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HomeMy WebLinkAbout2005-12-12 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, December 12, 2005 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION December 12, 2005 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Reports A. Approval of Minutes for November 14, 2005 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Lary Bilbrey, Scarbrough and Murtishaw 3. Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith • F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark 1 . Media plan for 2006 III. Old Business A. Executive Director Job Description B. Business License IV. New Business V. Adjourn • ADVERTISING AND PROMOTION COMMISSION • REGULAR MEETING November 14, 2005 Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, Don Marr, David McGeady, and Maudie Schmitt. Commissioners Absent: Dan Coody Staff Present: Marilyn Heifner, Allyson Twiggs, Willistine Smith, Joseph Barnes Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on November 14, 2005 at the Fayetteville Town Center at noon. Commissioners visited with groups requesting special project funds. Lunch followed. BUDGETS FOR 2006 Bob Davis moved to approve 2006 budgets for A & P Commission, Town Center, CVB, and Clinton House Museum, second by Marr. Motion carried. SPECIAL PROJECT ALLOCATIONS The following special projects and funding amounts were approved by the • Commissioners by consensus: Arkansas Air Museum $ 5,000 All Star Games $ 99000 Arkansas Music Pavilion $ 109000 Brumley Gospel Sing request withdrawn Coaches Clinic & Golf $ 159000 Fayetteville Downtown Partners $ 15,000 Fayetteville Farmers Market $ 89000 4a' of July Red, White & Boom $ 109000 Holiday Hoops $ 102000 Joe Martin Stage Race $ 79000 Mardi Gras $ 19500 National Rabbit Show $ 29500 NWA Coaches Clinic $ 7,000 Ozark Military Museum $ 59000 Ozark Valley Triathlon $ 29000 Real Deal on the Hill $ 79000 Saturday of Champions $ 39000 State Soccer Championships $ 19750 Savor the Flavor/Faith in Action $ 29500 Texas Trophy Hunters $209000 Tram Proposal 0 • Walton Arts Center "Rain" $ 10,000 Total $ 1519250 MINUTES • Moved by Davis, second by Schmitt to approve the minutes of the October 10, 2005, regular meeting. Motion carried. FINANCIAL REPORT Lary Bilbrey, Scarbrough & Murtishaw, reviewed financials for October. Moved by Davis, second by Marr to approve financial statements. Motion carried. HMR REVENUES HMR revenues for October were $ 169,325, a 9.02% increase over last October. Hotel revenues were down -1 .37% and restaurant revenues were up 10.85%. Year to date revenues are up 11 .25%. CITY ATTORNEY In the absence of the City Attorney, Marilyn reviewed his report. Check from Powerhouse for installment check of $6,658.34 was returned as insufficient and has been sent to the Washington County Prosecuting Attorney's office. City Prosecutor collected $200 last month. Total collected year to date is $59,694. 14. DIRECTOWS REPORT Inquiry responses are up 65% year to date. Internet per day average visits are up 74%. In view of lengthy meeting, commissioners were directed to report in the agenda. • CVB REPORT Allyson reviewed CVB booking, lost business and sales leads issued to hotels. 326 room nights were booked on Travel Host during the month. Shelly celebrated her first anniversary with the CVB and reported 16 meetings, 2, 800 room nights booked. Phyllis has booked 37 motor coaches this year, surpassing her goal of 35. The Trick or Treat on the Square had over 400 participants despite the rainy weather. TOWN CENTER REPORT Willistine Smith reported a 19% increase in collections year to date, a 14% increase in contracts issued, and a 41 % increase in completed events. Amanda Tackett is serving an internship at the Town Center. CLINTON HOUSE MUSUEM Joseph Barnes said the Grand Opening was a great success with over 100 in attendance. We have received good press coverage. To date, the Museum has had 114 visitors representing 14 states, D. C., and 4 foreign counties. AGENCY REPORT Brian Clark reported that the agency is finalizing the 2006 planning. The website is having almost 800 hits per day. • OLD BUSINESS Executive Director Job Descrintion Don Marr introduced Chris Delano from the HR Factor who compiled the surveys of the • Commissioners. She explained how different commissioners defined the role of Executive Director. It was the consensus to let the Commissioners think about the final product and put it on the agenda for December. Business License Marilyn recommended that in the absence of the City Attorney and in lieu of the time that the Business License discussion be put on the December agenda. Commissioners agreed. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner Executive Director • • Advertising and Promotion Commission For month of Novern ber 2005 Current Year HMR Collected (2120.0912.4101 .00) $ 170,555.31 Prior Year Collected (2120.0912 .4101 .01 ) $ 225.00 Checking Interest Revenue (2120.0912.4705.00) $ 6.97 Garner Investment Interest Revenue (2120.0912.4708.00) $ 11 ,434.73 Total Revenues $ 182,222.01 Annual Bond Audit Expense (2120.9120.7602.60) $ Collection Expense (2120.9120.5333.00) $ (3,415.61 ) Bank of OK Quarterly Fee (2120.9120.7602.60) $ (19125.00) Town Center Bond Payment (2120.9120.7602 .60) $ (559354.99) 2004 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (599895.60) • Total Check to A&P $ 1229326.41 • f ( / ( k j « ° M j \ ) 0 ) 7 bc ] Ra. @ % R ® ! K K N Go § 10 a Go 0a - § R \ k 0j2 _ _ _ _ _ _ _ _ _ _ _ - / @ @ @ @ @ @ @ @ @ ) ) ) ) } / < / § ) / j j ®ƒ m § � © k K 7 m 2 Cq Cq 2 ) oe § _ _ _ _ _ _ _ _ _ @ a £ a a a @ @ @ @ @ @ § � / ® ` CO�0 co § § § \ r ¥ 3 % 7 § CD CM m / 2 ; L f m m co qT LO G ] G Ln 8 ta 40 ® to - ® - - _ § � V k ! to % § m ® 0 7 } ) § 3 ) \ _ _ _ _ _ _ _ _ _ _ j ¢ « 0 cmqrx fR z ! § ® - / / m i § , 2 $ E { - A ■ 12 » ƒ \ } I k ) � « • HMR Comparison 2003 to 2005 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change Dec 10,773.64 12,048.60 11 .83% 14,024. 18 16.40% Jan 10,638.74 12,397.02 16.53% 13,738.64 10.82% Feb 120140.56 15,880.91 30.81 % 179865.90 12.50% Mar 15,371 .78 18,217.06 18.51 % 18,992.80 4.25% Apr 16,534.22 17,283.48 4.53% 199650.73 13.70% May 16,568.61 19,483.47 17.59% 22,347.62 14.71 % Jun 18,530.45 22,255.75 20. 10% 22,690.00 1 .95% Jul 16,031 .25 17,050.01 6.36% 18,668.34 9.49% Aug 16,098. 10 17,009.75 4.77% 18,786.70 10.45% Sep 169875.70 21 ,823. 18 29.32% 219524.09 -1 .37% Oct 25,183.66 24,267.01 -3.63% 22,708.73 -6.83% Nov 16,468.24 16,294.83 -1 .05% 191 ,214.95 2149011 .07 11 .92% 210,997.73 6.71 % RESTAURANTS 2003 2004 % change 2005 % change Dec 112,143.74 121 ,932.28 8.73% 130,140.76 6.73% • Jan 104,133.72 114,689.20 10.14% 138,754.38 20.98% Feb 99,436.17 113,449.63 14.09% 140,240.16 23.61 % Mar 1139299.12 116,089.97 2.46% 134,645.71 15.98% Apr 1089157.35 116,906.50 8.08% 133,452.33 14.15% May 114,543.92 120,030.66 4.79% 132,159.21 10.10% Jun 1119410.87 121 ,219.99 8.80% 1479940.47 22.04% Jul 1099920.03 122,417.98 11 .36% 130,239.89 6.39% Aug 117,824.90 122,630.00 4.07% 1349015.30 9.28% Sep 112,098.50 124,228.30 10.82% 137,712.24 10.85% Oct 127,371 .76 130,835.07 2.71 % 141 ,347.30 8.03% Nov 104,084.85 1189147.51 13.51 % 19334,424,93 1 ,442,577.09 8.10% 195009647.75 13.30% • Fayetteville Advertising and Promotion Commission Fayetteville Town Center Fayetteville Convention and Visitors Bureau Clinton House Museum Financial Statements November 30, 2005 • • SCARBROUGH • MURTISHAW, cERnnED PuBLIc Accajmrm-m, PA. 34 W. Colt Square, Suite 3., Fayetteville, AR 72708888 • Telephone (479) 5211771 • Fax (479) 4420082 • Home Page SMCPAS.com Wesley D. Murtishaw, CPA Larry H. Bilbrey, CPA Fayetteville Advertising & Promotion Fayetteville Town Center Fayetteville, Arkansas We have compiled the accompanying balance sheet, statements of revenues and expenditures, and schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House Museum as of November 30, 2005 and for the eleven months then ended in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation • of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures and the statements of retained earnings and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of retained earnings and cash flows were included in the financial statements, they might influence the user's conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. S064 & 'alL i3 Scarbrough & Murtishaw, CPAs, P.A. Certified Public Accountants Fayetteville, Arkansas December 7, 2005 • Members, American Institute of CPAs Private Companies Practice Section Arkansas society of CPAs Fayetteville A & P Commission Balance Sheet • As of November 30, 2005 ASSETS Current Assets Cash in Bank of Fayetteville - Town Center $ 43,776.68 Cash in Mcllroy Bank - A & P General 578,940.28 Cash in Bank of Fayetteville 67,991 .32 Cash in Mcllroy Bank - A & P Payroll 209012.66 Cash in Bank - Conv & Visitor Bureau 40,417.47 Cash in Bank - Clinton House 51 ,034.93 Clinton House Inventory 29927.66 Investments 3,073,007.20 Investment Adjustment to Market 41492.82 Accounts Receivable 89,737.33 Accrued Interest Receivable 26,965.06 Total Current Assets $ 39999,303.41 Property, Plant, & Equipment at Cost • Furniture and Fixtures 91602.98 Building Additions 206,677.24 Equipment 166,502.88 Less: Accumulated Depreciation (155, 132.30) Net Property and Equipment 227,650.80 Total Assets $ 4,226,954.21 LIABILITIES AND CAPITAL Current Liabilities Payroll Taxes Payable $ 837.45 Accounts Payable 89,753.69 Accounts Payable - Parks HMR 549.26 Due to Other Funds 61272.64 Total Current Liabilities $ 97,413.04 Capital Unrestricted Fund Balance 31753,745.95 Current Year Earnings 375,795.22 • Total Capital 4, 129,541 . 17 Total Liabilities and Capital $ 4,226.954.21 See Accountants' Compilation Report Fayetteville A & P Commission • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Deft Budget Actual Actual Actual Revenue HMR Tax Revenue $ 11759,886.00 $ 169,325.20 $ 117501992.84 $ 1 ,5721965.27 Other Income 0.00 0.00 28,610.00 1 ,248.07 Governor's Conference Sponsorships 0.00 0.00 0.00 46.789.28 Total Revenue 1 .759.886.00 169.325.20 1 .779.602.84 1 .621 .002.62 General Expenditures See Schedule 865.880.00 68.330.78 724.926.15 675.604.51 Capital Outlay Minor Equipment 0.00 2.123.00 19.367.28 26.878.23 Other Revenues (Expenditures) Interest Income - Checking 0.00 0.00 21 .25 0.00 Interest Income - Investments 90,000.00 129342.76 120,068.36 95,963.05 CEC Bond Excess 0.00 0.00 729559.50 447234,87 CEC Washington Co. Property Tax (50,000.00) (11617,83) (1 ,617.83) (56,763.55) • Bond Payments - Arts Center (41 ,000.00) 0.00 0.00 (40,282.79) Bond Payments - Town Center (673,200.00) (55354.99) (615,680.39) (297,292.14) Bond Payments - CEC 0.00 0,00 0.00 (315,750.00) Arbitrage Expense 0.00 0.00 (2,945.00) (2,080.00) Transfers to Other Funds (221 .227.00) 0.00 (308.500.00) (200.000.00) Total Other Revenues (Expenditures) (895.427.00) (44,630.06) (736,094.111 (368.970.56) Excess Revenues Over (Under) Expenditures $ (1 .421 .00) $ 54.241 .36 $ 299.215.30 $ 549,549.32 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of General Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 65,000.00 $ 5,325.18 $ 57,522.01 $ 52,980.44 Payroll Taxes Expense 5,200.00 694.06 5,043.58 41405.80 Insurance 9,400.00 675.25 7,427.75 81634.76 408(P) Company Match 1 ,950.00 206.74 1 ,772.70 1 ,829.44 Car Allowance 3,600.00 300.00 31300.00 31300.00 Materials and Supplies 1 ,000.00 58.08 608.69 514.02 Office Supplies/Printing 0.00 0.00 0.00 405.21 Office Expense 0.00 0.00 30.00 614.59 Publications & Dues 11200.00 250.00 1 ,294.53 1 ,140.95 Postage 15,000.00 810.86 15,137.17 11 ,307.80 Insurance - Vehicles 91000.00 0.00 0.00 8,096.96 Insurance 0.00 0.00 1 ,821 .00 1 ,713.00 Professional Services 12,200.00 11000.00 11 ,475.00 11 ,000.00 Legal Services 0.00 0.00 0.00 292.50 Taxes and Licenses 0.00 0.00 268.50 0.00 Collection Expense 52,800.00 3,386.50 35,019.34 31 ,559.42 Bond Paying Agent Fees 1 ,125.00 0.00 4,330.00 21250.00 • Convention Development 0.00 0.00 31131 .79 0.00 Repairs and Maintenance 651300.00 0.00 .2,267.21 0.00 Kamensky Fountain Maintenance 51000.00 0.00 3,062.59 0.00 Advertising and Marketing 300,000.00 35,920.80 279,298.31 228,787.42 Airport Information Booth 51200.00 0.00 4,800.00 4,800.00 Interspace Airport Advertising 5,355.00 1 ,232.85 4,931 .40 41931 .40 Website Update 10,000.00 0.00 4,463.09 2,390.00 Signage - Tourism 10,000.00 3,749.05 8,899.93 453.93 New Brochures 30,000.00 4,574.35 53,958.81 30,953.83 Other Special Projects 0.00 0.00 1 ,700.00 0.00 Travel and Training 2,000.00 23.23 19318.68 313.04 Depreciation Expense 0.00 11665.50 19,320.43 17,499.36 Special Projects (See Schedule) 255.550.00 8.458.33 193,723.64 245.430.64 Total General Expenditures $ 865,880.00 $ 68,330.78 $ 724,926.15 $ 675,604.51 • See Accountants' Compilation Report Fayetteville A & P Commission • Schedule of Special Projects Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual Special Projects Air Museum $ 10,000.00 $ 0.00 $ 10,000.00 $ 20,000.00 Bikes, Blues, BBO 5,000.00 5,000.00 5,000.00 25,000.00 Botanical Garden Society 209000.00 0.00 0.00 0.00 Town Center Garden Maintenance 17,500.00 1 ,458.33 16,041 .61 17,499.96 Walton Arts Center 7,750.00 0.00 11 ,124.33 61000.00 Northwest ArkansasB.E.S.T. 500.00 0.00 500.00 1 ,300.00 H. S. Coaches Clinic 15,000.00 0.00 150000.00 13$ 00.00 Sturday of Champions 0.00 0.00 0.00 3,000.00 State Soccer Championship 1 ,750.00 0.00 1 ,750.00 1 ,000.00 Holiday Hoops 10,000.00 0.00 10,000.00 10,000.00 Joe Martin Stage Race 91000.00 0.00 9,000.00 7,500.00 All Star Games 91000.00 0.00 91000.00 9,000.00 Ozark Blues Society 0.00 0.00 0.00 5,000.00 Brumley Gospel Sing 15,000.00 0.00 15,000.00 15,000.00 Downtown Dickson Enhancement Project 0.00 0.00 0.00 520.95 Lights of The Ozarks - 2004 Budget Carryover 10,000.00 2,000.00 16,895.30 0.00 First Night Fayetteville 7,500.00 0.00 0.00 10,000.00 • Hogeye Marathon & Relays 3,900.00 0.00 3,833.58 0.00 America in Bloom 2,000.00 0:00 21000.00 0.00 Rural Mountain Producers Exchange 0.00 0.00 6,000.00 0.00 DDEP Fine Arts Festival 0.00 0.00 0.00 3,468.72 Ozark Valley Triathlon 1 ,500.00 0.00 39500.00 4,000.00 American College Theater Festival 6,000.00 0.00 6,000.00 2,400.00 Council for the Adv of Science Writers 0.00 0.00 0.00 2,100.00 Governor's Conference 0.00 0.00 0.00 46,789.28 Art Car Weekend 11500.00 0.00 0.00 4,499.32 Chile Pepper Cross Country Fest. 500.00 0.00 500.00 3$ 00.00 Diamond Classic Baseball Tourn. 0.00 0.00 0.00 750.00 Heritage Trail Partners 5,000.00 0.00 0.00 4,250.00 Lewis & Clark Urban Adventure Race 11000.00 0.00 0.00 0.00 Pagnozzi Charities 2,500.00 0.00 29500.00 30000.00 U A Baseball Regionals 0.00 0.00 0.00 51000.00 Watton Arts Center Ext. Banners 9,000.00 0.00 39360.37 3,298.80 Washington Co. Historical Society 0.00 0.00 0.00 11611 .02 Evergreen Cemetery Fence 0.00 0.00 0.00 10,000.00 4th of July Fireworks 5,000.00 0.00 5,000.00 3,500.00 Autumnfest 0.00 0.00 0.00 2,942.59 Community Access - 25th Anniversary 51000.00 0.00 5,000.00 0.00 High School Baseball/Softball Championships 3,000.00 0.00 3,000.00 0.00 Hogs in Bloom - NWA Garden Show 3,650.00 0.00 3,452.13 0.00 Savor the Flavor 4,000.00 0.00 2,156.46 0.00 Arkansas Music Pavilion 5,000.00 0.00 50000.00 0.00 Barbara Mashburn Scholarship Foundation 1 ,000.00 0.00 0.00 0.00 Fayetteville Downtown Partners 20,000.00 0.00 20,109.86 0.00 Lions SK Challenge for Sight 500.00 0.00 500.00 0.00 Arkansas Hospitality Fund Drive 2,500.00 0.00 2,500.00 0.00 U of A Track Storage Facility 35.000.00 0.00 0.00 0.00 • Total Special Projects $ 255,550.00 $ 8,458.33 $ 1939723.64 $ 245,430.64 See Accountants' Compilation Report Fayetteville Town Center • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual Revenue Rental Income $ 325,172.00 $ 22,074.53 $ 315,989.42 $ 262,487.98 Partnership Income 0.00 0.00 0.00 300.00 Daily Parking 5,000.00 639.00 51349.00 5,450.00 Parking Leases 359000.00 0.00 409020.74 34,771 .89 Other Income 0.00 0.00 289.01 17,844.00 Special Projects 40pOOO.00 11599.10 51954.04 0.00 Sales Tax Expense 0.00 0.00 (3,237.98) 0.00 Less Returns & Allowances 0.00 0.00 !380.001 (4.299.41 ) Total Revenue 405.172.00 24.312.63 363.984.23 318.564.46 General Expenditures See Schedule 405.372.31 36.195.32 379.693.64 358.444.53 Other Revenue (Expenditures) Interest Income - Checking 200.00 18.60 159.94 166.27 • Transfers From Other Funds 0.00 0.00 0.00 50.000.00 Total Other Revenues (Expenditures) 200.00 18.60 159.94 50.166.27 Excess of Revenues Over (Under) Expenditures $ (0.31 ) $ (11 ,864.09) $ (15,549.47) $ 10,286.20 See Accountants' Compilation Report Fayetteville Town Center • Schedule of General Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 165,557.00 $ 13,054.03 $ 146,996.70 $ 138,457.72 Outside Services 0.00 0.00 82.60 0.00 Payroll Taxes Expense 20,550.00 1 ,202.25 15,411 .13 14,688.24 Insurance 15,692.00 1 ,372.37 15,159.22 16,203.70 408(P) Company Match 4,606.71 226.26 2,458.86 2,401 .03 Commissions 32,517.25 2,581 .50 27,362.20 20,222.44 Materials and Supplies 41000.00 467.14 4,036.43 21269.05 Office Supplies/Printing 0.00 172.68 11131 .36 1 ,980.33 Credit Card Discounts 1 ,500.00 222.06 908.33 829.21 Publications & Dues 500.00 0.00 0.00 455.10 Postage 325.00 0.00 152.64 185.58 Post Office Box Rent 0.00 0.00 0.00 126.00 Water 69846.00 10044.01 62309.58 5,560.41 Gas 12,003.99 450.63 9,950.42 8,441 .21 Electricity 51 ,124.00 31710.91 47,626.40 44,186.95 Cable 1 ,029.36 163.14 1 ,273.69 951 .65 • Telephone 8,632.00 606.35 7,590.72 7,045.91 Long Distance Telephone 0.00 124.45 587.94 448.80 Insurance - Vehicles 51750.00 0.00 5,628.00 51628.00 Taxes and Licenses 11500.00 0.00 11535.00 11500.00 Linens 19,811 .00 3,137.95 15,516.31 12,462.15 Miscellaneous Expense 0.00 0.00 153.00 0.00 Repairs and Maintenance 38,178.00 1 ,044.62 41 ,938.72 36,591 .45 Special Projects 12,000.00 4,949.47 8,371 .47 17,122.68 Advertising and Marketing 31000.00 0.00 1 ,193.00 3,109.84 Travel and Training 250.00 0.00 0.00 77.72 Depreciation Expense 0.00 1 ,665.50 18.319.92 17.499.36 Total General Expenditures $ 405,372.31 $ 36,195.32 $ 379,693.64 $ 358,444.53 • See Accountants' Compilation Report Convention and Visitors Bureau • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual Revenue Bus Tours $ 1 ,000.00 $ 19147.00 $ 1 ,397.00 $ 654.00 Partnership Income 31000.00 0.00 39100.00 2,047.50 Special Projects - Sponsorships 0.00 0.00 21081 .00 0.00 Brumley Shuttle 1 ,500.00 0.00 924.00 1 ,431.00 Other Income 0.00 0.00 22.00 288.17 Total Revenue 5.500.00 1 .147.00 7.524.00 4.420.67 General Expenditures See Schedule 209.727.00 16.802.94 179.853.05 140.227.97 Capital Outlay Minor Equipment 11 .500.00 0.00 10.096.89 1 .794.87 Other Revenues (Expenditures) Interest Income - Checking 300.00 17.39 460.96 368.73 Transfers from Other Funds 221 .227.00 0.00 220.000.00 150.000.00 • Total Other Revenues . (Expenditures) 221 .527.00 17.39 220.460.96 150.368.73 Excess Revenues Over (Under) Expenditures $ 5,800.00 $ (15,638.55) $ 38,035.02 $ 12,766.56 • See Accountants' Compilation Report Convention and Visitors Bureau • Schedule of General Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 109,377.00 $ 8,833.34 $ 97,166.74 $ 68,879.04 Payroll Taxes Expense 16,312.00 672.36 8,505.94 61070.10 Insurance 16,688.00 1 ,205.06 13,165.06 10,972.76 408(P) Company Match 30250.00 265.00 21765.00 1 ,991 .42 Materials and Supplies 51000.00 54.89 51467.19 41030.98 Office Supplies/Printing 21500.00 0.00 825.15 10936.26 Credit Card Discounts 0.00 0.00 164.34 174.81 Publications & Dues 29000.00 0.00 837.00 525.00 Postage 200.00 0.00 626.00 663.00 Telephone 4,000.00 702.02 31581 .58 3,344.95 Long Distance Telephone 0.00 0.00 85.17 11 .31 Rent 81400.00 700.00 81400.00 61200.00 Convention Development 20,000.00 29104.64 19,013.86 20,617.09 Repairs and Maintenance 2,000.00 0.00 330.60 1 ,037.79 Special Projects 0.00 0.00 1 ,970.00 426.50 Advertising and Marketing 0.00 0.00 100.00 0.00 Travel and Training 20,000.00 2.265.63 16.849.42 13.346.96 Total General Expenditures $ 209,727.00 $ 16,802.94 $ 179,853.05 $ 140,227.97 • • See Accountants' Compilation Report Clinton House Museum • Statement of Revenues and Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual Revenue Admission Revenue $ 82,500.00 $ 240.06 $ 543.06 $ 0.00 Special Events 1 ,500.00 0.00 0.00 0.00 Gift Shop Sales 21000.00 130.39 420.19 0.00 Speaker Series 2,500.00 0.00 0.00 0.00 Other Income 0.00 300.00 1 .959.00 0.00 Gross Revenue 88,500.00 670.45 2,922.25 0.00 Less Cost of Goods Sold 0.00 (78.23) (252.11 ) 0.00 Total Revenue 82.500.00 592.22 2.670.14 0.00 General Expenditures See Schedule 82.500.00 3.674.05 36.543.03 0.00 Capital Outlay Minor Equipment 0.00 0.00 590.35 0.00 • Other Revenues (Expenditures) Interest Income - Checking 0.00 17.52 57.61 0.00 Transfers from Other Funds 0.00 0.00 88.500.00 0.00 Total Other Revenues (Expenditures) 0.00 17.52 88.557.61 0.00 Excess Revenues Over (Under) Expenditures $ 0.00 $ (3,064.31) $ 549094.37 $ 0.00 • See Accountants' Compilation Report Clinton House Museum • Schedule of General Expenditures Eleven Months Ending November 30, 2005 Month of 2005 2004 2005 November 30, 2005 Year to Date Year to Date Budget Actual Actual Actual General Expenditures Salaries & Wages $ 42,000.00 $ 29384.64 $ 14,884.64 $ 0.00 Payroll Taxes Expense 0.00 182.43 1 ,508.73 0.00 Insurance 0.00 247.37 989.48 0.00 Materials and Supplies 41900.00 0.00 1 ,938.66 0.00 Credit Card Discounts 0.00 0.00 17.87 0.00 Utilities 6,000.00 0.00 0.00 0.00 Water 0.00 29.54 173.45 0.00 Gas 0.00 36.54 130.42 0.00 Electricity 0.00 47.70 433.25 0.00 Security 53000.00 21 .80 59764.70 0.00 Telephone 0.00 97.56 593.42 0.00 Rent 12,000.00 0.00 7,000.00 0.00 Insurance - Vehicles 1 ,000.00 0.00 0.00 0.00 Taxes and Licenses 0.00 0.00 50.00 0.00 Convention Development 0.00 626.47 1 ,042.61 0.00 Miscellaneous Expense 0.00 0.00 16.21 0.00 Repairs and Maintenance 600.00 0.00 11478.24 0.00 Special Projects 0.00 0.00 384.55 0.00 Advertising and Marketing 50000.00 0.00 136.80 0.00 • Website Update 6.000.00 0.00 0.00 0.00 Total General Expenditures $ 82,500.00 $ 3,674.05 $ 36,543.03 $ 0.00 • See Accountants' Compilation Report FAYETTEVILLE THE CITY OF FAYFTTEVIIIE, ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WI ITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney DATE : December 7, 2005 RE: HMR taxes collected I am glad to report that Powerhouse picked up both of its checks which had been returned for insufficient funds. With the payment of the $6,583 .30 check, Powerhouse now owes only one more payment to fully pay • off its overdue HMR taxes. With other payments received, the total HMR overdue taxes collected for the November report is $7,033.30. The year to date total of HMR overdue taxes collected by the City Prosecutor' s Office is $66,727.44. 0 CITY OF FAYETTEVILLE r OFFICE OF THE PROSECUTING ATTORNEY MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTOR E-mail: hotcheck&l.(ayetteville.arms too , ROCK BRIAN THOMAS FAYETTEVILLEARKANSAS 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 576-8377 MEMO (479) 575-8379 (479) 575-8374 (479) 575-8375 Hot Checks: (479) 575-8254 FAX # : (479) 575-8373 TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: December 6, 2005 RE: Status of HMR cases 1 . Aviator's Grill Tammy Andujar-Johnson FTA Kevin Johnson Active Criminal Summons • 2. Butcher Block Gary W. Bell Active Criminal Summons aka Hospitality Plus of Ar. 3 . Corky's Ben Clark Pd. $ 150. — TD 05/10/06 4. Dominoes Pizza Lloyd Hardison Active FTA Warrant 5 . Santo O'Campo Active Criminal Summons Isamael Martinez Active Criminal Summons 6. Fat Toney's Tony Goucher Active FTA Warrant 7. Frulati Cafe Todd/Mary McNeill Paid $250. — TD 12/14/05 8. Heavenly Ham Robert Flocks Active Crinilnal Summons 9. IHOP Kathy Lewis Active FTA Warrant 10. Judy's 15th St. Diner Judy N. Smith Active Criminal Summons Earl Smith Active Criminal Summons 11 . LaFamilia Virginal Amaral Paid $50 — TD 12/21 /05 12. Morning Glory's William Reeves Active FTA Warrant • 13. Pepper's Pepper D. Glass Active FTA Warrant 14. Powerhouse Layne E. Caudle Paid :$6,583.30 Tricia Heckathorn 15. Ramada Inn Jerry D. Curley Active Criminal Summons 16. Taco Shack Marlo Underhill Criminal Summons Issued 17. Tiendo el Progresso Alfonso G Herrera Active Criminal Summons 18. Xtreme Pizza William Acklin Active Criminal Summons dba Dominos TOTAL: $7,033.30 • • DIRECTOR'S REPORT November, 2005 . INQUIRY RESPONSES Inquiry Responses November 2005 — 957 Year to date 2005 — 27,964 November 2004 — 1 ,385 Year to date 2004 — 17,576 Internet Inquiries November 2005 hits — 957,531 November 2004 hits — 612,998 November 2005 unique visits — 21 ,005 November 2004 unique visits — 11 ,522 November 2005 per day average visits — 700 November 2004 per day average visits - 384 NOVEMBER ACTIVITY Tourism Activities — Heritage Trail Sign Dedication Northwest Arkansas Tourism Assoc. meeting Heritage Trail Partners meeting Executive Women International speech Lights of the Ozarks Lighting Night Bikes, Blues, and BBQ — Nelson Driver Brandon White & Janie Chambers — Hog Drop for First Night • Ray Dotson — Lights of the Ozarks reindeer Mike Dandurand — CJRW Lana Fisher — needs LOTO image for wedding invitation Relations with Media — Meeting with Chuck Barrett Amy Cole — Riley Maps Melanie Stracener — Traveler's Link Jeff Smith — Morning News Drew — NWA Times Dan Craft — Morning News Lana Flowers — Morning News — HMR for 3'd quarter A & P — Meeting with Steven Hinds Advertising Planning for 2006 Speech to Intro to Recreation Class — U of A Texas Trophy Hunters — Claudia Marsala Sharon Stiles — Business license Brad Banks — Compass Marketing Coellen Merritt — FHS to Rose Bowl Talek, ARVEST commercial lending — HMR reports Ray Fletcher, Tom Reefe — HMR reports Kendall Curlee — UA School of Architecture — Fay Jones brochures • Bryce Curry — Dynasty Cab — image for advertising LOTO Clinton House Museum — Staff Evaluations James Ezell — structural issues CVB — Staff Evaluations • Miscellaneous — U of A Alumni Awards Banquet Meeting with John Boozman HMR Collections — November (October sales) Radisson Hotel Chartwell's Dining Chili's Olive Garden Golden Corral Clarion Red Lobster Logan's Roadhouse Chick-Fil-A McDonald's #13430 Joyce McDonald's #10937 Inn at Camall Hall Hampton Inn Penguin Ed's Noodles • • O N N M N r Q • ? M cM0 O O 0 t00 100 100 O N m 0m I N M N O t0 O QM N M N M O M M M m O M M o 0 0 M N N d In m m M m . N m ^ N M N y O M M M N Q N I O m a ' N t 1 M M O N M N O m CO, r M N 0 M N O O M N I 17 0 O N O O m In M m m N m m N M m 0 0 M � �-• � m � LN n \ O M 0 N M m m m m 1� 0 0 I� m 0 ' M O 0 0 0_ K �4 M m M N IN m • ' � � U C M M O M O O O N O W mINN O O 0 0 <O qt 0 � � ^ C M O m M � d 7 N p c ry M N r r M M N N N U o' ` d 0 , •> 3 O O m m m N m O O 0 O N N M m m d N N M O r M N M M O N T �' LL 0 D o e e o e e o o e e o e e e o 0 o e o e e O( M O m M M r O O O m m M O f m O O m � N m I.� n � O M m I N O O M5 1 O O N N N N O Q N 0 M M M M M N G C O G O O O O C 0 0 O 0 O N O m M m m O M M O m 0 tp M O N m m 0 0 M Mtel II Ill O O M m CO CO M N � N Q 9 0 N C I/1 O ` U N 0 N U a In a p $ m n IN 0 m ry_� of C7 0 d m '9 m ` E ° in • 1 N M ' L 06y v a m C7 U '° c d Q� ti E > m In U a"i o C7 ° U .� y o' E aai — —'' U CL o o f o m o 0 o = 0 = = Y a E o U d d t �• d z = j Q c 4 o in m c Z m LL a z L d .0D o m m m ami axi Q Y Q ? 0 o Q T �/] y Lr H In ILL J IL m N H Z Q Z V > m Q U a Z) tl LL H m c z Q M N V co � N � ca 0 4 r � N CO LO r N 3 R N M ` cm ci mo LN n �4 N M •- •- c C N d • 7 L6 ad N C y i N O r C N _ CO Q � C s 00 U N d 'j p r N Q O T r r LLL RL O O O O O O O O O O O O O O O O O O O Q N r 46 �I N N � o d Lo h d LLI d y a .� m O c c c a • � a V \ v 3 Li `m U m f E of m o aF o m } c = w a c o Z Y w d c m Q m = g i a aci 3 S o C% L4) a 3 n a 3 a a a = n 3 c°� ADVERTISING INQUIRIES BY STATE - 2005 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • Alabama 17 34 78 71 44 27 12 26 51 42 12 414 Alaska 2 1 10 6 4 2 1 6 2 1 35 Alberta 5 1 3 3 2 1 2 2 1 2 22 Arizona 10 22 42 76 25 19 11 17 30 24 8 284 Arkansas 49 120 214 166 160 104 76 98 121 82 31 1221 ARGENTINA 1 1 2 AUSTRALIA 1 1 British Columbia 2 4 1 2 1 2 1 2 2 4 21 California 33 68 156 244 120 96 55 70 99 74 46 1061 Colorado 6 22 56 47 24 15 12 14 24 18 9 247 Connecticut 7 4 24 24 16 9 5 12 8 8 3 120 CROATIA 7 4 11 Delaware 1 1 4 7 1 3 3 4 4 2 30 ENGLAND 1 1 2 Flodda 40 76 132 167 107 100 58 101 137 126 65 1109 Georgia 16 27 57 56 44 61 21 36 39 35 23 415 Guam 1 1 Hawaii 1 6 7 3 3 2 2 2 26 Idaho 2 3 6 14 5 6 4 1 6 1 48 Illinois 60 368 417 464 284 150 105 87 177 232 56 2400 Indiana 26 160 177 249 133 68 48 26 87 99 33 1106 Iowa 30 137 173 165 81 40 43 34 57 75 33 868 ITALY 1 1 2 Kansas 21 92 129 137 74 50 45 37 65 72 14 736 Kentucky 16 31 74 67 45 50 16 23 35 31 10 398 Louisiana 40 63 136 169 106 122 78 78 109 56 37 994 LUXEMBURG 1 1 Maine 1 2 10 15 3 7 3 2 6 9 58 Manitoba 1 2 4 4 5 1 1 1 3 1 1 24 Maryland 7 14 34 33 17 19 12 13 19 16 6 190 Massachusetts 7 12 29 31 18 15 12 12 21 9 8 174 Mexico 1 1 Michigan 36 195 257 310 184 75 42 26 83 139 42 1389 Minnesota 25 137 164 173 96 44 41 31 46 77 25 859 Mississippi 23 37 68 81 55 67 31 36 47 44 27 516 Missouri 76 254 275 353 205 117 64 77 196 142 43 1822 • Montana 1 6 5 3 3 5 1 5 1 4 1 35 Nebraska 11 61 74 85 45 17 16 9 26 30 15 389 Nevada 4 7 13 19 13 6 2 11 10 9 4 98 New Brunswick 1 1 3 2 1 1 1 1 11 New Foundland 3 1 1 1 6 New Hampshire 5 3 13 5 4 9 3 1 9 1 4 57 New Jersey 13 32 77 66 27 35 20 13 52 13 18 366 New Mexico 2 8 13 17 11 4 3 6 11 4 2 81 New York 18 45 100 112 66 58 31 28 58 44 17 577 North Carolina 13 22 67 72 61 34 29 22 40 41 31 432 North Dakota 15 20 20 8 4 2 2 4 10 1 86 Northwest Territories 1 i Nova Scotia 3 1 1 5 Ohio 36 172 145 263 141 77 48 44 85 120 31 1162 Oklahoma 33 79 149 149 110 73 61 66 69 70 23 882 Ontado 9 8 10 10 14 8 7 11 6 4 5 92 Oregon 8 9 21 23 17 11 6 8 13 12 2 130 Pennsylvania 27 39 95 113 48 45 27 27 65 28 20 534 Pdnce Ed. Island 1 1 2 Puerto Rico 2 3 3 7 1 4 4 1 25 Quebec 1 4 5 2 5 2 1 5 3 2 4 34 Rhode Island 5 2 8 2 2 2 3 3 2 2 31 Russia 1 17 18 Saskatchewan 1 1 1 2 16 21 South Carolina 12 12 45 39 23 23 13 26 24 58 12 267 South Dakota 3 24 18 25 6 8 2 4 7 16 4 117 SPAIN 1 1 SWEDEN 1 1 SWITZERLAND 1 1 TAIWAN ROC 1 7 Tennessee 24 49 138 118 81 56 39 43 69 58 28 703 Texas 107 139 681 599 426 289 139 183 210 192 102 3067 Turkey 1 1 Utah 3 6 12 13 6 9 3 3 9 6 4 74 Vermont 4 1 6 2 4 2 1 1 4 25 • Virginia 12 26 62 63 43 26 18 20 31 21 18 340 Washington 5 16 39 44 23 18 15 14 25 32 4 235 Washington, D. C. 4 2 3 3 5 17 West Virginia 6 8 17 20 19 13 9 5 15 6 4 122 Wisconsin 39 210 227 249 140 60 45 34 87 119 54 1264 Wyoming 1 4 6 7 3 2 1 3 5 4 36 Military 1 1 1 4 7 None 11 11 TOTAL 965 2896 4821 5303 3233 2180 1373 1464 2423 2378 957 0 27975 h G N L a � N Q a 4 0 o 11�Y 1 N �S a W C C V L Y LO m C1 C Oma" m o a m h O m N • h C L n O l0 O O (D O O N V M N N O N S K .� N U y N N N OI •N Q vV r C C 7 r bl nQ O 0 = V O Of O O tD O O O NQ N N O O N C LL � O N N� y N N N Ol d i A m > C a m E`o o a U •v � d .v � 0 0 0 0 0 0 0 0 0 0 0 0 0 o a e •� 3 m T U co LL Cm O Q O O O NJ N N O O O N tp O a N y E oZ t o N m C 4 d � c o m m I t E m 2 m o o m o a • A m U m n 0 pp1 E 9 m d z ^ 10 x° zE i. m a o_ 5 V H CO LL tL IL J Z W= � i $ S: LP . j » % o \ \ � n ( ■ 2 \ , § _ \ a CO � ) \ / k \ ■ _ : ` ! \ ! ! N N 0 ) k : � 0 \tam \ § , } E \ ` \ � 2Ix - 0§ CL _ 0 ) { \ § 0 | , 0 f ] ( \ k | cz \ � ) k k Fayetteville A&P www. fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism.com • Summary Period: Last 12 Months Generated 05-Dec-2005 00:01 CST Usage sunnary for a uuJayettevilletourisn. con N y � M e1 � � N h W W LL� S � \ o a � 4 � v LL \ R ILJ ❑ Jan Feb Plar Apr Play Jun Jul Aug Sep Oct Nov Dec Summary by Mouth • Drily Avg I Monthly Totals Month ��©�0��®�— Hits Files Pa es Visi[s Sites KB tes Visits Pages Files Hits Uec2005 25797 23118 14770 641 2027 379126 2567 59082 9247311 103190 \ov 2005 31917 28439 19048 700 9676 3590825 21005 571464 853174 957531 Oct-2005 37116 12564 20865 794 12529 4520049 24631 („36836 1009514 1150598 Sc 2005 39105 33855 20724F-7774 13407 4681055 23249 621743 1015658 1173162 \u 20u 33675 29314 17964 654 11752 4149015 20294 556902 908743 1043939 Iu1200> 3228182 17340 644 637 4]=R 19985 537560 873661 1011772 Jun _'On> 34952 30465 19032 68 ] 10900 4072016 20451 570966 913979 1048573 32793 28861 17800 585 10496 3954098 18165 551817 894699 1016602 \ �r2005 31095 27143 16297 637 10706 3603851 19112 488934 814302 932851 \tar 2005 28676 24989 14726 602 10519 3477043 18669 456519 774676 888964 I eb 2005 27332 23815 13812 L59 3L±41] 306815216621 386744667404 769302 Jan2005 2211676 143 19408 445 8211 2685403 13800 361979 601653 686435 Totals42135435 218549 5810546 9419936 10778919 Generated by Webalizer Version 2.01 • http://www.fayettevilletourism.com/logs/ 12/5/2005