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HomeMy WebLinkAbout2005-06-13 - Agendas - Final b • MEETING NOTICE The Advertising and Promotion Commission will meet on Monday, June 13, 2005 at 2:00 p.m. in the Town Center Conference room. AGENDA ADVERTISING AND PROMOTION COMMISSION June 13, 2005 2:00 p.m. Town Center I. Call to Order - Chairman Pat Gazzola II. Reports A. Approval of Minutes for May 9, 2005 regular monthly meeting B. Financial Report 1 . HMR Revenues 2. Financial Statements - Scarbrough and Murtishaw 3 . Update from City Attorney re: delinquent tax collection efforts C. Report from Executive Director — Marilyn Heifner D. CVB Report — Allyson Twiggs E. Town Center Report — Willistine Smith • F. Clinton House Museum Report 1 . Introduce Joseph Bames —museum manager G. Advertising Agency Report — Brian Clark III. Old Business None IV. New Business A. Travel Hero V. Adjourn E. Faye Jones brochure 2005 Visitor's Guide • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 9, 2005 Commissioners Present: Bob Davis, Dan Coody, Neal Crawford, Pat Gazzola, and Maudie Schmitt. Commissioners Absent: Don Marr and David McGeady Staff Present: Willistine Smith, Allyson Twiggs and Marilyn Heifner Chairman Pat Gazzola called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 9, 2005 at the Fayetteville Town Center at 2:00 p.m. MINUTES Moved by Coody, second by Davis approve the minutes of the April 19, 2005, regular meeting after confirming funding request amounts. Motion carried. HMR REVENUES HMR revenues for April were $ 158, 150.06, a 6.94% increase over last April. Hotel revenues were up 4.25% and restaurant revenues were up 15.98%. • FINANCIAL REPORT Larry Bilbrey, Scarbrough and Murtishaw, presented the financials for the month of April. Moved by Coody, second by Davis to approve the financial statements. Motion carried. CITY ATTORNEY City Attorney reported collections of $2,517.98 in April. Year to date collections are $24,276. 10. DIRECTOR'S REPORT Marilyn Heifner reported a 50% increase in advertising inquiries in April (5,303) and a 102% increase in Internet per day average visits (637). Year to date increase in inquiries is 140%. Arkansas Music Pavilion has sold the first 200 tickets and 53 of those are from out of town. Their promotion begins this week. A conditional use permit has been filed for the Clinton House Museum. Marilyn has talked with Bob Besom about the display that Shiloh Museum has on Clintons. Two interns will be on the Town Center staff this summer — Taryn Smith and Travis Young. • The E. Faye Jones brochure will be delivered this week. • CVB REPORT Allyson Twiggs reported that Real Deal on the Hill was a great success with 70 teams and a number of college coaches coming into town. The CVB honored two as Tourism People of the Year — Rita Ward (Terra Studios) and Tony Pusey (Sleep Inn). Shelly has been on staff 6 months now and has landed 8 different conventions. She has met with numerous departments on campus. TOWN CENTER REPORT Willistine Smith reported that the executed sales contracts were up 30% and collections were up 20% during the month of April. Average per event sales was down slightly because of booking smaller events. Year to date sales contracts are up 23% and collections are up 31 %. AGENCY REPORT Brian Clark said inquiry numbers are strong due to publicity in the marketplace, UA athletics and high school athletics. The web results are for 637 unique visits, another record broken. The Visitor's Guide is on the press today. They had color correction issues. It should be delivered next week. OLD BUSINESS • Clinton House Museum Marilyn reported that the date of possession has been moved to June 1 . She and Allyson are in the process of applying for a conditional use permit and sign permit and are receiving applications for Museum Manager. NEW BUSINESS Sale of Computers Marilyn asked permission to sell old computers for $ 100 each. Moved by Davis, second by Schmitt to sell computers. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Heifner, Executive Director • • Advertising and Promotion Commission . For month of May 2005 Current Year HMR Collected (2120.0912 .4101 .00) $ 1579700. 18 Prior Year Collected (2120.0912.4101 .01 ) $ 11486.00 Checking Interest Revenue (2120.0912.4705.00) $ 6.45 Garner Investment Interest Revenue (2120.0912.4708.00) $ 109913. 17 Total Revenues $ 1709105.80 Annual Band Resource Payment (2120.9120.7602.60) $ - Collection Expense (2120.9120 .5333.00) $ (3, 183.72) Bank of OK Quarterly Fee (2120.9120.7602 .60) $ - Town Center Bond Payment (2120.9120.7602.60) $ (56,032.54) Total Expenses $ (59,216.26) • Total Check to A&P $ 110,889.54 • • 0 0 0 0 0 o m to � rn n o O d � N co (0 O) O O N L O L d N U d O 0 co O °r I 001 m of of Di tri tr Ln M M f0 t0 M t0 N12j N N N N N N S ae � \ \e 0 0 0 0 0 0 o 0 o e e e- `y M t0 O) O M t0 0I m 0 M co Y 4) o O O m ao � o c6 n W N N� � OBD W � cNi r,,: O O m r.: N � � r N N C L (L U M N I M M (00 CD ^ co 0) N (OD OMD r W to 0) I r O O 0) M O M M CO) X tf) O) O O N to N to t0 N 00 OD t0 • (0 M N M O V tl7 7 V t0 CD M M 0 0 N N WI N N N N N N N N N VZ N S o \ \e t0 M ae 0 o e o 0 0 0 o e o 0 0 �_ O O M M O O O N < r t0 V O 0 MO M O O M M y Y N 4 Q N C n r v O CM N N C La U M M O M O M t0 O N M A N i0 � t0 O t0 M r O O t0 N O r N M N M t0 '7 to to CO OD N t0 O N M N O N N t0 OD ttpp co (xp N N N M M M M M ^ f0 NOS to N to N N N N N N N N N N CD N N = N O O N N O n to t0 co r O N_ N r N V coj 0 d r N N O m W coOR R GOD_ r 0 r M m 00 to M O OD to O M to O! �WO C%4 M N N r N N M N M a0 -L N 0 S N N N N N N N N N N N N U N X = > F • t9 N LL m a m O K •c >. cm n S > F U f LL Q f -') ¢ vii O 2 0 • HMR Comparison 2003 to 2005 Using Year-End totals per HMR Report HOTELS 2003 2004 % change 2005 % change Dec 10,773.64 12,048.60 11 .83% 14,024.18 16.40% Jan 10,638.74 12,397.02 16.53% 13,738.64 10.82% Feb 12,140.56 15,880.91 30.81 % 17,865.90 12.50% Mar 15,371 .78 18,217.06 18.51 % 18,992.80 4.25% Apr 16,534.22 17,283.48 . 4.53% 19,650.73 13.70% May 16,568.61 19,483.47 17.59% Jun 18,530.45 22,255.75 20.10% Jul 16,031 .25 179050.01 6.36% Aug 16,098. 10 17,009.75 4.77% Sep 16,875.70 21 ,823.18 29.32% Oct 25, 183.66 24,267.01 -3.63% Nov 16,468.24 169294.83 -1 .05% 191 ,214.95 214,011 .07 11 .92% 84,272.25 11 .14% RESTAURANTS 2003 2004 % change 2005 % change • Dec 112,143.74 121 ,932.28 8.73% 130, 140.76 6.73% Jan 104,133.72 114,689.20 10. 14% 138,754.38 20.98% Feb 99,436.17 113,449.63 14.09% 140,240.16 23.61 % Mar 1139299.12 116,089.97 2.46% 134,645.71 15.98% Apr 108,157.35 116,906.50 8.08% 133,452.33 14. 15% May 114,543.92 120,030.66 4.79% Jun 111 ,410.87 121 ,219.99 8.80% Jul 109,920.03 122,417.98 11 .36% Aug 117,824.90 122,630.00 4.07% Sep 112,098.50 124,228.30 10.82% Oct 127,371 .76 130,835.07 2.71 % Nov 104,084.85 118, 147.51 13.51 % 193349424.93 114429577.09 8.10% 677,233.34 16.15% • FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS 0 KIT WILLIAMS, CITY ATTORNEY DAVID WHITAKER, ASST. CITY ATTORNEY ` DEPARTMENTAL CORRESPONDENCE LEGAL DEPARTMENT TO: A & P Commissioners CC : Casey Jones, City Prosecutor FROM: Kit Williams, City Attorney DATE : June 6, 2005 RE: HMR Taxes collected • The Fayetteville City Prosecutor' s Office collected $4,569.00 last month to bring the total overdue HMR taxes collected during the first five months of 2005 to $28,845.00. This rate of collection is running somewhat ahead of the last couple of years. Although this is only one of the several types 6Ccrimes prosecuted by the City Prosecutor' s Office, my staff appreciates your concern and interest and will continue to emphasize the need for businesses to remit the taxes they collect to the City. • CITY OF FAYETTEVILLE OFFICE OF THE PROSECUTING ATTORNEY MANDINKLEA CLINTON K. JONES HECK ADMINISTRATOR HOT CHECK ADMINISTRATOR CITY PROSECUTOR Ea all: hotcheck@cl.fayettevllle.ar.ua CHARLES SAUNDERS MEMO too , ROCK FAVETfEVILLE, ARKANSAs 72701 DEPUTY CITY PROSECUTOR PHONE: (479) 575-8377 (479) 5758378 (479) 5758374 (479) 5758375 TO: K. Williams Hot Checks: (479) 5758254 FAX # : (479) 575-0373 Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 7, 2005 RE: Status of HMR cases 1 . Aviator's Grill Tammy Andujar-Johnson TD 5/25/05 — FTA Kevin Johnson Active Criminal Summons 2. Butcher Block Gary W. Bell Active Criminal Summons • aka Hospitality Plus of AT. 3 . Cafe Santa Fe Sad Abu Haleema 2 Active FTA warrants Thomas D. Flores Charges Filed 4. Casa Taco Alex B. Hunt Active Criminal Summons 5. Corky's Ben Clark Pd. $ 150. — TD 11 /9/05 6. Crossover Donuts Jeremy Dawdy Paid $3,539.00 — Current 7. Dickson St. Diner Nick Jeffries Active FTA Warrant Deonna Darnell Active FTA Warrant 8. Dominoes Pizza Lloyd Hardison Active FTA Warrant 9. El Camino Real Mex. Santo O'Campo Active Criminal Summons Isamael Martinez Active Criminal Summons 10. Fat Toney's Tony Goucher Active FTA Warrant 11 . Frulati Cafe Todd/Mary McNeill Paid $250 — TD 6/22/05 • • 12. Grubbs Drew M. Christie Active Criminal Summons Drew W. Christie Active Criminal Summons 13 . Heavenly Ham Robert Flocks Active Criminal Summons 14.. Hog City Diner Richard T.Byme Active FTA Warrant 15. IHOP Kathy Lewis Active FTA Warrant 16. Judy's 15'6 St. Diner Judy N. Smith Active Criminal Summons Earl Smith Active Criminal Summons 17. LaFamilia Virginal Amaral Paid $50 — TD 6/22/05 18. Madame Wu Christina Wu Active FTAS warrant 19. Michael Angelo's Cafe David Gretzmier Active Criminal Summons 20. Morning Glory's William Reeves Active FTA Warrant 21 . Old Town Deli M. Boroujeni Active Criminal Summons • 22. Pepper's Pepper D. Glass Active FTA Warrant 23 . Picasso's Pizza Paid $530.00 -Current 24. Powerhouse Layne E. Caudle Letter Tricia Heckathorn 25. Ramada Inn Jerry D. Curley Active Criminal Summons 26. Shakey's Frozen Custard Jerry Horton Active Criminal Summons 27. Tiendo el Progresso Alfonso G Herrera Active Criminal Summons 28. Tones, Inc. D. Heerwagen Paid $50. TD 6/29/05 29. Xtreme Pizza William Acklin Active Criminal Summons dba Dominos • TOTAL: $4,569.00 DIRECTOR'S REPORT May, 2005 is INQUIRY RESPONSES Inquiry Responses May 2005 —3,233 Year to date 2005 — 17,216 May 2004 — 2,311 Year to date 2004 — 9,773 Internet Inquiries May 2005 hits — 1 ,016,602 May 2004 hits — 514,264 May 2005 unique visits — 18, 165 May 2004 unique visits — 10,848 May 2005 per day average visits — 585 May 2004 per day average visits - 349 MAY ACTIVITY Tourism Activities — Centennial ! Celebration NATA executive committee UA Commencement activities/Alumni Board Meeting Twin Springs Group (trolley for downtown) Crystal Bridges announcement America in Bloom — Courtney McDade P. R. S. A. awards dinner • Coaches Clinic — meeting UA Pre-Vet Club — Marla Ozark Military Museum — Mike Echols Lights of the Ozarks — Bob Besom Chase Gibson (Parks & Rec) — ASCAP fees Bikes, Blues, and BBQ — John Bailey (NRA) Leonard McCandlesss — Ozark Military Museum Relations with Media — Jeff Niess, Morning News Bill Bowden — HMR and supplemental beverage tax Jeff Smith — Morning News Drew Terry — Northwest Arkansas Times Carolyn Mayes — Active Years Mary Beth Crowe — Motorcycle Event Magazine Gloria Margarita — KNWA KFSM — Matt Spledt A & P — Waysigning consultant for UA Ceremonial Demolition of Mountain Inn Speaker — Cabot A & P Commission HMR revision meeting Taryn Smith (intem) • Chris Newell (intem) Joe Homway — Golden Corral Chris Johnson — U. S. District Court Kristen Hintz — American Cancer Society (HMR) Town Center — fountain repair • Clinton House Museum — Meeting with Foundation, Library, and Museum Store reps in L. R. Interviewed candidates, hired Joseph Bames Miscellaneous — Habitat for Humanity Jane Built House NYSP breakfast Speaker — Northside Rotary HMR Collections — May (April sales) Radisson Olive Garden Clarion Golden Corral Chili 's Red Lobster Logan's Roadhouse Chick-Fil-A (NW Village) McDonald's — Joyce McDonald's #10937 Penguin Ed's Inn at Camall Hall Chartwell Dining • Smokey Bones Barbecue Hampton Inn • d 0 z V O -! a V O � O N N Z � .7. ?, O R I� N O O M M O O OJ OD of N N CO O� OJ Q N O m O n � N r O M N O N T O O W tD f� O r m O O O O O N r Q C LnOd 00 N M N O f N • Q Od > r Y m M M O C a M V N V O N O O NIt C 1 d > F to N r f� r M M N N N V o d O M M V T N N M V N N m M CO ) N LLL 0 0 o e e o 0 o a e e o 0 o e e e o 0 o e e o M m 0 0 OJ W OD N M N O O N (O M O N M M 01 O IY Oj C 7 M M M N 0 0 0 0 0 0 0 0 0 0 0 O O O cO O) O V t0 t0 O V O f0 O M m 0 0 V M N M Q� N M Q a o c m O U O d 1 y U h E ° o ° a �1 Q V m M d F n Ip m o y rn CCM mil A m O a °� E U o a"i O O a"i E aai ' m ?_` `w U H v 1� J O J O y N E > > W = Y ~ O E j N (? 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I rz a. $ � { 77LU Q a ) / ) , ) o j ( k / } § \ \ § { / \ { \ / ) \ ) y 0 c a c a Nn a 0 c � o � N N C G N h O N = C y O O W O N O N n M O) O y N OJ N N 4D V o • � N L n d (Vf > 0 � O O M O W O O O tD M O N N OJ OJ W V w W d .y � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 •� 3 LEE m LL p a e y E oZ s h m C 0 Q I� y y C O C 3 N W O O O N N Z A q • ~ ' a U N 0 to 06 G U L O] a L y O] O ca E V E o > > Y J o L9 t a D b 0 3 n q A w E y N Y Y 5 N Y O O A q R O a a O d G m m m V LL LL IL J Z 2 d y H f M O O N 1 m •O N � O � N N 7 H � • m O N ' ro o 0 o v `O r i GO ,N Q i L a j ti m c d O r d N C q N f'1 � C 10 o � of d � O O N •; 3 E y N LL d � a E � 0 z i o I w i i N O N d N v a •3 • o L `m (p L N y ADVERTISING INQUIRIES BY STATE - 2005 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL • Alabama 17 34 78 71 44 244 Alaska 2 1 10 8 4 23 Alberta 5 1 3 3 2 14 Ancona 10 22 42 76 25 175 Arkansas 49 120 214 166 160 709 AUSTRALIA 1 British Columbia 2 4 1 2 9 California 33 68 156 244 120 621 Colorado 6 22 56 47 24 155 Connecticut 7 4 24 24 16 75 CROATIA 7 7 Delaware 1 1 4 7 1 14 ENGLAND 1 1 2 Florida 40 76 132 167 107 622 Georgia 16 27 57 56 44 200 Guam 1 1 Hawaii 1 6 7 14 Idaho 2 3 6 14 5 30 Illinois 60 368 417 464 284 1593 Indiana 26 160 177 249 133 745 Icwa 30 137 173 165 81 586 ITALY 1 Kansas 21 92 129 137 74 453 Kentucky 16 31 74 67 45 233 Louisiana 40 63 136 169 106 514 LUXEMBURG 1 1 Maine 1 2 10 15 3 31 Manitoba 1 2 4 4 5 16 Maryland 7 14 34 33 17 105 Massachusetts 7 12 29 31 18 97 Michigan 36 195 257 310 184 982 Minnesota 25 137 164 173 96 595 Mississippi 23 37 68 81 55 264 Missouri 76 254 275 353 205 1163 Montana 1 6 5 3 3 18 Nebraska 11 61 74 85 45 276 • Nevada 4 13 19 13 56 1 New Brunswick 1 1 3 2 7 New Foundland 3 1 1 1 6 New Hampshire 5 3 13 5 4 30 New Jersey 13 32 77 66 27 215 New Mexico 2 8 13 17 11 51 New York 18 45 100 112 66 341 North Carolina 13 22 67 72 61 235 North Dakota 15 20 20 8 63 Northwest Territories 1 1 Nova Scotia 3 1 4 Ohio 36 172 145 263 141 757 Oklahoma 33 79 149 149 110 520 Omano 9 8 10 10 14 51 Oregon 8 9 21 23 17 78 Pennsylvania 27 39 95 113 48 322 Prince Ed. Island 1 1 Puerto Rico 2 3 3 8 Quebec 1 4 5 2 5 17 Rhode Island 5 2 8 2 2 19 Russia 1 1 Saskatchewan 1 1 1 2 5 South Carolina 12 12 45 39 23 131 South Dakota 3 24 18 25 6 76 SPAIN 1 1 SWEDEN 1 1 SWITZERLAND 1 1 TAIWAN ROC 1 1 Tennessee 24 49 138 118 81 410 Texas 107 139 681 599 426 1952 Utah 3 6 12 13 6 40 Vermont 4 1 6 2 4 17 Virginia 12 26 62 63 43 206 Washington 5 16 39 44 23 127 Washington, D. C. 4 2 3 9 West Virginia 6 8 17 20 19 70 • Wisconsin 39 210 227 249 140 865 Wyoming 1 4 6 7 3 21 Military 1 1 None 11 TOTAL 965 2896 4821 5303 3233 0 0 0 0 0 0 0 17203 Activity Report From: 05/02/2005 To: 05/31/2005 LYSON E-Mail 5/2/2005 Allyson Twiggs-General Industry Colleagues Emailed job opening 5/3/2005 The Morning News Ms Sarah Terry Invite to tourism lunch 5/3/2005 Allyson Twiggs-General Fayetteville Meeting Space Mgrs Inviting them to meeting 5/3/2005 Arkansas Cattleman's Association Mr Tubby Smith Annual Meeting help with summer meeting 5/3/2005 Northwest Arkansas Times Mr Drew Terry invite to tourism lunch 5/3/2005 Wally Byam Caravan Club International, Inc Website Email How can we bid on rally? 5/5/2005 Fayetteville Downtown Partners Mr Daniel Hintz Asked for Banner for coaches clinic 5/6/2005 Arkansas Activities Association I Wadie Arkansas High School Coaches Meeting Banner for Coaches Week 5/19/2005 Clinton House Museum Joseph Barnes Asked him to call me 5/20/2005 Northwest Arkansas Times Mr Drew Terry Hampton's new ranking 02005 Real Deal on the Hill Brent Hanby-National Home Center Sponsoring Golf Tourney 5/24/2005 American Water Works Association David McGeady-Radisson Southwest Section Annual Meeting bid lost to Springdale 5/24/2005 Real Deal on the Hill Raddison/Clarion Hotels About being host hotels 5/24/2005 UA Horticulture Dr David Hensley clinton house gardens 5/27/2005 Borg Association Management Ms Anne Borg Multi Management Firm did you receive packet 5/27/2005 Arkansas Optometric Association Ms Barbara Martin she left assn Total For E-Mail : 16 E-Mail Sent 5/3/2005 Arkansas Cattleman's Association tubby@arbeef.org Annual Meeting Summer Meeting 5/3/2005 Arkansas Cattleman's Association tubby@arbeef.org Annual Meeting Summer Meeting Total For E-Mail Sent : 2 File Note 5/4/2005 Arkansas Recycling Coalition Cherie O'Meary Annual Conference & Trade Show Volunteers 5/10/2005 Allyson Twiggs-General Clinton House Applicants Interviews /2005 Allyson Twiggs-General Marilyn Heifner Logoidea 6/11 /2005 Activity Report From: 05/02/2005 To: 05/31/2005 LYSON File Note 5/20/2005 Pagnozzi Charities Ms Missy Shanklin worked registration for golf tourney 5/20/2005 Allyson Twiggs-General Phyllis Tucker Travel Writer Itinerary & Directions 5/24/2005 Allyson Twiggs-General Crystal Bridges Press Release Attended the press release 5/27/2005 Arkansas Trial Lawyers Association Ms Carol Utley they are coming in June Total For File Note : 7 Issued Lead 5/31/2005 Arkansas State Human Resources Town Center & Radisson Annual State HR Conference Sent lead about 2007 conference Total For Issued Lead : 1 Meeting 5/5/2005 Allyson Twiggs-General Belinda Cole-Nary's Properties Hotels she manages 5/9/2005 Razorfest Ms Adelaide Schaeffer Champions 7on7 Football Event Wrap up on the event 5/10/2005 Allyson Twiggs-General Rita Ward & Tony Pusey tourism week lunch 02005 Allyson Twiggs-General Fayetteville Meeting Space Mgrs Meeting about their space 5/16/2005 Allyson Twiggs-General Jill Rohrbach About Travel Writer FAM 5/16/2005 Clinton House Museum Clinton Foundation Ideas for Clinton House Museum 5/17/2005 Clinton House Museum Ms Connie Fails Clinton Store ideas 5/17/2005 Arkansas Society of Association Executives Ms Mary Dandurand Annual Meeting Final Board Meeting 5/17/2005 Arkansas Society of Association Executives Ms Mary Dandurand Annual Meeting Monthly luncheon 5/18/2005 Real Deal on the Hill Mr Bill Ingram About future Real Deal on the Hill 5/19/2005 Allyson Twiggs-General Randy Allen-Qdoba Restaurant Introduced himself 5/26/2005 Arkansas Activities Association I Dick Johnson Arkansas High School Coaches Meeting Local Organizing Group Total For Meeting : 12 Notecard 5/19/2005 Clinton House Museum Ms Shannon Butler Thankyou 5/19/2005 Clinton House Museum Ms Connie Fails Thank you /2005 Clinton House Museum Mr David Alsobrook Thank you 6/1 /2005 Activity Report From: 05/02/2005 To: 05/31 /2005 LYSON Total For Notecard : 3 Phone Call 5/2/2005 Allyson Twiggs-General Pat Flippo-Applicant About Clinton House Job 5/3/2005 Fayetteville Parks & Recreation Mr David Wright USSSA Softball and Annual Meeting 5/4/2005 Arkansas Activities Association Crystal--Doubletree, Springdale Saturday of Champions Releasing Block for teams 5/6/2005 Allyson Twiggs-General Robert- Sign-A-Rama Order banner and sign 5/6/2005 The Morning News Ms Sarah Terry tourism lunch 5/6/2005 Allyson Twiggs-General Walt Eilers Funding for Clinton House 5/9/2005 Arkansas Activities Association III Pat Irwin-Rogers/Bville Hotels Saturday of Champions Rooms for this event 5/10/2005 Arkansas State Firefighters Association Terry Lawson 2006 convention in fville 5/10/2005 Arkansas State Firefighters Association Local Firefighter about hosting annual meeting 5/11 /2005 Real Deal on the Hill Mr Bill Ingram About next year tournament 6/2005 Allyson Twiggs-General Stacey-Travelhero.com About booking agents 5/20/2005 Arkansas Activities Association I Robert Swain-Sign-A-Rama Arkansas High School Coaches Meeting Banner information 5/20/2005 Real Deal on the Hill Mr Bill Ingram Called about golf tourney idea 5/20/2005 Allyson Twiggs-General Jill Rohrbach-AR Parks/Tourism Firming up travel writer itinerary 5/24/2005 The Morning News Jeff Niese Interviewed me about events 5/24/2005 Brumley Gospel Sing Mr. Duane Garren Called about car auction in tyson track 5/24/2005 Real Deal on the Hill Mr Bill Ingram Golf tourney 5/26/2005 Real Deal on the Hill Mr Bill Ingram Meeting with Mike Conley 5/26/2005 Arkansas Activities Association I Jim Twiggs-Harris Bread Board Arkansas High School Coaches Meeting About hot dog and Hamburger buns 5/27/2005 Arkansas Health Care Association Mr Randy Wyatt About meeting in Fville 5/31 /2005 Arkansas State Human Resources Shannon McCaig-Radisson Annual State HR Conference about availibility and rates /2005 Arkansas State Human Resources Kim Finney-UAMS Annual State HR Conference About 2007 conf Total For Phone Call : 22 6/1 /2005 Activity Report From: 05102/2005 To: 05/31/2005 LYSON Trade Show 5/3/2005 USSSA Mr Danny Brown Appointment about bidding on events 5/3/2005 AAU Mr Carroll Graham Girls Basketball Appointment to bid on events Total For Trade Show : 2 • • 6/1 /2005 Fayetteville Town Center, Manager's Activity Report May 1 , 2005 to May 31 , 2005 *Sales: MAY MAY Month YTD YTD YTD 2004 (base) 2005 % Change 2004 2005 % Change Sales 15 14 .06% 77 96 25% # executed contracts b to date — GL Complete Events (Paid/Sponsored) 20 25 25% 65 96 48% EMS Calendar - attached Sales ($ executed contracts by log date — GL $18,971 .94 $11 ,630.42 (39%) $108,931 . 17 $122,546.49 13% Collections " $18,462.60 $22,166.06 20% $108,360.20 $140,290.56 29% $ - Payment Lo Credit $ - GL ($625.00) 0- NA ($4,555.00) -0- NA Average per event $1 ,264,80 $830.74 $1 ,414.69 $1 ,276.53 $ Sales / # Sales We collected $22, 166.06 for rentals, incidentals and service charges in May. Sales for May 2005 compared to May 2004 represents a 39% decrease. This is due in large to corporate day rates being offered. We are experiencing a higher demand for 8:00 am to 5:00 pm reservations. This is also reflected, in part, in the number of completed events (48% increase over last year). 2005 Year to Date collections have increased by $31 ,930.36 over 2004 YTD collections. We have reached 43% of our 2005 goal ($325,172.00) •Marketing, Sales & Public Relations: ❑ The Town Center had a very busy Saturday with the Old Courthouse Centennial Celebration and Parade. Foot traffic was heavy and lots of folks inquired about our facility. Staff gave tours and responded to requests for information as well as prices for upcoming dates. Facilities Maintenance Issues: ❑ Peace Fountain — Operational - repairs completed in May. ❑ Ongoing maintenance and minor repairs to facility. Event List: • Sunday Night Life — North St. Church of Christ • Lee Wedding Reception • Center Street Church of Christ Sunday Luncheon . Greenland High School Prom • Herbalife a Palacio Graduation • Johnson/Wulf Wedding Reception • Ozark Guidance Banquet and Awards • Winslow Prom • UofA Food Rice Program — 2 day event • Leslie Vaughn Reception • Fayetteville High East Campus Graduation • Buffalo Rangers Banquet • Buckreus/Estes Wedding Reception • Trout Unlimited Banquet • Pursley Wedding Reception • Ozark Coop Natural Foods Banquet & Show . Skaife/Ehrardt Wedding Reception • Handley/Shell Reception • Nestle Purina Seminar • Fayetteville High School Honors Program • Chambers Bank Reception • • Woodland Jr. High Band Concert Fayetteville A&P www.fayettevilletourism.com - Last 12 Months Page 1 of 1 Fayetteville A&P www.fayettevilletourism . com • Summary Period: Last 12 Months Generated 06-Jun-2005 23:59 CDT usage summary for uuu , fayettevilletourisn. com N N O y O � H y � W � V q � r � Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Summary by Month • Daily AvgMonthly Totals Hits Files Pa es Visits Sites KBKB tes Visits Pa es Files Hits un 'nn< 36444 32052 20478 632 2527 870099 3794 122871 192317 218669 \ lay ' nu 32793 28861 17800 585 10496 3954098 181 G5 551817 894699 1016602 \pr 2005 R 27 ] 43 16297 637 10706 3603851 19112 488934 814302 932851 [Mar 2005 24989 14726 602 10559 3477043 18669 456519 774676 888964 Peb 2005 23835Jan 2005 19408 11676 445 8211 268540313800Dec 2004 14257 8919 372 6837 1911241 11544 276508 441991 502186 Nov 2004 20433 17814 11231 384 7404 2287281 11522 336931 534421 612998 Oct 2004 2299019675 11055 456 8912 2749241 14155 342733 609935 712700 Sep 2004 30634 [26211F] 4770 522 9765 3562005 15662 443308 786339 919029 :\ug 2004 24220E7j3dD2176F 4341F 8100 2837312 14100 377484 645999 750831 .4112004 19823 17050 9869 424 6979 2346272 13153 305962 528578 614522 Totals 33351998 170297 4451790 7492314 8621089 Generated by Webalizer Version 2.01 • http://www.fayettevilletourism.com/logs/ 6/7/2005 TraveIHEM- Who is TravelHero? TravelHero started in 1995 as Aaron's Hotel and Motel Directory, a web-based lodging directory. Over the years, a proprietary database of lodging has been developed and licensing agreements established with the world's leading central reservation systems for true real-time reservation connectivity. TravelHero's consumer site launched in 1999 with unmatched strength in lodging . The database quickly grew to over 100,000 properties worldwide, making TravelHero the content leader in online lodging reservations. TravelHero is now recognized as the leading content and technology provider for the travel industry, offering true, turnkey reservation solutions for destination marketing organizations. How It Works Reservation Methods • Real-time reservations: TravelHERO is interfaced with most major central • reservation systems through the Worldspan GDS, with secondary connectivity through Pegasus. This provides all GDS properties with automatic real-time reservations from the launch of the program . These properties are identified by green checkmarks in the directory. TravelHERO only collects the standard commission normally paid to travel agents for completed reservations. • Request-based reservations: Properties that are not real-time through TravelHERO will receive reservations through a fax/phone system with 24 hour turn-around time. Visitors will submit a reservation request online and a fax will be automatically generated to the property to check availability and rates. If the property faxes back a response to TravelHERO indicating that they can accept the reservation, TravelHERO will call the property by phone to provide the customer's contact and credit card information . All confirmed reservations are credit card guaranteed . Computer and Internet access are not required for properties to participate. The Reservation Process Once implemented, web site visitors will take the following path when making reservations : • Visitors who click on a link in your web site to TraveIHERO will be presented with detailed information and photos of your member properties. • By clicking the " Rates & Availability" button, visitors will be transferred to the • reservation wizard . Visitors will then be led through the process of completing the reservation—selecting dates, room types and rates. • • When visitors click the " Make Reservation" button, their reservation will be processed . In the case of real-time reservations, a confirmation number will be displayed in their browser and a confirmation email will be sent. In the case of non- real-time reservations, visitors will be emailed a confirmation number within 24 hours of receiving the request, if it can be fulfilled . If the requested property is not available, TravelHERO will make an effort to offer alternate properties that meet the visitor's criteria . • At any time during the process, visitors will be able to navigate back to your web site as all navigation elements will be active on the page. Maintenance of the Database TravelHERO will be responsible for maintaining the lodging database, which includes : • Adding properties to the database • Deleting properties from the database (when necessary) • Updating property information in the database • Adding up to six (6) photos to property listings at no charge Adding / Updating Information to the Database Properties can be added or modified to the database or information easily updated online : • • Go to : www.traveIhero.com • Click on the " Hotel Operators" link at the bottom of the page Select "Get Listed " • Select either "Add property" or " Modify existing property" • Select country, state and city A wizard will walk you through the rest of the process Changes usually appear within 24 hours of submission after being reviewed by our site maintenance department. If any questions arise regarding the data submitted, the property will be contacted directly by phone to verify the information . Hotel /Ticket Packaging Properties that are real-time through TravelHero will have the ability to sell special rates and packages online, as long as the property can handle the fulfillment of all components included in the package. TravelHero will provide rate plan codes that can be submitted to the property's central reservation system , which will allow the special rates and packages to appear throughout the TravelHero distribution system . • HotelHERO HotelHERO is the Internet Booking Engine portion of our affiliate program designed with destination marketing organizations in mind. Key Features • No upfront fees • Revenue share program • Seamless private-label interfaces Real-time GDS interface with leading central reservation systems • Reservations support for virtually all types of lodging, including independent properties • NOT a net rate or merchant model system Properties only pay a 10% commission for materialized reservations • Does NOT require properties to allocate or manage separate inventory • Existing lodging database includes detailed property information, photos and maps • Comprehensive online reports available through a password- protected admin area • Simple and quick to implement Complete Representation TravelHero's existing database and flexible reservation systems will allow you to provide complete representation for ALL your member properties. The only requirements are that properties agree to accept reservations when space is available and pay a standard 10% commission for completed reservations. Whereas most online reservation systems only support properties that have automated reservation capabilities, TravelHero has chosen to adapt to the methods of the lodging industry; supporting big chains as well as smaller independent properties. This allows properties to tap into the growing online market based on the way they normally process reservations. • Real-time properties ( indicated by green checkmarks in TravelHero's directory) are NOT required to maintain a separate set of inventory. Those properties simply continue to report inventory and rates to their central reservation system as usual . TravelHero then accesses the inventory, allowing customers to book reservations and receive instant confirmations. • All other properties can receive reservations through a request- based system . When an online request is received from a customer, a fax is automatically generated to the property to check availability and book the reservation . • Properties can choose to accept or deny the reservation, allowing them to maintain complete control of their inventory at all times. • EventHERO EventHERO is an online packaging and event housing application that has been specifically designed to fulfill the unique needs of destination marketing organizations. Ideal for: • Selling special discount rates and promotions • Selling "build-your-own " a la carte packages • Selling pre-bundled packages • Handling group and event housing • Selling event and venue tickets online The two main components -- lodging and ticketing -- can be used separately or bundled together to allow your visitors to create customized packages. Revenue Share & Reports Revenue Share TravelHero offers a revenue share of 50% ( 1/2) of all commissions collected for reservations made at real-time properties (those indicated by green checkmarks) . The commission share for request- based properties (those without green • checkmarks) will be at 25% due to the higher labor costs involved in contacting these properties by phone to check availability and book reservations. Revenue share is paid on a monthly basis after commissions are received from properties and the accumulated amount exceeds $50 . Reports Detailed reports are made available through a password-protected log in area . Available data includes : Number of unique referrals by day and month • Reservation details : o Create date o Arrival date o Number of room nights o Hotel revenue o Property name o Property city o Customer name o Customer email address o Customer city, state and country o Commission status • Customer origin by state and country to identify feeder markets • Revenue share payment reports • Summary performance report, which includes : • o Percentage of cancellations o Look-to-book conversion ratios • T . au .oe.s � �em' av J -� fz Asear&, JFeaaes �1taslei ktG llww ,, nucuae8aru.cM Nwtw,e to IIayfxorn_pYivq.WV �I C• w Wo yl. . se>m • aW tf 1'b °_°'"w" S •a Nolwa 'j cla. - . Auwa - .� wwn. 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