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HomeMy WebLinkAbout2006-09-11 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, September 11 , 2006, at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION September 11 , 2006 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Introduce New Commissioner — Robert Rhoads III. Reports A. Approval of Minutes for August 14, 2006 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw 3. Update from City Attorney re: delinquent tax collection efforts • C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark IV. Old Business V. New Business VI. Adjourn • • ADVERTISING AND PROMOTION COMMISSION March 21 , 2005 PAT GAZZOLA (term expires 4/1/06), chairman Catfish Hole 356 E. Fairway Lane (P. O. Box 1152) Fayetteville, AR 72702- 1152 479-521 -7008 (b) cell 841 -0938 479-443-7577 (h) 479-521 -4946 (FAX) DAVID MCGEADY, chairman (term expires 4/1/08) Radisson Fayetteville 70 N. East Avenue Fayetteville, AR 72701 479-442-5555 (b) 479-442-2105 (FAX) dmceeady(@favradisson.com BOB DAVIS (term expires 4/1/09) 1163 Montview Dr Fayetteville, AR 72701 479-521 -2233 (b) 479-442-5950 (h) bdavisP,,easoninsurance.com • MAUDIE SCHMITT (term expires 4/1/09) Caf6 Rue Orleans 905 Eden Circle Fayetteville, AR 72701 479-443-2777 cell 409-6230 NEAL CRAWFORD — (term expires 4/01/07) Jose's 324 W. Dickson Fayetteville, AR 72701 479-521 -0194 (b) cell 283-6526 479-444-6616 (h) DAN COODY, MAYOR (term indefinite — appointed 1/03) 113 W. Mountain Fayetteville, AR 72701 479-575-8330 (b) 479-443-6758 (h) 479-575-8257 (FAX) dcoodv(a')ci .fayettevi I le.ar.us ROBERT RHOADES (term indefinite — appointed 9/06) 3168 Skillern Road Fayetteville, AR 72701 479-973-5202 • r ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • August 14, 2006 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, and Maudie Schmitt. Commissioners Absent: Don Marr and David McGeady Staff Present: Marilyn Heifner, Allyson Twiggs, Joseph Barnes and Willistine Smith Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on August 14, 2006 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Davis, second by Schmitt to approve the minutes of the June 12, 2006, regular meeting. Motion carried. HMR REVENUES Total collections of HMR tax for June was $ 171 ,098.40, a 5. 13% increase over last June. Total collections for July were $172,905, a -4.51 % decrease. Year to date collections show an increase of 7.23%. Hotel revenue year to date shows a decrease of -2.90%. Restaurant collections show • a 5.95% increase year to date. FINANCIAL REPORT Wes Murtishaw reviewed financials for June and July 2006. Davis moved, Coody seconded to approve June financial statements. Motion carred. Davis moved, Coody seconded to approve July financials. Motion carried. CITY ATTORNEY City Attorney Kit Williams reported that the prosecutor continued his excellent collection efforts of overdue HMR taxes. He collected $3,336.83 in June and $8,363. 12 in July. Year to date collections for the prosecutor's office are $53, 117. 13 . DIRECTOR'S REPORT Inquiry responses continue to show decline from high last year. Internet inquiries still increase at a large percentage, up for June and July. New Visitor's Guide was distributed. Marilyn discussed her activities which were described in • the agenda. Moved by Coody, second by Davis to approve Executive Director's report. Motion carried. CVB REPORT Allyson distributed Travel Hero report. She has help U of Abid on the 2008- 10 Indoor Track • Championships and has also bid on the July 07 Slow Pitch World Championships. Julie Pennington has taken over group tours and is working with Theatre Squared in producing a program for groups. We have placed an ad in the paper for a marketing assistant. Paradiso (CVB computer booking software) has a housing bureau program which would allow the CVB to book group rooms for events such as Real Deal on the Hill and ball tournaments. Moved by Davis, second by Schmitt to purchase the software component for $5500 and a $750 annual fee. CVB will then get a referral fee from the hotels. Allyson has met with the hotels and 80% agreed to participate. Motion carried. TOWN CENTER REPORT Willistine Smith reported that the Town Center has collected $241 ,292.44 for rentals, incidentals and service charges year to date. This reflects a 29% increase over last year. Town Center has reached 54.5% of the 2006 goal ($443,241 .00). CLINTON HOUSE MUSUEM Joseph Barnes said that the Billgrimage passports have arrived. The Museum hosted a reception for the Cancer summit. Biggest news was that Senator Clinton visited the house. Joseph • attended a Rotary meeting and Chamber chat to encourage visitors to the Clinton House Museum. AGENCY REPORT Brian Clark reported that the website was getting over 1 ,000 unique visits per day. He commended Allyson and Marilyn for working with the agency to produce the Visitor Guide. It was a coordinated effort. The agency is gearing up for fall with the Chuck Barrett promotions. Work on the new website "experience Fayetteville.com" will begin shortly. NEW BUSINESS Contract for Accounting Moved by Davis, second by Schmitt to approve an amended contract for accounting services with Scarbrough and Murtishaw for $ 1 ,350. Motion carried. Town Center Landscaping Contract Moved by Davis, second by Coody to approve new contract with Fayetteville Parks and Recreation for landscaping services at the Town Center to recover actual costs of service. Approximate costs will be $ 1 ,465 per month. Motion carried. DON MARR RESIGNATION • Pat Gazzola thanked Don Marr for his service on the A & P Commission. He noted Marr's expertise in the executive director salary survey and in the strategic planning session. ARKANSAS FALLEN SOLDIER'S MEMORIAL Mayor Coody asked for permission from the Veterans of Foreign Wars to put a flag and • memorial stone in front of the Town Center. Flag would be lighted. A small plaque would be put on memorial stone with fallen soldier's name. A flag ceremony would be held once a month and flag and name plaque would be presented to fallen soldier's family. Commissioners agreed to concept. Marilyn will work with Veterans of Foreign War. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • • Advertising and Promotion Commission For month of August 2006 Current Year HMR Collected (2120.0912.4101 .00) $ 159,866.76 Prior Year Collected (2120.0912.4101 .01 ) $ 200.00 Checking Interest Revenue (2120.0912.4705.00) $ 9.94 Garner Investment Interest Revenue (2120.0912 .4708.00) $ 13,457.94 Total Revenues $ 1739534.64 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3,201 .34) Bank of OK Quarterly Fee (2120.9120.7602 .60) $ (1 ,125.00) Town Center Bond Payment (2120.9120.7602.60) $ (55,354.99) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (59,681 .33) • Total Check to A&P $ 113,853.31 • 0 0 0 0 0 0 0 0 • � W M V a r .�- In Iq OA � o N C 0 tCL U n r1 n m (n n m O N N O co M O M O a 0 9W C n r C-4 F LL r M 2 0 0 0 0 o e o 0 0 0 0 0 e e e e e e e o e e e e ] m r0 M M r O n aD V M O O ^ O /D >- N a0 O Oi cG OD li O) tC O N N C L d U W a M WxLn ° O n (o M M O) DNr n N Of Or Or V O O F u) M N in 0 w 0 0 w n co O W N p p = p • o o e o 0 0 o e o 0 0 0 e e o e e e e e ep d N r%: 00 n N W r r r r N N C L d U O N N ("1 OI (D n OD n O W to A N OM1 ONE O V OI (n O (`N7 � coM x1n Of O 01 In Of N (o O h OD OD {{pp .3 F M N M 7 O V (n a O N (0 m (n N F- K N (/i 64� p N p w p p p w � N 0 0 0 o e o 0 y e e o 0 0 0 0 > M qq � N0LOMMOOO (0 O (o O } N N Q Q cNi N V- V O r%: n V N N N 0 CV) Va 0 N W W NG (o r 1n Of m (D (n CO O N 1n A O W N O OD O (O m n (0 O (o N O � C W N 01 Nm (D qt (n O1 (D � OD N ( ) W d M O Ld r,: IA 01 N O N N (D OD O .(S N N N M M t+1 (n M N to Q O N H 2 N p p p p p p p p p p N y M = N W • >y ~ p p y E LL Z N W T C o $ m 0 L n y 2 E OE1 u K -•r` 0 c a 'C C 5 Ol 9) 0 d H U li Q Q � V Z OW HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change 2006 % change Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.28% Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 0.64% Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 16,006.58 -10.73% Mar 15,371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 189941 .34 -0.50% Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% 19,000.83 -0.37% May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% 22,796.50 2.00% Jun 181530.45 . 22,917.75 23.67% 22,690.02 -0.99% 22,060.53 -2.78% Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26% 169804.33 -9.98% Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% Sep 16,875.70 21 ,910.18 29.83% 21 ,524.09 -1 .76% Oct 251183.66 24,314.01 -3.45% 22,729.73 7.44% Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78% 191 ,214.95 2189627.08 14.34% 2289272.45 4.41 % 142,545.24 -3.79% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change • Dec 112, 143.74 122,970.98 9.65% 1379855.28 12.10% 153,658.60 11 .46% Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73% Feb 99,436.17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5.10% Mar 113,299.12 125,141 .62 10.45% 140,166.43 12.00% 153,462.15 9.48% Apr 108,157.35 123,732. 13 14.40% 137,712.38 11 .30% 143,149.32 7.57% May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% 166,542.00 18.14% Jun 111 t410.87 128,880. 12 15.68% 164,369.25 27.54% 139,677.98 -15.31 % Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66% 152,031 .25 11 .05% Aug 117,824.90 126,217.05 7.12% 139,830.39 10.78% Sep 112,098.50 134,327.89 19.83% 143,215.20 6.61 % Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% Nov 104,084.85 118,147.51 13.51 % 133,691 .45 13. 16% 11334,424.93 11500,094.85 12.42% 1 ,675,216.12 11 .67% 1 ,184,898.63 6.58% • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements August 31 , 2006 • • SCARBROUGH SL MURTISHAWt CERnFIBD PUBLIC ACCOUNTANTS, P.A. j 34 W Colt Square Dr., Suite 3, Fayetteville, AR 72703 - 2888 Telephone (479) 521.1771 Fu (479) 442-0082 www.amcpas mm William L Cook 11, CPA Wesley D. Murtishaw, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of August 31 , 2006 and for the eight months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. • Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas September 6, 2006 • Members American Institute of CPAs Private Compania Practice Section Arkansas Society of CPAs Fayetteville A & P Commission Balance Sheet As of August 31 , 2006 • ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 53,034.88 Cash in Mcllroy Bank - A & P General 521 ,884.60 Cash in Bank of Fayetteville 103,890.63 Cash in Mcllroy Bank - A & P Payroll 13,733.40 Cash in Bank - Conv & Visitor Bureau 91674.62 Cash in Bank - Clinton House 102623. 11 Clinton House Inventory 31213.49 Investments 314649531 .31 Investment Adjustment to Market (50,048.14) Accounts Receivable 1133767.32 Accrued Interest Receivable 40,798.64 Due from City 93.66 Total Current Assets $ 41285, 197.52 Property, Plant, & Equipment at Cost Furniture and Fixtures 9,602.98 • Building Additions 2061677.24 Equipment 166,502.86 Less: Accumulated Depreciation (185,111 .30) Net Property and Equipment 197,671 .80 Total Assets $ 4,482,869.32 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 54.37 Accounts Payable 1149872.86 Accounts Payable - Parks HMR 6.35 Due to Other Funds 31317.46 Total Current Liabilities $ 118,251 .04 Capital Unrestricted Fund Balance 41 101 v06O.58 Excess Revenues Over (Under) Expenditures 263,557.70 Total Capital I 4,364,618.28 Total Liabilities and Capital $ 4,482.869.32 • See Accountants' Compilation Report 1 Fayetteville A & P Commission • Statement of Revenues and Expenditures One Month Ending August 31 , 2006 August 31 , 2006 August 31 , 2006 Budget Actual Revenue HMR Tax Revenue $ 167,448.00 $ 172,904.56 Total Revenue 167,448.00 172,904.56 General Expenditures See Schedule 98,280.50 46.345. 14 Minor Equipment 0.00 21794.36 Other Revenues (Expenditures) Interest Income - Investments 81500.00 13,831 .90 Bond Payments - Town Center (55,953.00) (55,354.99) Transfers to Other Funds (89,370.00) 0.00 • Total Other Revenues (Expenditures) (136,823.00) (41 ,523.09) Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (67.655.501 $L. 82.241 .97 • See Accountants' Compilation Report 2 Fayetteville A & P Commission • Schedule of General Expenditures One Month Ending August 31 , 2006 Month of Month of August 31 , 2006 August 31 , 2006 Budget Actual General Expenditures Salaries & Wages $ 5,666.00 $ 5,583.34 Pavroll Taxes Expense 708.00 425.78 Insurance and Health Benefits 750.00 1 ,318.38 408(P) Company Match 170.00 167.50 Car Allowance 300.00 300.00 Publications & Dues 0.00 165.00 Postaqe 1 ,500.00 2,356.71 Professional Services 11000.00 31350.00 Collection Expense 3,349.00 39458.09 Repairs and Maintenance 4, 167.00 851 .90 Advertisinq and Marketinq 55,547.00 1 ,850.00 Airport Information Booth 0.00 11200.00 Interspace Airport Advertisinq 0.00 1 ,127.85 Signage - Tourism 0.00 526.08 Depreciation Expense 1 ,665.50 1 ,665.50 Special Projects (See Schedule) 23,458.00 21 ,999.01 • Total General Expenditures $ 98,280.50 $ 46.345. 14 • See Accountants' Compilation Report 3 Fayetteville A & P Commission • Schedule of Special Projects One Month Ending August 31 , 2006 Month of Month of August 31 , 2006 August 31 , 2006 Budget Actual Special Projects Town Center Garden Maintenanc $ 1 ,458.00 $ 1 ,458.33 Walton Arts Center 10,000.00 0.00 Ozark Valley Triathlon 2,000.00 0.00 Arkansas Music Pavilion 0.00 110,000.00 Fayetteville Downtown Partners 0.00 31540.68 Walton Arts Center - "Rain' 101000.00 0.00 TheatreSquared 0.00 7.000.00 Total Special Projects $ 23.458.00 $ 21 ,999.01 • • See Accountants' Compilation Report 4 Fayetteville A & P Commission • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue H MR Tax Revenue $ 1 ,945,916.00 $ 1 ,283,253.00 $ 11344,671 .79 $ 112521004.70 Other Income 0.00 (1.00 5.750.00 28.610.00 Total Revenue 1 .945,916.00 1 .283.253.00 1 .350,421 .79 1 .280.614.70 General Expenditures See Schedule 964.516.00 717.284.00 593.819.98 485.538.34 Capital Outlay Minor Equipment 75.000.00 75.000.00 7.173.29 9.186.80 Other Revenues (Expenditures) Interest Income - Investments 100,000.00 66,000.00 107,747.88 83,568.31 CEC Bond Excess 0.00 0,00 0.00 72,559.50 Bond Payments - Town Center (671 ,376.00) (447,564,00) (442,839.92) (448,260.32) Arbitrage Expense 0.00 0.00 (31375.00) 0.00 Transfers to Other Funds (337.138.00) (337,138.00) (120.000.00) (308.500.001 • Total Other Revenues (Expenditures) (908.514.00) (718.702.00) (458.467.04) (600,632.51 ) Excess Revenues Over (Under) Expenditures $ (29114.00) $ (227,733.00) $ 290,961 .48 $ 185,257.05 • See Accountants' Compilation Report 5 Fayetteville A & P Commission • Schedule of General Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 68,000.00 $ 45,328.00 $ 44,666.72 $ 41 ,546.47 Payroll Taxes Expense 8,500.00 59664.00 31591 .32 31537.48 Insurance and Heafth Benefits 9,000.00 61000.00 51888.46 5,419.70 408(P) Company Match 2,040.00 1 ,360.00 1 ,548.33 1 ,246.44 Car Allowance 31600.00 21400.00 21400.00 2,400.00 Materials and Supplies 11000.00 500.00 0.00 550.61 Office Expense 0.00 - 0.00 121 .14 30.00 Publications & Dues 1 ,200.00 1 ,200.00 776.95 1 ,044.53 Postage 20,000.00 13,500.00 12,317.74 10,926.99 . Insurance 2,000.00 0.00 0.00 0.00 Professional Services 12,200.00 81200.00 12,362.00 8,475.00 Strategic Planning 0.00 0.00 1 ,495.34 0.00 Taxes and Licenses 0.00 0.00 0.00 268.50 Collection Expense 38,918.00 25,664.00 26,897.94 25,039.58 Bond Paying Agent Fees 6,000.00 4,500.00 0.00 41330.00 Convention Development 0.00 0.00 0.00 11131 .79 Repairs and Maintenance 50,000.00 33,336.00 3,993.63 2,267.21 • Kamensky Fountain Maintenance 51000.00 2,500.00 71189.91 21218.93 Advertising and Marketing 350,000.00 270,779.00 204,098.56 170,910.34 Airport Information Booth 5,200.00 31900.00 3,600.00 31600.00 Interspace Airport Advertising 5,622.00 4,215.00 3,593.55 2,465.70 Website Update 100000.00 10,000.00 0.00 41463.09 Signage - Tourism 101000.00 10,000.00 2,297.16 1 ,207.11 New Brochures 75,000.00 57,000.00 53,910.45 48,853.21 Other Special Projects 0.00 0.00 0.00 1 ,700.00 Travel and Training 20000.00 11000.00 11979.96 1 ,234.08 Depreciation Expense 19,986.00 13,324.00 13,324.00 139323.93 Special Projects (See Schedule) 259.250.00 196.914.00 187.766.82 127.347.65 Total General Expenditures $ 964,516.00 $ 717,284.00 $ 593,819.98 $ 485,538.34 • See Accountants' Compilation Report 6 Fayetteville A & P Commission • Schedule of Special Projects Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual Special Projects AlrMuseum $ 5,000.00 $ 51000.00 $ 50000.00 $ 0.00 Botanical Garden Society 17,500.00 17,500.00 17,500.00 0.00 Town Center Garden Maintenance 17,500.00 11 ,664.00 11 ,666.64 11 ,666.64 Committee for Mardi Gras 1 ,500.00 1 ,500.00 10500.00 0.00 NCAA Indoor Track & Field/SEC 100000.00 10,000.00 0.00 0.00 Walton Arts Center 20,000.00 20,000.00 21749.49 79750.00 H. S. Coaches Clinic 15,000.00 15,000.00 15,000.00 15,000.00 Saturday of Champions 31000.00 3,000.00 3,000.00 0.00 State Soccer Championship 11750.00 11750.00 19750.00 11750.00 Holiday Hoops 10,000.00 10,000.00 0.00 0.00 Joe Martin Stage Race 7,000.00 71000.00 7,000.00 91000.00 All Star Games 90000.00 91000.00 9,000.00 9,000.00 Lights of The Ozarks - 2004 Budget Carryover 20,000.00 0.00 0.00 14,895.30 First Night Fayetteville 21700.00 0.00 0.00 0.00 Hogeye Marathon & Relays 0.00 0.00 0.00 3,833.58 America In Bloom 0.00 0.00 0.00 21000.00 Rural Mountain Producers Exchange 8,000.00 0.00 0.00 61000.00 Ozark Valley Triathlon 2,000.00 2,000.00 2,000.00 30500.00 Amedcan College Theater Festival 0.00 0.00 0.00 6,000.00 Governor's Conference 0.00 0.00 (450.00) 0.00 Chile Pepper Cross Country Fest. 11000.00 0.00 0.00 0.00 Lewis & Clark Urban Adventure Race 11000.00 0.00 0.00 0.00 Pagnozzi Charities 0.00 0.00 0.00 2,500.00 U A Baseball Regionals 0.00 0.00 10,000.00 0.00 Walton Arts Center EM. Banners 0.00 0.00 3,974.27 0.00 4th of July Fireworks 10,000.00 10,000.00 10,000.00 10,000.00 Community Access - 25th Anniversary 0.00 0.00 0.00 5,000.00 High School Baseball/Softball Championships 0.00 0.00 0.00 3,000.00 Hogs In Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13 Savor the Flavor 2,500.00 2,500.00 0.00 0.00 Arkansas Music Pavilion 10,000.00 10,000.00 10,225.00 0.00 Fayetteville Downtown Partners 15,000.00 0.00 79351 .42 10,000.00 Lions 5K Challenge for Sight 0.00 0.00 0.00 500.00 Arkansas Hospitality Fund Drive 21500.00 21500.00 2,500.00 2,500.00 National Rabbit Show 2,500.00 2,500.00 2,500.00 0.00 NWA Coaches Clinic 71000.00 7,000.00 7,000.00 0.00 Ozark Military Museum 51000.00 51000.00 5,000.00 0.00 Real Deal on the Hill 7,000.00 71000.00 7,000.00 0.00 Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00 Welton Arts Center - 'Rain' 10,000.00 1 %000.00 100000.00 0.00 Fayetteville Public Library 11800.00 0.00 0.00 0.00 Solar Splash 7,000.00 7,000.00 71000.00 0.00 TheatreSquared 7,000.00 0.00 71000.00 0.00 Faith In Action 0.00 0.00 2.500.00 0.00 Total Special Projects $ 259,250.00 $ 196,914.00 $ 187,766.82 $ 127,347.65 • See Accountants' Compilation Report 7 Fayetteville Town Center • Statement of Revenues and Expenditures One Month Ending August 31 , 2006 August 31 , 2006 August 31 , 2006 Budget Actual Revenue Rental Income $ 38,262.00 $ 30,485.26 Daily Parking 416.00 300.00 Sales Tax Expense 0.00 (684.00) Total Revenue 38,678.00 30, 101 .26 General Expenditures See Schedule 39,015.78 30,225.99 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 13.00 17.06 Total Other Revenues (Expenditures) 13.00 17.06 • Excess Revenues Over Excess Revenues Over (Under) Expenditures $_ (324.78 $ (107.67) • See Accountants' Compilation Report 8 Fayetteville Town Center • Schedule of General Expenditures One Month Ending August 31 , 2006 Month of Month of August 31 , 2006 August 31 , 2006 Budget Actual General Expenditures Salaries & Wages $ 15,233.00 $ 13,497.93 Payroll Taxes Expense 2,081 .00 1 , 147. 19 Insurance and Health Benefits 11509.35 (1 ,397.21 ) 408(P) Company Match 375.00 315.02 Commissions 31826.00 1 ,269. 13 Materials and Supplies 250.00 754.03 Office Supplies/Printinq 0.00 92. 14 Credit Card Discounts 80.00 100.35 Office Expense 0.00 168.95 Publications & Dues 125.00 0.00 Water 470.00 691 .74 Gas 782.00 60.10 Electricity 5,743.00 6,303.03 Cable 100.00 84.24 Telephone 776.00 721 .80 Long Distance Telephone 0.00 70.78 Taxes and Licenses 0.00 35.00 • Linens 1 ,500.00 1 ,411 .36 Repairs and Maintenance 4,500.00 3,234.91 Depreciation Expense 1 _RRS.44 1 SR5.50 Total General Expenditures $ 39,015.78 $ 30.225.99 See Accountants' Compilation Report 9 Fayetteville Town Center • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Rental Income $ 443,241 .00 $ 284,855.00 $ 271 ,580.98 $ 216,163.36 Daily Parking 5,000.00 3,328.00 3,472.00 3,489.00 Parking Leases 40,000.00 30,000.00 26,913.67 30,292.49 Other Income 0.00 0.00 1 ,367.00 289.01 Special Projects 101000.00 0.00 41543.00 773.94 Refunds 0.00 0.00 (11212.50) (380.00) Sales Tax Expense (10,000.00) (91000.00) (1 ,339.00) (9,193.00) Total Revenue 488 241 .00 309 183.00 305.325.15 241 .434.80 General Expenditures See Schedule 488.891 .00 316.122.95 285.713.66 274.029.07 Capital Outlay Other Revenues (Expenditures) Interest Income • Checking 150.00 100.00 115.21 117.05 • Total Other Revenues (Expenditures) 150.00 100.00 115.21 117.05 Excess Revenues Over (Under) Expenditures $ (500.00) $ (6,839.95) $ 19,726.70 $ (32,477.22) • See Accountants' Compilation Report 10 Fayetteville Town Center • Schedule of General Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 182,798.00 $ 121 ,864.00 $ 109,734.01 $ 108,016.75 Outside Services 0.00 0.00 313.13 82.60 Payroll Taxes Expense 24,983.00 16,648.00 10,376.37 11 ,702.72 Insurance and Health Benefits 18,112.16 12,074.80 6,395.61 11 ,087.71 408(P) Company Match 4,500.00 31000.00 1 ,774.64 1 ,780.08 Commissions 44,324.00 28,478.00 19,073.79 18,079.45 Materials and Supplies 3,000.00 21000.00 21429.76 2,924.90 Office SupplieslPrinting 10000.00 650.00 599.20 507.06 Credit Card Discounts 19000.00 670.00 11167.26 526.46 Bank Charges 0.00 0.00 23.00 0.00 Office Expense 0.00 0.00 569.47 0.00 Publications & Dues 250.00 250.00 0.00 0.00 Postage 200.00 200.00 43.64 152.64 Water 6,850.00 49706.00 4,865.35 4,645.95 Gas 19,500.00 14,771 .00 11 ,083.10 9,387.88 Electricity 60,875.00 42,026.00 41 ,301 .17 34,913.94 Cable 1 ,200.00 800.00 663.24 652.32 • Telephone 8,650.00 51674.00 5,289.92 5,674.26 Long Distance Telephone 0.00 0.00 208.97 304.73 Insurance 51750.00 0.00 0.00 0.00 Taxes and Licenses 2,205.00 2,205.00 1 ,535.00 1 ,535.00 Linens 22,782.00 14,282.00 13,465.00 11 ,276.32 Miscellaneous Expense 0.00 0.00 40.00 153.00 Repairs and Maintenance 45,176.71 28,000.71 299931 .98 32,686.88 Advertising and Marketing 3,000.00 2,000.00 2,329.35 1 ,193.00 Travel and Training 750.00 500.00 0.00 0.00 Depreciation Expense 19,985.13 13,323.44 13,324.00 13,323.42 Special Projects 12,D00.00 2.000.00 9.176.70 3.422.00 Total General Expenditures $ 488,891 .00 $ 316,122.95 $ - 285,713.66 $ 274,029.07 • See Accountants' Compilation Report 11 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures One Month Ending August 31 , 2006 August 31 , 2006 August 31 , 2006 Budget Actual Revenue Partnership Income $ 0.00 $ 1 ,045.42 Brumley Shuttle 1 ,000.00 0.00 Total Revenue 1 ,000.00 1 ,045.42 General Expenditures See Schedule 20,450.83 16,722.81 Capital Outlay Other Revenues (Expenditures) Interest Income - Checking 25.00 7.82 Total Other Revenues (Expenditures) 25.00 7.82 • Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (19,425.83) $ (15,669.57) • See Accountants' Compilation Report 12 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures One Month Ending August 31 , 2006 Month of Month of August 31 , 2006 August 31 , 2006 Budget Actual General Expenditures Salaries & Wages $ 11 ,240.00 $ 9,871 .24 Payroll Taxes Expense 19573.00 758.78 Insurance and Health Benefits 1 ,686.25 818.98 408(P) Companv Match 337.25 119.24 Materials and Supplies 416.00 0.00 Office Supplies/Printinq 0.00 62.99 Office Expense 0.00 851 .71 Telephone 333.33 257.87 Rent 700.00 752.00 Convention Development 1 ,666.00 891 . 10 Repairs and Maintenance 166.00 0.00 Travel and Traininq 9 33300 9.338.40 Total General Expenditures $ 20.450.83 $ 16.722.81 • • See Accountants' Compilation Report 13 Fayetteville Convention and Visitors Bureau • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Bus Tours $ 13000.00 $ 500.00 $ 975.00 $ 0.00 Partnership Income 4,500.00 4,500.00 51945.42 3,100.00 Special Projects - Sponsorships 0.00 0.00 210.00 21081 .00 Brumley Shuttle _ 1 .000.00 1 .000.00 0.00 924.00 Total Revenue 6.500.00 6.000.00 7.130.42 6.105.00 General Expenditures See Schedule 254.568.00 172.206.64 137.011 .24 134.952.82 Capital Outlay Minor Equipment 0.00 0.00 0.00 10.096.89 Other Revenues (Expenditures) Interest Income - Checking 300.00 200.00 201 .96 396.65 Transfers from Other Funds 247.768.00 247.768.00 120.000.00 220.000.00 Total Other Revenues • (Expenditures) 248.068.00 247.968.00 120.201 .96 220.396.65 Excess Revenues Over (Under) Expenditures $ 0.00 $ 81 ,761 .36 $ (90678.86) $ 819451 .94 • See Accountants' Compilation Report 14 Fayetteville Convention and Visitors Bureau • Schedule of General Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries & Wages $ 134,900.00 $ 89,920.00 $ 73,608.23 $ 70,666.72 Payroll Taxes Expense 18,886.00 12,584.00 5,884.52 6,488.86 Insurance and Health Benefits 20,235.00 133490.00 101014.78 9,623.88 408(P) Company Match 4,047.00 2,698.00 2,031 .41 1 ,970.00 Materials and Supplies 51000.00 31328.00 702.25 41983.69 Office Supplies/Printing 2,500.00 2,000.00 1 ,282.61 825.15 Software 1 ,100.00 17100.00 0.00 0.00 Update Computers/Added Secret 3,300.00 3,300.00 11097.00 0.00 Credit Card Discounts 0.00 0.00 1 .75 164.34 Office Expense 0.00 0.00 1 ,387.51 0.00 Publications & Dues 21000.00 2,000.00 21624.00 837.00 Postage 200.00 200.00 132.00 626.00 Telephone 41000.00 2,666.64 21920.73 29235.69 Long Distance Telephone 0.00 0.D0 0.00 85.17 Rent 8,400.00 51600.00 60352.00 61300.00 Taxes and Licenses 0.00 0.00 283.50 0.00 Convention Development 20,000.00 139328.00 10,992.81 15,970.26 • Repairs and Maintenance 2,000.00 1 ,328.00 0.00 235.22 Advertising and Marketing 0.00 0.00 0.00 100.00 Travel and Training 28,000.00 18,664.00 17,222.24 11 ,870.84 Special Projects 0.00 0.00 473.90 1 .970.00 Total General Expenditures $ 254,568.00 $ 172,206.64 $ 137,011 .24 $ 134,952.82 • See Accountants' Compilation Report 15 Clinton House Museum • Statement of Revenues and Expenditures One Month Ending August 31 , 2006 August 31 , 2006 August 31 , 2006 Budget Actual Revenue Admission Revenue $ 61875.00 $ 195.00 Special Events 250.00 0.00 Gift Shop Sales 230.00 90.40 Gross Revenue 79355.00 285.40 Less Cost of Goods Sold (416.00) (41 .47) Total Revenue 61252.00 114.93 General Expenditures See Schedule 6,344.00 32471 .88 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 10.00 4.48 Total Other Revenues (Expenditures) 10.00 4.48 Excess Revenues Over Excess Revenues Over (Under) Expenditures $ (82.00) $ (3.352.47) • See Accountants' Compilation Report 16 Clinton House Museum • Schedule of General Expenditures One Month Ending August 31 , 2006 Month of Month of August 31 , 2006 August 31 , 2006 Budget Actual General Expenditures Salaries & Wages $ 2,625.00 $ 2,500.00 Payroll Taxes Expense 408.00 191 .26 Insurance and Health Benefits 250.00 241 .06 408(P) Company Match 0.00 115.00 Materials and Supplies 200.00 46.89 Credit Card Discounts 0.00 15.20 Water 40.00 45.09 Gas 53.00 23.80 Electricity 75.00 145.25 Security 35.00 21 .80 Telephone 125.00 126.53 Rent 1 ,000.00 0.00 Insurance 50.00 0.00 Repairs and Maintenance 100.00 0.00 Maintenance/Lawn Service 50.00 0.00 Website Update 500.00 0.00 New Brochures nss n0 n on • Total General Expenditures $ 6.344.00 $ 3.471 .88 • See Accountants' Compilation Report 17 Clinton House Museum • Statement of Revenues and Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Totals Year to Date Year to Date Budget Budget Actual Actual Revenue Admission Revenue $ 82,500.00 $ 55,000.00 $ 21607.00 $ 0.00 Special Events 11500.00 750.00 625.00 0.00 Gift Shop Sales 2,750.00 1 ,833.00 1 ,356.84 0.00 Speaker Series 2,500.00 1 ,250.00 0.00 0.00 Other Income 000 O.no 100.00 loom Gross Revenue 89,250.00 58,833.00 4,688.84 100.00 Less Cost of Goods Sold (5.000.00) (3.332.00) (622.41 ) 0.00 Total Revenue 76.000.00 50.002.00 3.819.43 100.00 General Expenditures See Schedule 76.120.00 50.748.00 41 .338.69 24.221 .59 Capital Outlay Other Revenues (Expenditures) • Interest Income - Checking 120.00 80.00 67.64 18.02 Total Other Revenues (Expenditures) 120.00 80.00 67.64 88.518.02 Excess Revenues Over (Under) Expenditures $ 0.00 $ (666.00) $ (37,451 .62) $ 64,396.43 • See Accountants' Compilation Report 18 Clinton House Museum • Schedule of General Expenditures Eight Months Ending August 31 , 2006 2006 Annual Year to Date 2006 2005 2006 Accumulated Total Year to Date Year to Date Budget Budget Actual Actual General Expenditures Salaries 6 Wages $ 31 ,500.00 $ 211000.00 $ 19,884.64 $ 7,500.00 Payroll Taxes Expense 4,900.00 3,266.00 11611 .25 851 .28 Insurance and Health Benefits 3,000.00 21000.00 11928.48 0.00 408(P) Company Match 0.00 0.00 115.00 0.00 Materials and Supplies 2,400.00 11600.00 457.88 1 ,488.66 Credit Card Discounts 0.00 0.00 52.59 0.00 Water 480.00 320.00 288.09 70.92 Gas 620.00 414.00 567.56 49.12 Electricity 900.00 600.00 465.70 231 .39 Security 420.00 280.00 174.40 51699.30 Telephone 10500.00 11000.00 892.93 328.85 Rent 12,000.00 8,000.00 12,000.00 71000.00 Insurance 600.00 400.00 0.00 0.00 Taxes and Licenses 0.00 0.00 0.00 50.00 Miscellaneous Expense 0.00 0.00 198.72 0.00 Repairs and Maintenance 19200.00 800.00 0.00 567.52 Maintenance/Lawn Service 600.00 400.00 0.00 0.00 • Advertising and Marketing 0.00 0.00 2,701 .45 0.00 Website Update 6,000.00 4,000.00 0.00 0.00 New Brochures 10,000.00 61668.00 0.00 0.00 Special Projects (See Schedule) 0.00 0.00 0.00 364.55 Total General Expenditures $ 76,120.00 $ 50,748.00 $ 41 ,338.69 $ 24,221 .59 • See Accountants' Compilation Report 19 FAYETTEVILLE THE CITY OF FAYETTEVIIEE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY 4a4 DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney DATE: September 5, 2006 RE: Overdue HMR tax collection The City Prosecutor' s Office had a banner month in collecting $17,941 .34 in overdue HMR taxes. Some involved cases in which the • restaurant owner had just been arraigned, some cases involved trial dates for September or October, and some only required the Prosecutor' s letter. The year to date total is $71 ,058.47, which is 6% more than we collected for all of 2005 ($67, 127.44).