HomeMy WebLinkAbout2006-05-08 - Agendas - Final MEETING NOTICE
Groups requesting funds from the A & P Commission for the spring, 2006 will
display information and answer questions from the Commissioners at 1 :00 p.m.
prior to the meeting.
The Advertising and Promotion Commission will meet on Monday, May 8, 2006 at 2:00
p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
May 8, 2006 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Funding Requests
III. Reports
A. Approval of Minutes for April 10, 2006 regular monthly meeting
B. Financial Report
• 1 . HMR Revenues
2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw
3 . Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
1 . Update on goals and objectives for 2006
D. CVB Report — Allyson Twiggs
E. Town Center Report — Willistine Smith
F. Clinton House Museum Report — Joseph Barnes
G. Advertising Agency Report — Brian Clark
IV. Old Business
A. Visitor Profile Study
B. Strategic planning session summary
V. New Business
VI. Adjourn
•
etteville Advertising and Promotion Commission
2005 receive 2006 receive 2006 Re ue MH Rec Com Appr.
Airfest 2006 1 ' 20,000 0
Arkansas Air Museum $10,000 $5,000.00 20000 0
Botanical Garden Society of the Ozarks $20,000 25,000 10,000
Champions for Kids 15,0001 0
Chili Pepper Cross Country Festival $500 51000 500
Fayetteville Public Library 79600 0
First Night $7,500 20,000 2,800
Lewis and Clark Urban Adventure Race $1 ,000 5,000 11000
Lights of the Ozarks $10,000 20,000 20,000
Lions 5K Run $500 2,000 0
Ozark Military Museum $5,000.00 10,0001 0
Pa nozzi Charities $2,500 51000 0
Solar Splash 10,000 109000
Theatres uared 44,200 13,000
Walton Arts Center $16,750 $10,000- 2' 20,000 9,900
2289800 670200
llocated Revenues - $78,071 .68
- received funds in conjunction with Air Museum
2*'-'. received funds for "Rain" production
•
ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
• April 10, 2006
Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, and Pat Gazzola.
Commissioners Absent: Maudie Schmitt, Don Marr and David McGeady
Staff Present: Marilyn Heifner, Willistine Smith, Allyson Twiggs
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and
Promotion Commission to order on April 10, 2006 at the Fayetteville Town Center at 2:00 p.m.
SKIP RUTHERFORD
Skip Rutherford, president of the William J. Clinton Library Foundation, was a guest. He said
the Clinton House Museum is an outstanding product and a good addition to the state tourism
mix. They exceeded $500,000 visitors to the Clinton Library in the first year and had over 500
tour buses from out-of-state.
The Arkansas passport, Billgrimage" will enable all four presidential cities to cross sell. Because
of its uniqueness, it should draw national and international attention.
MINUTES
Moved by Davis, second by Crawford to approve the minutes of the March 13, 2006, regular
• meeting. - Motion carried.
FINANCIAL REPORT
Larry Bilbrey reviewed financials for March, 2006. Cash position is good. Nothing unusual in
any of the division's financials. Moved by Coody, second by Davis approve the financial
reports. Motion carried.
HMR REVENUES
Marilyn reviewed HMR collections for March. $ 154,067 was received, a decrease of 6.47%
over last March. Hotels showed a decrease of - 10.79% in March, restaurants had a 0.93%
increase.
CITY ATTORNEY
City Attorney Kit Williams reported that the prosecutor collected almost $8,000 this month.
This represents an average of $9,780.00 for '06.
DIRECTOR'S REPORT
Inquiry responses for the month were off 36% for the month and off 44% for the year. Internet
inquiries still increase at a large percentage, up 84% in March and 73% per average visits in
March.
Planning meetings for summer events have kept staff busy. MillionAire Magazine will feature
• Fayetteville. A meeting was held with the Chamber on a relocation guide.
The City Council will consider a festival ordinance to recoup city expenses. Marilyn will keep
up with developments on this issue.
The auditors are in the city this month and have been investigating A & P funds as well.
•
CVB REPORT
Real Deal on the Hill will be in town this weekend as will Razorfest. Travel Hero is booking
about 80 room nights a month. We have signed on Enterprise Rent-a-car as a CVB partner.
Allyson asked Commissions directions regarding speaking for Divinity hotel project. Moved by
Coody, second by Davis that staff could address approval of business model for 500 rooms, more
meeting space, and bringing the corporate traveler back to Fayetteville. Motion carried.
TOWN CENTER REPORT
Willistine Smith reported that the Town Center sales had increased by 63% and contract sales
were up 28% in March. Collections were up 24% and per event sales were up 54% in March.
Sales year to date are up 28%, contracted sales up 63% and collections up 12%.
CLINTON HOUSE MUSUEM
Joseph Barnes reported total visitors to the Museum at 285, representing 29 states and 16
countries.
James Carville visited the Museum when he was in Fayetteville speaking at the University. Four
• motorcoaches brought 195 guests and two school groups toured in March. Skip Rutherford will
be the first speaker in the Speaker Series.
AGENCY REPORT
Advertising is in full swing. They are beginning to work with staff on Visitor Guide.
OLD BUSINESS
Strategic planning summaries were included with agenda. Quotes were received from three
firms for Visitor Profile study. Moved by Coody, second by Davis that staff negotiate a contract
with Market Vision for $27,800. They provided the lowest quote. Motion carried.
NEW BUSINESS
Funding Requests for April 2006. Funding requests will be heard on May 8 at 1 :00 p.m. prior to
the next regular meeting of the A & P Commission. Marilyn will contact requestors. They will
set up information on tables and Commissioners will circulate and ask questions.
There being no further business, the meeting was adjourned.
Respectfully submitted,
k4 i�a4tz4,-yj
�c2 < J
• Marilyn Heiffier
Executive Director
Advertising and Promotion Commission
For month of April 2006
Current Year HMR Collected (2120.0912.4101 .00) $ 171 ,677.32.
Prior Year Collected (2120.0912.4101 .01 ) $ 21385:85
Checking Interest Revenue (2120.0912.4705.00) $ 9:42 .
Gamer Investment Interest Revenue (2120.0912.4708.00) $ 151569.77;.
Total Revenues $ 189,642.36
Annual Bond Audit Expense (2120.9120.7602.60) $ -
Collection Expense (2120.9120.5333.00) $ (39481:26)_
Bank of OK Quarterly Fee (2120.9120.7602.60)
Town Center Bond Payment (2120.9120.7602.60) $; (55,354;`99)`
2004 Property Taxes on Town Center (2120.9120.7602.60) $ _
Total Expenses $ (58,836.25)
• Total Check to A&P A._.130 06,111
S
i
I
`y o 0 0 0 0
• > M O a r (r0
o
O° } n n cSi of o
M .-
N m 0
to
U
n (n m
N N (O O O 00!
co x C060N
F
W
N O S (r0
S
0 0 0 0 0 0 0 0 0 0 0 0
> 0I 00 co O (D 0) m N m ('7 co
O > O n O n 00 7 (7 O O � O (0
} � N OD 6 0) OD OO 6 (O O
r
N m 0
L d
U
wooconcelco
pooL000m
x o U) n v °r � o N � °n°_ chi rn
(0 l� W fh C 4 Of O N n N 01 O O M
O O H 0 m O O LO O 00 O O (D n (0
N V
u9 9V < N Ir
I N
• y o 0 0 0 0 0 o 0 0 0 0 {0{}}
W n O DOD O DOD, coOr O CO
} C%4 C%4 co O cNi r%: G O aD r,.: (V
r
N C O
to
U
O N N m 0, m n co n O a) (n n
N m N 11 M (D 01 N O OD r
x O 0) V O 11 m (n O ('7 M M
O 0) 0)01 (0 O N O (D (0 O O OD
cn N O V It V O V It (D (0 M H
N F S N N Ui f9 (A N N V9 fA (A N N
� N
S
c � � \ eo a
> o 0 0 o 0 0 c 0 0 0 0 0 0
> W -q � 1([ V (OD LO M O M O O H
to O O } N Q Q C� N O n h O
N N NC
o va
N
N
W (O
c (O O 0) m (D (0 00 O N (0 h
to O 0 O V co O (o M n co O (D N O r
C �+ N N 0> N M to O (O 0) co OD N N
W 0x O N n 47 0) N O N N O OD
` d O 9 N N m m � � M O C-4
VD
Q O N H N eA di N N N N N N N N t9
O) M _ N
> F
• m N N
>m E
LLL m E 3 ami
cu 2 °
U (i ¢ > > ¢' ii O Z o
. HMR Comparison 2003 to 2006
Using Year-End totals per HMR Report (adjusted for past due amounts paid 3/06)
HOTELS
2003 2004 % change 2005 % change 2006 % change
Dec 10,773.64 129329.60 14.44% 14,024.64 13.75% 13,284.28 -5.27%
Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 -0.01 %
Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % 15,995.98 -10.79%
Mar 159371 .78 19,692.06 28. 11 % 19,037.80 -3.33% 18,917.34 -0.60%
Apr 16,534.22 179643.48 6.70% 19,720.73 11 .77%
May 16,568.61 19,979.47 26.62% 22,347.62 11 .85%
Jun 18,530.45 229917.75 23.67% 22,690.02 -0.99%
Jul 169031 .25 17,404.01 8.56% 18,668.34 7.26%
Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48%
Sep 16,875.70 21 ,910. 18 29.83% 21 ,524.09 -1 .76%
'Oct 259183.66 24,314.01 -3.45% 22,729.73 7.44%
Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78%
191 ,214.95 218,627.08 14.34% 2289272.45 4.41 % 619848.45 -4.45%
RESTAURANTS
2003 2004 % change 2005 % change 2006 % change
Dec 112,143.74 122,970.98 9.65% 137,855.28 12. 10% 152,358.72 10.50%
• Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 136,936.23 7.59%
Feb 99,436.17 117,063.89 17.73% 127,214.85 8.67% 128,401 .98 0.93%
Mar 113,299.12 125,141 .62 10.45% 1409166.43 12.00% 1689050.66 19.89%
Apr 108,157.35 123,732. 13 14.40% 137,712.38 11 .30%
May 114,543.92 126,572.41 10.50% 1409966.98 11 .37%
Jun 111 ,410.87 128,880. 12 15.68% 1649369.25 27.54%
Jul 109,920.03 127, 161 .30 15.68% 136,906.50 7.66%
Aug 117,824.90 126,217.05 7. 12% 1399830.39 10.78%
Sep 112,098.50 134,327.89 19.83% 143,215.20 6.61 %
Oct 127,371 .76 133,335.40 4.68% 1460722.98 10.04%
Nov 104,084.85 118, 147.51 13.51 % 133,691 .45 13. 16%
1 ,334t424.93 1 ,500,094.85 12.42% 11675,216.12 11 .67% 585,747.59 10.14%
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
April 30, 2006
•
•
SCARBROUGH
MURTISHAW, CERTIFIED PUBLIC PCcoUNrm-m. PA
34 W Colt Square Dr., Suite 3, Fayetteville, AR 727012888
Telephone (479) 52k1771 Fax (479) 442W82 cow rncpasmtn WilliamLCook II, CPA
Larry IL Bllbrey, CPA
Wesley D. Murtishaw, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of April 30, 2006 and for the four months then ended in accordance with Statements on Standards
for Accounting and Review Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
• of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
May 3, 2006
•
Member..
American Institute of CPAs Private Companies Practice Section Arkansas Smiery of CPAs
Fayetteville A & P Commission
Balance Sheet
As of April 30, 2006
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 45,025. 14
Cash in McIlroy Bank - A & P General 271 ,750.94
Cash in Bank of Fayetteville 103,890.63
Cash in Mcllroy Bank - A & P Payroll 13,525.79
Cash in Bank - Conv & Visitor Bureau 77,544.53
Cash in Bank - Clinton House 24,050.45
Clinton House Inventory 31608.90
.Investments 314649531 .31
Investment Adjustment to Market (50,048. 14)
Accounts Receivable 113,767.32
Accrued Interest Receivable 40,798.64
Due from City 93.66
Total Current Assets $ 4, 108,539. 17
Property, Plant, &Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 206,677.24
Equipment 166,502.88
Less: Accumulated Depreciation (171 ,787.30)
Net-Property and Equipment 2107995.80
Total Assets $ 4.319.534.97
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 94.77
Accounts Payable 114,872.86
Accounts Payable - Parks HMR 6.35
Due to Other Funds 3,317.46
Total Current Liabilities $ 118,291 .44
Capital
Unrestricted Fund Balance 41101 ,060.58
Excess Revenues Over (Under) Expenditures 100, 182.95
Total Capital 4,201 ,243.53
Total Liabilities and Capital $ 4,319,534.97
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
-.HMR Tax Revenue $ 11945,915.00 $ 154;067.07 $ 652,248.38 $ 589,522.70
Other-income 1 0.00 0.00 0.00 " 56500
Total Revenue 1 .945,916.00 154.067.07 652.248.38 612.107.70
General Expenditures
See Schedule '856.530.32 55,155.78 307.869.42 318.169.24
Capite1.Ou0ay
Minor Equipment 75.000.00 0.00 4.378.93 0.00
Other Revenues (Expenditures)
Interest Income - Investments 100.000.00 12,839.59 51 ,177.45 33,260.86
CEC Band Excess 0.00 0.00 0,00 72,559.50
Band Payments - Town Center (671 ,376.00) (55,354.99) (221 ,419.96) (224,130.16)
'Arbitrage Expense 0.00 0.00 (2250.00) 0.00
Transfers to Other Funds (337,138,00) 0,00 (120.000.001 (220.000.001
• Total Other Revenues
(Expenditures) (908.514.00) (42.515.401 (292,492.51) (338.309.801
Excess Revenues Over
(Under) Expenditures $ 105;871 .68 $ '56.395.89 $ 47.507.52 $ (44,371 .34)
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of General Expenditures
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
.Salaries & Wages .$ : 68,000.00 $ 5;583.34 $ 22,333.36 $ 20,245.75
Payroll Taxes Expense . 89500.00 425.78 1 ,888.20 19913.40
Insurance and Health Benefits 9,000.00 650.34 2,619.06 21701 .00
408(P) Company Match 2,040.00 167.50 878.33 607.40
Car Allowance 3,600.00 300.00 1 ,200.00 11200.00
Materials and Supplies 11000.00 0.00 0.00 0.00
:Office Expense 0.00 0.00 0.00 30.00
�Publicatlons & Dues 11200.00 -0.00 511 .95 779.53
Postage 20,000.00 11709.37 41835.03 61899.53
Insurance - Vehicles 21000.00 0.00 0.00 0.00
Professional Services 12,200.00 750.00 41462.00 41000.00
Strategic Planning 0.00 0.00 495.34 0.00
Collection Expense 38,918.32 3,081 .34 13,049.47 11 ,790.45
Bond Paying Agent Fees 6,000.00 0.00 0.00 1 ,125.00
Repairs and Maintenance 50,000.00 0.00 0.00 11643.18
Kamensky Fountain Maintenance 5,000.00 2,278.88 41763.79 613.80
Advertising and Marketing 350,000.00 0.00 120,515.37 138,880.85
• Airport Information Booth 5,200.00 0.00 1 ,200.00 21400.00
Interspace.Airport Advertising 5,62200 0.00 1,232.85 19232.85
Website Update 10,000.00 0.00 0.00 4,335.00
• Signage - Tourism 10,000.00 0.00 1 ;196.08 0.00
New Brochures 75,000.00 0.00 13,009.93 17,394.30
Travel and Training 2,000.00 331 .29 1 ,979.96 700.94
Depreciation Expense 0.00 1 ,665.50 61662.00 6,661 .93
Special Projects (See Schedule) 171 .250.00 38.212.44 105 036.70 93.014.33
Total General Expenditures $ 856,530.32 $ 55,155.78 $ 307,869.42 $ 318,169.24
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of Special Projects
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2D06 Year to Date Year to Date
Budget Actual Actual Actual
Special Projects
Air Museum $ 50000.00 $ 0.00 $ 5,000.00 $ 0.00
Town Center GardenMaintenance 17,500.00 11458.33 ' 5,833.32 '51833.32
Committee for Mardi Gras 11500.00 1 ,500.00 1 ,500.00 0.00
Walton Arts Center 10,000.00 0.00 0.00 7,750.00
H. S. Coaches Clinic 15,000.00 0.00 15,000.00 15,000.00
Saturday of Champions 3,000.00 0.00 3,000.00 0.00
State Soccer Championship 11750.00 0.00 11750.00 .1 ,750.00
•Holiday Hoops 109000.00 0.00 0.00 0.00
Joe Marlin Stage Race 7,000.00 7,000.00 7,000.00 91000.00
All Star Games 9,000.00 0.00 99000.00 9,000.00
Ughts of The Ozarks - 2004 Budget Carryover 0.00 0.00 0.00 14,895.30
Hogeye Marathon & Relays 0.00 0.00 0.00 3,833.58
Rural Mountain Producers Exchange 81000.00 0.00 0.00 61000.00
Ozark Valley Triathlon 2,000.00 0.00 0.00 0.00
American College Theater Festival 0.00 0.00 0.00 61000.00
Walton Arts Center Ext. Banners 0.00 0.00 3,974.27 0.00
• 4th of July Fireworks 10,000.00 0.00 0.00 0.00
Community.Access -.25th Anniversary . 0.00 0.00 0.00 51000.00
High School Baseball/Softball Championships 0.00 0.00 0.00 3,000.00
Hags in Bloom - NWA Garden Show 0.00 0.00 0.00 3,452.13
Savor the Flavor 21500.00 0.00 0.00 0.00
Arkansas Music Pavilion 10,000.00 0.00 225.00 0.00
Fayetteville Downtown Partners .15,000.00 1 ,254.11 1 ,254.11 0.00
.Arkansas Hospitality Fund Drive 2,500.00 0.00 0.00 2;500.00
National Rabbit Show 2,500.00 0.00 2,500.00 0.00
NWA Coaches Clinic 70000.00 0.00 71000.00 0.00
Ozark Military Museum 5,000.00 0.00 5,000.00 0.00
Real Deal on the Hill 7,000.00 71000.00 71000.00 0.00
Texas Trophy Hunters 20,000.00 20,000.00 20,000.00 0.00
Walton Arts Center - 'Rein' 0.00 0.00 10,000.00 0.00
Total Special Projects $ 171 ,250.00 $ 38,212.44 $ 105,036.70 $ 93,014.33
•
See Accountants' Compilation Report
Fayetteville Town Center
• Statement of Revenues and Expenditures
Four Months Ending April 30, 2006
Month o1 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Rental Income : $ 443,241:00 $ - 32,373.90 $ -140,976.37 $ •118,124.44
Daily Parking 5,000.00 446.00 1 ,756.00 1 ,689.00 -
Parking Leases 40;000.00 ' 10;022.63 '20,640.73 209325.46
Other Income 0.00 278.00 1 ,327.00 54.00
Special Projects 10,000.00 0.00 4,243.00 773.94
Sales Tax Expense (10,000.00) (655.00) (655.00) (8,531 .00)
Less Returns & Allowances 0.00 (1212501 (1 .212.50) (170.00)
Total Revenue 488.241 .00 41 ,25&03 767.075.60 132.265.84
General Expenditures
See Schedule 488.891 .00 37.799.58 149.053.79 138.497.76
Other Revenue (Expenditures)
Interest Income - Checking 150.00 12.74 44.36 62.93
• Total Other Revenues
(Expenditures) 150.00 12.74 44.36 62.93
.Excess.of Revenues Over
(Under) Expenditures $ (500.00) $ 3,466.19 $ 18,066.17 $ (6,168.99)
•
See Accountants' Compilation Report
Fayetteville Town Center
• Schedule of General Expenditures
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
4General Expenditures
Salaries & Wages $ 182,798.00 $ 14,024.59 $ 569511 .88 $ 52,909.63
Outside Service 0.00 0.00 82.60
28.13 28.13 6.00
Payroll Taxes Expense 24,983.00 1 , 5,510.69 6,558.17
Insurance and Health Benefits 18,112.16 1274.04 41930.43 51264.11
408(P) Company Match 4,500.00 . 236.26 946.24 875.04
. Commissions 44,324.00 31196.80 9,936.13 9,379.00
Materials and Supplies 3,000.00 500.37 1 ,441 .90 1 ,630.40
Office Supplies/Printing 11000.00 253.53 253.53 507.06
Credit Card Discounts 11000.00 94.52 544.81 299.68
Office Expense 0.00 . 0.00 103.54 0.00
Publications & Dues 250.00 0.00 0.00 0.00
Postage 200.00 0.00 0.00 126.00
Water 6,850.00 964.85 2,038.83 21397.54
Gas 19,500.00 1 ,809.26 10,464.98 8,764.64
Electricity 60,875.00 3,582.37 17,502.36 14,664.25
• Cable 11200.00 81 .57 326.28 407.61
Telephone 8,650.00 645.78 2,493.93 3,154.99
Long Distance Telephone 0.00 0.00 138.19 91 .19
Insurance- Vehicles ..5,750.00 0.00 0.00 0.00
Taxes and Licenses 2,205.00 0.00 0.00 19000.00
.Linens 22,782.00 1 ,924.40 61517.78 5,074.10
Repairs and Maintenance 45,176.71 6,15726 139457.86 16,129.83
Special Pro(ects 121000.00 0.00 8,876.70 20522.00
Advertising and Marketing 3,000.00 0.00 367.60 0.00
Travel and Training 750.00 0.00 0.00 0.00
Depreciation Expense 1998513 1 .665.50 6.662.00 6.661 .92
Total General Expenditures $ 488,891 .00 $ 37,799.58 $ 149,053.79 $ 138,497.76
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget . Actual . Actual Actual
Revenue
- BuSTours - $ 1 ,000.00 ' $ 0.00 $ 11975.00 $ 0.00
Partnership Income 41500.00 21000.00 49000.00 . 11900.00
Special Projects -,Sponsorships 0.00 0.00 210.00 21081 .00
Brumley Shuttle 1 .000.00 0.00 0.00 0.00
Total Revenue 6.500.00 2.000.00 5.185.00 3,981 .00
General Expenditures
"See Schedule 254568.00 15.303.15 67.120.68 65.085.23
Capital Outlay
Minor Equipment 0.00 0.00 0.00 10.096.89
Other Revenues (Expenditures)
Interest Income - Checking 300.00 26.86 146.02 232.34
Transfers from Other Funds 247.768.00 0.00 120.000.00 220.000.00
• Total Other Revenues
(Expenditures) 248.068.00 26.86 120.146.02 220.232.34
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (13,276.29) $ 58,210.34 $ 149,031 .22
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Schedule of General Expenditures
Four Months Ending April 30, 2006
Month of 20D6 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 134,900.00 $ 81649.49 $ 37,374.49 $ 35,333.36
Payroll Taxes Expense 18,886.00 684.13 3,115.59 3,799.42
Insurance andHeahhZenefts 20,235.00 - 1 ;166.01 41738.04 4,774:94
408(P) CompanyMatch 41047.00 259.49 1 ,121 .27 910.00
Materials andSupplies "5,000.00 10.00 411 .62 21295.48
Office Supplles/Printing 2,500.00 11147.03 19154.06 405.21
Cleaning Supplies 31300.00 0.00 0.00 0.00
Software .1 ,100.00 0.00 0.00 0.00
Update ComputerstAdded Secr 0.00 0.00 1 ,097.00 0.00
Credit Card Discounts : 0.00 0.00 0.00 164.34
Publications & Dues 2,000.00 11000.00 1 ,762.00 125.00
Postage 200.00 0.00 0.00 0.00
Telephone 4,000.00 273.86 11165.11 990.95
Rent 81400.00 0.00 2,800.00 31500.00
Convention Development 20,000.00 500.00 31488.39 5,033.90
Repairs and Maintenance 21000.00 0.00 0.00 235.22
Special Projects 0.00 0.00 473.90 11970.00
Advertising and Marketing 0.00 0.00 0.00 100.00
Travel and Training 28.000.00 1 .623.14 8.419.21 5.447.41
• Total General Expenditures $ 254,568.00 $ 15,303.15 $ 67,120.68 $ 65,085.23
•
See Accountants' Compilation Report
Clinton House Museum
• Statement of Revenues and Expenditures
Four Months Ending April 30, 2006
Month o1 2006 2005
2006 April 309 2006 Year to Date Year to Date
Budget Actual .Actual .Actual
Revenue
.,Admisslon,Revenue $ 82;500.00 $ 290:00 $ 1;424.00 $ -0.00
Special Events 11500.00 75.00 125.00 0.00
Gift Shop Sales 21750.00 - 166.99 494.86 0.00
Speaker Series 2,500.00 0.00 0.00 0.00
Other Income 120.00 0.00 50.00 0.00
Less Returns 8. Allowances (8,250�0) (119.00) (119.001 0.00
Grow Revenue 81 ,120.00 413.99 1 ,975.86 0.00
Less Cost of Goods Sold 5.000.00 (76.60) (227.001 0.00
Total Revenue 76.120.00 337.39 1 .748.86 0.00
General Expenditures
See Schedule 76.120.00 3.367.75 25.382.90 0.00
Capital Outlay
• Other Revenues (Expenditures)
Interest Income- Checking 0.00 8.05 32.96 0.00
' Total Other Revenues
(Expenditures) 0.00 8.05 _. 32.96 0.00
Excess Revenues Over
(Under) Expenditures $ ' 0.00 $ (31022.31 ) $ (23,601 .08) $ 0.00
•
See Accountants' Compilation Report
Clinton House Museum
• Schedule of General Expenditures
Four Months Ending April 30, 2006
Month of 2006 2005
2006 April 30, 2006 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 31 ,500.00 $ 2,500.00 $ '9,884.64 $ 0.00
Payroll Taxes Expense 41900.00 213.76 845.17 0.00
-Insurance and Health Benefits 3,000.00 241 .06 964.24 .0.00
Materials and Supplies 2;400.00 120.76 167.90 . 0.00
'Credit Card Discounts 10.00 6.06 -21 .62 0.00
Water 480.00 34.67 138.68 0.00
Gas 620.00 76.49 463.53 0.00
Electricity 900.00 45.94 181 .37 . 0.00
Security 420.00 21 .80 87.20 0.00
.Telephone 1.;500.00 107.21 427.10 0.00
Rent 12,000.00 0.00 12,000.00 0.00
Insurance - Vehicles 600.00 0.00 0.00 0.00
Repairs and Maintenance 1 ,800.00 0.00 0.00 0.00
Advertising and Marketing 0.00 0.00 201 .45 0.00
Website Update 61000.00 0.00 0.00 0.00
New Brochures 10.000.00 0.00 0.00 0.00
Total General Expenditures $ 76,120.00 $ 3,367.75 $ 25,382.90 $ 0.00
•
•
See Accountants' Compilation Report
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO: A & P Commissioners
City Council
CC : Casey Jones, City Prosecutor
FROM: Kit Williams, City Attorney �.
DATE: May 4, 2006
RE: Overdue HMR taxes collected
City Prosecutor Casey Jones has continued collecting overdue I-EVIR
• taxes at a record setting pace since the expedited policy was accepted by
both the A & P Commissioners and City Council and put into place. Last
month the City Prosecutor collected almost Ten Thousand Dollars
($9,887.43). The year to date total stands at $39,225.43 for a monthly
average of $9,806.00.
In 2005, we collected an average of about $5,600.00 per month. The
first four months of 2006 are averaging 75% more than that amount. After
one third of a year, we have collected almost 60% of what was collected in
all of 2005, and 74% of what was collected in all of 2004 or in all of 2003
(around $53 ,000.00 in both years).
My earlier predictions that collections would slow as we catch up with
establishments that previously had gone to prosecution much more slowly
have not yet been realized. I still anticipate such a slow down of collections
in the future, but thank the Accounting Department and City Prosecutor for
their very effective work so far this year.
4" +E CITY OF FAYETTEVILLE
• OFFICE OF THE PROSECUTING ATTORNEY
MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR
CITY PROSECUTORE-mail: hotcheck@ci.fayetteville.ar.us
BRIAN THOMAS AR
FAYETTEVILLE, ARKKANAN
SAS 72701
DEPUTY CITY PROSECUTOR iMO PHONE: (479) 575-9377
(479) 575.9379
(479) 575-9374
(479) 575-9375
Hot Checks: (479) 575-8254
FAX # : (479) S7&8373
TO: K Williams
Fayetteville City Attorney
FROM: Casey Jones
Fayetteville City Pros c r
DATE: May 2, 2006
RE: Status of Active HMR cases
1 . Alligator Ray's Steve Woodard Paid $117.00
• 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant
3. Baskin Robbins Robert Szlemko Forms turned in
4. Bourbon Boys Brad C. Murphey $00 paid
Steven T. Wilkerson
5. Casa Torres Arturo Torres Paid $152.96 - Current
Miguel Torres
6. Corky's Ben Clark Pd. $ 150. — TD 05/10/06
7. Dickson St. Diner Nick Jefferies No show on 3/29/06
8. Fat Toney's Tony Goucher Active FTA Warrant
9. Frulati Cafd Todd/Mary McNeill TD 5/10/06
10. ' Fuzzy's Restaurant James Giardino Warrant filed
11 . JR's Dickson Theater Benton Bandy Paid $ 1362.00
Wade Ogle
• 12. JR's Lightbulb Club/ Benton Bandy Paid $ 1098.00
Tangerine Wade Ogle
13. LaFamilia Virginal Amaral TD 5/24/06
14. Morning Glory's William Reeves Active FTA Warrant
15. The Perk Marilyn Youmans Paid $2424.00
16. Sassafras Steve Jenkins Paid $4000.00
17. Sugar Mountain Charles/Ann Wilkerson Paid $583.47 - Current
TOTAL: $9,887.43
•
•
I
• DIRECTOR'S REPORT
April, 2006
INQUIRY RESPONSES
Inquiry Responses
April 2006 — 4,409 Year to date 2006 — 9,208
'April 2005 — 5,303 Year to date 2005 — 13,983
Internet Inquiries
April 2006 hits — 1 ,302,386 April 2005 hits — 932,851
April 2006 unique visits — 32,783 April 2005 unique visits — 19, 112
April 2006 per day average visits — 1 ,092 April 2005 per day average visits - 637
APRIL ACTIVITY
Tourism Activities — David Wright — Red, white and Boom
,Perry Franklin — Heritage Trail signs
Relations with Media — Amy Cotham, Morning News
• Erika — KTHV, Little Rock
A & P — Meeting with Steve Davis
NWA Hospitality Association Culinary Classic
AHA Meeting
Washington County Historical Society
' Ordinance Review Committee
Paul Nelson — Buffalo Wild Wings
Dean LaGrone — HMR
Bart Paden — high resolution photos for Christ's Church in Joplin
Clinton House Museum — Martha Haguewood, Maple Hills Garden Club
CVB — Phyllis Tucker FMLA
Town Center — Cooper McCraney — Peace Fountain
Ashley Post - intern
Miscellaneous — Stevie's birthday party
Bill Kincaid — Courthouse fundraising
•
• HMR Collections — April (March sales)
Olive Garden
Red Lobster
Radisson
Golden Corral
Noodles
Chick-fil-A
Clarion
Chartwell's Dining
Logan's Roadhouse
McDonald's on Joyce
Chili's
Hampton Inn
Catfish Hole 93
Smokey Bones Barbecue
TGI Fridays
Penguin Ed's Barbecue
Ruby Tuesday
Applebee's
McDonald's on 6h
Bordino's
•
•
ADVERTISING INQUIRIES BY STATE - 2005
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
Alabama 18 11 49 67 145
4
Alaska 2 2 4 5 13
Alberta 2 4 1 7
Arizona 13 16 24 49 102
Arkansas 53 139 117 200 509
ARGENTINA 0
AUSTRALIA 1 1
British Columbia 1 1 2
California 33 30 102 222 387
Colorado 7 10 30 49 96
Connecticut 3 5 10 31 49
CROATIA 0
Delaware 3 4 11 18
ENGLAND 0
Florida 42 32 116 179 369
Georgia 17 15 36 70 138
Guam 1 1
Hawaii 4 3 7
Idaho 3 10 13 26
Illinois 75 32 307 262 676
Indiana 27 20 114 155 316
Iowa 22 15 84 114 235
ITALY 0
Kansas 22 12 80 112 226
Kentucky 22 11 51 78 162
Louisiana 64 36 115 172 387
LUXEMBURG 0
Maine 3 7 9 19
Manitoba 2 1 3
Maryland 4 6 10 43 63
Massachusetts 9 6 23 31 69
Mexico 0
Michigan 32 18 179 169 398
Minnesota 22 20 70 109 221
Mississippi 26 14 64 109 213
Missouri 66 36 190 254 546
• Montana 1 3 8 5 17
Nebraska 9 7 39 45 100
Nevada 2 3 15 26 46
New Brunswick 1 1
New Foundland 0
New Hampshire 4 3 6 17 30
New Jersey 21 4 41 84 150
New Maxim 2 1 7 12 22
New York 31 17 70 139 257
North Carolina 13 3 44 79 139
North Dakota 1 1 9 8 19
Northwest Territories 0
Nova Sootia 1 1 7 1 10
Ohio 34 11 111 170 326
Oklahoma 32 30 108 179 349
Ontario 6 4 8 12 30
Oregon 8 8 28 36 80
Pennsylvania 29 17 62 127 235
Prince Ed. Island 1 1 2
Puerto Rico 1 3 3 7
Quebec 6 1 6 3 16
Rhode Island 1 1 9 6 17
Russia 0
Saskatchewan 1 1
South Carolina 10 3 32 49 94
South Dakota 5 1 10 13 29
SPAIN 0
SWEDEN 0
SWITZERLAND 0
TAIWAN ROC 0
Tennessee 32 19 83 122 256
Texas 85 65 325 455 930
Turkey 0
Utah 2 1 6 17 26
Vermont 1 9 5 15
• Virginia 8 4 31 70 111
Washington 10 5 26 40 81
Washington, D. C. 2 2 1 5
West Virginia 4 2 18 29 53
Wisconsin 32 36 136 133 337
Wyoming 2 2 4 5 13
Military 0
TOTAL 981 749 3069 4409 0 0 0 0 0 0 0 0 9208
y
'o
d
c
a
� b I
a o
o � I
E g
U �
W
G
C
v
ON m N M N n M O N W M O
Vll � y O N Q N tD m
• � tor
to C o 0 0 0 0 0 0 0 0 0 0 0 0 0 o p
\1 N U C N a
C2ZZ m c
o r
O d m M O N O N � tmD N M C t
C
a E J o15
.y m LL m I
N
E E T
L
N LL
a
O �
3 =
0
I
CL m I
� c
to Q N
d
m
> m a m o o a
7 A
• m o. C7 C7 � m m e
n o U` 0 d > C7 U' > E w
E E m 9 9
V m A w 0 = U LL m F 0 y C f
>d m
U) Z N Q Q Q m IL IL J 2 Z w P f > H
u
d
O
Z
O
4 '
a �
o �
N
O
3 O
e
N
v
Q
� V
my Or
G n
4 N O 0 N V N M W N M M
N C
Q
• e � � � ai
t M O N N n M O O O P N N C T
Q O N M W N P C O V P 0 0
OD P P 1� i:r LL
C �
je
W N OPD I� M O O M M r C
M U o
a)
•� 3
O O M O N P co N 0 0 0 P S N d N
N M M M P N r T
10
LL,
0 0 0
0 0 0 0 0 00 0 o e e e e e e e 0 0 0 0 0 0 0
I) P O v N P M O) O M l t0 V 0 P c0 �0 P M M N
co
t~j v V N P f0 N C P M P M N � � 6 0 0 0 O O �
C N '�° � � � (O N N N6
� O O O O O O O G O6 O6 C I
M r N m 4 M N M N O N M ^ O M M N
N N I
ti m g v a
v 'No d
c O N
V qb m H n d D! o
• N 0 op rn J d a n v 0 m t iq
iq
V `o E E o " n 0
• —y — @0 3: d Q 0 > a c ui c o LL C7 0
P D@ a ? @ d „ m Q °' d 'e -x i. Z Q Q J
_, y ♦- LL m U) J Z V LL N H Q ♦- Z LL Q m F H UJ
d
0
Z
V
� 1
y a
a
o •
o
.�S o
N
7
m �
r
v
otf Y
CD a
t3 co
p
O LL
M y +
>
C
GL a p
00
d �
l0 N
> CD 7
LL
e e e e
N N
V O O O O i
C O O O O
O O N
N N
d
t3 N E m
~ m a
0 c
b L 1
D g
E t
• � � U m
ti v o
o
—1 y Q LL co
Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1
Fayetteville A& P www.fayettevilletourism.com
• Summary Period: Last 12 Months
Generated 30-Apr-2006 23:59 CDT
Usage sunnary for www . fayettevilletourisn. con
m m
N f�
00 N
M M
rl n�III
W
\ O
H �
� N
Mau Jun Jul Rug Sep Oct Nov Dec Jan FebAtLLW
Summary by Month
•
onth Daily Avg 11 Monthly 'I'otals
Hits Files Pa es Visits Sites KBvtes Visits Pa es Ftles Hits
r 43412 38592 25356 1092 16413 5024990 32783 760699 11577781 1302386
w 44138 38796 25601
—1044]= 5260420 32368 793656 1202699 1368289
Ich 'U06 39715 35066 23539 833 12639 4212862 23327 659097 981870 1112026
Jan _'U(16 36647 32540 22504 728 11312 4313598 22580 697638 1008765 1136072
1 )cc2(l05 28186 25002 16866 6149648 3261589 19049 522861 775068 873782
Nov 2.00` 31917 28439 19048 700 9676 3590825 21005 571464 853174 957531
Oct 2005 37116 32564 20865 794 12529 4520049 24631 646836 1009514 1150598
Sep-2005 39105 33855 20724 774 13407 4681055 23249 621743 1015658 1173162
Aug 200533675 29314 17964 654 11752 414901 $ 20294 556902 908743 1043939
hi12005 32637 281 R2 17340 644 10753 3954802 19985 537560 873661 1011772
1un_2005 34952 3046519032681 E90d 4072016 20451 570966 913979 1048573
May 2005 32793 28861 E7j5dr 585 10496 3994098 18165 551817 894699 1016602
Totals 50995319 277887 7491239 11595608 13194732
Gcncrated by Webalizer Version 2.01
•
http://www.fayettevilletourism.com/logs/ 5/l /2006
• GOALS AND OBJECTIVES 2006
Goal update — April 30, 2006
A & P COMMISSION
• Increase HMR revenue by 5%. Through 4 months, HMR collections are
10. 67%.
• Increase inquiry responses by 5%. Advertising inquiries are down 34% and
per average day visits are up 71.42%.
• Work with agency to create a new visitor guide that is more comprehensive
and informational. Information and rate card have been been sent to Chamber
e-mail list. Target date for the new digest size magazine is mid-July.
• Update website(s). A new web host has been chosen. Sells Clark is working on
updating websites. Agency is ready to move all websites to the new hosting
service, but agreed to wait on the Fayetteville Tourism website until the new
Experience Fayetteville website is ready to go live.
TOWN CENTER
• Increase sales/collections by 15%. Executed sales contracts by log date has
increased by 53% year to date. Collections have increased by 16% year to date.
•
CONVENTION VISITOR BUREAU
• Attend the following shows and conventions ASAE monthly luncheons and
convention, Destination Marketing annual convention and CEO forum,
NASC annual convention, American Bus Association marketplace, Arkansas
Hospitality Trade Show, and TEAMS annual show.
• Bid on four association meetings. Five (5) conventions have been booked thus
far.
• Mail out tourism inquiries. On-going - Tourism inquiries are mailed within one
week of receiving them.
• Attend the following trade shows: African American Travel Conference,
Tennessee Motorcoach Show, and Great American Road Show. We have
been represented at all three.
• Market to tour operators by making 4 calls weekly to tour operators, mail
group tour planner to new contacts, mail new itineraries to tour operators
quarterly, and promote other itineraries to tour operators. With Phyllis 's
illness, this has fallen short of our first quarter goal. Julie Penning has been
transferred to the CVB while Phyllis is out on FMLA leave.
Build relationships with attractions, hotels, and restaurants. On-going.
• Grow the "Trick or Treat" on the Square event. Fourth quarter event.
•