HomeMy WebLinkAbout2005-07-11 - Agendas - Final MEETING NOTICE
The Advertising and Promotion Commission will meet on Monday, July 11 , 2005 at 2:00
p.m. in the Town Center Conference room.
AGENDA
ADVERTISING AND PROMOTION COMMISSION
July 11 , 2005 2:00 p.m. Town Center
I. Call to Order - Chairman Pat Gazzola
II. Reports
A. Approval of Minutes for June 13, 2005 regular monthly meeting
B. Financial Report
1 . HMR Revenues
2. Financial Statements - Larry Bilbrey, Scarbrough and Murtishaw
3. Update from City Attorney re: delinquent tax collection efforts
C. Report from Executive Director — Marilyn Heifner
D. CVB Report
E. Town Center Report
• F. Clinton House Museum Report — Joseph Bames
G. Advertising Agency Report — Brian Clark
III. Old Business
IV. New Business
A. Review of Sells Clark
V. Adjourn
•
• ADVERTISING AND PROMOTION COMMISSION
REGULAR MEETING
June 13, 2005
Commissioners Present: Bob Davis, Pat Gazzola, Don Marr, David McGeady, and
Maudie Schmitt.
Commissioners Absent: Dan Coody, Neal Crawford
Staff Present: Allyson Twiggs. Willistine Smith and Marilyn Heifner
Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising
and Promotion Commission to order on June 13, 2005 at the Fayetteville Town Center at
2 :00 p.m.
MINUTES
Moved by Schmitt, second by McGeady to approve the minutes of the May 9, 2005,
regular meeting. Motion carred.
HMR REVENUES
HMR revenues for May were $ 159, 186. 18, a 9.75% increase over last May. Hotel
revenues were up 13.70% and restaurant revenues were up 14. 15%.
• FINANCIAL REPORT
Larry Bilbrey of Scarbrough and Murtishaw presented the financials for the month of
May. Moved by Davis, second by Schmitt to approve the financial statements. Motion
carried.
CITY ATTORNEY
City Attorney reported collections of $4,569.00 in May. Year to date collections are
$28,845.00. This rate is ahead of the last couple of years.
Those restaurants that are open and have a liquor license will be required to be current on
all taxes before they can get a liquor license July 1 for the coming year.
DIRECTOWS REPORT
Marilyn Heifner reported a 39.9% increase in advertising inquiries in May over last year
and a 76% increase in year to date. Internet per day average visits is up 67%.
Director's activity report highlights included meetings with Twin Springs Group (brining
a trolley to downtown and a waysigning consultant for the University. The staff is
preparing for the Coaches clinic the week of June 21 . The Town Center will host a
reception on the plaza on June 22. She attended the Crystal Bridges art museum
announcement in Bentonville. Interns Travis Young and Chris Newell were introduced.
• The Kaminsky Fountain is finally repaired and working. A new light and its attached
electrical cable had to be completely replaced.
• CVB REPORT
The CVB hosted a travel writer from Brinkley here Memorial Weekend. The writer has
already sold two stories related to her trip here. CVB is gearing up to All Star Week.
They received the bid for State Firefighters in 2006 and have sent in a bid for the
Arkansas State Human Resources convention.
Allyson and Joseph Barnes have just returned from a "Bilgrimage" visiting all Arkansas
presidential cities.
TOWN CENTER REPORT
Willistine Smith reported that the executed sales contracts were up 13% and collections
were up 29% during the month of May.
Activities surrounding the Courthouse Centennial activities on May 7 resulted in lots of
foot traffic through the Town Center.
CLINTON HOUSE MUSUEM
Joseph Barnes presented the logo to the commissioners and reported that signage for the
house had been ordered.
Marilyn and Allyson reported about their visit with the Presidential Library director,
• foundation president, assistant director and marketing director during their visit to Little
Rock. Reception from them was overwhelming and they promised cooperation. Connie
Fails, Museum store manager, will allow us to purchase items at a discount from them
and will cross sell and promote the Clinton House Museum. Connie Fails will do replica
wedding dress for Museum.
AGENCY REPORT
Brian Clark said internet and inquiries continue to do well. Tax collections are
increasing. He introduced Denise Davis, new to the Fayetteville office.
Commissioners have been given new Fayetteville Visitor Guide, the first step for
disseminating information about Fayetteville. With all of the big events happening and
the byline saying Fayetteville, Arkansas, that's great exposure from a publicity
standpoint.
Work on the Wedding Planners guide is still in progress.
NEW BUSINESS
Travel Hero
Allyson and Shelly explained Travel Hero program. After being put on the website, if a
client books a room through Travel Hero, the CVB will receive 5% commission. Since
we are already driving people to the website, we can book the rooms on the website as
• well and provide an additional service to our customers. Madison WI received $3500 last
year from Travel Hero. Columbia Missouri in one quarter has received $222.
Event Hero is also available to block rooms at a special price
• Moved by Marr, second by Davis to contract with Travel Hero. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn_ HeifneJer
Executive Director
•
•
• Advertising and Promotion Commission
For month of June 2005
Current Year HMR Collected (2120.0912 .4101 .00) $ 159 ,921 .40
Prior Year Collected (2120.0912.4101 .01 ) $ 21832 .22
Checking Interest Revenue (2120.0912.4705.00) $ 7 .88
Garner Investment Interest Revenue (2120.0912.4708.00) $ 139293. 16
Total Revenues $ 1769054.66
Annual Bond Resource Payment (2120.9120.7602 .60) $ -
Collection Expense (2120.9120.5333.00) $ (31255.07)
Bank of OK Quarterly Fee (2120.9120.7602 .60) $ -
Town Center Bond Payment (2120.9120.7602.60) $ (569032.54)
Total Expenses $ (59,287.61 )
Total Check to A&P $ 116,767.05
•
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• HMR Comparison 2003 to 2005
Using Year-End totals per HMR Report
HOTELS
2003 2004 % change 2005 % change
Dec 10,773.64 12,048.60 11 .83% 14,024. 18 16.40%
Jan 109638.74 12,397.02 16.53% 13,738.64 10.82%
Feb 12, 140.56 15,880.91 30.81 % 17,865.90 12.50%
Mar 15,371 .78 18,217.06 18.51 % 18,992.80 4.25%
Apr 16,534.22 179283.48 4.53% 19,650.73 13.70%
May 16,568.61 199483.47 17.59% 22,347.62 14.71 %
Jun 18,530.45 229255.75 20.10%
Jul 16,031 .25 17,050.01 6.36%
Aug 16,098. 10 179009.75 4.77%
Sep 16,875.70 21 ,823.18 29.32%
Oct 25, 183.66 249267.01 -3.63%
Nov 16,468.24 16,294.83 -1 .05%
1919214.95 214,011 .07 11 .92% 106,619.87 11 .87%
RESTAURANTS
2003 2004 % change 2005 % change
Dec 112, 143.74 121 ,932.28 8.73% 130, 140.76 6.73%
• Jan 1049133.72 114,689.20 10. 14% 1389754.38 20.98%
Feb 99,436.17 113,449.63 14.09% 140,240.16 23.61 %
Mar 113,299. 12 116,089.97 2.46% 134,645.71 15.98%
Apr 108, 157.35 116,906.50 8.08% 133,452.33 14.15%
May 114,543.92 120,030.66 4.79% 132, 159.21 10. 10%
Jun 111 t410.87 121 ,219.99 8.80%
Jul 109,920.03 122,417.98 11 .36%
Aug 117,824.90 122,630.00 4.07%
Sep 112,098.50 124,228.30 10.82%
Oct 127,371 .76 130,835.07 2.71 %
Nov 104,084.85 118, 147.51 13.51 %
1 ,334,424.93 1 ,442,577.09 8.10% 809,392.55 15.12%
•
Fayetteville Advertising and Promotion Commission
Fayetteville Town Center
Fayetteville Convention and Visitors Bureau
Clinton House Museum
Financial Statements
June 30, 2005
•
SCARBROUGH
• MURMHAWt CERTIFIED PUBLIC ACCOUNTANTS, P.A.
34 W. Colt Square, Suite 3., Fayetteville, & 727012888 • Telephone (479) 5211771 • Fu (479) 4420082 • Ho= Paget SMCPAS.com
Walcy D. Murtuhaw, CPA
Larry H. Bilbrey, CPA
Fayetteville Advertising & Promotion
Fayetteville Town Center
Fayetteville, Arkansas
We have compiled the accompanying balance sheet, statements of revenues and expenditures, and
schedules of general expenditures and special projects of the Fayetteville Advertising and Promotion
Commission, The Fayetteville Town Center, The Convention and Visitors Bureau, and The Clinton House
Museum as of June 30, 2005 and for the six months then ended in accordance with Statements on Standards
for Accounting and Review Services issued by the American Institute of Certified Public Accountants.
A compilation is limited to presenting in the form of financial statements information that is the representation
of management. We have not audited or reviewed the accompanying financial statements and, accordingly,
• do not express an opinion or any other form of assurance on them.
Management has elected to omit substantially all of the disclosures and the statements of retained earnings
and cash flows ordinarily included in financial statements. If the omitted disclosures and the statements of
retained earnings and cash flows were included in the financial statements, they might influence the user's
conclusions about the entity's assets, liabilities, equity, income, and expenses. Accordingly, these financial
statements are not designed for those who are not informed about such matters.
UI=6u & 01661 w
Scarbrough & Murtishaw, CPAs, P.A.
Certified Public Accountants
Fayetteville, Arkansas
July 6, 2005
•
Membern
American Institute of CPAs Private Compasses Pnctice Section Arkansas Society of CPAs
Fayetteville A & P Commission
Balance Sheet
As of June 30, 2005
ASSETS
Current Assets
Cash in Bank of Fayetteville - Town Center $ 20,851 .75
Cash in Mcllroy Bank - A & P General 2789210. 15
Cash in Bank of Fayetteville 67,991 .32
Cash in Mcllroy Bank - A & P Payroll 13,989.44
Cash in Bank - Conv & Visitor Bureau 1159887.46
Cash in Bank - Clinton House 77,517.07
Investments 31073,007.20
Investment Adjustment to Market 41492.82
Accounts Receivable 89,737.33
Accrued Interest Receivable 26,965.06
Total Current Assets $ 3,768,649.60
Property, Plant, & Equipment at Cost
Furniture and Fixtures 91602.98
• Building Additions 2069677.24
Equipment 166,502.88
Less: Accumulated Depreciation (138,477.30)
Net Property and Equipment 244,305.80
Total Assets $ 4,012,955.40
LIABILITIES AND CAPITAL
Current Liabilities
Payroll Taxes Payable $ 585.89
Accounts Payable 89,753.69
Accounts Payable - Parks HMR 549.26
Due to Other Funds 71028.64
Total Current Liabilities $ 97,917.48
Capital
Unrestricted Fund Balance 3,753,745.95
Current Year Earnings 161 ,291 .97
Total Capital 39915,037.92
Total Liabilities and Capital $ 4.012,955.40
See Accountants' Compilation Report
Fayetteville A & P Commission
• Statement of Revenues and Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
HMR Tax Revenue $ 1 ,759,886.00 $ 159,186.18 $ 9080181 .46 $ 822,647.00
Other Income 0.00 31850.00 27,935.00 1 ,248.07
Governor's Conference Sponsorships 0.00 0.00 000 46.789.28
Total Revenue 1 .759.886.00 163.036.18 936.116.46 870.684.35
General Expenditures
See Schedule 865.880.00 _ 29.266.65 411 .149.65 389.744.76
Capital Outlay
Minor Equipment 0.00 0.00 9.338.66 2.049.06
Other Revenues (Expenditures)
Interest Income - Investments 900000.00 10,919.62 57,699.45 43,759.55
CEC Bond Excess 0.00 0.00 72,559.50
CEC Washington Co. Property Tax (50,000.00) 0.00 0.00 204,207.670.00
• Bond Payments - Arts Center (41 ,000.00) 0.00 0.00 (40,282.79)
Bond Payments - Town Center (673,200.00) (56,032.54) (336,195.24) (144,755.76)
Bond Payments - CEC 0.00 0.00 0.00 (189,450.00)
Transfers to Other Funds (221 .227.001 0.00 (308.500.00) (200.000.00)
Total Other Revenues
(Expenditures) (895.427.001 (45.112.92) (514.436.291 (326.521 .331
Excess Revenues Over
(Under) Expenditures $ (1 421 .00) $ 88.656.61 $ 1 ,191 .86 $ 152.369.20
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of General Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 65,000.00 $ 51325.18 $ 30,896.11 $ 28,810.94
Payroll Taxes Expense 5,200.00 406.02 21725.44 21563.63
Insurance 9,400.00 657.55 41051 .50 4,447.79
408(P) Company Match 1,950.00 159.76 926.92 11074.34
Car Allowance 3,600.00 300.00 1 ,800.00 11800.00
Materials and Supplies 10000.00 424.22 424.22 145.29
Office Expense 0.00 0.00 30.00 0.00
Publications & Dues 11200.00 0.00 779.53 963.95
Postage 15,000.00 199.15 8,551.42 5,316.20
Insurance - Vehicles 9,000.00 0.00 0.00 0.00
Professional Services 12,200.00 11000.00 6,475.00 6,000.00
Taxes and Licenses 0.00 0.00 268.50 0.00
Collection Expense 52,800.00 3,183.72 18,163.62 16,553.06
Bond Paying Agent Fees 1 ,125.00 0.00 4,330.00 1 ,125.00
Convention Development 0.00 578.40 11078.40 0.00
Repairs and Maintenance 65,300.00 0.00 1 ,643. 18 0.00
Kamensky Fountain Maintenance 5,000.00 0.00 1 ,802.61 0.00
• Advertising and Marketing 300,000.00 90225.33 160,099.85 121 ,679.81
Airport Information Booth 5,200.00 1 ,200.00 3,600.00 21400.00
Interspace Airport Advertising 5,355.00 0.00 2,465.70 2,465.70
Website Update 10,000.00 128.09 4,463.09 2,390.00
Signage - Tourism 10,000.00 0.00 0.00 0.00
New Brochures 30,000.00 31156.25 45,550.55 5,364.94
Other Special Projects 0.00 0.00 1 ,700.00 0.00
Travel and Training 2,000.00 199.15 900.09 238.79
Depreciation Expense 0.00 1 ,665.50 9,992.93 9,545.11
Special Projects (See Schedule) 255.550.00 1 .458.33 98.430.99 176.860.21
Total General Expenditures $ 865,880.00 $ 29,266.65 $ 411 ,149.65 $ 389,744.76
•
See Accountants' Compilation Report
Fayetteville A & P Commission
• Schedule of Special Projects
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Special Projects
Air Museum $ 10,000.00 $ 0.00 $ 0.00 $ 15,000.00
Bikes, Blues, BBQ 5,000.00 0.00 0.00 25,000.00
Botanical Garden Society 20,000.00 0.00 0.00 0.00
Town Center Garden Maintenance 17,500.00 1 ,458.33 8,749.98 8,749.98
Walton Arts Center 79750.00 0.00 71750.00 6,000.00
Northwest Arkansas B.E.S.T. 500.00 0.00 0.00 19300.00
H. S. Coaches Clinic 15,000.00 0.00 15,000.00 13,500.00
Sturday of Champions 0.00 0.00 0.00 3,000.00
State Soccer Championship 1 ,750.00 0.00 11750.00 10000.00
Holiday Hoops 10,000.00 0.00 0.00 0.00
Joe Martin Stage Race 9,000.00 0.00 9,000.00 7,500.00
All Star Games 9,000.00 0.00 9,000.00 9,000.00
Ozark Blues Society 0.00 0.00 0.00 5,000.00
Brumley Gospel Sing 15,000.00 0.00 0.00 0.00
Downtown Dickson Enhancement Project 0.00 0.00 0.00 520.95
Lights of The Ozarks - 2004 Budget Carryover 10,000.00 0.00 14,895.30 0.00
First Night Fayetteville 70500.00 0.00 0.00 10,000.00
• Hogeye Marathon & Relays 3,900.00 0.00 3,833.58 0.00
America in Bloom 21000.00 0.00 2,000.00 0.00
Rural Mountain Producers Exchange 0.00 0.00 6,000.00 0.00
Ozark Valley Triathlon 1 ,500.00 0.00 0.00 0.00
American College Theater Festival 6,000.00 0.00 6,000.00 2,400.00
Council for the Adv of Science Writers 0.00 0.00 0.00 2,100.00
Governor's Conference 0.00 0.00 0.00 46,789.28
Art Car Weekend 1 ,500.00 0.00 0.00 0.00
Chile Pepper Cross Country Fest. 500.00 0.00 0.00 0.00
Diamond Classic Baseball Tourn. 0.00 0.00 0.00 750.00
Heritage Trail Partners 51000.00 0.00 0.00 41250.00
Lewis & Clark Urban Adventure Race 10000.00 0.00 0.00 0.00
Pagnozzi Charities 2,500.00 0.00 0.00 0.00
U A Baseball Regionals 0.00 0.00 0.00 5,000.00
Walton Arts Center Ext. Banners 9,000.00 0.00 0.00 0.00
Evergreen Cemetery Fence 0.00 0.00 0.00 100000.00
4th of July Fireworks 5,000.00 0.00 0.00 0.00
Community Access - 25th Anniversary 5,000.00 0.00 5,000.00 0.00
High School Baseball/Softball Championships 3,OOO.00 0.00 3,000.00 0.00
Hogs in Bloom - NWA Garden Show 3,650.00 0.00 3,452.13 0.00
Savor the Flavor 4,000.00 0.00 0.00 0.00
Arkansas Music Pavilion 5,000.00 0.00 0.00 0.00
Barbara Mashburn Scholarship Foundation 10000.00 0.00 0.00 0.00
Fayetteville Downtown Partners 20,000.00 0.00 0.00 0.00
Lions 5K Challenge for Sight 500.00 0.00 500.00 0.00
Arkansas Hospitality Fund Drive 2,500.00 0.00 2,500.00 0.00
U of A Track Storage Facility 35.000.00 0.00 0.00 0.00
Total Special Projects $ 255,550.00 $ 1 ,458.33 $ 98,430.99 $ 176,860.21
•
See Accountants' Compilation Report
Fayetteville Town Center
• Statement of Revenues and Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Rental Income $ 325,172.00 $ 24,484.96 $ 164,775.46 $ 142,491 .94
Daily Parking 5,000.00 517.00 21626.00 2,562.00
Parking Leases 35,000.00 0.00 203325.46 16,937.00
Other Income 0.00 0.00 54.00 69380.00
Special Projects 40,000.00 0.00 773.94 0.00
Sales Tax Expense 0.00 0.00 (8,531 .00) 0.00
Less Returns 8 Allowances 0.00 (210.001 (380.001 (1 .264.411
Total Revenue 405.172.00 24.791 .96 179.643.86 167.106.53
General Expenditures
See Schedule 405.372.31 41 .015.23 210.664.43 184.479.99
Other Revenue (Expenditures)
Interest Income - Checking 200.00 15.07 96.01 74.70
Transfers From Other Funds 0.00 0.00 0.00 50.000.00
• Total Other Revenues
(Expenditures) 200.00 15.07 96.01 50.074.70
Excess of Revenues Over
(Under) Expenditures $ (0.31 ) $ (16,208.20) $ (30,924.56) $ 32,701 .24
•
See Accountants' Compilation Report
Fayetteville Town Center
• Schedule of General Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 165,557.00 $ 14,108.90 $ 80,819.06 $ 75,599.40
Outside Services 0.00 0.00 82.60 0.00
Payroll Taxes Expense 20,550.00 11321 .97 9,204.12 8,580.52
Insurance 15,692.00 1 ,326.77 8,297.37 9,179.22
408(P) Company Match 4,606.71 226.26 1 ,327.56 1 ,502.93
Commissions 32,517.25 1 ,916.50 13,721 .85 71315.18
Materials and Supplies 4,000.00 369.02 2,185.83 11473.06
Office Supplies/Printing 0.00 0.00 507.06 1 ,225.31
Credit Card Discounts 1 ,500.00 18.69 356.76 458.46
Publications 8 Dues 500.00 0.00 0.00 455.10
Postage 325.00 0.00 126.00 185.58
Post Office Box Rent 0.00 0.00 0.00 126.00
Water 60846.00 672.98 3,558.51 2,939.05
Gas 12,003.99 391 .69 9,156.33 7,763.70
Electricity 510124.00 4,935.75 24,426.33 23,107.09
Cable 1 ,029.36 81 .51 570.69 461 .64
Telephone 8,632.00 607.63 4,378.91 4,021 .17
• Long Distance Telephone 0.00 73.77 164.96 158.27
Insurance - Vehicles 5,750.00 0.00 0.00 0.00
Taxes and Licenses 1 ,500.00 500.00 19500.00 1 ,500.00
Linens 19,811 .00 1 ,248.25 8,694.66 6,221 .19
Miscellaneous Expense 0.00 3.00 3.00 0.00
Repairs and Maintenance 381178.00 10,572.04 27,625.41 14,938.32
Special Projects 12,000.00 900.00 3,422.00 5,671 .13
Advertising and Marketing 3,000.00 75.00 543.00 29024.84
Travel and Training 250.00 0.00 0.00 27.72
Depreciation Expense 0.00 1 .665.50 9.992.42 9.545.11
Total General Expenditures $ 405,372.31 $ 41 ,015.23 $ 210,664.43 $ 184,479.99
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Statement of Revenues and Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
Bus Tours $ 1 ,000.00 $ 0.00 $ 0.00 $ 554.00
Partnership Income 31000.00 (300.00) 2,500.00 11500.00
Special Projects - Sponsorships 0.00 0.00 2,081 .00 0.00
Brumley Shuttle 1 ,500.00 0.00 0.00 0.00
Other Income 0.00 0.00 0.00 288.17
Total Revenue 5.500.00 (300.00) 4.581 .00 2.342.17
General Expenditures
See Schedule 209.727.00 18.317.59 101 .301 .06 77.387.69
Capital Outlay
Minor Equipment 11 .500.00 0.00 10.096.89 0.00
Other Revenues (Expenditures)
Interest Income - Checking 300.00 43.81 324.55 272.74
Transfers from Other Funds 221 .227.00 0.00 220.000.00 150.000.00
• Total Other Revenues
(Expenditures) 221 ,527.00 43.81 220.324.55 150.272.74
Excess Revenues Over
(Under) Expenditures $ 5,800.00 $ (18,573.78) $ 113,507.60 $ 75,227.22
•
See Accountants' Compilation Report
Convention and Visitors Bureau
• Schedule of General Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 109,377.00 $ 8,833.34 $ 531000.04 $ 36,275.04
Payroll Taxes Expense 16,312.00 672.36 5,144.14 3,500.42
Insurance 16,688.00 1 ,131 .06 7,139.76 7,424.68
408(P) Company Match 3,250.00 265.00 1 ,440.00 1 ,088.28
Materials and Supplies 5,000.00 561 .92 4,025.41 1 ,563.85
Office Supplies[Printing 2,500.00 405.21 810.42 11239.58
Credit Card Discounts 0.00 0.00 164.34 0.00
Publications & Dues 2,000.00 662.00 787.00 125.00
Postage 200.00 626.00 626.00 0.00
Telephone 4,000.00 309.49 1 ,610.72 1 ,569.32
Long Distance Telephone 0.00 0.00 85.17 0.00
Rent 8,400.00 700.00 4,900.00 3,500.00
Convention Development 20,000.00 974.14 7,391 .09 9,007.37
Repairs and Maintenance 2,000.00 0.00 235.22 915.96
Special Projects 0.00 0.00 1 ,970.00 0.00
Advertising and Marketing 0.00 0.00 100.00 0.00
Travel and Training 20.000.00 3.177.07 11 ,871 .75 11 ,178.19
Total General Expenditures $ 209,727.00 $ 18,317.59 $ 101 ,301 .06 $ 77,387.69
•
•
See Accountants' Compilation Report
Clinton House Museum
• Statement of Revenues and Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
Revenue
HMR Tax Revenue $ 82,500.00 $ 0.00 $ 0.00 $ 0.00
Prior Year HMR Tax Revenue 1 ,500.00 0.00 0.00 0.00
Revenue 2,000.00 0.00 0.00 0.00
Rental Income 2,500.00 0.00 0.00 0.00
Less Returns & Allowances (5.000.001 0.00 0.00 0.00
Total Revenue 83.500.00 0.00 0.00 0.00
General Expenditures
See Schedule 82.500.00 10.982.93 10.982.93 0.00
Capital Outlay
Other Revenues (Expenditures)
Transfers from Other Funds 0.00 0.00 88.500.00 0.00
Total Other Revenues
• (Expenditures) 0.00 0.00 88.500.00 0.00
Excess Revenues Over
(Under) Expenditures $ 0.00 $ (10,982.93) $ 77,517.07 $ 0.00
•
See Accountants' Compilation Report
Clinton House Museum
• Schedule of General Expenditures
Six Months Ending June 30, 2005
Month of 2005 2004
2005 June 30, 2005 Year to Date Year to Date
Budget Actual Actual Actual
General Expenditures
Salaries & Wages $ 42,000.00 $ 21500.00 $ 21500.00 $ 0.00
Payroll Taxes Expense 0.00 283.76 283.76 0.00
Materials and Supplies 40900.00 1 ,078.33 1 ,078.33 0.00
Utilities 61000.00 0.00 0.00 0.00
Gas 0.00 3.34 3.34 0.00
Electricity 0.00 117.50 117.50 0.00
Security 5,000.00 0.00 0.00 0.00
Rent 12,000.00 7,000.00 7,000.00 0.00
Insurance - vehicles 1 ,000.00 0.00 0.00 0.00
Repairs and Maintenance 600.00 0.00 0.00 0.00
Advertising and Marketing 5,000.00 0.00 0.00 0.00
Website Update 6.000.00 0.00 0.00 0.00
Total General Expenditures $ 82,500.00 $ 10,982.93 $ 10,982.93 $ 0.00
•
•
See Accountants' Compilation Report
FAYETTEVILLE
THE CITY OF FAYEITFVIILE, ARKANSAS
• KIT WILLIAMS, CITY ATTORNEY
DAVID WHITAKER, ASST. CITY ATTORNEY
DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT
TO : A & P Commissioners
CC : Casey Jones, City Prosecutor
City Council
Steve Davis, Finance & Internal Services Director
Mayor Coody
FROM: Kit Williams, City Attorney
DATE: July 6, 2005
• RE : HMR Taxes collected
City Prosecutor Casey Jones had a very successful month collecting
overdue unpaid HMR taxes in the amount of $89109.68. This brings the first
half year collection of Hotel, Motel and Restaurant taxes paid by customers,
but not turned over to the City, to $36,954.68.
I have submitted a proposed HMR Business License Ordinance to
members of the City Council which would result in a minimal expense for
restaurants who always pay their HMR taxes on time ($ 15 .00 annually). It
does authorize requiring a "cash deposit in the amount of any overdue HMR
taxes which were the subject of collection efforts by the Fayetteville City
Prosecutor' s Office during the previous year . . . ." Thus, restaurants would
have a strong incentive to pay HMR taxes in full and on time to avoid
having to come up with a large security deposit at renewal time. The
securing deposit could be used to pay overdue HMR taxes if a restaurant
again fails to promptly and fully pay its HMR taxes.
Aldermen have suggested the City consider a business license
• program. The HIvIIZ Business License could be a logical first step or test
program if the aldermen wish to determine the feasibility and advisability of
broader business license requirements. Attached is a copy of the proposed
HIVIR Business License ordinance.
•
i
1
CITY OF FAYETTEVILLE
OFFICE OF THE PROSECUTING ATTORNEY
MANCLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR
CITY PROSECUTOR Email: hotchetktki.layettevllls.arms
W.
CHARLES SAUNDERS MEMO FAYETTEV14oILLE, ROCK
ARKANSAS 72701
DEPUTY CITY PROSECUTOR PHONE: (479) 5754177
(479) 5754378
(479) 5758374
(479) 5758375
TO: K. Williams Hot Chetks: (479) 5758254
Fayetteville City Attorney FAX # : (479) 5758373
FROM: Casey Jones
Fayetteville City Prosecutor
DATE: July 7, 2005
RE: Status of HMR cases
1 . Aviator's Grill Tammy Andujar-Johnson TD: 8/3/05
Kevin Johnson Active Criminal Summons
2. Butcher Block Gary W. Bell Active Criminal Summons
• aka Hospitality Plus of At.
3. Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants
Thomas D. Flores Charges Filed
4. Casa Taco Alex B. Hunt Active Criminal Summons
5. Corky's Ben Clark Pd. $ 150. — TD 11 /9/05
6. Dickson St. Diner Nick Jeffries Active FTA Warrant*
*In ADC since 4/03
Deonna Darnell Active FTA Warrant
7. Dominoes Pizza Lloyd Hardison Active FTA Warrant
8. El Camino Real Mex. Santo O'Campo Active Criminal Summons
Isamael Martinez Active Criminal Summons
9. Fat Toney's Tony Goucher Active FTA Warrant
10. Frulati Cafe Todd/Mary McNeill Paid $250 — TD 7/27/05
• 11 . Grubbs Drew M. Christie Paid $ 1 ,076.34 Current
12. Heavenly Ham Robert Flocks Active Criminal Summons
13.. Hog City Diner Richard T. Byrne Active FTA Warrant
14. IHOP Kathy Lewis Active FTA Warrant
15. Judy's 15`" St. Diner Judy N. Smith Active Criminal Summons
Earl Smith Active Criminal Summons
16. LaFamilia Virginal Amaral Paid $50 — TD 7/20/05
17. Madame Wu Christina Wu Active FTAS warrant
18. Michael Angelo's Cafe David Gretzmier Active Criminal Summons
19. Morning Glory's William Reeves Active FTA Warrant
20. Old Town Deh M. Boroujeni Active Criminal Summons
21 . Pepper's Pepper D. Glass Active FTA Warrant
• 22. Powerhouse Layne E. Caudle Paid $6,583.34
Tricia Heckathom
23 . Ramada Inn Jerry D. Curley Active Criminal Summons
24. Shakey's Frozen Custard Jerry Horton Pending
25. Tiendo el Progresso Alfonso G Herrera Active Criminal Summons
26. Tones, Inc. D. Heerwagen TD 8/3/05
27. Xtreme Pizza William Acklin Active Criminal Summons
dba Dominos
TOTAL: $8, 109.68
is
• ORDINANCE NO.
AN ORDINANCE TO ESTABLISH A BUSINESS LICENSE
REQUIREMENT FOR ALL ESTABLISHMENTS LEGALLY
REQUIRED TO PAY HOTEL, MOTEL AND RESTAURANT
TAXES IN FAYETTEVILLE
WHEREAS, it is important to have full and accurate tax reporting for all
establishments legally required to pay Hotel, Motel and Restaurant taxes in Fayetteville;
and
WHEREAS, a Hotel, Motel and Restaurant license program will provide an
optional administrative enforcement mechanism to ensure prompt payment by all
establishments without having to resort to criminal court.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas hereby
adopts § 119.01 Hotel, Motel and Restaurant Business License, as shown below:
"§119.01 Hotel, Motel and Restaurant Business License.
• "A. Definitions.
Fayetteville HMR establishment.
Any establishment that is subject to the Fayetteville Hotel, Motel
and Restaurant tax collection requirements.
"B. Annual City HMR Business License Requirement.
All Fayetteville HMR establishments shall annually obtain
and constantly maintain in good standing a valid City of
Fayetteville Hotel, Motel and Restaurant License. No Fayetteville
HMR establishment shall operate without a valid City of
Fayetteville Hotel, Motel and Restaurant License that has not been
suspended (unless reinstated prior to reopening) or revoked.
"C. Fees and Deposits for the Fayetteville Hotel, Motel and Restaurant Business
License.
( 1 ) An annual fee of $ 15 .00 shall be required for the issuance
cost of a City of Fayetteville Hotel, Motel and Restaurant
• Business License. A cash deposit in the amount of any overdue
HMR taxes which were the subject of collection efforts by the
• Fayetteville City Prosecutor's Office during the previous
year may be required for issuance of the following years'
license. No license may be issued to any establishment
unless all currently due and owing Hotel, Motel and
Restaurant taxes have been paid.
(2) If a Fayetteville HMR establishment fails to fully report
and account for its collection of Hotel, Motel and Restaurant taxes
and remit the full amount due (including penalties and interest) by
the end of the calendar year, its security deposit shall be considered
remitted HMR taxes.
"D. Issuance of License.
The Accounting Division in conjunction with other administrative service
divisions shall be empowered to issue the Fayetteville HMR Licenses
upon full payment of the license fee and any required deposit.
"E. Revocation of Hotel, Motel and Restaurant Business License.
( 1 ) The Mayor or designee may suspend or revoke a Fayetteville
Hotel, Motel and Restaurant Business License after providing the
• license holder an opportunity for a due process hearing to show cause
why the license should not be revoked or suspended.
(2) Grounds for suspension or revocation of a City of Fayetteville Hotel,
Motel and Restaurant Business License:
(a) Failure to fully pay the required license fee or any required
deposit;
(b) Failure to conspicuously display license;
(c) Failure to remit to the City of Fayetteville the full amount of
Hotel, Motel and Restaurant tax receipts when due pursuant to
law;
(d) Failure to pay any other city, county or state sales taxes in a
timely basis as required by law;
(e) Revocation or suspension of the city's alcohol permit for this
establishment;
(f) Operation of the establishment in violation of zoning
requirements for site of business;
(g) Violation of any city or state health, sanitation, and rubbish
or littering law or ordinance.
• "F. Penalties.
(1) Operating an establishment that is subject to the Fayetteville Hotel,
Motel and Restaurant tax without a proper and valid HMR Business
License shall be punishable by a fine of up to $250.00. Every day of
such operation without a proper and valid license shall constitute a
separate offense and be punishable by a fine of up to $250.00.
PASSED and APPROVED this the 2nd day of December, 2003.
APPROVED:
By: DRAFT
DAN COODY, Mayor
ATTEST:
By:
SONDRA SMITH, City Clerk
DIRECTOR'S REPORT
June, 2005
INQUIRY RESPONSES
Inquiry Responses
June 2005 —2, 180 Year to date 2005 — 19,384
May 2004 — 1 ,843 Year to date 2004 — 11 ,420
Internet Inquiries
June 2005 hits — 1 ,048,573 May 2004 hits — 607,051
June 2005 unique visits — 20,451 May 2004 unique visits — 12,652
June 2005 per day average visits — 681 May 2004 per day average visits - 441
JUNE ACTIVITY
Tourism Activities — Coaches Welcome Reception at Town Center
America in Bloom judges tour
Rachael Whitaker — Trail of Tears
Rebecca Scaife, CJRW — economic impact of BBB
Terry Baumgarten —National Center for Peace and Justice walk
Dan White — AMP
Dale Christy — NATA
• Relations with Media — KFSM "Fridays on the Highways" show w/Jared Broyles
Tammy Varner — Channel 5
Ariana Evers — "Welcome to NWA" segment
Jeff East, Morning News — HMR story
Liz Bach — economic impact of Wal-Mart shareholders
Heidi Stanbuck, NWA Times — economic impact Shareholders and Promise Keepers
Steve Carroway — HMR restaurant tax vs. hotel tax
Sarah Terry, Morning News
A & P — mid-year meeting with Sells Clark
Edward Jones — Thad Hanna leaving
Joe David Rice — Arkansas Parks and Tourism
David Erstine, Sage Partners — HMR figures
IF World
Town Center — wedding guide
Jan @ PartyHouse
Clinton House Museum — Fundraising, Walt Eilers
Planning Commission meeting — CUP approved
Special Collections at U of A — Clinton material
• Helped Joseph get utilities turned on
Maryn Bassett
Bill Schwab (Sociology) — Clinton writing on his wall
Andrew Gamer — Fay planning office
Miscellaneous — Habitat for Humanity First Ladies Day
Little Rock Parks & Recreation training
• HMR Collections — June (May sales)
Clarion
Radisson
Smokey Bones Barbecue
Golden Corral
Red Lobster
Chartwell's Dining
Chick-Fil-A (NW Village)
Chili's
Hampton Inn
McDonald's — Joyce
Inn at Camall Hall
Penguin Ed's
Logan's Roadhouse
Noodles
McDonald's #10937
Catfish Hole
Olive Garden
Powerhouse Seafood
Holiday Inn Express
Taco Bell #533 — Hwy 62
•
•
ADVERTISING INQUIRIES BY STATE - 2005
JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL
Alabama 17 34 78 71 44 27 271
• Alaska 2 1 10 6 4 2 25
Alberta 5 1 3 3 2 1 15
Arizona 10 22 42 76 25 19 194
Arkansas 49 120 214 166 160 104 813
ARGENTINA 1 1
AUSTRALIA 1 1
British Columbia 2 4 1 2 1 10
California 33 68 156 244 120 96 717
Colorado 6 22 56 47 24 15 170
Connecticut 7 4 24 24 16 9 84
CROATIA 7 7
Delaware 1 1 4 7 1 3 17
ENGLAND 1 1 2
Florida 40 76 132 167 107 100 622
Georgia 16 27 57 56 44 61 261
Guam 1 1
Hawaii 1 6 7 3 17
Idaho 2 3 6 14 5 6 36
Illinois 60 368 417 464 284 150 1743
Indiana 26 160 177 249 133 68 813
Iowa 30 137 173 165 81 40 626
ITALY 1 1
Kansas 21 92 129 137 74 50 503
Kentucky 16 31 74 67 45 50 283
Louisiana 40 63 136 169 106 122 636
LUXEMBURG 1 1
Maine 1 2 10 15 3 7 38
Manitoba 1 2 4 4 5 1 17
Maryland 7 14 34 33 17 19 124
Massachusetts 7 12 29 31 18 15 112
Mexico 1 1
Michigan 36 195 257 310 184 75 1057
Minnesota 25 137 164 173 96 44 639
Mississippi 23 37 68 81 55 67 331
Missouri 76 254 275 353 205 117 1280
• Montana 1 6 5 3 3 5 23
Nebraska 11 61 74 85 45 17 293
Nevada 4 7 13 19 13 6 62
New Brunswick 1 1 3 2 1 8
New Foundland 3 1 1 1 6
New Hampshire 5 3 13 5 4 9 39
New Jersey 13 32 77 66 27 35 250
New Mexico 2 8 13 17 11 4 55
New York 18 45 100 112 66 58 399
North Carolina 13 22 67 72 61 34 269
North Dakota 15 20 20 8 4 67
Northwest Te0itories 1 1
Nova Scotia 3 1 4
Ohio 36 172 145 263 141 77 834
Oklahoma 33 79 149 149 110 73 593
Ontario 9 8 10 10 14 8 59
Oregon 8 9 21 23 17 11 89
Pennsylvania 27 39 95 113 48 45 367
Prince Ed. Island 1 1
Puerto Rico 2 3 3 7 15
Quebec 1 4 5 2 5 2 19
Rhode Island 5 2 8 2 2 2 21
Russia 1 1
Saskatchewan 1 1 1 2 5
South Carolina 12 12 45 39 23 23 154
South Dakota 3 24 18 25 6 8 84
SPAIN
SWEDEN
SWITZERLAND 1 1
TAIWAN ROC 1 1
Tennessee 24 49 138 118 81 56 466
Texas 107 139 681 599 426 289 2241
Turkey 1 1
Utah 3 6 12 13 6 9 49
Vermont 4 1 6 2 4 2 19
Virginia 12 26 62 63 43 26 232
• Washington 5 16 39 44 23 18 145
Washington, D. C. 4 2 3 9
West Virginia 6 8 17 20 19 13 83
Wisconsin 39 210 227 249 140 60 925
Wyoming 1 4 6 7 3 2 23
Military 1 1 1 3
None 11 11
TOTAL 965 2896 4821 5303 3233 2180 0 0 0 0 0 0 19384
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