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Home My WebLink About2005-08-08 - Agendas - Final MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, August 8, 2005 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION August 8, 2005 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Reports A. Approval of Minutes for July 11 , 2005 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw 3 . Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner D. CVB Report E. Town Center Report F. Clinton House Museum Report — Joseph Barnes G. Advertising Agency Report — Brian Clark III. Old Business IV. New Business A. Botanical Garden of the Ozarks request V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING July 11 , 2005 Commissioners Present: Dan Coody, Neal Crawford, Bob Davis, Pat Gazzola, Don Man, David McGeady, and Maudie Schmitt. Commissioners Absent: None Staff Present: Marilyn Heifner Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on July 11 , 2005 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Davis, second by Schmitt to approve the minutes of the June 13, 2005, regular meeting. Motion carried. HMR REVENUES HMR revenues for June were $ 162,754, a 12.21 % increase over last June. Hotel revenues were up 14.71 % and restaurant revenues were up 10. 10%. • FINANCIAL REPORT Larry Bilbrey of Scarbrough and Murtishaw presented the financials for the month of June. Moved by Davis, second by Coody to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney reported collections of $8,109.68 in June. Year to date collections are $36,954.68. Aldermen have suggested the City consider a business license program. Williams said the HMR business license could be a logical first step or test program if the alderman wish to determine the feasibility and advisability of a broader license requirements. He presented a proposed ordinance for HMR business license. DIRECTOR'S REPORT Marilyn Heifner reported an 84% increase in advertising inquiries in June over last year and a 50% increase in year to date. Internet per day average visits are up 64%. Director's activity report highlights included coaches welcome reception at the Town Center, America in Bloom judges tour, KFSM Fridays on the Highways show with Jared Broyles, and Fayetteville featured on the Welcome to NWA segment on KNWA. • The AMP is consistently showing out of town people purchasing tickets. The Nashville Country Tour had more out of town ticket sales than in-town tickets. • CVB REPORT Allyson was attending the ASAE annual meeting in Hot Springs. She serves as the associates' representative on the ASAE Board. She presented bids for the Arkansas State Human Resources, Arkansas Library Association and the Arkansas Cancer Coalition conferences. The Brumley Gospel Sing is coming in August. Real Deal on the Hill, a highly successful event in 2005 will be bigger in 2006. TOWN CENTER REPORT Willistine Smith was out on a sick day. Marilyn reported that the executed sales contracts were up 137% in June, 35% year to date and collections were up 15% during the month of June. A decrease in collections over last June was due to the Wal-Mart shareholders not.having their spouse's event this year. Commissioners viewed and discussed wedding guide for Town Center. CLINTON HOUSE MUSUEM Joseph Barnes presented his activities to the Commissioners including getting the house ready and meeting with individuals gathering materials. The Conditional Use Permit was approved by the City Planning Commission. AGENCY REPORT • Brian Clark said the internet was still proving to be a great tool for Fayetteville. The Wedding Guide was a great tool for the Town Center. They had completed a mid-year review with Marilyn and were focusing on directions for the remainder of the year. NEW BUSINESS Agency Review Marilyn reported on the work of Sells Clark for the first half of the year. She told the commissioners that the three year contract with Sells Clark was up for renewal. The Commissioners have the option to renew the contract of go through a new agency selection process. Heifner recommended renewal of the agency contract. Moved by Coody, second by Davis to renew the contract for a three year period, renewable annually. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, -[� Marilyn Heifner Executive Director • Advertising and Promotion Commission For month of July 2005 Current Year HMR Collected (2120.0912 .4101 .00) $ 178,244.20 Prior Year Collected (2120.0912.4101 .01 ) $ 2,825.42 Checking Interest Revenue (2120.0912.4705.00) $ 7.48 Garner Investment Interest Revenue (2120.0912.4708.00) $ 12,560.34 Rent Total Revenues $ 193,637.44 Annual Band Resource Payment (2120.9120.7602 .60) $ - Collection Expense (2120.9120. 5333.00) $ (3,620.89) Bank of OK Quarterly Fee (2120.9120.7602.60) Town Center Bond Payment (2120.9120.7602 .60) $ (56,032.54) Total Expenses $ (59,653.43) • Total Check to A&P $ 133,984.01 • • o \ \ \ c Ne 0) 0) M (D V N M 0 0 � o > `m (D n 7 M n aD v M u) 00 0) N N O O 6 06 6 O 0) } 00 0 o O L d N U 00 N M M (D n ywy Go N y (D (D V c n O V N N M M W CA N n r (0 M 0 N (D 00 (D Go rCN N H 6949 H9 N N rN H9 N \° \ 0 0 0 0 0 0 0 0 0 0 o e (D O O O (D 00 O o7 n tD 00 > M n o 00 o ao ao o n n a 0 } ^ CN co m C� rl: O O 00 n N O 0) N 00 0 L d U i O N N M 0) (D n 00 n O 0) (D 1A (n O m V r O C 0) (D O M M M K N m O O (D O N (D 07 N 06 CO (D • Co M N M V O 7 (D V < (D (D M N 0 O N to Ol9 N fA fA N9 N N N N fA en.' N Noe \ \o \ \ \ \ \o \ \° 0 0 0 0 o 0 0 0 0 0 N C 0 OD O 01 M M O O O N > � � C n 0(0 '1 V1 N M O M O O N M O } v N 9 Q C� N r � O n � n V d N N C to U (D (D 0) M (D N O O N N n N (D V O O 0 M n 01 O O N O r 0 ID 0I N m 01 N N 0) (D co N N X O uiP, In O N O N N (d 06 (O Mm N N N M M M M M ID N (0 N F N N to N to (A w N N (A Uf N O N N = N O O N m y 00 n m 0 V 0 n co N N n n C n N N O M CO) (OD. N a CO O- ^ (ND u N F Nen w N .M- N co M N M N OS N F Q' N to N N N N N N to N N N tiV = w X > w • N N T � E cu c o $ m r N $) E E o g c c c >. >, cm ° > 0 r U f (i Q > > Q (n O Z 0 • HMR Comparison 2003 to 2005 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change Dec 10,773.64 12,048.60 11 .83% 14,024.18 16.40% Jan 10,638.74 12,397.02 16.53% 13,738.64 10.82% Feb 12, 140.56 15,880.91 30.81 % 17,865.90 12.50% Mar 15,371 .78 189217.06 18.51 % 18,992.80 4.25% Apr 16,534.22 17,283.48 4.53% 19,650.73 13.70% May 16,568.61 19,483.47 17.59% 22,347.62 14.71 % Jun 18,530.45 22,255.75 20.10% 22,690.00 1 .95% Jul 16,031 .25 17,050.01 6.36% Aug 16,098.10 17,009.75 4.77% Sep 16,875.70 21 ,823. 18 29.32% Oct 25, 183.66 24,267.01 -3.63% Nov 16,468.24 16,294.83 -1 .05% 191 ,214.95 214,011 .07 11 .92% 129,309.87 9.98% RESTAURANTS 2003 2004 % change 2005 % change Dec 112, 143.74 121 ,932.28 8.73% 130, 140.76 6.73% • Jan 104, 133.72 1149689.20 10.14% 1389754.38 20.98% Feb 99,436.17 113,449.63 14.09% 140,240. 16 23.61 % Mar 113,299.12 116,089.97 2.46% 134,645.71 15.98% Apr 108,157.35 116,906.50 8.08% 133,452.33 14.15% May 114,543.92 120,030.66 4.79% 132,159.21 10.10% Jun 111 ,410.87 121 ,219.99 8.80% 147,940.47 22.04% Jul 109,920.03 122,417.98 11 .36% Aug 117,824.90 122,630.00 4.07% Sep 112,098.50 124,228.30 10.82% Oct 127,371 .76 130,835.07 2.71 % Nov 104,084.85 118,147.51 13.51 % 1 ,334,424.93 1 ,442,577.09 8.10% 957,333.02 16.14% • DIRECTOR'S REPORT July, 2005 • INQUIRY RESPONSES Inquiry Responses July 2005 —1 ,373 Year to date 2005 — 20,757 July 2004 — 2, 117 Year to date 2004 — 11 ,884 Internet Inquiries July 2005 hits — 1 ,011 ,772 July 2004 hits — 614,522 July 2005 unique visits — 19,985 July 2004 unique visits — 13, 153 July 2005 per day average visits — 644 July 2004 per day average visits - 424 JULY ACTIVITY Tourism Activities — NATA meeting Heritage Trail Partners meeting Parks and Tourism — Chuck Harrelson Horace Crosby — Rabbit Breeders Association meeting Relations with Media — Laura Briggs, Business Journal Sarah Terry — Morning News • Angela Thomas - AY Magazine A & P — Meeting with John Nock regarding Mountain Inn Meeting with City, John Bradber y and Farmer's Market re: Plaza PRSA luncheon Edward Jones — change representative Lavonne Ogden — HMR for hotels Donna Perrin — HMR elections Joe David Rice — HMR elections Will — Pearson Properties Cathy Bass — Botanical Garden of the Ozarks Lori — Northwest Arkansas Homebuilders Clinton House Museum — painting interior John Hehr — museum cases Woody Bassett Miscellaneous — Political Animals meeting • HMR Collections — July (June sales) Applebee's* • El Chico* Radisson Clarion Golden Corral Chick-Fil-A Chili's McDonald's # 13440 — Joyce Blvd Penguin Ed's Inn at Camall Hall Holiday Inn Express Logan's Roadhouse Catfish Hole #3 McDonald's #10937 Shogun of Fayetteville Chartwell's Dining Noodles Taco Bell #533 — Hwy 62 Powerhouse * These restaurants paid past due amounts for incorrect figuring taxes. • • ADVERTISING INQUIRIES BY STATE - 2005 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • Alabama 17 34 78 71 44 27 12 283 Alaska 2 1 10 6 4 2 1 26 Alberta 5 1 3 3 2 1 2 17 Arizona 10 22 42 76 25 19 11 205 Arkansas 49 120 214 166 160 104 76 889 ARGENTINA 1 1 AUSTRALIA 1 1 British Columbia 2 4 1 2 1 2 12 Califomia 33 68 156 244 120 96 55 772 Colorado 6 22 56 47 24 15 12 182 Connecticut 7 4 24 24 16 9 5 89 CROATIA 7 7 Delaware 1 1 4 7 1 3 3 20 ENGLAND 1 1 2 Florida 40 76 132 167 107 100 58 680 Georgia 16 27 57 56 44 61 21 282 Guam 1 1 Hawaii 1 6 7 3 3 20 Idaho 2 3 6 14 5 6 4 40 Illinois 60 368 417 464 284 150 105 1848 Indiana 26 160 177 249 133 68 48 861 Iowa 30 137 173 165 81 40 43 669 ITALY 1 1 Kansas 21 92 129 137 74 50 45 548 Kentucky 16 31 74 67 45 50 16 299 Louisiana 40 63 136 169 106 122 78 714 LUXEMBURG 1 1 Maine 1 2 10 15 3 7 3 41 Manitoba 1 2 4 4 5 1 1 18 Maryland 7 14 34 33 17 19 12 136 Massachusetts 7 12 29 31 18 15 12 124 Mexico 1 1 Michigan 36 195 257 310 184 75 42 1099 Minnesota 25 137 164 173 96 44 41 680 Mississippi 23 37 68 81 55 67 31 362 Missouri 76 254 275 353 205 117 84 1364 • Montana 1 6 5 3 3 5 1 24 Nebraska 11 61 74 85 45 17 16 309 Nevada 4 7 13 19 13 6 2 64 New Brunswick 1 1 3 2 1 1 9 New Foundland 3 1 1 1 6 New Hampshire 5 3 13 5 4 9 3 42 New Jersey 13 32 77 66 27 35 20 270 New Maxim 2 8 13 17 11 4 3 58 New York 18 45 100 112 66 58 31 430 North Carolina 13 22 67 72 61 34 29 298 North Dakota 15 20 20 8 4 2 69 Northwest Territories 1 1 Nova Scotia 3 1 4 Ohio 36 172 145 263 141 77 48 882 Oklahoma 33 79 149 149 110 73 61 654 Ontario 9 8 10 10 14 8 7 66 Oregon 8 9 21 23 17 11 6 95 Pennsylvania 27 39 95 113 48 45 27 394 Prince Ed. Island 1 1 Puerto Rico 2 3 3 7 1 16 Quebec 1 4 5 2 5 2 1 20 Rhode Island 5 2 8 2 2 2 3 24 Russia 1 1 Saskatchewan 1 1 1 2 S South Carolina 12 12 45 39 23 23 13 167 South Dakota 3 24 18 25 6 8 2 86 SPAIN 1 1 SWEDEN 1 1 SWITZERLAND 1 1 TAIWAN ROC 1 1 Tennessee 24 49 138 118 81 56 39 505 Texas 107 139 681 599 426 289 139 2380 Tuckey 1 1 Utah 3 6 12 13 6 9 3 52 Vermont 4 1 6 2 4 2 1 20 • Virginia 12 26 62 63 43 26 18 250 Washington 5 16 39 44 23 18 15 160 Washington, D. C. 4 2 3 9 West Virginia 6 8 17 20 19 13 9 92 Wismnsin 39 210 227 249 140 60 45 970 Wyoming 1 4 6 7 3 2 1 24 Military 1 1 1 3 None 11 11 TOTAL 965 2896 4821 5303 3233 2180 1373 0 0 0 0 0 20757 a i � a 0 �T N W N G r I C N G • h C O n N V N m M O N YO'J O trD M N t7 '� 0 IQ N U y ry Ci' af Oma. c a d vi otf � c 0 A d m c � c y •y H LL („) p � d � •046 O O th O O O O O O O O O O O O O N tp 3 U j LL CO d O O O N OJ N V O N O N O O f0 N ;T ' E 3 o Z t CO � z 0 lb a Lu o C Ql O O • C9 N C UC O N 0 b d d C � C T {p n ° c7 f°- E m '> t7 '- m y H H o o m o o ° 9 ani L C Y�l Y�l = m m LL = N f E C y Y_ VI V N 4 m m IC 11 IY J �2 2 N F H j j 3 i0 0 z 0 °c' a 0 .`fit o Q N r N LL� 7 00 0 � N r i O pM N l0 OJ O) N �O t0 r (O O r t0 O) O ' O �O t0 N S K Q4 ^ � OOi cO0 N M � � � O N r � � � •y � • . _ y ltl 'G C LL d � c y t� N r r M M N N N V o d � ct N ts M M C N N M V N N M of of T A LL 0 0 0 0 o e o 0 0 0 0 o e e o 0 0 0 0 o e e o �,. (q cl (� �Y NO C a M M M N N 6 6 O O 6 6 6 6 6 6 6 l � N O 7 O d O�pp N O m ^) U 0 O w U_ d 1 y U 0 O m 0d F- n m B o rn ry 4o a m a �d (� m > - • m c d 0 ca V o o o a d m c iO `= m F 2 O i¢ lc > cF w c o UZ Y QO QN pO 0 T Z mZ VU d Q D m D 0 z 0 h � .n 0 Z 0 Q N C r M � r i O M 0 Z 00 N 01 7 p N M m � � N r p, o •y a M • LO � asi C y �p N p 666 c LL qi d 1 C � Go U o' N d •� 3 LL o 0 0 0 0 o e° 0 0 0 0 < O O O O O O O O O C O O C O O O O O O O O O O O O W M M tn O O N Fe Go O N N 40) N N o, M CL N V Ol O Q O N O i m !L F- C w N Q fQ/7 W QQ N O O O O co� y a x C7 Cg Q Q Q Q 2 <n H 3 c7 Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism.com • Summary Period: Last 12 Months Generated 04-Aug-2005 23:59 CDT Usage sunnary for uuu , fayettevilletourisn. con P o 8 N N u � \p O V r O Nov Dec Jan Feb 11�r Hpr 19ay Jori Jul Hu Summary by Month —� Daily Avg I Monthly Totals Month Hits Files Pages Visi[s Sites K13ytes Visits Pages Files Hits Aug 2005 r32793 31212 17632 729 2420 574884 2919 70528 124849 146402 Ju12005 28182 17340 644 10753 3954802 19985 537560 873661 1011772 Jun 2005 30465 19032 681 10900 4072016 20451 570966 913979 1048573 May 2005 288611780058S 10496 3954098 18165 551817 894699 1016602 Apr 2005 27143 16297637 10706 3603851 19112 488934 814302 932851 Mar2005 24989 14726F-6-02] 10559 3477043 18669 456519 774676 888964 Feb 2005 2733223835 13812 593 9541 3068152 16621 386744 667404 765302 .Ian 2005 22143 19408 11676 445 8211 2685403 13800 361979 601653 686435 Dec 2004 16199 14257 8919 372 6837 1911241 11544 276508 441991 502186 Nov 2004 20433D7814 =77384 7404 2287281 11522 336931 534421 612998 Oct 2004 22990 19675 11055 456]F-8-91-2] 2749241 14155 342733 609935 712700 Sep 2004 30634 26211 1477E 522 9765 3562005 15662 443308 786339 919029 Totals 35900017 182605 4824527 8037909 9243814 Generated by Webalizer Version 2.01 • http://www.fayettevilletourism.com/logs/ 8/5/2005 Activity Report From: 07/0112005 To: 07/28/2005 LYSON E-Mail 7/21 /2005 Arkansas Economic Developers Ms Susie Marks Annual Conference Sent her the bid for Fayetteville 7/22/2005 National Association of Disability Examiners Christa Royer about bidding on a conference 7/26/2005 Real Deal on the Hill Patti Metcalf-UA Services About meeting w/ Coach Broyles Total For E-Mail : 3 E-Mail Sent 7/22/2005 Arkansas State Human Resources finnekimberleel@uams.edu Annual State HR Conference Annual Conference 7/22/2005 National Association of Disability Examiners christa. royer@ssa.gov SW Regional Meeting Total For E-Mail Sent : 2 Fax 7/19/2005 Arkansas Farm Bureau Louis Campbell, UA Facilities Manager Summer Meeting baum stadium Total For Fax : 1 File Note 7/6/2005 Clinton House Museum Joseph Barnes Went through special collections 2005 Allyson Twiggs-General Annette-KURM Radio Interview about Clinton House 7/26/2005 KNWA News Reporter- Interview about Clinton House Total For File Note : 3 Issued Lead 7/13/2005 Arkansas Economic Developers Shannon McCaig-Radisson Annual Conference 2006 AIDED Conference Total For Issued Lead : 1 Letter Sent 7/14/2005 Allyson Twiggs-General John Nock In Support of out of state meetings Total For Letter Sent : 1 Meeting 7/6/2005 Clinton House Museum Susan Wallace-Citiscapes article about the house and joseph 7/7/2005 Allyson Twiggs-General Janie Clark-Travelhost Magazine About articles for magazine 7/8/2005 Fayetteville Downtown Partners Mr Daniel Hintz about fville arts festival 7/14/2005 Allyson Twiggs-General John Nock/Richard Alexander new hotel 7/18/2005 Clinton House Museum Scott Star About gardens and trees /2005 Clinton House Museum Ms Connie Fails tour and ideas for gift shop 7/28/2005 Activity Report From: 07/01 /2005 To: 07/28/2005 LYSON Meeting 7/20/2005 Clinton House Museum Ann Henry tour and ideas about the house 7/21 /2005 Real Deal on the Hill Mr Bill Ingram With Coach Broyles 7/21 /2005 Real Deal on the Hill Mr Bill Ingram With Radisson and Clarion 7/21/2005 Real Deal on the Hill Mr Bill Ingram With Hotels 7/26/2005 Allyson Twiggs-General WorkerBees Breakfast meeting 7/27/2005 Clinton House Museum Hugh Kincaid-BOF Clinton Picture in Bank Total For Meeting : 12 Notecard 7/14/2005 Arkansas State Dental Association Mr Billy Tarpley Thank him for opportunity to serve on boar 7/14/2005 ASAE Ms Mary Dandurand Annual Meeting thanking her for pen Total For Notecard : 2 Pjjone Call 005 ASAE Ms Mary Dandurand Annual Meeting How i can help with convention 7/8/2005 Arkansas Hospitality Association Ms Stephanie Austin NWA Chapter About Chapter Meeting 7/8/2005 Arkansas Professional Fire Chiefs and Firefighters Association Terry Lawson about dates for 2006 7/13/2005 Arkansas Economic Developers Ms Susie Marks Annual Conference 2006 bid 7/18/2005 Real Deal on the Hill Mr Bill Ingram Touch base @ meeting Thursday with hote 7/18/2005 Clinton House Museum Ms Connie Fails Her trip to Fville 7/20/2005 Allyson Twiggs-General Tina Lokodijan-Kids World Village About event in late Sept 7/25/2005 Northwest Arkansas Times Mr Drew Terry Interview about Clinton House 7/26/2005 Allyson Twiggs-General Jan Gosnell-Cartoonist Has Clinton cartoons 7/26/2005 Arkansas Hospitality Association Ms Stephanie Austin NWA Chapter About new meeting date 7/27/2005 Clinton House Museum Margaret Whillock Info about the Clinton's Total For Phone Call : 11 de Show 4/2005 ASAE Ms Mary Dandurand Annual Meeting Annual ASAE Convention 7/28/2005 Fayetteville Town Center, Manager's Activity Report July 1 , 2005 to July 31 , 2005 • Sales: JULY JULY Month YTD YTD YTD 2004 (base) 2005 % Change 2004 2005 % Change Sales 19 14 (26%) 104 129 24% # executed contracts b to date — GL Complete Events (Paid/Sponsored) 13 16 23% 94 129 37% EMS Calendar - attached Sales $23,405.53 $25,985.00 9% $160,730.70 $172,283.74 7% $ executed contracts by log date — GL Collections " $14, 119.03 $22,239.09 58% $157,891 .38 $187,224.61 19% $ - Payment Lo Credit $ - GL -0- NA ($5, 194.41 ) -0- NA Average per event $1 ,237.87 $2,856.07 $1 ,545.49 $1 ,335.54 $ Sales / # Sales We collected $22,239.00 for rentals, incidentals and service charges in July bringing our YTD collections to $187,224.61 representing a 19% increase. Sales for July 2005 compared to July 2004 represents a 26% decrease due in large to slower Christmas parties booking. We are actively contacting them and getting contracts out. Year to Date collections have increased by $29,333.23 over 2004 YTD collections. We have reached 58% of our 2005 goal ($325,172.00). • Marketing, Sales & Public Relations: • Local artists are displaying their art in the Town Center lobby. Thomas McLarty is spearheading and scheduling the exhibits. We are experiencing a heavy flow of traffic viewing the work, particularly on weekends. • Fayetteville High School graduates from 1963-1967 held a reception here July 29th. Great compliments and pride was shared in the Center being in Fayetteville. Graduates living in California, New York, Florida, Colorado, New Mexico, just to mention a few, were in attendance. Facilities Maintenance Issues: • Ongoing maintenance and minor repairs to facility. Event List: • Niblock Law Firm — 2 day event . Hernandez Baptism Celebration • Cook/Guenther Wedding Reception . Leggitt & Platt — 5 day event • Stinson/Davis Wedding and Reception . Niblock Law Firm — second 2 day event • Sam Wedding & Reception . Ryan Gibson Leukemia Fundraiser • Burciaga Baptism Celebration . Matt Swain Seminar • Lundy Davis — 2 day event . FHS Reunion Reception • Lipsmeyer Wedding Reception . Sigma Chi 100th Anniversary Celebration • Sluppick Wedding Reception . Aguayo Birthday Party • Fos BOTANICAL ' CiARDEN SOCIETY OF THE OZARKS, INC. 44 North School • Fayetteville, Arkansas 74701 479-443-6638 • info@bgso.org July 5, 2004 Fayetteville A & P Commission C/O Marilyn Heifner Fayetteville Town Center Fayetteville AR 72701 Subject: A&P Grant to Botanical Garden Society of the Ozarks Some months ago A&P graciously authorized a grant of $20,000 to BGSO for the grand opening and dedication of The Carl A. Totemeier Horticulture Center, along with other planned amenities. The funds were to be expended in 2005. Subsequent events preclude our reasonable completion within this fiscal year: • a. Revision and completion of land plat, building exterior/interior designs b. Delays in the. normal City Planning/Permit process, in view of the above c. Hiring a construction company in whom BGSO has full confidence d . Hiring a full time Director rather than operating 100% with volunteers e. A "Hurry up and finish by October" approach is a formula for failure BGSO now plans an early Spring "Grand Opening & Dedication", by which time not only will the Horticulture Center be completed, but also the nine demonstration gardens, the great lawn and other evidences of a presence. will be in evidence. It just makes good sense. Therefore, we respectfully request A&P Commission to carry forward the allocated $20,000. An alternative might be for BGSO to receive the funding in fiscal 2005 to put in an interest-bearing trust, with full accounting very much as we currently are doing with the $750,000 infrastructure funds from The City of Fayetteville. Finally, the Bgso board and membership were very pleased to be recognized by your recent request for our participation in the Clinton's Fayetteville home project. Thank you for this, and your many considerations on our behalf. Sincerely, Catherine W. Bass President i FAYETTEVILLE THE CITY OF FAYETTEVIEEE. ARKANSAS • KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor City Council Steve Davis, Finance & Internal Services Director Mayor Coody FROM : Kit Williams, City Attorney �� DATE: August 8, 2005 • RE: HMR Taxes collected City Prosecutor Casey Jones has continued to place an emphasis on collecting overdue FINIR taxes and collected $7,083.34 last month. This brings his year to date to $44,038.02. 0 CITY OF FAYETTEVILLE • OFFICE OF THE PROSECUTING ATTORNEY CLINTON K. JONES HOT CHHECKADMINISTRATOR CITY PROSECUTOR E- 311: hotcheck@d.tayettevIIIe.ar.us 140WCHARLES SAUNDERS MEMO ROCK FAYETTEVILLILLE, ARKANSAS 72707 DEPUTY CITY PROSECUTOR PHONE: (479) 5754377 (479) 575-8378 (479) 5754374 (479) 575-8375 TO: K. Williams Hot Chmks: (479) 5754254 FAX # : (479) 575-8373 Fayetteville City Attorney FROM : Casey Jones Fayetteville City Prosecutor DATE: August 4, 2005 RE: Status of HMR cases 1 . Aviator's Grill Tammy Andujar-Johnson TD: 8/31 /05 Kevin Johnson Active Criminal Summons 2. Butcher Block Gary W. Bell Active Criminal Summons • aka Hospitality Plus of Ar. 3. Casa Taco Alex B. Hunt Active Criminal Summons 4. Corky's Ben Clark Pd. $ 150. — TD 11/9/05 5. Dickson St. Diner Nick Jeffries In ADC since 4/03 Deonna Darnell Current 6. Dominoes Pizza Lloyd Hardison Active FTA Warrant 7. Santo O'Campo Active Criminal Summons Isamael Martinez Active Criminal Summons 8. Fat Toney's Tony Goucher Active FTA Warrant 9. Frulati Cafe Todd/Mary McNeill Paid $250 — TD: 8/31/05 10. Heavenly Ham Robert Flocks Active Criminal Summons I L. Hog City Diner Richard T. Byrne Active FTA Warrant • 12. IHOP Kathy Lewis Active FTA Warrant • 13. Judy's 15'h St. Diner Judy N. Smith Active Criminal Summons Earl Smith Active Cruninal Summons 14. LaFamilia Virginal Amaral Paid $50 — TD 8/17/05 15. Madame Wu Christina Wu Current 16. Michael Angelo's Cafd David Gretzmier Active Criminal Summons 17. Morning Glory's William Reeves Active FTA Warrant 18. Old Town Deli M. Boroujeni Active Criminal Summons 19. Pepper's Pepper D. Glass Active FTA Warrant 20. Powerhouse Layne E. Caudle Paid $6,583.34 Tricia Heckathorn 21 . Ramada Inn Jerry D. Curley Active Criminal Summons 22. Tiendo el Progresso Alfonso G Herrera Active Criminal Summons • 23. Tones, Inc. D. Heerwagen Paid $50.00 TD 8/31 /05 27. Xtreme Pizza William Acklin Active Criminal Summons dba Dominos TOTAL: $7,083.34 • / Fayetteville Convention & Visitors Bureau 123 W. Mountain Street / Phone: 479-521 -5776 Fax: 479-521 -1791 • In Nottkwem Arkansas PICK-UP REQUEST Date: August 08, 2005 CVB Contact: Allyson Twiggs Organization: Brumley Gospel Sing Meeting: Date of Event: 8/2/2005 - 8/7/2005 Our records indicate the following room blocks: 08103/05 08/04/05 08/05/05 08/06/05 Best Western Windsor Suites 5 20 55 40 Clarion 0 0 0 0 Comfort Inn 50 50 59 59 Country Inn & Suites 25 25 45 45 Days Inn 70 70 70 70 Fairfield Inn 5 5 10 10 Hampton Inn 60 60 60 60 • Holiday Inn Express 50 50 60 1 60 Inn at Camall Hall 0 0 10 10 Quality Inn 25 25 25 25 Radisson 93 119 133 104 Red Roof Inn 70 70 70 70 Sleep Inn 10 10 10 10 Superb 50 50 70 70 Total 513 554 677 633 Please indicate the number of rooms blocked and picked up per day: Day Date Blocked Actual Pick-Up 0 j 0 to t0 t`7 O mf m tm N NW to m m O N V0 M O] n N N � O p O N O O r O O r N N N O O O O to O tm O O O O O O O O w COO) eel N O � V O O CMM 40 m w w w a • O o O O O O O to In O o O LO LO O O O O t0 co CD r M M p V O V < N LO O th M LY � m O O O O OOD M r O LO m N N r IL 40 c O I O N Ln LO 0 O r O Lf) O I Le) O I O lOn W) m O O N M N N M h t0 tm r r m to to M m O O O N N N C m O O N m LO r t) O O O m � p d m to to m to to to to to to N to to to CO r� m N t0 t0 m .m.. 00 m O O O O O O m O O O O 00 t9 00 m O O to C A O O c O O O O 00 C 00 00 00 c O O c O O c to p N N N N N N N N N N N N N N N N N N ptn r� m N CN r y W m th d f0 O m V t0 d C � � c0 a0 r2 LO n O N 'm v v LO LO to rn rn rn M v v ao ao � m t6 � �T m m QC N � m am w w w d LL co _ b � d N N c 0 .0 N Q c c G C N O O C O O O LV m 43 cc �p O y to U p 00 00 10 > ON O tTm N C (0 c Q • 0 m E ) N y N O Q E O U O O 2 0 � � � Y E to 0 2 � o O O .> .c O_ .> 11 N O c to � U rn U to ro m 0 w to o Z N O O Q Q p O to Q U J U) Zp W e p N m O w m U O rn v m c W to rn •.• h rn 0 N w y m N to to >. 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U h — H E a) w d W F w d w IL d N w a L J O N N _� y O Q N O = (n '.�-_. d � O d O d 'n' O ) F- U a0 W N U d v a) «, N c a) U V U V '� N ad CL a) ; ad � o v _ Q E G Q m c a) m o x x O T — L — L — L Uv y D W ; 7 p ; YfD U W M W U2 Q U QU Q QU Z d N Go c N in M O IL 69. o ro c 00 � M �f! a N In O n NC4 � L d Q7 � C C _d N M m J J J Q a = o l9 co F- J o QZ W A Q d o � Ta J2 H a rn N O O N 'O m C CL` \ 0 / / / \ Nr CD k } > \ - a 2 - & _ ® ) 2 - ® ® 7 / 2 - 3 / \ ° E $ k ° n k f CD CD a - r ° cn E ° k J I J 3 k \ \ � � 2 / ° / ) \ @ a @§ \ / § /a \ k CD CN § k ( § \ / CD 0 � ) \ k \ CD � \ \ k ) CO \ \ ` / § ` \ \ \ ) ~ \ \ \ \ \ \ \ ) ` ) { k k - 03 � - � � ) Qo C ) ) m \ co co LU / S \ m 2 m q C a \ 2 J m \ o 2 / 0 § <0 CD CL / \ U _ ! 2 & = co � \ = E \ o k � \ c � � ° k � ) ) � \ k J « J / _ / / g @ \ ) \ § � � � ( \ \ \ / / @ / 2 @ [ � \ � ® � k } ) 0 = \ \ \ \ x \ j \ k mo \ \ \ _ < a £ / k < / 3 ` ) • a 7 ^ r LO N a e- Cn N O O O 00 O t0 10 a 64WEA N fA N O) d' a a o Z Ln Ln co - E `n 'n v �O l0 0 0 0 N c M CO) CO) Q VZ O. 01 O O O. 6 ' 7 p 00 > > O G N N O O O N O O O O H O O � O • � C r T � m d 'y m h w y O J c rn o c U f0/1 a — a c a Y a W • O Q y � c ` o w O U 0 3U N C � N m � v 3 .o O E in a Page 1 of 2 Marilyn Heifner • From : Joseph Barnes Qbarnes@fayettevilletourism.com] Sent: Monday, August 08, 2005 8:11 AM To: 'Marilyn Heifner' Subject: RE: Monthly Report Clinton House Museum Monthly Report July 2005 Joseph Barnes Director Painted interior and glazed living and dining rooms Had dead and unnecessary trees removed Pulled weeds and prepared flower beds for planting Hosted Connie Fails Director of the Clinton Museum Store in Little Rock. Mrs. Fails helped with merchandising and layout of the gift shop. Worked with the Shiloh Museum in Springdale to select photographs to be reproduced for displays. • Picked up "Presidential Footsteps in NWA display from the Shiloh Museum Selected and received items from University of Arkansas Special Collections for displays. Received price quotes for framing of photographs Selected Mid South Security Systems from bidders to provide security. Met with Chris Bronson to begin lighting design Met with Carl and Margaret Whillock to discuss Clinton memories. ;*Zda. / GJa&kC u Met withfiaFel and worked with her writing a feature on the Clinton House for CityScapes Magazine. Met with photographers from CityScapes. Began stocking gift shop. Met with writer for NWA TravelHost. Made arrangements to receive display cases on loan from the University. • Began collecting a volunteer list. Arranged to receive Clinton's First Home highway sign from Clinton Foundation. 8/8/2005 Page 2 of 2 Wrote news release for brick sale fundraiser Wrote fundraising letter. Researched Clinton's Fayetteville timeline and story. Arranged to photograph Bill Clinton's first Fayetteville home out Highway 16 designed by Fay Jones, as well as to receive original campaign signs found in closets there. • • 8/8/2005