HomeMy WebLinkAbout2006-05-08 - Agendas - Final MEETING NOTICE Groups requesting funds from the A & P Commission for the spring, 2006 will display information and answer questions from the Commissioners at 1 :00 p.m. prior to the meeting. The Advertising and Promotion Commission will meet on Monday, May 8, 2006 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION May 8, 2006 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Funding Requests III. Reports A. Approval of Minutes for April 10, 2006 regular monthly meeting B. Financial Report • 1 . HMR Revenues 2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw 3 . Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner 1 . Update on goals and objectives for 2006 D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark IV. Old Business A. Visitor Profile Study B. Strategic planning session summary V. New Business VI. Adjourn • etteville Advertising and Promotion Commission 2005 receive 2006 receive 2006 Re ue MH Rec Com Appr. Airfest 2006 1 ' 20,000 0 Arkansas Air Museum $10,000 $5,000.00 20000 0 Botanical Garden Society of the Ozarks $20,000 25,000 10,000 Champions for Kids 15,0001 0 Chili Pepper Cross Country Festival $500 51000 500 Fayetteville Public Library 79600 0 First Night $7,500 20,000 2,800 Lewis and Clark Urban Adventure Race $1 ,000 5,000 11000 Lights of the Ozarks $10,000 20,000 20,000 Lions 5K Run $500 2,000 0 Ozark Military Museum $5,000.00 10,0001 0 Pa nozzi Charities $2,500 51000 0 Solar Splash 10,000 109000 Theatres uared 44,200 13,000 Walton Arts Center $16,750 $10,000- 2' 20,000 9,900 2289800 670200 llocated Revenues - $78,071 .68 - received funds in conjunction with Air Museum 2*'-'. received funds for "Rain" production • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • April 10, 2006 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, and Pat Gazzola. Commissioners Absent: Maudie Schmitt, Don Marr and David McGeady Staff Present: Marilyn Heifner, Willistine Smith, Allyson Twiggs Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April 10, 2006 at the Fayetteville Town Center at 2:00 p.m. SKIP RUTHERFORD Skip Rutherford, president of the William J. Clinton Library Foundation, was a guest. He said the Clinton House Museum is an outstanding product and a good addition to the state tourism mix. They exceeded $500,000 visitors to the Clinton Library in the first year and had over 500 tour buses from out-of-state. The Arkansas passport, Billgrimage" will enable all four presidential cities to cross sell. Because of its uniqueness, it should draw national and international attention. MINUTES Moved by Davis, second by Crawford to approve the minutes of the March 13, 2006, regular • meeting. - Motion carried. FINANCIAL REPORT Larry Bilbrey reviewed financials for March, 2006. Cash position is good. Nothing unusual in any of the division's financials. Moved by Coody, second by Davis approve the financial reports. Motion carried. HMR REVENUES Marilyn reviewed HMR collections for March. $ 154,067 was received, a decrease of 6.47% over last March. Hotels showed a decrease of - 10.79% in March, restaurants had a 0.93% increase. CITY ATTORNEY City Attorney Kit Williams reported that the prosecutor collected almost $8,000 this month. This represents an average of $9,780.00 for '06. DIRECTOR'S REPORT Inquiry responses for the month were off 36% for the month and off 44% for the year. Internet inquiries still increase at a large percentage, up 84% in March and 73% per average visits in March. Planning meetings for summer events have kept staff busy. MillionAire Magazine will feature • Fayetteville. A meeting was held with the Chamber on a relocation guide. The City Council will consider a festival ordinance to recoup city expenses. Marilyn will keep up with developments on this issue. The auditors are in the city this month and have been investigating A & P funds as well. • CVB REPORT Real Deal on the Hill will be in town this weekend as will Razorfest. Travel Hero is booking about 80 room nights a month. We have signed on Enterprise Rent-a-car as a CVB partner. Allyson asked Commissions directions regarding speaking for Divinity hotel project. Moved by Coody, second by Davis that staff could address approval of business model for 500 rooms, more meeting space, and bringing the corporate traveler back to Fayetteville. Motion carried. TOWN CENTER REPORT Willistine Smith reported that the Town Center sales had increased by 63% and contract sales were up 28% in March. Collections were up 24% and per event sales were up 54% in March. Sales year to date are up 28%, contracted sales up 63% and collections up 12%. CLINTON HOUSE MUSUEM Joseph Barnes reported total visitors to the Museum at 285, representing 29 states and 16 countries. James Carville visited the Museum when he was in Fayetteville speaking at the University. Four • motorcoaches brought 195 guests and two school groups toured in March. Skip Rutherford will be the first speaker in the Speaker Series. AGENCY REPORT Advertising is in full swing. They are beginning to work with staff on Visitor Guide. OLD BUSINESS Strategic planning summaries were included with agenda. Quotes were received from three firms for Visitor Profile study. Moved by Coody, second by Davis that staff negotiate a contract with Market Vision for $27,800. They provided the lowest quote. Motion carried. NEW BUSINESS Funding Requests for April 2006. Funding requests will be heard on May 8 at 1 :00 p.m. prior to the next regular meeting of the A & P Commission. Marilyn will contact requestors. They will set up information on tables and Commissioners will circulate and ask questions. There being no further business, the meeting was adjourned. Respectfully submitted, k4 i�a4tz4,-yj �c2 < J • Marilyn Heiffier Executive Director Advertising and Promotion Commission For month of April 2006 Current Year HMR Collected (2120.0912.4101 .00) $ 171 ,677.32. Prior Year Collected (2120.0912.4101 .01 ) $ 21385:85 Checking Interest Revenue (2120.0912.4705.00) $ 9:42 . Gamer Investment Interest Revenue (2120.0912.4708.00) $ 151569.77;. Total Revenues $ 189,642.36 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (39481:26)_ Bank of OK Quarterly Fee (2120.9120.7602.60) Town Center Bond Payment (2120.9120.7602.60) $; (55,354;`99)` 2004 Property Taxes on Town Center (2120.9120.7602.60) $ _ Total Expenses $ (58,836.25) • Total Check to A&P A._.130 06,111 S i I `y o 0 0 0 0 • > M O a r (r0 o O° } n n cSi of o M .- N m 0 to U n (n m N N (O O O 00! co x C060N F W N O S (r0 S 0 0 0 0 0 0 0 0 0 0 0 0 > 0I 00 co O (D 0) m N m ('7 co O > O n O n 00 7 (7 O O � O (0 } � N OD 6 0) OD OO 6 (O O r N m 0 L d U wooconcelco pooL000m x o U) n v °r � o N � °n°_ chi rn (0 l� W fh C 4 Of O N n N 01 O O M O O H 0 m O O LO O 00 O O (D n (0 N V u9 9V < N Ir I N • y o 0 0 0 0 0 o 0 0 0 0 {0{}} W n O DOD O DOD, coOr O CO } C%4 C%4 co O cNi r%: G O aD r,.: (V r N C O to U O N N m 0, m n co n O a) (n n N m N 11 M (D 01 N O OD r x O 0) V O 11 m (n O ('7 M M O 0) 0)01 (0 O N O (D (0 O O OD cn N O V It V O V It (D (0 M H N F S N N Ui f9 (A N N V9 fA (A N N � N S c � � \ eo a > o 0 0 o 0 0 c 0 0 0 0 0 0 > W -q � 1([ V (OD LO M O M O O H to O O } N Q Q C� N O n h O N N NC o va N N W (O c (O O 0) m (D (0 00 O N (0 h to O 0 O V co O (o M n co O (D N O r C �+ N N 0> N M to O (O 0) co OD N N W 0x O N n 47 0) N O N N O OD ` d O 9 N N m m � � M O C-4 VD Q O N H N eA di N N N N N N N N t9 O) M _ N > F • m N N >m E LLL m E 3 ami cu 2 ° U (i ¢ > > ¢' ii O Z o . HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report (adjusted for past due amounts paid 3/06) HOTELS 2003 2004 % change 2005 % change 2006 % change Dec 10,773.64 129329.60 14.44% 14,024.64 13.75% 13,284.28 -5.27% Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 -0.01 % Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 15,995.98 -10.79% Mar 159371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 18,917.34 -0.60% Apr 16,534.22 179643.48 6.70% 19,720.73 11 .77% May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% Jun 18,530.45 229917.75 23.67% 22,690.02 -0.99% Jul 169031 .25 17,404.01 8.56% 18,668.34 7.26% Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76% 'Oct 259183.66 24,314.01 -3.45% 22,729.73 7.44% Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78% 191 ,214.95 218,627.08 14.34% 2289272.45 4.41 % 619848.45 -4.45% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 112,143.74 122,970.98 9.65% 137,855.28 12. 10% 152,358.72 10.50% • Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 136,936.23 7.59% Feb 99,436.17 117,063.89 17.73% 127,214.85 8.67% 128,401 .98 0.93% Mar 113,299.12 125,141 .62 10.45% 1409166.43 12.00% 1689050.66 19.89% Apr 108,157.35 123,732. 13 14.40% 137,712.38 11 .30% May 114,543.92 126,572.41 10.50% 1409966.98 11 .37% Jun 111 ,410.87 128,880. 12 15.68% 1649369.25 27.54% Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66% Aug 117,824.90 126,217.05 7. 12% 1399830.39 10.78% Sep 112,098.50 134,327.89 19.83% 143,215.20 6.61 % Oct 127,371 .76 133,335.40 4.68% 1460722.98 10.04% Nov 104,084.85 118, 147.51 13.51 % 133,691 .45 13. 16% 1 ,334t424.93 1 ,500,094.85 12.42% 11675,216.12 11 .67% 585,747.59 10.14% • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements April 30, 2006 • • SCARBROUGH MURTISHAW, CERTIFIED PUBLIC PCcoUNrm-m. PA 34 W Colt Square Dr., Suite 3, Fayetteville, AR 727012888 Telephone (479) 52k1771 Fax (479) 442W82 cow rncpasmtn WilliamLCook II, CPA Larry IL Bllbrey, CPA Wesley D. Murtishaw, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of April 30, 2006 and for the four months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation • of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas May 3, 2006 • Member.. American Institute of CPAs Private Companies Practice Section Arkansas Smiery of CPAs Fayetteville A & P Commission Balance Sheet As of April 30, 2006 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 45,025. 14 Cash in McIlroy Bank - A & P General 271 ,750.94 Cash in Bank of Fayetteville 103,890.63 Cash in Mcllroy Bank - A & P Payroll 13,525.79 Cash in Bank - Conv & Visitor Bureau 77,544.53 Cash in Bank - Clinton House 24,050.45 Clinton House Inventory 31608.90 .Investments 314649531 .31 Investment Adjustment to Market (50,048. 14) Accounts Receivable 113,767.32 Accrued Interest Receivable 40,798.64 Due from City 93.66 Total Current Assets $ 4, 108,539. 17 Property, Plant, &Equipment at Cost Furniture and Fixtures 91602.98 • Building Additions 206,677.24 Equipment 166,502.88 Less: Accumulated Depreciation (171 ,787.30) Net-Property and Equipment 2107995.80 Total Assets $ 4.319.534.97 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 94.77 Accounts Payable 114,872.86 Accounts Payable - Parks HMR 6.35 Due to Other Funds 3,317.46 Total Current Liabilities $ 118,291 .44 Capital Unrestricted Fund Balance 41101 ,060.58 Excess Revenues Over (Under) Expenditures 100, 182.95 Total Capital 4,201 ,243.53 Total Liabilities and Capital $ 4,319,534.97 • See Accountants' Compilation Report Fayetteville A & P Commission • Statement of Revenues and Expenditures Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue -.HMR Tax Revenue $ 11945,915.00 $ 154;067.07 $ 652,248.38 $ 589,522.70 Other-income 1 0.00 0.00 0.00 " 56500 Total Revenue 1 .945,916.00 154.067.07 652.248.38 612.107.70 General Expenditures See Schedule '856.530.32 55,155.78 307.869.42 318.169.24 Capite1.Ou0ay Minor Equipment 75.000.00 0.00 4.378.93 0.00 Other Revenues (Expenditures) Interest Income - Investments 100.000.00 12,839.59 51 ,177.45 33,260.86 CEC Band Excess 0.00 0.00 0,00 72,559.50 Band Payments - Town Center (671 ,376.00) (55,354.99) (221 ,419.96) (224,130.16) 'Arbitrage Expense 0.00 0.00 (2250.00) 0.00 Transfers to Other Funds (337,138,00) 0,00 (120.000.001 (220.000.001 • Total Other Revenues (Expenditures) (908.514.00) (42.515.401 (292,492.51) (338.309.801 Excess Revenues Over (Under) Expenditures $ 105;871 .68 $ '56.395.89 $ 47.507.52 $ (44,371 .34) • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of General Expenditures Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures .Salaries & Wages .$ : 68,000.00 $ 5;583.34 $ 22,333.36 $ 20,245.75 Payroll Taxes Expense . 89500.00 425.78 1 ,888.20 19913.40 Insurance and Health Benefits 9,000.00 650.34 2,619.06 21701 .00 408(P) Company Match 2,040.00 167.50 878.33 607.40 Car Allowance 3,600.00 300.00 1 ,200.00 11200.00 Materials and Supplies 11000.00 0.00 0.00 0.00 :Office Expense 0.00 0.00 0.00 30.00 �Publicatlons & Dues 11200.00 -0.00 511 .95 779.53 Postage 20,000.00 11709.37 41835.03 61899.53 Insurance - Vehicles 21000.00 0.00 0.00 0.00 Professional Services 12,200.00 750.00 41462.00 41000.00 Strategic Planning 0.00 0.00 495.34 0.00 Collection Expense 38,918.32 3,081 .34 13,049.47 11 ,790.45 Bond Paying Agent Fees 6,000.00 0.00 0.00 1 ,125.00 Repairs and Maintenance 50,000.00 0.00 0.00 11643.18 Kamensky Fountain Maintenance 5,000.00 2,278.88 41763.79 613.80 Advertising and Marketing 350,000.00 0.00 120,515.37 138,880.85 • Airport Information Booth 5,200.00 0.00 1 ,200.00 21400.00 Interspace.Airport Advertising 5,62200 0.00 1,232.85 19232.85 Website Update 10,000.00 0.00 0.00 4,335.00 • Signage - Tourism 10,000.00 0.00 1 ;196.08 0.00 New Brochures 75,000.00 0.00 13,009.93 17,394.30 Travel and Training 2,000.00 331 .29 1 ,979.96 700.94 Depreciation Expense 0.00 1 ,665.50 61662.00 6,661 .93 Special Projects (See Schedule) 171 .250.00 38.212.44 105 036.70 93.014.33 Total General Expenditures $ 856,530.32 $ 55,155.78 $ 307,869.42 $ 318,169.24 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of Special Projects Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2D06 Year to Date Year to Date Budget Actual Actual Actual Special Projects Air Museum $ 50000.00 $ 0.00 $ 5,000.00 $ 0.00 Town Center GardenMaintenance 17,500.00 11458.33 ' 5,833.32 '51833.32 Committee for Mardi Gras 11500.00 1 ,500.00 1 ,500.00 0.00 Walton Arts Center 10,000.00 0.00 0.00 7,750.00 H. S. Coaches Clinic 15,000.00 0.00 15,000.00 15,000.00 Saturday of Champions 3,000.00 0.00 3,000.00 0.00 State Soccer Championship 11750.00 0.00 11750.00 .1 ,750.00 •Holiday Hoops 109000.00 0.00 0.00 0.00 Joe Marlin Stage Race 7,000.00 7,000.00 7,000.00 91000.00 All Star Games 9,000.00 0.00 99000.00 9,000.00 Ughts of The Ozarks - 2004 Budget Carryover 0.00 0.00 0.00 14,895.30 Hogeye Marathon & Relays 0.00 0.00 0.00 3,833.58 Rural Mountain Producers Exchange 81000.00 0.00 0.00 61000.00 Ozark Valley Triathlon 2,000.00 0.00 0.00 0.00 American College Theater Festival 0.00 0.00 0.00 61000.00 Walton Arts Center Ext. Banners 0.00 0.00 3,974.27 0.00 • 4th of July Fireworks 10,000.00 0.00 0.00 0.00 Community.Access -.25th Anniversary . 0.00 0.00 0.00 51000.00 High School Baseball/Softball Championships 0.00 0.00 0.00 3,000.00 Hags in Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13 Savor the Flavor 21500.00 0.00 0.00 0.00 Arkansas Music Pavilion 10,000.00 0.00 225.00 0.00 Fayetteville Downtown Partners .15,000.00 1 ,254.11 1 ,254.11 0.00 .Arkansas Hospitality Fund Drive 2,500.00 0.00 0.00 2;500.00 National Rabbit Show 2,500.00 0.00 2,500.00 0.00 NWA Coaches Clinic 70000.00 0.00 71000.00 0.00 Ozark Military Museum 5,000.00 0.00 5,000.00 0.00 Real Deal on the Hill 7,000.00 71000.00 71000.00 0.00 Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00 Walton Arts Center - 'Rein' 0.00 0.00 10,000.00 0.00 Total Special Projects $ 171 ,250.00 $ 38,212.44 $ 105,036.70 $ 93,014.33 • See Accountants' Compilation Report Fayetteville Town Center • Statement of Revenues and Expenditures Four Months Ending April 30, 2006 Month o1 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Rental Income : $ 443,241:00 $ - 32,373.90 $ -140,976.37 $ •118,124.44 Daily Parking 5,000.00 446.00 1 ,756.00 1 ,689.00 - Parking Leases 40;000.00 ' 10;022.63 '20,640.73 209325.46 Other Income 0.00 278.00 1 ,327.00 54.00 Special Projects 10,000.00 0.00 4,243.00 773.94 Sales Tax Expense (10,000.00) (655.00) (655.00) (8,531 .00) Less Returns & Allowances 0.00 (1212501 (1 .212.50) (170.00) Total Revenue 488.241 .00 41 ,25&03 767.075.60 132.265.84 General Expenditures See Schedule 488.891 .00 37.799.58 149.053.79 138.497.76 Other Revenue (Expenditures) Interest Income - Checking 150.00 12.74 44.36 62.93 • Total Other Revenues (Expenditures) 150.00 12.74 44.36 62.93 .Excess.of Revenues Over (Under) Expenditures $ (500.00) $ 3,466.19 $ 18,066.17 $ (6,168.99) • See Accountants' Compilation Report Fayetteville Town Center • Schedule of General Expenditures Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual 4General Expenditures Salaries & Wages $ 182,798.00 $ 14,024.59 $ 569511 .88 $ 52,909.63 Outside Service 0.00 0.00 82.60 28.13 28.13 6.00 Payroll Taxes Expense 24,983.00 1 , 5,510.69 6,558.17 Insurance and Health Benefits 18,112.16 1274.04 41930.43 51264.11 408(P) Company Match 4,500.00 . 236.26 946.24 875.04 . Commissions 44,324.00 31196.80 9,936.13 9,379.00 Materials and Supplies 3,000.00 500.37 1 ,441 .90 1 ,630.40 Office Supplies/Printing 11000.00 253.53 253.53 507.06 Credit Card Discounts 11000.00 94.52 544.81 299.68 Office Expense 0.00 . 0.00 103.54 0.00 Publications & Dues 250.00 0.00 0.00 0.00 Postage 200.00 0.00 0.00 126.00 Water 6,850.00 964.85 2,038.83 21397.54 Gas 19,500.00 1 ,809.26 10,464.98 8,764.64 Electricity 60,875.00 3,582.37 17,502.36 14,664.25 • Cable 11200.00 81 .57 326.28 407.61 Telephone 8,650.00 645.78 2,493.93 3,154.99 Long Distance Telephone 0.00 0.00 138.19 91 .19 Insurance- Vehicles ..5,750.00 0.00 0.00 0.00 Taxes and Licenses 2,205.00 0.00 0.00 19000.00 .Linens 22,782.00 1 ,924.40 61517.78 5,074.10 Repairs and Maintenance 45,176.71 6,15726 139457.86 16,129.83 Special Pro(ects 121000.00 0.00 8,876.70 20522.00 Advertising and Marketing 3,000.00 0.00 367.60 0.00 Travel and Training 750.00 0.00 0.00 0.00 Depreciation Expense 1998513 1 .665.50 6.662.00 6.661 .92 Total General Expenditures $ 488,891 .00 $ 37,799.58 $ 149,053.79 $ 138,497.76 • See Accountants' Compilation Report Convention and Visitors Bureau • Statement of Revenues and Expenditures Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget . Actual . Actual Actual Revenue - BuSTours - $ 1 ,000.00 ' $ 0.00 $ 11975.00 $ 0.00 Partnership Income 41500.00 21000.00 49000.00 . 11900.00 Special Projects -,Sponsorships 0.00 0.00 210.00 21081 .00 Brumley Shuttle 1 .000.00 0.00 0.00 0.00 Total Revenue 6.500.00 2.000.00 5.185.00 3,981 .00 General Expenditures "See Schedule 254568.00 15.303.15 67.120.68 65.085.23 Capital Outlay Minor Equipment 0.00 0.00 0.00 10.096.89 Other Revenues (Expenditures) Interest Income - Checking 300.00 26.86 146.02 232.34 Transfers from Other Funds 247.768.00 0.00 120.000.00 220.000.00 • Total Other Revenues (Expenditures) 248.068.00 26.86 120.146.02 220.232.34 Excess Revenues Over (Under) Expenditures $ 0.00 $ (13,276.29) $ 58,210.34 $ 149,031 .22 • See Accountants' Compilation Report Convention and Visitors Bureau • Schedule of General Expenditures Four Months Ending April 30, 2006 Month of 20D6 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 134,900.00 $ 81649.49 $ 37,374.49 $ 35,333.36 Payroll Taxes Expense 18,886.00 684.13 3,115.59 3,799.42 Insurance andHeahhZenefts 20,235.00 - 1 ;166.01 41738.04 4,774:94 408(P) CompanyMatch 41047.00 259.49 1 ,121 .27 910.00 Materials andSupplies "5,000.00 10.00 411 .62 21295.48 Office Supplles/Printing 2,500.00 11147.03 19154.06 405.21 Cleaning Supplies 31300.00 0.00 0.00 0.00 Software .1 ,100.00 0.00 0.00 0.00 Update ComputerstAdded Secr 0.00 0.00 1 ,097.00 0.00 Credit Card Discounts : 0.00 0.00 0.00 164.34 Publications & Dues 2,000.00 11000.00 1 ,762.00 125.00 Postage 200.00 0.00 0.00 0.00 Telephone 4,000.00 273.86 11165.11 990.95 Rent 81400.00 0.00 2,800.00 31500.00 Convention Development 20,000.00 500.00 31488.39 5,033.90 Repairs and Maintenance 21000.00 0.00 0.00 235.22 Special Projects 0.00 0.00 473.90 11970.00 Advertising and Marketing 0.00 0.00 0.00 100.00 Travel and Training 28.000.00 1 .623.14 8.419.21 5.447.41 • Total General Expenditures $ 254,568.00 $ 15,303.15 $ 67,120.68 $ 65,085.23 • See Accountants' Compilation Report Clinton House Museum • Statement of Revenues and Expenditures Four Months Ending April 30, 2006 Month o1 2006 2005 2006 April 309 2006 Year to Date Year to Date Budget Actual .Actual .Actual Revenue .,Admisslon,Revenue $ 82;500.00 $ 290:00 $ 1;424.00 $ -0.00 Special Events 11500.00 75.00 125.00 0.00 Gift Shop Sales 21750.00 - 166.99 494.86 0.00 Speaker Series 2,500.00 0.00 0.00 0.00 Other Income 120.00 0.00 50.00 0.00 Less Returns 8. Allowances (8,250�0) (119.00) (119.001 0.00 Grow Revenue 81 ,120.00 413.99 1 ,975.86 0.00 Less Cost of Goods Sold 5.000.00 (76.60) (227.001 0.00 Total Revenue 76.120.00 337.39 1 .748.86 0.00 General Expenditures See Schedule 76.120.00 3.367.75 25.382.90 0.00 Capital Outlay • Other Revenues (Expenditures) Interest Income- Checking 0.00 8.05 32.96 0.00 ' Total Other Revenues (Expenditures) 0.00 8.05 _. 32.96 0.00 Excess Revenues Over (Under) Expenditures $ ' 0.00 $ (31022.31 ) $ (23,601 .08) $ 0.00 • See Accountants' Compilation Report Clinton House Museum • Schedule of General Expenditures Four Months Ending April 30, 2006 Month of 2006 2005 2006 April 30, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 31 ,500.00 $ 2,500.00 $ '9,884.64 $ 0.00 Payroll Taxes Expense 41900.00 213.76 845.17 0.00 -Insurance and Health Benefits 3,000.00 241 .06 964.24 .0.00 Materials and Supplies 2;400.00 120.76 167.90 . 0.00 'Credit Card Discounts 10.00 6.06 -21 .62 0.00 Water 480.00 34.67 138.68 0.00 Gas 620.00 76.49 463.53 0.00 Electricity 900.00 45.94 181 .37 . 0.00 Security 420.00 21 .80 87.20 0.00 .Telephone 1.;500.00 107.21 427.10 0.00 Rent 12,000.00 0.00 12,000.00 0.00 Insurance - Vehicles 600.00 0.00 0.00 0.00 Repairs and Maintenance 1 ,800.00 0.00 0.00 0.00 Advertising and Marketing 0.00 0.00 201 .45 0.00 Website Update 61000.00 0.00 0.00 0.00 New Brochures 10.000.00 0.00 0.00 0.00 Total General Expenditures $ 76,120.00 $ 3,367.75 $ 25,382.90 $ 0.00 • • See Accountants' Compilation Report FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners City Council CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney �. DATE: May 4, 2006 RE: Overdue HMR taxes collected City Prosecutor Casey Jones has continued collecting overdue I-EVIR • taxes at a record setting pace since the expedited policy was accepted by both the A & P Commissioners and City Council and put into place. Last month the City Prosecutor collected almost Ten Thousand Dollars ($9,887.43). The year to date total stands at $39,225.43 for a monthly average of $9,806.00. In 2005, we collected an average of about $5,600.00 per month. The first four months of 2006 are averaging 75% more than that amount. After one third of a year, we have collected almost 60% of what was collected in all of 2005, and 74% of what was collected in all of 2004 or in all of 2003 (around $53 ,000.00 in both years). My earlier predictions that collections would slow as we catch up with establishments that previously had gone to prosecution much more slowly have not yet been realized. I still anticipate such a slow down of collections in the future, but thank the Accounting Department and City Prosecutor for their very effective work so far this year. 4" +E CITY OF FAYETTEVILLE • OFFICE OF THE PROSECUTING ATTORNEY MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTORE-mail: hotcheck@ci.fayetteville.ar.us BRIAN THOMAS AR FAYETTEVILLE, ARKKANAN SAS 72701 DEPUTY CITY PROSECUTOR iMO PHONE: (479) 575-9377 (479) 575.9379 (479) 575-9374 (479) 575-9375 Hot Checks: (479) 575-8254 FAX # : (479) S7&8373 TO: K Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Pros c r DATE: May 2, 2006 RE: Status of Active HMR cases 1 . Alligator Ray's Steve Woodard Paid $117.00 • 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant 3. Baskin Robbins Robert Szlemko Forms turned in 4. Bourbon Boys Brad C. Murphey $00 paid Steven T. Wilkerson 5. Casa Torres Arturo Torres Paid $152.96 - Current Miguel Torres 6. Corky's Ben Clark Pd. $ 150. — TD 05/10/06 7. Dickson St. Diner Nick Jefferies No show on 3/29/06 8. Fat Toney's Tony Goucher Active FTA Warrant 9. Frulati Cafd Todd/Mary McNeill TD 5/10/06 10. ' Fuzzy's Restaurant James Giardino Warrant filed 11 . JR's Dickson Theater Benton Bandy Paid $ 1362.00 Wade Ogle • 12. JR's Lightbulb Club/ Benton Bandy Paid $ 1098.00 Tangerine Wade Ogle 13. LaFamilia Virginal Amaral TD 5/24/06 14. Morning Glory's William Reeves Active FTA Warrant 15. The Perk Marilyn Youmans Paid $2424.00 16. Sassafras Steve Jenkins Paid $4000.00 17. Sugar Mountain Charles/Ann Wilkerson Paid $583.47 - Current TOTAL: $9,887.43 • • I • DIRECTOR'S REPORT April, 2006 INQUIRY RESPONSES Inquiry Responses April 2006 — 4,409 Year to date 2006 — 9,208 'April 2005 — 5,303 Year to date 2005 — 13,983 Internet Inquiries April 2006 hits — 1 ,302,386 April 2005 hits — 932,851 April 2006 unique visits — 32,783 April 2005 unique visits — 19, 112 April 2006 per day average visits — 1 ,092 April 2005 per day average visits - 637 APRIL ACTIVITY Tourism Activities — David Wright — Red, white and Boom ,Perry Franklin — Heritage Trail signs Relations with Media — Amy Cotham, Morning News • Erika — KTHV, Little Rock A & P — Meeting with Steve Davis NWA Hospitality Association Culinary Classic AHA Meeting Washington County Historical Society ' Ordinance Review Committee Paul Nelson — Buffalo Wild Wings Dean LaGrone — HMR Bart Paden — high resolution photos for Christ's Church in Joplin Clinton House Museum — Martha Haguewood, Maple Hills Garden Club CVB — Phyllis Tucker FMLA Town Center — Cooper McCraney — Peace Fountain Ashley Post - intern Miscellaneous — Stevie's birthday party Bill Kincaid — Courthouse fundraising • • HMR Collections — April (March sales) Olive Garden Red Lobster Radisson Golden Corral Noodles Chick-fil-A Clarion Chartwell's Dining Logan's Roadhouse McDonald's on Joyce Chili's Hampton Inn Catfish Hole 93 Smokey Bones Barbecue TGI Fridays Penguin Ed's Barbecue Ruby Tuesday Applebee's McDonald's on 6h Bordino's • • ADVERTISING INQUIRIES BY STATE - 2005 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL Alabama 18 11 49 67 145 4 Alaska 2 2 4 5 13 Alberta 2 4 1 7 Arizona 13 16 24 49 102 Arkansas 53 139 117 200 509 ARGENTINA 0 AUSTRALIA 1 1 British Columbia 1 1 2 California 33 30 102 222 387 Colorado 7 10 30 49 96 Connecticut 3 5 10 31 49 CROATIA 0 Delaware 3 4 11 18 ENGLAND 0 Florida 42 32 116 179 369 Georgia 17 15 36 70 138 Guam 1 1 Hawaii 4 3 7 Idaho 3 10 13 26 Illinois 75 32 307 262 676 Indiana 27 20 114 155 316 Iowa 22 15 84 114 235 ITALY 0 Kansas 22 12 80 112 226 Kentucky 22 11 51 78 162 Louisiana 64 36 115 172 387 LUXEMBURG 0 Maine 3 7 9 19 Manitoba 2 1 3 Maryland 4 6 10 43 63 Massachusetts 9 6 23 31 69 Mexico 0 Michigan 32 18 179 169 398 Minnesota 22 20 70 109 221 Mississippi 26 14 64 109 213 Missouri 66 36 190 254 546 • Montana 1 3 8 5 17 Nebraska 9 7 39 45 100 Nevada 2 3 15 26 46 New Brunswick 1 1 New Foundland 0 New Hampshire 4 3 6 17 30 New Jersey 21 4 41 84 150 New Maxim 2 1 7 12 22 New York 31 17 70 139 257 North Carolina 13 3 44 79 139 North Dakota 1 1 9 8 19 Northwest Territories 0 Nova Sootia 1 1 7 1 10 Ohio 34 11 111 170 326 Oklahoma 32 30 108 179 349 Ontario 6 4 8 12 30 Oregon 8 8 28 36 80 Pennsylvania 29 17 62 127 235 Prince Ed. Island 1 1 2 Puerto Rico 1 3 3 7 Quebec 6 1 6 3 16 Rhode Island 1 1 9 6 17 Russia 0 Saskatchewan 1 1 South Carolina 10 3 32 49 94 South Dakota 5 1 10 13 29 SPAIN 0 SWEDEN 0 SWITZERLAND 0 TAIWAN ROC 0 Tennessee 32 19 83 122 256 Texas 85 65 325 455 930 Turkey 0 Utah 2 1 6 17 26 Vermont 1 9 5 15 • Virginia 8 4 31 70 111 Washington 10 5 26 40 81 Washington, D. C. 2 2 1 5 West Virginia 4 2 18 29 53 Wisconsin 32 36 136 133 337 Wyoming 2 2 4 5 13 Military 0 TOTAL 981 749 3069 4409 0 0 0 0 0 0 0 0 9208 y 'o d c a � b I a o o � I E g U � W G C v ON m N M N n M O N W M O Vll � y O N Q N tD m • � tor to C o 0 0 0 0 0 0 0 0 0 0 0 0 0 o p \1 N U C N a C2ZZ m c o r O d m M O N O N � tmD N M C t C a E J o15 .y m LL m I N E E T L N LL a O � 3 = 0 I CL m I � c to Q N d m > m a m o o a 7 A • m o. C7 C7 � m m e n o U` 0 d > C7 U' > E w E E m 9 9 V m A w 0 = U LL m F 0 y C f >d m U) Z N Q Q Q m IL IL J 2 Z w P f > H u d O Z O 4 ' a � o � N O 3 O e N v Q � V my Or G n 4 N O 0 N V N M W N M M N C Q • e � � � ai t M O N N n M O O O P N N C T Q O N M W N P C O V P 0 0 OD P P 1� i:r LL C � je W N OPD I� M O O M M r C M U o a) •� 3 O O M O N P co N 0 0 0 P S N d N N M M M P N r T 10 LL, 0 0 0 0 0 0 0 0 00 0 o e e e e e e e 0 0 0 0 0 0 0 I) P O v N P M O) O M l t0 V 0 P c0 �0 P M M N co t~j v V N P f0 N C P M P M N � � 6 0 0 0 O O � C N '�° � � � (O N N N6 � O O O O O O O G O6 O6 C I M r N m 4 M N M N O N M ^ O M M N N N I ti m g v a v 'No d c O N V qb m H n d D! o • N 0 op rn J d a n v 0 m t iq iq V `o E E o " n 0 • —y — @0 3: d Q 0 > a c ui c o LL C7 0 P D@ a ? @ d „ m Q °' d 'e -x i. Z Q Q J _, y ♦- LL m U) J Z V LL N H Q ♦- Z LL Q m F H UJ d 0 Z V � 1 y a a o • o .�S o N 7 m � r v otf Y CD a t3 co p O LL M y + > C GL a p 00 d � l0 N > CD 7 LL e e e e N N V O O O O i C O O O O O O N N N d t3 N E m ~ m a 0 c b L 1 D g E t • � � U m ti v o o —1 y Q LL co Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A& P www.fayettevilletourism.com • Summary Period: Last 12 Months Generated 30-Apr-2006 23:59 CDT Usage sunnary for www . fayettevilletourisn. con m m N f� 00 N M M rl n�III W \ O H � � N Mau Jun Jul Rug Sep Oct Nov Dec Jan FebAtLLW Summary by Month • onth Daily Avg 11 Monthly 'I'otals Hits Files Pa es Visits Sites KBvtes Visits Pa es Ftles Hits r 43412 38592 25356 1092 16413 5024990 32783 760699 11577781 1302386 w 44138 38796 25601 —1044]= 5260420 32368 793656 1202699 1368289 Ich 'U06 39715 35066 23539 833 12639 4212862 23327 659097 981870 1112026 Jan _'U(16 36647 32540 22504 728 11312 4313598 22580 697638 1008765 1136072 1 )cc2(l05 28186 25002 16866 6149648 3261589 19049 522861 775068 873782 Nov 2.00` 31917 28439 19048 700 9676 3590825 21005 571464 853174 957531 Oct 2005 37116 32564 20865 794 12529 4520049 24631 646836 1009514 1150598 Sep-2005 39105 33855 20724 774 13407 4681055 23249 621743 1015658 1173162 Aug 200533675 29314 17964 654 11752 414901 $ 20294 556902 908743 1043939 hi12005 32637 281 R2 17340 644 10753 3954802 19985 537560 873661 1011772 1un_2005 34952 3046519032681 E90d 4072016 20451 570966 913979 1048573 May 2005 32793 28861 E7j5dr 585 10496 3994098 18165 551817 894699 1016602 Totals 50995319 277887 7491239 11595608 13194732 Gcncrated by Webalizer Version 2.01 • http://www.fayettevilletourism.com/logs/ 5/l /2006 • GOALS AND OBJECTIVES 2006 Goal update — April 30, 2006 A & P COMMISSION • Increase HMR revenue by 5%. Through 4 months, HMR collections are 10. 67%. • Increase inquiry responses by 5%. Advertising inquiries are down 34% and per average day visits are up 71.42%. • Work with agency to create a new visitor guide that is more comprehensive and informational. Information and rate card have been been sent to Chamber e-mail list. Target date for the new digest size magazine is mid-July. • Update website(s). A new web host has been chosen. Sells Clark is working on updating websites. Agency is ready to move all websites to the new hosting service, but agreed to wait on the Fayetteville Tourism website until the new Experience Fayetteville website is ready to go live. TOWN CENTER • Increase sales/collections by 15%. Executed sales contracts by log date has increased by 53% year to date. Collections have increased by 16% year to date. • CONVENTION VISITOR BUREAU • Attend the following shows and conventions ASAE monthly luncheons and convention, Destination Marketing annual convention and CEO forum, NASC annual convention, American Bus Association marketplace, Arkansas Hospitality Trade Show, and TEAMS annual show. • Bid on four association meetings. Five (5) conventions have been booked thus far. • Mail out tourism inquiries. On-going - Tourism inquiries are mailed within one week of receiving them. • Attend the following trade shows: African American Travel Conference, Tennessee Motorcoach Show, and Great American Road Show. We have been represented at all three. • Market to tour operators by making 4 calls weekly to tour operators, mail group tour planner to new contacts, mail new itineraries to tour operators quarterly, and promote other itineraries to tour operators. With Phyllis 's illness, this has fallen short of our first quarter goal. Julie Penning has been transferred to the CVB while Phyllis is out on FMLA leave. Build relationships with attractions, hotels, and restaurants. On-going. • Grow the "Trick or Treat" on the Square event. Fourth quarter event. •