The URL can be used to link to this page

Home My WebLink About2006-04-10 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, April 10, 2006 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION April 10, 2006 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Skip Rutherford — president, Clinton Foundation III. Reports A. Approval of Minutes for March 13, 2006 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw 3. Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner • D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark IV. Old Business A. Strategic planning session summary V. New Business A. Set date for April funding requests VI. Adjourn • • SHIP RUTHERFORD After graduating from the U of A in 1972, Skip Rutherford began his career in public relations. For eight years, he was Vice-President of Public Relations for Arkla, Inc, a natural gas company serving 11 states. He is a former administrative assistant to United States Senator David Pryor and has been active in numerous campaigns and initiatives. Currently, Mr. Rutherford serves as Executive Vice President of CJRW (Cranford Johnson Robinson Woods), the advertising agency for Arkansas Parks and Tourism. Mr. Rutherford has devoted his life to public service and the political process. He has taught political science curricula at the University of Arkansas, serves on the Board of Trustees at the Arkansas Children's Hospital, was Chairman of the Arkansas Democratic Party, and served as President of the Arkansas School Board. Currently, he teaches a journalism class each spring semester at the University of Arkansas in Fayetteville. He may best be remembered for his work as a strategist and senior advisor for the Clinton-Gore campaign in 1992. Skip Rutherford is a longtime friend of former President Clinton and President of the William J. Clinton Presidential Foundation. • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • March 13, 2006 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, and David McGeady. Commissioners Absent: Maudie Schmitt and Don Marr Staff Present: Marilyn Heifner, Willistine Smith, Allyson Twiggs Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on March 13, 2006 at the Fayetteville Town Center at 2:00 p.m. APPOINTMENT OF COMMISSIONER One application (Pat Gazzola) for the term expiring 4/1/10 was received. Moved by Davis, second by Coody to re-appoint Pat Gazzola to the Commission. Motion carried. MINUTES Moved by Davis, second by Crawford to approve the minutes of the February 13, 2006, regular meeting. Motion carried. FINANCIAL REPORT Larry Bilbrey reviewed financials for February, 2006. A & P is in a good cash position. Moved . by Coody, second by Davis approve the financial reports. Motion carried. HMR REVENUES Marilyn reviewed HMR collections for February. $ 183,554 was received, a 37.46% increase over last February. Hotels showed a decrease of -0.01 % in February, restaurants had a 7.59% increase. CITY ATTORNEY City Attorney Kit Williams reported that the prosecutor had a banner month collecting over $ 19,000 in February. DIRECTOR'S REPORT Marilyn thanked the Commissioners for participating in the Strategic Planning process. A summary will be available next month. Inquiry responses for the month were down 74%. Spring advertising has not started running which accounts for the low inquiries received. Internet per day average visits were up 40%. The internet continues to be a source for information for travelers. We have been interviewing for a part time maintenance person for the Town Center. Keeley Kaffenberger, an intem from journalism will be working with us this semester. • On the full HMR report printout, numbers for Olive Garden and Smokey Bones have been switched. CVB REPORT Fayetteville has received the bid for the 2007 American View conference. The conference is in • Athens, Georgia this year. Fayetteville Community Development Association will have their Oct. 2007 conference here. The 200 attendees is an example of the "Bring it Home" idea for local people to bring the meeting they attend somewhere else to Fayetteville. The American Cancer coalition meeting in 07 and the Arkansas Library Association in 06 will be here. The Farm Bureau meeting will be July 7- 18 here. This meeting has previously been in Springdale. We recently hosted 4 motorcoaches from Village Tours in Kansas. They saw the Clinton House Museum, the Arkansas Air Museum, and Headquarters House. Real Deal on the Hill will be Easter weekend with 160 teams. They have 90 teams on the waiting list. The event will bring 500 room nights to Fayetteville. They are limited by the number of gyms they have secured. Travel Hero has produced 46 room nights in March, 87 in February and 83 in January. TOWN CENTER REPORT Willistine Smith reported that the Town Center sales had increased by 63% and contract sales were up 35%. Collections were up 4% and per event sales were up 21 %. The Mayor asked that staff look into the trash around the dumpsters. Staff reported that a rewuested pickup from the city on Sunday was not made, but that the area will be attended to. CLINTON HOUSE MUSUEM • Joseph Barnes was sick and Allyson reported in his place. Skip Rutherford from the Clinton Library Foundation will give a lecture on April. 6 at the house. He will also attend the April 10 A & P meeting and give an update to Commissioners. Attendance has included 4 motorcoaches, 435 visitors from 28 states and 2 school groups. AGENCY REPORT Brian Clark indicated that the spring advertising campaign was in full swing and inquiries will follow. The web is showing 833 inquiries per day average. He presented the editorial in "Where to Retire", 7 pages which will ad to the interest in Fayetteville. He also showed the print ads and the Clinton House Museum ad. OLD BUSINESS None NEW BUSINESS None There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of March 2006 Current Year HMR Collected (2120.0912 .4101 .00) $ 149,820.29 Prior Year Collected (2120.0912.4101 .01 ) $ 41246.78 Checking Interest Revenue (2120.0912.4705.00) $ 7.61 Garner Investment Interest Revenue (2120.0912.4708.00) $ 12,831 .98 Total Revenues $ 166,906.66 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (31081 .34) Bank of OK Quarterly Fee (2120.9120.7602.60) Town Center Bond Payment (2120.9120.7602.60) $ (55,354.99) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (58,436.33) • Total Check to ABP $ 1089470.33 • 0 0 0 • 2 O rn c N C 0 Mo U XN 1[) O po�j O to O ~ co to 10 NFO 0 0 0 0 0 0 0 o 0 0 0 0 0 N co rn m 0 Go a (0 0 0 M 0 O N >- N w 6 6 c6 W 4 6 (G C r r NCC ra U yy MR Oa) O LO � < O N M n tO (� l0 (7 M V Oi 01 N r- N O O O N O O F- M I � LO W) 10 Go (0 10 (D h (0 0) O rp r r r M N W V! H M IA t9 H W M = N • o� \ \ \ \ (D N \ 0 o 0) O 0 W) (D 0) 0`o n W)i 0 r0 ao O co CO O n r� d > C� N C6 m � C� f,� o o ao r,: N N C to U O N N M O (D r` co (O A N M Of 0) OM o(Of 0 NU) OO MN 0p CO) 0) Cl) Oi N ' N (p O � mN M It a v D 14 � (0 (D N 1° K W H `W f9 VA (A t9 ta W rM N a) 0 0 0 0 a 0 0 0 8 S v cry° n v (D Ln ccf) 0 M 0 C) Y N 9 4 C� N V- d r; r v N N N C CV) 'aa. 0 N H N _ YC (O ID 0) M (D (D (D O N (D f` I O N (0 It M O to M r` co O (D N O r K (D 0) N M (D V (D 0) W r 0o N H W O Ld rz Ui 40 N O N N (D s} 06 (p O N M M M M M (D N ID Q O N F a' fA fA fA w w (n Vi fin W w be w Ci = N > F ra N a, x LL S ° E E ms co C c a U ri ¢ Q to O Z 0 • HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report (adjusted for past due amounts paid 3/06) HOTELS 2003 2004 % change 2005 % change 2006 % change Dec 10,773.64 12,329.60 14.44% 149024.64 13.75% 13,284.28 -5.27% Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 -0.01 % Feb 12,140.56 16,210.91 33.52% 17,930.90 10.61 % 15,995.98 -10.79% Mar 15,371 .78 19,692.06 28.11 % 19,037.80 -3.33% Apr 16,534.22 17,643.48 6.70% 199720.73 11 .77% May 16,568.61 19,979.47 26.62% 229347.62 11 .85% Jun 18,530.45 22,917.75 23.67% 22,690.02 -0.99% Jul 16,031 .25 17,404.01 8.56% 18,668.34 7.26% Aug 16,098.10 17,316.75 7.56% 189786.70 8.48% Sep 16,875.70 21 ,910.18 29.83% 21 ,524.09 . -1 .76% Oct 25, 183.66 24,314.01 -3.45% 22,729.73 7.44% Nov 16,468.24 16,294.83 1 .05% 17,073.24 4.78% 191 ,214.95 218,627.08 14.34% 228,272.45 4.41 % 42,931 .11 -6.05% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 112,143.74 122,970.98 9.65% 137,855.28 12. 10% 152,358.72 10.50% • Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 136,936.23 7.59% Feb 99,436. 17 117,063.89 17.73% 127,214.85 8.67% 128,401 .98 Mar 1131299. 12 125,141 .62 10.45% 140,166.43 12.00% Apr 108,157.35 123,732.13 14.40% 137,712.38 11 .30% May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% Jun 111 t410.87 128,880.12 15.68% 164,369.25 27.54% Jul 109,920.03 127,161 .30 15.68% 136,906.50 7.66% Aug 117,824.90 126,217.05 7.12% 139,830.39 10.78% Sep 112,098.50 134,327.89 19.83% 143,215.20 6.61 % Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% Nov 104,084.85 118, 147.51 13.51 % 1339691 .45 13.16% 1 ,334,424.93 1 ,5009094.85 12.42% 1 ,675,216.12 11 .67% 417,696.93 6.65% Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements March 31 , 2006 • • SCARBROUGH MURTnSHAW, CERTIFIED PUBLIC ACCOUNTANPs, PA. 34 W Colt Square Dr., Suite 3, Fayetteville, AR 72703 . 2888 Telephoto (479) 521-1771 Fu (479) 442-0082 w .smcpas.mm W i iam L Cook ll, CPA Larry IL BEbrey, CPA Wesley D. Murtbhaw, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of March 31 , 2006 and for the three months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. • A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. l��j � �!1'ItllRSf!(llm Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas April 6, 2006 • Memben, American Institute of CPAs Private Companies Practice Section Arkanw Society of CPAs Fayetteville A & P Commission Balance Sheet • As of March 31 , 2006 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 33,381 .45 Cash in Mcllroy Bank - A & P General 2139689.55 Cash in Bank of Fayetteville 1039890.63 Cash in Mcllroy Bank - A & P Payroll 14,086.51 Cash in Bank - Conv & Visitor Bureau 97,558.67 Cash in Bank - Clinton House 27,032,87 Clinton House Inventory 31562.99 Investments 3,464,531 .31 Investment Adjustment to Market (509048. 14) Accounts Receivable 113,767.32 Accrued Interest Receivable 40,798.64 Due from City 93.66 Due From CVB 61737. 10 Total Current Assets $ 4,069,082.56 Property, Plant, & Equipment at Cost • Furniture and Fixtures 9,602.98 Building Additions 206,677.24 Equipment 166,502.88 Less: Accumulated Depreciation (168,456.30) Net Property and Equipment 214,326.80 Total Assets $ 4.283,409.36 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 795.54 Accounts Payable 114,872.86 Accounts Payable - Parks HMR 6.35 Due to Other Funds 31317.46 Due to Town Center 61652.05 Due to Clinton House Museum 85.05 Total Current Liabilities $ 125,729.31 Capital Unrestricted Fund Balance 41101 ,060.58 Excess Revenues Over (Under) Expenditures 56,619.47 • Total Capital 41157,680.05 Total Liabilities and Capital $ 41283,409.36 See Accountants' Compilation Report Fayetteville A & P Commission • Statement of Revenues and Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue HMR Tax Revenue $ 1 .44E 916.0f) $ 173.554 26 $ 406.181 Al $ 424,760 + 9 Total Revenue 1 .945.916.00 173.554 26 498.181 .31 424.760.15 General Expenditures See Schedule 856.530.32 93.620.58 252.713.64 122.368.23 Capital Outlay Minor Equipment 75.000.00 0.00 4.378.93 0.00 Other Revenues (Expenditures) Interest Income - Investments 100,000.00 12,452.29 38,337.86 28,130.19 Bond Payments - Town Center (671 ,376.00) (55,354.99) (166,064.97) (168,097.62) Arbitrage Expense 0.00 (11125.00) (2,250.00) 0.00 Transfers to Other Funds (337.138.00) 0,00 _ (120.000.00) (220.000.001 Total Other Revenues • (Expenditures) (908.514.00) (44.02770) (249.977.11 ) (359.967.431 Excess Revenues Over (Under) Expenditures $ 105.871 .68 $ 35.905.98 $ ®8.8� $ = (5 7,5 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of General Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31 , 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 68,000.00 $ 5,583.34 $ 16,750.02 $ 15,071 .28 Payroll Taxes Expense 81500.00 425.72 11462.42 1 ,518.87 Insurance and Heatih Benefits 91000.00 650.34 1 ,968.72 29025.75 408(P) Company Match 21040.00 167.50 710.83 452.16 Car Allowance 30600.00 300.00 900.00 900.00 Materials and Supplies 1 ,000.00 0.00 0.00 0.00 Publications & Dues 19200.00 300.00 511 .95 509.53 Postage 20,000.00 11706.52 31125.66 31256.58 Insurance - Vehicles 29000.00 0.00 0.00 0.00 Professional Services 12,200.00 2,000.00 31712.00 31000.00 Strategic Planning 0.00 495.34 495.34 0.00 Collection Expense 38,918.32 3,471 .09 91966.13 31154.10 Bond Paying Agent Fees 61000.00 0.00 0.00 1 ,125.00 Repairs and Maintenance 50,000.00 0.00 0.00 1 ,643.18 Kamensky Fountain Maintenance 5,000.00 2,484.91 2,484.91 613.80 Advertising and Marketing 350,000.00 53,548.65 120,515.37 57,941 .14 • Airport Information Booth 5,200.00 0.00 11200.00 1 ,200.00 Interspace Airport Advertising 5,622.00 11232.85 1 ,232.85 1 ,232.85 Website Update 109000.00 0.00 0.00 4,335.00 Signage - Tourism 10,000.00 1 ,071 .89 1 ,196.08 0.00 New Brochures 759000.00 6,099.93 13,009.93 8,540.51 Travel and Training 2,000.00 958.67 1 ,648.67 700.94 Depreciation Expense 0.00 19665.50 4,996.50 41772.55 Special Projects (See Schedule) 171 .250.00 11 ,458.33 66.824.26 10.374.99 Total General Expenditures $ 856,530.32 $ 93,620.58 $$ 2�1� $ 122,368.23 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of Special Projects Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31 , 2006 Year to Date Year to Date Budget Actual Actual Actual Special Projects Air Museum $ 5,000.00 $ 51000.00 $ 51000.00 $ 0.00 Town Center Garden Maintenance 17,500.00 1 ,458.33 4,374.99 4,374.99 Committee for Mardi Gras 1 ,500.00 0.00 0.00 0.00 Watton Arts Center 10,000.00 0.00 0.00 0.00 H. S. Coaches Clinic 15,000.00 0.00 151000.00 0.00 Saturday of Champions 31000.00 0.00 3,000.00 0.00 State Soccer Championship 19750.00 0.00 1 ,750.00 0,00 Holiday Hoops 10,000.00 0.00 0.00 . 0.00 Joe Martin Stage Race 71000.00 0.00 0.00 0.00 All Star Games 99000.00 0.00 9,000.00 0.00 Rural Mountain Producers Exchange 8,000.00 0.00 0.00 6,000.00 Ozark Valley Triathlon 2,000.00 0.00 0.00 0.00 Wafton Arts Center EM. Banners 0.00 0.00 3,974.27 0.00 4th of July Fireworks 10,000.00 0.00 0.00 0.00 Savor the Flavor 21500.00 0.00 0.00 0.00 Arkansas Music Pavilion 10,000.00 0.00 225.00 0.00 • Fayetteville Downtown Partners 15,000.00 0.00 0.00 0.00 Arkansas Hospitality Fund Drive 2,500.00 0.00 0.00 0.00 National Rabbit Show 2,500.00 0.00 2,500.00 0.00 NWA Coaches Clinic 7,000.00 0.00 7,000.00 0.00 Ozark Military Museum 51000.00 S000. 00 59000.00 000 Real Deal on the Hill 71000.00 0.00 0.00 0.00 Texas Trophy Hunters 20,000.00 0.00 0.00 0.00 Walton Arts Center - 'Rain' 0.00 0.00 10.000.00 0.00 Total Special Projects $ 1� 71� $�_11 ,458._33 $ 66,824.26 $ 10,374.99 • See Accountants' Compilation Report Fayetteville Town Center • Statement of Revenues and Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Rental Income $ 443,241 .00 $ 432407.47 $ 108,602.47 $ 93,835.94 Daily Parking 5,000.00 415.00 11310.00 1 ,197.00 Parking Leases 40,000.00 0.00 10,618.10 91558.17 Other Income 0.00 0.00 1 ,049.00 54.00 Special Projects 10,000.00 0.00 4,243.00 773.94 Sales Tax Expense (10,000.00) 0.00 0.00 (11397.00) Less Returns & Allowances 0.00 n 00 non (170 001 Total Revenue _ 488.241 .00 43.523.47 125.822.57 103,852.05 General Expenditures See Schedule 488.891 .00 42.301 .98 111 ,254.21 99.553.91 Other Revenue (Expenditures) Interest Income - Checking 150.00 14.18 31 .62 47.03 • Total Other Revenues (Expenditures) 150.00 14.18 31 .62 47.03 Excess of Revenues Over (Under) Expenditures $ (5� $ 1 ,535.67 $ 14,599.98 $ 4,045.17 • See Accountants' Compilation Report Fayetteville Town Center • Schedule of General Expenditures .Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 182,798.00 $ 14,645.61 $ 42,487.29 $ 39,427.98 Outside Services 0.00 0.00 0.00 82.60 Payroll Taxes Expense 24,983.00 1 ,437.30 4,150.34 5,176.30 Insurance and Health Benefits 18,112.16 10203.59 3,656.39 41177.60 408(P) Company Match 41500.00 236.26 709.98 648.78 Commissions 44,324.00 21758.89 61739.33 61862.00 Materials and Supplies 3,000.00 0.00 941 .53 1130723 Office Supplies/Printing 11000.00 0.00 0.00 253.53 Credit Card Discounts 11000.00 315.99 450.29 188.42 Office Expense 0.00 103.54 103.54 0.00 Publications & Dues 250,00 000 000 000 Postage 200.00 0.00 0.00 126.00 Water 61850.00 0.00 1 ,073.98 1 ,995.40 Gas 191500.00 2,608.57 8,655.72 6,687.41 Electricity 60,575.00 41849.40 13,919.99 10,982.33 Cable 1 ,200.00 51 .57 244.71 244.53 • Telephone 81650.00 638.15 1 ,848.15 2,483.71 Long Distance Telephone 0,00 61 .30 138.19 91 .19 Insurance - Vehicles 59750.00 0.00 000 000 Taxes and Licenses 2,205.00 000 000 000 Linens 22,782.00 1 ,171 .68 4,593.38 3,377.67 Repairs and Maintenance 45,176.71 1 ,875,38 7g300.60 10 444 68 Special Projects 12,000.00 8,581 .65 8,876.70 524.00 Advertising and Marketing 31000.00 67.60. 367.60 0.00 Travel and Training 750.00 0.00 0.00 0.00 Depreciation Expense _ 19.985.13 1 .665 50 4.996 50 4.772.55 Total General Expenditures $® $ 42,301 .98 $$ 1® $ 99,863.91 • See Accountants' Compilation Report Convention and Visitors Bureau • Statement of Revenues and Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31 , 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Bus Tours $ 1,000.00 $ 975.00 $ 975.00 $ 0.00 Partnership Income 49500.00 200.00 2 00000 1 60000 Special Projects - Sponsorships 0.00 0.00 210.00 2,081 .00 Brumley Shuttle 1 .000.00 0 00 000 n 00 Total Revenue _ 6.500.00 1 ,175.00 _ 3.185.00 3.681 .00 General Expenditures See Schedule 254.568.00 17.846.48 _ 51 .817.53 49.752.03 Capital Outlay Minor Equipment 0.00 0.00 0.00 10.096.89 Other Revenues (Expenditures) Interest Income - Checking 300.00 50.05 119.16 177.22 Transfers from Other Funds 247.768.00 0.00 _ 120.000.00 220.000.00 • Total Other Revenues (Expenditures) 248.068.00 50.05 120.119.16 220.177.22 Excess Revenues Over (Under) Expenditures $ 0.00 X16,6® $ 71 ,486.63 $ 16009.30 • See Accountants' Compilation Report Convention and Visitors Bureau • Schedule of General Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries 8. Wages $ 134,900.00 $ 91575.00 $ 28,725.00 $ 26,500.02 Payroll Taxes Expense 18,886.00 801 .70 2,431 .46 2,977.30 Insurance and Heaith Benefits 20,235.00 1 ,166.01 3,572.03 3,615.18 408(P) Company Match 4,047.00 287.26 861 .78 645.00 Materials and Supplies 5,000.00 411 .62 411 .62 830.65 Office Supplies/Printing 2,500.00 0.00 7.03 0,00 elew*T-60� �&1&^ 3,300.00 11097.00 11097.00 0.00 Software 1 ,100.00 0.00 0.00 0.00 Credit Card Discounts 0.00 0.00 0.00 164.34 Publications & Dues 29000.00 0.00 762.00 125,00 Postage 200.00 0.00 0,00 0.00 Telephone 4,000.00 313.60 891 .25 587.36 Rent 8,400.00 700.00 21800.00 21100.00 Convention Development 20,000.00 235.00 2,988.39 4,921 .55 Repairs and Maintenance 2,000.00 0.00 0.00 235.22 Special Projects 0.00 473.90 473.90 1 ,970.00 Travel and Training _ 28.000.00 _ 2.785.39 6.796.07 5.080.41 Total General Expenditures $ 254,568.00 $ 17,846.48 $ 51 ,817.53 $ 49,752.03 • • See Accountants' Compilation Report Clinton House Museum • Statement of Revenues and Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31 , 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Admission Revenue $ 82,500.00 $ 894.00 $ 1 ,134.00 $ 0,00 Special Everts 1 ,500.00 50.00 50.00 0.00 Gift Shop Sales 2,750.00 148.31 327.87 0.00 Speaker Series 2500.00 0.00 0.00 , 0.00 Other Income 120.00 0.00 50.00 0,00 Less Returns 8 Allowances (8.75A01 0000 000 000 Gross Revenue 81 ,120.00 11092.31 11561 .87 0,00 Less Cost of Goods Sold 5.000.00 (68.03) (150 401 0.00 Total Revenue 76.12000 1 .024.28 1 .41147 0,00 General Expenditures See Schedule _ 76.120.00 3.323.23 22.015.15 0,00 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 0.00 0.00 24.91 0,00 Total Other Revenues (Expenditures) 0.00 0.00 24.91 O.Op Excess Revenues Over (Under) Expenditures ® �(212� $ (20,578.77) $ 0.00 • See Accountants' Compilation Report Clinton House Museum • Schedule of General Expenditures Three Months Ending March 31 , 2006 Month of 2006 2005 2006 March 31 , 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 31 ,500.00 $ 21500.00 $ 7,384.64 $ 0.00 Payroll Taxes Expense 41900.00 213.76 631 .41 0.00 Insurance and Heaith Benefits 3,000.00 241 .06 723.18 0.00 Materials and Supplies 2,400.00 35.84 47.14 0.00 Credit Card Discounts 0.00 0.00 15.56 0.00 Water 480.00 34.05 104.01 0.00 Gas 620.00 124.35 387.04 0.00 Electricity 900.00 46.84 135.43 0.00 Security 420.00 21 .80 65.40 0.00 Telephone 1 ,500.00 105.53 319.89 0.00 Rent 12,000.00 0.00 12,000.00 0.00 Insurance - Vehicles 600.00 0.00 0.00 0.00 Repairs and Maintenance 11800.00 0.00 0,00 0.00 Advertising and Marketing 0.00 0.00 201 .45 0.00 Website Update 63000.00 0.00 0.00 0.00 New Brochures 10.000.00 0.00 0.00 0.00 Total General Expenditures $ 76,120.00 $ 3,323.23 $ 22,015.15 $ 0.00 • See Accountants' Compilation Report FAIL ETTE V' E L LE THE CITY OF FAYETTEVIEEE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CrrY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney DATE : April 7, 2006 RE : Overdue HMR taxes collected The City Prosecutor' s Office has continued its aggressive prosecution/collection efforts for overdue hotel , motel, and restaurant taxes. • The third monthly report shows we collected almost eight thousand dollars. Thus, the total year to date total of overdue HMR taxes collected is $29,338.00 for an average monthly collection rate of about $9,780.00. I expect this collection rate to decline as our more rapid collection procedures prevent larger accumulation of overdue taxes before prosecution can begin. CITY OF FAYETTEVILLE r OFFICE OF THE PROSECUTING ATTORNEY MANi CLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck&i.fayettevele.ar.us too , ROCK BRIAN THOMAS FAYETTEVILLEARKANSAS 72707 DEPUTY CITY PROSECUTORMEMO PHONE: (479) 676$377 (479) 575.8379 (479) 575-8374 (479) 6758375 Not Checks: (479) 575-8254 TO: K Williams FAX # : (479) 676-8373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE, April 5, 2006 RE: Status of Active HMR cases 1 . Alligator Ray's Steve Woodard Paid $ 1 ,960. 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant • 3 . !Baskin Robbins Robert Szlemko Letter sent 4. !Bourbon Boys Brad C. Murphey Paid $3,495. Steven T. Wilkerson 5. Casa Torres Arturo Torres Letter Sent Miguel Torres 5. !Corky's Ben Clark Pd. $150. — TD 05/10/06 6. Dickson St. Diner Nick Jefferies Paid $40.00 — TD 3/29/06 7. Fat Toney's Tony Goucher Active FTA Warrant i 8. Frulati Cafe Todd/Mary McNeill Paid $250. — TD 5/10/06 9. Fuzzy's Restaurant James Giardino Warrant filed 10. 1JR's Dickson Theater Benton Bandy Letter Sent Wade Ogle • • 11 . JR's Lightbulb Club/ Benton Bandy Letter Sent Tangerine Wade Ogle 12. Judy's 15'hSt. Diner Judy Smith Paid in Full Earl Smith $536.38 13 . Hastings/Hardback Cafe Jennifer Little Paid $ 1 ,465.82 14. LaFamilia Virginal Amaral Paid $ 100. TD 5/24/06 15 . Morning Glory's William Reeves Active FTA Warrant 16. Sassafras Steve Jenkins Letter sent. 17. Sugar Mountain Charles/Ann Wilkerson Letter sent TOTAL: $ 7,997.20 • • • DIRECTOR'S REPORT March, 2006 INQUIRY RESPONSES Inquiry Responses March 2006 — 3069 70 Year to date 2006 — 4,799 �o March 2005 — 4,821 „y( 3�0 Year to date 2005 — 8,680 Internet Inquiries �°�y March 2006 hits — 1 ,368,2890 March 2005 hits — 8883964 March 2006 unique visits — 32,368 March 2005 unique visits — 18,669 March 2006 per day average visits — 1 ,044 March 2005 per day average visits - 602 MARCH ACTIVITY Tourism Activities — Coaches Clinic planning meeting All Stars planning meeting Lights of the Ozarks meeting Greg Moore — March 11 rally • Debra Elam — Farmer's Market Relations with Media — Lana Flowers, Morning News Marie — On the Road Again Greer Hetch — Millionaire Magazine Britmey — At Home in Arkansas A & P — A & P Strategic planning session Friends of Stevie meeting Meeting with Sells Clark Meeting with Chamber on relocation guide Meeting with Shelly Tuberville and Marsha Farthing on festival ordinance Dickson Street parking deck meeting Meeting with Daniel Hintz Bruce Dunn meeting Nelson Driver meeting Joe David Rice (state) meeting Jeremy — average restaurant sales Christy — Starbucks — HMR tax Jeremy Battjes — logo for Intramural Sports state tournament Amber Wood, city clerk — A & P Commissioner appointment Cathy Bass — funding • Tina — Hilton corporate office Dorothy Douthit — Manpower • Angie — ARVEST — release pledge for bank account Healey —Faith in Action Jordan Ligon — Real estate Marketing Data Morgan — First Night Clinton House Museum — Sales tax to accountant Susan Heflin Hunt — school class to museum Brochure — Denise CVB — Jana Greenbaum (state)FAM tour Town Center — Brian Wright — Cincinnati Insurance Miscellaneous — Heritage Trail Partners annual meeting Town and Gown planning meeting Meeting with Mayor Coberly on Heritage Trail Meeting with Heritage Trail on land donation and Head's Crossing sign dedication Derrald Linn — NATA John Scott — Head's Crossing dedication Marcella Sharum — Head's Crossing sign • HMR Collections — March (February sales) Olive Garden* Radisson Red Lobster Golden Corral Noodles Chili's Logan's Roadhouse Chick-fil-A Clarion Inn Shogun McDonald's on Joyce Hampton Inn Inn at Camall Hall McDonald's on 6`" Catfish Hole Penguin Ed's Chartwell's Taco Bell on Hwy 62 Smokey Bones Applebee's • Bordino's E h a h o � N Q O O ' N N O Q d C G CV) N q Q r Q m O O O O O O O O O O O O O O O O O O O G r • N N U N N a V N a �O E m ~ o T O O O i0 O O r O O a m m th O Of M � LL �i L ' O N fD O) NQ m N th l0 NQ m Om •C h A > C N U € J C N V O A d N m m a ' Lv co LL a o E 3 z o � y m O n CX d � Jc y OC C d N y C U y O Q O W m y J U C N • G NmO AyA O°mR aym vmEO aJi u•• L_y�m L=yad°O >dC mR E H °a ` y O onn O 06yf > UJ A JOOJmsEn ° = NO = N o CPT p Z Q J Qa 'Q mx mV a o(n aA m m LL LL LL li J 2 2 w y f ' H a 0 0 0 N < I I I m m O 7 m cl d I to o • n i 0 0 0 0 z N N � m � e a T W d t pm m cN � C m C m m J p c l LL U o i M m T LLL o � jI Z O 0 w N it 0 N m I m a I • r 0 m a m W V � LL Um 0 m 0 7 090 > j ADVERTISING INQUIRIES BY STATE - 2W5 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL Alabama 18 11 49 78 • Alaska 2 2 4 Alberta 2 4 6 g Arizona 13 18 24 53 Arkansas 53 139 117 309 ARGENTINA 0 AUSTRALIA 1 1 BriOsh Columbia 1 1 2 Callomia 33 30 102 166 Colorado 7 10 30 47 Connecticut 3 5 10 18 CROATIA 0 Delaware 3 4 7 ENGLAND 0 Florida 42 32 118 190 Georgia 17 15 36 68 Guam 1 1 Hawaii 4 4 Idaho 3 10 13 Illinois 75 32 307 414 Indiana 27 20 114 161 Iowa 22 15 84 121 ITALY 0 Kansas 22 12 80 114 Kentucky 22 11 51 84 Louisiana 04 38 115 215 LUXEMBURG 0 Maine 3 7 10 Manitoba 2 1 3 Maryland 4 8 10 20 Massachusetts 9 6 23 38 Mexico 0 Michigan 32 18 179 229 Minnesota 22 20 70 112 Mississippi 26 14 64 104 Missouri 08 38 190 - 292 • Montana 1 3 8 12 Nebraska B 7 39 55 Nevada 2 3 15 20 New Brunswick 1 1 New Foundland 0 New Hampshire 4 3 8 13 New Jersey 21 4 41 60 New Mexico 2 1 7 10 New York 31 17 70 118 NOM Carolina 13 3 44 g0 NOM Dakota 1 1 9 11 Northwest Territories 0 Nova Scotia 1 1 7 9 Ohio 34 11 111 158 OkWwrna 32 30 108 170 Ontario 6 4 8 18 Oregon 8 8 28 µ Pennsylvania 29 17 62 108 Prince Ed. Island 1 1 2 Puerto Rico 1 3 4 Quebec 6 1 0 13 Rhode Island 1 1 9 11 Russia 0 Saskatchewan 0 . South Carolina 10 3 32 45 South Dakota 5 1 10 16 SPAIN 0 SWEDEN 0 SWITZERLAND 0 TAIWAN ROC 0 Tennessee 32 19 83 134 Texas B5 65 325 475 Turkey 0 Utah 2 1 6 9 Vennom 1 9 10 • Virginia 8 4 31 41 Washington 10 5 20 41 Washington. D. C. 2 2 4 West Virginia 4 2 18 24 Wisconsin 32 38 136 204 Wyoming 2 2 4 g Military 0 TOTAL 981 749 3069 0 0 0 0 0 0 0 0 0 4799 U d 0 Z U 0 y Q N O ctl rn � O � e N Q � r i r rn y r G n \ O c • e > od \ M of O OD r co r N O O (O V N N C N (D r M O � � LL C ) N c C ;g o d � 3 Z Ort CO N R M M O r T L. LL o o e o 0 0 0 0 0 0 - - o e o - 0 o N R m to O (O M (o t0 O) )O m CO M V U O M (O r 0 m r M O V (o R M N N N ' 0 0 0 �Y LMj cJ V 'V M M P7 N 0 0 6 0 0 6 6 6 6 6 6 O m O C N CO M O) N CO O OEZ O N r 0 0 r Q M M N Om �i v N rn ao (o rn r u� M N \ N c N d c � O N N c a `m ~ n c `� CT a ConO g C7 E d v o d m m c • N m as V o E 01 N o M m` LL O O d y \ a Q o 0 w c d Q N 'o vi c c o LL U' 00 m N m Q ZV m R N " N Q >N d Y Y T Z Q Q J V� H (n ll m LL Z V J N F Q H Z > LL m Q F- (n d 0 0 a a .; � I e N I Q I I 7 7 m O n • C � d otf v r r r O T M d + C m A d � •� 3 tz d M m � ' CD m LL e e v o V N N N y 0 0 0 0 C O C O O nO` W O n eQ � a N Lon � t of T Q LL 7 Q Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism.com • Summary Period: Last 12 Months Generated 04-Apr-2006 23:59 CDT Usage sunnary for uuw . fayettevilletourisn. con f .a w may Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Rpr Summary by Month Daily AvgMonthly Totals • Month ��Lli E ® Hits Files Pa es Visits Sites KBvtes –Mo Pa es Files Hits Apr2006 37193 33000 20788 1006 3272 579420 4026 83155 132003 148773 Mar 2006 44138 38796 25601 1044 15234 5260420 32368 793656 1202699 1368289 Feb 2006 39715 35066 23539 833 12639 4212862 23327 659097 981870 1112026 Jan 2006 36647 32540 22504 728 11312 4313598 22580 697638 1008765 1136072 Dec 2005 28186 25002 16866F-6714 F 9648 3261589 19049 522861 775068 873782 Nov 2005 3191728439 19048 700 9676 3590825 21005 571464 853174 957531 Oct2005 37116 32564 20865 794 12529 4520049 24631 646836 1009514 1150598 Sep 2005 39105 33855 20724 774 13407 4681055 23249 621743 1015658 1173162 .Au 2005 33675 29314 17964 654 11752 4149015 20294 556902 908743 1043939 1u12005 32637 28182 17340 644 10753 3954802 19985 537560 873661 1011772 Jun 2005 34952 30465 19032 681 10900 4072016 20451 570966 913979 1048573 19av 2005 3279328861 17800 585 10496 3954098 18165 551817F 894699 101 (1602 Totals 46549749 249130 6813695j 10569833 12041119 Generated by W bmlizer Version 2.012.01 • http://www.fayettevilletourism.com/logs/ 4/5/2006