HomeMy WebLinkAbout2005-10-10 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, October 10, 2005 at
2 :00 p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
October 10, 2005 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for September 12, 2005 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Lary Bilbrey, Scarbrough and Murtishaw
3 . Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVB Report
E. Town Center Report
• F. Clinton House Museum Report — Joseph Barnes
G. Advertising Agency Report — Brian Clark
I11. Old Business
A. Fine Arts Festival report
B. Performance objective for 2005
IV. New Business
A. Preliminary budgets for 2006
B. Set date for Special Request funding applications
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
September 12, 2005
Commissioners Present: Neal Crawford, Bob Davis, Pat Gazzola, Don Marr, David
McGeady, and Maudie Schmitt.
Commissioners Absent: Dan Coody
Staff Present: Marilyn Heifner, Shelly Stewman, Willistine Smith, Joseph Barnes
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on September 12, 2005 at the Fayetteville Town
Center at 2:00 p.m.
MINUTES
Moved by Marr, second by Crawford to approve the minutes of the August 8, 2005,
regular meeting. Motion carried.
FINANCIAL REPORT
Larry Bilbrey, Scarbrough & Murtishaw, noted that financials for July and August were
included in the agenda. He reviewed financials for August. Marilyn pointed out that two
• Town Center line items should be noted — cost of gas will be very close to (if not over)
budget figures and repairs and maintenance items are running very high at this point.
Moved by Davis, second by Marr to approve financial statements. Motion carried.
HMR REVENUES
HMR revenues for August were $ 167,448, a 14.31 % increase over last August. Hotel
revenues were up 9.49% and restaurant revenues were up 6.39%.
CITY ATTORNEY
City Attorney reported collections of $8,452.78 in August. This brings year to date total
to $52,460.80. This is within $700 of the total that City Prosecutor Casey Jones collected
for all of 2004 ($53, 131 .97). This is about what was collected for all of 2003 .
DIRECTOR'S REPORT
Inquiry responses are up 87% year to date. Internet per day average visits is up 44% year
to date.
She and Allyson met with Kayleen Griffith, new director of the Bentonville A & P
Commission and their CVB manager. Marilyn, Allyson and Joseph have concentrated a
lot of time in getting the Clinton House Museum open in September.
• CVB REPORT
Marilyn reported that Allyson had contacted 17 associations in August requesting that
they book their meetings here in the future.
• Shelly Stewman reported to the Commission on Travel Hero, the on-line booking aid the
CVB is using. They booked 29 reservations in August for 51 room nights and total hotel
revenue of $5,277. and 19 reservations in September thus far, for total revenue of
$3,211 .
Shelly said her initial research into U of A meetings had yielded 150 accounts which
could be held in Fayetteville based on size and our ability to host their meeting needs.
There are also 200 students groups. She booked Solar Splash, a national solar boat race,
CAPPA (Central Association of Physical Plant Administrators) for Oct. 07, Society for
Hispanic Engineers for April, 06 and June, 07 as well as the Arkansas Oklahoma District
of International Association of Administrative Professionals.
She has just sent correspondence to professors inviting them to bring their meetings to
Fayetteville in 07 and beyond.
TOWN CENTER REPORT
Willistine Smith reported a 20% increase in collections year to date, an 11 % increase in
contracts issued, and a 45% increase in events. An art auction in conjunction with The
Rape Crisis Center was completed on September 5, 2005 . The Extreme Home Makeover
for Coleen Nick had 900 in attendance, a large number of them from Ft. Smith. The
Farmer's Market had a battle of the chefs on the Town Center plaza (Maudie Schmitt was
one of the winners).
• CLINTON HOUSE MUSUEM
Joseph Barnes announced that the soft opening for the Museum would be on September
20, followed by a bud tour scheduled on September 22. A Grand Opening will be held
on October 22. He showed the Billgrimage brochure to the Commission. It is being
developed in cooperation with sites in Hope, Hot Springs, and Little Rock. The brick
sale is going well without advertising thus far with 6 bricks sold.
Marilyn reported that the collection procedures and cataloging process had been
completed.
AGENCY REPORT
Brian Clark said the fall campaign is in full swing.
He compared the HMR tax collections the first half of 2005 over the first half of 2003
showed a 29% increase. He, Sells Clark staff, and Marilyn will begin looking at the
research, planning and budget for 2006.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Heifner
Executive Director
• Advertising and Promotion Commission
For month of September 2005
Current Year HMR Collected (2120.0912 .4101 .00) $ 159 ,456.29
Prior Year Collected (2120.0912.4101 .00) $ 2 ,758.85
Checking Interest Revenue (2120.0912.4705.00) 5.64
Gamer Investment Interest Revenue (2120.0912.4708.00) 12 ,625.06
Total Revenues $ 174,845.84
Annual Bond Resource Payment-Audit Cost (2120.9120.7602 .60)
Collection expense (2120.9120.7602.60) (3,244.30)
Bank of OK Quarterly Fee (2120.9120.5333.00)
Town Center Bond Payment (2120.9120.7602.60) (56,032. 54)
Total Expenses $ (59,276.84)
• Total Check to A&P $ 115,569.00
•
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• HMR Comparison 2003 to 2005
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change
Dec 10,773.64 12,048.60 11 .83% 149024.18 16.40%
Jan 10,638.74 12,397.02 16.53% 13,738.64 10.82%
Feb 12, 140.56 15,880.91 30.81 % 17,865.90 12.50%
Mar 15,371 .78 18,217.06 18.51 % 18,992.80 4.25%
Apr 16,534.22 17,283.48 4.53% 19,650.73 13.70%
May 16,568.61 199483.47 17.59% 22,347.62 14.71 %
Jun 18,530.45 22,255.75 20. 10% 22,690.00 1 .95%
Jul 169031 .25 179050.01 6.36% 189668.34 9.49%
Aug 169098. 10 179009.75 4.77% 18,786.70 10.45%
Sep 16,875.70 21 ,823. 18 29.32%
Oct 259183.66 24,267.01 -3.63%
Nov 16,468.24 16,294.83 -1 .05%
191 ,214.95 214,011 .07 11 .92% 166,764.91 9.98%
RESTAURANTS
2003 2004 % change 2005 % change
Dec 112, 143.74 121 ,932.28 8.73% 130, 140.76 6.73%
• Jan 104, 133.72 114,689.20 10. 14% 138,754.38 20.98%
Feb 99,436. 17 113,449.63 14.09% 140,240. 16 23.61 %
Mar 1139299. 12 116,089.97 2.46% 134,645.71 15.98%
Apr 108, 157.35 116,906.50 8.08% 133,452.33 14. 15%
May 114,543.92 120,030.66 4.79% 132, 159.21 10. 10%
Jun 111 ,410.87 1219219.99 8.80% 147,940.47 22.04%
Jul 109,920.03 122,417.98 11 .36% 130,239.89 6.39%
Aug 117,824.90 122,630.00 4.07% 134,015.30 9.28%
Sep 112,098.50 1249228.30 10.82%
Oct 127,371 .76 130,835.07 2.71 %
Nov 1049084.85 1189147.51 13.51 %
11334,424.93 1 ,442,577.09 8.10% 1 9221 w588.21 14.23%
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
September 30, 2005
•
•
SCARBROUGH
• MURTISHAWr CERTIFIED PUBLICACCOUNTANTS, P.A.
34 W. Colt Square, Suite 3., Fayetteville, AR 72703888 • Telephone (479) 5211771 • Fax (479) 4420M82 • Home Page: SMCPAS.com
Wesley D. Murtishaw, CPA
Larry H. Bilbrey, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of September 30, 2005 and for the nine months then ended in accordance with Statements on
Standards for Accounting and Review Services issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
• of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
�ioar � dL �'lauti�ta�n
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
October 5, 2005
•
Members:
American Institute of CPAs Private Companies Practice Section Arkansas Society of CPAs
Fayetteville A & P Commission
Balance Sheet
As of September 30, 2005
•
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 31 ,559. 18
Cash in Mcllroy Bank - A & P General 457,445.96
Cash in Bank of Fayetteville 67,991 .32
Cash in Mcllroy Bank - A & P Payroll 13,476. 13
Cash in Bank - Conv & Visitor Bureau 691597.61
Cash in Bank - Clinton House 589264.01
Clinton House Inventory 12721 .37
Investments 31073,007.20
Investment Adjustment to Market 40492.82
Accounts Receivable 89,737.33
Accrued Interest Receivable 26,965.06
Total Current Assets $ 3.894,257.99
Property, Plant, & Equipment at Cost
• Furniture and Fixtures 91602.98
Building Additions 206,677.24
Equipment 166,502.88
Less: Accumulated Depreciation (148,470.30)
Net Property and Equipment 234,312.80
Total Assets $ 4, 128,570.79
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 42.59
Accounts Payable 89,753.69
Accounts Payable - Parks HMR 549.26
Due to Other Funds 71028.64
Total Current Liabilities $ 97,374. 18
Capital
Unrestricted Fund Balance 317532745.95
Current Year Earnings 277,450.66
Total Capital 4,031 , 196.61
• Total Liabilities and Capital $ 4, 128, 570.79
See Accountants' Compilation Report
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
HMR Tax Revenue $ 1 ,759,886.00 $ 167,447.80 $ 1 ,419,452.50 $ 1 ,271 ,548.17
Other Income 0.00 0.00 28,610.00 12248.07
Govemor's Conference Sponsorships 0.00 0.00 0.00 46.789.28
Total Revenue 1 .759,886.00 167.447.80 1 .448,062.50 1 ,319,585.52
General Expenditures
See Schedule 865,880.00 126.446.80 611 .985.14 476,198.70
Capital Outlay
Minor Equipment 0.00 3.394.33 12.581 .13 26.878.23
Other Revenues (Expenditures)
Interest Income - Investments 90,000.00 11 ,526.59 95,094.90 72,753.61
CEC Bond Excess 0.00 0,00 72,559.50 204,207.67
CEC Washington Co. Property Tax (50,000.00) 0.00 0.00 (2,947.18)
Bond Payments - Arts Center (41 ,000.00) 0.00 0.00 (40,282.79)
• Bond Payments - Town Center (673,200.00) (56,032.54) (504,292.86) (217, 133.64)
Bond Payments - CEC 0.00 0.00 0.00 (284,175.00)
Arbitrage Expense 0.00 (2,945.00) (2,945.00) (2,080.00)
Transfers to Other Funds (221 ,227.00) 0.00 (308.500.00) (200.000.00)
Total Other Revenues
(Expenditures) (895,427.00) (47.450.95) (648,083.461 (469,657.331
Excess Revenues Over
(Under) Expenditures $ (1 .421 .00) $ (9,844.28) $ 175.412.77 $ 346,851 .26
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of General Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 65,000.00 $ 5,325.18 $ 46,871 .65 $ 43,312.64
Payroll Taxes Expense 5,200.00 406.02 3,943.50 3,668.92
Insurance 9,400.00 657.55 6,077.25 6,361 .16
408(P) Company Match 1 ,950.00 159.76 11406.20 1 ,509.40
Car Allowance 3,600.00 300.00 2,700.00 2,700.00
Materials and Supplies 1 ,000.00 0.00 550.61 382.23
Office Expense 0.00 0.00 30.00 0.00
Publications & Dues 1 ,200.00 0.00 1 ,044.53 1 , 140.95
Postage 15,000.00 1 ,655.82 12,582.81 8,866.42
Insurance - Vehicles 9,000.00 0.00 0.00 0.00
Insurance 0.00 0.00 0.00 1 ,713.00
Professional Services 12,200.00 1 ,000.00 9,475.00 9,000.00
Taxes and Licenses 0.00 0.00 268.50 0.00
Collection Expense 52,800.00 3,348.96 28,388.54 25,531 .08
Bond Paying Agent Fees 1 ,125.00 0.00 4,330.00 2,250.00
Convention Development 0.00 2,000.00 31131 .79 0.00
Repairs and Maintenance 65,300.00 0.00 2,267.21 0.00
• Kamensky Fountain Maintenance 51000.00 843.66 3,062.59 0.00
Advertising and Marketing 300,000.00 55,091 .46 226,001 .80 129,862.71
Airport Information Booth 5,200.00 1 ,200.00 4,800.00 4,800.00
Interspace Airport Advertising 5,355.00 1 ,232.85 30698.55 3,698.55
Website Update 10,000.00 0.00 4,463.09 2,390.00
Signage - Tourism 10,000.00 3,943.77 5,150.88 453.93
New Brochures 30,000.00 531 .25 49,384.46 5,364.94
Other Special Projects 0.00 0.00 11700.00 0.00
Travel and Training 2,000.00 0.00 1 ,234.08 303.04
Depreciation Expense 0.00 1 ,665.50 14,989.43 14,317.66
Special Projects (See Schedule) 255.550.00 47.085.02 174.432.67 208.572.07
Total General Expenditures $ 865,880.00 $ 126,446.80 $ 611 ,985.14 $ 476,198.70
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of Special Projects
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Special Projects
Air Museum $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 15,000.00
Bikes, Blues, BBQ 51000.00 0.00 0.00 25,000.00
Botanical Garden Society 20,000.00 0.00 0.00 0.00
Town Center Garden Maintenance 17,500.00 1 ,458.33 13,124.97 14,583.30
Walton Arts Center 7,750.00 0.00 7,750.00 6,000.00
Northwest Arkansas B.E.S.T. 500.00 0.00 0.00 1 ,300.00
H. S. Coaches Clinic 15,000.00 0.00 15,000.00 13,500.00
Sturday of Champions 0.00 0.00 0.00 3,000.00
State Soccer Championship 1 ,750.00 0.00 1 ,750.00 1 ,000.00
Holiday Hoops 10,000.00 0.00 0.00 10,000.00
Joe Martin Stage Race 9,000.00 0.00 9,000.00 7,500.00
All Star Games 9,000.00 0.00 9,000.00 9,000.00
Ozark Blues Society 0.00 0.00 0.00 5,000.00
Brumley Gospel Sing 15,000.00 15,000.00 15,000.00 0.00
Downtown Dickson Enhancement Project 0.00 0.00 0.00 520.95
Lights of The Ozarks - 2004 Budget Carryover 10,000.00 0.00 14,895.30 0.00
First Night Fayetteville 7,500.00 0.00 0.00 10,000.00
• Hogeye Marathon & Relays 3,900.00 0.00 3,833.58 0.00
America in Bloom 2,000.00 0.00 21000.00 0.00
Rural Mountain Producers Exchange 0.00 0.00 6,000.00 0.00
DDEP Fine Arts Festival 0.00 0.00 0.00 3,468.72
Ozark Valley Triathlon 1 ,500.00 0.00 3,500.00 4,000.00
American College Theater Festival 6,000.00 0.00 6,000.00 2,400.00
Council for the Adv of Science Writers 0.00 0.00 0.00 2,100.00
Govemor's Conference 0.00 0.00 0.00 46,789.28
Art Car Weekend 1 ,500.00 0.00 0.00 0.00
Chile Pepper Cross Country Fest. 500.00 0.00 0.00 0.00
Diamond Classic Baseball Toum. 0.00 0.00 0.00 750.00
Heritage Trail Partners 5,000.00 0.00 0.00 4,250.00
Lewis & Clark Urban Adventure Race 1 ,000.00 0.00 0.00 0.00
Pagnozzi Charities 2,500.00 0.00 2,500.00 0.00
U A Baseball Regionals 0.00 0.00 0.00 51000.00
Walton Arts Center Ext. Banners 9,000.00 3,360.37 3,360.37 3,298.80
Washington Co. Historical Society 0.00 0.00 0.00 1 ,611 .02
Evergreen Cemetery Fence 0.00 0.00 0.00 10,000.00
4th of July Fireworks 5,000.00 0.00 10,000.00 3,500.00
Community Access - 25th Anniversary 5,000.00 0.00 5,000.00 0.00
High School Baseball/Softball Championships 31000.00 0.00 3,000.00 0.00
Hogs in Bloom - NWA Garden Show 3,650.00 0.00 31452.13 0.00
Savor the Flavor 4,000.00 2,156.46 2,156.46 0.00
Arkansas Music Pavilion 51000.00 5,000.00 5,000.00 0.00
Barbara Mashburn Scholarship Foundation 1 ,000.00 0.00 0.00 0.00
Fayetteville Downtown Partners 20,000.00 10,109.86 20,109.86 0.00
Lions 5K Challenge for Sight 500.00 0.00 500.00 0.00
Arkansas Hospitality Fund Drive 2,500.00 0.00 2,500.00 0.00
U of A Track Storage Facility 35.000.00 0.00 0.00 0.00
Total Special Projects $ 255,550.00 $ 47,085.02 $ 174,432.67 $ 208,572.07
•
See Accountants' Compilation Report
Fayetteville Town Center
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Rental income $ 325,172.00 $ 43,533.40 $ 259,696.76 $ 214,884.82
Partnership Income 0.00 0.00 0.00 300.00
Daily Parking 5,000.00 414.00 3,903.00 4,159.00
Parking Leases 35,000.00 0.00 30,292.49 25,751 .86
Other Income 0.00 0.00 289.01 7,750.00
Special Projects 40,000.00 0.00 773.94 0.00
Sales Tax Expense 0.00 0.00 (9,193.00) 0.00
Less Returns & Allowances 0.00 0.00 (380.001 (1 .889.411
Total Revenue 405,172.00 43.947.40 285.382.20 250.956.27
General Expenditures
See Schedule 405.372.31 36.672.20 310.701 .27 287.732.83
Other Revenue (Expenditures)
Interest Income - Checking 200.00 10.53 127.58 130.83
Transfers From Other Funds 0.00 0.00 0.00 50.000.00
• Total Other Revenues
(Expenditures) 200.00 10.53 127.58 50,130.83
Excess of Revenues Over
(Under) Expenditures $ (0.31 ) $ 7,285.73 $ (25,191 .49) $ 13,354.27
•
See Accountants' Compilation Report
Fayetteville Town Center
• Schedule of General Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 165,557.00 $ 12,782.77 $ 120,799.52 $ 113,296.31
Outside Services 0.00 0.00 82.60 0.00
Payroll Taxes Expense 20,550.00 1 ,144.36 12,847.08 12,275.39
Insurance 15,692.00 1 ,326.77 12,414.48 13,244.88
408(P) Company Match 4,606.71 226.26 2,006.34 11993.79
Commissions 32,517.25 21146.75 20,226.20 14,488.44
Materials and Supplies 4,000.00 644.39 3,569.29 1 ,680.53
Office Supplies/Printing 0.00 0.00 507.06 1 ,726.80
Credit Card Discounts 11500.00 108.90 635.36 724.55
Publications & Dues 500.00 0.00 0.00 455.10
Postage 325.00 0.00 152.64 185.58
Post Office Box Rent 0.00 0.00 0.00 126.00
Water 6,846.00 619.62 51265.57 4,539.08
Gas 12,003.99 54.85 9,442.73 8,010.15
Electricity 51 ,124.00 5,077.21 39,991 .15 37,111 .00
Cable 1 ,029.36 376.66 1 ,028.98 706.74
Telephone 8,632.00 696.76 6,371 .02 5,844.07
• Long Distance Telephone 0.00 0.00 304.73 369.55
Insurance - Vehicles 5,750.00 5,628.00 5,628.00 5,628.00
Taxes and Licenses 1 ,500.00 0.00 1 ,535.00 1 ,500.00
Linens 19,811 .00 918.92 12,195.24 9,495.79
Miscellaneous Expense 0.00 0.00 153.00 0.00
Repairs and Maintenance 38,178.00 3,254.48 35,941 .36 300928.40
Special Projects 12,000.00 0.00 3,422.00 6,382.46
Advertising and Marketing 31000.00 0.00 1 ,193.00 2,674.84
Travel and Training 250.00 0.00 0.00 27.72
Depreciation Expense 0.00 1 .665.50 14,988.92 14.317.66
Total General Expenditures $ 405,372.31 $ 36,672.20 $ 310,701 .27 $ 287,732.83
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 0.00 $ 0.00 $ 579.00
Partnership Income 31000.00 0.00 3,100.00 1 ,800.00
Special Projects - Sponsorships 0.00 0.00 2,081 .00 0.00
Brumley Shuttle 1 ,500.00 0.00 924.00 1 ,431 .00
Other Income 0.00 22.00 22.00 288.17
Total Revenue 5.500.00 22.00 6,127.00 4,098.17
General Expenditures
See Schedule 209,727.00 14,284.45 149,237.27 116.237.52
Capital Outlay
Minor Equipment 11 ,500.00 0.00 10,096.89 0.00
Other Revenues (Expenditures)
Interest Income - Checking 300.00 28.26 424.91 341 .30
Transfers from Other Funds 221 ,227.00 0.00 220.000.00 150,000.00
• Total Other Revenues
(Expenditures) 221 .527.00 28.26 220,424.91 150.341 .30
Excess Revenues Over
(Under) Expenditures $ 5,800.00 $ (14,234.19) $ 67,217.75 $ 38,201 .95
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Schedule of General Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 109,377.00 $ 8,833.34 $ 79,500.06 $ 54,412.56
Payroll Taxes Expense 16,312.00 672.36 7,161 .22 4,877.72
Insurance 16,688.00 1 ,131 .06 10,754.94 10,122.74
408(P) Company Match 3,250.00 265.00 2,235.00 11632.42
Materials and Supplies 5,000.00 293.07 5,276.76 3,211 .04
Office Supplies/Printing 2,500.00 0.00 825.15 1 ,936.26
Credit Card Discounts 0.00 0.00 164.34 0.75
Publications & Dues 2,000.00 0.00 837.00 525.00
Postage 200.00 0.00 626.00 163.00
Telephone 4,000.00 317.59 2,553.28 21419.08
Long Distance Telephone 0.00 0.00 85.17 11 .31
Rent 8,400.00 700.00 7,000.00 59000.00
Convention Development 20,000.00 200.00 16,170.26 18,386.22
Repairs and Maintenance 2,000.00 0.00 235.22 1 ,037.79
Special Projects 0.00 0.00 1 ,970.00 0.00
Advertising and Marketing 0.00 0.00 100.00 0.00
Travel and Training 20.000.00 1 .872.03 13.742.87 12.501 .63
Total General Expenditures $ 209,727.00 $ 14,284.45 $ 149,237.27 $ 116,237.52
•
•
See Accountants' Compilation Repoli
Clinton House Museum
• Statement of Revenues and Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Admission Revenue $ 82,500.00 $ 0.00 $ 0.00 $ 0.00
Special Events 11500.00 0.00 0.00 0.00
Gift Shop Sales 2,000.00 0.00 0.00 0.00
Speaker Series 2$ 00.00 0.00 0.00 0.00
Other Income 0.00 259.00 359.00 0.00
Total Revenue 88.500.00 259.00 359.00 0.00
General Expenditures
See Schedule 82.500.00 4,398.43 28.620.02 0.00
Capital Outlay
Minor Equipment 0.00 267.44 267.44 0.00
Other Revenues (Expenditures)
Interest Income - Checking 0.00 22.07 40.09 0.00
Transfers from Other Funds 0.00 0.00 88.500.00 0.00
• Total Other Revenues
(Expenditures) 0.00 22.07 88.540.09 0.00
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (4,384.80) $ 60,011 .63 $ 0.00
•
See Accountants' Compilation Report
Clinton House Museum
• Schedule of General Expenditures
Nine Months Ending September 30, 2005
Month of 2005 2004
2005 September 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 42,000.00 $ 2,500.00 $ 100000.00 $ 0.00
Payroll Taxes Expense 0.00 283.76 1 ,135.04 0.00
Materials and Supplies 4,900.00 450.00 1 ,938.66 0.00
Utilities 6,000.00 0.00 . 0.00 0.00
Water 0.00 33.27 104.19 0.00
Gas 0.00 25.11 74.23 0.00
Electricity 0.00 85.45 316.84 0.00
Security 51000.00 21 .80 5,721 .10 0.00
Telephone 0.00 72.11 400.96 0.00
Rent 12,000.00 0.00 7,000.00 0.00
Insurance - Vehicles 1 ,000.00 0.00 0.00 0.00
Taxes and Licenses 0.00 0.00 50.00 0.00
Miscellaneous Expense 0.00 16.21 16.21 0.00
Repairs and Maintenance 600.00 910.72 1 ,478.24 0.00
Special Projects 0.00 0.00 384.55 0.00
Advertising and Marketing 5,000.00 0.00 0.00 0.00
Website Update 6.000.00 0.00 0.00 0.00
Total General Expenditures $ 82,500.00 $ 4,398.43 $ 28,620.02 $ 0.00
•
•
See Accountants' Compilation Report
FAYETTEVILLE - -��
THE CITY OF FAYETTEVIEEE, ARKANSAS
KIT WILLIAMS, CITY ATTORNEY
DAVID WMAKER, ASST. CITY ATTORNEY LEGAL DEPARTMENT
DEPARTMENTAL CORRESPONDENCE
TO: A & P Commissioners
CC : Casey Jones, City Prosecutor /� /
FROM: Kit Williams, City Attorney' _
DATE: October 79 2005 /�
RE: August HMR Report
• The City Prosecutor collected $79033.34 in overdue Hotel, Motel, and
Restaurant taxes last month. This brings his year to date total to $59,494.14. .
We have now surpassed the annual overdue HMR collections achieved in
2003 and 2004.
CITY OF FAYETTEVILLE
• OFFICE OF THE PROSECUTING ATTORNEY
CLINTON K. JONES MANDY FINKLEA
HOT CHECK ADMINISTRATOR
CITY PROSECUTOR E-mail: hotcheck&l.fayetteville.ar.us
140 W. ROCK
FAYETTEVILLE, ARKANSAS 72701
MEMO PHONE: (479) 575-8377
(479) 575-8378
(479) 575-8374
(479) 575.8375
Hot Checks: (479) 575-8254
TO: K. Williams FAX # : (479) 575$373
Fayetteville City Attorney
FROM : Casey Jones
Fayetteville City Prosecutor
DATE: October 7, 2005
RE: Status of HMR cases
1 . Aviator's Grill Tammy Andujar-Johnson Attorney withdrew /FTA
Kevin Johnson Active Criminal Summons
• 2. Butcher Block Gary W. Bell Active Criminal Summons
aka Hospitality Plus of Ar.
3 . Casa Taco Alex B. Hunt TD: 10/19/05
4. Corky's Ben Clark Pd. $ 150. — TD 11/9/05
5. Dominoes Pizza Lloyd Hardison Active FTA Warrant
6. Santo O'Campo Active Criminal Summons
Isamael Martinez Active Criminal Summons
7. Fat Toney's Tony Goucher Active FTA Warrant
8. Frulati Caf6 Todd/Mary McNeill Paid $250 — TD 11/9/05
9. Heavenly Ham Robert Flocks Active Criminal Summons
10. 1HOP Kathy Lewis Active FTA Warrant
11 . Judy's 15'h St. Diner Judy N. Smith Active Criminal Summons
Earl Smith Active Criminal Summons
• 12. LaFamilia Virginal Amaral Paid $50 — TD 10/19/05
• 13 . Morning Glory's William Reeves Active FTA Warrant
14. Pepper's Pepper D. Glass Active FTA Warrant
15. Powerhouse Layne E. Caudle Paid $6,583 .34 — Check
Tricia Heckathom Returned/forwarded to WC
For felony charges, Paid
Check — 10/6/05
16. Ramada Inn Jerry D. Curley Active Crinvnal Summons
18. Tiendo el Progresso Alfonso G Herrera Active Criminal Summons
19. Xtreme Pizza William Acklin Active Criminal Summons
dba Dominos
TOTAL: $7,033.34
•
•
DIRECTOR'S REPORT
September, 2005
• INQUIRY RESPONSES
Inquiry Responses
September 2005 —2,423 Year to date 2005 — 24,644
September 2004 — 2,022 Year to date 2004 — 16, 120
Internet Inquiries
September 2005 hits — 1 , 173, 162 September 2004 hits — 919,029
September 2005 unique visits — 23,249 September 2004 unique visits — 15,662
September 2005 per day average visits — 774 September 2004 per day average visits - 522
SEPTEMBER ACTIVITY
Tourism Activities — Lawanna & Forest Crosby, Rabbit Show
Joe Gunnels, Eureka Springs — Sweet Magnolia Tours (fly drive mystery tour)
Tracey Bird — 5K Fun Run
Curt Rom — Dept. of Hort, ASHS conference
Melissa — Light the Night Walk
Chuck Haralson — Arkansas Parks & Tourism photographer — BBBBQ
• Relations with Media — Sarah Austin — LOTO Southern Livine article
Brian Kaufman, photos for website
Jennifer Nixon — Arkansas Democrat Gazette
Parker Gaugan — KNWA
Steve Carraway — Morning News
Lana Flowers — Morning News
Jamilah Gordon — ABC Family Channel — "Today's Family" show
A & P — Derald Linn, Arkansas Air Museum
Travis Young — Holiday Island job recommendation
Megan Ellis — UA student wanting tourism figures
Jim Lukens — Farmers Market
Brian Perry — Edward Jones
Kimberley — SBC rates for CVB
Holly Johnson — Faith in Action
Ray Dotson
Nancy Allen — Steve Deffebaugh's photographs
Amanda Tackett — UA internship at Town Center
Linda Hinson — Gravette H. S.
Erin — Walton Arts Center
Raymond Products — dolly for kegerators
Tammy Phillips — AHTD Harrison office — pdf of Heritage Trail
• Brad Dutton — Fayetteville Parks & Recreation
Clinton House Museum — Carolyn Farrell
Rick — Hogeye Masonry
Rocco — porch
Bart (Cutis Stout) — lighting for CLM
Treva Hamilton — parking for CHM open house
Mary Heflin — photo of Billie Snider
• Miscellaneous — signs for Heritage Trail
Daniel Hintz — Fine Arts report
Dale Christy — NATA
Senator Dave Bisbee — Heritage Trail ride
Dan Flowers — Arkansas Highway & Transportation department
Megan Ellis
Marvie — security for HTP ride
Sam Emerson — U of A borrow 120 chairs
HMR Collections — September (August sales)
Olive Garden
O'Charley's
Radisson
Golden Corral
Red Lobster
Clarion
McDonald's # 13440 — Joyce Blvd
Chili's
Chartwell's Dining
• Logan's Roadhouse
Bordino's
Penguin Ed's Barbeque
Hampton Inn
McDonald's # 10937 — 6`h Street
Taco Bell
Noodles
Catfish Hole #3
International House of Pancakes
Chick-Fil-A
Inn at Camall Hall
•
ADVERTISING INQUIRIES BY STATE - 2005
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
• Alabama 17 34 78 71 44 27 12 26 51 360
Alaska 2 1 10 6 4 2 1 6 32
Alberta 5 1 3 3 2 1 2 2 1 20
Arizona 10 22 42 76 25 19 11 17 30 252
Arkansas 49 120 214 166 160 104 76 98 121 1108
ARGENTINA 1 1 2
AUSTRALIA 1 1
British Columbia 2 4 1 2 1 2 1 2 15
California 33 68 156 244 120 96 55 70 99 941
Colorado 6 22 56 47 24 15 12 14 24 220
Connecticut 7 4 24 24 16 9 5 12 8 109
CROATIA 7 4 11
Delaware 1 1 4 7 1 3 3 4 24
ENGLAND 1 1 2
Florida 40 76 132 167 107 100 58 101 137 918
Georgia 16 27 57 56 44 61 21 36 39 357
Guam 1 1
Hawaii 1 6 7 3 3 2 2 24
Idaho 2 3 6 14 5 6 4 1 41
Illinois 60 368 417 464 284 150 105 87 177 2112
Indiana 26 160 177 249 133 68 48 26 87 974
Iowa 30 137 173 165 81 40 43 34 57 760
ITALY 1 1 2
Kansas 21 92 129 137 74 50 45 37 65 650
Kentucky 16 31 74 67 45 50 16 23 35 357
Louisiana 40 63 136 169 106 122 78 78 109 901
LUXEMBURG 1 1
Maine 1 2 10 15 3 7 3 2 6 49
Manitoba 1 2 4 4 5 1 1 1 3 22
Maryland 7 14 34 33 17 19 12 13 19 168
Massachusetts 7 12 29 31 18 15 12 12 21 157
Mexico 1 1
Michigan 36 195 257 310 184 75 42 26 83 1208
Minnesota 25 137 164 173 96 44 41 31 46 757
Mississippi 23 37 68 81 55 67 31 36 47 445
Missouri 76 254 275 353 205 117 84 77 196 1637
• Montana 1 6 5 3 3 5 1 5 1 30
Nebraska 11 61 74 85 45 17 16 9 26 344
Nevada 4 7 13 19 13 6 2 11 10 85
New BNnswick 1 1 3 2 1 1 1 1 11
New Foundland 3 1 1 1 6
New Hampshire 5 3 13 5 4 9 3 1 9 52
New Jersey 13 32 77 66 27 35 20 13 52 335
New Mexico 2 8 13 17 11 4 3 6 11 75
New York 18 45 100 112 66 58 31 28 58 516
North Carolina 13 22 67 72 61 34 29 22 40 360
North Dakota 15 20 20 8 4 2 2 4 75
Northwest Territories 1 1
Nova Scotia 3 1 1 5
Ohio 36 172 145 263 141 77 48 44 85 1011
Oklahoma 33 79 149 149 110 73 61 66 69 789
Ontario 9 8 10 10 14 8 7 11 6 a3
Oregon 8 9 21 23 17 11 6 8 13 116
Pennsylvania 27 39 95 113 48 45 27 27 65 486
Prince Ed. Island 1 1 2
Puerto Rico 2 3 3 7 1 4 20
Quebec 1 4 5 2 5 2 1 5 3 28
Rhode Island 5 2 8 2 2 2 3 3 2 29
Russia 1 1
Saskatchewan 1 1 1 2 5
South Carolina 12 12 45 39 23 23 13 26 24 217
South Dakota 3 24 18 25 6 8 2 4 7 97
SPAIN 1 1
SWEDEN 1 1
SWITZERLAND 1 1
TAIWAN ROC 1 1
Tennessee 24 49 138 118 81 56 39 43 69 617
Texas 107 139 681 599 426 289 139 183 210 2773
Turkey 1 1
Utah 3 6 12 13 6 9 3 3 9 64
Vermont 4 1 6 2 4 2 1 1 4 25
• Virginia 12 26 62 63 43 26 18 20 31 301
Washington 5 16 39 44 23 18 15 14 25 199
Washington, D. C. 4 2 3 3 12
West Virginia 6 8 17 20 19 13 9 5 15 112
Wisconsin 39 210 227 249 140 60 45 34 87 1091
Wyoming 1 4 6 7 3 2 1 3 27
Military 1 1 1 3
None 11 11
TOTAL 965 2896 4821 5303 3233 2180 1373 1464 2423 0 0 0 24644
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Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1
Fayetteville A&P www.fayettevilletourism.com
. Summary Period: Last 12 Months
Generated 02-Oct-2005 23:59 CDT
Usage sunnary for www . fayettewilletourisn. con
N
M N
n m
� N
r W W m
I[l
= O
H m
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o
Nov Dec Jan Feb Mar Apr May Juri Jul Rug Sep Oct
Summary by Month
Daily Avg Monthly Totals
• 5lonth ����������
Hits Files Pa es Visits Sites KB tes Visits Pa es Files Hits
( )c1200 28147 25084 16220 653]F 1056 216034F 1307 32441F 50168 56295
Nell 200 39105 33855 20724F_77774] 13407 4681055 23249 621743 1015658 1173162
Augv200> 33675 29314 17964 654 11752 4149015 20294 556902 908743 1043939
Jul 2005 32637 28182 17340F_6441 10753 3954802 19985 537560 873661 1011772
Jun 2005 34952 30465 19032 681 E0900 4072016 20451 570966 913979 1048573
Ma _200_5 32793 28861 17800F 585 10496 3954098 18165 551817 894699 1010002
A r_2005 31095 27143 16297 637 10706 3603851 19112 488934 814302 932851
Mar2005 28676 24989D4726 602 EE9 3477043 18669 456519 774676 888964
Irh 2005 27332 23835 13812F 593 F 9541 3068152 IGG21 386744 667404 765302
an 2005 22143 19408 E676F 445]F 8211 2685403 13800 361979 601653 686435
I )rc 2004 16199 14257 8919 372 6837 1911241 11544 276508 441991 502186
\ oc 200420433 17814 11231 384 7404 2287281 11522 336931 534421 612998
Totals 38059991 194719 5179044 8491355 9739079
Generated by Webalizer Version 2.01
•
http://www.fayettevilletourism.com/logs/ 10/3/2005
Activity Report
From: 09101/2005 To: 09/30/2005
JILYSON
E-Mail
9/6/2005 National Narcotic Detector Dog Association Mr Terry Uetrecht
Annuual Convention about bidding again 06 or 07
9/7/2005 Arkansas Library Association Shannon McCAig
Confirmed meeting for 2006
9/22/2005 Arkansas Jewelers Association David Adams, Jeweler
ask about hosting conference
9/22/2005 Arkansas Jewelers Association Janisue Rigel
about hosting an annual conference
Total For E-Mail : 4
E-Mail Sent
9/6/2005 National Narcotic Detector Dog Association nnddasecretary@yahoo.com
Annuual Convention Bid on Future Conference
9/22/2005 Arkansas Grocers & Retail Merchants Association argma@aol.com
Future Meetings
9/22/2005 Urban and Regional Information Systems Association pfrancis@urisa.org
Future Meetings
Total For E-Mail Sent : 3
File Note
9/6/2005 Allyson Twiggs-General Ms Allyson Twiggs
Golf Trip for M&C Magazine
005 Clinton House Museum Rodney Slater
Ran into him on the Square
9/7/2005 Northwest Arkansas Times Mr Drew Terry
interview about clinton house mural
Total For File Note : 3
Letter Sent
9/22/2005 Urban and Regional Information Systems Association Patricia Francis
Intro to Fville Packet
Total For Letter Sent : 1
Meeting
9/6/2005 Real Deal on the Hill Mr Bill Ingram
w/ Gary Head/Signature Bank
9/6/2005 Arkansas Hospitality Association Ms Stephanie Austin
NWA Chapter chapter meeting at Radisson
9/22/2005 Allyson Twiggs-General Ms Allyson Twiggs
M&C Golf Outing
9/22/2005 Allyson Twiggs-General Steve Rust
About promo video and office space
9/27/2005 Clinton House Museum Skip Rutherford
He visited the house
9/28/2005 Bikes, Blues, BBQ Frank Johnson
With Chamber & Clarion about Letter
9/28/2005 Allyson Twiggs-General Rebecca & Brittany, Interns
Trick or Treat update
/2005 Bikes, Blues, BBQ Nelson Driver
With Daytona Police
10/3/2005