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HomeMy WebLinkAbout2006-06-12 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, June 12, 2006 at
2:00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
June 12, 2006 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for May 8, 2006 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw
3 . Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVB Report — Allyson Twiggs
• E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Joseph Barnes
G. Advertising Agency Report — Brian Clark
III. Old Business
IV. New Business
V. Adjourn
•
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
• May 8, 2006
Commissioners Present: Neal Crawford, Pat Gazzola, Don Marr, David McGeady and Maudie
Schmitt.
Commissioners Absent: Dan Coody and Bob Davis
Staff Present: Marilyn Heifner and Willistine Smith
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on May 8, 2006 at the Fayetteville Town Center at 1 :45 p.m.
FUNDING REQUESTS
After discussion of funding requests, the following grants were awarded:
Airfest 2006 0
Arkansas Air Museum 0
Botanical Garden Society of the Ozarks $ 175500
Champions for Kids 0
Chili Pepper Cross Country Festival $ 1 ,000
Fayetteville Public Library $ 1 ,800
First Night $2,700
Lewis and Clark Urban Adventure Race $ 1 ,000
• Lights of the Ozarks $20,000
Lions 5K Run 0
Ozark Military Museum 0
Pagnozzi Charities 0
Solar Splash $75000
TheatreSquared $79000
Walton Arts Center $ 10,000
NCAA Regional Sponsorship $ 107000
TOTAL $789000
MINUTES
Moved by Schmitt, second by Crawford to approve the minutes of the April 10, 2006, regular
meeting. Motion carried.
HMR REVENUES
Total collections of HMR tax for April was $ 174,063, a 9. 15% increase over a year ago. Year to
date collections show an increase of 10.67%. Hotel revenue decreased 0.60% in April
collections and restaurants had a 19.89% increase. Year to date, hotels collected $61 ,848.45, a
• decrease of 4.45% and restaurants collected $585,747.59 a 10. 14% increase.
FINANCIAL REPORT
Larry Bilbrey reviewed financials for April, 2006. Commissioners McGeady and Marr asked for
• a month to month comparison of budget numbers for all entities.
Clinton House income, visitors, and budget were discussed. Moved by McGeady, second by
Marr approve the financial reports. Motion carried.
CITY ATTORNEY
City Attorney Kit Williams reported that the prosecutor collected almost $9,887.43 this month.
Year to date collections for the prosecutor's office for first 4 months are $39,225.43.
Commissioner Schmitt asked about delinquent figures for Powerhouse. Kit Williams will talk to
accounting and prosecutor about them.
Accounting will also be asked to see if closed restaurants can be taken off of the list.
DIRECTOR'S REPORT
Inquiry responses for the month are off 34% for the year. Internet inquiries still increase at a
large percentage, up 71 % year to date.
CVB REPORT
Allyson is attending training in Las Vegas. Marilyn reported that the CVB had signed 14
• partners of the 15 goal for the year. Travel Hero projections are $ 1 ,534.83 of the $3,600 goal.
Shelly has booked 9 meetings and 5 tentative of 30 goal.
Real Deal on the Hill was a success and will be back next year. CVB is busy booking rooms for
Saturday of Champions and graduation. Arkansas Trophy Hunters Show had 400 booths and has
booked for 2007. Arkansas Cancer Summit will be June 5-7. Wal-Mart Shareholders will be
first week of June and Solar Splash is scheduled for June 21 -25. Arkansas Assessors Association
meeting will also be here in June.
TOWN CENTER REPORT
Willistine Smith reported that the Town Center has collected $32,702.40 for rentals, incidentals
and service charges in April, reflecting a 35% increase from 2005. Year to date sales reflect a
53% increase over 2005. For the month of April, average per event sales represents a 67%
increase. Town Center has reached 31 % of the 2006 goal ($443,241 .00).
CLINTON HOUSE MUSUEM
Marilyn reported for Joseph Bames that visitors had increased to 585 visitors representing 29
states, D. C. and 17 countries. Widespread appeal of the Clinton House reflects an interest. We
just need to increase number of visitors.
• AGENCY REPORT
Brian Clark reported that the agency was working toward updating the website and working with
the Visitor Guide. Visitor Guide will be out in mid-July.
• OLD BUSINESS
Moved by Neal Crawford, second by Schmitt to hire MarketVision to do visitor profile study for
$27,800. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
nautLj� fie
Marilyn Heifner
Executive Director
•
•
• Advertising and Promotion Commission
For month of May 2006
Current Year HMR Collected (2120.0912 .4101 .00) $ 173,336.481
Prior Year Collected (2120.0912.4101 .01 ) $ 1 ,020.80
Checking Interest Revenue (2120.0912.4705.00) $ 6.92
Garner Investment Interest Revenue (2120.0912.4708.00) $ 12,394.33
Total Revenues $ 186,758.53
Annual Bond Audit Expense (2120.9120.7602 .60) $
Collection Expense (2120.9120.5333.00) $ (3, 18a 5 i)
Bank of OK Quarterly Fee (2120.9120.7602 .60) $ (1 ,125.00)
Town Center Bond Payment (2120.9120.7602.60) $ (55,354.99) ,
2004 Property Taxes on Town Center (2120.9120.7602.60) $
Total Expenses $ (59,967. 14)
• Total Check to A&P $ 126,791 .39
•
• HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report (adjusted for past due amounts paid 3/06)
HOTELS
2003 2004 % change 2005 % change 2006 % change
Dec 10,773.64 12,329.60 14.44% 149024.64 13.75% 13,766.86 -1 .84%
Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 14,099.18 2.63%
Feb 129140.56 16,210.91 33.52% 17,930.90 10.61 % 16,465.30 -8.17%
Mar 15,371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 19,596.89 2.94%
Apr 16,534.22 17,643.48 6.70% 190720.73 11 .77% 19,608.54 -0.57%
May 16,568.61 19,979.47 26.62% 22,347.62 11 .85%
Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99%
Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26%
Aug 16,098.10 17,316.75 7.56% 18,786.70 8.48%
Sep 16,875.70 21 ,910. 18 29.83% 219524.09 -1 .76%
Oct 25,183.66 24,314.01 -3.45% 229729.73 7.44%
Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78%
191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 83,536.77 -1 .08%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 112, 143.74 122,970.98 9.65% 137,855.28 12. 10% 153,658.60 11 .46%
• Jan 104, 133.72 116,544.55 11 .92% 126,564.43 8.60% 142,675.37 12.73%
Feb 99,436. 17 117,063.89 17.73% 127,214.85 8.67% 133,701 .96 5. 10%
Mar 113,299. 12 125, 141 .62 10.45% 140, 166.43 12.00% 153,462.15 9.48%
Apr 108, 157.35 123,732. 13 14.40% 137,712.38 11 .30% 143, 149.32 7.57%
May 114,543.92 1269572.41 10.50% 140,966.98 11 .37%
Jun 1119410.87 128,880.12 15.68% 164,369.25 27.54%
Jul 109,920.03 127,161 .30 15.68% 136,906.50 7.66%
Aug 117,824.90 1269217.05 7.12% 139,830.39 10.78%
Sep 1129098.50 134,327.89 19.83% 143,215.20 6.61 %
Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04%
Nov 104,084.85 118,147.51 13.51 % 133,691 .45 13. 16%
19334,424.93 1 ,500,094.85 12.42% 1 ,675,216.12 11 .67% 726,647.40 8.53%
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Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
May 31 , 2006
•
•
SCARBROUGH
MURTISHAWt CERTIFIED PUBLIC ACCOUNTANTS, Pk
34 W Colt Square Dr., Suite 3, Fayetteville, AR 72703 . 2888
Telephone (479) 521.1771 Fm (479) 4424)082 ww nncpas.com William L Cook ll, CPA
Larry H. Babrey, CPA
Wesley D. Murtishaw, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of May 31 , 2006 and for the five months then ended in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the
representation of management. We have not audited or reviewed the accompanying financial statements
and, accordingly, do not express an opinion or any other form of assurance on them.
• Management has elected to omit substantially all of the disclosures and the statements of retained
earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the
statements of retained earnings and cash flows were included in the financial statements, they might
influence the users conclusions about the entitys assets, liabilities, equity, income, and expenses.
Accordingly, these financial statements are not designed for those who are not informed about such
matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
June 6, 2006
•
Memberm
American Institute of CPAs Private Companies Practice Section Arkaom Society of CPAs
Fayetteville A & P Commission
Balance Sheet
• As of May 31 , 2006
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 49, 157.35
Cash in Mcllroy Bank - A & P General 298, 122.77
Cash in Bank of Fayetteville 103,890.63
Cash in Mcllroy Bank - A & P Payroll 13,639.41
Cash in Bank - Conv & Visitor Bureau 60,322.33
Cash in Bank - Clinton House 21 ,415.13
Clinton House Inventory 3,550.10
Investments 31464,531 .31
Investment Adjustment to Market (509048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 40,798.64
Due from City 93.66
Total Current Assets $ 411199240.51
Property, Plant, & Equipment at Cost
Furniture and Fixtures 99602.98
• Building Additions 206,677.24
Equipment 1669502.88
Less: Accumulated Depreciation (175, 118.30)
Net Property and Equipment 2079664.80
Total Assets $ 4.326,905.31
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 116.65
Accounts Payable 114,872.86
Accounts Payable - Parks HMR 6.35
Due to Other Funds 31317.46
Total Current Liabilities $ 118,313.32
Capital
Unrestricted Fund Balance 4, 101 ,060.58
Excess Revenues Over (Under) Expenditures 107,531 .41
Total Capital 41208,591 .99
Total Liabilities and Capital 4.326.905.31
•
See Accountants' Compilation Report
1
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
One Month Ending May 31 , 2006
May 31 , 2006 May 31 , 2006
Budget Actual
Revenue
HMR Tax Revenue $ 159,186.00 $ 174,063. 17
Total Revenue 159,186.00 174.063. 17
General Expenditures
See Schedule 67,561 .50 109,581 .04
Other Revenues (Expenditures)
Interest Income - Investments 8,000.00 15,579.19
Bond Payments - Town Center (55,943.00) (55.354.991
Total Other Revenues (Expenditures) (47,943.00) (39,775.80)
• Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ 43.681 .50 $ . 24.706.33
•
See Accountants' Compilation Report
2
Fayetteville A & P Commission
• Schedule of General Expenditures
One Month Ending May 31 , 2006
Month of Month of
May 31 , 2006 May 31 , 2006
Budget Actual
General Expenditures
Salaries & Wages $ 51666.00 $ 5,583.34
Payroll Taxes Expense 708.00 425.78
Insurance and Health Benefits 750.00 650.34
408(P) Company Match 170.00 167.50
Car Allowance 300.00 300.00
Postage 1 ,500.00 3,000.00
Professional Services 11000.00 11000.00
Strategic Planning 0.00 11000.00
Collection Expense 3, 184.00 3,481 .26
Repairs and Maintenance 41167.00 19287.49
Kamensky Fountain Maintenance 0.00 2,221 . 12
Advertising and Mari(etinq 379493.00 56,662.36
Airport Information Booth 0.00 19200.00
Interspace Airport Advertising 0.00 19232.85
New Brochures 71000.00 11 ,894.87
Depreciation Expense 11665.50 11665.50
• Special Projects (See Schedule) 3,958.00 17,808.63
Total General Expenditures $ 67.561 .50 $ 109.581 .04
•
See Accountants' Compilation Report
3
Fayetteville A & P Commission
• Schedule of Special Projects
One Month Ending May 31 , 2006
Month of Month of
May 31 , 2006 May 31 , 2006
Budget Actual
Special Projects
Town Center Garden Maintenanc $ 1 ,458.00 $ 1 ,458.33
Governor's Conference 0.00 (450.00)
4th of July Fireworks 0.00 10,000.00
Fayetteville Downtown Partners 0.00 11800.30
Arkansas Hospitality Fund Drive 21500.00 21500.00
Faith in Action 0.00 2,500.00
Total Special Projects $ 3.958.00 $ 17.808.63
•
•
See Accountants' Compilation Report
4
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Five Months Ending May 31 , 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
HMR Tax Revenue $ 19945,916.00 $ 771 ,981 .00 $ 826,311 .55 $ 7489995.28
Other Income n.nn 0.00 000 24.085.00
Total Revenue 1 .945.916.00 771 .981 .00 826.311 .55 773.080.28
General Expenditures
See Schedule 954 516.00 429.288.50 417.450.46 381 .883.00
Capital Outlay
Minor Equipment 75.000.00 0.00 4.378.93 9.338.66
Other Revenues (Expenditures)
Interest Income - Investments 100,000.00 41 ,000.00 66,756.64 46,779.83
CEC Bond Excess 0.00 0.00 0.00 72,559.50
Bond Payments - Town Center (671 ,376.00) (2799715,00) (276,774.95) (280,162.70)
Arbitrage Expense 0.00 0,00 (2,250.00) 0,00
• Transfers to Other Funds (337.138.00) (120,000.00) (120.000.001 (308.500.001
Total Other Revenues
(Expenditures) (908.514.00) (358.715.00) (332.268.31 ) (469.323.37)
Excess Revenues Over
(Under) Expenditures $ 7,886.00 $ (16,022.50) $ 72,213.85 $ (87,464.75)
•
See Accountants' Compilation Report
5
Fayetteville A & P Commission
• Schedule of General Expenditures
Five Months Ending May 319 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 68,000.00 $ 28,330.00 $ 27,916.70 $ 25,570.93
Payroll Taxes Expense 8,500.00 31540.00 2,313.98 2,319.42
Insurance and Health Benefits 9,000.00 31750.00 31269.40 3,393.95
408(P) Company Match 21040.00 850.00 1 ,045.83 767.16
Car Allowance 3,600.00 11500.00 1 ,500.00 1 ,500.00
Materials and Supplies 19000.00 250.00 0.00 0.00
Office Expense 0.00 0.00 0.00 30.00
Publications & Dues 11200.00 550.00 511 .95 779.53
Postage 20,000.00 8,500.00 7,835.03 8,352.27
Insurance 2,000.00 0.00 0.00 0.00
Professional Services 12,200.00 51200.00 5,462.00 5,475.00
Strategic Planning 0.00 0.00 1 ,495.34 0.00
Texas and Licenses 0.00 0.00 0.00 268.50
Collection Expense 38,918.00 15,439.00 16,530.73 14,979.90
Bond Paying Agent Fees 61000.00 31000.00 0.00 4,330.00
Convention Development 0.00 0.00 0.00 500.00
Repairs and Maintenance 50,000.00 20,835.00 11287.49 11643.18
• Kamensky Fountain Maintenance 51000.00 2,500.00 61984.91 1 ,802.61
Advertising and Marketing 350,000.00 190,267.00 177,177.73 150,874.52
Airport Information Booth 51200.00 2,600.00 2,400.00 21400.00
Interspace Airport Advertising 5,622.00 2,810.00 21465.70 2,465.70
Website Update 10,000.00 0.00 0.00 4,335.00
Signage - Tourism 10,000.00 31000.00 1 ,196.08 0.00
New Brochures 75,000.00 21 ,000.00 241904.80 42,394.30
Other Special Projects 0.00 0.00 0.00 11700.00
Travel and Training 2,000.00 11000.00 1 ,979.96 700.94
Depreciation Expense 19,986.00 8,327.50 8,327.50 81327.43
Special Projects (See Schedule) 249.250.00 106.040.00 122.845.33 96.972.66
Total General Expenditures $ 954,516.00 $ 429,288.50 $ 417,450.46 $ 381 ,883.00
•
See Accountants' Compilation Report
6
Fayetteville A & P Commission
• Schedule of Special Projects
Five Months Ending May 319 2006
2006
Annual Year to Date 2008 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
Special Projects
Air Museum $ 51000.00 $ 51000.00 $ 51000.00 $ 0.00
Botanical Garden Society 17,500.00 0.00 0.00 0.00
Town Center Garden Maintenance 17,500.00 7,290.00 7,291 .65 7,291 .65
Committee for Mardi Gras 1 ,500.00 11500.00 1 ,500.00 0.00
NCAA Indoor Track & Field/SEC 10,000.00 0.00 0.00 0.00
Walton Arts Center 20,000.00 10,000.00 0.00 7,750.00
H. S. Coaches Clinic 15,000.00 15,000.00 151000.00 15,000.00
Saturday of Champions 3,000.00 31000.00 3,000.00 0.00
State Soccer Championship 1 ,750.00 11750.00 1 ,750.00 11750.00
Holiday Hoops 10,000.00 0.00 0.00 0.00
Joe Martin Stage Race 7,000.00 71000.00 7,000.00 93000.00
All Star Games 9,000.00 91000.00 92000.00 9,000.00
Lights of The Ozarks - 2004 Budget Carryover 20,000.00 0.00 0.00 14,895.30
First Night Fayetteville 2,700.00 0.00 0.00 0.00
Hogeye Marathon & Relays 0.00 0.00 0.00 31833.58
America in Bloom 0.00 0.00 0.00 2,000.00
• Rural Mountain Producers Exchange 8,000.00 0.00 0.00 6,000.00
Ozark Valley Triathlon 2,000.00 0.00 0.00 0.00
American College Theater Festival 0.00 0.00 0.00 6,000.00
Govemor's Conference 0.00 0.00 (450.00) 0.00
Chile Pepper Crass Country Fest. 1 ,000.00 0.00 0.00 0.00
Lewis & Clark Urban Adventure Race 1 ,000.00 0.00 0.00 0.00
Walton Arts Center Ext Banners 0.00 0.00 39974.27 0.00
4th of July Fireworks 101000.00 0.00 10,000.00 0.00
Community Access - 25th Anniversary 0.00 0.00 0.00 5,000.00
High School Baseball/Softball Championships 0.00 0.00 0.00 31000.00
Hogs In Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13
Savor the Flavor 2,500.00 2,500.00 0.00 0.00
Arkansas Music Pavilion 109000.00 0.00 225.00 0.00
Fayetteville Downtown Partners 159000.00 0.00 31054.41 0.00
Lions 5K Challenge for Sight 0.00 0.00 0.00 500.00
Arkansas Hospitality Fund Drive 2,500.00 21500.00 2,500.00 21500.00
National Rabbit Show 21500.00 21500.00 21500.00 0.00
NWA Coaches Clinic 7,000.00 7,000.00 71000.00 0.00
Ozark Military Museum 5,000.00 50000.00 5,000.00 0.00
Real Deal on the Hill 7,000.00 71000.00 7,000.00 0.00
Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00
Watton Arts Center - 'Rain' 0.00 0.00 10,000.00 0.00
Fayetteville Public Library 1 ,800.00 0.00 0.00 0.00
Solar Splash 79000.00 0.00 0.00 0.00
TheatreSquared 7,000.00 0.00 0.00 0.00
Faith in Action 0.00 0.00 2.500.00 0.00
Total Special Projects $ 249,250.00 $ 106,040.00 $ 122,845.33 $ 96,972.66
•
See Accountants' Compilation Report
7
Fayetteville Town Center
• Statement of Revenues and Expenditures
One Month Ending May 319 2006
May 31 , 2006 May 31 , 2006
Budget Actual
Revenue
Rental Income $ 299313.00 $ 35,343.29
Daily Parking 416.00 416.00
Total Revenue 293729.00 35,759.29
General Expenditures
See Schedule 42,466.78 33, 171 .20
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 12.00 15.66
Total Other Revenues (Expenditures) 12.00 15.66
• Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (12.725.78) $ 2,603.75
•
See Accountants' Compilation Report
8
Fayetteville Town Center
• Schedule of General Expenditures
One Month Ending May 31 , 2006
Month of Month of
May 31 , 2006 May 31 , 2006
Budget Actual
General Expenditures
Salaries & Waqes $ 15,233.00 $ 12,821 .83
Outside Services 0.00 243.75
Pavroll Taxes Expense 2,081 .00 1 ,103.00
Insurance and Health Benefits 1 ,509.35 999.43
408(P) Companv Match 375.00 198.38
Commissions 2,931 .00 1 ,369.70
Materials and Supplies 250.00 233.83
Office Supplies/Printinq 150.00 0.00
Credit Card Discounts 85.00 197. 12
Postaqe 0.00 39.00
Water 600.00 668.75
Gas 11196.00 257.40
Electricity 5,601 .00 5,830.20
Cable 100.00 84.24
Telephone 690.00 771 . 10
Taxes and Licenses 11500.00 19500.00
Linens 21500.00 618.32
• Repairs and Maintenance 41000.00 4,101 .65
Advertisinq and Marketinq 0.00 468.00
Depreciation Expense 11665.43 11665.50
Special Projects 23000.00 0.00
Total General Expenditures $ 42.466.78 $ 33.171 .20
•
See Accountants' Compilation Report
9
Fayetteville Town Center
• Statement of Revenues and Expenditures
Five Months Ending May 31 , 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Rental income $ 443,241 .00 $ 184,526.00 $ 176,319.66 $ 140,290.50
Daily Parking 51000.00 2,080.00 2,172.00 2,109.00
Parking Leases 40,000.00 20,000.00 20,640.73 20,325.46
Other Income 0.00 0.00 1 ,327.00 54.00
Special Projects 100000.00 0.00 4,243.00 773.94
Refunds 0.00 0.00 (1 ,212.50) (170.00)
Sales Tax Expense (10,000.00) (6,000.00) (655.00) (8,531 .00)
Total Revenue 488.241 .00 200.606.00 202,834.89 154.851 .90
General Expenditures
See Schedule 488.891 .00 197.211 .61 182.224.99 169.649.20
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 150.00 62.00 60.02 80.94
• Total Other Revenues
(Expenditures) 150.00 62.00 60.02 80.94
Excess Revenues Over
(Under) Expenditures $ (500.00) $ 3,456.39 $ 20,669.92 $ (14,716.36)
•
See Accountants' Compilation Report
10
Fayetteville Town Center
• Schedule of General Expenditures
Five Months Ending May 31 , 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 182,798.00 $ 76,165.00 $ 69,333.71 $ 66,710.16
Outside Services 0.00 0.00 271 .88 62.60
Payroll Taxes Expense 24,983.00 109405.00 61613.69 7,882.15
Insurance and Health Benefits 18,112.16 7,546.75 51929.86 61970.60
408(P) Company Match 4,500.00 1 ,875.00 1 ,144.62 19101 .30
Commissions 44,324.00 18,446.00 11 ,305.83 11 ,805.35
Materials and Supplies 31000.00 1 ,250.00 11675.73 1 ,816.81
Office Supplies/Printing 11000.00 525.00 253.53 507.06
Credit Card Discounts 13000.00 425.00 741 .93 338.07
Office Expense 0.00 0.00 103.54 0.00
Publications & Dues 250.00 125.00 0.00 0.00
Postage 200.00 200.00 39.00 126.00
Water 6,850.00 2,827.00 2,707.58 21885.53
Gas 19,500.00 12,140.00 10,722.38 8,764.64
Electricity 60,875.00 24,464.00 23,332.56 19,490.58
Cable 11200.00 500.00 410.52 489.18
• Telephone 8,650.00 3,458.00 3,265.03 31771 .28
Long Distance Telephone 0.00 0.00 138.19 91 .19
Insurance 5,750.00 0.00 0.00 0.00
Taxes and Licenses 2,205.00 1 ,500.00 1 ,500.00 11000.00
Linens 22,782.00 8,782.00 7,136.10 7,446.41
Repairs and Maintenance 45,176.71 15,000.71 17,559.51 17,053.37
Advertising and Marketing 3,000.00 1 ,000.00 835.60 468.00
Travel and Training 750.00 250.00 0.00 0.00
Depreciation Expense 19,985.13 81327.15 81327.50 8,326.92
Special Projects 12.000.00 2.000.00 8.876.70 2.522.00
Total General Expenditures $ 488,891 .00 $ 197,211 .61 $ 182,224.99 $ 169.649.20
•
See Accountants' Compilation Report
11
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
One Month Ending May 31 , 2006
May 31 , 2006 May 31 , 2006
Budget Actual
Revenue
Partnership Income $ 21100.00 $ 0.00
Total Revenue 2, 100.00 0.00
General Expenditures
See Schedule 20,450.83 17,293.74
Capital Outlay
Other Revenues (Expenditures)
Interest Income - Checking 25.00 25.49
Total Other Revenues (Expenditures) 25.00 25.49
Excess Revenues Over
• Excess Revenues Over (Under) Expenditures $ (18.325.83) $ (17.268.25)
•
See Accountants' Compilation Report
12
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
One Month Ending May 319 2006
Month of Month of
May 31 , 2006 May 31 , 2006
Budget Actual
General Expenditures
Salaries & Wages $ 119240.00 $ 7,912.50
Pavroll Taxes Expense 1 ,573.00 603.11
Insurance and Health Benefits 1 ,686.25 1 ,485.92
408(P) Companv Match 337.25 237.38
Materials and Supplies 416.00 290.63
Office Supplies/Printinq 0.00 65.56
Credit Card Discounts 0.00 0.754.
Publications & Dues 0.00 777.00
Telephone 333.33 320.53
Rent 700.00 700.00
Taxes and Licenses 0.00 283.50
Convention Development 19666.00 11514.11
Repairs and Maintenance 166.00 0.00
Travel and Traininq no a t An 75
Total General Expenditures $ 20.450.83 $ 17.293.74
•
•
See Accountants' Compilation Report
13
Fayetteville Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Five Months Ending May 31 , 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 500.00 $ 975.00 $ 0.00
Partnership Income 4,500.00 4,200.00 4,000.00 2,800.00
Special Projects - Sponsorships 0.00 0.00 210.00 2,081 .00
Brumley Shuttle 1 .000.00 0.00 0.00 0.00
Total Revenue 6.500.00 4.700.00 5.185.00 4,881 .00
General Expenditures
See Schedule 254.568.00 108.654.15 84.414.42 82.983.47
Capital Outlay
Minor Equipment 0.00 0.00 0.00 10.096.89
Other Revenues (Expenditures)
Interest Income - Checking 300.00 125.00 161 .05 280.74
Transfers from Other Funds 247.768.00 120,000.00 120 000.00 220.000.00
• Total Other Revenues
(Expenditures) 248.068.00 120.125.00 120.161 .05 220.280.74
Excess Revenues Over
(Under) Expenditures $ 0.00 $ 16,170.85 $ 40,931 .63 $ 132,081 .38
•
See Accountants' Compilation Report
14
Fayetteville Convention and Visitors Bureau
• Schedule of General Expenditures
Five Months Ending May 319 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries & Wages $ 134,900.00 $ 56,200.00 $ 45,266.99 $ 44,166.70
Payroll Taxes Expense 18,886.00 71865.00 3,718.70 41471 .78
Insurance and Health Benefits 20,235.00 8,431 .25 61223.96 6,008.70
408(P) Company Match 41047.00 11686.25 11358.65 1 ,175.00
Materials and Supplies 5,000.00 2,080.00 702.25 3,463.49
Office Supplies/Printing 2,500.00 1 ,000.00 11219.62 405.21
Software 11100.00 1 ,100.00 0.00 0.00
Update Computers/Added Secret 31300.00 3,300.00 1 ,097.00 0.00
Credit Card Discounts 0.00 0.00 0.75 164.34
Publications & Dues 2,000.00 1 ,000.00 2,539.00 125.00
Postage 200.00 0.00 0.00 0.00
Telephone 41000.00 11666.65 1 ,485.64 11301 .23
Long Distance Telephone 0.00 0.00 0.00 85.17
Rent 8,400.00 31500.00 3,500.00 41200.00
Taxes and Licenses 0.00 0.00 283.50 0.00
Convention Development 20,000.00 8,330.00 5,002.50 6,416.95
Repairsand Maintenance 21000.00 830.00 0.00 235.22
• Advertising and Marketing 0.00 0.00 0.00 100.00
Travel and Training 28,000.00 11 ,665.00 11 ,521 .96 6,694.68
Special Projects 0.00 0.00 473.90 1 .970.00
Total General Expenditures $ 254,568.00 $ 108,654.15 $ 84,414.42 $ 82,983.47
•
See Accountants' Compilation Report
15
Clinton House Museum
• Statement of Revenues and Expenditures
One Month Ending May 31 , 2006
May 31 , 2006 May 31 , 2006
Budget Actual
Revenue
Admission Revenue $ 6,875.00 $ 355.00
Gift Shop Sales 229.00 128. 17
Gross Revenue 79104.00 483. 17
Less Cost of Goods Sold (416.00) (58.80)
Total Revenue 61000.00 424.37
General Expenditures
See Schedule 61344.00 31125.71
Capital Outlay
Other Revenues (Expenditures)
• Interest Income - Checking 10.00 7.97
Total Other Revenues (Expenditures) 10.00 7.97
Excess Revenues Over
Excess Revenues Over (Under) Expenditures $ (334.001 $ (2.693.37)
•
See Accountants' Compilation Report
16
Clinton House Museum
• Schedule of General Expenditures
One Month Ending May 31 , 2006
Month of Month of
May 31 , 2006 May 31 , 2006
Budget Actual
General Expenditures
Salaries & Waqes $ 2,625.00 $ 21500.00
Payroll Taxes Expense 408.00 0.00
Insurance and Health Benefits 250.00 433.36
Materials and Supplies 200.00 0.00
Water 40.00 34.67
Gas 53.00 29.31
Electricity 75.00 0.00
Security 35.00 21 .80
Telephone 125.00 106.57
Rent 11000.00 0.00
Insurance 50.00 0.00
Repairs and Maintenance 100.00 0.00
Maintenance/Lawn Service 50.00 0.00
Website Update 500.00 0.00
New Brochures ass nn n no
Total General Expenditures $ 6.344.00 $ 3.125.71
•
•
See Accountants' Compilation Report
17
Clinton House Museum
• Statement of Revenues and Expenditures
Five Months Ending May 31 , 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Totals Year to Date Year to Date
Budget Budget Actual Actual
Revenue
Admission Revenue $ 82,500.00 $ 34,375.00 $ 1 ,779.00 $ 0.00
Special Events 19500.00 250.00 125.00 0.00
Gift Shop Sales 2,750.00 1 ,145.00 623.03 0.00
Speaker Series 21500.00 625.00 0.00 0.00
Other Income 0.00 0.00 50.00 0.00
Gross Revenue 89,250.00 36,395.00 2,577.03 0.00
Less Cost of Goods Sold (5.000.00) (2.082.00) (285.80) 0.00
Total Revenue 76.000.00 30.876.00 2.173.23 0.00
General Expenditures
See Schedule 76.120.00 31 71700 28.508.61 0.00
Capital Outlay
Other Revenues (Expenditures)
• Interest Income - Checking 120.00 50.00 51 .39 0.00
Total Other Revenues
(Expenditures) 120.00 50.00 51 .39 88.500.00
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (791 .00) $ (26,283.99) $ 88,500.00
•
See Accountants' Compilation Report
18
Clinton House Museum
• Schedule of General Expenditures
Five Months Ending May 319 2006
2006
Annual Year to Date 2006 2005
2006 Accumulated Total Year to Date Year to Date
Budget Budget Actual Actual
General Expenditures
Salaries B Wages $ 31 ,500.00 $ 13,125.00 $ 12,384.64 $ 0.00
Payroll Taxes Expense 4,900.00 21041 .00 845.17 0.00
Insurance and Health Benefits 3,000.00 1 ,250.00 1 ,397.60 0.00
Materials and Supplies 2,400.00 1 ,000.00 167.90 0.00
Credit Card Discounts 0.00 0.00 21 .62 0.00
Water 480.00 200.00 173.35 0.00
Gas 620.00 259.00 492.84 0.00
Electricity 900.00 375.00 181 .37 0.00
Security 420.00 175.00 109.00 0.00
Telephone 1 ,500.00 625.00 533.67 0.00
Rent 12,000.00 5,000.00 12,000.00 0.00
Insurance 600.00 250.00 0.00 0.00
Repairs and Maintenance 1 ,200.00 500.00 0.00 0.00
Maintenance/Lawn Service 600.00 250.00 0.00 0.00
Advertising and Marketing 0.00 0.00 201 .45 0.00
Website Update 6,000.00 2,500.00 0.00 0.00
New Brochures 10.000.00 4.167.00 0.00 0.00
• Total General Expenditures $ 76,120.00 $ 31 ,717.00 $ 28,508.61 $ 0.00
•
See Accountants' Compilation Report
19
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
CC : Casey Jones, City Prosecutor
FROM: Kit Williams, City Attorney
DATE : June 7, 2006
RE: Overdue HMR tax collection and update about Powerhouse
City Prosecutor Casey Jones is continuing his excellent collection
efforts of overdue Hotel, Motel, and Restaurant Taxes. Attached is his
• report showing his collection of $2,194.75 for May 2006. The total
collected to date in 2006 is $41 ,420.18 for a monthly average of $8,284.00.
Also enclosed is my memo to City Prosecutor Casey Jones and
Accounting Manager Marsha Farthing concerning your request to find out
the status of Powerhouse and Rice Village. Powerhouse is currently only
about a month overdue, but was referred to the City Prosecutor who obtained
a criminal summons on May 17, 2006. The summons was served on May 30
with an arraignment date of July 21 , 2006. Rice Village has fully caught up
and paid the HMR taxes without referring it to the City Prosecutor.
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
MANKLEA
CLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E-mail: hotcheck&l.tayettevl0e.arms
140 W. ROCK
BRIAN THOMAS
FAYETTEVILLE, ARKANSAS 72701
DEPUTY CITY PROSECUTOR MEMO PHONE: (479) 575-8377
(479) 575-8378
(479) 575-8374
(479) 575-8375
Hot Checks: (479) 575-8254
FAX # : (479) 575$373
TO: K. Williams
Fayetteville City Attorney
FROM : Casey Jones
Fayetteville City Prosecutor
DATE: June 7, 2006
RE: Status of Active HMR cases
1 . Alligator Ray's Steve Woodard Criminal Summons Filed
2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant
• 3. Baskin Robbins Robert Szlemko Paid $496.50
4. Bensons Kevin/Brittany Benson Active Criminal Summons
5 . Bourbon Boys Brad C. Murphey Criminal Summons Filed
Steven T. Wilkerson
6. China Garden Jeff Chen Letter Sent — Filing
Chapter 13 Bankruptcy
•7. Corky's Ben Clark Pd. $ 150
8. Dickson St. Diner Nick Jefferies Arr. Date 7/21/06
9. Fat Toney's Tony Goucher Active FTA Warrant
10. Frulati Cafe Todd/Mary McNeill Paid $250 —TD: 6/14/06
11 . Fuzzy's Restaurant James Giardino Active Criminal Summons
12. JR's Dickson Theater Benton Bandy Criminal Summons Filed
• Wade Ogle