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HomeMy WebLinkAbout2006-03-13 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, March 13, 2006 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION March 13, 2006 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola H. Appointment of new Commissioner A. HMR position — expires 4/1 /10 application received from Pat Gazzola III. Reports A. Approval of Minutes for February 13, 2006 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw 3. Update from City Attorney re: delinquent tax collection efforts • a. Agreement with City for Tax Collections C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark IV. Old Business V. New Business VI. Adjourn City of Fayetteville • Application Form For appointment to City Boards, Commissions, and Committees Joseph P . (Pat ) Gazzola / restaurant dwner Name Spouse name (if applicable) Occupation/Employer Name 356 East Fairway Lane Fayetteville AR 72701 Resident Street Address City State Zip Code 356 East Fairway Lane Fayetteville AR 7 701 Mailing Address City state Zip Code ( 479 ) 443-7577 ( 479 ) 521- 7008 Home phone # Business phone Email Address Lived in Fayetteville since August of 1994 . Choice of Committee Length of Residency in the City Limits of Fayetteville Are you a Fayetteville registered voter? Yes No ❑ 1 . What are your qualifications for serving on this committee, including education and expertise In the subject matter? I am anrestaurant owner and I have served on this Commission for over four years . T have a Satchelnr of Arts from the U of A college of Arts & Sciences • and I have a juris doctorate from the U of A . 2. Why would you like to be considered for appointment to this committee? I have enjoyed my time on this Commission and feel that I have been instrumental in intrdasing awareness of payment of A t P r ^ a References: Joe Fennel Name Address Phone Name Address Phone How did you hear about the opening(s)? NWA Times ❑ Free Weekly ❑ Accessfayetteville.org ❑ Government Channel Chamber of Commerce El Other® Ikiew my term . is expiring . Please fill out application COMPLETELY and return to: City Clerk's Division 113 W. Mountain Street, Fayetteville 72701 Fax to 718-7695 or Email to city_clerk @ci.fayetteville.ar.us If you have any questions call 676-8323 • Office Use Only: Appointed Terminated Term Expires Replaced ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING • February 13, 2006 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Don Man, David McGeady, and Maudie Schmitt. Commissioners Absent: Pat Gazzola Staff Present: Marilyn Heifner, Willistine Smith, Allyson Twiggs, Joseph Bames Commissioner Bob Davis called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on January 9, 2006 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Coody, second by Schmitt to approve the minutes of the January 9, 2006, regular meeting. Motion carried. FINANCIAL REPORT Larry Bilbrey reviewed financials for December, 2005 and January, 2006. Moved by Coody, second by Schmitt to approve the financial reports. Motion carried. HMR REVENUES Marilyn reviewed HMR collections for January. $ 164,284 was received, a 7.30% increase over • last January. Hotels showed a decrease of -5.27% in January, restaurants had anl 1 .86% increase. CITY ATTORNEY City Attorney Kit Williams reported that the prosecutor collected $2,304.88 in January. Kit presented an agreement between the City and the A & P to collect HMR taxes. Collection rate of 2% will remain the same. The delinquent collection process is speeded up. Moved by Schmitt to approve the contract, second by Man. Motion carried. DIRECTOWS REPORT Inquiry responses for the month were up 1 .65%. Spring advertising has not started running which accounts for the low inquiries received. Internet per day average visits were up 63.59%. The internet continues to be a source for information for travelers. We have used a slow time at the Town Center to concentrate on painting, repairs, and cleaning. New chair arms have been installed on director's room chairs. Ashley Graham will be a practicum student for the spring semester. CVB REPORT Allyson reported that Fayetteville has received the bid for the 2007 Narcotics Dog convention in • 2007. The conference has 5 nights and 300 people. The Cineposium 2007 will bring 1500 to 1800 people the last weekend in January. Arkansas Professional Fire Chiefs Association and Farm Bureau will be here this summer. Travel Hero has generated $3600 in revenue thus far, 32% of the CVB goal. Five partners have renewed their membership toward a goal of 15 . • A Task Force has been established as a welcoming mechanism with NCAA indoor track. They have established a mission of making Fayetteville the "track capitol of the world" and getting the Olympic trials in Fayetteville. TOWN CENTER REPORT Willistine Smith reported that the Town Center sales had increased by 70% and contract sales were up 122%. Collections were down 22%. The Town Center was represented at the Bridal Affair in Springdale. New exhibits of local art are in the lobby. CLINTON HOUSE MUSUEM Joseph Barnes reported that a press conference was held to announce the arrival of Hillary's wedding dress and photo displays. Attorney General Mike Beebe visited the house. Visitors (211 people) have come from 28 states, and 11 countries. Three motor coaches and 2 classes are scheduled in the future. We are still cooperating with the three other Arkansas cities for the Billgrimage. Skip Rutherford will be the first speaker in the speaker series. He is scheduled for April 6. The Clinton House Museum ad will be in Museums Magazine. 46 bricks have been sold. AGENCY REPORT • Brian Clark indicated that the spring advertising campaign was in full swing. He will bring ads next month. From 2000 to 2005, the HMR tax has shown a 54% growth. We have been lucky with inquiries increasing as much as they have when inquiries across the nation have continued to fall. Editorial featuring Fayetteville has gotten the word out. OLD BUSINESS None NEW BUSINESS Strategic Planning Session - Marilyn recommended that the Commission and other tourism partners schedule a Strategic Planning Session to establish short and long term goals for the tourism efforts. Elise Mitchell of Mitchell Communications Group is available to facilitate the session. Cost would be approximately $ 1000. Commissioners agreed to participate in session on March 3. Marilyn will organize. There being no further business, the meeting was adjourned. Respectfully submitted, Aah, .& • Marilyn Heifner Executive Director Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements February 28, 2006 • • gN SCARBROUGH MURTISHAW, CERTIFIED PUBLIC ACCOUNTANTS, P.A. 34 W Colt Square Dr., Suite 3, Fayetteville, AR 72703. 2888 6-i Telephone (479) 5241771 Fax (479) 442r0082 www.smcpasxom William L. Cook II, CPA Larry IL Bilbrey, CPA Wesley D. Murtishaw, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of February 28, 2006 and for the two months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. • A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. IJCa & cJ 4tviSIK1W Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas March 7, 2006 • Members: American Institute of CPAs Priwte Companies Practice Section Arkansas Society of CPAs Fayetteville A & P Commission Balance Sheet • As of February28, 2006 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 37,182.37 Cash in Mcllroy Bank - A & P General 176,118.13 Cash in Bank of Fayetteville 67,991 .32 Cash in Mcllroy Bank - A & P Payroll 13,742.01 Cash in Bank - Conv & Visitor Bureau 107,242.71 Cash in Bank - Clinton House 29,339.13 Clinton House Inventory 31631 .02 Investments 31473,007.20 Investment Adjustment to Market 41492.82 Accounts Receivable 89,737.33 Accrued Interest Receivable 26,965.06 Due from Town Center 210.00 Total Current Assets $ 4,029,659. 10 • Property, Plant, & Equipment at Cost Furniture and Fixtures 91602.98 Building Additions 206,677.24 Equipment 166,502.88 Less: Accumulated Depreciation (165, 125.30) Net Property and Equipment 217,657.80 Total Assets $ 4,247.316.90 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 591 .14 Accounts Payable 89,753.69 Accounts Payable - Parks HMR 549.26 Due to Other Funds 61272.64 Due to CVB 210.00 Total Current Liabilities $ 97,376.73 Capital Unrestricted Fund Balance 4,111 ,841 .97 Current Year Earnings 38,098.20 • Total Capital 41149,940.17 Total Liabilities and Capital $ 4,247,316.90 See Accountants' Compilation Report Fayetteville A & P Commission . • Statement of Revenues and Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue HMR Tex Revenue S 1 .945.916.00 S 164.284.48 $ 324.627.05 $ 29113265 Total Revenue 1 .945.916.00 164.284.48 324.627.05 291 .232.65 . General Expenditures See Schedule 856.530.32 79.266.93 159.093.06 57.134.17 Capital Outlay Minor Equipment 75.000.00 2.444.54 4.378.93 0.00 Other Revenues (Expenditures) Interest Income - Investments 100,000.00 13,917.18 25,885.57 19,682.61 Band Payments - Town Center (671 ,376.00) (55,354.99) (110,709.98) . (112,065.08) Arbitrage Expense 0.00 (1 ,125.00) (1 ,125.00) 0.00 Transfers to Other Funds (337.138.00) 0.00 (120,000.00) (220.000.00) Total Other Revenues • (Expenditures) (908.514.00) (42.562.81 ) (205.949.41 ) (312.382.471 Excess Revenues Over (Under) Expenditures $ 105.871 .68 $ 40.010.20 $ (44,794.35) • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of General Expenditures Two Months Ending February 28, 2006 Month of 2008 2005 2006 February 28, 2006 Year to Date ' Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 681000.00 $ 51583.34 $ 11 ,166.68 $ 10,047.52 Payroll Taxes Expense 81500.00 465.69 1 ,036.70 1 ,135.91 Insurance and Health Benefits 9,000.00 650.34 1 ,318.38 675.25 408(P) Company Match 2,040.00 167.50 543.33 301 .44 Car Allowance 3,600.00 300.00 600.00 600.00 Materials and Supplies 1 ,000.00 .0.00 0.00 0.00 Publications & Dues 1 ,200.00 . (40.00) 211 .95 509.53 Postage 20,000.00 62.86 1 ,419.14 1 ,500.00 Insurance - Vehicles 2,000.00 0.00 0.00 0.00 Professional Services - 12,200.00 11000.00 11712.00 21000.00 Collection Expense 38,918.32 3,285.69 61497.04 5,824.65 Bond Paying Agent Fees 6,000.00 0.00 0.00 1 ,125.00 Repairs and Maintenance 50,000.00 0.00 0.00 1 ,643.18 Kamensky Fountain Maintenance 5,000.00 0.00 0.00 0.00 Advertising and Marketing 350,000.00 49,394.22 669966.72 8,413.63 Airport Information Booth 5,200.00 1 ,200.00 1 ,200.00 11200.00 • Interspace Airport Advertising 51622.00 0.00 0.00 0,00 Website Update 100000.00 0.00 0.00 40335.00 Signage - Tourism 109000.00 99.19 124.19 0.00 New Brochures 75,000.00 0.00 61910.00 5,248.01 Travel and Training 21000.00 0.00 690.00 476.69 Depreciation Expense 0.00 1 ,665.50 3,331 .00 31181 .70 Special Projects (See Schedule) 171 .250.00 15.432.60 55.365.93 8.916.66 Total General Expenditures $ 856.530.32 $ 79,266.93 $ 159,093.06 $ 57,134.17 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of Special Projects Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual Special Projects Air Museum $ 5,000.00 $ 0.00 $ 0.00 $ 0.00 Town Center Garden Maintenance 17,500.00 19458.33 21916.66 21916.66 Committee for Mardi Gras 12500.00 0.00 0.00 0,00 Walton Arts Center 10,000.00 0.00 0.00 0.00 H. S. Coaches Clinic 15,000.00 0.00 15,000.00 0.00 Saturday of Champions 3,000.00 0.00 31000.00 0.00 State Soccer Championship - 11750.00 0.00 11750.00 0.00 Holiday Hoops 10,000.00 . 0.00 0.00 0.00 Joe Martin Stage Race 71000.00 0.00 0.00 0.00 All Star Games 99000.00 0.00 9,000.00 0.00 Rural Mountain Producers Exchange 89000.00 0.00 0.00 61000.00 Ozark Valley Triathlon 29000.00 0.00 0.00 0.00 Walton Arts Center Ext. Banners 0.00 3,974.27 3,974.27 0.00 4th of July Fireworks ' 10,000.00 . 0.00 0.00 0.00 Savor the Flavor 2,500.00 0.00 0.00 0.00 Arkansas Musk Pavilion 10,000.00 0.00 225.00 0.00 • Fayetteville Downtown Partners 15,000.00 0.00 0.00 0.00 Arkansas Hospitality Fund Drive 2,500.00 0.00 0.00 0.00 National Rabbit Show 2,500.00 0.00 2,500.00 0.00 NWA Coaches Clinic 79000.00 0.00 71000.00 0.00 Ozark Military Museum 5,000.00 0.00 0.00 0.00 Real Deal on the Hill 79000.00 0.00 0.00 0.00 Texas Trophy Hunters 20,000.00 0.00 . 0.00 0.00 Walton Arts Center • 'Rain' 0.00 10.000.00 10.000.00 0.00 Total Special Projects $ 171 ,250.00 $ 15,432.60 $ 55,365.93 $ 8,916.66 • See Accountants' Compilation Report Fayetteville Town Center • Statement of Revenues and Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Data Budget Actual Actual Actual Revenue Rental Income $ 4439241 .00 $ 40,312.84 $ 65,195.00 $ 58,810.34 Dally Parking 51000.00 452.00 894.00 769.00 Parking Leases 40,000.00 0.00 . 10,618.10 - 91558.17 Other Income 0.00 1 ,049.00 19049.00 0.00 Special Projects 10,000.00 4,243.00 49243.00 773.94 Sales Tax Expense 110.000.001 0.00 0.00 (1 .35)7.001 Total Revenue 488.241 .00 46.056.84 81 .999.10 68.514.45 General Expenditures See Schedule _ 488.891 .00 34.328.28 - 68.952.23 68.679.70 Other Revenue (Expenditures) Interest Income - Checking 150.00 9.34 17.44 29.96 Total Other Revenues • (Expenditures) 150.00 9.34 17.44 29.96 Excess of Revenues Over (Under) Expenditures $ (500.00) $ 11 ,737.90 $ 131064.31 • See Accountants' Compilation Report Fayetteville Town Center • Schedule of General Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries 8 Wages $ 182,798.00 $ 130934.59 $ 27,841 .68 $ 25,887.58 Outside Services 0.00 0.00 0.00 82.60 Payroll Taxes Expense 24,983.00 1 ,374.72 21713.04 3,501 .20 Insurance and Health Benefits 18,112.16 11203.60 21452.80 2,082.42 408(P) Company Match 41500.00 236.26 473.72 428.52 Commissions 44,324.00 21189.25 31980.44 41959.00 Materials and Supplies 31000.00 194.62 941 .53 19057.47 OHIceSupplies/Printing 1 ,000.00 0.00 0.00 253.53 Credit Card Discounts 1 ,000.00 78.22 134.30 116.03 Publications 8 Dues 250.00 0.00 0.00 0.00 Postage 200.00 0.00 0.00 126.00 Water 6,850.00 623.61 11073.98 955.28 Gas 1 19,500.00 29438.12 6,047.15 5,019.28 Electricity 60,875.00 4,157.66 9,070.59 71693.17 Cable 1 ,200.00 81 .57 163.14 163.02 Telephone 8,650.00 597.83 1 ,210.00 11258.03 • Long Distance Telephone 0.00 13.13 76.89 29.33 Insurance - Vehicles 5,750.00 0.00 0.00 0.00 Taxes and Licenses 29205.00 0.00 0.00 0.00 Linens 22,782.00 1 ,786.84 3,421 .70 3,268.67 Repairs and Maintenance 45,176.71 31457.71 51425.22 8,092.87 Special Projects 121000.00 295.05 295.05 524.00 Advertising and Marketing - 3,000.00 0.00 300.00 0.00 Travel and Training 750.00 0.00 . 0.00 0.00 Depreciation Expense 19.985.13 1 .665.50 3.331 .00 3.181 .70 Total General Expenditures $ 488,891 .00 $ 34,328.28 $ 68,952.23 $ 68,679.70 • See Accountants' Compilation Report Convention and Visitors Bureau • Statement of Revenues and Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Bus Tours $ 12000.00 $ 0.00 $ 0.00 $ 0.00 Partnership Income 4500.00 900.00 1 ,800.00 19000.00 Special Projects - Sponsorships 0.00 210.00 210.00 21081 .00 Brumley Shuttle 1 .000.00 n.00 0.00 n.nn Total Revenue _ 6.500.00 - 1 .110.00 2.010.00 3.081 .00 General Expenditures See Schedule .254.568.00 16.205.68 33.971 .05 28.474.03 Capital Outlay Minor Equipment - 0.00 0.00 0.00 10.096.89 Other Revenues (Expenditures) Interest Income - Checking 300.00 37.15 69.11 114.76 Transfers from Other Funds 247.768.00 0.00 120.000.00 220.000.00 • Total Other Revenues (Expenditures) 248.068.00 37.15 120.069.11 220.114.76 Excess Revenues over (Under) Expenditures $ 0.00 $ - (159058.53) $ 889108.06 $ 184,624.84 • See Accountants' Compilation Report Convention and Visitors Bureau • Schedule of General Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2008 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 134,900.00 $ 91575.00 $ 19,150.00 $ 17,666.68 Payroll Taxes Expense 18,886.00 814.88 1 ,629.76 11995.08 Insurance and Health Benefits 20,235.00 1 ,166.01 20406.02 11915.38 408(P) Company Match 4,047.00 287.26 574.52 380.00 Materials and Supplies 59000.00 0.00 0.00 245.35 Office Supplies/Printing 29500.00 7.03 7.03 0.00 Cleaning Supplies 30300.00 0.00 0.00 0.00 Software 1 ,100.00 0.00 0.00 0.00 Publications & Dues 21000.00 637.00 762.00 125.00 Postage 200.00 0.00 0.00 0.00 Telephone 4,000.00 288.85 577.65 330.45 Rent 8,400.00 700.00 21100.00 1 ,400.00 Convention Development 20,000.00 775.00 21753.39 3,728.14 Repairs and Maintenance 2,000.00 0.00 0,00 23522 Travel and Training 28.000.00 1 .954.65 4.010.68 452.73 Total General Expenditures $ 254,568.00 $ 16,205.68 $ 33,971 .05 $ 28,474.03 • • See Accountants' Compilation Report Clinton House Museum • Statement of Revenues and Expenditures Two Months Ending February 28, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual Revenue Admission Revenue $ 82,500.00 $ 50.00 $ 240.00 $ 0.00 Special Events 1 ,500.00 0.00 0.00 0.00 GM Shop Sales 21750.00 35.29 179.56 0.00 Speaker Series 2,500.00 0.00 0.00 0,00 Other Income 120.00 0.00 50.00 0.00 Less Returns & Allowances (6.250.00) 0.00 0.00 n.00 Gross Revenue 81 ,120.00 85.29 469.56 0.00 Less Cost of Goods Sold 5.000.00 (16.19) (82.37) 0.00 Total Revenue 76.120.00 69.10 387.19 0.00 General Expenditures See Schedule 76.120.00 3.272.09 18,691 .92 0.00 Capital Outlay • Other Revenues (Expenditures) Interest Income - Checking 0.00 9.76 24.91 0.00 Total Other Revenues (Expenditures) 0.00 9.76 24.91 0.00 Excess Revenues Over (Under) Expenditures $ 0.00 $ (3,193.23) $ (18,279.82) $ 0.00 • See Accountants' Compilation Report Clinton House Museum • Schedule of General Expenditures Two Months Ending February 26, 2006 Month of 2006 2005 2006 February 28, 2006 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 319500.00 $ 21500.00 $ 4,884.64 $ 0.00 Payroll Taxes Expense 4,900.00 213.76 417.65 0.00 Insurance and Health Benefits 33000.00 241 .06 482.12 0,00 Materials and Supplies 21400.00 11 .30 11 .30 0.00 Credit Card Discounts 0.00 0.25 15.56 0.00 Water 480.00 31 .82 - 69.96 0.00 Gas 620.00 99.38 262.69 0.00 Electricity 900.00 45.40 88.59 0.00 Security 420.00 21 .80 43.60 0,00 Telephone 11500.00 107.32 214.36 0.00 Rent 12,000.00 0.00 12,000.00 0.00 Insurance - Vehicles 600.00 0.00 0.00 0.00 Repairs and Maintenance 13800.00 0.00 0.00 0.00 Advertising and Marketing 0.00 0.00 201 .45 0.00 Website Update 61000.00 0.00 0.00 0.00 New Brochures 10.000.00 0.00 0.00 0.00 Total General Expenditures $ 76,120.00 $ 3,272.09 $ 18,691 .92 $ 0.00 • • See Accountants' Compilation Report Advertising and Promotion Commission For month of February 2006 Current Year HMR Collected (2120 .0912 .4101 .00) $ 157,370.40 Prior Year Collected (2120.0912.4101 .01 ) $ 16, 183.86 Checking Interest Revenue (2120.0912.4705.00) $ 6.69 Garner Investment Interest Revenue (2120.0912.4708.00) $ 12,445.60 Total Revenues $ 186,006.55 Annual Bond Audit Expense (2120.9120.7602 .60) $ Collection Expense (2120 .9120. 5333.00) $ (3,471 .09) Bank of OK Quarterly Fee (2120.9120.7602.60) $ (1 , 125.00) Town Center Bond Payment (2120.9120.7602 .60) $ (55,354.99) 2004 Property Taxes on Town Center (2120.9120 .7602.60) $ Total Expenses $ (59,951 .08) • Total Check to A&P $ 126,055.47 • `y o0 0 • M (D Go V) A N N C O L a U m a N OMD cSF co N F S S 0 0 0 0 o e o 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 W co W IT W 0) r M N M M co O O of A 6 A W o6 M O O a O tD O) } N6 W 6 W W 4 r N m O cc a U W V N two n coW0 0 N 000 V {07 _ d O )O r� v A0 N M A M O! X O H tto m S N M M co coo M M rA too M NO ~ � N N N 49 N fA N 6�9 rN N N N � S N • 0 0 0 0 0 0 0 0 0 0 0 0 0 a ` � ow0coco � o � � N N N co Oi C� r-� O O 4 W 1,� N N } N C C M ,o U O N N M O W A CO A O M t0 A N M N 7 M W 01 N W W dx 0) O) V O < 0) N O M M lh t0 N 0) 0) W )O 0) N W W W W pp {p M N M v 1* IT N V 7 W W M tO N to rN 6% W9 N tH Ni rN N H `W 64 � N S o o 0 o e o o e tMh, W CV) >- Y N Q Q � N � � O A n a N NC o Ua 0 N N W _ C )O tO 0) M W )O (D O N 0 A y O 01 )O � CO O W M A W O CD N0 r (: O) )O N M co V 0 W w 00 N N N O «� F N N N M 00'1 M M ce) a N 1W0 LO Q O N F S N N N N N N N N N N N N O) X = N > 07 • O) F N p a, E r LL >, 0E EDpi r o a 'C C >. m a O > g F U f n ti ¢ -moi Q N 0 Z a • HMR Comparison 2003 to 2006 Using Year-End totals per HMR Report (adjusted for past due amounts paid 3/06) HOTELS 2003 2004 % change 2005 % change 2006 % change Dec 10,773.64 12,329.60 14.44% 14,024.64 13.75% 13,284.28 -5.27% Jan 10,638.74 12,614.03 18.57% 13,738.64 8.91 % 13,650.85 -0.01 % Feb 12, 140.56 16,210.91 33.52% 17,930.90 10.61 % Mar 15,371 .78 19,692.06 28.11 % 19,037.80 -3.33% Apr 16,534.22 17,643.48 6.70% 19,720.73 11 .77% May 16,568.61 19,979.47 26.62% 22,347.62 11 .85% Jun 189530.45 221917.75 23.67% 22,690.02 -0.99% Jul 16,031 .25 179404.01 8.56% 18,668.34 7.26% Aug 16,098. 10 17,316.75 7.56% 18,786.70 8.48% Sep 16,875.70 21 ,910.18 29.83% 21 ,524.09 -1 .76% Oct 25, 183.66 249314.01 -3.45% 22,729.73 7.44% Nov 16,468.24 169294.83 1 .05% 17,073.24 4.78% 191 ,214.95 218,627.08 14.34% 2289272.45 4.41 % 26,935.13 -2.98% RESTAURANTS 2003 2004 % change 2005 % change 2006 % change Dec 112,143.74 122,970.98 9.65% 137,855.28 12.10% 152,358.72 10.50% • Jan 104,133.72 116,544.55 11 .92% 126,564.43 8.60% 136,936.23 7.59% Feb 99,436.17 117,063.89 17.73% 1279214.85 8.67% Mar 113,299.12 125,141 .62 10.45% 140, 166.43 12.00% Apr 108,157.35 1231732.13 14.40% 137,712.38 11 .30% May 114,543.92 126,572.41 10.50% 140,966.98 11 .37% Jun 1119410.87 128,880.12 15.68% 164,369.25 27.54% Jul 109,920.03 127,161 .30 15.68% 136,906.50 7.66% Aug 1179824.90 126,217.05 7.12% 139,830.39 10.78% Sep 1129098.50 134,327.89 19.83% 143,215.20 6.61 % Oct 127,371 .76 133,335.40 4.68% 146,722.98 10.04% Nov 104,084.85 1181147.51 13.51 % 133,691 .45 13.16% 1 .334,424.93 19500,094.85 12.42% 1 ,6759216.12 11 .67% 289,294.95 9.40% FAYETTEVRLLIE THE CITY OF FAYETTEVIIIF. ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney DATE : March 7, 2006 --� RE : Overdue HMR taxes collected I am not sure if the quicker referral to the City Prosecutor procedure that the A & P Commission and City agreed to last month is a factor, but • City Prosecutor Casey Jones had a banner month collecting over Nineteen Thousand Dollars. Attached is his report. The two month total overdue HMR collected stands at $21 ,340.80. 1 CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES MANDYFINKLEA HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck@cUayettevllle.arms BRIAN .THOMAS140 W. ROCK FAVETTEVILLE,'ARKANSAS 72701 DEPUTY CITY PROSECUTOR (479)PHONE: (479) 575.8377 (479) 575.8378 (479) 575.8374 (479) 575-8375 Hot Checks: (479) 575.8254 TO: IC. Williams FA% 8 : (479) 575-8373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: March 2, 2006 i RE: Status of Active HMR cases 1 : Alligator Ray's Steve Woodard Paid $5,382.20 2. Aviator's Grill Tammy Andujar-Johnson Active FTA Warrant • 3. Benson's Restaurant Kevin/Brittany Benson Paid $9, 197.22 - Current 4. Bourbon Boys Brad C. Murphey Paid $ 1 ,725.00 Steven T. Wilkerson 5. Corky's Ben Clark Pd. $ 150. — TD 05/10/06 6. Dickson St. Diner Nick Jefferies Paid $20.00 — TD 3/15/06 7. Fat Toney's Tony Goucher Active FTA Warrant 8. Frulati Cafe Todd/Mary McNeill Paid $250. — TD 4/5/06 9. Fuzzy's Restaurant James Giardino Warrant filed 10. LaFamilia Virginal Amaral TD 3/15/06 11 . Morning Glory's William Reeves Active FTA Wan-ant 12. Pizza Inn Tim Anderson Paid $2,311 .50 - Current • • DIRECTOR'S REPORT February, 2006 INQUIRY RESPONSES Inquiry Responses February 2006 — 749 Year to date 2006 — 1 ,730 February 2005 — 2,896 Year to date 2005 — 3,861 Internet Inquiries February 2006 hits — 1 , 112,026 February 2005 hits — 765,302 February 2006 unique visits — 23,327 February 2005 unique visits — 169621 February 2006 per day average visits — 833 February 2005 per day average visits - 593 FEBRUARY ACTIVITY Tourism Activities — Tulsa Boat, Sport and Travel Show NATA meeting Heritage Trail meeting NCAA track • Healey Tonsing — Faith in Action Nancy Allen — Stevie Deffebaugh birthday party Dan Hintz — Arts Festival weekend Bill Mock, State Intramural Basketball tournament Kathy Bass — Botanical Gardens of the Ozarks Lisa Netherland — America in Bloom Kirby Sanders — Arkansas Music Hall of Fame Zin Bolden — Birds Adventure Center Relations with Media — David Boyer, Boardroom.com Drew — NWA Times (6 football games) Dena — Channel 5 (Tyson track economic impact) A & P — Strategic planning session preparation Elise Mitchell Christy - Starbucks Clinton House Museum — CVB — Town Center — Kappa Delta formal • Pi Beta Phi formal Maintenance person interviews • Laura Hobbs — intern Ashley Graham — practicum student Miscellaneous — Arkansas Alumni board of directors meeting Jean Atkins — Project Management International Pam Jones — Dixie Development (trolley) HMR Collections — February (January sales) Olive Garden" Golden Corral Red Lobster Logan's Roadhouse Chili's Noodles Chartwell's Dining Chick-fil-A Radisson Clarion McDonald's Penguin Ed's McDonald's — Joyce • Penguin Ed's McDonald's — 6`h St. Shogun Red Robin Taco Bell Ruby Tuesday Hampton Inn Bordino's Panera Bread Olive Garden numbers and Smokey Bones numbers are switched on full HMR printout. • d 0 Z u O M Z � O Q N C M e 0 OG a <d m G � o LL C + d c c :? y 0 0 Wp (DCO M 0 n U o d � 1� CO O N n (O CO O V O N O O V M M V (O 0 ar N O) T A LL X o o e e o e o e o 0 0 o e e o o e e o 0 0 V V N O C y� aD f, r O N N N M (O (O O O O OJ N O O N W V N tj O N � o• a a ti m ° y5 y a o s N N O O pEp O Q U n ~ N N N V d A a E m M • N O 0N m O. O � m C U N N V O j N J O = WOW = o760 J y EO EO j E j w o c �� O m ? Q m o Y v n :� d ~ m Y Y w � E i. V] y H V Z lL U) ¢ J N co 2 LL m ¢ H (n m lL 11� ADVERTISING INQUIRIES BY STATE - 2005 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • Alabama 18 11 2 4 Alaska 2 2 q Alberta 2 2 Arizona 13 16 29 Arkansas 53 139 192 ARGENTINA 0 AUSTRALIA 1 1 British Columbia 1 1 2 California 33 30 63 Colorado 7 10 17 Connecticut 3 5 g CROATIA 0 Delaware 3 3 ENGLAND 0 Florida 42 32 74 Georgia 17 15 32 Guam 0 Hawaii 0 Idaho 3 3 Illinois 75 32 107 Indiana 27 20 47 Iowa 22 15 37 ITALY 0 Kansas 22 12 34 Kentucky 22 11 33 Louisiana 64 36 100 LUXEMBURG 0 Maine 3 3 Manitoba 2 1 3 MaMand 4 6 10 Massachusetts 9 6 15 Mexico 0 Michigan 32 18 50 Minnesota 22 20 42 Mississippi 26 14 40 Missouri 66 36 102 • Montana 1 3 4 Nebraska 9 7 76 Nevada 2 3 5 New Brunswick 1 1 New FourMland 0 New Hampshire 4 3 7 New Jersey 21 4 25 New Mexico 2 1 3 New York 31 17 48 NOM Carolina 13 3 16 North Dakota 1 1 2 Northwest Territories 0 Nova Scotia 1 1 2 Ohio 34 11 45 Oklahoma 32 30 62 Ontario 6 4 10 Oregon 8 a 16 Pennsylvania 29 17 46 Prince Ed. Island 1 1 Puerto Rico 1 1 Quebec a 1 7 Rhode Island 1 1 2 Russia 0 Saskatchewan 0 South Carolina 10 3 13 South Dakota 5 1 e SPAIN 0 SWEDEN 0 SWITZERLAND 0 TAIWAN ROC 0 Tennessee 32 19 51 Texas 85 65 150 Turkey 0 Utah 2 1 3 Vermont 1 1 • Wia a 4 10 Washington 10 5 15 Washington, 0. C. 2 2 West Virginia 4 2 0 Wisconsin 32 36 68 Wyoming 2 2 4 Military 0 TOTAL 981 749 0 0 0 0 0 0 0 0 0 0 1730 Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism. com • Summary Period: Last 12 Months Generated 07-Mar-2006 23:59 CST Usage sunndry for a uujayettevilletourisn.con N y � M M � � N N Irl � O � W V q S Rpr flay Jun Jul Rug Sep Oct Nov Oec Jan Feb Nar Summary by Month —1 • Daily Avg Monthly Totals Month FHits �� Hits Files Pa es Visits Si[es I{B tes Visits Pa es Files IF Hits Mar 2006 40328 35198 22749 989 4383 1052878 6927 159245 246392 282300 Feb 200(1 L3971dLi5066 [B539F 833 E209 4212862 23327 659097 981870 1112026 Jan 2006 EE]E340 [22EF 728 11312 4313598 22580 697638 1008765 1136072 Dec 200528186 2500216866 6149648 3261589 19049 522861 775068 873782 Nov 2005 L3MJ 2843937 19048 700 9676 3590825 21005 571464 853174 005 957531 Oct2116 325 64 20865794 12529 452004924631 646836 1009514 1150598 Sep 2W39105 33855 20724 774 E3Zj 4681055 23249 621743 1015658 1173162 Aug 2000 33675 29314 17964 654 11752 4149015 20294 556902119087431i 1043939 Ju12O05 32637 28182 17340 644 [1075JF 3954802 19985 537560 873661 1011772 Jun 2005 34952 30465 19032 —681L1220 4072016 20451 570966 913979 1048573 May 20(15 32793 28861 17800 585 10496j 3954098 18165 SS 1817 894699 1016602 Apr 2005 31095 2714316297 637 10706 3603851 19112 488934E: 814302 932851 Totals 45366638 238775 6585063 10295825 11739208 Generated by Webalizer Version 2.01 • http://www.fayettevilletourism.com/logs/ 3/8/2006 Activity Report From: 0210112006 To: 02/28/2006 LYSON E-Mail 2/22/2006 Arkansas Cancer Coalition Sara Eichman Annual Summit Info on Monday pm activities Total For E-Mail : 1 E-Mail Sent 2/22/2006 Arkansas Farm Bureau roberta. patrick@arfb.com Summer Meeting March 1 Meeting Total For E-Mail Sent : 1 File Note 2/24/2006 Northwest Arkansas Times Mr Drew Terry Interview about conferences and ncaa's Total For File Note : 1 Meeting 2/13/2006 Arkansas Library Association Ms Barbara Martin Lunch with Assn and local librarians 2/16/2006 Fayetteville Downtown Partners Mr Daniel Hintz About USC group and conferences 2/22/2006 Arkansas Cancer Coalition Sara Eichman Annual Summit met with Radisson about conference 2/22/2006 Pagnozzi Charities Ms Missy Shanklin Board meet and greet 02006 Arkansas Hospitality Association Ms Stephanie Austin NWA Chapter Upcoming culinary event, golf, meeting 2/28/2006' Arkansas Hospitality Association Ms Montine McNulty NWA Chapter Stars Banquet 2/28/2006 Real Deal on the Hill Mr Bill Ingram Meeting with his committee Total For Meeting : 7 Phone Call 2/8/2006 Arkansas Farm Bureau Ms Roberta Patrick Summer Meeting meeting in March 2/17/2006 Arkansas Cancer Coalition Sara Eichman Annual Summit We are hosting Conference in June 2006 2/22/2006 Real Deal on the Hill Mr Bill Ingram Needs more gyms Total For Phone Call : 3 Trade Show 2/8/2006 American Bus Association Motor Coach Operators Annual Motorcoach Show Attended show in Nasvhille Total For Trade Show : 1 • 3/7/2006 Activity Report From: 02/01 /2006 To: 03/07/2006 ELLY E-Mail Sent 2/2/2006 UA Honors College Ms. Mary Beth Lyons 2006 Honors Fellowship Total For E-Mail Sent : 1 Issued Lead 2/7/2006 University of Alabama Ms Kari Thompson Volleyball Lead Total For Issued Lead : 1 Meetin 2/1 /2006 UA Graduate School Ms. Diane Cook Delivered 400 bags 2/1 /2006 UA Nursing Dr. Kathleen Barta Deliver bags for recruiting trip 2/3/2006 UA Health Science, Kinesiology, Recreation & Dance Dr. Merry Moisechik Internship opportunities for Solar Splash 2/3/2006 UA Women's Athletics Ms. Chris Pohl Track Task Force Meeting 2/6/2006 UA Women's Athletics Ms. Chris Pohl discuss assistance of track task force 2/6/2006 Solar Splash Dr William Springer Solar Boat Race Planning committee meeting 006 University of Arkansas Graduation Presentation in front of Staff Senate 2/9/2006 UA Student Affairs UA SIL Fair 2/14/2006 Arkansas Assessors Association Ms. Lee Ann Kizzar Annual Conference Planning lunch at Radisson 2/17/2006 UA Library Dr Carolyn Allen Delivered bags 2/17/2006 UA University Advancement Steve Voorhies Discuss protocol for promoting UA conferen 2/20/2006 AmericaView Mr. Bruce Gorham Annual Conference Delivered items to take for presentation 2/27/2006 UA Engineeering Brian Hill Engineering Academy Delivered bags for Phi Beta Tau 2/28/2006 UA Honors College Mr. John Alaniz Bags for Honors Fellowships Total For Meeting : 14 Phone Call 2/6/2006 University of Alabama Ms Kari Thompson Volleyball Rooms for VB game vs. UA Total For Phone Call : 1 Trade Show 2/15/2006 Shelly Stewman - General • Booth at RTC Expo in Hospitality program Total For Trade Show : 1 3/72006 Activity Report From: 02101/2006 To: 02/28/2006 LLIS E-Mail Sent 2/6/2006 Tyson Invitational Indoor Track & Field Art Huff RE: Tyson Press Conference 2/8/2006 Tyson Invitational Indoor Track & Field Art Huff Track Tickets 2/13/2006 Phyllis Tucker - General Phyllis Tucker RE: SHOWCASE Appointment Schedules 2/13/2006 Association of Women in Slavic Studies Dr. Janet Tucker Annual Conference RE: Travel South USA SHOWCASE (more) 2/13/2006 Phyllis Tucker - General Phyllis Tucker RE: Travel South USA SHOWCASE (more) 2/14/2006 Tennessee Motor Coach Association Debbie Neese RE: Ad in TMCA 2/16/2006 Phyllis Tucker - General Phyllis Tucker RE: Travel South USA SHOWCASE (more) 2/17/2006 Phyllis Tucker - General Phyllis Tucker RE: Travel South USA SHOWCASE (more) 2/24/2006 Village Tours Jeanne Burke March Getaway Tour Groups 2/24/2006 Village Tours Jeanne Burke March Getaway RE: Inquiry 2006 Village Tours Jeanne Burke March Getaway Village 2/24/2006 Village Tours Jeanne Burke March Getaway RE: Inquiry Total For E-Mail Sent : 12 Letter Sent 2/10/2006 Brantley Charter, Inc. Mr. Danny Brantley Sympathy Letter on Death of Danny's Dad Total For Letter Sent : 1 Phone Call 2/1/2006 Dream Journeys Mrs. Charlotte Chevez Ice Policies 2/7/2006 Dream Journeys Mrs. Charlotte Chevez Questions on Ice policies 2/8/2006 Village Tours Jeanne Burke March Getaway Re-confirming Bill & Pat Medley 2/9/2006 Village Tours Jeanne Burke March Getaway Numbers and menu 2/13/2006 Dream Journeys Mrs. Charlotte Chevez Jodie is checking on the policies 2/13/2006 Village Tours Jeanne Burke March Getaway Beth about entertainment 2/23/2006 Village Tours Jeanne Burke March Getaway Jean Jacobsen /2006 Village Tours Jeanne Burke March Getaway Joe Dunn 3/7/2006 Activity Report PYLLIS From: 02/01/2006 To: 02/28/2006 Phone Call 2/24/2006 Village Tours Jeanne Burke March Getaway need updated agenda Total For Phone Call : 9 Trade Show 2/23/2006 Phyllis Tucker - General Phyllis Tucker Travel South Showcase Total For Trade Show : 1 • • 3/7/2006