training 28,000.00 20,997.00 24,336.68 13,742.87
Special Projects 0.00 0.00 473.90 1 .970.00
Total General Expenditures $ 254,566.00 $ 192,657.47 $ 164,279.17 $ 149,237.27
•
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending September 30, 2006
September 30, 2006 September 30,2006
Budget Actual
Revenue
Admission Revenue $ 61875.00 $ 553.00
Special Events 250.00 0.00
Gift Shop Sales 230.00 322.88
Gross Revenue 71355.00 875.88
Less Cost of Goods Sold (418.00) (148. 11 )
Total Revenue 61249.00 727.77
General Expenditures
See Schedule 6,343.00 3,440.32
Capital Outlay
•Other Revenues (Expenditures)
Interest Income - Checking 10.00 3.34
Total Other Revenues (Expenditures) 10.00 3.34
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (84.00) $ (2,709.21 )
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending September 30, 2006
Month of Month of
September 30, 2006 September 30, 2006
Budget Actual
General Expenditures
Salaries & Wages $ 2,625.00 $ 21500.00
Payroll Taxes Expense 409.00 191 .26
Insurance and Health Benefits 250.00 241 .06
408(P) Company Match 0.00 75.00
Materials and Supplies 200.00 48.46
Credit Card Discounts 0.00 1 .25
Water 40.00 66.46
Gas 51 .00 24.92
Electricity 75.00 144.36
Security 35.00 21 .80
Telephone 125.00 125.75
Rent 11000.00 0.00
Insurance 50.00 0.00
Repairs and Maintenance 100.00 0.00
Maintenance/Lawn Service 50.00 0.00
Website Update 500.00 0.00
New Brochures 83100 0.00
• Total General Expenditures $ 6.343.00 $ 3.440.32
•
See Accountants' Compilation Report
17
Clinton House Museum
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Admission Revenue $ 82,500.00 $ 61 ,875.00 $ 3,160.00 $ 0.00
Special Events 1 ,500.00 1 ,000.00 625.00 0.00
Gift Shop Sales 2,750.00 2,063.00 11679.72 0.00
Speaker Series 21500.00 11250.00 0.00 0.00
Other Income 0.00 0.00 100.00 359.00
Gross Revenue 89,250.00 66,188.00 5,564.72 359.00
Less Cost of Goods Sold (5.000.00) (3.750.00) (770.52) 0.00
Total Revenue 76.000.00 56.251 .00 4.547.20 359.00
General Expenditures
See Schedule 76.120.00 57.091 .00 44.779.01 28.620.02
Capital Outlay
— Minor Equipment 0.00 0.00 0.00 267.44
• Other Revenues (Expenditures)
Interest Income - Checking 120.00 90.00 70.98 40.09
Total Other Revenues
(Expenditures) 120.00 90.00 70.98 86.540.09
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (750.00) $ (400160.83) $ 60,011 .63
•
See Accountants' Compilation Report
18
Clinton House Museum
• Schedule of General Expenditures
Nine Months Ending September 30, 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 31 ,500.00 $ 23,625.00 $ 22,384.64 $ 10,000.00
Payroll Taxes Expense 4,900.00 3,675.00 11802.51 1 ,135.04
Insurance and Health Benefits 3,000.00 29250.00 2,169.54 0.00
408(P) Company Match 0.00 0.00 190.00 0.00
.. Materials and Supplies 2,400.00 1 ,800.00 506.34 11938.66
Credit Card Discounts 0.00 0.00 53.84 0.00
Water 480.00 360.00 354.55 104.19
Gas 620.00 465.00 592.48 74.23
Electricity 900.00 675.00 610.06 316.84
Security 420.00 315.00 196.20 5,721 .10
Telephone 11500.00 19125.00 1 ,018.68 400.96
Rent 12,000.00 91000.00 123000.00 73000.00
Insurance 600.00 450.00 0.00 0.00
Taxes and Licenses 0.00 0.00 0.00 50.00
- _-'_ _Miscellaneous Expense 0.00 0.00 _198.72 16.21
Repairs and Maintenance 11200.00 - - 900.00 0.00 11478.24
Maintenance/Lawn Service 600.00 450.00 0.00 0.00
• Advertising and Marketing 0.00 0.00 2,701 .45 0.00
Website Update 6,000.00 4,500.00 0.00 0.00
New Brochures 10,000.00 7,501 .00 0.00 0.00
Special Projects (See Schedule) 0.00 0.00 0.00 384.55
Total General Expenditures $ 76,120.00 $ 57,091 .00 $ 44,779.01 $ 28,620.02
•
See Accountants' Compilation Report
19
FAYET' T'EVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WAITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
CC: Casey Jones, City Prosecutor
FROM: Kit Williams, City Attorney
9
DATE: October 4, 2006
RE: Overdue HMR tax collection
The City Prosecutor' s Office collected $1 ,664.00 in September to
bring the year to date total of overdue FUVIR taxes collected to $72,722.47.
• This is $5 ,595 .03 more than was collected throughout all of last year. To
date the City Prosecutor has collected slightly more than $8,000.00 per
month throughout 2006.
The best news is old news. Virtually all of our hotels and restaurants
continue to voluntarily and promptly remit to the City the HMR taxes
collected from their customers.
air
t CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E-mail: hotcheck&i.fayetteville.arms
140 W. ROCK
BRIAN THOMAS
FAYET7EVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (478) 5754377
MEMOiiO (479) 575-9378
1�il�'1 (478) 575-9374
(479) 575-9375
Hot Checks: (479) 575-9254
FAX # : (479) 575-8373
TO: K. Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: October 4, 2006
RE: Status of Active ][ VIR cases
1 . Alligator Ray's Steve Woodard Active Criminal Summons
• 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Wan-ant
3 . Baskin Robbins Robert Szlemko FTAS Wan-ant
4. Bensons Kevin/Brittany Benson TD: 10/25/06
5. Bo's Muddy Water, Inc. Paul J. Hickman Criminal Summons Filed
6. Bourbon Boys Brad C. Murphey TD 11/01 /06
Steven T. Wilkerson Active FTAS warrant
7. Butcher Block Gary Bell TD: 11/1/06
8. Corky's Ben Clark Pd. $ 150 TD: 12/13/06
9. Fn3lati Cafe Todd/Mary McNeill Paid $250 —TD: 10/18/06
10. Fuzzy's Restaurant Frank Giardino Active Criminal Summons
11 . JR's Dickson Theater Benton Bandy TD: 10/11/06 — Paid $678.00
Wade Ogle TD: 10/11/06
•